Vendor Data Requirement Specification (VDRS)
Vendor Data Requirement Specification (VDRS)
Vendor Data Requirement Specification (VDRS)
Position: Address:
Phone: Name:
Position:
Phone:
PO number–<VDDR ID>–
1 0 Wiring diagrams PDF
<Sequence number.>
PO Number (Order
Number)–<VDDR ID
(Vendor Drawings and Data
2 0 General layout drawings. PDF
Requirements Identification
Document)>–<Order
Number.>
PO Number (Order
Number)–<VDDR ID
(Vendor Drawings and Data
3 0 etc. PDF
Requirements Identification
Document)>–<Order
Number.>
AFC/IFC-Approved/Issued for Construction IFD – Issued for Design ENQ – Issued for Request
IFR – Issued for Review IFAd – Issued for Adaptation IFI – Issued for Information
IFR – Issued for Approval CERT – Certified in the final version CAN – Cancelled
IFS – Issued for Use
NOTE:
Please note that in accordance with the agreed Purchase Order, all supplier data (drawings, diagrams, etc.) for PO XXXXXX must be submitted to
the Document Control Department along with the submission form (a sample template is shown above). All submitted supplier data documents must
contain the customer number in accordance with the instructions below.
Vendor Data Requirement Specification (VDRS)
* = AFTER OWNER CONFIRMATION IS RECEIVED ** = WEEKS AFTER RETURN OF AGREED DRAWINGS AA = UNDER
(VIA LETTER OF GUARANTEE OR PURCHASE APPROPRIATE
REQUISITION) CONDITIONS
NOTE:
1. See page 8 – «Instructions» for instructions on completing this form: Supplier's obligation form to provide data and drawings
2. Issued at the time of shipment
3. Schedule including design, procurement, manufacturing, inspection, testing, painting, pre-shipment and transportation
4. Certificates and inspection reports must be submitted within five days of completion of testing.
5. The codes indicated in the first column are requirements for technical documentation
6. QTY: Type and Quantity H = Printed copy E = Electronic version «U» = Urgent
7.
Examples for specifying timing:
The purpose of this clarification is to assist the Supplier in the process of preparing and collecting the required technical information package. At the same
time, explanations are given on the information that must be included in each individual document/drawing.
GOVERNING LANGUAGE - Model number and size
All information from the Supplier shall be provided in Russian and - Main overall dimensions and clearances, including gland plate
English, unless otherwise specified in the above VDDR table. location
- Manufacturer's material code
MANUFACTURING CALENDAR SCHEDULE - Classification code for mechanical seals
The gantt or equivalent chart includes: - Strengthening structures under flexible elements and additional
- Engineering part packaging
- Order placement and delivery dates for major castings and - Spare parts list indicating manufacturing material
minor equipment - Operating parameters including mechanical seal chamber
- Testing program pressure
- Preparatory dispatch work and shipment date - Sealing connections for flushing, pumping, cooling and
venting air
DIMENSIONAL DRAWING Quantity for flushing seals, injection, cooling
- Overall dimensions including shaft center and height. Plugged connections must be defined
- Location and dimensions of holes for foundation bolts Cross section of the sealing plate showing flushing, cooling, etc.
- Grouting and layout data - Direction of rotation
- Drive brand, type, power rating and speed - Spring winding direction
- Brand, type and size of coupling connections - Installation Instructions
- Brand, type and size of mechanical seals
- Classification code for mechanical seals PIPING CONJUNCTION DATA
- Seal manufacturer's material code Drawings of the mechanical seal flush, cooling water, steam
- Pipeline Seal Flushing Schemes heating, and rapid cooling piping must be provided, indicating the
- Pump and drive rotation direction following:
- Drain restrictor diaphragm - Applied plan number or letter
- Equipment unit weight: weight of each major component, - List of all connections of the Customer, including information
bare/gross weight, if item weight is exceeded on dimensions, design parameters, flange surfaces and
500 kg or more for foreign use and rigging points finishes.
- Foundation plate mounting lugs, cross elements, grouting and - Flow direction
deaeration holes, jack screws, grounding lugs - Valves, level gauges, outlets, breathers and other fittings
- Place required for maintenance and dismantling - Pipeline supports
- All piping and components - Materials of manufacture, indicating the brand, type, size and
- Measured layout of all connection diagrams of the Customer materials of all external purchased parts, piping and their list.
- List of all connections of the Customer, including information This information can be included in the outline drawing.
on dimensions, design parameters, flange surfaces and
finishes. SPARE PART INFORMATION
- Principal and auxiliary junction boxes with input. Additional list of spare parts is provided for spares not included in
- Acceptable forces and moments for the inlet and outlet pipes the original quotation. It should include recommended parts,
cross-sectional or assembly drawings, part numbers, materials,
LIST OF DRAWINGS OF CROSS SECTIONS AND SPARE prices, and delivery times. Numbers must be assigned to each part,
PARTS in order to determine their interchangeability. Standard finished
- Spare parts list should include diagrams, availability in stock (purchased) products are indicated with the original manufacturer's
or numbers of factory drawings and construction material. numbers.
D Performance Curves
INSTRUCTIONS ON THE «VENDOR DRAWINGS AND DATA REQUIREMENTS» FORM
1 USER GUIDES FOR THE VENDOR DRAWINGS AND DATA REQUIREMENTS
1.1 The potential contractor shall submit a list of drawings/documents. The list shall show the numbers of drawings/documents with the
expected date of issue.
1.2 Discrepancies in "Planned Dates" between the list from KAZ Minerals and the Supplier's list shall be settled by the parties and must be
resolved prior to issuance of the Purchase Order. The planned dates obtained as a result of approval shall be indicated in the updated
column “PLANNED DATES" and included in the delivery schedule of the purchase requisition.
2 FORM OF DRAWINGS AND DATA
2.1 The text part of all drawings/data submitted for approval shall be provided in English. The text part of all the officially approved
drawings/data shall be provided in English. All dimensional units used must be international (SI). It is allowed to use the National
Standards Institute (ANSI) system units for pipes and valves.
2.2 All drawings and data, including Supplier's standard drawings, must be carefully checked for accuracy, clarity, completeness and
compliance with applicable codes, rules, specifications, etc. before being sent to KAZ Minerals.
2.3 The report must be provided to the Client IN A HARD COPY and electronic format. Drawings must be made using the Intergraph
Microstation or AutoCAD 2000i software. Other documents are expected to be in the Microsoft Word or Excel format. Each drawing
shall be submitted as a separate PDF file, while documents with multiple attachments shall be submitted as a single PDF file, and they
must be uploaded to the document repository.
2.4 Documents must be organized in the correct order, printed out on single sheets of D-size paper, and the print quality must be such that
they can be copied on photocopiers. Note!!! Illegible copies may be rejected.
2.5 Identification numbers and other data affixed by the Supplier on the drawings must match those specified in the Purchase Order. Similar
products may be shown on the same general drawing, provided that their identification numbers are fully legible.
2.6 All drawings and other documents provided by the Supplier must clearly contain the following notations: Project Description: []
Project и Project Number: []:
(a) The description reflecting the content must match the description specified in the Supplier's Drawing and Data Obligation forms
attached to the Purchase Requisition form.
(b) Purchase requisition number:
(c) Product number/equipment identification number (if applicable)
(d) Official name of the supplier’s company
(e) Drawing number assigned by the Supplier
(f) The latest revision shall be indicated by a number or letter, and a triangle with a number or letter shall indicate the changes
(g) A brief description of each edition shall be indicated in the table
(h) Bills of materials and spare parts must include standards for the materials
(i) Supplier data that does not correspond to the codes in this form must use the designation “OTN":
3 VERIFICATION PROCEDURE
3.1 The Supplier shall provide officially approved copies of all the drawings listed on the Supplier's Drawing and Data Obligation Form,
having placed in the corner stamp the information provided for in Section 3.7 below: The submitted documentation shall match the Bills
of materials. Note!!! DRAWINGS NOT STAMPED ‘AS «APPROVED»' MUST BE STAMPED 'PRELIMINARY'. They shall be used
for preliminary design purposes only and the Planned Date column shall not be populated for them.
3.2 KAZ Minerals will check general conformity of these drawings with the requirements of the Purchase Order/Contact and return one
copy stamped «FOR USE IN MANUFACTURING», «FOR USE IN MANUFACTURING UPON MODIFYING AS SPECIFIED AND
RE-SUBMITTING WITH THE STAMP «APPROVED»», or «NOT FOR USE IN MANUFACTURING», «MODIFY AS SPECIFIED
AND RE-SUBMIT», or «FOR INFORMATION ONLY».
3.3 The drawings stamped as «FOR USE IN MANUFACTURING UPON RECEIVING THE RETURNED DRAWING STAMPED AS
FOR USE IN MANUFACTURING» or «FOR USE IN MANUFACTURING UPON MODIFYING AS SPECIFIED AND RE-
SUBMITTING WITH THE STAMP «APPROVED»», or «FOR INFORMATION ONLY» – The Supplier must commence
manufacturing. Drawings stamped «For use in manufacturing» do not have to be re-submitted if they have already been officially
approved.
3.4 Drawings received with the stamp «FOR USE IN MANUFACTURING UPON MODIFYING AS SPECIFIED AND RE-SUBMITTING
WITH THE STAMP «APPROVED»» – the Supplier must, within 10 days of the receipt of a drawing or another document returned with
the stamp «FOR USE IN MANUFACTURING UPON MODIFYING AS SPECIFIED AND RE-SUBMITTING WITH THE STAMP
«APPROVED»», make the respective modifications or adjustments and transfer the appropriate quantity stamped as «APPROVED» to
KAZ Minerals. The supplier shall proceed to manufacturing upon the completion of the modifications or adjustments of the drawings.
3.5 Drawings received with the stamp «NOT FOR USE IN MANUFACTURING; MODIFY AS SPECIFIED AND RE-SUBMIT» – the
Supplier must, within 10 days of the receipt of a drawing or another document returned with the stamp «NOT FOR USE IN
MANUFACTURING; MODIFY AS SPECIFIED AND RE-SUBMIT», make the respective modifications or adjustments and re-submit
for review. Where instructions for adjustment of a separate drawing or document entail modifications in other documents or drawings,
the Supplier must also amend all these related documents and at the same time send the adjusted and related documents for re-approval.
It is forbidden to commence manufacturing based on the drawings received with a stamp «NOT FOR USE IN MANUFACTURING;
MODIFY AS SPECIFIED AND RE-SUBMIT».
3.6 All the bills of spare parts, user guides, operating and installation manuals, etc. shall be submitted with the notation «Officially
Approved».
3.7 Certification
The certification stamp must contain the following information:
(a) The signature of the officially authorized Supplier Representative
(b) Company name
(c) Certification date
(d) Designer’s Seal
4 INSTRUCTIONS FOR COURIER DELIVERY
4.1 The submitted drawings and documents of the Supplier must be accompanied with the handover documentation schedule indicating the
number of the Purchase Order, identification numbers, and the list of drawings and documentation.