Madhya Pradesh 7.5 MW Rooftop Solar Tender

Tender Specification No.
Discom/EZ/Pur/TS-1238 (E-TS-2022_PKVVC_195122_1)
M.P. POORV KSHETRA VIDYUT VITARAN CO. LTD.

JABALPUR
TENDER SPECIFICATION NO. DISCOM/EZ/PUR/1238

(e-Tender No. 2022_PKVVC_195122_1)
DUE FOR OPENING ON: 02.05.2022
FOR EMPANELMENT OF VENDERS FOR DESIGN, SUPPLY, ERECTION,

TESTING, AND COMMISSIONING INCLUDING WARRANTY,
COMPREHENSIVE OPERATION & MAINTENANCE OF GRID
CONNECTED ROOFTOP SOLAR PLANT OF VARIOUS CAPACITIES
UNDER THE PHASE-II OF GRID CONNECTED ROOFTOP SOLAR
SCHEME OF MNRE IN THE JURISDICTION/ OPERATIONAL AREA OF
MADHYA PRADESH POORV KSHETRA VIDYUT VITARAN COMPANY
LIMITED, JABALPUR
THE CHIEF GENERAL MANAGER (STORE & PURCHASE)

M. P. Poorv Kshetra Vidyut Vitaran Co. Ltd,
Block No.8th, 3RD Floor Shakti Bhawan,
Jabalpur (MP) 482008
Phone No.: 0761-2997711, 2702473, 2702442, 2702411, 2702541.

Email: - [email protected]
Page 1 of 145
Tender Specification No. Discom/EZ/Pur/TS-1238 (E-TS-2022_PKVVC_195122_1)
INDEX
Section No. Contents

1 Interpretations
2 Disclaimer
3 Notice Inviting Tender
4 Scope of Work
5 Bid Information Sheet
6 Definitions and Abbreviations
Section – I A: Introduction, Bid details and instructions to the Bidders
B: Conditions of Contract
Section – II Evaluation Criteria and CFA Disbursement
Section –III Technical Specifications
Section – IV Price Bid (To be submitted online only)
Format A Price Bid Format
Section – V Formats for Submitting RFP & Checklist
Format-1 Covering Letter
Format-2 General Particulars of the bidder
Format-3 Proforma for Bank Guarantee for EMD
Format-4 Format for Performance Bank Guarantee
Format-5 Power of Attorney
Format-6 Financial Eligibility Criteria requirement
Format-7 Format for Certificate of Relationship of Parent Company or Affiliate with the
Bidding Company
Format-8 Undertaking from the Financially Evaluated Entity or its Parent Company/
Ultimate Parent Company
Format-9 Consortium Agreement
Format-10 Share Holding certificate
Format-11 Undertaking/Declaration by the Bidder
Section –VI Annexure (A to X)
Annexure A Documents required for Project Sanction
Annexure B List of Banks
Annexure C Guidelines for O&M
Annexure D Sanction Request letter
Annexure E Quality Certification, Standards and Testing for Grid-connected Rooftop Solar
PV Systems/Power Plants
Annexure F Project Report Format
Annexure G Declaration for Authorization
Annexure H O&M Report Format
Annexure I Format Tax Invoice
Annexure J Project Completion Report for Grid-Connected Rooftop
Annexure K Documents Against Completion of Project
Annexure L Vendor/ Customer Registration form
Annexure M CFA Claim Letter format
Annexure N Indemnity Bond
Annexure O Joint Inspection Report
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Annexure P Typical Parameters of Dashboard

Annexure Q Check List for Online Documents to be uploaded
Annexure R Check List for Online Documents
Annexure S ALMM Declaration Format
Annexure T Standard Operating Procedure (SOP) for Installation and Metering Connection
Annexure U Format for Bid Security Declaration

Annexure V Undertaking/Self- Declaration for domestic content requirement fulfilment
Annexure W Rooftop Structure Drawing
Annexure X Format of agreement between vendor and consumer for additional cost due to
desired customization
Page 3 of 145
Interpretations
1. Words comprising the singular shall include the plural & vice versa.
2. An applicable law shall be construed as reference to such applicable law including its
amendments or re-enactments from time to time.
3. A time of day shall save as otherwise provided in any agreement or document be construed as
a reference to Indian Standard Time.
4. Different parts of this contract are to be taken as mutually explanatory and supplementary to
each other and if there is any differentiation between or among the parts of this contract, they
shall be interpreted in a harmonious manner so as to give effect to each part.
5. The table of contents and any headings or sub-headings in the contract has been inserted for
case of reference only & shall not affect the interpretation of this agreement.
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Disclaimer
1. Though adequate care has been taken while preparing the RFP document, the Bidders shall
satisfy themselves that the document is complete in all respects. Intimation of any discrepancy
shall be given to this office immediately. If no intimation is received from any Bidder within
fifteen (15) days from the date of notification of RFP/ Issue of the RFP document, it shall be
considered that the RFP document is complete in all respects and has been received by the
Bidder.
2. MPPKVVCL, Jabalpur reserves the right to modify, amend or supplement this RFP document.
3. While this RFP has been prepared in good faith, neither MPPKVVCL, Jabalpur nor their
employees make any representation or warranty, express or implied, or accept any responsibility
or liability, whatsoever, in respect of any statements or omissions herein, or the accuracy,
completeness or reliability of information, and shall incur no liability under any law, statute,
rules or regulations as to the accuracy, reliability or completeness of this RFP, even if any loss
or damage is caused by any act or omission on their part.
Place: _ _ _ _ _ _ _ _ _ _ _ _
Date: _ _ _ _ _ _ _ _ _ _ _ _
Page 5 of 145
OFFICE OF THE CHIEF GENERAL MANAGER (PURCHASE)

M.P. POORV KSHETRA VIDYUT VITARAN Co. Ltd.
REGD. OFFICE – BLOCK No. 8TH, 3RD FLOOR, SHAKTI BHAWAN,
RAMPUR, JABALPUR - 482 008 (M.P.)
CIN: U40109MP2002SGC015120
(Telephone no. 0761- 2997711, 2667808, Extn. 270-2473, 270-2425 & 270-2541)
Fax no.0761-2660048, e-mail:- [email protected]
No. CGM/PUR/EZ/GM-I/II/38 Jabalpur, dtd:- 01.04.2022
NOTICE INVITING TENDER
Online tenders are invited for procurement of following Items / Work/Service as per Tender
Specification. The bid shall be received online on the e-portal https://mptenders.gov.in up to date &
time indicated below. The tenders will be opened in the office of the undersigned as mentioned in
tender time schedule (key date) : -
Sl. TS No. NAME OF ITEMS/ APPROX. TENDER Due date & time
(For e-Tendering) SERVICES/WORKS VALUE FEE of opening of
No Discom-EZ/Pur/ (Rs. in (in Rs) tender online (*)
Lakhs)
Empanelment of Venders for
Design, supply, erection,
testing, and commissioning
including warranty,
Comprehensive operation &
maintenance of Grid
TS No. 1238
Connected Rooftop Solar Plant
(E-Tender No.
1. of various capacities under the 3535.00 11,800/- 02.05.2022
2022_PKVVC_
Phase-II of Grid Connected
195122_1)
Rooftop Solar Scheme of
MNRE in the jurisdiction/
operational area of Madhya
Pradesh Poorv Kshetra Vidyut
Vitaran Company Limited,
Jabalpur
Note:-All the participating firms are required mandatory to pay TENDER FEE.
*For updated / extended due dates for opening of tender (EMD in Cover-1 & Techno-commercial bid
in Cover-2) please refer to the online key dates.
(1) Other details can be seen in the complete tender documents available on e-portal
https://mptenders.gov.in.
(2) Tender Documents can be downloaded from main portal https://mptenders.gov.in free of cost.
However, for participation in the tender, the bidder shall have to pay non-refundable tender
fee. In case, the tender is dropped without opening, the tender fees shall be refunded after
deduction of necessary portal charges.
(3) The bid data should be filled in and the bid seals of all the envelops and the documents which
are to be uploaded by the bidders should be submitted online upto as per time schedule (Key
Dates).
(4) The relevant portion of tender which tenderers have to fill online would be available on above
website on date mentioned against each tender. The company reserves the right to reject any
or all the tenders or accept any tender in full or part as considered advantageous to the
company, whether it is lowest or not, without assigning any reason whatsoever it may be.
Contd..2…
--2--
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(5) Since the online bidders are required to sign their bids online using class III – Digital
Certificates only, hence they are advised to obtain the same at the earliest. For further
information, bidders are requested to contact Madhya Pradesh State Electronic Development
Corporation Ltd, State IT Centre, 2nd Floor, 47-A, Arera Hills, Bhopal-462011, Telephone No.
0120-4001002/4200462/4001005, E-mail: [email protected] and
[email protected], [email protected] .
(6) Bidders intending to participate in the Tender are required to get themselves trained on the e-
Procurement System.
(7) The required amount of EMD shall be accepted through online payment only. The Bidders are
required to invariably upload the valid documentary evidence of submission of online EMD
in Cover-1 without which online offer i.e., Cover- 2 & 3 shall not be opened.
(8) No offer will be accepted without valid Earnest Money Deposit. If on opening of tender, it is
revealed that EMD amount is inadequate / any other discrepancy is noticed, the tender shall be
rejected and returned to the tenderer.
(9) The corrigendum or addendum to the bidding documents, if any, as well as any change in due
date(s) of opening of tender will be published on the website https://mptenders.gov.in & also
Company’s website http://www.mpez.co.in but will not be published in newspaper. Hence
participant bidders are advised to regularly visit the websites until the bid opening. The
Company shall not be responsible in any way for any ignorance of the bidders about the
corrigendum or addendum or change in the due date(s).
(10) Last date for online submission of bid documents {Cover-1 (EMD) & Cover-2 (Techno
Commercial Bid)} shall be as per key dates. The same shall be opened as per key dates. The
date of opening of EMD & Technical shall be the date of opening of tender for all the purpose.
(11) The Tender document will be available on portal https://mptenders.gov.in. The interested
bidders are advised to regularly visit the portal for the purpose.
(12) Only online bids will be considered as valid.
(13) The Pre-bid meeting will be held on 13-04.2022 at 12:00 Hrs at the office of CGM
(Purchase), Block No.8, Shakti Bhawan, Jabalpur.
(14) The Ministry of New and Renewable Energy, Government of India (MNRE) is implementing
Phase-II of Grid Connected Rooftop Solar (GCRTS) Programme wherein central financial
assistance (CFA) is being provided for installation of rooftop solar (RTS) projects in
residential buildings. To implement the RTS activities in respect of the aforesaid programme,
respective Power Distribution companies (DISCOMs) have been designated as the
implementing agency. Government of Madhya Pradesh has decided that Madhya Pradesh
Poorv Kshetra Vidyut Vitaran Company Limited, Jabalpur shall be the tendering agency for
jurisdiction / operational area of Madhya Pradesh Poorv Kshetra Vidyut Vitaran Company
Limited and will identify L-1 rates and empanel vendors for implementation of the
programme. MPPoKVVCL will execute RTS projects in their operational areas through the
empanelled vendors, in accordance with the rates discovered in this tender.
Contd..3…
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--3--
(15) Madhya Pradesh Poorv Kshetra Vidyut Vitaran Company Limited invites e-bids from eligible
bidders to participate in Request for Selection (RFS) for empanelment of vendors for Site
Survey, Design, Installation, Supply, Erection, Testing and Commissioning including
Warranty and 5 years of Comprehensive Operation and Maintenance of Roof Top Solar PV
Power System for Residential Consumers in the jurisdiction / operational area of Madhya
Pradesh Poorv Kshetra Vidyut Vitaran Company Limited. This RFS shall be governed by
terms of sanction received from MNRE vide No.318/63/2019-GCRT dated 19.01.2022 for
MPPKVVCL, Indore.
(16) For the implementation of above-mentioned work, Bidders should submit their bid proposal
online, complete in all aspect, on or before Last date of Bid Submission as mentioned on the
Bid Information Sheet.
(17) Bidder shall submit bid proposal along with non-refundable bid processing fee (Tender Fee)
and refundable Bid Bond (EMD) as per the Bid Information Sheet. Techno-Commercial bids
will be opened online as per the Bid Information Sheet in presence of authorized
representatives of bidders who wish to be present online. Bid proposals received without the
prescribed bid processing fees and Bid Bond (EMD) shall automatically be rejected. In the
event of any date mentioned in bid information is declared a Holiday, the next working day
shall become operative for the respective purpose mentioned herein.
(18) Bid documents which include Eligibility criteria, ―Technical Specifications‖, various
conditions of contract, formats, etc. can be downloaded from state government e-procurement
portal (https://mptenders.gov.in). Only the documents submitted at the time of Bid Submission
shall be used in evaluation process. Bidders are advised to ensure that all supporting
documents are submitted at the time of Bid Submission as no further clarification/amendments
would be entertained in this regard. Bidders are also encouraged to familiarize themselves
with the MNRE scheme available at SPIN portal (solarroofotp.gov.in) for efficient execution.
(19) Any amendment(s)/ corrigendum/ clarifications with respect to this Bid shall be uploaded on
web page of Madhya Pradesh Poorv Kshetra Vidyut Vitaran Company Limited and state e-
procurement portal (https://mptenders.gov.in). The Bidder should regularly follow up for any
Amendment/ Corrigendum/ Clarification on the above websites.
(20) The bidding process under this Rooftop scheme is for total 7.5 MWp comprising of CAPEX
Mode.
S. No. Category Proposed Aggregate Min Capacity Max Capacity
Capacity Capacity (kW) (for (kW) (for which
(kW) which the the Bidder can
Bidder can submit its Bid)
submit its Bid)
1 Part-A 1 kW to 3 kW 3000 100 500
2 Part-B Above 3 kW to 3500 100 500
10 kW
3 Part-C Above 10 kW 500 100 200
to 100 kW
4 Part-D Above 100 kW 500 100 200
to 500 kW
Remark:- The capacity mentioned in the above table are indicative only and MPPKVVCL
shall decide on the capacity range for each part. The CFA would be admissible as per NMRE
Scheme guidelines.
Contd..4…
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--4--
Note:- For common facilities in Group Housing Societies / Residential Welfare Associations
(GHS/RWA) etc. The allowed RTS capacity shall be limited to 500 KWp @ 10 KWp per
house, with the upper limit being inclusive of individual Roof Top Plants already installed by
individual resident in that GHS / RWA at the time of installation. Bidders are requested to
quote minim capacities in each part as per above table.
(21) MPPKVVCL, Jabalpur reserves the right for diversion of capacity from one bidder/ category
to another (including transfer of unallocated capacity to OPEN Category) for 100% utilization
of capacity sanctioned by MNRE, GoI).
Chief General Manager (Purchase)

M.P.P.K.V.V.Co.Ltd., Jabalpur
SAVE ELECTRICITY
Page 9 of 145
SCOPE OF WORK
The Madhya Pradesh Poorv Kshetra Vidyut Vitara Company Limited, Jabalpur invites bids for
empanelment of firms for Design, supply, erection, testing, and commissioning including warranty,
comprehensive operation & maintenance for a period of 05 years of Grid connected Rooftop solar
plants of various capacities in the jurisdiction / operational area of MPPKVVCL, Jabalpur under
CAPEX model.
Madhya Pradesh Poorv Kshetra Vidyut Vitara Company Limited, Jabalpur will empanel eligible
vendors participating in this empanelment process and wish to provide their services on the price/rate
discovered through transparent bidding process. The CFA available from MNRE would be limited to
40% of the prevailing Benchmark Cost or Discovered Rate, whichever is lower, for project capacity
up to 3 kW. For project capacity above 3 kW and up to 10 kW, the available CFA would be 20% of
the prevailing Benchmark Cost or Discovered Rate, whichever is lower. Group Housing
Societies/Residential Welfare Associations (GHS/RWA) etc. are allowed to install RTS projects up to
500 kW capacity (@ 10 kWp per house), with the upper limit being inclusive of individual rooftop
plants already installed by individual residents in that GHS/RWA at the time of installation of RTS
for common activity.
MPPKVVCL, Jabalpur will not be responsible in case any empanelled vendors do not get any work
order. The consumers under this scheme shall be free to install their projects from any empanelled
vendors subject to the condition that project shall have to be installed/commissioned as per the
MNRE Phase-II Guidelines and subsequent amendments.
The empanelled vendors will carry out the design, supply, erection, testing, and commissioning
including warranty, comprehensive operation & maintenance for a period of 05 years for CAPEX
Model of grid interactive rooftop solar PV power plant and shall make all necessary arrangement for
evacuation and injection of surplus power to the grid at the interconnection point/ points as agreed
with DISCOMs.
1. The detailed Scope of Work for empanelled vendors shall essentially cover but not be limited
to:
1.1. Identification of prospective beneficiaries and providing necessary assistance to the

prospective beneficiary in submitting online applications for installation of RTS project.
1.2. Preparation of Detailed Project Report (DPR) of the proposed Proposal of Rooftop Solar
Power Plant.
1.3. Obtaining Net-metering approval from MPPKVVCL, Jabalpur for providing grid
connectivity/net-metering.
1.4. Submission of proposal with all required documents to MPPKVVCL, Jabalpur for
sanctioning of the project.
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1.5. Execution of the work shall be carried out in an approved manner as per the technical
specification of RFP. In case of any dispute, relevant
MNRE/BIS/ISI/NABL/ISO/IEC/IS specification shall be followed, and work shall be
carried out to the reasonable satisfaction of the engineer in charge.
1.6. The vendor shall complete the work of Design, supply, civil work, erection, testing and
commissioning of SPV grid connected Power Plant within 02 months (sixty days) from
the issuance of the sanction letter by MPPKVVCL, Jabalpur or 24 Months from date of
MNRE sanction letter (F. No. 318/63/2019-GCRT dated 19.01.2022) i.e., (Validity of
the allocation is by 18.01.2024), whichever is earlier. In event of failure to install and
commission the RTS system within the mentioned timeframe, the entire Performance
Bank Guarantee will be forfeited and may also lead to disqualification of the vendor at
the sole discretion of MPPKVVCL, Jabalpur. The penalty for non-completion will be on
pro-rata basis.
1.7. The work covers Design, supply, installation, commissioning, and Comprehensive
Maintenance Contract (CMC) for 05 (Five) Years.
1.8. Empanelled vendors shall establish a service Centre to cater the 05 Years CMC. In case
if it is not economically viable for an individual vendor then Group of vendors can
establish a common service Centre. The details of all such service centres (address,
contact no. etc.) will be made available on the website of the MPPKVVCL, Jabalpur.
1.9. All the material required for the installation of solar power plant as per the work order
issued shall be kept at site in custody of the vendor, MPPKVVCL; Jabalpur shall not be
responsible for any loss or damage of any material during the installation. The vendor
shall be responsible and take an insurance policy for transit-cum-storage-erection for all
the materials.
1.10. The vendor shall take entire responsibility of electrical safety of the installations
including connectivity with the grid and follow all the safety rules and regulations
applicable as per Indian Electricity Act-2003 and prevailing CEA guidelines and
amendments, it shall be responsibility of the vendor to take NOC from concerned
authority and engage person as per provisions as per in CEA Rules and Regulations.
The Empanelled vendor shall ensure proper safety of all the workmen, material, plants
and equipment belonging to him/her. In case any accident occurs during the
construction / erection or during guarantee period for work undertaken by Empanelled
Vendor thereby causing any minor or major or fatal accident will be the responsibility
of the Empanelled Vendor. The successful Vendors shall follow and comply with the
employer’s safety rules relevant provisions of applicable laws pertaining to the safety
of workmen, employees, plant and equipment. The Empanelled vendors shall also
arrange all certificates and test reports of the module and inverter and other
equipment. The Empanelled Vendors must adhere to the Operation and Maintenance
procedure given in Annexure-C of this document.
1.11. The CFA claims of the systems installed and commissioned shall be processed with
following documents:
1.11.1 Dated Claim letter from the bidder on its letter head certifying that the SPV Modules
and Cells deployed in the systems installed are Indian Made (DCR Undertaking as
prescribed MNRE Format as Annexure-V), and all the technical specifications of the
Page 11 of 145
components supplied and installed are in accordance with the specifications given in
this document and adhere to MNRE requirement and all the information / documents
provided along with the claim letter are is correct and factual.
1.11.2 Invoice of the System billed to the beneficiary.
1.11.3 Photograph of the system with placard held by the beneficiary showing the name of
the beneficiary, MPPKVVCL, Jabalpur registration number and system capacity.
Photo-shopped/edited images shall not be uploaded on the SPIN portal.
1.11.4 Certificate of the beneficiary that the system is installed and commissioned in all
respect with the date of commissioning, system and invertor capacity, etc. and that he
has been provided the 05 (Five) Year Warranty Card and the O&M Manual.
1.11.5 Overwritten certificates/ documents shall be out rightly rejected and will not be
processed for CFA payment.
1.11.6 Self-certified copies of documents will be submitted in support of claims made by the
Empanelled Vendors.
1.11.7 The CFA shall be released subject to availability and release of funds from MNRE,
GoI to MPPKVVCL, Jabalpur.
1.11.8 Third party Inspection may also be carried for disbursement of CFA. Third party
Inspection will be carried out by the Agency nominated by MNRE or MPPKVVCL,
Jabalpur.
Chief General Manager (S&P)

Page 12 of 145
Bid Information Sheet
The bidding process under this Rooftop scheme is for 7.5 MWp comprising
of Part A, B, C, D, E & F
1. Under PART-A- 1 to 3 kWp (total Aggregate capacity 3000 kWp),
Bidder can apply for minimum aggregate capacity of capacity 100
kWp and maximum aggregate capacity of capacity 500 kWp.
2. Under PART-B- Above 3 to 10 kWp (total Aggregate capacity 3500
kWp), Bidder can apply for the minimum aggregate bid capacity
of capacity 100 kWp and maximum aggregate bid capacity of capacity
500 kWp.
3. Under PART-C- Above 10 to 100 kWp (500kWp), Bidder can
apply for the minimum aggregate bid capacity of capacity 100 kWp
and maximum aggregate bid capacity of capacity 200 kWp.
Bid Description 4. Under PART-D-Above 100 to 500 kWp - (500kWp, Bidder can
apply for the minimum aggregate bid capacity of capacity 100 kWp
and maximum aggregate bid capacity of capacity 200 kWp.
Bidder can bid for PART-A or PART-B or Part-C or PART-D as per
the eligibility criterion of RFP. Bidders can also bid combination of parts
under CAPEX Model and for all four (04) parts subject to meeting the
eligibility criterion set forth herewith.
Note: The project capacity range mentioned above are indicative
only and MPPKVVCL, Jabalpur will be at liberty to decide on the
capacity range.
Broad Scope Identification of rooftops/beneficiaries which includes but is not limited to
submission of project sanction documents, EPC agreement between
Empanelled Vendor and the Consumer(s) at the quoted project cost and
Clearances from MPPKVVCL, Jabalpur as per terms and conditions of RFP
for the approval of capacity 7.5MW for issue of project specific consent
letter(s).
Design, Engineering, Manufacture, Supply, Storage, Civil work, Erection,
Testing & Commissioning of the Grid-connected rooftop solar PV project
including comprehensive Operation and Maintenance (O&M) of the project
for a period of 05 years for CAPEX Model after commissioning of project.
Total timeline for the above Scope of Work up to Commissioning of project
is 24 months from dated of MNRE Sanction to MPPKVVCL, Jabalpur i.e.
(No. 318/63/2019-GCRT dated 19.01.2022), by 18.01.2024).
Downloading of The Bid Document can be downloaded from the (https://mptenders.gov.in)

RFP document from 08.04.2022 , 17:00 Hrs
Page 13 of 145
Pre-Bid Date: 13.04.2022

Conference/Clarifi Time: 12:00 Hrs
cation meeting Venue: O/o CGM (Purchase) Block No. 8 Shakti Bhawan, Jabalpur.
Note: - Written pre-bid queries may be submitted one day prior (up to 05:00
PM) to scheduled pre-bid meeting time and must be submitted to email of
purchaser i.e. [email protected], MS word as per format attached.
Online Bid Date: 30.04.2022
submission Time: 17:00 Hrs.
Deadline
Bid submission Date: 20.04.2022
Start Date Time: 12:00 Hrs.
Date of Techno- Date : 02.05.2022
Commercial bids Time: 03:00 Hrs.
opening Venue: O/o CGM (S&P) Block No. 8 Shakti Bhawan, Jabalpur.
Validity of Bid Validity of bid shall be minimum 06 months from the date of techno-
commercial bid opening date
Validity of Price 24 months from date of Sanction of vide (MNRE F. No. 318/63/2019-
GCRT dated 19.01.2022) i.e. up to 18.01.2024.
Tender Fee INR. 11,800/- (Rupees Eleven Thousand Eight Hundred only) (Including
(In favour of GST @18%).
MPPKVVCL, The tender fee is to be furnished through online mode only.
Jabalpur
(Non-refundable)
EMD INR. 1,00,000/- (Rs. One Lakh Rupees only) to be submitted online only.
The EMD is to be furnished by online mode, through e-procurement portal
only.
Bid Process Two Part (Techno-Commercial Bid & Price Bid) on State e-procurement
Portal (https://mptenders.gov.in).
Name, Chief General Manager (S&P),
Designation, Madhya Pradesh Poorv Kshetra Vidyut Vitaran Company Limited
Address, and “Block no. 7, Shakti Bhawan, Rampur, Jabalpur (M.P.) -482002
other details of
Tender Inviting 0761- 2666040, 2667808, Extn. 270-2473, 270-2425 & 270-2541,
Authority [email protected]
Important Note: Prospective bidders are requested to remain updated for any
notices/amendments/clarifications etc. to the RFP document through the website:
(https://mptenders.gov.in). No separate notifications will be issued for such notices/ amendments/
clarification etc. in the print media or individually. All the information related to this RFP shall be
updated in website.

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DEFINITIONS
In this “Bid / RFP Document” the following words and expression will have the meaning
as herein defined where the context so admits:
1.1 “Affiliate” shall mean a company that either directly or indirectly.
(a) controls or
(b) is controlled by or
(c) is under common control with
A Bidding Company and “control” means ownership by one company of at least twenty six
percent (26%) of the voting rights of the other company.
1.2 “Beneficiary” or “Customer” shall mean the residential category Consumers in
jurisdiction / operational area of MPPKVVCL, Jabalpur for 1-phase / 3-phase connection
of Supply of Electricity
1.3 “Bid” shall mean the Techno Commercial and Price Bid submitted by the Bidder along
with all documents/credentials/attachment’s annexure etc., in response to this RFP, in
accordance with the terms and conditions hereof.
1.4 “Bidder” shall mean Bidding Company/ Bidding consortium submitting the Bid. Any
reference to the Bidder includes Bidding Company / Bidding consortium / consortium,
members of a bidding consortium including its successors, executors and permitted assigns
and lead member of the bidding consortium jointly and severally, as the context may
require”.
1.5 “Bidding Company” shall refer to such single company that has submitted the response in
accordance with the provisions of this RFP.
1.6 “Bidding consortium or consortium” shall refer to a group of companies that have
collectively submitted the response in accordance with the provisions of this RFP.
1.7 “Bid Bond” shall mean the unconditional and irrevocable bank guarantee to be submitted
along with the Bid by the Bidder under Clause of this RFP, in the prescribed Format.
1.8 “Bid Deadline” shall mean the last date and time for submission of Bid in response to this
RFP as specified in Bid information Sheet.
1.9 “Bid Capacity” shall mean capacity offered by the bidder in his Bid under invitation.
1.10 “CAPEX” CAPEX Model.
1.11 “CEA” shall mean Central Electricity Authority.
1.12 “Chartered Accountant” shall mean a person practicing in India or a firm whereof all the
partners practicing in India as a Chartered Accountant(s) within the meaning of the
Chartered Accountants Act, 1949.
1.13 “Competent Authority’’ shall mean Chairman and Managing Director (CMD)/Managing
Director (MD) of MPPKVVCL, Jabalpur himself and/or a person or group of persons
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nominated by CMD/MD for the mentioned purpose herein.

1.14 “Contract” shall mean the agreement to be entered into by the DISCOM with the
Empanelled Agency upon receiving the Letter of Empanelment from DISCOM for
implementation of the Scheme/ Project and shall include the General and commercial terms
& condition, scope of work, project requirement, technical conditions, schedules,
appendixes, drawings, and any other conditions specifically agreed between the parties
forming a part of the contract.
1.15 “Commissioning” shall mean successful installation and grid-integration of the Solar
Power Project, as defined in RFP.
1.16 “Company” shall mean a body incorporated in India under the Companies Act, 1956 or
Companies Act, 2013, including any amendment there to.
1.17 “Capacity Utilization Factor” (CUF) means the ratio of the annual output of the plant in
kWh versus installed plant capacity for number of days.
CUF = plant output in kWh / (installed plant capacity in kW * 365 * 24).
1.18 “Circle” means Operation and Maintenance Circles of MPPKVVCL, Jabalpur.
1.19 “DNI” shall means Direct Normal Irradiation.
1.20 “Date of completion of project” shall mean that the date when the system has been
installed and connected to the grid and is fit to be handed over to the beneficiary.
1.21 “Division” Shall mean Operation and Maintenance Division of DISCOMs.
1.22 “Eligibility Criteria” shall mean the Eligibility Criteria as set forth in Clause 5.5 of this
RFP.
1.23 “EMD” shall mean Earnest Money Deposit which is required to be Paid as per the
prevailing terms and conditions of RFP.
1.24 “Empanelled Vendor(s)” shall mean the Bidder(s) selected by MPPKVVCL, Jabalpur
pursuant to this RFP
1.25 “EPC” Shall mean Engineering, Procurement, and commissioning of the complete project
as per the terms and condition of the RFP Document.
1.26 “Financially Evaluated Entity” shall mean the company which has been evaluated for the
satisfaction of the Financial Eligibility Criteria.
1.27 “Financial Year” or “FY” shall mean the Period starting from 1 April of the first calendar
year to 31 March of the consecutive calendar year.
1.28 “Inter-connection point / Delivery / Metering Point” shall mean the point at distribution
voltage level where the power from the solar power Project is injected. Metering shall be
done at this interconnection point where the power is injected into the Distribution System
i.e., the Delivery Point. For interconnection with grid and metering, the EPC shall abide by
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the relevant MPERC Net Metering Regulations and their amendments thereof.
1.29 MPPKVVCL, Jabalpur” shall mean Distribution Company of one of the jurisdictions /
operational area of Madhya Pradesh responsible for implementation of Phase-II Rooftop
Solar Scheme.
1.30 "kWp" shall mean Kilo-Watt Peak.
1.31 "kWh" shall mean Kilo-Watt-hour.
1.32 “Letter of Intent” or “LOI” shall mean the letter issued by MPPKVVCL, Jabalpur to the
Selected Bidder to secure their Intent for award of the Project.
1.33 “Limited Liability Partnership (LLP)” shall mean Limited Liability Partnership as per
Limited Liability Partnership Act 2008.
1.34 “LOA” shall mean the letter issued by MPPKVVCL Jabalpur to the selected Bidder for
Award of Work.
1.35 "MNRE" shall mean Ministry of New and Renewable Energy, Government of India.
1.36 “Maximum Bid Capacity” shall mean which is the maximum capacity for which the
Bidder can submit its Bid against each Part/ Category.
1.37 “Model” shall mean CAPEX Model.
1.38 “Net Meter” means an appropriate energy meter capable of recording both import and
export of electricity or a pair of meters one each for recording the net import and net export
of electricity.
1.39 "O&M" shall mean Operation & Maintenance of Rooftop Solar PV System for a period of
05 years for CAPEX Model.
1.40 “Project” Shall mean the project of the Design, Supply, Installation, testing &
Commissioning of Grid connected Rooftop Solar Systems including five years
comprehensive maintenance
1.41 “Project Cost / Project Price” shall mean the price offered by the Bidder for the Scope of
work as per RFP document.
1.42 “Project capacity” shall mean individual project capacity in kW for a single beneficiary
within the jurisdiction / operational area of MPPKVVCL, Jabalpur.
1.43 “Performance Ratio” (PR) means “Performance Ratio” (PR) means the ratio of plant
output versus installed plant capacity at any instance with respect to the radiation measured.
PR= (Measured output in kW /Installed Plant capacity in kW * (1000 W/m2/Measured
radiation intensity in W/m2).
1.44 “Parent Company” shall mean a company that holds at least twenty six percent (26%) of
the paid-up equity capital directly or indirectly in the Bidding Company as the case may be.
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1.45 “Project Sanction Documents” shall mean the documents required for sanction of project.
1.46 “Price Bid” shall mean Price Bid of the Bid, containing the Bidder’s quoted Price as per
this RFP.
1.47 “Project Cost” shall mean the Cost offered by the bidder for the scope of work as per the
RFP document and shall be exclusive of GST
1.48 “PV System or SPV System or RTS System” for the purpose of this tender shall mean
the Grid-connected Rooftop Solar Photo-Voltaic (PV) system including the PV modules,
grid-connected inverter(s), module mounting structure(s), cables and connectors, safety and
Earthing equipment, interconnection equipment, and inverter with remote monitoring with
other components for Rooftop Solar System that shall be supplied, installed, commissioned,
and maintained by the Empanelled Agency.
1.49 “Qualified Bidder” shall mean the Bidder(s) who, after evaluation of their Techno
Commercial Bid stand qualified for opening and evaluation of their Price Bid.
1.50 "RFP" shall mean Request for Proposals (RFP) /Bid Document/ Tender Document.
1.51 “Renewable Energy Meter” refers to a unidirectional energy meter, installed and used
solely to record the renewable energy generation from the Renewable Energy System
installed at the consumer’s premises.
1.52 “Rooftop Owner” shall mean owner of roofs at various locations within the jurisdiction /
operational area of MPPKVVCL, Jabalpur consisting of single or multiple rooftops.
1.53 “Consent Letter” shall mean the letter provided by MPPKVVCL, Jabalpur for a single or
group of PV systems after the approval of the project sanction documents submitted by the
contractor.
1.54 “Scheme” shall mean Phase-II Grid Connected Rooftop Solar Scheme for Providing Grid-
connected Rooftop Solar System for Residential Consumers announced by the Ministry of
New and Renewable and Renewable Energy, Government of India.
1.55 “Statutory Auditor” shall mean the auditor of a Company appointed under the provisions
of the Companies Act, 1956 or under the provisions of any other applicable governing law.
1.56 “SNA” shall mean State Nodal Agency.
1.57 “Solar Power Developer (SPD)” shall mean Empanelled Vendor(s) to whom the project
is/are allocated.
1.58 “Specification” shall mean the RFP Document forming a part of the contract along with
Proforma, schedules, appendixes, and Annexures.
1.59 “Sub-Division” shall mean Operation and Maintenance Sub-Division of DISCOM.
1.60 “Central Financial Assistance (CFA)” shall mean subsidy to be provided by MNRE
under the ambit of Phase-II Rooftop Solar Scheme.
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1.61 “System” shall mean the Grid connected Rooftop Solar System as per RFP Document that
shall be supplied, installed, commissioned, and maintained with all other ancillary required
by the vendor for satisfactory operation of the System.
1.61 “Tendered Capacity” shall mean the Total aggregate capacity in kW indicated by the
Vendors through this bidding process as per terms and conditions specified therein.
1.63 Ultimate Parent Company” shall mean a company which directly or indirectly owns at
least twenty six percent (26%) paid up equity capital in the Bidding Company) and/or in
the Financially Evaluated Entity and such Bidding Company and /or the Financially
Evaluated Entity shall be under the direct control or indirectly under the common control of
such company.
1.64 “Wp” shall mean Watt Peak.
1.65 “Week” shall mean the continuous period of seven days.
1.66 “Work” shall mean activities of Supply, Installation, testing & commissioning of the RFP
Document item for which the offers are invited.
1.67 “Allocated capacity” shall mean the capacity allocated to a bidder by MPPKVVCL,
Jabalpur based on the procedure defined in Section II of this tender document. The
allocated capacity will be mentioned in the Letter of Allocation (LoA).
1.68 “Installed Capacity” shall mean the capacity of Grid connected Rooftop Solar Photovoltaic
Systems installed and commissioned by the bidder during the empanelment period.
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ABBREVIATIONS
Abbreviations Full Forms

DSC Digital Signature Certificate
AC Alternating Current
ACDB Alternating Current Distribution Board
Ah Ampere-hour
ALMM Approved List of Models and Manufacturers
BOQ Bill of Quantity
BIS Bureau of Indian Standards
CCA Controller of Certifying Authorities
CEA Central Electricity Authority
CFA Central Financial Assistance
CEI Chief Electrical Inspector
CMC Comprehensive Maintenance Contract
EP Empanelled Partner
CUF Capacity Utilization Factor
DC Direct Current
DCDB DC Distribution Board
DPR Detailed Project Report
DG Diesel Generator
DISCOM Distribution Company
DPB Distribution Panel Board
DSP Digital Signal Processor
EMC Electromagnetic Compatibility
EMD Earnest Money Deposit
EMI Electromagnetic Interference
EN European Norms
EOI Expression of Interest
EPDM Ethylene Propylene Diene Monomers
FF Fill Factor
FOR Freight on Rail/Road
FRP Fibre-reinforced plastic
GHI Global Horizontal Irradiance
GHS Group Housing Society
GI Galvanised Iron
GPRS General Packet Radio Service
GPS Global Positioning System
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GRP Glass Reinforced Plastic

GST Goods and Services Tax
HDPE High Density Polyethylene
Hz Hertz
IEC International Electro technical Commission
IEEE Institute of Electrical and Electronics Engineers
IGBT Insulated-gate bipolar transistor
Imp Peak Power Current
INR Indian Rupees
IP Ingress Protection
IS Indian Standard
Isc Short Circuit Current
ISI Indian Standards Institute
ISO International Standards Organization
ITB Instructions to Bidders
JB Junction Box
MPERC Madhya Pradesh Electricity Regulatory Commission
JSON JavaScript Object Notation
kg Kilogram
km/hour kilometres per hour
kVA kilo-volt-ampere
kW Kilowatt
LCD Liquid Crystal Display
LED Light Emitting Diode
LoA Letter of Authorization
LoI Letter of Intent
LPSC Lightning Protection System Components
LT Low Tension
MCB Miniature Circuit Breaker
MCCB Moulded Case Circuit Breaker
mm Millimetre
MNRE Ministry of New and Renewable Energy
MMS Module Mounting Structure
MOSFET Metal-Oxide Semiconductor Field-Effect Transistor
MOV Metal Oxide Varistor
MPPT Maximum Power Point Tracker
MSME Micro, Small and Medium Enterprises
MW Mega Watt
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NIB Notice Inviting Bid

NIT Notice Inviting Tender
NOC No Objection Certificate
O&M Operations and Maintenance
PAN Permanent Account Number
PBG Performance Bank Guarantee
PCU Power Conditioning Unit
PR Performance Ratio
PGT Performance Guarantee Test
PSU Public Sector Undertaking
PV Photovoltaic
PVC Polyvinyl Chloride
PWM Pulse width modulation
RFID Radio Frequency Identification
RFP Request for Proposal
RFS Request for Selection
RTS Rooftop Solar
RWA Residential Welfare Association
SBD Standard Bid Document
SIM Subscriber Identification Module
SNA State Nodal Agency
SPD Surge Protection Device
SPIN Solar Photovoltaic Installation
SPV Solar Photo Voltaic
sq.m square meter
STC Standard Testing Condition
TAC Tariff Advisory Committee
THD Total Harmonic Distortion
TIN Taxpayer Identification Number
UV Ultraviolet
V Volt
VA Volt Ampere
Vmp Peak Power Voltage
Voc Open Circuit Voltage
W Watt
XLPE Cross-linked polyethylene
XLPO Cross-linked Polyolefin
XML Extensible Mark-up Language
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SECTION-I
A: Introduction, Bid details and instructions to the Bidders
B: Conditions of Contract
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A. INTRODUCTION, BID DETAILS AND INSTRUCTIONS TO THE BIDDERS

1. INTRODUCTION
1 The Ministry of New and Renewable Energy, Government of India (MNRE) is implementing
Phase-II of Grid Connected Rooftop Solar (GCRTS) Programme wherein central financial
assistance (CFA) is being provided for installation of rooftop solar (RTS) projects in residential
buildings. To implement the RTS activities in respect of the aforesaid programme, respective
Power Distribution companies (DISCOMs) have been designated as the implementing agency.
Government of Madhya Pradesh has decided that Madhya Pradesh Poorv Kshetra Vidyut
Vitaran Company Limited shall be the tendering agency for jurisdiction / operational area
allowed to operate in Madhya Pradesh and will identify L-1 rates and empanel vendors for
implementation of the programme. The respective DISCOM will execute RTS projects in their
operational areas through the empanelled vendors, in accordance with the rates discovered in this
tender.
1.1 This tender document is in accordance with MNRE Phase II guidelines vide notification
318/331/2017 dated 20.08.2019. The guidelines/scheme documents/amendments for Phase-II of
GCRTS programme can be seen on SPIN portal (www.solarrooftop.gov.in).
MPPKVVCL, Jabalpur may register interested applicants for RTS installation under the scheme
and the same may be shared with empanelled vendors for installation. For identification of
applicants/ consumers, MPPKVVCL, Jabalpur may assist empanelled vendors. However, the
entire responsibility of finding the applicants/ consumers lies with the vendors. MPPKVVCL,
Jabalpur /MNRE bears no responsibility in this regard.
1.2 This scheme with an aggregate capacity of 7.5 MW as per clause No. 2.1 for jurisdiction of
MPPKVVCL, Jabalpur only envisages installation of grid-connected Rooftop solar projects on
the roofs of consumers as specified by MNRE vide Order No. 318/331/2017 – Grid
Connected Rooftop Dated 20th August 2019 and their amendments issued from time to time
i.e., broadly in following categories:
Sl. No. Category Coverage of Buildings

(i) Residential All types of Residential buildings and Group Housing
Societies/Residential Welfare Associations (GHS/RWA)
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The Ministry of New and Renewable Energy (MNRE), Government of India vide OM No.
32/24/2020-SPV DIVISION dated 27.10.2021 has notified the Benchmark cost for Rooftop
Solar Plants for FY 2021-22 as under:
S. RTS System Capacity Benchmark Cost (INR/kWp) excluding GST

No Range* General Special Category States including
. Category North-Eastern States including
States Sikkim, Uttarakhand, Himanchal
/UTs Pradesh, Jammu & Kashmir,
Ladakh, Andaman & Nicobar and
Lakshadweep island**
1. Up to 1 kWp 46923 51616
2. > 1 kW up to 2 kWp 43140 47447
3. > 2 kW up to 3 kWp 42020 46216
4. > 3 kW up to 10 kWp 40991 45087
5. > 10 kW up to 100 kWp 38236 42056
6. > 100 kW up to 500 kWp 35886 39467
*The project capacity shall be considered as Inverter capacity or the SPV module array
capacity, whichever is lower, for the purpose of determining CFA. **The separate benchmark
cost for Special Category States will be applicable for projects under phase II of the
programme only.
* For Category Part-A (1 KWp to 3 KWp) the L-1 rate shall be derived on the basis of
Benchmark cost of 3 KWp as mentioned above.
Note:
i. All the above benchmark costs are inclusive of total system cost including Photo-Voltaic
solar modules, inverters, balance of systems including cables, Switches/Circuit Breakers
/Connectors/ Junction Boxes, mounting structure, earthing, Lightening arrester, local
connectivity cost, cost of civil works, foundations etc. and its installation,
commissioning, transportation, insurance, comprehensive maintenance charges for five
years, other applicable fees and taxes if any (excluding GST) etc.
ii. The above-mentioned benchmark costs are excluding net metering cost and battery
back-up costs.
iii. The above-mentioned benchmark cost is indicative only. All participating DISCOMs
under the phase II of the rooftop solar programme will ensure that the rate is discovered
through transparent bidding process. Prevailing MNRE benchmark cost should NOT
be considered as the ceiling rate for any bidding agency.
iv. The benchmark cost for financial year 2021-22 will be applicable for all LoAs to be
issued/ empanelment of developers/vendors to be done after Date of issuance of
Benchmark Order, by MPPKVVCL, Jabalpur in Madhya Pradesh. Moreover, if revised
benchmark cost is issued by the Ministry before the final date of bid submission in any
tender, the final date of bid submission shall be extended by minimum 15 days so that
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the bidders may submit revised bids in accordance with the revised benchmark cost. For
such cases, bidders shall not be asked to re-submit any fees/bond, already submitted.
The benchmark cost indicated in the LOA issued to an empanelled vendor will be
applicable till the project completion timeline specified by MNRE in the sanction order
or as specified in the LOA, whichever is earlier.
The CFA structure applicable is as Tabulated below (As per MNRE Guidelines or as
applicable at the time of commissioning of the project):
Type of Residential Sector Central Financial Assistance (CFA)

(as percentage of benchmark cost or cost
discovered through competitive process,
whichever is lower)
Residential sector (maximum up to 3 kW 40 % of Benchmark Cost/discovered cost,

capacity) whichever is lower
40 % up to 3 kW Plus 20% for RTS system

Residential sector (above 3 kW capacity and
above 3 kW and up to 10 kW.
up to 10 kW capacity)
(Percentage of benchmark cost/discovered
cost, whichever is lower)
Group Housing Societies/Residential Welfare

Associations (GHS/RWA) etc. for common
facilities up to 500 kWp (@ 10 kWp per 20% of Benchmark Cost/discovered cost,
house), with the upper limit being inclusive of whichever is lower
individual rooftop plants already installed by
individual residents in that GHS/RWA at the
time of installation of RTS for common
activity.
Note: Central Financial Assistance (CFA) disbursement will be governed as per MNRE Office
Memorandum No.318/331/2017-GCRT Dated 3rd September 2019 on “Clarification on
applicability of CFA individual residential households for installation of rooftop solar system
under Phase-II of Grid-connected Rooftop Solar Programme”.
1.3 On behalf of MPPKVVCL, Jabalpur which expression shall also include its successors and
permitted assigns, hereby invites interested vendors to participate in the bidding process for the
selection of Empanelment of vendors for implementation of Grid-connected Rooftop Solar
Projects for 7.5MWp aggregate capacity as per RFP.
1.4 The bidders who are techno-commercially qualified wish to provide their services on the project
cost discovered through transparent E-bidding process, shall be empanelled for implementation
of the said project. The CFA shall be calculated as indicated in the above table based on
discovered price or MNRE benchmark cost, whichever is lower. The tenure of empanelment
shall be 24 (twenty-four) Months from the date of empanelment letter issued by MPPKVVCL,
Jabalpur or upto exhaustion of the allocated capacity by MNRE. MPPKVVCL, Jabalpur shall
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ensure that the tenure of empanelment shall be in synchronization with the timelines of MNRE
sanction. Depending on requirement/contingencies and with prior approval of MNRE,
MPPKVVCL, Jabalpur may extend the tenure of empanelled vendors for implementation of
the project.
1.5 The Bidders are advised to carefully read all instructions and conditions appearing in this
document and understand them fully. All information and documents required as per the bid
document must be furnished. Failure to provide the information and/ or documents as required
may render the bid technically nonresponsive.
1.6 The bidder shall be deemed to have examined the bid document and MNRE scheme, to have
obtained his own information in all matters whatsoever that might affect carrying out the works
in line with the scope of work specified elsewhere in the document at the offered rates and to
have satisfied himself to the level of sufficiency. The bidder shall be deemed to be in
knowledge of the scope, nature and magnitude of the works and requirement of materials,
equipment, tools, and labour involved, wage structures and as to what all works, he must
complete in accordance with the bid documents irrespective of any defects, omissions or errors
that may be found in the bid documents.
2.0 SIZE OF THE PROJECTS AND BID DETAILS:
2.1 The size of each project shall be in the range for each part as under:
Part-A : 1 kWp to 3 kWp.
Part-B : Above 3 kWp to 10 kWp.
Part-C : Above 10 kWp to 100 kWp.
Part-D : Above 100 kWp to 500 kWp.
The above capacity ranges are indicative and MPPKVVCL, Jabalpur shall decide on the
capacity ranges. One part may however comprise of several rooftop units. Each Rooftop unit
can separately connect with the grid and may have separate meters.
2.2 Entire allocated capacity is bifurcated into different parts, bidders may quote one or more than
one part:
Aggregate Capacity 7.5 MW
(04 Different Parts)
S. N Category Proposed Aggregate Min Capacity Max Capacity
Capacity Capacity (kW) (kW)
(indicative (kW) (for which the (for which the
only) Bidder can Bidder can submit
submit its Bid) its Bid)
1. Part-A 1 kW to 3 kW 3000 kW 100 kW 500 kW
2. Part-B Above 3 kW to 3500 kW 100 kW 500kW
10 kW
3. Part-C Above 10 kW 500 kW 100 kW 200 kW
to100 kW
4. Part-D Above 100 kW 500 kW 100 kW 200 kW
to 500 kW
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The bids are invited from the prospective bidders for the tendered capacity based on the Project
Cost. In this part, bidders are to be required to quote the Project Cost for the capacity proposed
by the bidder (in between the minimum and maximum range). CFA shall be provided to the
successful bidders as per the provisions laid down in the MNRE scheme.
However, MNRE vide Office Memorandum No. 318/331/2017- Grid Connected Rooftop
Dated 19th February 2021 has kept a provision of minimum 10% of the total allocated
capacity under the tender to L1 bidder and in the case L1 vendor does not execute the
allocated capacity, as a penalty his/her bank guarantee will be encashed, and he/she shall be
blacklisted for 5 years from all Government Tenders.
2.3 Bids not in conformity with above provisions & sub-clauses of Clause 2.2 will not be
considered and shall be treated as nonresponsive/incomplete and will be summarily rejected
by MPPKVVCL, Jabalpur.
2.4 Further, Empanelled Vendors to whom letter of allocation have been issued will be allowed to
submit single proposal for approval and issue of consent letter by MPPKVVCL, Jabalpur for
RTS installation, as under:
S. No. Category Minimum Capacity for Project sanction
1. Part-A 100 kW
2. Part-B 100 kW
3. Part-C 100 kW
4. Part-D 100 kW
Single consent letter will be issued for the minimum capacity submitted by the bidder for
approval as per above.
2.5 Offer of the Vendors who will quote less than the minimum tendered capacity in respective
category will be treated as non-responsive and shall be summarily rejected. However, Offer of
the Vendors who have quoted more than the maximum tendered capacity in respective
category will be limited to the maximum category wise tendered capacity.
3.0 Components/Package of Grid Connected Rooftop Solar PV System:

The bidders shall quote price of the complete package essentially covering -“design, supply,
erection, testing, and commissioning including warranty and 05 years of comprehensive
operation & maintenance of grid-connected rooftop solar PV plant. For the purpose of this
tender, the components of a Grid Connected Rooftop Solar PV System shall essentially
comprise but not be limited to crystalline solar PV Panels/modules of required number,
Inverters/PCU, module mounting structures of minimum 300mm ground clearance at the
lowest point from the roof surface, total Cable/wiring up to 30 m in length, cable conduits,
required array junction boxes, DC distribution box, AC distribution box, various connectors,
nut- bolts, civil and mechanical works, Protection-Earthing, lightning, surges, drawling &
manual and other miscellaneous works. However, the price quoted by the bidders shall be
exclusive of GST (Goods and Services Tax).
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The empanelled vendor shall not be allowed to charge any extra amount other than the L-1
price for the package of Grid Connected Rooftop Solar PV system as indicated above.
However, in case of any customization desired by the beneficiary/consumer, the vendor can
charge extra amount to the beneficiary/consumer, on actual basis, subject to signing of a
declaration in this regard in the format attached at Annexure-Y. MPPKVVCL, Jabalpur
/MNRE shall not be held responsible for any dispute arising out of this agreement.
4. INSTRUCTIONS TO THE BIDDERS
4.1 Bidders should not be blacklisted from any of the agency with direct or indirect control of
Central Government Ministries/ Departments/ Public Sector Units (PSUs)/ Institutions, State
Government Departments/ Organizations /Institutions etc.
4.2 Bidder should have valid PAN & GST Registration Numbers as per statutory requirement.
4.3 Bidder must meet the eligibility criteria independently as Bidding Company or as a Bidding
Consortium with one of the members acting as the Lead Member of the Bidding Consortium.
Bidder will be declared as a Qualified Bidder based on meeting the eligibility criteria
(Technical and Financial) and as demonstrated based on documentary evidence submitted by
the Bidder during the bidding process.
4.4 In case of a Bidding Consortium the Financial Eligibility criteria like Annual turnover or Net
worth as indicated in Clause 5.5.2, shall be fulfilled by the Lead Member or Parent Company
of the Lead Member while the Technical Eligibility Criteria shall be fulfilled by consortium
members. In case bidder is a consortium, a Consortium Agreement along with Resolution
shall be furnished as per the Format-10.
4.5 Financial Consortium is not allowed in this Bidding Process. Consortium is only permitted for
Technical partnership as per Format- 10. Further in-case where the bidding company has
used the financial eligibility criteria of its parent company then it needs to be ensured that no
change in the controlling equity of the Bidding Company is done before 2 years from the date
of commissioning of the sanctioned capacity, requires prior approval of MPPKVVCL,
Jabalpur. All members of the consortium should be registered under the Company Act.
4.6 Bidder including its member of the consortium can submit only one bid against RFP.
4.7 Bidder can however use the technical and financial strength of its Parent Company to fulfil the
Technical and/or Financial Eligibility criteria. In such case, Bidders shall submit an
Undertaking from the Parent Company as per Format - 9and furnish a certificate of
relationship of Parent Company or Affiliate with the Bidding Company as per Format-8,
Company Secretary certificate towards shareholding pattern of the Parent Company and the
Bidding Company along with a Board resolution from the Parent Company.
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5 E-TENDER
5.1 SPECIAL INSTRUCTIONS TO BIDDERS FOR E- TENDERING GENERAL

The bidders are required to submit soft copies of their bids electronically on the MP TENDERS
Portal, using valid Digital Signature Certificates. The instructions given below are meant to assist the
bidders in registering on the MP TENDERS Portal, prepare their bids in accordance with the
requirements and submitting their bids online on the MP TENDERS Portal.
More information useful for submitting online bids on the MP TENDERS Portal may be obtained at:
https://mptenders.gov.in/nicgep/app
REGISTRATION
1) Bidders are required to enrol on the e-Procurement module of the Central Public Procurement
Portal (URL: https://mptenders.gov.in/nicgep/app) by clicking on the link “Online bidder
Enrolment” on the MP TENDERS Portal which is free of charge.
2) As part of the enrolment process, the bidders will be required to choose a unique username and
assign a password for their accounts.
3) Bidders are advised to register their valid email address and mobile numbers as part of the
registration process. These would be used for any communication from the MP TENDERS
Portal.
4) Upon enrolment, the bidders will be required to register their valid Digital Signature
Certificate (Class II or Class III Certificates with signing key usage) issued by any
Certifying Authority recognized by CCA India (e.g., Sify /nCode /eMudhra etc.), with their
profile.
5) Only one valid DSC should be registered by a bidder. Please note that the bidders are
responsible to ensure that they do not lend their DSC’s to others which may lead to misuse.
6) Bidder then logs in to the site through the secured log-in by entering their user ID / password
and the password of the DSC / e-Token.
SEARCHING FOR TENDER DOCUMENTS
1) There are various search options built in the MP TENDERS Portal, to facilitate bidders to
search active tenders by several parameters. These parameters could include Tender ID,
Organization Name, Location, Date, Value, etc. There is also an option of advanced search for
tenders, wherein the bidders may combine a few search parameters such as Organization Name,
Form of Contract, Location, Date, Other keywords etc. to search for a tender published on the
MP TENDERS Portal.
2) Once the bidders have selected the tenders they are interested in, they may download the
required documents / tender schedules. These tenders can be moved to the respective ‘My
Tenders’ folder. This would enable the MP TENDERS Portal to intimate the bidders through
SMS / e-mail in case there is any corrigendum issued to the tender document.
3) The bidder should make a note of the unique Tender ID assigned to each tender; in case they
want to obtain any clarification / help from the Helpdesk.
PREPARATION OF BIDS
1) Bidder should take into account any corrigendum published on the tender document before
submitting their bids.
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2) Please go through the tender advertisement and the tender document carefully to understand the
documents required to be submitted as part of the bid. Please note the number of covers in
which the bid documents must be submitted, the number of documents - including the names
and content of each of the document that need to be submitted. Any deviations from these may
lead to rejection of the bid.
3) Bidder, in advance, should get ready the bid documents to be submitted as indicated in the
tender document / schedule and generally, they can be in PDF / XLS / RAR / DWF/JPG
formats. Bid documents may be scanned with 100 dpi with black and white option which helps
in reducing size of the scanned document.
4) To avoid the time and effort required in uploading the same set of standard documents which
are required to be submitted as a part of every bid, a provision of uploading such standard
documents (e.g., PAN card copy, annual reports, auditor certificates etc.) has been provided to
the bidders. Bidders can use “My Space” or ‘’Other Important Documents’’ area available to
them to upload such documents. These documents may be directly submitted from the “My
Space” area while submitting a bid and need not be uploaded again and again. This will lead to
a reduction in the time required for bid submission process.
SUBMISSION OF BIDS
1) Bidder should log into the site well in advance for bid submission so that they can upload the
bid in time i.e., on or before the bid submission time. Bidder will be responsible for any delay
due to other issues.
2) The bidder must digitally sign and upload the required bid documents one by one as indicated in
the tender document.
3) Bidder should prepare the EMD as per the instructions specified in the tender document. The
bidder must submit EMD by making Online payment on mptenders portal until unless not
exempted from EMD.
4) Bidders are requested to note that they should necessarily submit their financial bids in the
format provided and no other format is acceptable. If the price bid has been given as a standard
BoQ format with the tender document, then the same is to be downloaded and to be filled by all
the bidders. Bidders are required to download the BoQ file, open it and complete the white
coloured (unprotected) cells with their respective financial quotes and other details (such as
name of the bidder). No other cells should be changed. Once the details have been completed,
the bidder should save it and submit it online, without changing the filename. If the BoQ file is
found to be modified by the bidder, the bid will be rejected.
5) The server time (which is displayed on the bidders’ dashboard) will be considered as the
standard time for referencing the deadlines for submission of the bids by the bidders, opening of
bids etc. The bidders should follow this time during bid submission.
6) All the Documents submitted by the bidders would be encrypted using PKI encryption
techniques to ensure the secrecy of the data. The data entered cannot be viewed by unauthorized
persons until the time of bid opening. The confidentiality of the bids is maintained using the
secured Socket Layer 128-bit encryption technology. Data storage encryption of sensitive fields
is done. Any Bid Document that is uploaded to the server is subjected to symmetric encryption
using a system generated symmetric key. Further this key is subjected to asymmetric encryption
using buyers/bid openers public keys. Overall, the uploaded tender documents become readable
only after the tender opening by the authorized bid openers.
7) The uploaded Tender Documents become readable only after the tender opening by the
authorized bid openers.
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8) Upon the successful and timely submission of bids (i.e., after Clicking “Freeze Bid Submission”
in the portal), the portal will give a successful bid submission message & a bid summary will be
displayed with the bid no. and the date & time of submission of the bid with all other relevant
details.
9) The bid summary must be printed and kept as an acknowledgement of the submission of the
bid. This acknowledgement may be used as an entry pass for any bid opening meetings.
5.2 ASSISTANCE TO BIDDERS
1) Any queries relating to the Tender Document and the terms and conditions contained therein
should be addressed to the Tender Inviting Authority for a tender or the relevant contact person
indicated in the tender.
2) Any queries relating to the process of online bid submission or queries relating to MP
TENDERS Portal in general may be directed to the 24x7 MP TENDERS Portal Helpdesk.
5.3 SUBMISSION OF BID-PARTS

TECHNO - COMMERCIALDOCUMENTS (To be submitted in Online Modes during Technical
Bid Submission) for each part.
The bidders are required to submit the following documents in Online Modes during Technical Bid
Submission. All required documents should be submitted through online mode only.
i. Covering letter as per Format-1.

ii. General Particulars as per Format-2.
iii. Check list as per Format-4. However, MSMEs are required to submit a “Bid Security
Declaration” Letter on non-judicial stamp of appropriate value.
iv. Online payment confirmation receipt for an amount as per bid document against payment of
tender processing fee.
v. Original Power of Attorney supplemented with Board resolutions (as per Format-5)
vi. Financial eligibility criterion (as per Format -6).
vii. Certificate for certificate of relationship of Parent Company or Affiliate with the Bidding
Company (as per Format -7), if required.
viii. Undertaking from the Financially Evaluated Entity or its Parent Company/ Ultimate Parent
Company (as per Format -8), if required.
ix. Original copy of the Consortium Agreement, if any (as per Format-9)
x. Share Holding certificate, if any (as per Format -10).
xi. Self-Declaration, as per Annexure-G
TECHNO – COMMERCIALDOCUMENTS (To be Submitted in Online Mode only)for each part.

The bidders are required to submit the following documents through Online Mode only during
Technical Bid Submission in State e-procurement Portal(https://mptenders.gov.in).
i. Certificate of incorporation and updated Memorandum of Association (MoA).
ii. Scanned copy of MSME/DIPP registration certificate under Renewable Energy sector.
iii. Declaration on bidder’s Letterhead for Non blacklisting from any Government Departments/
Public Sector Units (PSUs) / Distribution Companies etc.
iv. PAN & GST Registration, however State GST Registration is mandatory for MSME Bidders.
v. Technical Eligibility Criterion: scanned copy of the Commissioning certificate and Work order/
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Contract/ Agreement/ from the Client/ Owner.

vi. Financial Eligibility Criterion: scanned copy Balance showing Average Annual Turnover or Net
worth.
vii. Acceptance of RFP terms and conditions including amendments & clarification on letter head of
the bidder.
Note: The Bidder should also upload the scanned copies of all original documents along with
other requisite form and formats as Bid Annexure during Online Bid-Submission.
5.4 Special Note on Security and Transparency of Bids
Security related functionality has been rigorously implemented in e-procurement portal in a
multidimensional manner. Starting with 'Acceptance of Registration by the Service Provider',
provision for security has been made at various stages in Electronic Tender’s software.
If variation is noted between the information contained in the Electronic Form and the ‘Hard
Copy’, the contents of the Electronic Forms and details shall prevail. In such cases, if the
information/declaration/details contained in the electronic forms is found to be false, forged,
incomplete or in-eligible, the bid shall be summarily rejected, and the tendering authority may
initiate blacklisting/criminal/legal proceedings depending on the severity of the case.
In case of any discrepancy between the values mentioned in figures and in words, the value
mentioned in words shall prevail.
Other Instructions
It shall be the sole responsibility of the bidders to regularly visit the website/tender portal/state
portal/SPIN portal for any amendment or update on the tender process of project.
5.5 ELIGIBILITY CRITERIA: MPPKVVCL, Jabalpur shall satisfy itself with the eligibility
criterion in accordance with the requirement of the respective states/areas and make suitable
modifications in the same.
5.5.1 General Condition:
To meet the General Conditions of Eligibility Criteria, Bidders must have one of the following
credentials:
Bidder should have one of the following:
The Bidder should be either a body incorporated in India under the Companies Act, 1956 or
2013 including any amendment thereto.
Or
The Bidders should be a Limited Liability Partnership firm.
Or
The Bidders should be a Proprietor firm.
The Bidder should have valid PAN & GST registration certificate for General Bidder,
however for MSMEs, State GST Registration is mandatory.
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5.5.2 TECHNICAL ELIGIBILITY CRITERIA:

The Bidder should have designed, supplied, installed & commissioned Off Grid or Grid
connected Solar PV Power Projects having aggregate capacity not less than 250 kWp which
should have been commissioned prior to submission of bids. Vendor must submit scanned
copy of the Commissioning certificate and Work order/ Contract/ Agreement/ from the Client/
Owner shall be submitted. The bids of only those bidders who qualify the minimum technical
eligibility criterion shall be considered for determination of L-1 price.
Open Category: The bidders who do not have any prior experience or do not have minimum
required prior experience in installation of grid connected solar PV power projects, shall not be
allowed to submit price bids. Such bidders will be allowed to implement rooftop solar projects
subject to matching of L-1 price. The tendering authority reserves the right to allocate/sanction
project capacities to such bidders in batches.
Important Note:- The open category bidders must quote “0.00” (ZERO) against column
of “ Offered Rate per KWp (in INR)” however they are require to mention “ Offered Bid
Capacity (In KW)” for the category of their interest in online submitted price bid.
5.5.3 FINANCIAL ELIGIBILITY CRITERIA:
Bidders shall satisfy themselves with the eligibility criterion in accordance with the
requirement of the tender and make suitable modifications in the same.
FOR GENERAL BIDDERS:
The Bidders should have minimum Average Annual Turn Over or Net worth as indicated
below to qualify under Financial Eligibility Criteria:
The Average Annual turnover of Rs. 50 Lakhs (Fifty Lakhs) in the last 3 financial years
preceding the Bid Deadline, subject to the condition that the Bidder should at least have
completed one financial year.
OR
The Bidder must have positive net worth at the end of previous financial year. The
Computation of Net worth shall be based on unconsolidated audited annual accounts of the last
financial year immediately preceding the Bid Deadline. Share premium can be included in the
Net-worth calculation in case of listed companies in India only.
In case of more than one Price Bid submitted by the Bidder, the financial eligibility criteria
must be fulfilled by such Bidder for the sum total of the capacities being offered by it in its
Price Bid.
Open Category: The bidders willing/eligible to apply under open category, as indicated above,
shall not be allowed to quote price in the bid and can only get empanelled at L-1 rate
discovered in the tender.
The formula of calculation of net-worth shall be as follows:
Net-worth = (Paid up share capital) + {(Free reserves – Share premium) +Share premium of
listed companies)} - (Revaluation of reserves) - (Intangible assets) - (Miscellaneous
expenditure to the extent not written off and carry forward losses).
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For the purposes of meeting financial requirements, only unconsolidated audited annual
accounts shall be used. However, audited consolidated annual accounts of the Bidder may be
used for the purpose of financial requirements provided the Bidder has at least twenty six
percent (26%) equity in each company whose accounts are merged in the audited consolidated
accounts and provided further that the financial capability of such companies (of which
accounts are being merged in the consolidated accounts) shall not be considered again for the
purpose of evaluation of the Bid.
Bidders shall furnish documentary evidence as per the Format-7 (online), duly certified by
Authorized Signatory and the Statutory Auditor/Practicing Chattered Accountant of the
Bidding Company in support of their financial capability.
FOR STATE REGISTERED MSME:
The Bidders who are local MSME and registered under the MSME Development Act, 2006 in
Madhya Pradesh as per Section D, Division 35, Group 351 having NIC 5-digit code of 35105
(Electric power generation using solar energy) are exempted from the financial eligibility
requirements. The Bidder being a local MSME must submit a valid copy of the certificate of
registration issued by an appropriate authority. This is applicable only for the State registered
MSMEs.
Or
Vendors registered with DIPP under Renewable Energy sector are eligible to participate in the
Tender Part A and B only in line with Office Order of Department for Industrial Policy &
Promotions issued vide no. 12 (11)/2017-SI dated 22.06.2017, which says that Central
Ministries/ Departments may relax condition of prior turn over & prior experience in Public
procurement subject to meeting of quality & technical specifications by Start-ups.
6. BID SUBMISSION BY THE BIDDER
6.1 Bids are required to be submitted online mode only for each part separately.
6.2 Strict adherence to the formats wherever specified, is required. Wherever, information has
been sought in specified formats, the Bidder shall refrain from referring to brochures
/pamphlets. Non-adherence to formats and / or submission of incomplete information may be
a ground for declaring the Bid as non-responsive. Each format must be duly signed and
stamped by the authorized signatory of the Bidder then scanned and uploaded in the Techno-
Commercial Bid Part.
6.3 The Bidder shall furnish documentary evidence in support of meeting Eligibility Criteria as
indicated in the RFP. Bidder shall also furnish unconsolidated/ consolidated audited annual
accounts in support of meeting financial requirement, which shall consist of unabridged
balance sheet, profit and loss account, profit appropriation account, auditor’s report, etc., as
the case may be of Bidding Company or Financially Evaluated Entity for any of the last three
(3) financial years immediately preceding the Bid Deadline which are used by the bidder for
the purpose of calculation of Annual Turnover or of last Financial Year in case of Net
Worth.
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7. BID SUBMITTED BY BIDDING COMPANY

The Bidding Company should designate one person to represent the Bidding Company in its
dealings with MPPKVVCL, Jabalpur. The person should be authorized to perform all tasks
including, but not limited to providing information, responding to enquires, signing of Bid etc.
The Bidding Company should submit, along with Bid, a Power of Attorney in original (as
perFormat-6), authorizing the signatory of the Bid.
8. CLARIFICATIONS AND PRE-BID MEETING
8.1 MPPKVVCL, Jabalpur will not enter into any correspondence with the Bidders, except to
furnish clarifications on RFP Documents, if necessary. The Bidders may seek clarifications or
suggest amendments to RFP online, also soft copy by e-mail to reach the designated officials
of MPPKVVCL, Jabalpur at the address, date and time mentioned in Bid information sheet.
However, any amendment in the RFP shall be at the sole discretion of the tendering authority
and in accordance with the MNRE scheme.
8.2 The Bidder(s) or their authorized representative(s) is /are invited to attend pre-bid meeting(s),
which will take place on date(s) as specified in Bid information sheet, or any such other date
as notified by in portal/website (https://mptenders.gov.in) or (https://www.mpez.co.in/).
8.3 The purpose of the pre-bid meeting will be to clarify any issues regarding the RFP including,
issues raised in writing and submitted by the Bidders.
8.4 MPPKVVCL, Jabalpur is not under any obligation to entertain/ respond to suggestions made
or to incorporate modifications sought for.
9. AMENDMENTS TO RFP BY MPPKVVCL, Jabalpur
9.1 At any time prior to the deadline for submission of Bids, MPPKVVCL, Jabalpur may, for any
reason, whether at its own initiative or in response to a clarification requested by a prospective
Bidder, modify the RFP document by issuing clarification(s) and/or amendment(s). However,
any amendment in the RFP shall be at the sole discretion of the tendering authority and in
accordance with the MNRE scheme.
9.2 The clarification(s)/ amendment(s) (if any) shall be notified on website and no separate
communication in this regard would be sent to the bidders.
9.3 MPPKVVCL, Jabalpur will not bear any responsibility or liability arising out of non-receipt
of the information regarding Amendments in time or otherwise. Bidders must check the
website for any such amendment before submitting their Bid.
9.4 In case any amendment is notified after submission of the Bid (prior to the opening of
Techno-Commercial Bid), due date /time shall be extended, and it will be for the Bidders to
submit fresh Bids/supplementary bids by the revised date notified by the MPPKVVCL,
Jabalpur for the purpose.
9.5 All the notices related to RFP, which are required to be publicized, shall be uploaded on
{https://mptenders.gov.in}.
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10. BIDDING PROCESS

10.1 BID FORMATS – For each part
The Bidders are advised to submit bids against each Four Parts i.e., for Part A, Part B, Part C
and Part D as in the manner provided in Clause 6 of Section-I and submit requisite document
as per Clause 5.3.
PRICE BID(S): The Bidder shall submit online Price Bid for Part-A, Part-B, Part-C and Part-D
separately as per SECTION-IV against each part. Only online price bids shall be considered
for evaluation, any offline submission shall be treated as non-responsive and shall be
summarily rejected.
10.2 BID DUE DATE

Bid shall be submitted online only as per key dates mentioned in the bid.
10.3 VALIDITY OF BID

10.3.1 The bid is valid for 180 days from the date of opening of Techno-Commercial offer
and the Price Schedule included shall remain valid for the validity of MNRE sanction
i.e. (24 months from MNRE sanction (F.No. 318/63/2019-GCRT dated 19.01.2022) or
valid up to 24 months from the date of LOA) or timeline specified in the work order,
whichever is earlier. The bidder shall have no right to withdraw, revoke or cancel his
offer or unilaterally vary the offer submitted or any terms thereof during the entire
process. In case of the bidder revoking or cancelling his offer or varying any term &
conditions in regard thereof or not accepting letter of allocation, MPPKVVCL,
Jabalpur shall forfeit the furnished EMD.
10.3.2 In exceptional circumstances when letter of allocation is not issued, MPPKVVCL,
Jabalpur may solicit the Bidder's consent to an extension of the period of validity. The
request and the responses thereto shall be made in writing. The validity of submitted
EMD as per Clause 10.6 shall also be suitably extended. A Bidder may refuse the
request without forfeiting its EMD. A Bidder granting the request will neither be
required nor permitted to modify the articulated terms and conditions in any manner.
10.4 METHOD OF BID SUBMISSION

Bidders must submit the bid against each part separately as per the procedure laid down
under Clause-6.
10.5 COST OF BIDDING

The bidder shall bear all the costs associated with the preparation and submission of their
offer, and MPPKVVCL, Jabalpur will not be responsible or liable for those costs, under any
conditions. The Bidder shall not be entitled to claim any costs, charges, and expenses of and
incidental to, or incurred by him, through or in connection with submission of bid even though
MPPKVVCL, Jabalpur may elect to modify/withdraw the invitation of Bid.
10.6 EMD (To be submitted online only)

The Bidder shall deposit EMD through online mode only. The EMD of unsuccessful bidders
shall be returned within 30 days from the date of issue of List of Empanelled Vendors.
EMD(s) of Empanelled Vendor shall be released after the receipt of PBG in the format
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prescribed by MPPKVVCL, Jabalpur and after the receipt of confirmation of their PBG’s
from their respective banker. Accordingly, the bidder shall require depositing EMD amount as
below:
EMD amount = INR Rs One Lakh only
The Bidder are required to invariably upload the valid documentary evidence of submission of
online EMD (or EMD Exemption Certificate if applicable) without which online offer shall
not be opened.
No offer will be accepted without Earnest Money Deposit, unless exempted by the Company.
If on opening of tender any discrepancy in EMD amount is notices, the tender shall be
rejected
The following are exempted from payment of EMD:

The Micro & Small Enterprises (MSEs) of Madhya Pradesh registered with District Industries
Centre (DIC)/Khadi & Village Industries Commission (KVIC) / Khadi & Village Industries
Board (KVIB) / Coir Board / NSIC / Directorate of Handicraft and Handloom / Udyog Aadhar
Memorandum (UAM) or any other body specified by Ministry of Micro, Small & Medium
Enterprises on the date of opening of tender for the tendered item(s). The SSI units of MP
registered with DIC shall be exempted from payment of EMD on production of valid
competency certificate. In support of above the bidders shall be required to upload the
requisite documents on the portal of MP tender, failing which their techno commercial bid
shall not be considered for opening.
Please note that, all the out-state firms (i.e., out of MP firms) are mandatorily required to
submit the EMD. Bidders registered with Small Scale Industries/ National Small Scale
Industries Corporation / DIPP /MSE registered under Renewable sector and Govt. Deptt/ PSU
shall be exempted from the deposition of EMD in all parts, provided the quoted value of the
tender is within the monetary limit for the said unit set by NSIC/ State Director of Industries.
Bidders seeking exemption should enclose a photocopy of valid registration certificate giving
details such as validity, stores and monetary limits failing which they run the risk of their
tenders, as ineligible.
i. MSEs are exempted from submission of Bid Security /EMD, subject to the condition that the
quoted value of the tender is within the monetary limit for the said unit set by NSIC/State
Director of Industries. However, MSEs are required to submit a ―Bid Security Declaration
Letter‖ on non-judicial stamp paper of appropriate value as given in Annexure-U.
ii. Empanelled Vendors shall sign and stamp the Letter of Allocation (LoA) and return the
signed & stamped duplicate copy of the same to the address of MPPKVVCL, Jabalpur within
30 days from the date of its issue.
iii. The EMD shall be forfeited without prejudice to the Bidder being liable for any further
consequential loss or damage incurred to the plant under following circumstances:
a. Hundred percent (100%) of EMD amount of the proposed capacity, if a Bidder
withdraws/revokes or cancels or unilaterally varies their bid in any manner during the
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period of Bid Validity specified in the RFP document and in accordance with the
Clause 10.6.2 of Section-I.
b. Hundred percent (100%) of EMD amount of the proposed capacity, if the Empanelled
Vendor fails to unconditionally accept the Letter of Intent (LoI)/LOA/Work Order,
whoever is issued first, within 15 days from the date of its issue.
c. Hundred percent (100%) of EMD amount of the proposed capacity, if the Empanelled
Vendor fails to furnish the “Performance Bank Guarantee” within 30 days of issuance
of Letter of Intent (LoI)/LOA/Work order, whichever is issued first.
10.7 PERFORMANCE BANK GUARANTEE (PBG)

Performance Bank Guarantee:
The bidder has to submit the PBG in the following manner:
Performance Bank Guarantee for Installation and Commissioning (I&C): The bidder shall
furnish the performance bank guarantee for installation and commissioning based on the allocated
capacity.
PBG amount = INR [Insert the Amount (cost discovered)] Lakhs X 3% X Allocated Capacity in
MWp.
The PBG shall be submitted within 30 days from the date of issue of LOI/LOA/Work Order,
whichever is issues first, and be valid for 24 months. Bidders should submit Single PBG based on the
allocated capacity in each category. The Performance Bank Guarantee shall be released after
completion of the empanelment period with the compliance of entire obligations in the contract.
Further, any delay in submission of PBG for I & C period beyond 60 days, MPPKVVCL, Jabalpur at
its sole discretion may cancel the allocated capacity and forfeit 100% of EMD. Such Vendors (who
have not submitted PBG) shall be debarred from participating in MPPKVVCL, Jabalpur is future
tenders for a period as decided by Competent Authority. Part PBG shall not be accepted.
It is suggested to take 3% PBG for Installation and Commissioning, in parts, as follows:
1. The entire capacity allocated to a vendor may be divided into "x" kw. The "x" kw should be 50
kw or 25 kw or smaller. However, the "x" can also be made greater than 50, if a particular
vendor desire so.
2. 3% PBG corresponding to the first "x" kw may be taken in the beginning, instead of taking 3%
PBG for the entire allocated capacity to the Vendor.
3. The Vendor needs to complete installation of this "x" kw. After this, the Vendor will be
allocated next "x" kw capacity and will be required to submit 3% PBG for this "x" KW. The
PGB for "x" KW submitted originally in point no. 2 may be considered and reused for this,
instead of taking new PBG.
4. If the Vendor desires to take applications and start work for next “x” kw, before completing the
work for previous “x” kw, he may be allowed to do so, on submission of additional 3% PBG
corresponding to this “x” kw capacity.
5. Relaxation in PBG (to be accepted in parts) is not applicable to L1 bidder. L1 bidder has to give
PBG for the entire capacity allocated to him and has to execute the allocated capacity. In case of
non-performance, PBG (for I&C period) amount on pro-rata basis by the empaneled vendor
shall be 100% encashed. "
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10.8 Performance Bank Guarantee for Operation and Maintenance: The bidder shall
furnish the performance bank guarantee for O&M based on the installed capacity.
PBG amount = INR [Insert the Amount (cost discovered)] Lakhs X 3% X Installed Capacity in
MWp.
The PBG shall be submitted within 30 days from the end of the empanelment period and be valid for
05 year + 3 months. Bidders should submit Single PBG based on the installed capacity in each
category. The Performance Bank Guarantee shall be released after completion of the O&M period
with the compliance of entire obligations in the contract.
Further, any delay in submission of PBG for O&M period beyond 60 days, MPPKVVCL, Jabalpur at
its sole discretion may forfeit 100% of PBG for the I&C period. Such Vendors (who have not
submitted PBG) shall be debarred from participating in MPPKVVCL, Jabalpur is future tenders for a
period as decided by Competent Authority. Part PBG shall not be accepted.
The Performance Bank Guarantee shall be denominated in Indian Rupees and shall be in the
following forms: Bank guarantee from the List of banks as given in Annexure-B.
Notwithstanding the above-mentioned clauses on submission of PBG, the implementing agency shall
be at liberty to make suitable provisions in the tender to deduct PBG from payment of CFA to
empanelled vendor for each system and return the deducted amount upon submission of PBG.
Note: In case MPPKVVCL, Jabalpur observes that the Bidder has quoted abnormally low rates (i.e.
lesser than 10 % of Benchmark cost), then the Bidder needs to submit an additional Performance
Security for 10 % of the differential cost of bid amount to protect the Employer's interests against
likely financial losses in the event of default under the contract. Bids lower than 10% of benchmark
cost shall be considered as abnormally low Bid.
10.9 OPENING OF BIDS

Bids shall be opened as per key dates online only at the office of CGM (purchase),
MPPKVVCL, Jabalpur, in the presence of one representative from each of the Bidders who
wish to be present.
10.10 RIGHT TO WITHDRAW THE RFP AND TO REJECT ANY BID
10.10.1 This RFP may be withdrawn or cancelled by the MPPKVVCL, Jabalpur at any time without
assigning any reasons thereof. MPPKVVCL, Jabalpur further reserves the right, at its
complete discretion, to reject any or all the Bids without assigning any reasons whatsoever
and without incurring any liability on any account. However, if the RFP is withdrawn, the
tender fees shall be returned to the participating vendors.
10.10.2 MPPKVVCL, Jabalpur reserve the right to interpret the Bid submitted by the Bidder in
accordance with the provisions of the RFP and make its own judgment regarding the
interpretation of the same. In this regard the MPPKVVCL, Jabalpur shall have no liability
towards any Bidder and no Bidder shall have any recourse to the MPPKVVCL, Jabalpur
with respect to the selection process. MPPKVVCL, Jabalpur shall evaluate the Bids using
the evaluation process specified in Section -I, at its sole discretion. MPPKVVCL, Jabalpur
decision in this regard shall be final and binding on the Bidders.
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10.10.3 MPPKVVCL, Jabalpur reserves its right to vary, modify, revise, amend or change any of the
terms and conditions of the Bid before submission. The decision regarding acceptance of bid
by MPPKVVCL, Jabalpur will be full and final.
10.11 ZERO DEVIATION

10.11.1 This is a ZERO Deviation Bidding Process. Bidder is to ensure compliance of all provisions
of the Bid Document and submit their Bid accordingly. Tenders with any deviation to the
bid conditions shall be liable for rejection.
10.12 EXAMINATION OF BID DOCUMENT

10.12.1 The Bidder is required to carefully examine the Technical Specification, Terms and
Conditions of Contract, and other details relating to supplies as given in the Bid Document.
10.12.2 The Bidder shall be deemed to have examined the bid document including the agreement/
contract, to have obtained information on all matters whatsoever that might affect to execute
the project activity and to have satisfied himself as to the adequacy of their bids. The bidder
shall be deemed to have known the scope, nature and magnitude of the supplies and the
requirements of material and labour involved etc. and as to all supplies, he must complete in
accordance with the Bid document.
10.12.3 Bidder is advised to submit the bid based on conditions stipulated in the Bid Document.
Bidder’s standard terms and conditions if any will not be considered. The cancellation /
alteration / amendment / modification in Bid documents shall not be accepted by
MPPKVVCL, Jabalpur.
10.12.4 Bid not submitted as per the instructions to bidders is liable to be rejected. Bid shall confirm
in all respects with requirements and conditions referred in this bid document.
B: CONDITIONS OF CONTRACT
1. SCOPE OF WORK
1.1 The Bidders shall be obliged to complete the Work as per the articulated detailed Scope of
work under Clause No. 1 and in accordance with the package of Grid Connected Rooftop
Solar PV project defined above.
2. PROJECT COST
2.1 The Project cost shall include all the costs related to above Scope of Work. Bidder shall quote
for the entire facilities on a “single responsibility” basis such that the total Bid Price covers all
the obligations mentioned in the Bidding Documents in respect of Design, Supply, Erection,
Testing and Commissioning including Warranty, Operation & Maintenance (for a period of 5
years), goods and services including spares required if any during O&M period. The Bidder
must take all permits, approvals and licenses, insurance etc., provide training and such other
items and services required to complete the scope of work as mentioned above.
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2.2 The Project cost is on lump sum turnkey basis and the bidder is responsible for the entire
Scope of work as per RFP.
2.3 The Project cost shall remain firm and fixed and shall be binding on the Successful Bidder till
completion of work for payment of CFA amount irrespective of his actual cost of execution of
the project. No escalation will be granted on any reason whatsoever. The bidder shall not be
entitled to claim any additional charges, even though it may be necessary to extend the
completion period for any reasons whatsoever.
2.4 The Project cost shall be inclusive of cost of all components and duties/taxes/insurance
during transit/purchase of materials. The prices quoted by the firm shall be complete in all
respect and no price variation /adjustment shall be payable by MPPKVVCL, Jabalpur.
However, the prices shall be exclusive of GST.
2.5 Operation & Maintenance of Solar PV Power Plant would include wear, tear, overhauling,
machine breakdown, and replacement of defective modules, invertors / Power Conditioning
Unit (PCU) spares, consumables & other parts for a period of 05 years projects.
2.6 The Project cost shall be specified in consent letter based on Empanelled Vendor’s quote for
each project. The project cost shall be in accordance with all terms, conditions, specifications,
and other conditions of the Contract as accepted by the MPPKVVCL, Jabalpur and
incorporated into the consent letter.
2.7 The Bidder shall complete the Price Bid as per applicable Formats online only (Section-IV)
furnished in the RFP Documents.
2.8 INSURANCE
2.8.1 The Empanelled Vendor in its own interest shall be responsible to take an insurance policy, if
required, for all the materials to cover all risks and liabilities for supply and storage of
materials at site, installation, testing and commissioning. However, this shall not include any
insurance of commissioned plant after handing over to the beneficiary.
2.8.2 MPPKVVCL, Jabalpur or beneficiary shall not be in any case liable for any third-party
damages covering loss of human life, engineers, and workmen and covering the risks of
damage to the third party/material/equipment/properties during execution of the
contract/work. The Empanelled Vendor will be solely responsible for against any damage,
loss, injury or death of its employees and representatives arising out of the execution of the
work or in carrying out the Contract. Liquidation, Death, Bankruptcy etc., shall be the
responsibility of bidder. The empanelled vendors for its own interest are advised to take any
insurance for any unforeseen circumstances.
2.9 WARRANTEES AND GUARANTEES

The Empanelled Vendor shall provide warrantee covering the rectification of all defects in the
design of equipment, materials and workmanship including spare parts for a period of 5 years
from the date of commissioning for projects.
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2.10 Penalty Provisions

2.10.1 Penalty will be imposed on bidder by MPPKVVCL, Jabalpur if following conditions are
encountered:
i. If L1 bidder fails to execute 10% of the total allocated capacity under this tender, as a penalty
his/her bank guarantee will be encashed, and he/she shall be blacklisted for 5 years from all
government tenders.
ii. If bidders demand for additional amount/remuneration against the installation of work on and
above the discovered L1 rate for the identified package. This shall however not be applicable
for cases of customized installations such as raised structure etc, as indicated in earlier para.
iii. If bidders are defaulting in submission of Bank Guarantee/Required Relevant Documents
during the bidding/empanelment process.
iv. If bidders denied implementing projects in allocated districts/regions/clusters etc.
v. Non- performance of the RTS plant based on PR as mentioned in the clause No. 2.14.
vi. If bidders are failed to comply with DCR, ALMM and other mandatory requirements of
Phase-II Guidelines and issued Amendments.
vii. Penalties may lead to withholding CFA amount or encashment of Partial/full Performance
Bank Guarantee and subsequently debarring or blacklisting from the future MPPKVVCL,
Jabalpur Tender.
viii. To ensure the performance of the empanelled vendors, and declaration to take the liabilities of
paying /submitting 10% CPG apart from other penal provisions of the tender in the event of
non-performance of failure to fulfilment of contract obligations or terms and conditions of
RFP required to be submitted on appropriate value of non-judicial stamp paper.
2.11 TYPE AND QUALITY OF MATERIALS AND WORKMANSHIP

2.11.1 The design, engineering, manufacture, supply, installation, testing and performance of the
equipment shall be in accordance with latest appropriate IEC/ Indian Standards as detailed in
the Section- III (Technical specifications) of the bid document.
2.11.2 The specifications of the components should meet the technical specifications mentioned in
Section III.
2.11.3 Any supplies which have not been specifically mentioned in this Contract, but which are
necessary for the design, engineering, manufacture, supply & performance, or completeness
of the project shall be provided by the Bidder without any extra cost and within the time
schedule for efficient and smooth operation and maintenance of the SPV plant.
2.12 OPERATION & MAINTENANCE (O&M) GUIDELINES TO BE MANDATORILY

FOLLOWED BY BIDDERS.
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2.12.1 The bidder shall be responsible for all the required activities for successful operation and
maintenance of the Rooftop Solar PV system for a period of 5 years from the date of
commissioning of the plant.
2.12.2 Below mentioned guidelines, shall be followed for O&M practices, which is not limited to
Annexure-C.
i. O&M of Solar Power Plant shall be compliant with grid requirements to achieve committed
energy generation.
ii. Deputation of qualified and experienced personnel till the O&M period at project site as &
when required.
iii. Quarterly checks of the Modules, PCUs and BoS shall be carried out as a part of routine
preventive and breakdown maintenance.
iv. Immediate replacement of defective Modules, Invertors/PCUs and other equipment as and
when required.
v. Supply of all spares, consumables and fixtures as required. Such stock shall be maintained
for all associated equipment and materials as per manufacturer/ supplier’s recommendations.
vi. All the equipment testing instrument required for Testing, Commissioning and O&M for the
healthy operation of the Plant shall be maintained by the Bidder. The testing equipment must
be calibrated once every 2 years from NABL accredited labs and the certificate of calibration
must be kept for reference as required.
vii. If negligence/ mal operation on part of the Bidder's operator results in failure of equipment,
such equipment should be repaired/ replaced by the Bidder free of cost.
2.12.3 If any jobs covered in O&M Scope as per RFP are not carried out by the contractor/ Bidders
during the O&M period, the designated Official shall take appropriate action as deemed fit.
MPPKVVCL, Jabalpur reserves the right to make surprise checks/ inspection visits at its
own or through authorized representative to verify the O&M activities being carried out by
the Bidder. Failure to adhere to above guidelines will result in penal action
including debarring from participation in next tender.
2.12.4 The Bidders should have their service network in or around jurisdiction / operational area
of MPPKVVCL, Jabalpur, within a radius of 50 Kms or any other parameter to be specified
by MPPKVVCL, Jabalpur and shall provide address of service centre in O&M manual. A
copy of the same shall also be provided to the MPPKVVCL, Jabalpur.
2.12.5 The bidder shall use the original parts in case of any fault in the PCU/Inverter during the
AMC period of 5 years. In case the original part/parts are not available with the
manufacturer of the PCU/Inverter (Based on certificate from the manufacturer), the bidder
shall use the new parts of other standard brands available in the market or will use the
repaired parts.
2.12.6 If Bidders are failed to comply with the O&M guidelines, it may lead to the encashment
of Performance Bank Guarantee and subsequently debarring or blacklisting from the
future MPPKVVCL, Jabalpur Tender.
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2.13 METERING AND GRID CONNECTIVITY

Metering and grid connectivity of the Solar Rooftop Plants under this scheme would be the
responsibility of MPPKVVCL, Jabalpur in accordance with the terms and conditions laid
down in bid document and prevailing guidelines/regulation of Madhya Pradesh Electricity
Regulatory Commission (MPERC)/ Central Electricity Authority (CEA) and issued
amendments.
2.14 PLANT PERFORMANCE EVALUATION

The Empanelled Vendor shall be required to meet minimum guaranteed generation with
Performance Ratio (PR) at the time of commissioning as per the radiation levels of the
location during the O&M period. PR should be shown minimum of 75% at the time of
inspection for initial commissioning acceptance to qualify for release of CFA. The PR will be
measured at Inverter output level during peak radiation conditions.
2.15 PROGRESS REPORT

The bidder shall submit the progress report to MPPKVVCL, Jabalpur during the period of
installation in any mode decided by MPPKVVCL, Jabalpur. MPPKVVCL, Jabalpur will have
the right to depute its representatives to ascertain the progress of contract at the premises of
works of the empanelled vendors.
2.15.1 Submission of Project Completion Report (PCR)

The Empanelled Vendor shall submit the Project Completion Report in (soft copy and signed
copy) after commissioning of the project as per the Scope of RFP to MPPKVVCL, Jabalpur as
per the Format given in Annexure J. Non submission of the report shall be considered as
“Breach of Contract” and shall attract punitive actions as per the relevant provisions of the
Contract including non-release of CFA. However, the decision of Engineer–in -charge shall be
final in this regard.
2.15.2 Submission of O&M Report (OMR)

The bidder shall submit the quarterly O&M Report mandatorily to MPPKVVCL, Jabalpur as per the
Format enclosed at Annexure J. Non submission of the report shall be considered as “Breach of
Contract” and shall attract punitive actions as per the relevant provisions of the Contract including
non-release of CFA. However, the decision of Engineer–in -charge shall be final in this regard.
2.16 INVOICE TO CONSUMER

The selected bidders shall raise the Tax invoice to the consumers after completion of the project as
per the Annexure I. The tax invoice should contain all invocable items with the applicable tax as per
GoI GST slabs. The net invoice amount shall not exceed per kW discovered rate, exclusive of GST. If
additional charges have been levied on the consumer for any customization, it shall be clearly
specified in the invoice.
2.17 CHANGE IN LAW

In the event a Change in Law results in any adverse financial loss/ gain to the Empanelled Vendor
then, in order to ensure that the Empanelled Vendor is placed in the same financial position as it
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would have been had it not been for the occurrence of the Change in Law, the Empanelled Vendor/
DISCOMs on behalf of residential consumer shall be entitled to compensation by the other party, as
the case may be, subject to the condition that the quantum and mechanism of compensation payment
shall be determined and shall be effective from such date as decided by the MPPKVVCL, Jabalpur.
In these Guidelines, the term Change in Law shall refer to the occurrence of any of the following
events after the last date of the bid submission, including (i) the enactment of any new law; or (ii) an
amendment, modification or repeal of an existing law; or (iii) the requirement to obtain a new
consent, permit or license; or (iv) any modification to the prevailing conditions prescribed for
obtaining an consent, permit or license, not owing to any default of the empanelled vendor; or (v)
any change in the rates of any Taxes which have a direct effect on the Project. However, Change in
Law shall not include any change in taxes on corporate income or any change in any withholding tax
on income or dividends.
The bidders are required to carefully studythe conditions of the tender document, the enclosed
specifications, and the relevant provision of the relevant BIS/IS/MNRE specifications wherever
necessary before submitting the proposal. Technical particulars of the material offered must comply
with the enclosed specifications and the relevant provisions of the BIS/IS/MNRE as far as possible.
Any changes in the constitution of the firm/company shall be notified forth with by the Empanelled
Vendor in writing to the Company and such change shall not relieve the tenderer from any liability
under the contract.
Bidder will have to submit GST registration certificate number and GST clearance certificate from the
competent authority concerned along with the proposal without which proposals may not be
considered provided that the purchasing authority has reason to believe (to be recorded in writing) that
the bidder has not been able to submit clearance certificate of GST on bona-fide grounds, the
authority may consider the tender asking the bidder to furnish the certificate later on but in any case
before the execution of the agreement by the successful bidder.
The bidder shall sign on each page at the end in token of acceptance of all the terms and it would be
attached /uploaded with the proposal along with the declaration. He should also sign at the bottom of
each of the pages of his tender.
The authorisation for installing SPV system can be repudiated at any time by the respective DISCOM
if the systems are not supplied and installed to its satisfaction. The reasons for repudiation shall be
recorded by the respective DISCOM. In case of non-performance in any form and shape of the terms
& conditions of the agreement Appropriate Authority, of the respective DISCOM has power to cancel
the authorisation pertaining to the supply and installation of systems.
If a bidder imposes conditions, which are in addition to/or in contravention with the conditions
mentioned herein, his tender is liable to be summarily rejected. In any case none of such conditions
will be deemed to have been accepted unless specifically mentioned in the letter of authorisation
issued by DISCOM.
If any question is raised or issue arises between the consumer and Empanelled Vendor and matter is
taken to a consumer court, the DISCOMs and the holding company shall not be responsible in any
manner and shall not be made a party in it.
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2.18 PROJECT INSPECTION

All project progress will be monitored by MPPKVVCL, Jabalpur and the projects can be inspected for
quality at any time during commissioning or after the completion of the project by officer(s) from
MNRE and/or MPPKVVCL, Jabalpur and/or any agency/ experts designated / authorized by MNRE
and/or MPPKVVCL, Jabalpur from time to time. MPPKVVCL, Jabalpur shall depute a technical
person from its office or from list of empanelled experts/ agencies updated from time to time for
inspection, third party verification, monitoring of system installed to oversee the implementation as
per required standards. The cost of inspection at the time of commissioning shall be borne by the
MPPKVVCL, Jabalpur. However, if the project is not found to be installed in an appropriate manner,
all arrangement for the next visit of the authorized representative of MPPKVVCL, Jabalpur shall be
made by the vendor. There shall be no separate charges/fees for the inspections. The inspection shall
be broadly governed by the following mechanism:
2.18.1 After complete installation of the system, the Bidders shall immediately intimate to
MPPKVVCL, Jabalpur in writing for such inspections. MPPKVVCL, Jabalpur will
complete the inspection of the PV system within 15 of days of the receipt of the intimation.
Visual inspection shall be carried for 100% of SPV systems. All cost pertaining to this
inspection shall be borne by the MPPKVVCL, Jabalpur.
2.18.2 The material/installation found sub-standard or faulty is to be replaced by the bidder with
new material as per the specifications. The systems shall be offered for inspection again
after necessary rectification. Expenses for such re-inspection shall be borne by the Bidders.
DISCOM at its discretion may also pick up samples from a lot of systems being supplied by
the vendor at random from the warehouse for quality check only. The samples picked up
will be tested for acceptance test as decided by DISCOM at MNRE/ Government approved
laboratory in presence of representatives of supplier and DISCOM as per relevant
IEC/IS/BIS/ DISCOM specifications.
2.18.3 The test results will be binding on the suppliers and DISCOM, in general will not allow re-
sampling. If the material fails in any of the acceptance tests carried out, those components
that fail the test shall be rejected, and the Bidder shall have to supply and install the new
component as per the specifications. The loss of generation during such time when the
system is taken away for testing shall be at the cost of the Bidder, who shall compensate the
Beneficiary for such loss of generation as per the pro-rata PR as per RFP.
2.18.4 The Bidders will offer Solar PV Systems for inspection at their site/warehouse by MNRE or
MPPKVVCL, Jabalpur or its authorized quality inspection agency. MNRE/ MPPKVVCL,
Jabalpur may carry out random testing/inspection of SPV systems at the site. However, all
costs towards such inspection shall be borne by MNRE/ MPPKVVCL, Jabalpur.
2.18.5 MPPKVVCL, Jabalpur reserves the right to inspect any number of SPV systems, at the
addresses of the beneficiaries given by the Bidders. Pre-dispatch inspection of the
components is not mandatory as 100% visual inspection is being carried out by the
MPPKVVCL, Jabalpur and declaration for DCR modules is being furnished by the bidder.
However, pre-dispatch inspection may be carried out by the MPPKVVCL, Jabalpur at the
works of OEM (Original Equipment Manufacturer), where SPV (Solar Photovoltaic) panels
are being manufactured. Any cost towards pre-dispatch inspection shall be solely borne by
the MPPKVVCL, Jabalpur. It shall be the utmost duty of the MPPKVVCL, Jabalpur that
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pre-dispatch inspection, if being done, shall not cause delay in implementation of the
project and be a basis of extension request/complaints from the vendors of manufacturers.
2.18.6 Cost of inspection: All the expenses related to inspection team like lodging, boarding,
travelling, air tickets to be borne by MPPKVVCL, Jabalpur.
2.19 SETTLEMENT OF DISPUTE
2.19.1 All disputes and differences arising out of or under the contract including, however, without
prejudice to the generality of the aforesaid, any question regarding the existence, validity,
or termination, in respect thereof, the parties at the first instance shall endeavour to resolve
such dispute or differences amicably by mutual consultation.
2.19.2 If the parties fail to resolve, the disputes or differences amicably by mutual consent, within
45 days of its arising, the disputes or differences shall be referred to arbitration either party
may refer the disputes or differences to arbitration as provided hereinafter, by giving notice
in writing to the other party of its intention to refer the disputes or differences to arbitration
and such arbitration proceedings shall commence with the receipt of the aforesaid notice by
the other party. Any dispute in respect of which a notice of intention to refer the same to
arbitration has been given in terms of sub–Clause No. 2.22, shall be finally settled by
arbitration.
2.19.3 IN CASE THE CONTRACTOR IS A PUBLIC SECTOR ENTERPRISE OR A
GOVERNMENT DEPARTMENT.
In case the Contractor is a Public Sector Enterprise or a Government Department, the dispute
shall be referred by party for Arbitration to the sole Arbitrator to be nominated by the
Principal Secretary (Energy), Madhya Pradesh.
2.19.4 IN ALL OTHER CASES
i. In case the contractor is not a public sector enterprise or a Govt. Deptt. And in all other cases,
any dispute referred to arbitration by a party shall be heard by an arbitration panel composed
of three arbitrators, in accordance with the provisions as set forth below.
ii. The MPPKVVCL, Jabalpur and the Contractor shall each appoint one arbitrator, and these
two arbitrators shall jointly appoint a third arbitrator, who shall chair the arbitration panel. If
the two arbitrators fail in appointing a third arbitrator within twenty (20) days after the latter
of the two arbitrators has been appointed, the third arbitrator shall, at the request of either
party, be appointed by the Appointing Authority for third arbitrator who shall be the Principal
Secretary (Energy), Madhya Pradesh.
iii. If one party fails to appoint its arbitrator within thirty-two (32) days after the other party has
named its arbitrator, the party which has named an arbitrator may request the Appointing
Authority to appoint the second arbitrator.
iv. If for any reason an arbitrator is unable to perform its function, the mandate of the Arbitrator
shall terminate in accordance with the provisions of applicable laws and a substitute shall be
appointed in the same manner as the original arbitrator.
v. The venue of arbitration shall be Jabalpur, Madhya Pradesh, or a place of mutual consent. The
provisions of Arbitration and Conciliation Act, 1996, as amended from time to time shall
govern the Arbitration proceedings conducted in respect of the disputes and the differences
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arising out of or under the contract, except to the extent, otherwise agreed herein by the
parties.
vi. The decision of most of the arbitrators (or of the third arbitrator chairing the arbitration panel,
if there is no such majority) shall be final and binding and shall be enforceable in any court of
competent jurisdiction as decree of the court. The parties thereby waive any objections to or
claims of immunity from such enforcement.
vii. The arbitrator(s) shall give Honorarium as per the extant rules of the govt.
2.19.5 Notwithstanding any reference to the arbitration herein, the parties shall continue to
perform their respective obligations under the agreement unless they otherwise agree.
2.19.6 Cost of arbitration shall be equally shared between the Parties.
2.20 FORCE MAJEURE
2.20.1 Notwithstanding the provisions of clauses contained in this RFP document; the contractor
shall not be liable to forfeit (a) PBG for delay and (b) termination of contract; if he/she is
unable to fulfil his obligation under this contract due to force majeure conditions.
2.20.2 For purpose of this clause, "Force Majeure" means an event beyond the control of the
contractor and not involving the contractor's fault or negligence and not foreseeable, either
in its sovereign or contractual capacity. Such events may include but are not restricted to
Acts of God, wars or revolutions, fires, floods, epidemics, quarantine restrictions, Grid
Problems/ shutdowns, and fright embargoes etc. Whether a “Force majeure” situation exists
or not, shall be decided by MPPKVVCL, Jabalpur and MNRE and this decision shall be
final and binding on the contractor and all other concerned.
2.20.3 If the contractor is not able to perform his obligations under this contract on account of
force majeure, he will be relieved of his obligations during the force majeure period. If such
force majeure extends beyond Six (06) months, MPPKVVCL, Jabalpur has the right to
terminate the contract in which case, the PBG shallbe refunded to the vendor.
2.20.4 If a force majeure situation arises, the contractor shall notify MPPKVVCL, Jabalpur in
writing promptly, not later than 14 days from the date such situation arises. The contractor
shall notify MPPKVVCL, Jabalpur not later than 3 days of cessation of force majeure
conditions. After examining the cases, MPPKVVCL, Jabalpur shall decide and grant
suitable additional time for the completion of the work, if required.
2.21 LANGUAGE
All documents, drawings, instructions, design data, calculations, operation, maintenance and
safety manuals, reports, labels, and any other date shall be in English Language only. The
contract agreement and all correspondence between the MPPKVVCL, Jabalpur and the bidder
shall be in English language. O&M manual and warranty card should be in English & local
languages.
2.22 OTHER CONDITIONS
2.22.1 The Empanelled Vendor shall not transfer, assign, or sublet the work under this contract or
any substantial part thereof to any other party without the prior consent of MPPKVVCL,
Jabalpur in writing.
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2.22.2 The Empanelled Vendor shall not display the photographs of the work and not take
advantage through publicity of the work without written permission of consumer.
2.22.3 The Empanelled Vendor shall not make any other use of any of the documents or
information of this contract, except for the purposes of performing the contract.
2.22.4 MPPKVVCL, Jabalpur will not be bound by any Power of Attorney granted/ issued by the
Empanelled Vendor or its subcontractors or by any change in the composition of the firm
made during or after the execution of the contract. However, recognition to such Power of
Attorney and change (if any) may be given by MPPKVVCL, Jabalpur after obtaining
proper legal advice, the cost of which will be chargeable to the Empanelled Vendor
concerned.
2.23 SUCCESSORS AND ASSIGNEES:
In case the MPPKVVCL, Jabalpur or Empanelled Vendor may undergo any merger or amalgamation,
or a scheme of arrangement or similar re-organization & this contract is assigned to any entity(ies)
partly or wholly, the contract shall be binding mutatis mutandis upon the successor entities & shall
continue to remain valid with respect to obligation of the successor entities.
2.24 SEVERABILITY:
It is stated that each paragraph, clause, sub-clause, schedule, or annexure of this contract shall be
deemed severable & in the event of the unenforceability of any paragraph, clause sub-clause,
schedule or the remaining part of the paragraph, clause, sub-clause, schedule annexure & rest of the
contract shall continue to be in full force & effect.
2.25 COUNTERPARTS:
This contract may be executed in one or more counterparts, each of which shall be deemed an
original & all of which collectively shall be deemed one of the same instruments.
2.26 RIGHTS & REMEDIES UNDER THE CONTRACT ONLY FOR THE PARTIES
This contract is not intended & shall not be construed to confer on any person other than the
MPPKVVCL, Jabalpur & Empanelled Vendor hereto, any rights and / or remedies herein.
2.27 CORRESPONDENCE
Bidder requiring any Techno-Commercial clarification of the bid documents may contact in writing
or by Fax /E Mail.
Name & Designation Contact Number Email id
CGM (S&P), 0761- 2997711, 2667808, [email protected]

Extn. 270-2473, 270-2425 & 270-2541,
Verbal clarifications and information given by the MPPKVVCL, Jabalpur or its employees or its
Representatives shall not be in any way entertained.
MPPKVVCL, Jabalpur’s role is limited to selection of vendors and disbursement of CFA after
successful installation of the solar PV plant. The vendor will be solely responsible for plant
performance and maintenance and any liability arising on this account shall lie solely with the
vendors, provided the beneficiary has given proper access and facilitation to the vendor for regular
O&M and there has not been alteration in solar irradiance due to alteration in building or its
surrounding over which the vendor has no control.
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2.28 CONFLICT OF INTEREST
i. Bidder shall not have a conflict of interest with one or more parties. Participation by bidder(s)
with a conflict-of-interest situation will result in the disqualification of all bids in which it is
involved. Purchaser considers a conflict of interest to be a situation in which a party has interest
that would improperly influence that party’s performance of official duties or responsibilities,
contractual obligations or compliance with applicable laws and regulations, and that such conflict
of interest may contribute to or constitute a prohibited corrupt practice. A bidder may be in a
conflict of interest with one or more parties if including but not limited to: -
ii. Have controlling shareholders as his/her family members viz spouse, son, daughter, father,
mother, or brother in common or
iii. Have a relationship with each other, directly or through common third parties that puts them in a
position to have access to information about or influence on the bid of another bidder.
iv. Has a close business or family relationship (Spouse, Son, Daughter, Father, Mother, or brother)
with a professional staff of the employer (or of the project implementing agency, or of a recipient
of a part of the loan) who: (i) are directly or indirectly involved in the preparation of the tender
documents or specifications of the contract, and/or the tender evaluation process; or (ii) would be
involved in the implementation or supervision of such contract.

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SECTION – II
Bid Evaluation Criteria and CFA Disbursement
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1. EVALUATION CRITERIA AND CFA DISBURSEMENT

1.1 BID EVALUATION AND CFA DISBURSEMENT
BID EVALUATION
The evaluation process comprises the following four steps:
Step I Responsiveness check of Techno Commercial Bid
Step II Evaluation of Bidder’s fulfilment of Techno-Financial Eligibility
Criteria as per Clause 5.5 of Section-I
Step III Evaluation of Price Bid for all Techno-Commercial Qualified Bidders
Step IV Successful Bidders(s) selection /empanelment
1.2 RESPONSIVENESS CHECK OF TECHNO COMMERCIAL BID

The Techno-Commercial Bid submitted by Bidders shall be scrutinized to establish
responsiveness to the requirements laid down in the RFP subject to Clause 5.5 of Section-I.
Any of the following may cause the Bid to be considered “Non-responsive”, at the sole
discretion of MPPKVVCL, Jabalpur:
i. Bids that are incomplete, i.e. Not accompanied by any of the applicable formats inter
alia covering letter, power of attorney supported by a board resolution, EMD, “Bid
Security Declaration Letter” on non-judicial stamp paper. etc.
ii. Bid not signed by authorized signatory and /or stamped in the manner indicated in this
RFP.
iii. Material inconsistencies in the information /documents submitted by the Bidder,
affecting the Eligibility Criteria.
iv. Information not submitted in the formats specified in this RFP.
v. Bid being conditional in nature.
vi. Bid not received by the Bid Deadline.
vii. Bid having Conflict of Interest.
viii. More than one Member of a Bidding Company using the credentials of the same
Parent Company /Affiliate.
ix. Bidder delaying in submission of additional information or clarifications sought by
MPPKVVCL, Jabalpur as applicable.
x. Bidder makes any misrepresentation.
Each Bid shall be checked for compliance with the submission requirements set forth in this
RFP before the evaluation of Bidder’s fulfilment of Eligibility Criteria is taken up. Clause 5.5
of Section-I shall be used to check whether each Bidder meets the stipulated requirement.
1.3 PRELIMINARY EXAMINATION

1.3.1 MPPKVVCL, Jabalpur will examine the Bids to determine whether they are complete,
whether any computational errors have been made, whether required sureties have been
furnished, whether the documents have been properly signed and stamped and whether the
Bids are otherwise in order.
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1.3.2 Arithmetical errors will be rectified on the following basis. If there is a discrepancy between
the unit price and the total Amount that is obtained by multiplying the unit price and
quantity, the unit price shall prevail, and the total amount shall be corrected. If there is a
discrepancy between words and figures, the amount written in words will prevail.
2 EVALUATION OF BIDDER’S FULFILMENT OF ELIGIBILITY CRITERIA

2.1 Evaluation of Bidder’s Eligibility will be carried out based on the information furnished by the
Bidder as per the prescribed Formats and related documentary evidence in support of meeting
the Eligibility Criteria as specified in Clause 5.5 of Section-I. Non-availability of information
and related documentary evidence for the satisfaction of Eligibility Criteria may cause the Bid
non- responsive.
2.2 EVALUATION OF PRICE BID

Price Bid (s) of the Qualified Bidders shall be opened online in presence of the representatives
of such Qualified Bidders, who wish to be present, on a date as may be intimated by
MPPKVVCL, Jabalpur to the Bidders through website or Email. The evaluation of Price Bid
shall be carried out based on the information furnished in Financial Bid (Price Bid). The Price
Bid submitted by the Bidders shall be scrutinized to ensure conformity with the RFP. Any Bid
not meeting any of the requirements of this RFP may cause the Bid to be considered “Non-
responsive” at the sole decision of the MPPKVVCL, Jabalpur.
2.2.1 PART-A, PART-B, PART-C & Part-D:

i. The Price bids for the CAPEX PART-A, PART-B, PART-C & Part-Detc shall be
evaluated separately and lowest quoted bidder in each category shall be declared as
L1 and CFA will be determined based on discovered rate and prevailing Benchmark
Cost for that respective category, whichever is lower.
ii. The Project Cost shall be calculated up to two decimal places. However, in case of a
tie, capacity shall be allocated to the bidder having the maximum proposed
capacity as per the covering letter.
iii. Total Project cost shall be considered during evaluation as mentioned in formats
annexed with this RFP.
2.3 SUCCESSFUL BIDDER(S) SELECTION
i. Bids qualifying in Clause 5.5 of Section-I shall only be evaluated in this stage.
ii. Project Cost quoted in all Price Bids of Qualified Bidders shall be ranked from the
lowest to the highest for PART-A, PART-B, PART-C & PART-D etc. separately.
2.3.1 Allocation of Capacity & Empanelment of Vendors for CAPEX PART-A, PART-B,
PART-C & PART-D: Based on the price bid quoted by the bidders, MPPKVVCL, Jabalpur
shall arrange the bids in the ascending order i.e., L1, L2, L3, _ _ _ (L1 being the lowest
quote).
i. Lowest bidder will be declared as the L1 against each Part/Category. The L1 bidder’s quoted
capacity shall be allocated to the L1 successful bidder subject to the condition that it should
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not be less than 10% of aggregated capacity for respective part/category. On acceptance,
capacity will be allocated to the L1 bidder. In case L-1 bidder did not accept the maximum bid
capacity
or 10% of L1 aggregated capacity for the respective part/category, then Submitted Bank
Guarantee will be encashed, and L-1 bidder shall be blacklisted from all the Government
Tenders for 5 Years.
ii. The bids will be arranged in ascending order Starting from L1, L2, L3………. The Approved
Lowest Rate against each part/category will be the project cost and bidder will be allocated
their quoted capacity as on the cover letter. The remaining bidders, i.e., L2, L3, L4……., will
be given 07 Days’ time to submit the letter of acceptance of L1 Rate. The bidders, who
provide their consent to work on L1 Rate, will be allocated their quoted capacity in the order
of merit, till the entire capacity is exhausted. If quantity/capacity is left unallocated in any
category, DISCOM reserves the right to reallocate the left-over capacity to the bidders’
subject to their consent and at the sole discretion of MPPKVVCL, Jabalpur. The bids The bids
will be arranged in ascending order Starting from L1, L2, L3………. The Approved Lowest
Rate against each part/category will be the project cost and bidder will be allocated their
quoted capacity as on the cover letter. The remaining bidders, i.e. L2, L3, L4……., will be
given 14 Days’ time to submit the letter of acceptance of L1 Rate. The bidders, who provide
their consent to work on L1 Rate, will be allocated their quoted capacity in the order of merit,
till 70% of the entire capacity is exhausted. The remaining capacity will be allocated to open
category bidders subject to a maximum of 100 KW per bidder at a time.. The allocation will
be reviewed from time to time and MPPKVVCL, Jabalpur reserves the right to withdraw the
already allocated capacity to any vendor in the event of non-performance and/or allocate
additional capacity in case of commissioning of more than 50% of the allocated capacity to
any Vendor. If any general category bidder is rejected in any part of the tender or not
allocated capacity in the General Category, then he can be considered in open category upon
request of the vendor subject to fulfillment of all eligibility criteria of the open category.
iii. The selection process shall stand completed once the Tender Capacity has been achieved
through the summation of the capacity offered by the Successful Bidders.
iv. At any step during the selection of Successful Bidder(s) in accordance with the provision laid
down in RFP, the MPPKVVCL, Jabalpur reserves the right to increase/decrease the Tender
Capacity of the capacity indicated to achieve the balance Tender Capacity and select the
Successful Bidder with the lowest Project Cost/ lowest evaluated price amongst the remaining
Bids.
v. The Letter(s) of Intent (LoI) shall be issued to all such Empanelled Vendors(s) selected as per
the provisions laid down in RFP document.
vi. Each Empanelled Vendor shall acknowledge the LoI and return duplicate copy with signature
of the authorized signatory of the Empanelled Vendor to the MPPKVVCL, Jabalpur within
Fifteen (15) days of issue of LoI.
vii. If the Empanelled Vendor, to whom the LoI has been issued does not fulfil any of the
conditions specified in Bid document, the MPPKVVCL, Jabalpur reserves the right to
annul/cancel the award of the LoI of such Empanelled Vendor.
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viii. The vendors must submit the Performance Bank Guarantee (PGB) of appropriate value as per
Clause No. 10.10 (As per Format-4) alongwith submission of signed copy of LoI for further
issuance of Letter of Allocation.
ix. The MPPKVVCL, Jabalpur at its own discretion, has the right to reject any or all the Bids
without assigning any reason whatsoever, at its sole discretion.
x. Duration of Empanelment
The Successful Bidders selected as described in Clause No.3 of Section-II above shall be
empanelled for period up to 24 Months from Date of MNRE Sanction (F.No. 318/63/2019-
GCRT dtd 19.01.2022) or date of LOA issued, whichever is earlier and MPPKVVCL,
Jabalpur shall be issued Letter of Allocation (LOA) indicating the allocated capacity &
Project Cost etc.
xi. The list of the empanelled bidder/firm will be circulated to the registered applicant and must
be uploaded on MPPKVVCL, Jabalpur’s (https://www.mpez.co.in/) in alphabetical order.
2.4 INCREASE/DECREASE OF BIDDER ALLOCATED CAPACITY
i. MPPKVVCL, Jabalpur reserves the right to increase/decrease the Bidder(s) Allocated
Capacity at the sole discretion of MPPKVVCL, Jabalpur.
ii. In case capacity is enhanced by MPPKVVCL, Jabalpur as per Clause No. 2.4 of Section-II
above, Empanelled Vendor shall submit the equivalent amount of PBG to MPPKVVCL,
Jabalpur within 15 days from the date of issue of LoA, failing which sanctioned capacity
shall stands cancelled.
2.5 TRANSFER OF CAPACITY
Capacity can be transferred from PART A, B, C & D or vice-versa, in such case lowest rate of that
part shall be the reference price for capacity execution.
Note: It is the discretion of MPPKVVCL, Jabalpur to increase/decrease/transfer the Empanelled
Vendor allocated capacity on bidder’s request.
3 NOTIFICATION TO SUCCESSFUL BIDDERS
The name and contact details of Empanelled Vendors shall be notified indicating the allocated
capacity and the offered price on MPPKVVCL, Jabalpur website (https://www.mpez.co.in/)and shall
be notified individually through letter of allocation.
4 PROJECT ALLOCATION AND SANCTION
4.1 The identification of the projects (roof tops) at the time of bidding is not mandatory. The
Bidders, however, in their own interest are advised to make a preliminary survey of availability
of roof tops for which they intend to Bid and as prescribed in the RFP, as well as issue of Grid
connectivity, as non- availability of roof tops and non-completion of other formalities after
allocation of project will result in forfeiture of EMD/PBG amount submitted by them.
4.2 The Successful Bidders selected as described in Clause No. 3 of Section-II above shall be
empanelled for timeline specified in the Work order or 24 months from Date of MNRE
Sanction, (F. No. 318/63/2019-GCRT dated 19.01.2022) whichever is earlier. MPPKVVCL,
Jabalpur shall be issued Letter of Allocation (LOA) indicating the allocated capacity & Project
Cost etc.
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4.3 For identification of projects, MPPKVVCL, Jabalpur may provide help. However, the entire
responsibility of finding the buildings lies with the Bidder.
4.4 Documentation like finalizing the Project report and entering into agreements with the
buildings/rooftops owners lies with the Empanelled Vendor within the above-mentioned time
frame even for the buildings/rooftops identified by MPPKVVCL, Jabalpur for preferential
installation.
4.5 After the Project Consent Documents have been submitted by the Empanelled Vendor/ Project
Developer and accepted by MPPKVVCL, Jabalpur will issue the Consent Letter(s) for the
Project (s) indicating the CFA amount(s) which will be disbursed in line with the provisions of
the RFP document. The Empanelled Vendor shall complete the design, engineering,
manufacture, supply, storage, civil work, erection, testing & commissioning of each project 2
months from the date of issue of the Consent Letter or up to 24 Months from Date of MNRE
Sanction (F. No. 318/63/2019-GCRT dated 19.01.2022) whichever is earlier from the date of
issuance of MNRE capacity Allocation Letter.
4.6 If the Empanelled Vendor fails to commission the sanctioned project within specified time, no
CFA will be disbursed by MPPKVVCL, Jabalpur.
5 CFA DISBURSEMENT & PAYMENT CLAUSES:
5.1 For PART-A, Part-B, Part-C & Part-D
The vendor shall be allowed to charge only balance of the project cost, excluding CFA amount,
from the consumer. The proportion of admissible CFA shall be disbursed by MPPKVVCL,
Jabalpur to the empanelled vendor directly after successful commissioning of the project as per
MNRE Operational Guidelines issued vide OM No. 318/ 331/2017- Grid Connected Rooftop
Dated 20th August 2020 and their amendments. The admissible CFA would be 40% of the
benchmark cost or tender cost, whichever is lower, for capacity up to 3 kW. For project capacity
above 3 kWp and up to 10 kWp, the admissible CFA would be 20% of project cost or the
MNRE benchmark cost, whichever is lower. For CFA calculation, the project capacity would be
decided based on PV array capacity or inverter capacity, whichever is lower. The consumers
can install the capacity higher than 10 KW, however, the quantum of CFA would be limited to
10 KW capacity only. The maximum permissible limit for group housing societies would be up
to 500 kW and the admissible CFA would be 20% of the benchmark cost or tender cost,
whichever is lower.
The net amount of project cost (i.e., project cost - CFA) shall be paid by the concerned roof top
owner to any of the empanelled vendors as per the following methodology:
 20% payment in advance after signing of agreement.
 20% payment after installation of structure
 20% payment after installation of SPV modules and inverters at site
 20% payment after completing plant installation (including net-metering) and submission
of written inspection request to MPPKVVCL, Jabalpur.
 Final 20% payment after commissioning of the plant and injection of power to the grid.
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It shall be noted that beneficiary/customer shall be solely responsible for financial transaction
with the vendor for the net of CFA (Total cost – Admissible CFA) amount. The
beneficiary/customer are advised to thoroughly check the documents/claims of the vendors and
shall make only online payments wherever required. MPPKVVCL, Jabalpur or MNRE in no
way shall be responsible for disputes arising out of payments of agreements between vendor and
the beneficiary.
5.2 The CFA as calculated under Clause No. 5 of Section-II for Parts under CAPEX Model will be
released on submission of following documents-
i. Joint Commissioning Report (JCR) as per Annexure-O.
ii. Claim Letter as per the Annexure - M.
iii. Guarantee certificate on Letter Head of the Vendor.
iv. Geo-coordinates and photos of the site
5.3 The CFA shall be released by MPPKVVCL, Jabalpur, Jabalpur only after receipt of the same
from MNRE, within a specified time (an indicative schedule for disbursement of CFA to the
vendor shall be mentioned by the MPPKVVCL, Jabalpur)
5.4 The CFA shall be released to the Vendor only after the completion and successful
commissioning of the Project(s) as per terms & conditions vide Clause No. 5 of Section-II.
5.5 The whole or part of the CFA shall be recovered from the Vendor’s PBG or future Payments (to
be released), in case of violation of any Terms & Conditions of MNRE/ MPPKVVCL, Jabalpur.
6 OTHER CONDITIONS
Bidder must obtain all the necessary approvals/Consents/Clearances required for Erection, Testing,
Commissioning and O&M of the project including Grid connectivity. MPPKVVCL, Jabalpur shall
not have any responsibility in this regard.
7. EMD AND TENDER FEE SUBMISSION:
As per Bid Information Sheet, EMD shall be submitted through online mode only for the offered
capacity along with tender fee & other details. However, following are exempted from submission of
Bid Security /EMD.
The Micro & Small Enterprises (MSEs) of Madhya Pradesh registered with District Industries Centre
(DIC)/Khadi & Village Industries Commission (KVIC) / Khadi & Village Industries Board (KVIB) /
Coir Board / NSIC / Directorate of Handicraft and Handloom / Udyog Aadhar Memorandum (UAM)
or any other body specified by Ministry of Micro, Small & Medium Enterprises on the date of
opening of tender for the tendered item(s). The SSI units of MP registered with DIC shall be
exempted from payment of EMD on production of valid competency certificate. In support of above
the bidders shall be required to upload the requisite documents on the portal of MP tender, failing
which their techno commercial bid shall not be considered for opening.
Please note that, all the out-state firms (i.e., out of MP firms) are mandatorily required to submit the
EMD. Bidders registered with Small Scale Industries/ National Small Scale Industries Corporation /
DIPP /MSME registered under Renewable sector and Govt. Deptt/ PSU shall be exempted from the
deposition of EMD in all parts, provided the quoted value of the tender is within the monetary limit
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for the said unit set by NSIC/ State Director of Industries. Bidders seeking exemption should enclose
a photocopy of valid registration certificate giving details such as validity, stores and monetary limits
failing which they run the risk of their tenders, as ineligible.
8. TAX EXEMPTIONS:
Price bids are invited exclusive of GST. However, Tax exemptions including certificates of any sort,
if available may be dealt with the concerned Department of Govt. of India/ Madhya Pradesh by the
bidder. MPPKVVCL, Jabalpur in no case will be responsible for providing any tax exemptions to the
bidder.
9. Eligibility of standalone system:
Standalone system is not allowed under this scheme. The system should be Grid-connected Rooftop
Solar System.
10. Requirement of approvals on makes of the Components:
The Modules and Cells should be manufactured in India and should be complied with the prevailing
Approved List of Models and Manufacturers of Solar Photovoltaic Modules (Requirement for
Compulsory Registration) Order 2019 - Implementation issued vide OM NO. 283/54/2018-GRID
SOLAR -Part (I) Dated 10th March 2021 and subsequent amendments Rest of the components can be
procured from any source. However, these items should meet the Technical specification and
standards mentioned in RFP. A reference bidders’ Declaration format associated with Implementation
of ALMM (Annexure T) order will also be required to be signed by the bidder as per the format
provided vide MNRE OM No. 283/54/2018-GRID SOLAR -Part (I) Dated 2nd June 2021.
11. OPERATION OF THE SYSTEM DURING WEEKENDS AND GENERAL HOLIDAYS
AND CALCULATION OF CUF
N/A
12. LIQUIDATED DAMAGES (LD) FOR DELAY IN PROJECT IMPLEMENTATION
12.1 MPPKVVCL, Jabalpur will issue the consent letter(s) for the Project (s) indicating the CFA
amount(s) which will be disbursed in line with the provisions of the RFP document. The
Bidder shall complete Design, Engineering, Manufacture, Supply, storage, civil work,
erection, testing & commissioning of each project within stipulated timeline.
12.2 If the bidder fails to commission the sanctioned project within specified time, the project will
get cancelled and CFA will not be disbursed by MPPKVVCL, Jabalpur.
13 TIME OF COMPLETION OF SANCTIONED CAPACITY
13.1 The Empanelled Vendor shall complete the roofs identification, submission of project
sanction documents as per the requirement of MPPKVVCL, Jabalpur Design, Engineering,
Manufacture, Supply, storage, civil work, erection, testing & commissioning of each project
within 02 months from the date of issue of consent letter or 24 Months from date of MNRE
sanction letter (F. No. 318/63/2019-GCRT dated 19.01.2022) i.e.,(Validity of the allocation is
by 18.01.2024), whichever is earlier.
13.2 The period of execution given in time schedule includes the time required for mobilization as
well as testing, rectifications if any, re-testing and completion in all respects to the entire
satisfaction of the Engineer-in- Charge.
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14 UPDATING THE PROJECT PROGRESS

The empanelled vendors shall apprise MPPKVVCL, Jabalpur of the progress made at regular
intervals.
15 INSPECTION AND AUDIT BY THE GOVERNMENT
The Empanelled vendor shall permit the MPPKVVCL, Jabalpur to inspect the site, accounts
and records relating to the performance and to have them audited by auditors appointed by the
MPPKVVCL, Jabalpur if so, required by the MPPKVVCL, Jabalpur any time.
16 COMMISSIONING /COMPLETION CERTIFICATE:
Application for completion/commissioning certificate:
When the Empanelled Vendor fulfils his obligation under the Contract, he shall be eligible to
apply for Completion/Commissioning Certificate. The Engineer-in-Charge shall normally issue
the Completion Certificate to the Empanelled Vendor within one month after receiving any
application therefore from the Empanelled Vendor after verifying from the completion
documents and satisfying himself that the work has been completed in accordance with and as
set out in Contract documents. The Empanelled Vendor, after obtaining the Completion
Certificate, is eligible to avail the CFA as per the Clause No. 5 of Section-II.
17 DOCUMENT SUBMISSION FOR ISSUE OF COMMISSIONING/ COMPLETION
CERTIFICATE:
For Clause No. 16 of Section-II the following documents will be deemed to form the completion
documents:
i. Checklist for inspection of Roof top power plants as per MPPKVVCL, Jabalpur format.
ii. Project completion/satisfaction certificate from roof top owner’s/project developers.
18 DEDUCTIONS FROM THE CONTRACT PRICE:
18.1 All costs, damages, or expenses which MPPKVVCL, Jabalpur may have paid or incurred,
which under the provisions of the Contract, the Empanelled Vendor is liable/will be liable,
will be claimed by the MPPKVVCL, Jabalpur. All such claims shall be billed by the
MPPKVVCL, Jabalpur to the Contractor within 15 (fifteen) days of the receipt of the payment
request and if not paid by the Empanelled Vendor within the said period, the MPPKVVCL,
Jabalpur may, then, deduct the amount from any moneys due i.e., PBG or becoming due to
the contractor or Empanelled Vendor under the contract or may be recovered by actions of
law or otherwise, if the Empanelled Vendor fails to satisfy the MPPKVVCL, Jabalpur of such
claims.
19 CORRUPT OR FRAUDULENT PRACTICES
The MPPKVVCL, Jabalpur requires that Empanelled Vendors/ Contractors should follow the
highest standard of ethics during the execution of contract. In pursuance of this policy, the
MPPKVVCL, Jabalpur defines, for the purposes of this provision, the terms set forth as follows:
19.1 “corrupt practice” means the offering, giving, receiving, or soliciting of anything of value to
influence the action of a public official in the bid process or in contract execution; and
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19.2 “fraudulent practice” means a misrepresentation of facts to influence a bid process or the
execution of a contract to the detriment of the MPPKVVCL, Jabalpur / Govt scheme and
includes collusive practice among Bidders (prior to or after Bid submission) designed to
establish Bid prices at artificial non- competitive levels and to deprive them of the benefits of
free and open competition.
19.3 A firm will be declared ineligible/debarred, either indefinitely or for a specific period, a
GOVT contract if at any time it is found that the firm has engaged in corrupt or fraudulent
practices in competing for, or in executing, a Government/ MPPKVVCL, Jabalpur schemes.
20 DEBARRED FROM PARTICIPATING IN MPPKVVCL ’S TENDER
20.1 MPPKVVCL, Jabalpur reserves the right to carry out the performance review of each Bidder
from the time of submission of Bid onwards. In case it is observed that a bidder has not
fulfilled its obligations in meeting the various timelines envisaged, in addition to the other
provisions of the RFP, such Bidders may be debarred from participating in MPPKVVCL’s any
future tender for a period as decided by MPPKVVCL, Jabalpur.
21 SNAP BIDDING
i. In case the Purchaser opts for snap bidding, then all the initial Price Bids shall be
discarded by the purchaser and shall invite all the bidders, who were technically
qualified, to submit the new Price Bids as per terms and conditions of the bidding
document. The timeline for submission and price bid opening of such price bids shall
be intimated separately to all such Bidders by the Purchaser. Bidders submitting new
Price Bids electronically shall follow the electronic bid submission procedures
specified in the bid document for resubmission of Price Bids. The quoted price in the
Price bid shall not be allowed to be increased above the L-1 rates. If any bidder bids
above the lowest evaluated price during the initial bidding, his bid shall be treated as
non-responsive and bidder shall not be considered for award.
ii. In case any of the invited technically qualified bidder does not submit new Price Bid
during the snap bidding then he shall not be considered for any further evaluation by
the Purchaser.
iii. Re-submitted new Price bids shall be again evaluated by the Purchaser as per terms
and conditions of the bidding document. The Purchaser shall evaluate the price bids
and derive the lowest evaluated bid (L1). However, in case, even after submission of
new price bids by the bidders, the Purchaser has right to reject the lowest Evaluated
Bid Price. If the bid is rejected by the purchaser then the entire bidding process shall be
annulled.

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SECTION – III
TECHNICAL SPECIFICATIONS
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TECHNICAL SPECIFICATIONS
The proposed projects shall be commissioned as per the technical specifications given below. Any
shortcomings will lead to cancelation of CFA in full or part as decided by MPPKVVCL, Jabalpur.
Domestic Modules are to be used failing which it will be assumed that system is not matching the
requirement of the scheme and bidder’s PBG shall be forfeited. Competent Authority’s decision will
be final and binding on the bidder.
1. DEFINITION
A Roof Top Solar (RTS) Photo Voltaic (PV) system shall consist of following
equipment/components:
1. Solar Photo Voltaic (SPV) modules consisting of required number of Crystalline PV
modules
2. Inverter/PCU
3. Module Mounting structures
4. Energy Meter
5. Array Junction Boxes
6. DC Distribution Box
7. AC Distribution Box
8. Protections – Earthing, Lightning, Surge
9. Cables
10. Drawing & Manuals
11. Miscellaneous
1. Solar PV modules
1.1. The PV modules and Solar Cell used should be made in India.
1.2. The PV modules used must qualify to the latest edition of IEC standards or equivalent BIS
standards, i.e., IEC 61215/IS14286, IEC 61853-Part I/IS 16170-Part I, IEC 61730 Part-1 &
Part 2 and IEC 62804 (PID). For the PV modules to be used in a highly corrosive
atmosphere throughout their lifetime, they must qualify to IEC 61701/IS 61701.
1.3. The rated power of solar PV module shall have maximum tolerance up to +3%.
1.4. The peak-power point current of any supplied module string (series connected modules)
shall not vary by +1% from the respective arithmetic means for all modules and/or for all
module strings (connected to the same MPPT), as the case may be.
1.5. The peak-power point voltage of any supplied module string (series connected modules)
shall not vary by + 2% from the respective arithmetic means for all modules and/or for all
module strings (connected to the same MPPT), as the case may be.
1.6. The temperature co-efficient power of the PV module shall be equal to or better than -
0.45%/°C.
1.7. Solar PV modules of minimum capacity 250 Wp to be used.
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1.8. The PV Module efficiency should be minimum 16%.

1.9. Solar PV modules of minimum fill factor 75%, to be used.
1.10. All electrical parameters at STC shall have to be provided
1.11. The PV modules shall be equipped with IP 65 or better protection level junction box with
required numbers of bypass diodes of appropriate rating and appropriately sized output
power cable of symmetric length with MC4 or equivalent solar connectors. The IP level for
protection may be chosen based on following conditions:
i. An IP 65 rated enclosure is suitable for most outdoor enclosures that won’t encounter
extreme weather such as flooding.
ii. An IP 67 rated enclosure is suitable at locations which may encounter temporary
submersion at depths of up to one meter.
iii. An IP 68 enclosure is recommended if there may exist situations of submergence for
extended periods of time and at substantial depths.
1.12. All PV modules should carry a performance warranty of >90% during the first 10 years,
and >80% during the next 15 years. Further, module shall have performance warranty of
>97% during the first year of installation—degradation of the module below 1 % per
annum.
1.13. The manufacturer should warrant the Solar Module(s) to be free from the defects and/or
failures specified below for a period not less than five (05) years from the date of
commissioning:
1.14. Defects and/or failures due to manufacturing.
1.15. Defects and/or failures due to quality of materials.
1.16. Nonconformity to specifications due to faulty manufacturing and/or inspection processes.
If the solar Module(s) fails to conform to this warranty, the manufacturer will repair or
replace the solar module(s), at the Owners sole option.
1.17. PV modules must be tested and approved by one of the NABL accredited and BIS
approved test centres.
1.18. Modules deployed must use a RF identification tag laminated inside the glass. The
following information must be mentioned in the RFID used on each module:
i. Name of the manufacturer of the PV module
ii. Name of the manufacturer of Solar Cells.
iii. Month & year of the manufacture (separate for solar cells and modules)
iv. Country of origin (separately for solar cells and module)
v. I-V curve for the module Wattage, Im, Vm and FF for the module
vi. Unique Serial No and Model No of the module
vii. Date and year of obtaining IEC PV module qualification certificate.
viii. Name of the test lab issuing IEC certificate.
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ix. Other relevant information on traceability of solar cells and module as per ISO 9001
and ISO 14001.
x. Nominal wattage +3%.
xi. Brand Name, if applicable.
1.19. Other details as per IS/IEC 61730-1 clause 11 should be provided at appropriate place. In
addition to the above, the following information should also be provided:
i. The actual Power Output Pmax shall be mentioned on the label pasted on the back side
of PV Module.
ii. The Maximum system voltage for which the module is suitable to be provided on the
back sheet of the module.
iii. Polarity of terminals or leads (colour coding is permissible) on junction Box housing
near cable entry or cable and connector.
1.20. Unique Serial No, Model No, Name of Manufacturer, Manufacturing year, make in India
logo and module wattage details should be displayed inside the laminated glass.
2. Inverter/PCU
2.1. Inverters/PCU should comply with applicable IEC/equivalent BIS standard for efficiency
measurements and environmental tests as per standard codes IEC 61683/IS 61683, IS 16221
(Part 2), IS 16169 and IEC 60068-2(1,2,14,30) /Equivalent BIS Std.
2.2. Maximum Power Point Tracker (MPPT) shall be integrated in the inverter/PCU to maximize
energy drawn from the array. Charge controller (if any) / MPPT units environmental testing
should qualify IEC 60068-2(1, 2, 14, 30)/Equivalent BIS standard. The junction
boxes/enclosures should be IP 65 or better (for outdoor)/ IP 54or better (indoor) and as per IEC
529 Specifications.
2.3. All inverters/PCUs shall be IEC 61000 compliant for electromagnetic compatibility, harmonics,
Surge, etc.
2.4. The PCU/ inverter shall have overloading capacity of minimum 10%.
2.5. Typical technical features of the inverter shall be as follows-
i. Switching devices: IGBT/MOSFET
ii. Control: Microprocessor/DSP
iii. Nominal AC output voltage and frequency: as per CEA/MPERC regulations
iv. Output frequency: 50 Hz
v. Grid Frequency Synchronization range: as per CEA/MPERC Regulations
vi. Ambient temperature considered: -20°C to 60°C
vii. Humidity: 95 % Non-condensing
viii. Protection of Enclosure: IP-54 (Minimum) for indoor and IP-65(Minimum) for outdoor.
ix. Grid Frequency Tolerance range: as per CEA/MPERC regulations
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x. Grid Voltage tolerance: as per CEA/MPERC Regulations

xi. No-load losses: Less than 1% of rated power
xii. Inverter efficiency (Min.): >93% (In case of 10 kW or above with in-built galvanic isolation)
>97% (In case of 10 kW or above without inbuilt galvanic isolation)
xiii. Inverter efficiency (minimum): > 90% (In case of less than 10 kW)
xiv. THD: < 3%
xv. PF: > 0.9 (lag or lead)
xvi. Should not inject DC power more than 0.5% of full rated output at the interconnection point
and comply to IEEE 519.
2.6. The output power factor of inverter should be suitable for all voltage ranges or sink of reactive
power, inverter should have internal protection arrangement against any sustain fault in feeder
line and against the lightning on feeder.
2.7. All the Inverters should contain the following clear and indelible Marking Label & Warning
Label as per IS16221 Part II, clause 5. The equipment shall, as a minimum, be permanently
marked with:
i. The name or trademark of the manufacturer or supplier.
ii. A model number, name, or other means to identify the equipment,
iii. A serial number, code or other marking allowing identification of manufacturing location and
the manufacturing batch or date within a twelve-month time period.
iv. Input voltage, type of voltage (a.c. or d.c.), frequency, and maximum continuous current for
each input.
v. Output voltage, type of voltage (a.c. or d.c.), frequency, maximum continuous current, and for
a.c. outputs, either the power or power factor for each output.
vi. The Ingress Protection (IP) rating
2.8. Marking shall be located adjacent to each fuse or fuse holder, or on the fuse holder, or in
another location provided that it is obvious to which fuse the marking applies, giving the fuse
current rating and voltage rating for fuses that may be changed at the installed site.
2.9. In case the consumer is having a 3-ϕ connection, 1-ϕ/3-ϕ inverter shall be provided by the
vendor as per the consumer’s requirement and regulations of the MPERC.
2.10. Inverter/PCU shall be capable of complete automatic operation including wake-up,
synchronization & shutdown.
2.11. For CFA calculation, minimum of following two shall be considered:
i. Solar PV array capacity in KWp
ii. Inverter Capacity in KW
2.12. Integration of PV Power with Grid & Grid Islanding:
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i. The output power from SPV would be fed to the inverters/PCU which converts DC produced
by SPV array to AC and feeds it into the main electricity grid after synchronization.
ii. In the event of a power failure on the electric grid, it is required that any independent power-
producing inverters attached to the grid turn off in a short period of time. This prevents the
DC-to-AC inverters from continuing to feed power into small sections of the grid, known as
“islands.” Powered islands present a risk to workers who may expect the area to be
unpowered, and they may also damage grid-tied equipment. The Rooftop PV system shall be
equipped with islanding protection. In addition to disconnection from the grid (due to
islanding protection) disconnection due to under and over voltage conditions shall also be
provided, if not available in inverter.
iii. MCB/MCCB or a manual isolation switch, besides automatic disconnection to grid, would
have to be provided at utility end to isolate the grid connection by the utility personnel to
carry out any maintenance. This switch shall be locked by the utility personnel.
3. Module Mounting Structure (MMS):
3.1. Supply, installation, erection, and acceptance of module mounting structure (MMS) with all
necessary accessories, auxiliaries and spare part shall be in the scope of the work.
3.2. Module mounting structures can be made from three types of materials. They are Hot Dip
Galvanized Iron, Aluminium and Hot Dip Galvanized Mild Steel (MS). However, MS will be
preferred for raised structure.
3.3. MMS Steel shall be as per latest IS 2062:2011 and galvanization of the mounting structure shall
comply of latest IS 4759. MMS Aluminium shall be as per AA6063 T6. For Aluminium
structures, necessary protection towards rusting need to be provided either by coating or
anodization.
3.4. All bolts, nuts, fasteners shall be of stainless steel of grade SS 304 or hot dip galvanized, panel
mounting clamps shall be of aluminium and must sustain the adverse climatic conditions.
Structural material shall be corrosion resistant and electrolytically compatible with the materials
used in the module frame, its fasteners, nuts, and bolts.
3.5. The module mounting structures should have angle of inclination as per the site conditions to
take maximum insolation and complete shadow-free operation during generation hours.
However, to accommodate more capacity the angle of inclination may be reduced until the plant
meets the specified performance ratio requirements.
3.6. The Mounting structure shall be so designed to withstand the speed for the wind zone of the
location where a PV system is proposed to be installed. The PV array structure design shall be
appropriate with a factor of safety of minimum 1.5.
3.7. The upper edge of the module must be covered with wind shield to avoid build air ingress
below the module. Slight clearance must be provided on both edges (upper & lower) to allow
air for cooling.
3.8. Suitable fastening arrangement such as grouting and calming should be provided to secure the
installation against the specific wind speed. The Empanelled Agency shall be fully responsible
for any damages to SPV System caused due to high wind velocity within guarantee period as
per technical specification.
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3.9. The structures shall be designed to allow easy replacement, repairing and cleaning of any
module. The array structure shall be so designed that it will occupy minimum space without
sacrificing the output from the SPV panels. Necessary testing provision for MMS to be made
available at site.
3.10. Adequate spacing shall be provided between two panel frames and rows of panels to facilitate
personnel protection, ease of installation, replacement, cleaning of panels and electrical
maintenance.
3.11. The structure shall be designed to withstand operating environmental conditions for a period of
minimum 25 years.
3.12. The Rooftop Structures maybe classified in three broad categories as follows (drawings at
Annexure-X):
i. Ballast structure
a. The mounting structure must be Non-invasive ballast type and any sort of penetration of roof to
be avoided.
b. The minimum clearance of the structure from the roof level should be in between 70-150 mm
to allow ventilation for cooling, also ease of cleaning and maintenance of panels as well as
cleaning of terrace.
c. The structures should be suitably loaded with reinforced concrete blocks of appropriate
weight made from M25 concrete mixture.
ii. Tin shed
a. The structure design should be as per the slope of the tin shed.
b. The inclination angle of structure can be done in two ways-
b.1. Parallel to the tin shed (flat keeping zero-degree tiling angle), if the slope of shed in Proper
south direction
b.2. With same tilt angle based on the slope of tin shed to get the maximum output.
c. The minimum clearance of the lowest point from the tin shade should be more then 100mm.
d. The base of structure should be connected on the Purlin of tin shed with the proper riveting.
e. All structure members should be of minimum 2 mm thickness.
iii. RCC Elevated structure: It can be divided into further three categories:
A. Minimum Ground clearance (300MM – 1000 MM)
a. The structure shall be designed to allow easy replacement of any module and shall be in line
with site requirement. The gap between module should be minimum 30MM.
b. Base Plate – Base plate thickness of the Structure should be 5MM for this segment.
c. Column – Structure Column should be minimum 2MM in Lip section / 3MM in C-Channel
section. The minimum section should be 70MM in Web side and 40MM in flange side in Lip
section.
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d. Rafter - Structure rafter should be minimum 2MM in Lip section / 3MM in C-Channel
section. The minimum section should be 70MM in Web side (y-axis) and 40MM in flange
side (x-axis).
e. Purlin - Structure purlin should be minimum 2MM in Lip section. The minimum section
should be 60MM in Web side and 40MM in flange side in Lip section.
f. Front/back bracing – The section for bracing part should be minimum 2MM thickness.
g. Connection – The structure connection should be bolted completely. Leg to rafter should be
connected with minimum 12 diameter bolt. Rafter and purlin should be connected with
minimum 10 diameter bolt. Module mounting fasteners should be SS-304 only and remaining
fasteners either SS-304 or HDG 8.8 Grade.
h. For single portrait structure the minimum ground clearance should be 500MM.
B. Medium Ground clearance (1000MM – 2000 MM) (for reference only)
a. Base Plate – Base plate thickness of the Structure should be Minimum 6MM for this segment.
b. Column – Structure Column should be minimum 2MM in Lip section / 3MM in C-Channel
section.
c. Rafter - Structure rafter should be minimum 2MM in Lip section / 3MM in C-Channel
section.
d. Purlin - Structure purlin should be minimum 2MM in Lip section. The minimum section
e. Front/back bracing – The section for bracing part should be minimum 2MM thickness.
f. Connection – The structure connection should be bolted completely. Leg to rafter should be
C. Maximum Ground clearance (2000MM – 3000 MM) (for reference only)
a. Base Plate – Base plate thickness of the Structure should be minimum 8 MM for this segment.
b. Column – Structure Column thickness should be minimum 2.6MM in square hollow section
(minimum 50x50) or rectangular hollow section (minimum 60x40) or 3MM in C-Channel
section.
c. Rafter - Structure rafter should be minimum 2MM in Lip section / 3MM in Channel section.
The minimum section should be 80MM in Web side and 50MM in flange side in Lip section.
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D. Super elevated structure (More than 3000 MM) (for reference only)
D.1. Base structure
a. Base Plate – Base plate thickness of the Structure should be 10MM for this segment.
b. Column – Structure Column minimum thickness should be minimum 2.9MM in
square hollow section (minimum 60x60) or rectangular hollow section (minimum
80x40).
c. Rafter - Structure Rafter minimum thickness should be minimum 2.9MM in square
hollow section (minimum 60x60) or rectangular hollow section (minimum 80x40).
d. Cross bracing – Bracing for the connection of rafter and column should be of
minimum thickness of 4mm L-angle with the help of minimum bolt diameter of
10mm.
D.2. Upper structure of super elevated structure –

a. Base Plate – Base plate thickness of the Structure should be minimum 5MM for this segment.
b. Column – Structure Column should be minimum 2MM in Lip section / 3MM in Channel
section.
c. Rafter - Structure rafter should be minimum 2MM in Lip section / 3MM in Channel section.
The minimum section should be 70MM in Web side and 40MM in flange side in Lip section.
D.3. If distance between two legs in X-Direction is more than 3M than sag angle/Bar should be
provide for purlin to avoid deflection failure. The sag angle should be minimum 2MM thick,
and bar should be minimum 12Dia.
D.4. Degree - The Module alignment and tilt angle shell be calculated to provide the maximum
annual energy output. This shall be decided on the location of array installation.
D.5. Foundation – Foundation should be as per the roof condition; two types of the foundation can
be done- either penetrating the roof or without penetrating the roof.
a. If penetration on the roof is allowed (based on the client requirement) then minimum 12MM
diameter anchor fasteners with minimum length 100MM can be used with proper chipping.
The minimum RCC size should be 400x400x300 cubic mm. Material grade of foundation
should be minimum M20.
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b. If penetration on roof is not allowed, then foundation can be done with the help of ‘J Bolt’
(refer IS 5624 for foundation hardware). Proper Neto bond solution should be used to adhere
the Foundation block with the RCC roof. Foundation J - bolt length should be minimum
12MM diameter and length should be minimum 300MM.
3.13. Material standards:
i. Design of foundation for mounting the structure should be as per defined standards which
clearly states the Load Bearing Capacity & other relevant parameters for foundation design
(As per IS 6403 / 456 / 4091 / 875).
ii. Grade of raw material to be used for mounting the structures so that it complies the defined
wind loading conditions (As per IS 875 - III) should be referred as follows (IS 2062 – for
angles and channels, IS 1079 – for sheet, IS 1161 & 1239 for round pipes, IS 4923 for
rectangular and square hollow section)
iii. Test reports for the raw material should be as per IS 1852 / 808 / 2062 / 1079 / 811.
iv. In process inspection report as per approved drawing & tolerance should be as per IS 7215.
v. For ascertaining proper welding of structure part following should be referred:
a. D.P. Test (Pin Hole / Crack) (IS 822)
b. Weld wire grade should be of grade (ER 70 S - 6)
vi. For ascertaining hot dip galvanizing of fabricated structure following should be referred: -
a. Min coating required should be as per IS 4759 & EN 1461.
b. Testing of galvanized material
 Pierce Test (IS 2633)
 Mass of Zinc (IS 6745)
 Adhesion Test (IS 2629)
 CuSO4 Test (IS 2633)
 Superior High-Grade Zinc Ingot should be of 99.999% purity (IS 209) (Preferably
Hindustan Zinc Limited or Equivalent).
vii. Foundation Hardware – If using foundation bolt in foundation then it should be as per IS
5624.
4. Metering
4.1. A Roof Top Solar (RTS) Photo Voltaic (PV) system shall consist of following energy meters:
i. Net meter: To record import and export units
ii. Generation meter: To keep record for total generation of the plant.
4.2. The installation of meters including CTs & PTs, wherever applicable, shall be carried out by
MPPKVVCL, Jabalpur as per the terms, conditions and procedures laid down by the concerned
MPERC/ MPPKVVCL, Jabalpur.
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5. Array Junction Boxes:

5.1 The junction boxes are to be provided in the PV array for termination of connecting cables. The
Junction Boxes (JBs) shall be made of GRP/FRP/Powder Coated aluminium /cast aluminium
alloy with full dust, water & vermin proof arrangement. All wires/cables must be terminated
through cable lugs. The JBs shall be such that input & output termination can be made through
suitable cable glands. Suitable markings shall be provided on the busbars for easy identification
and cable ferrules will be fitted at the cable termination points for identification.
5.2 Copper bus bars/terminal blocks housed in the junction box with suitable termination threads
Conforming to IP 65 or better standard and IEC 62208 Hinged door with EPDM rubber gasket
to prevent water entry, Single /double compression cable glands should be provided.
5.3 Polyamide glands and MC4 Connectors may also be provided. The rating of the junction box
shall be suitable with adequate safety factor to interconnect the Solar PV array.
5.4 Suitable markings shall be provided on the bus bar for easy identification and the cable ferrules
must be fitted at the cable termination points for identification.
5.5 Junction boxes shall be mounted on the MMS such that they are easily accessible and are
protected from direct sunlight and harsh weather.
6 DC Distribution Box (DCDB):
6.1 May not be required for small plants, if suitable arrangement is available in the inverter.
6.2 DC Distribution Box are to be provided to receive the DC output from the PV array field.
6.3 DCDBs shall be dust & vermin proof conform having IP 65 or better protection, as per site
conditions.
6.4 The bus bars are made of EC grade copper of required size. Suitable capacity MCBs/MCCB
shall be provided for controlling the DC power output to the inverter along with necessary surge
arrestors. MCB shall be used for currents up to 63 Amperes, and MCCB shall be used for
currents greater than 63 Amperes.
7 AC Distribution Box (ACDB):
7.1 AC Distribution Panel Board (DPB) shall control the AC power from inverter, and should have
necessary surge arrestors, if required. There is interconnection from ACDB to mains at LT Bus
bar while in grid tied mode.
7.2 All switches and the circuit breakers, connectors should conform to IEC 60947:2019, part I, II
and III/ IS 60947 part I, II and III.
7.3 The isolators, cabling work should be undertaken as part of the project.
7.4 All the Panel’s shall be metal clad, totally enclosed, rigid, floor mounted, air -insulated, cubical
type suitable for operation on 1-ϕ/3-ϕ, 415 or 230 volts, 50 Hz (or voltage levels as per
CEA/MPERC regulations).
7.5 The panels shall be designed for minimum expected ambient temperature of 45 degree Celsius,
80 percent humidity and dusty weather.
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7.6 All indoor panels will have protection of IP 54 or better, as per site conditions. All outdoor
panels will have protection of IP 65 or better, as per site conditions.
7.7 Should conform to Indian Electricity Act and CEA safety regulations (till last amendment).
7.8 All the 415 or 230 volts (or voltage levels as per CEA/MPERC regulations) AC devices /
equipment like bus support insulators, circuit breakers, SPDs, Voltage Transformers (VTs) etc.,
mounted inside the switchgear shall be suitable for continuous operation and satisfactory
performance under the following supply conditions.
i. Variation in supply voltage: as per CEA/MPERC regulations
ii. Variation in supply frequency: as per CEA/MPERC regulations
7.9 The inverter output shall have the necessary rated AC surge arrestors, if required and MCB/
MCCB. RCCB shall be used for successful operation of the PV system, if inverter does not have
required earth fault/residual current protection.
8 Protections
The system should be provided with all necessary protections like earthing, Lightning, and Surge
Protection, as described below:
8.1 Earthing Protection
i. The earthing shall be done in accordance with latest Standards.
ii. Each array structure of the PV yard, Low Tension (LT) power system, earthing grid for
switchyard, all electrical equipment, inverter, all junction boxes, etc. shall be grounded properly
as per IS 3043-2018.
iii. All metal casing/ shielding of the plant shall be thoroughly grounded in accordance with CEA
Safety Regulation 2010. In addition, the lightning arrester/masts should also be earthed inside the
array field.
iv. Earth resistance should be as low as possible and shall never be higher than 5 ohms.
v. For 10 KW and above systems, separate three earth pits shall be provided for individual three
earthing viz.: DC side earthing, AC side earthing and lightning arrestor earthing.
8.2 Lightning Protection
i. The SPV power plants shall be provided with lightning & over voltage protection, if required. The
main aim in this protection shall be to reduce the overvoltage to a tolerable value before it reaches
the PV or other sub system components. The source of over voltage can be lightning, atmosphere
disturbances etc. Lightning arrestor shall not be installed on the mounting structure.
ii. The entire space occupying the SPV array shall be suitably protected against Lightning by
deploying required number of Lightning Arrestors (LAs). Lightning protection should be
provided as per NFC17-102:2011/IEC 62305 standard.
iii. The protection against induced high voltages shall be provided using Metal Oxide Varistors
(MOVs)/Franklin Rod type LA/Early streamer type LA.
iv. The current carrying cable from lightning arrestor to the earth pit should have sufficient current
carrying capacity according to IEC 62305. According to standard, the minimum requirement for a
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lightning protection system designed for class of LPS III is a 6 mm2 copper/ 16 mm2 aluminum or
GI strip bearing size 25*3 mm thick). Separate pipe for running earth wires of Lightning Arrestor
shall be used.
8.3 Surge Protection
i. Internal surge protection, wherever required, shall be provided.
ii. It will consist of three SPD type-II/MOV type surge arrestors connected from +ve and –ve
terminals to earth.
9 CABLES
9.1 All cables should conform to latest edition of IEC/equivalent BIS Standards along with IEC
60227/IS 694, IEC 60502/IS 1554 standards.
9.2 Cables should be flexible and should have good resistance to heat, cold, water, oil, abrasion etc.
9.3 Armoured cable should be used and overall PVC type ‘A’ pressure extruded insulation or XLPE
insulation should be there for UV protection.
9.4 Cables should have Multi Strand, annealed high conductivity copper conductor on DC side and
copper/FRLS type Aluminium conductor on AC side. For DC cabling, multi-core cables shall
not be used.
9.5 Cables should have operating temperature range of -10°C to +80°C and voltage rating of
660/1000 V.
9.6 Sizes of cables between array interconnections, array to junction boxes, junction boxes to
Inverter etc. shall be so selected to keep the voltage drop less than 2% (DC Cable losses).
9.7 The size of each type of AC cable selected shall be based on minimum voltage drop. However,
the maximum drop shall be limited to 2%.
9.8 The electric cables for DC systems for rated voltage of 1500 V shall conform to BIS
17293:2020.
9.9 All cable/wires are to be routed in a RPVC pipe/ GI cable tray and suitably tagged and marked
with proper manner by good quality ferule or by other means so that the cable is easily
identified.
9.10 All cable trays including covers to be provided.
9.11 Thermo-plastic clamps to be used to clamp the cables and conduits, at intervals not exceeding
50 cm.
9.12 Size of neutral wire shall be equal to the size of phase wires, in a three-phase system.
9.13 The Cable should be so selected that it should be compatible up to the life of the solar PV
panels i.e., 25 years.
10 DRAWINGS& MANUALS:
10.1 Operation & Maintenance manual/user manual, Engineering and Electrical Drawings shall be
supplied along with the power plant.
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10.2 The manual shall include complete system details such as array lay out, schematic of the
system, inverter details, working principle etc.
10.3 The Manual should also include all the Dos & Don’ts of Power Plant along with Graphical
Representation with indication of proper methodology for cleaning, Operation and Maintenance
etc.
10.4 Step by step maintenance and troubleshooting procedures shall also be given in the manuals.
10.5 Vendors should also educate the consumers during their AMC period.
11 Miscellaneous:
11.1 Connectivity: The maximum capacity for interconnection with the grid at a specific voltage
level shall be as specified in the MPERC regulation for Grid connectivity and norms of
MPPKVVCL, Jabalpur and amended from time to time.
11.2 Safety measures: Electrical safety of the installation(s) including connectivity with the grid
must be considered and all the safety rules & regulations applicable as per Electricity Act,
2003 and CEA Safety Regulation 2010 etc. must be followed.
11.3 Shadow analysis: The shadow analysis report with the instrument such as Solar Pathfinder or
professional shadow analysis software of each site should be provided, and the consumer
should be educated to install the system only in shadow free space. Lower performance of the
system due to shadow effect shall be liable for penalty for lower performance.
Quality Certification, Standards and Testing for Grid-Connected Rooftop Solar PV

Systems/Power Plants
Solar PV Modules/Panel
IEC61215 and Design Qualification and Type Approval for Crystalline Silicon
IS14286 Terrestrial Photovoltaic (PV) Modules
IEC 61701:2011 Salt Mist Corrosion Testing of Photovoltaic (PV) Modules
IEC 61853-1:2011/ Photovoltaic (PV) module performance testing and energy rating –:
IS16170-1:2014 Irradiance and temperature performance measurements, and power
Rating.
IEC 62716 Photovoltaic (PV) Modules – Ammonia (NH3) Corrosion Testing

(as per the site condition like dairies, toilets etc)
IEC61730-1,2 Photovoltaic (PV) Module Safety Qualification – Part 1:

Requirements for Construction, Part 2: Requirements for Testing
IEC 62804 Photovoltaic (PV) modules – Test method for detection of potential
induced degradation. IEC 62804-1: Part 1: Crystalline Si
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Solar PV Inverters
IEC62109or Safety of power converters for use in photovoltaic power systems –
IS: 16221 Part 1: General requirements, and Safety of power converters for
use in photovoltaic power systems Part 2: Particular requirements
for inverters. Safety compliance (Protection degree IP 65 or better
for outdoor mounting, IP 54 or better for indoor mounting)
IS/IEC61683latest Photovoltaic Systems – Power conditioners: Procedure for

(applicable) Measuring Efficiency(10%,25%,50%,75%&90-100%Loading
Conditions)
IEC 60068-2 Environmental Testing of PV System – Power Conditioners and
/IEC62093 Inverters
(as applicable)
IEC 62116:2014/ IS16169 Utility-interconnected photovoltaic inverters - Test procedure of
islanding prevention measures
Fuses
IS/IEC60947(Part General safety requirements for connectors, switches, circuit
1, 2 &3),EN50521 breakers(AC/DC):
1)Low-voltage Switchgear and Control-gear, Part 1: General rules
2)Low-Voltage Switchgear and Control-gear, Part 2: Circuit
Breakers 3)Low-voltage switchgear and Control-gear, Part 3:
Switches, disconnectors switch-disconnectors and fuse-
combination units
4) EN 50521: Connectors for photovoltaic system-Safety
requirements and tests
Low-voltage fuses - Part 6: Supplementary requirements for fuse
IEC60269-6:2010 links for the protection of solar photovoltaic energy systems
Solar PV Roof Mounting Structure
IS2062/IS4759/AA6063 Material for the structure mounting
T6
Surge Arrestors
BFC17-102:2011/ NFC Lightening Protection Standard
102:2011/ IEC 62305
IEC 60364-5-53/ Electrical installations of buildings - Part 5-53: Selection and
IS15086-5(SPD) erection of electrical equipment - Isolation, switching and control
IEC 61643- 11:2011 Low-voltage surge protective devices - Part 11: Surge protective
devices connected to low-voltage power systems - Requirements
and test methods
Cables
IEC 60227/IS 694, General test and measuring method for PVC (Polyvinyl chloride)
IEC60502/IS 1554 (Part insulated cables (for working voltages up to and including 1100 V,
1&2)/IEC69947(as
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applicable) and UV resistant for outdoor installation)

Electric cables for photovoltaic systems (BT(DE/NOT)258), mainly
BSEN 50618 for DC Cables
Earthing/Lightning
IEC 62561/IEC IEC 62561-1: Lightning protection system components (LPSC) -
60634 Part: Requirements for connection components IEC 62561-2:
Series(Chemical Lightning protection system components (LPSC) – Part
earthing) 2:Requirements for conductors and earth electrodes IEC 62561-7:
(as applicable) Lightning protection system components (LPSC) - Part
7:Requirements for earthing enhancing compounds
Junction Boxes
Junction boxes and solar panel terminal boxes shall be of the
thermo-plastic type with IP 65 or better protection for outdoor use,
IEC 60529 and IP 54 or better protection for indoor use

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SECTION – IV
FORMATS FOR PRICE BID
Page 78 of 145
FORMAT: A
PRICE BID
(To be submitted online separately)
Performa for submission of rates of different capacity of roof top Solar Power Projects under RFP
No. ____________ by MPPKVVCL, Jabalpur.
Name of Bidder: - __________________________
Scope of Work Description Offered Bid Rate per Rate per

Capacity kWp kWp in
(in kW) (in INR) words
Design, supply, erection, Part A
testing, and commissioning (1 kW to 3 kW)
including warranty, Part B
Comprehensive operation & (Above 3 kW to 10
maintenance of grid kW)
connected rooftop solar Part C
power plant of various (Above 10 kW to
capacities in the jurisdiction 100 kW)
/ operational area of Part D
MPPKVVCL, Jabalpur (Above 100 kW to
under Phase-II Scheme. 500 kW)
 Above quoted price for Solar Power Plants is complete in all respect as per Technical
Specifications inclusive of all Central/State/Local taxes & duties, packing, forwarding,
transit insurance, loading & unloading, transportation & other charges etc. for destination
at any places in jurisdiction of MPPKVVCL, Jabalpur and inclusive of installation,
testing, commissioning, operation & maintenance, performance testing, training, and 5
years CMC charges.
 Certified that rates quoted for Solar Power Plants are as per specifications, terms &
conditions mentioned in the bid document.
 Rates quoted shall be exclusive of GST and net meter cost.
 In case there is difference between Figure Rate & Words Rate, then the rates given in
words column will be accepted by MPPKVVCL, Jabalpur.
 In case of discrepancy in price bid (Excel file) and electronic form, the price mentioned
in Excel file will prevail.
 In case MPPKVVCL, Jabalpur observes that the Bidder has quoted abnormally low rates
(i.e. lesser than 10 % of Benchmark cost), then the Bidder needs to submit an additional
Performance Security for 10 % of the differential cost* of bid amount to protect the
Employer's interests against likely financial losses in the event of default under the
contract. Bids lower than 10% of benchmark cost shall be considered as abnormally low
Bid. For example PBG calculated as shown below:
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Description Project Cost per kW Amount of Performance Bank

Guarantee per kW
1 kWp (Benchmark Cost) 46923/-
(B.M.)
If Quoted Price by L1 46923/- 1408/- (@ 3% of the Project Cost)
Bidder (equal to B.M)
If Quoted Price by Bidder Between 42231/- to 1267/- to 1408/- (@ 3% of the
(up to 10% below of B.M.) 46923/- Project Cost)
If Quoted Price by Bidder Below 37539/- to 1267/- (@ 3% of 10% below B.M)
(between 10% to 20% 42231/- + (0 to 469/- @ 10% to 20% range
below of B.M.) below the B.M)
= Maximum up to Rs. 1736/- (for
20% below to B.M.)
Note:
1. Above formula for calculating the Performance Bank Guarantee against SD is applicable for
other categories also.
Page 80 of 145
SECTION – V
FORMATS FOR SUBMITTING RFP
Page 81 of 145
Format-1
Covering Letter
(The covering letter should be on the Letter Head of the Bidding Company)
Ref.No. Date:
From: (Insert name and address of Bidding Company)
Tel.#: Fax#:
E-mail address#
To,
CGM (Purchase),
O/o MD,Madhya Pradesh Poorv Kshetra Vidyut Vitaran Company Limited
“Block no. 7, Shakti Bhawan, Rampur, Jabalpur (M.P.) - 482002,
Sub: RFP for the empanelment of vendors for “Design, supply, erection, testing, and commissioning
including warranty, Comprehensive operation & maintenance of grid connected rooftop solar
power plant of various capacities in the jurisdiction / operational area of MPPKVVCL,
Jabalpur for Part-A/ Part-B/ Part C/ Part- D).
Dear Sir,
1. We, the undersigned “insert name of the ‘Bidder” having read, examined, and understood in
detail the RFP Document for Implementation of Grid connected Roof Top Solar System hereby
submit our Bid comprising of Price Bid and Techno Commercial Bid. We confirm that neither we
nor any of our Parent Company / Affiliate/Ultimate Parent Company has submitted Bid other than
this Bid directly or indirectly in response to the aforesaid RFP.
2. We give our unconditional acceptance to the RFP, dated………………and RFP Documents

attached thereto, issued by MPPKVVCL, Jabalpur as amended. As a token of our acceptance to
the RFP documents, the same have been initiated by us and enclosed with the bid. We shall
ensure that we execute such RFP as per the provisions of the RFP and provisions of such RFP
Documents shall be binding on us.
Bid Capacity: We have bid for the capacity of …... kWp for Part-A/ Part-B/ Part-C/ Part- D/Part-
E/Part-F separately as per RFP terms and conditions.
Description Bid Capacity (in kWp)

Part A
Part B
Part C
Part D
Page 82 of 145
EMD: We have submitted a EMD of Rs. 1,00,000/- (Rs. One Lakh Only) through online mode (if
applicable).
The offered quantum of power by us is …………. (Insert total capacity offered) kWp in _____
(Part-A/ Part-B/ Part C/ Part- D).
3. We have submitted our Price Bid strictly as per Section IV of this RFP, without any deviations,
conditions and without mentioning any assumptions or notes for the Price Bid in the said
format(s).
4. In case we are an Empanelled Vendor, we shall furnish a declaration at the time of commissioning
of the project to the affect that neither we have availed, nor we shall avail in future any CFA other
than received from MPPKVVCL, Jabalpur for implementation of the project.
5. We have submitted our bid as General Category bidder/ Open Category bidder (strike out
which is not applicable).
6. Acceptance:
We hereby unconditionally and irrevocably agree and accept that the decision made by
MPPKVVCL, Jabalpur in respect of any matter regarding or arising out of the RFP shall be
binding on us. We hereby expressly waive all claims in respect of Bid process.
We confirm that there are no litigations or disputes against us, which materially affect our ability
to fulfil our obligations with regards to execution of projects of capacity offered by us.
7. Familiarity with Relevant Indian Laws & Regulations

We confirm that we have studied the provisions of the relevant Indian laws and regulations as
required to enable us to submit this Bid and execute the RFP Documents, in the event of our
selection as successful bidder. We further undertake and agree that all such factors as mentioned
in RFP have been fully examined and considered while submitting the Bid.
8. Contact Person
Details of the contact person are furnished as under:
Name : ……………………………………………
Address : ……………………………………………
Phone Nos. : ……………………………………………
Fax No. : ……………………………………………
E-Mail : ……………………………………………
9. We are enclosing herewith the (Covering letter, Tender fee and EMD etc as per clause No. 10.2
of Section-I of the RFP) (through online) and Techno-Commercial documents (through online)
and Price Bids (through online) containing duly signed formats, each one duly sealed separately,
in one original as desired by you in the RFP for your consideration as per clause No. 10.3 of
Section-I of the RFP.
Page 83 of 145
It is confirmed that our Bid is consistent with all the requirements of submission as stated in the
RFP and subsequent communications from MPPKVVCL, Jabalpur. The information submitted in our
Bid is complete, strictly as per the requirements stipulated in the RFP and is correct to the best of our
knowledge and understanding. We would be solely responsible for any errors or omissions in our Bid.
We confirm that all the terms and conditions of our Bid are valid for acceptance for a period of 6
month from the Bid deadline. We confirm that we have not taken any deviation to be deemed non-
responsive.
Dated the ……………………… day of …………,2022
Yours faithfully,
Signature:
Name:
Designation with Seal
Name, Designation and Signature of Authorized Person in whose name Power of
Attorney/Board Resolution/Declaration (Annexure G).
Page 84 of 145
Format-2
General Particulars of the bidder
S. No. Particulars Details

1. Name of the Company
2. Registered Office Address
3. E-mail ID
4. Web site
5. Authorized Contact Person(s) with
name, designation Address and Mobile
Phone No., E- mail address/ Fax No. to
whom all references shall be made
6. Year of Incorporation
7. Have the bidder/Company ever been
debarred by any Govt. Dept. / Undertaking
for undertaking any work
8. Reference of any document information
attached by the Bidder other than specified in
the RFP.
9. Details of the Ownership structure (Details of Yes/No
persons owning 10% or more of the Total
Paid up equity of the Bidding Company in
the Format as below
10. Whether company is MSME as on the Yes/No
bidding date
11. Whether the Company has valid GST
Registration Number (Enclose a Copy)
12. PAN number (enclosed a copy)
13. Bank Account Details
Please strike-off whichever is not applicable.

Signature:
Name:
Designation with Seal:
Page 85 of 145
Format-3
FORMAT FOR PERFORMANCE BANK GUARANTEE (PBG)
(To be on non-judicial stamp paper of appropriate value as per Stamp Act relevant to place of
execution.)
In consideration of the ……………. Insert name of the Bidder (Hereinafter referred to as selected
Solar Power Developer') submitting the response to RFP inter alia for selection of the Project under
CAPEX Model (Part-A/ Part-B/ Part C/ Part- D) of the capacity of ……. kWp / MWp under Roof
Top scheme in response to the RFP no. ………………. dated ………… issued by MPPKVVCL,
Jabalpur and MPPKVVCL, Jabalpur considering such response to the RFP of …………… insert the
name of the selected Solar Power Developer (which expression shall unless repugnant to the
context or meaning thereof include its executers, administrators, successors, and assignees) and
selecting the Solar Power Project of the Solar Power Developer and issuing Letter of allocation no.
……………………. to (Insert Name of selected Solar Power Developer) as per terms of RFP and the
same having been accepted. As per the terms of the RFP, the ………………. insert name & address
of bank hereby agrees unequivocally, irrevocably, and unconditionally to pay to MPPKVVCL,
Jabalpur at Jabalpur, Madhya Pradesh of the MPPKVVCL, Jabalpur forthwith on demand in writing
from MPPKVVCL, Jabalpur or any Officer authorized by it in this behalf, any amount up to and not
exceeding Rupees………… total value only, on behalf of M/s ………. Insert name of the selected
Solar Power Developer / Project Company This guarantee shall be valid and binding on this Bank up
to and including………. and shall not be terminable by notice or any change in the constitution of
the Bank or the term of contract or by any other reasons whatsoever and our liability hereunder shall
not be impaired or discharged by any extension of time or variations or alternations made, given, or
agreed with or without our knowledge or consent, by or between parties to the respective agreement.
Our liability under this Guarantee is restricted to INR…………………
Our Guarantee shall remain in force until…………….MPPKVVCL, Jabalpur shall be entitled to

invoke this Guarantee till ………. Insert date which is Insert the number of days after the date in the
preceding sentence.
The Guarantor Bank hereby agrees and acknowledges that MPPKVVCL, Jabalpur shall have a right
to invoke this BANK GUARANTEE in part or in full, as it may deem fit.
The Guarantor Bank hereby expressly agrees that it shall not require any proof in addition to the
written demand by MPPKVVCL, Jabalpur made in any format, raised at the above-mentioned
address of the Guarantor Bank, to make the said payment to MPPKVVCL, Jabalpur.
The Guarantor Bank shall make payment hereunder on first demand without restriction or conditions
and notwithstanding any objection by -------------Insert name of the selected bidder. The Guarantor
Bank shall not require MPPKVVCL, Jabalpur to justify the invocation of this BANK GUARANTEE,
Page 86 of 145
nor shall the Guarantor Bank have any recourse against MPPKVVCL, Jabalpur in respect of any
payment made hereunder.
This BANK GUARANTEE shall be interpreted in accordance with the laws of India and the courts at
Jabalpur, Madhya Pradesh shall have exclusive jurisdiction.
The Guarantor Bank represents that this BANK GUARANTEE has been established in such form and
with such content that it is fully enforceable in accordance with its terms as against the Guarantor
Bank in the manner provided herein.
This BANK GUARANTEE shall not be affected in any manner by reason of merger, amalgamation,
restructuring or any other change in the constitution of the Guarantor Bank.
This BANK GUARANTEE shall be a primary obligation of the Guarantor Bank and accordingly
MPPKVVCL, Jabalpur shall not be obliged before enforcing this BANK GUARANTEE to take any
action in any court or arbitral proceedings against the selected Solar Power Developer / Project
Company , to make any claim against or any demand on the Empanelled Vendor or to give any notice
to the selected Solar Power Developer / Project Company or to enforce any security held by
MPPKVVCL, Jabalpur or to exercise, levy or enforce any distress, diligence or other process
against the selected Solar Power Developer / Project Company.
Notwithstanding anything contained hereinabove, our liability under this Guarantee is restricted to
INR………………. (INR………………………………. only) and it shall remain in force until
……………. Insert date which is Insert the number of days after the date in the preceding sentence.
We are liable to pay the guaranteed amount or any part thereof under this Bank Guarantee only if
MPPKVVCL, Jabalpur serves upon us a written claim or demand.
Signature
Name
Power of Attorney No.
For,
………………….. Insert the bank name
Banker's Stamp and Full Address.
Dated this day of , 2022
Witness:
1. ……………………………………. 2. …………………………………….
Signature Signature
Name and Address Name and Address
Notes:
1. The Stamp Paper should be in the name of the Executing Bank and of appropriate value.
2. The Performance Bank Guarantee (PBG) shall be executed by any of the Bank from the List
of Banks enclosed as per Annexure-B.
Page 87 of 145
Format-4
CHECK LIST FOR BANK GUARANTEES
Sl. Details of checks YES/NO.

No.
a) Is the PBG on non-judicial Stamp paper of appropriate value, as per
applicable Stamp Act of the place of execution
b) Whether date, purpose of purchase of stamp paper and name of the
purchaser are indicated on the back of Stamp paper under the Signature of
Stamp vendor? (The date of purchase of stamp paper should be not later
than the date of execution of BG and the stamp paper should be purchased
either in the name of the executing Bank or the party on whose behalf the
BG has been issued. Also, the Stamp Paper should not be older than six
months from the date of execution of BG).
c) Has the executing Officer of BG indicated his name, designation, and Power
of Attorney No. /Signing Power no. on the BG?
d) Is each page of BG duly signed / initiated by executants and whether stamp
of Bank is affixed thereon? Whether the last page is signed with full
particulars including two witnesses under seal of Bank as required in the
prescribed Performa?
e) Does the Bank Guarantees compare verbatim with the Performa prescribed
in the Bid Documents?
f) Are the factual details such as Bid Document No. / Specification No., / LoA
No. (if applicable) / Amount of BG and Validity of BG/correctly mentioned
in the BG
g) Whether overwriting/cutting if any on the BG have been properly
authenticated under signature & seal of executants?
h) Contact details of issuing bank including email id, mobile number etc.
Page 88 of 145
Format-5
POWER OF ATTORNEY
execution.)
(a) Power of Attorney to be provided by the Bidding Company in favour of its representative
as evidence of authorized signatory’s authority.
Know all men by these presents, We …………………………... name and address of the registered
office of the Bidding Company as applicable) do hereby constitute, appoint, and authorize Mr./Ms
………………………………. (name & residential address) who is presently employed with us and
holding the position of …………………………… as our true and lawful attorney, to do in our name
and on our behalf, all such acts, deeds, and things necessary in connection with or incidental to
submission of our Bid for implementation of grid connected Roof top solar in response to the RFP
No. ………………. dated …. issued by MPPKVVCL, Jabalpur including signing and submission of
the Bid and all other documents related to the Bid, including but not limited to undertakings, letters,
certificates, acceptances, clarifications, guarantees or any other document which the MPPKVVCL,
Jabalpur may require us to submit. The aforesaid attorney is further authorized for making
representations to the MPPKVVCL, Jabalpur and providing information / responses to MPPKVVCL,
Jabalpur representing us in all matters before MPPKVVCL, Jabalpur and generally dealing with
MPPKVVCL, Jabalpur in all matters in connection with Bid till the completion of the bidding
process as per the terms of the above-mentioned RFP.
We hereby agree to ratify all acts, deeds and things done by our said attorney pursuant to this Power
of Attorney and that all acts, deeds, and things done by our aforesaid attorney shall be binding on us
and shall always be deemed to have been done by us.
All the terms used herein but not defined shall have the meaning ascribed to such terms under the
RFP.
Signed by the within named
……………………………………………….. (Insert the name of the executant’s company)

through the hand of
Mr. …………………………………………………
duly authorized by the Board to issue such Power of Attorney
Dated this ………………………………… day of …………………
Accepted……………………………………….
Signature of Attorney
Page 89 of 145
(Name, designation, and address of the Attorney)
Attested…………………………………………………
(Signature of the executant)
(Name, designation, and address of the executant) ………………………………

Signature and stamp of Notary of the place of execution
Common seal of……………………… has been affixed in my/our presence pursuant to Board of
Director’s Resolution dated……………
Witness:
1. ……………………………………. 2. …………………………………….
Signature Signature
Designation Designation
Name and Address Name and Address
Notes:
i. The mode of execution of the power of attorney should be in accordance with the
procedure, if any, laid down by the applicable law and the charter documents of the
executants (s) and the same should be under common seal of the executant affixed in
accordance with the applicable procedure. Further, the person whose signatures are
to be provided on the power of attorney shall be duly authorized by the executants (s)
in this regard.
ii. The person authorized under this Power of Attorney, in the case of the Bidding
Company / Lead Member being a public company, or a private company which is a
subsidiary of a public company, in terms of the Companies Act, 1956, with a paid-up
share capital of more than Rupees Five crores, should be the Managing Director /
whole time director/manager appointed under section 269 of the Companies Act,
1956. In all other cases the person authorized should be a director duly authorized by
a board resolution duly passed by the Company.
iii. Also, wherever required, the executants (s) should submit for verification the extract
of the chartered documents and documents such as a Board resolution / power of
attorney, in favour of the person executing this power of attorney for delegation of
power hereunder on behalf of the executants (s).
Page 90 of 145
Format -6
FINANCIAL ELIGIBILITY CRITERIA REQUIREMENT
(AS PER CLAUSE 5.5.3 of Section-I)
(To be submitted on the letterhead of Bidding Company)
To,
Madhya Pradesh Poorv Kshetra Vidyut Vitaran Company Limited
“Block no. 8, 3rd Floor, Shakti Bhawan, Rampur, Jabalpur (M.P.) - 482002
Sub: Bid for Implementation of Grid connected Roof Top Solar System scheme in response to the
RFP No: ………………………….
Dear Sir,
We submit our Bid/Bids for the total capacity of ………… kWp in Part-A/ Part-B/ Part C/
Part- D put together for which details of our Financial Eligibility Criteria Requirements are as
follows.
We certify that the Financially Evaluated Entity(ies) had an Annual Turnover as follows:
The Annual turnover of Insert the amount of the capacity offered in its Bid in any one of the last 3
financial years preceding the bid deadline subjected to the condition that the bidder should at least
have completed one financial year.
OR
Net worth (strike out whichever is not applicable) of Rs………Crore computed as per instructions
provided in Clause 5.5.3 of this RFP based on unconsolidated audited annual accounts (refer Note-1
below) any of the last 3 Years immediately preceding the Bid Deadline.
Name of Relationship Financial year Year of Annual Net worth

Financially with Bidding Incorporatio Turnover as per
Evaluated Company** n (Rs. ) Clause
Entity* 5.5.3
(in Rs. )
* The Financially Evaluated Entity may be the Bidding Company itself.

** The column for “Relationship with Bidding Company” is to be filled in only in case financial
capability of Parent Company and/or Affiliate has been used for meeting Qualification Requirements.
Page 91 of 145
Yours faithfully
(Signature and stamp (on each page) of Authorized Signatory of Bidding Company.
Name: ………………………….
Date: ……………………………
Place: ………………………….
(Signature and stamp (on each page) of Chartered Accountant/Statutory Auditors of Bidding
Company.
Name: ………………………….
Date: …………………………….
Place: ……………………………
Notes:
i. Audited consolidated annual accounts of the Bidder may also be used for the purpose of financial
criteria provided the Bidder has at least 26% equity in each company whose accounts are merged
in the audited consolidated accounts and provided further that the financial capability of such
companies (of which accounts are being merged in the consolidated accounts) shall not be
considered again for the purpose of evaluation of the Bid.
Page 92 of 145
Format-7
Format for certificate of relationship of Parent Company or Affiliate with the Bidding
Company.
To,
………………………….
Sub: Bid for Implementation of Grid connected Roof Top Solar System.
Dear Sir,
We hereby certify that M/s…………………,M/s……………….,M/s…………….are the

Affiliate(s) /Parent Company of the Bidding Company as per the definition of Affiliate/Parent
Company as provided in this RFP and based on details of equity holding as on seven (7) days prior to
the Bid Deadline.
The details of equity holding of the Affiliate/Parent Company/Bidding Company or vice versa as on
seven (7) days prior to the Bid Deadline are given as below:
Name of Bidding Name of the Affiliate Name of the Percentage of Equity

Company of the Bidding Company having Holding of Parent
Company/ Name of common control on Company in the
the Parent Company of the Affiliate and the Bidding Company
the Bidding Company Bidding Company
*Strike out whichever is not applicable.
…………..
(Insert Name and Signature of Statutory Auditor or practicing Company Secretary of the Bidder)
Page 93 of 145
Format-8
Undertaking from the Financially Evaluated Entity or its Parent Company/ Ultimate Parent
Company
(On the Letter Head of the Financially Evaluated Entity or its Parent
Company/Ultimate Parent Company)
Name:
Full Address:
Telephone No.:
E-mail
address:
Fax/No.:
To,
……….
Dear Sir,
We refer to the RFP No………. dated………. for “Implementation of Grid connected Roof Top Solar
Systems”.
“We have carefully read and examined in detail the RFP, including in particular, Clause ________of
the RFP, regarding submission of an undertaking, as per the prescribed Format at Annexure……. of
the RFP.
We confirm that M/s…………… (Insert name of Bidding Company/) has been authorized by us to
use our financial capability for meeting the Financial Eligibility as specified in Clause…. of the RFP
referred to above.
We have also noted the amount of the Performance Guarantee required to be submitted as per
Clause…. of the RFP the ………………………. (Insert the name of the Bidding Company) in the
event of it being selected as the Empanelled Vendor.
In view of the above, we hereby undertake to you and confirm that in the event of failure of
…………. (Insert name of the Bidding Company) to submit the Performance Guarantee in full or in
part at any stage, as specified in the RFP, we shall submit the Performance Guarantee not submitted
by ……………………… (Insert name of the Bidding Company).
Page 94 of 145
We have attached hereto certified true copy of the Board Resolution Whereby the Board of Directors
of our Company has approved issue of this Undertaking by the Company.
All the terms used herein but not defined, shall have the meaning as ascribed to the said terms under
the RFP.
Signature of Authorized Signatory
Common seal of ………………. has been affixed in my/our presence pursuant to Board of Director’s
Resolution dated……………
WITNESS
(Signature)……………………………
Name……………………………
Designation……………………
(Signature)…………………….
Name……………………………
Designation……………………
Page 95 of 145
Format-9
CONSORTIUM AGREEMENT
execution)
THIS Consortium Agreement (“Agreement”) executed on this _____ day of _____ 2021 between M/s
insert name of Lead Member _____ a Firm / Company incorporated under the laws of _____ and
having its Registered Office at _____ (hereinafter called the “Lead Member”, which expression shall
include its successors, executors and permitted assigns) And M/s _____ a Firm / Company
incorporated under the laws of _____ and having its Registered Office at _____ (hereinafter called
the “Technical Member”, which expression shall include its successors, executors and permitted
assigns),which expression shall include its successors, executors and permitted assigns) WHEREAS,
each Member individually shall be referred to as the “Member” and both the Members shall be
collectively referred to as the “Members” in this Agreement.
WHEREAS the Madhya Pradesh Poorv Kshetra Vidyut Vitaran Company Limited, Jabalpur
(hereinafter called MPPKVVCL, Jabalpur), Company incorporated under the Company’s Act, 1956
has invited response to RFP No. _________________ dated __________ for design, manufacture,
supply, erection, testing, and commissioning including warranty, operation & maintenance of Roof
Top Solar system in jurisdiction of MPPKVVCL, Jabalpur.
WHEREAS the RFP documents stipulates that the Lead Member may enter into a Technical
Consortium Agreement with another Company / Corporate entity to fulfil the Technical Eligibility
Criteria as stipulated in the RFP document. The Members of the Bidding Consortium will have to
submit a legally enforceable Consortium Agreement in a format enclosed with the RFP document.
NOW THEREFORE, THIS AGREEMENT WITNESSTH AS UNDER:
In consideration of the above premises and agreements all the Members in this Consortium do hereby
mutually agree as follows:
1. We, the Members of the Consortium and Members to the Agreement do hereby unequivocally
agree that (M/s_______________), shall act as the Lead Member as defined in the RFP for self
and agent for and on behalf of Technical Member ______.
2. The Lead Member is hereby authorized by the Technical Member of the Consortium to bind the
Consortium and receive instructions for and on their behalf.
3. The Lead Member shall be liable and responsible for ensuring the individual and collective
commitment of each of the Members of the Consortium in discharging all their respective
obligations. Each Member further undertakes to be individually liable for the performance of its
part of the obligations without in any way limiting the scope of collective liability envisaged in
this Agreement.
Page 96 of 145
4. Subject to the terms of this Agreement, the Technical member shall be responsible for providing
technical knowledge for Implementation of Grid connected Roof Top Solar Systems.
5. In case of any breach of any commitment by any of the Consortium Members, the Lead Member
shall be liable for the consequences thereof.
6. This Agreement shall be construed and interpreted in accordance with the Laws of India and
courts at Madhya Pradesh alone shall have the exclusive jurisdiction in all matters relating thereto
and arising there under.
7. It is hereby further agreed that in case of being shortlisted, the Members do hereby agree that they
shall abide by the terms & conditions of the RFP document.
8. It is further expressly agreed that this Agreement shall be irrevocable and shall form an integral
part of the RFP submitted to MPPKVVCL, Jabalpur and shall remain valid till completion of the
job assigned to the Contractor.
9. The Lead Member is authorized and shall be fully responsible for the accuracy and veracity of the
representations and information submitted by the Members respectively from time to time in the
response to RFP.
10. It is hereby expressly understood between the Members that no Member at any given point of
time, may assign or delegate its rights, duties, or obligations under this agreement without the
explicit permission of MPPKVVCL, Jabalpur.
11. This Agreement:
a) Has been duly executed and delivered on behalf of each Member hereto and constitutes the legal,
valid, binding, and enforceable obligation of each such Member.
b) Sets forth the entire understanding of the Members hereto with respect to the subject matter
hereof; and
c) May not be amended or modified except in writing signed by each of the Members and with prior
written consent of MPPKVVCL, Jabalpur.
IN WITNESS WHEREOF, the Members have, through their authorized representatives, executed
these presents on the Day, Month and Year first mentioned above.
For M/s----------------------------- Lead Member ---------------------------------------
(signature, Name & Designation of the person authorized vide Board Resolution Dated)
Witnesses:
1) Signature----------------------- 2) Signature ---------------------
Name: Name:
Address: Address:
Page 97 of 145
For M/s----------------------------- Technical Member

-----------------------------------------
(signature, Name & Designation of the person authorized vide Board Resolution
Dated ………………
Witnesses:
1) Signature----------------------- 2) Signature ---------------------

Name: Name:
Address: Address:
Page 98 of 145
Format-10
(Shareholding Certificate)
Name of the Equity holder Type and % of equity Extent of Voting

Number of shares holding rights
owned
(Signature of Authorized Signatory) With Stamp
(Signature of Company Secretary/Director/Chartered Accountant)
Page 99 of 145
Format-11
UNDERTAKING / DECLARATION BY THE BIDDER
The following declaration must be filled up, sealed and signed by Sole Proprietor, each and
every Partner(s) separately and each and every Director(s) separately on non-judicial stamp
paper worth Rs.100/- duly notarized
(A) “Regarding Conflict of Interest ”
I ……………………… sole proprietor / partner / Director …………….. of

M/s,……………………undertake that :
1. I am not interested as a Proprietor and/or Partner and/or Director in any other party/firm/company
participating in tender No. _____ of Purchaser due for opening on ____/____/___ for procurement of
________
2. I (alongwith my relatives) am not interested as a member/shareholder and does not hold 50% or
above capital/interest/shareholding in aggregate in any other party/firm/company participating in
tender No. __________ of Purchaser due for opening on ____/____/___ for procurement
of___________.
(B) “Regarding Black listing/ Debarring of the firm”
We hereby undertake and submit the declaration that our firm/company is not debarred/black listed
for future business with Discoms of M.P./MPSEB/other successor Companies formed after
restructuring of MPSEB.
In case, at any stage if the above declaration is found false or incorrect, the Purchaser shall be free to
take any punitive/legal action against us, as may be deemed fit , which shall be acceptable/binding on
us and the consequences shall be to our account.
(C) “Regarding information/details given”
I,…………………………………………, the Sole Proprietor / Partner(s)/ Director(s) of

M/s……………………………………, participating in the bidding process against tender
No……………………………………… undertake that I am not interested as a proprietor and/or
partner in any other firm and/or Director in any other company participated in the tender for
procurement of……………………………., and specifically undertake that our firm/Company:
(i) Not follow & shall not follow unethical/unfair/fraudulent practice in any manner.
(ii) Has no conflict of interest with any bidder/firm participating in the tender.
(iii) Not concealing any material information.
(iv) Not given any misleading fact or statement in the offer/bid submitted against the tender.
(v) Has not been debarred/ blacklisted for future business with Purchaser/other Discom of
MP.
Page 100 of 145

Further, the undertaking /declaration shall be signed by all the partners of the firm or Whole time
Chairman/ Whole Time Directors/ all Directors in case of a private limited company except
Independent and Nominee Directors of the company, participating in the tender.
(D) “Regarding Serving Officer(s) or Employee(s) of the MPPKVVCL Jabalpur”
We confirm that no Serving Officer(s) or employee(s) of the MPPKVVCL Jabalpur is/are

Proprietor/Partner(s)/Director(s) of the firm/company or having controlling shares or has controlling
interest in the firm. It is also confirmed that no Proprietor/Partner(s)/Director(s) of the firm/company
has any close relationship (spouse, son, daughter, father, mother or brother) with any serving
Officer(s) or Employee(s) of the MPPKVVCL Jabalpur.
Further, the MPPKVVCL Jabalpur will have full right to cancel the Purchase Order, if awarded
and forfeit the EMD/Bid Security & Performance Guarantee as applicable in the event of the above
condition/situation is observed, even at a later date i.e. after opening of Price Bid/award of Purchase
Order.
SIGNATURE OF TENDERER
NAME IN FULL
DESIGNATION / STAUS IN THE FIRM
COMPANY SEAL
Page 101 of 145

Format-12
Pre-bid Query format

(To be submitted in Word Format)
Name of the Bidder: __________________________________

Date: _____________________________________________
S# Reference of Clause no. of Original Description of Suggestion for

Bid document Bid document clause modifications in
the clause
Sign and Signature of authorised representative of firm
Page 102 of 145

Section – VI
Annexure
(A to X)
Page 103 of 145

Annexure A
DOCUMENTS REQUIRED FOR PROJECT SANCTION
Following documents will be required to be submitted for project sanction:
Check List
For issuance of Sanction Order
S. No. Documents Yes / NO Page No.

1. Sanction Request letter on Letter head (Annexure D)
2. Copy of CAPEX Agreement
3. NOC/ Acknowledgement from MPPKVVCL, Jabalpur
4. Copy of Electricity Bill
5. Coloured Site Photos with Date & Time stamping
6. BOM & SLD
7. Solar PV Module Specs Sheet
8. Solar PV Module IEC Certificates
9. Inverter Specs Sheet
10. Inverter IEC Certificates
Signature
Page 104 of 145

Annexure B
List of Banks
1. SCHEDULED COMMERCIAL BANKS 2. OTHER PUBLIC SECTOR BANKS
SBI AND ASSOCIATES 1. IDBI Bank Ltd.
1. State Bank of India 3. FOREIGN BANKS
2. State Bank of Bikaner & Jaipur 1. Bank of America NA
3. State Bank of Hyderabad 2. Bank of Tokyo Mitsubishi UFJ Ltd.
4. State Bank of Indore 3. BNP Paribas
5. State Bank of Mysore 4. Calyon Bank
6. State Bank of Patiala 5. Citi Bank N.A.
7. State Bank of Travancore 6. Deutsche Bank A. G
7. The Hong Kong and Shanghai Banking
NATIONALISED BANKS Corpn. Ltd.
1. Allahabad Bank 8. Standard Chartered Bank
2. Andhra Bank 9. Societe Generale
3. Bank of India 10. Barclays Bank
4. Bank of Maharashtra 11. Royal Bank of Scotland
5. Canara Bank 12. Bank of Nova Scotia
13. Development Bank of Singapore (DBS,
6. Central Bank of India Bank Ltd.)
14. Credit Agricole Corporate and Investment
7. Corporation Bank Bank
8. Dena Bank 4. SCHEDULED PRIVATE BANKS
9. Indian Bank 1. Federal Bank Ltd.
10. Indian Overseas Bank 2. ING Vysya Bank Ltd.
11. Oriental Bank of Commerce 3. Axis Bank Ltd.
12. Punjab National Bank 4. ICICI Bank Ltd.
13. Punjab & Sind Bank 5. HDFC Bank Ltd.
14. Syndicate Bank 6. Yes Bank Ltd.
15. Union Bank of India 7. Kotak Mahindra Bank
16. United Bank of India 8. IndusInd Bank Ltd
17. UCO Bank 9. Karur Vysya Bank
18. Vijaya Bank 19. Bank of Baroda
Page 105 of 145

Annexure C
Operation and Maintenance Guidelines of Grid Connected PV Plants for Part A & B, C & D
1. For the optimal operation of a PV plant, maintenance must be carried out on a regular
basis.
2. All the components should be kept clean. It should be ensured that all the components are
fastened well at their due place.
3. Maintenance guidelines for various components viz. solar panels, inverter, wiring etc. are
discussed below:
SOLAR PANELS
Although the cleaning frequency for the panels will vary from site to site depending on soiling, it is
recommended that
i. The panels are cleaned at least once every fifteen days.
ii. Any bird droppings or spots should be cleaned immediately.
iii. Use water and a soft sponge or cloth for cleaning.
iv. Do not use detergent or any abrasive material for panel cleaning.
v. Iso-propyl alcohol may be used to remove oil or grease stains.
vi. Do not spray water on the panel if the panel glass is cracked or the back side is
perforated.
vii. Wipe water from module as soon as possible.
viii. Use proper safety belts while cleaning modules at inclined roofs etc.
ix. The modules should not be cleaned when they are excessively hot. Early morning is
particularly good time for module cleaning.
x. Check if there are any shade problems due to vegetation or new building. If there are,
make arrangements for removing the vegetation or moving the panels to a shade-free
place.
xi. Ensure that the module terminal connections are not exposed while cleaning; this poses
a risk of electric shock.
xii. Never use panels for any unintended use, e. g. drying clothes, chips etc.
xiii. Ensure that monkeys or other animals do not damage the panels.
CABLES AND CONNECTION BOXES
i. Check the connections for corrosion and tightness.
ii. Check the connection box to make sure that the wires are tight, and the water seals are
not damaged.
iii. There should be no vermin inside the box.
iv. Check the cable insulating sheath for cracks, breaks or burns. If the insulation is
Page 106 of 145
damaged, replace the wire

v. If the wire is outside the building, use wire with weather-resistant insulation.
vi. Make sure that the wire is clamped properly and that it should not rub against any sharp
edges or corners.
vii. If some wire needs to be changed, make sure it is of proper rating and type.
INVERTER
i. The inverter should be installed in a clean, dry, and ventilated area which is separated
from, and not directly above, the battery bank.
ii. Remove any excess dust in heat sinks and ventilations. This should only be done with a
dry cloth or brush.
iii. Check that vermin have not infested the inverter. Typical signs of this include
iv. Spider webs on ventilation grills or wasps’ nests in heat sinks.
v. Check functionality, e.g., automatic disconnection upon loss of grid power supply, at least
once a month.
vi. Verify the state of DC/AC surge arrestors, cable connections, and circuit breakers.
SHUTTING DOWN THE SYSTEM
i. Disconnect system from all power sources in accordance with instructions for all other
components used in the system.
ii. Completely cover system modules with an opaque material to prevent electricity from
being generated while disconnecting conductors.
iii. To the extent possible, system shutdown will not be done during daytime or peak
generation.
INSPECTION AND MAINTENANCE SCHEDULE:
Compone Activity Description Interval By

nt
PV Cleaning Clean any bird Immediately Beneficiary
Module droppings/ dark spots
on module
Cleaning Clean PV modules Fortnightly or as Beneficiary
with plain water or mild per the site
dishwashing detergent. conditions
Do not use brushes, any
types of solvents,
abrasives, or harsh
detergents.
Page 107 of 145

Inspection Use infrared camera to Annual Technician

(for plants > inspect for hot spots;
100 kWp) bypass diode failure
Component Activity Description Interval By
PV Array Inspection Check the PV Annual User/Technician

modules and rack for any
damage. Note down location
and serial number of
damaged modules.
Inspection Determine if any new Annual User/Technician
objects, such as vegetation
growth, are causing shading
of the, array and move them
if possible.
Vermin Remove bird nests or Annual User/Technician
Removal Vermin from array and rack
area.
Junction Inspection Inspect electrical boxes for Annual Electrician
Boxes corrosion or intrusion of
water or insects. Seal boxes
if required. Check position
of switches and breakers.
Check operation of all
protection devices.
Wiring Inspection Inspect cabling for signs of Annual Electrician
cracks, defects, loose
connections, overheating,
arcing, short or open
circuits, and ground faults.
Inverter Inspection Observe Quarterly Electrician
Compone Activity Description Interval By

nt
Instantaneous operational
indicators on the faceplate of
the inverter to ensure that the
amount of power being
generated is typical of the
conditions. Inspect Inverter
housing or shelter for physical
maintenance, if required.
Page 108 of 145

Clean or replace any As Electrician

Inverter Service air filters. needed
Spot-check monitoring
instruments pyranometer etc.)
with standard instruments to
ensure that they are
operational and within
Instrumen Validation specifications. Annual PV Specialist
ts
Inspect transformer
oil level, temperature Electrician
gauges, breather, silica gel, Annual
Transfor Inspection meter, connections etc.
mer
Tracker Inspection Inspect gears, gear boxes, Annual Technician
(if bearings as required.
present)
Lubricate tracker Bi-annual Technician
mounting bearings, gearbox
Service as required.
Plant Monitoring Daily Operation and Daily Beneficiary
Performance Monitoring
Inverter Inspection Observe instantaneous Quarterly Electrician
operational indicators on the
faceplate of the inverter to
ensure that the amount of
power being generated is
typical of the conditions.
Inspect Inverter housing or

shelter for physical
maintenance, if required.
Inverter Service Clean or replace any air As Electrician
filters. needed
Instrumen Validation Spot – check monitoring Annual PV Specialist
ts instruments (pyranometer etc.)
with standard instruments to
ensure that they are operational
and within specifications.
Page 109 of 145

Transfor Inspection Inspect transformer Annual Electrician

mer oil level, temperature
gauges, breather, silica gel,
meter, connections etc.
Inspection Inspect gears, gear boxes, Annual Technician
Tracker bearings as required.
Service Lubricate tracker mounting Bi-annual Technician

(if
bearings, gearbox as
present)
required.
Plant Monitoring Daily Operation and Daily Beneficiary
Performance Monitoring
Spare Management Manage inventory of spare As Site in charge

Parts parts. needed
Logbook Documentati Document all O&M Continuo Site in charge
on activities in a workbook us
available to all service
personnel
Operation and Maintenance Guidelines of Grid Connected PV Plants
i. Periodic cleaning of solar modules, preferably once every fortnight. As this task must be done
by the beneficiary, the vendors shall apprise the beneficiary on the importance and proper
technique for cleaning.
ii. O&M of Solar Power Plant shall be compliant with grid requirements to achieve committed
energy generation.
iii. Periodic checks of the Modules, PCUs and BoS shall be carried out as a part of routine
preventive and breakdown maintenance.
iv. Immediate replacement of defective Modules, Invertors/PCUs and other equipment as

and when required.
v. Supply of all spares, consumables and fixtures as required. Such stock shall be maintained for
all associated equipment and materials as per manufacturer/ supplier’s recommendations.
vi. All the equipment testing instrument required for Testing, Commissioning and O&M for the
healthy operation of the Plant shall be maintained by the Bidder. The testing equipment must be
calibrated once every 2 years from NABL accredited labs and the certificate of calibration must
be kept for reference as required.
vii. If negligence/ mal operation on part of the Bidder's operator results in failure of equipment,
such equipment should be repaired/ replaced by the Bidder free of cost.
Page 110 of 145

viii. If any jobs covered in O&M Scope as per RFP are not carried out by the contractor/ Bidders
during the O&M period, the Engineer-In-Charge shall take appropriate action as deemed fit.
ix. MPPKVVCL, Jabalpur reserves the right to make surprise checks/ inspection visits at its own or
through authorized representative to verify the O&M activities being carried out by the Bidder.
Failure to adhere to above guidelines will result in penal action including debarring from
participation in next tender
Page 111 of 145

Annexure D
Sanction Request Letter
(On Letterhead of the Vendor)

Letter No. XX/XXX/2019-20/XXX Dated XX.XX.XXXX
To,
Nodal Officer
Madhya Pradesh Poorv Kshetra Vidyut Vitaran Company Limited
“Block no. 7, Shakti Bhawan, Rampur, Jabalpur (M.P.) - 482002
Sub: Application for approval of project sanction for disbursement of CFA for Installation
and Commissioning of Solar PV Plant under XXXX Model in Part X
Ref: 1. Your Allocation Letter XXXX/XXX/XXX dated XX.XX.XXXX
2. Project Sanction documents received vide letter number XXX dated XX.XX.XXXX
Dear Sir,
In reference to the above allocation letter dated XX.XX.XXXX, allocating us an aggregate capacity
of XX kWp (allocated capacity in the category) Solar PV Project under XXXX model under Part X,
we request you to kindly issue this consent letter for installation and commissioning of solar PV
projects in Madhya Pradesh Poorv Kshetra Vidyut Vitaran Company Limited Jabalpur area under the
grid connected rooftop scheme as per the following details:
Total allocated capacity Project Cost Capacity Sanctioned CFA Amount

(Rs/ kWp) (kWp)
1.
2.
3.
We shall complete the Installation & Commissioning of the sanctioned projects as per the terms and
conditions of the RFP document and work order issued by the MPPKVVCL, Jabalpur.
Please find the check list of documents attached for sanction of projects
S. No Documents Yes/ No Page No.
1. Covering letter on Letterhead
2. Copy of CAPEX Agreement/ RESCO

Agreement (PPA)
Page 112 of 145
3. NOC/ Acknowledgement from

MPPKVVCL, Jabalpur
4. Copy of Electricity Bill
5. Coloured Site Photos with Date & Time

Stamping and Geo-coordinates
6. BOM & SLD
7. Solar PV Module Specs Sheet
8. Solar PV Module IEC Certificates
9. Inverter Specs Sheet
10. Inverter IEC Certificates
11. DCR Undertaking (individually for each

project)
Thanking You
Yours Faithfully,
(Name of Authorized signatory of the Vendor)
(Designation)
Page 113 of 145

Annexure E
Quality Certification, Standards and Testing for Grid-connected Rooftop Solar PV

Systems/Power Plants
Quality certification and standards for grid-connected rooftop solar PV systems are essential for the
successful mass-scale implementation of this technology. It is also imperative to put in place an
efficient and rigorous monitoring mechanism, adherence to these standards. Hence, all components of
grid-connected rooftop solar PV system/ plant must conform to the relevant standards and
certifications given below:
Solar PV Modules/Panels
IEC 61215/ IS Design Qualification and Type Approval for Crystalline Silicon
14286 Terrestrial Photovoltaic (PV) Modules
IEC 61701 Salt Mist Corrosion Testing of Photovoltaic (PV) Modules
IEC 61853- Part 1/ Photovoltaic (PV) module performance testing and energy rating:
IS 16170: Part 1 Irradiance and temperature performance measurements, and power rating
IEC 62716 Photovoltaic (PV) Modules – Ammonia (NH3) Corrosion Testing (As per
the site condition like dairies, toilets)
IEC 61730-1,2 Photovoltaic (PV) Module Safety Qualification – Part 1: Requirements

for Construction, Part 2: Requirements for Testing
IEC 62804 Photovoltaic (PV) modules - Test methods for the detection of
potential-induced degradation. IEC TS 62804-1: Part 1: Crystalline
silicon (mandatory for applications where the system voltage is > 600
VDC and advisory for installations where the system voltage is < 600
VDC)
IEC 62759-1 Photovoltaic (PV) modules – Transportation testing, Part 1:

Transportation and shipping of module package units
Solar PV Inverters
IEC 62109-1, IEC Safety of power converters for use in photovoltaic power
62109-2 systems –
Part 1: General requirements, and Safety of power converters for use in
photovoltaic power systems
Part 2: Particular requirements for inverters. Safety compliance
(Protection degree IP 65 for outdoor mounting, IP
54 for indoor mounting)
IEC/IS 61683 Photovoltaic Systems – Power conditioners: Procedure for
(as applicable) Measuring Efficiency (10%, 25%, 50%, 75% & 90-100% Loading
Conditions)
Page 114 of 145

BS EN 50530 Overall efficiency of grid-connected photovoltaic inverters:
(as applicable) This European Standard provides a procedure for the measurement of the
accuracy of the maximum power point tracking (MPPT) of inverters,
which are used in grid- connected photovoltaic systems. In that case the
inverter energizes a low voltage grid of stable AC voltage and constant
frequency. Both the static and dynamic MPPT efficiency is considered.
IEC 62116/ UL Utility-interconnected Photovoltaic Inverters - Test Procedure

1741/ IEEE 1547 (as of Islanding Prevention Measures
applicable)
IEC 60255-27 Measuring relays and protection equipment – Part 27:
Product safety requirements
IEC 60068-2 (1, 2, Environmental Testing of PV System – Power Conditioners
14& 30) and Inverters
a) IEC 60068-2-1: Environmental testing - Part 2-1: Tests - Test A: Cold
b) IEC 60068-2-2: Environmental testing - Part 2-2: Tests -
Test B: Dry heat
c) IEC 60068-2-14: Environmental testing - Part 2-14: Tests - Test N:
Change of temperature
e) IEC 60068-2-30: Environmental testing - Part 2-30: Tests - Test Db:
Damp heat, cyclic (12 h + 12 h cycle)
IEC 61000 – 2,3,5 Electromagnetic Interference (EMI) and Electromagnetic
(as applicable) Compatibility (EMC) testing of PV Inverters
Fuse
IS/IEC 60947 (Part General safety requirements for connectors, switches, circuit
1, 2 & 3), EN breakers (AC/DC):
50521 a) Low-voltage Switchgear and Control-gear, Part 1: General rules
b) Low-Voltage Switchgear and Control-gear, Part 2: Circuit
Breakers
c) Low-voltage switchgear and Control-gear, Part 3: Switches,
disconnectors, switch-disconnectors, and fuse-combination units
d) EN 50521: Connectors for photovoltaic systems – Safety requirements
and tests
IEC 60269-6 Low-voltage fuses - Part 6: Supplementary requirements for
fuse-links for the protection of solar photovoltaic energy systems
Surge Arrestors
IEC 62305-4 Lightening Protection Standard
IEC 60364-5-53/ Electrical installations of buildings - Part 5-53: Selection and
IS 15086-5 (SPD) erection of electrical equipment - Isolation, switching and control
IEC 61643- Low-voltage surge protective devices - Part 11: Surge protective devices
11:2011 connected to low-voltage power systems - Requirements and test methods
Page 115 of 145

Cables
IEC 60227/IS 694, General test and measuring method for PVC (Polyvinyl
IEC 60502/IS 1554 chloride) insulated cables (for working voltages up to and including 1100
(Part 1 & 2)/ V, and UV resistant for outdoor installation)
IEC69947
BS EN 50618 Electric cables for photovoltaic systems (BT(DE/NOT)258),
mainly for DC Cables
Earthing /Lightning
IEC 62561 Series IEC 62561-1: Lightning protection system components (LPSC) - Part 1:
(Chemical earthing) Requirements for connection components
IEC 62561-2: Lightning protection system components (LPSC) - Part 2:
Requirements for conductors and earth electrodes
IEC 62561-7: Lightning protection system components (LPSC) - Part 7:
Requirements for earthing enhancing compounds
Junction Boxes
IEC 60529 Junction boxes and solar panel terminal boxes shall be of the
thermo-plastic type with IP 65 protection for outdoor use, and
IP 54 protection for indoor use
Energy Meter
IS 16444 or as A.C. Static direct connected watt-hour Smart Meter Class 1 and 2 —
specified by the Specification (with Import & Export/Net energy measurements)
DISCOMs
Solar PV Roof Mounting Structure
IS 2062/IS 4759 Material for the structure mounting
Note: Equivalent standards may be used for different system components of the plants.
Page 116 of 145

Annexure F
PROJECT REPORT FORMAT
Format for Summary Project Report for
Grid Connected Rooftop Solar Plants
1. Name of Bidder:
2. RFP no.
3. Project details (Site location & Address):
4. Brief about the Rooftop Solar Power Generation System:
5. Details of the beneficiary:
6. Specifications of the Components and Bill of Material/ Quantities:
S. No. Component Specifications Quantity Make

A Solar PV module
A.1 Aggregate Solar PV
capacity (kWp)
B Grid Tie inverter (Type and
Capacity)
B.1 Aggregate Inverter
capacity (kVA)
C Module mounting structure
D Array Junction Box

E AC Distribution Board
F Cable (All type)
G Earthing Kit
(maintenance free)
H Meters
I Online monitoring
system
J Any other component
K Transformer
7. Unit cost of solar power generation:
8. Expected output/annum:
9. Respective drawings for layout, electrical wiring connections, earthing, components etc.
10. Connectivity details with grid and metering arrangement (with sketch diagram)
11. Copy of electricity bill of the beneficiary and consumer number
12. Any other information.
13. Documentary proof regarding beneficiary type as per of the RFP document.
Page 117 of 145

Annexure G
DECLARATION of AUTHORIZATION
execution.)
I/ We …………………. (name and address of the registered office of the Bidding Company as
applicable) do hereby constitute, appoint, and authorize Mr./Ms. ……………………. (name &
residential address) who is presently employed with us and holding the position of ………… to do in
our name and on our behalf, all such acts, deeds, and things necessary in connection with or
incidental to submission of our Bid for implementation of grid connected Roof top solar projects in
response to the RFP No ………………… dated …………. issued by MPPKVVCL, Jabalpur
including signing and submission of the Bid and all other documents related to the Bid, including but
not limited to undertakings, letters, certificates, acceptances, clarifications, guarantees or any other
document which the MPPKVVCL, Jabalpur may require us to submit.
The aforesaid undertaking is further authorized for making representations to the MPPKVVCL,
Jabalpur and providing information / responses to Madhya Pradesh representing us in all matters
before MPPKVVCL, Jabalpur and generally dealing with MPPKVVCL, Jabalpur in all matters in
connection with Bid till the completion of the bidding process as per the terms of the above-
mentioned RFP.
We hereby agree to ratify all acts, deeds and things done by our said undertaking pursuant to this
undertaking and that all acts, deeds, and things done by our aforesaid undertaking shall be binding on
us and shall always be deemed to have been done by us.
All the terms used herein but not defined shall have the meaning ascribed to such terms under the
RFP.
Signed by ………………………………………………. (Insert the name of the executants’

company) Name: Company:
Phone :
E-mail: Address :
Sincerely
Page 118 of 145

Annexure H
Quarterly O&M report

Month and year:
Name of the bidder:
RFP ref no.:
Project Capacity:
Address of the site:
Part A
Compo Activity Description Da Name *Rem
nent te / arks
Signa
ture
Cleaning Immediately clean any bird
droppings/dark spots on module.
PV
Module
Cleaning Clean PV modules with plain water or
mild dishwashing detergent.
Inspection Infrared camera inspection for hot

(for spots; bypass diode failure.
plants>
100 kWp)
PV Inspection Check the PV modules and rack for
Array any damage.
Inspection If any new objects, such as

vegetation growth etc., are causing
shading of the array. Remove if any.
Vermin Remove bird nests or vermin from array

Removal and rack area.
Junctio Inspection Inspect electrical boxes for corrosion,

n intrusion of water or vermin. Check
position of switches and breakers.
Boxes
Check status of all protection devices.
Page 119 of 145

Wiring Inspection Inspect cabling for signs of cracks,

defects, lose connections, corrosion,
overheating, arcing, short or open
circuits, and ground faults.
Inverter Inspection Observe instantaneous operational

indicators on the faceplate. Inspect
Inverter housing or shelter for any
physical maintenance. Check for
connection tightness.
Inverter Service Clean or replace any air filters.
Instrum Validation Verify monitoring instruments

ents (pyranometer etc.) with standard
instruments to verify their operation
within tolerance limits.
Transfo Inspection Inspect transformer oil level,

rmer temperature gauges, breather, silica gel,
meter, connections etc.
Plant Monitorin Daily Operation and Performance

g Monitoring.
Spare Managem Manage inventory of spare parts.

Parts ent
Logboo Document Maintain daily log records.
k ation
Tracker Inspection Inspect gears, gear boxes, bearings,
(if any) motors.
Service Lubricate bearings, gear as

required.
*Provide details of any replacement of systems/components, damages, plant/inverter shut down

(planned/forced), breakdown, etc under remarks.
The same may be inspected by MPPKVVCL, Jabalpur or its authorized representative at any time 5
years of O&M period. The Register will have the information about the daily generation, Inverter
downtime if any, Grid outages.
Page 120 of 145

Annexure I
(Tax Invoice on Company letter Head with GST No.)

Invoice No.: Place of Supply:
Invoice Date:
Bill To
Name, contact no. and Address of the consumers
S. Item and CGST SGST Amt

HSN/SAC Qty Rate
No Description % Amt % Amt
T
ota
l x
Total
Total in Words amount x
Admissibl
e CFA @ Y
40%
Terms and Conditions Amount
billed to
consumer, Rs. (x-y)
excluding
CFA
Total
Authorized Signature
Page 121 of 145

Annexure J
Project Completion Report for Grid-Connected Rooftop
Financial year *:
Approval No. *:
Proposal Title:
Installed by agency:
Title of the Project*: SPV Capacity

(kWp)*:
Category of the Name of the
organization/ contact
beneficiary*: person*:
Address of contact person*:
State*: District/City*:
Mobile*: Email*:
Aadhaar Card Number (For Latitude:
Residential) Copy to be attached.
Longitude:
Other info
Electricity Distribution Company Sanction Load
Name:
Electricity consumer account no. as
per electricity bill:
Technology Description & System Design /Specification

(Compliance to BIS/ IEC Standards is mandatory – Attach Copies)
1. Solar PV Module:
Power of each PV Module / Nos.
(Wp)* / Make
Cumulative Capacity of
Modules(kWp):
Solar cell technology: Tilt Angle of
Modules:
Module efficiency (in Azimuth
Percentage):
Indigenous or imported RFID passed
inside or outside:
2. Inverters:
Type of inverter:
Page 122 of 145

Power of each PCU/

Nos. of inverters (kVA)*
/ Make
Capacity/Power of PCU/inverters Type of Charge
(kVA): Controller / MPPT
Inverter efficiency (Full load):
(in percentage)
Grid connectivity level phase Single Phase/ Grid connectivity 230 V/ 415 V
Three Phase level Voltage
3. Mounting Structures
Type Surface Finish
Material Wind Speed
Tolerance
4. Cables:
DC Cable Make & Size Length:
AC Cable Make & Size Length:
(Inverter to ACDB)
AC Cable Make & Size Length:
(ACDB to Electric Panel)
Conductor Multi strand Insulation/sheath PVC /XLPE
high Insulated
conductivity
Copper
5. JUNCTION BOX & DISTRIBUTION BOARDS
Type weatherproof, Nos.:
dust & vermin
proof
Make
6. EARTHING & LIGHTNING PROTECTION
EQUIPMENT EARTHING
AC (Nos.) Earth Resistance
DC (Nos.) Earth Resistance
LIGHTNING ARRESTORS (LA)
Type
LA (Nos.) Earth Resistance
(Signature of Vendor)
With Stamp
Annex: Copy of System test & Earth test reports (annexed)
Page 123 of 145

Commissioning Test Report ……. kW
Inverter Testing (DC) Side: Nos. of Inverter: ………. Nos.

Inverter S. No. Capacity String 1: Voc String 2: Voc Remark
Inverter Testing (AC) Side – Single / Three Phase

Inverter S. Capacity R – Y/ Y – B B-R R–N Y–N B-N Remark
No. P-N
ACDB & Meter Panel Testing – Single / Three Phase
R – Y/ Y–B B-R R–N Y–N B-N Remark

P-N
ACDB I/C (V)
ACDB O/G (V)
Meter Panel I/C
Meter Panel
O/G
Earthing Pit Details: Nos. of Earth Pit: ………. Nos.
Earthing AC Earthing DC Earthing LA Remark

Earth Test Value (Ohm)
Sign …………………………
Site Engineer
Page 124 of 145

Annexure K
Check List
Documents against Completion of Project

Name of Vendor: ________________________ Allocated Capacity: _____ kWp
Allocation letter No.: ________________________________________________
Consent letter No.: _________________________________________________
Name of Beneficiary: _________________________ Installed Capacity: ___ kW
S. Documents Yes / NO Page No.

No.
1. Claim letter for CFA
2. Solar System Warrantee Certificate for 5 / 25 years
3. Copy of Inspection report
4. Copy of PR Test report
5. Copy of Completion report - Annexure J
6. Copy of Solar System (Electrical side) testing report
7. Copy of Joint Completion certificate (JCR)
8. Solar PV module & Solar Inverter Serial No.
9. Solar PV module & Solar Inverter test sheet
10. Solar PV module & Solar Inverter warranty certificates
11. Solar PV plant Insurance Cover
12 PV Syst, Stadd Pro, Final BOM, As built drawing
13 Net Metering Installation report
Signature
Page 125 of 145

Annexure L
INTIMATION TO DISCOM FOR IMPLEMENTATION OF GRID CONNECTED
ROOFTOP SOLAR PV PLANT UNDER
_________________________________ SCHEME
To, Date:
_______________
_______________
_______________ (Designated Officer, DISCOM)
1. Name of SPD/Implementing Agency
2 Name of the Consumer*
Site Details*
3 Address of the Rooftop Project Site: * H No:
Street Name:
Village Name:
District Name:
State:
Pin Code:
4 Phone / Mobile no. *
5 Email Id:
6 Electricity Consumer No. *
7 Category (Please ) * ◉ Residential
8 Installed Plant Capacity (kWp)*
9 Connected load (kVA)*
10 Voltage level at interconnection*
11 Nearest Transformer Details Location: Capacity:
12 Details of Inverter with Anti-Islanding
Protection* Make: Capacity:
Phase (Φ): (Please ) ◉ -Phase
Galvanic Isolation (Please ) ◉ Inside Outside Inverter
14 Both AC and DC components of the SPV power plants Earthed*
15 CEIG Inspection required*
16 If, Yes, Inspection date *
(Attach copy of CEIG Certificate)
18 Bank Account details Account No.
Bank Branch
19 Date of Grid Synchronization*
20 Net metering and grid connectivity Applied on:
. (Attach acknowledgment from Fees Deposited On:
DISCOM, if received)
*to be provided mandatorily
It is certified that the information furnished above is true to the best of my knowledge.
Consumer /Authorised Signatory
Page 126 of 145

Annexure M
(CFA Claim Letter on Company letter Head)
Ref No………………… Date: …….

To,
CGM (Commercial)
O/o MD,Madhya Pradesh Madhya Kshetra Vidyut Vitara Company Limited,
Block no. 7, Shakti Bhawan, Rampur, Jabalpur (M.P.) - 482002
Sub: Claim Letter for release of CFA for Solar Power Plant of …… kWp capacity installed at
……….
Ref:
1. MPPKVVCL, Jabalpur Allocation letter No. ………….
2. MPPKVVCL, Jabalpur Consent letter No………………
Dear Sir,
This is in reference to MPPKVVCL, Jabalpur allocation and consent letter, We, …………………….
(Name of Company) has successfully commissioned the ……… kWp capacity rooftop solar plant
installed at ……………………………. (Name, CA (IVRS)No. & Address Site).
As per the sanction order, ……………………. (Name of Company) is entitled to CFA of

Rs…………………., post successful installation, commissioning, and inspection of the rooftop Solar
Power Plant.
Therefore, kindly release the CFA of Rs. ……………………. (Rs. …. In words) at the earliest.
Thanks, and regards,
(Signature)
Signed and Stamp
Page 127 of 145

Annexure N
(On non-judicial stamp paper of appropriate value)
INDEMNITY BOND
This Indemnity bond is made this _______________ day __________________by M/s________

having its registered office at _________________ (herein after called as vendor which expression
shall include its successors and permitted assigns) in favour of Madhya Pradesh Poorv Kshetra
Vidyut Vitaran Company Limited, Jabalpur (hereinafter called MPPKVVCL, Jabalpur which
expression shall include its successor and assigns).
Whereas MPPKVVCL, Jabalpur has sanctioned to the vendor following Solar projects vide its
sanctions letters in terms of which MPPKVVCL, Jabalpur is required to release CFA to the vendor
for erection, operation, and maintenance of Solar Power Plant:
S. No. Name & Address of Consumers CA No. Capacity of Plant
And whereas by virtue of clause No……. of the said contract, the vendor is required to establish an
Insurance Cover for third party liability, however, same has not been established and therefore,
executing an Indemnity bond in favour of MPPKVVCL, Jabalpur for the purpose of performance of
the contract (hereinafter called the CFA)
Now, therefore, this indemnity bond witnesses this as follows:
1. The contractor undertakes to keep MPPKVVCL, Jabalpur harmless against any past, future
unforeseen loss or damage due to any event/act occurred up to the period of commissioning
that may be caused due to non-establishment of Insurance Cover under the contract against
which the CFA has been released by MPPKVVCL, Jabalpur.
2. This indemnity bond is irrevocable. The vendor to execute the project in part / full as per the
terms and conditions of the contract, shall be deemed to be a breach of contract and the vendor
shall forthwith return the CFA with interest @ 18% upon demand from MPPKVVCL,
Jabalpur without demur, reservation, or protest and without reference to any arbitrator /
tribunal or any other authority whatsoever.
3. Now, the condition of this bond is that if the contractor shall duly and punctually comply with
the terms and conditions of this bond to the satisfaction of MPPKVVCL, Jabalpur, then the
above bond shall be void, but otherwise, it shall remain in full force and virtue.
In witness where of the vendor has here–unto set its hand through its authorized representative under
the common seal of the company, the day, month, and year first above mentioned.
Page 128 of 145

Witness I For and on behalf of M/s

Authorized Representative
Signature Signature
Name Name
Address Address
Witness II
Authorized Representative
Signature
Name
Address
(Bond should be duly notarized)
Note: *Indemnity Bonds are to be executed by the authorized persons and (i) In case of contracting
Company under common seal of the Company or (ii) having the power of attorney issued under
common seal of the company with authority to execute Indemnity Bonds, (iii) In case, (ii) the original
Power of Attorney if it is specifically for our contract or a Photostat copy of the Power of Attorney if
it is a General Power of Attorney and such documents should be attached to Indemnity Bond.
Page 129 of 145

Annexure O
Joint Inspection Report
It is to certify that a Grid Connected Solar PV Power Plant has been installed with following details:
1. Name of the beneficiary: ________________________

2. Address of installation with pin code: ______________________
3. Electricity consumer number: ___________________________
4. Solar PV module capacity (DC): ______________________ kWp
5. Inverter capacity (AC) (Nominal output power): __________________ kW
6. Date of installation: __________________
7. Date of commissioning (after installation of net-meter): ________
8. Date of Joint inspection: _________________
9. Metering arrangement: _______________________ (Net meter/Gross meter/Net billing)
The above system is as per BIS/MNRE specifications and has been checked for its performance on
____________ and it is working satisfactorily.
DISCOM EMPANELLED AGENCY CONSUMER

Name ________ _________________ ________
Designation ________ _____________________
Date ________ _____________________

________
Sign ________ _____________________

________
Seal ________ _____________________
It is to certify that the above system has been purchased with following details:
1. Total project cost ₹ ________________

2. CFA amount ₹ ________________
3. Amount paid by beneficiary ₹ ________________
EMPANELLED AGENCY CONSUMER
Name _____________________ ________
Designation _____________________
Date _____________________ ________
Sign _____________________ ________
Seal _____________________
Page 130 of 145

Annexure P
DASHBOARD COMPONENTS
SITE LIST
Column Description
Site Name Consumer Name or CA no. where solar rooftop PV plant is
installed
Address, Zip code Location and Division details
Peak Power Displays the peak power from solar array
DASHBOARD
Column Description
Site Selection Menu Typically, a list of all the solar plants installed in the
licensed area
Overview Bar Displays the current power generated in AC from inverter/s,
Energy today and Monthly total energy
Site Summary Display the relevant details of the plant
Power & Energy Displays the power and energy graphs which shows the
power and energy over a period of time and enables the
download of the graphs in all major formats, such as xls,
png and jpg
Weather Displays the local weather conditions, like minimum and
maximum temperature, clouds conditions
Solar Radiation (Irradiation) Displays the daily or monthly peak sun hours from NASA,
IMD or MNRE database
PLANT DETAILS
Column Description
Plant Capacity Installed Capacity (in kWp)
Module details Make and electrical Specification
Module Serial No. RFID
Last Measured 10-15 mins reading (data fetching frequency)
Current (Amp) Module output current/Inverter input current
Voltage (V) Module output voltage/Inverter AC voltage
V DC Inverter DC voltage
Energy (Wh) Inverter energy
Page 131 of 145

Annexure Q
Check list for online documents to be uploaded:
S. No. Documents Details Attached, (Yes/ No)

1. Covering letter as per Format-1.
2. General Particulars as per Format-2.
3. Original copy of the EMD as per Format -3 in the form of online
mode. Check list as per Format-5 or in case of exemption copy
of valid MSME/NSIC/ DIC/ DIPP registration.
4. DD/ Bankers cheque for an amount as per Bid Information Sheet,
drawn in favour of MPPKVVCL, Jabalpur against payment of
tender processing fee.
5. Original Power of Attorney supplemented with Board resolutions
for PART-A, B, C & D (as per Format-6), if applicable.
6. Financial eligibility criterion (as per Format -7).
7. Certificate for certificate of relationship of Parent Company or
Affiliate with the Bidding Company (as per Format -8), if
required.
8. Undertaking from the Financially Evaluated Entity or its Parent
Company/ Ultimate Parent Company (as per Format -9), if
required.
9. Original copy of the Consortium Agreement as per Format-10, if
any (for PART- A, B, C & D)
10. Share Holding certificate (Format -11).
11. Self-Declaration, Annexure-G for PART- A, B, C & D
12. The Passphrase to decrypt the relevant Bid-Part in a sealed
envelope before the start date and time of the Tender Opening
Event (TOE).
Page 132 of 145

Annexure R
Check list for online documents:
S. No. Documents Details Attached, (Yes/ No)

1. Certificate of incorporation and
Updated Memorandum of Association (MoA).
2. Scanned copy of DIPP/MSME/NSIC registration
certificate.
3. Declaration on bidder’s letterhead for Non blacklisting
from any Government Department/ PSU/ SEB’s.
4. PAN registration.
GST registration.
5. For meeting technical eligibility criterion:
Scanned copy of the Commissioning certificate and Work
order/ Contract/ Agreement/ from the Client/ Owner.
6. For meeting financial eligibility criterion:
scanned copy Balance showing Annual Turnover or Net
worth.
7. Acceptance of RFP terms and conditions including
amendments & clarification on letter head of the bidder.
Page 133 of 145

Annexure S
Reference Bidders’ Declaration Format associated with Implementation of ALMM Order
(on the letter head of the bidder)
Declaration
To Whomsoever this may concern
Reference: (RFP no. and description)
1. We hereby declare that we are fully aware of the binding provisions of the ALMM order and
the Lists there under, while quoting the rate in the tender no. tender number floated by name if
tendering authority
2. We understand that the List – I (Solar PV Modules) of ALMM Order, Annexure – I of the O
M, issued by MNRE on 10th March 2021 will be updated by MNRE from time to time. We
also understand that the Modules to be procured for this project, shall be from the List – I of
the ALMM order applicable on the date of invoicing of such modules.
3. We further understand and accept that we shall be liable for penal action, including but not
limited to blacklisting and invocation of Performance Bank Guarantee, if we are found not
complying with the provisions of ALMM Order, including those mentioned above.
Name:
Designation:
Organization:
Date:
(Signature and Stamp)
Page 134 of 145

Annexure T
Standard Operating Procedure (SOP) for Installation and Metering Connection of Grid Connected
Solar Rooftop PV Systems by DISCOMs
ACTIVITY RESPONSIBILITY TIMELINE (Max Working

Days)
Submission of Application along with CONSUMER Zero Date
Registration Fee
Acknowledgment of Application by DISCOM 02
DISCOM
Site Verification / Technical Feasibility DISCOM 15
& issuance of Sanction Letter of
Approval / Termination
i. Submission of Meter details CONSUMER / 30
and meter testing charges VENDOR
ii. Execution of Net Metering
Agreement.
iii. Installation of Rooftop Solar
System.
iv. Submission of Work
Completion Report/Certificate
v. Approval Certificate by CEIG
(if applicable)
OR
(If Net Meter procurement under DISCOM scope)
i. Submission of Meter details 30
and meter testing charges
ii. Execution of Net Metering
Agreement.
iii. Installation of Rooftop Solar
System.
iv. Submission of Work
Completion Report/Certificate
v. Approval Certificate by CEIG
(if applicable)
Inspection / Verification by DISCOM, DISCOM 07
Installation of Meter and (after submission of work
Commissioning of the RE System completion report/certificate)
Release of CFA DISCOM 05-10 (subject to submission of
complete documents as per
MNRE and availability of funds)
Billing Process DISCOM Next Billing Cycle
(After synchronization with Grid)
Page 135 of 145

Annexure U
Format for Bid Security Declaration
(To be submitted separately for each Project Group)

(To be stamped on non – judicial stamp paper as per the stamp act of the state where the document is
made)
Ref: ______________
Declaration No.: (Insert Name of Project Group)
Date: ___________
Subject: Declaration of bid security requirement.
We, _______(insert name of the Bidder) hereby provide this undertaking to MPPKVVCL, Jabalpur in
respect to our response to RfP vide RfP No. _____________dated___________. We undertake that
we will abide by the provisions of the RfP for the activities pertaining to submission of response to
RfP, during the bid validity period. We undertake not to withdraw or modify our bid during the bid
validity period, in line with provisions of the RfP. In case we withdraw or modify our response to the
RfS during the bid validity period, or violate other provisions of the RfP which make the bid non-
responsive under Clause 4.2 of the RfP, we, ___________ (insert name of the bidder) including our
Parent, Ultimate Parent, and our Affiliates shall be suspended/debarred from participating in
upcoming tenders issued by any department of Madhya Pradesh Government for a period of 5 years
from the date of default as notified by Madhya Pradesh Poorv Kshetra Vidyut Vitaran Company
Limited Jabalpur.
(Name and Signature of the Authorized Signatory
Page 136 of 145

Annexure V
Undertaking/Self- Declaration for domestic content requirement fulfilment

(On a plain Paper)
This is to certify that M/S…………………………………………...Company Name has installed

……………KW Capacity Grid Connected Rooftop Solar PV Power Plant
for………………………………………………………Consumer Name at ……………………….
Address under sanction
number…………………….Dated………………………………….…….sanction date issued
by…………………………MPPKVVCL Jabalpur.
It is hereby undertaken that the PV modules installed for the above-mentioned project are
domestically manufactured using domestic manufactured solar cells. The details of installed PV
Modules are follows:
1. PV Module Capacity:
2. Number of PV Modules:
3. Sr No of PV Module
4. PV Module Make:
5. Purchase Order Number:
6. Purchase Order Date:
7. Cell manufacturer’s name
8. Cell GST invoice No
The above undertaking is based on the certificate issued by PV Module manufacturer/supplier while
supplying the above-mentioned order.
I, ………………………on behalf of M/S………………………………………Company Name
further declare that the information given above is true and correct and nothing has been concealed
therein. If anything is found incorrect at any stage then the due Central Financial Assistance (CFA)
that I have not charged from the consumer can be withheld and appropriate criminal action may be
taken against me and my company, as per law, for wrong declaration. Supporting documents and
proof of the above information will be provided as and when requested by MNRE/ MPPKVVCL
Jabalpur.
(Signature With official Seal)

For M/S……….……………………………...
Name…..……………………………………
Designation……..…………………………..
Phone…………………………….…………
Email……….………………………………
Page 137 of 145

Annexure W
Rooftop Structure Drawing
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Page 144 of 145

Annexure X
Agreement between Vendor and beneficiary for additional cost
This agreement is signed between two parties i.e., M/s (Name of Vendor) registered at
address, who is an empanelled vendors in the tender floated by Madhya Pradesh Poorv Kshetra
Vidyut Vitaran Company Limited (MPPKVVCL, Jabalpur) for implementation of grid connected
rooftop solar (GCRTS) PV projects in the jurisdiction/operational area of MPPKVVCL, Jabalpur,
hereby referred to in as the ‘Vendor’ or ‘first party’ AND (Name of Consumer, residing at…….) ,
hereby referred to in as the ‘customer’ or ‘second party’.
Both the parties mentioned above, by mutual consent, are entering into an agreement for
installation of grid connected rooftop solar project under Phase-II of grid connected rooftop solar
programme of MNRE, being implemented by Madhya Pradesh Poorv Kshetra Vidyut Vitaran
Company Limited in the jurisdiction/operational area of MPPKVVCL, Jabalpur. The second party
has satisfied itself that the first party is an empanelled vendor in the tender floated by MPPKVVCL,
Jabalpur and rooftop solar project of …. kW capacity will be installed by first party at the residence
of second party, under the tender floated by MPPKVVCL, Jabalpur.
Both the parties referred above, do hereby declare that they are aware of the fact that the L-1
price discovered in the tender floated by MPPKVVCL, Jabalpur is Rs. /kW. However, the second
party has agreed to pay additional cost to the first party for desired customization in the project which
is in the form of (mention the customizations). Due to these customizations, the per KW cost of the
rooftop project comes out to be (Rs. ).
The first party hereby declares that the invoice raised to the second party for amount
mentioned above, is on actual basis after taking into account the cost of any customization and no
other extra/hidden charges are being charged to the second party. The second party hereby declares
that they are aware of the provisions of the scheme and do hereby consent to pay the additional cost
of customization to the first party for the desired customizations. MNRE and MPPKVVCL, Jabalpur
shall not be, in any case, be held responsible for any dispute arising out of this agreement / financial
transaction.
This agreement is entered into ……..day of the month of ……….in year……
For First Party For Second Party

(Name of Company) (Name of Consumer)
Page 145 of 145

Madhya Pradesh 7.5 MW Rooftop Solar Tender

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Tender Specification No.

M.P. POORV KSHETRA VIDYUT VITARAN CO. LTD.

TENDER SPECIFICATION NO. DISCOM/EZ/PUR/1238

FOR EMPANELMENT OF VENDERS FOR DESIGN, SUPPLY, ERECTION,

THE CHIEF GENERAL MANAGER (STORE & PURCHASE)

Phone No.: 0761-2997711, 2702473, 2702442, 2702411, 2702541.

Section No. Contents

Annexure P Typical Parameters of Dashboard

Annexure U Format for Bid Security Declaration

OFFICE OF THE CHIEF GENERAL MANAGER (PURCHASE)

No. CGM/PUR/EZ/GM-I/II/38 Jabalpur, dtd:- 01.04.2022

(12) Only online bids will be considered as valid.

Chief General Manager (Purchase)

1.1. Identification of prospective beneficiaries and providing necessary assistance to the

Chief General Manager (S&P)

Bid Information Sheet

Downloading of The Bid Document can be downloaded from the (https://mptenders.gov.in)

Pre-Bid Date: 13.04.2022

Chief General Manager (S&P)

nominated by CMD/MD for the mentioned purpose herein.

Abbreviations Full Forms

GRP Glass Reinforced Plastic

NIB Notice Inviting Bid

A: Introduction, Bid details and instructions to the Bidders

A. INTRODUCTION, BID DETAILS AND INSTRUCTIONS TO THE BIDDERS

Sl. No. Category Coverage of Buildings

S. RTS System Capacity Benchmark Cost (INR/kWp) excluding GST

Type of Residential Sector Central Financial Assistance (CFA)

Residential sector (maximum up to 3 kW 40 % of Benchmark Cost/discovered cost,

40 % up to 3 kW Plus 20% for RTS system

Group Housing Societies/Residential Welfare

3.0 Components/Package of Grid Connected Rooftop Solar PV System:

4. INSTRUCTIONS TO THE BIDDERS

5.1 SPECIAL INSTRUCTIONS TO BIDDERS FOR E- TENDERING GENERAL

5.3 SUBMISSION OF BID-PARTS

i. Covering letter as per Format-1.

TECHNO – COMMERCIALDOCUMENTS (To be Submitted in Online Mode only)for each part.

Contract/ Agreement/ from the Client/ Owner.

5.5.2 TECHNICAL ELIGIBILITY CRITERIA:

7. BID SUBMITTED BY BIDDING COMPANY

10. BIDDING PROCESS

10.2 BID DUE DATE

10.3 VALIDITY OF BID

10.4 METHOD OF BID SUBMISSION

10.5 COST OF BIDDING

10.6 EMD (To be submitted online only)

EMD amount = INR Rs One Lakh only

The following are exempted from payment of EMD:

10.7 PERFORMANCE BANK GUARANTEE (PBG)

10.9 OPENING OF BIDS

10.11 ZERO DEVIATION

10.12 EXAMINATION OF BID DOCUMENT

2.9 WARRANTEES AND GUARANTEES

2.10 Penalty Provisions

2.11 TYPE AND QUALITY OF MATERIALS AND WORKMANSHIP

2.12 OPERATION & MAINTENANCE (O&M) GUIDELINES TO BE MANDATORILY

2.13 METERING AND GRID CONNECTIVITY

2.14 PLANT PERFORMANCE EVALUATION

2.15 PROGRESS REPORT

2.15.1 Submission of Project Completion Report (PCR)