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Week Two Lecture Note

INFORMATION OR DATA REPRESENTATION

There are three ways of representing information or data in computer system. These are as
follows:

 Number System
 Character codes
 Logic gates and Truth Table

4.1 NUMBER SYSTEMS

Number Systems include Binary number, Octal number, Hexadecimal number, Binary Fraction,
Arithmetic operation, Negative numbers, Fixed-point and Floating Point representation and
Errors.
Binary Number – This method is used to represent information with two-state circuits. These
two states are 0 or 1. These two states are used in computer because they are quick, reliable and
take up only small amounts of space and energy. They are called binary digits or bits.

Conversion from Binary to Decimal

e.g. 0110 = 0x23 + 1x22 + 1 x21 + 0 + 20

= 0+4+2+0

01102 = 610

Conversion from Decimal to Binary

2 6
2 3 remainder 0

2 1 remainder 1

0 remainder 1
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610 = 01102

OCTAL NUMBER – Octal numbers are in base 8

Conversion from Decimal to Octal

4910 to base 8

8 49
8 6 remainder 1

0 remainder 6

4910 = 0618

Conversion from Octal to Decimal

0618 to base 10

0 x 8 2 + 6 x 81 + 1 x 80

0 + 48 + 1 = 4910

Conversion between Octal and Binary

Octal 0 1 2 3 4 5 6 7

Binary 000 001 010 011 100 101 110 111

Convert 748 to binary

Octal 7 4
Binary 111 100

748 = 111002

Convert 1100110011002 to Octal

1 x 211 + 1 x 210 + 1 x 27 + 1 x 26 + 1 x 23 + 1 x 22
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2048 + 1024 + 128 + 64 + 8 + 4

327610 to base 8

8 3276
8 409 rem. 4

8 51 rem. 1

6 rem. 3
1100110011002 = 6314

Another method is to use the group binary digits where each number is converted to its binary
equivalent.

Group binary digits = 110 011 001 100

6 3 1 4
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Decimal Hexadecimal Binary

Number Number Number
0 0 0000
1 1 0001

2 2 0010

3 3 0011

4 4 0100

5 5 0101

6 6 0110

7 7 0111

8 8 1000

9 9 1001

10 A 1010

11 B 1011

12 C 1100

13 D 1101

14 E 1110

15 F 1111

Hexadecimal Numbers
Convert from Decimal to Hexadecimal
7710 to Hex.
16 77
4 R 13D

= 4DH

Convert from Hexadecimal to Decimal

4DH to Decimal
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4 x 161 + 13 x 160

64 + 13 = 77

Convert 4DH to Binary

Hexadecimal Number 4 D
Binary Equivalent 0100 1101

Convert 4DH to Octal

4DH = 01001101 in Binary

001 001 101

1 1 5

4DH = 1158

Convert 1110010102 to Hexadecimal

0001 1100 1010

1 12 10

1110010102 = 1CAH

Binary Fraction
2-1 2-2 2-3 2-4

½ ¼ 1/8 1/16

0.5 0.25 0.125 0.0625

Convert 0.1000 in base 2 to Decimal

0.1000 = 1 x 2-1 + 0 x 2-2 + 0 x 2 –3 + 0 x 2-4

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= 1 x 1/2 + 0 + 0 + 0

= ½+0 +0+0

½ = 0.5

Convert 0.0100 to Decimal

0.0100 = 0 x 2-1 + 1 x 2-3 + 0 x 2-3 + 0 x 2-3

0+1x¼+0+0

¼ = 0.25

0.125 to binary

125/1000 = 1/8 = 2-3

0 x 2-1 + 0 x 2-2 + 1 x 2-3 = .001

0.125 = .001

Computer Arithmetic
The arithmetic and logic unit of the central processor in a computer performs all its arithmetic by
addition and shifting.

Binary addition 810 10002

+710 01112

1510 11112

Binary multiplication

510 - 1012

210 - 0102

- 000

101
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000

1010 10102

Binary Division
810/410 = 210

10002/1002 = 102

Negative Numbers
There are several common methods for representing negative numbers on computers including
(a) Sign-magnitude

(b) One’s Component

(c) Two’s Complement

Sign Magnitude Method

In the sign magnitude method, the negative number is simply the positive number with the sign
bit inverted e.g.

7 = 00000111

-7 = 10000111 – sign magnitude

21 = 00010101

-21 = 10010101 – sign magnitude

The sign magnitude representation makes it to obtain the magnitude and the negative of a
number. The magnitude is obtained by clearing the most significant bit and the negative by
inverting the most significant bit. The sign magnitude representation is frequently used in Analog
to Digital and Digital to Analog conversion

One’s Complement
In the one’s complement representation, the negative of a number is the logical complement (that
is, replace all the zeros in the binary representation by ones and all the ones by zero.

e.g.
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7 = 00000111

-7 = 11111000 (one’s complement)

21 = 00010101

-21 = 11101010 (one’s complements)

The problem with one’s complement is that the one’s complement of zero is not zero – that is

0 = 00000000

-0 = 11111111 (one’s complement)

This confusion has made the one’s complement representation of negative obsolete.

The sign-magnitude representation makes arithmetic difficult because the binary sum of a
numbers and its sign-magnitude negative is not zero.

e.g. 1 = 00000001

-1 = 10000001 (sign magnitude)

Subtraction of 15 from 26 by using one’s complement

26 – 15

store 15 = 001111

reverse 15 = 110000

store 26 = 011010

over flow bit 1001010

add over flows bit 1

0010112 = 1110

The overflows bit must be added to the unit column of the sum to give the right answers.
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Two’s Complement
In the two’s complement representation, the negative of a number is the logical complement plus
one

Subtraction of 18 from 25 using two’s complement

2510 - 1810 = 710

store 18 = 010010

reverse bits 101101

add 1 1

101110

store 25 011001

overflow bit 1 000111

0001112 = 710

In the two’s complement representation, the overflow is ignored.

Fixed point representation: The used way of representing numbers is to write the number with
decimal point fixed digits e.g. 13.75 or 3862.4 This is fixed point representation and it proves
very useful in data processing for example where sums of money are to be processed or printed.

Floating point representation: when representation in fixed point becomes laborious and
cumbersome with several very large or very small e.g. cumbersome with several very large or
very small numbers e.g.

1285000000

0.000000125

0.0000000000036241

The answer is to use floating point representation. The floating means the binary point always
floats to the beginning of the number it is similar to standard form.
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Fixed Point Floating Point Notation used computing

Representation Representation

13.75 1.375 x 101 .1375 x 102

137.5 1.375 x 102 .1375 x 103

0.1375 1.375 x 10-1 .1375 x 100

There are three components to a floating-point representation

- the mantissa and sometimes called the argument

- the radix or bass
- the exponents sometimes called characteristics
1.375 x 102 exponents

mantissa base

In some application computer inputs and output of floating point numbers is printed on one line
as shown below

Hardware written Floating point representation

Computerised version

1.375 x 103 +1.375+3

2.762 x 10-6 +2.7627E-7

The “E” separates the exponent from the mantissa and base 10 is assumed.
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ERRORS
At times computer processing and manipulation of data or figures are not producing the correct
results. There is nothing wrong. It is due to shortcoming in company’s arithmetic. There are
several type errors including overflow carry truncation rounding.

Overflow - This error occur when the storage space is two small to store a given number for
example in 8 bit 2's complement the range is 128 to 127 as follows:
26 25 24 23 22 21 20
place value -128 64 32 16 8 4 2 1
Minimum number 1 0 0 0 0 0 0 0
Maximum number 0 1 1 1 1 1 1 1
If the answer to a calculation is outside the range, an overflow occurring. The computer usually
shows an error message and halts the program.
Carry - Most computer have a one bit flag or condition code that saves the carry from the most
significant bit of an addition or subtract. This flag or carry can be used to implement carried or
borrows between words or in multiple precision arithmetic.
E.g. Add 10110001 10011100
+ 00001001 11100001
using 8-bit arithmetic
Step 1 Add the least significant eight bits of the numbers
10011100
Carry 11100001
101111101

Step 2 Add the most significant eight bits of the two numbers plus the carry from step 1 (which
is the least significant bits)
10110001
00001001
1
10111011
so the answer is 10111011 01111101
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Note that adding 16 bit numbers on an 8-bit computer requires more than two addition since the
second addition must include the CARRY.

Truncation
Truncate means to cut off and truncation error happen when a fraction is cut off a certain number
of decimal or binary places.
Examples:
In base 10
1/3 = 0.33 - truncated to three decimal places
In base 2
1/3 = 0.010101 - truncated to six binary places.

Rounding - To reduce truncation errors fractions in base 10 are round by raising the last figure
by I if the next figure would have been greater in less then 5
Examples:
2/3 = 0.6666 rounded to three decimals places is 0.6667
Truncate (17.5) = 17
Round (17.5) = 18

4.2 CHARACTER CODES

Character code is a type of code where group of binary is used to represent each character.
Character includes digit (0-9), letter (A-Z) and marks such as (semicolon, colon, comma,
quotation mark, blanks, etc.)

There are types of codes character code that are commonly used include
- Binary coded decimal
- ASCII code
- ESCDIC Code
Binary coded decimal codes are widely used with microprocessors and calculators. There codes
represent decimal numbers by coding each decimal separately into four bits.
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Example: The binary representation of decimal number 236 is 11101100

The 4-bit BCD of 236 = 2 3 6
0010 0011 0110
The 4-bits BCD representation requires more bit positions BCD code keeps tracks of each
decimal digit.

ASCII Code
American Standard Code for Information Interchange is a standard code developed in the early
1960s. It is being used in small computers, terminals, peripherals and communication devices.
ASCII code used seven bits to represent each characters. Seven bits give us 27 = 128. ASCII can
represent 128 characters. It is enough to represent the upper and lower case letters, digits, the
punctuation marks and a small number of special signs. ASCII code with 7-bits uses three zone
bits and four numeric bits to represent characters. ASCI code with 8-bits adds one bit as parity
checking.

Zone bit Numeric bits

00 001 010 011 100 101 110 111 8 4 2 1
NUL DLE Space 0 @ P \ p 0 0 0 0
SOH DCI ! 1 A Q a q 0 0 0 1
STX DC2 " 2 B R b r 0 0 1 0
ETX DC3 # 3 C S c s 0 0 1 1
EOT DC4 $ 4 D T d t 0 1 0 0
ENQ NAK % 5 E U e u 0 1 0 1
ACK SYN 8 6 F V f v 0 1 1 0
BEL ETB / 7 G W g w 0 1 1 1
BS CAN ( 8 H X h x 1 0 0 0
HT EM ) 9 I Y h y 1 0 0 0
LF SUB * : J Z j z 1 0 1 0
VT ESC + ; K [ k { 1 0 1 1
FF fs ) < L \ l / 1 1 0 0
CR GS - = M ] m } 1 1 0 1
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SO RS . > N ^ n ~ 1 1 1 0
SI US / ; O - o DEL 1 1 1 1

A= zone bit Numeric

011 0001 = 65
a= 110 0001 = 97
For example in zone bit 000
AEBK = acknowledge - is use d to indicate successful reception
Ena = Enquire - is used to request the status of the receiver.
CR = carriage Return = Return the typing mechanism to the left margin.
LF = Line feed = advance the paper by one line.
BCL = Bell = Causes a bell or other alarm device to sound.
NAK = Negative is used to indicate transmission.
Example: 37 in EBCDIC
Zone bit Numeric bit
3 1111 0011
7 1111 0111
= 1111001111110111
37 require a total of sixteen bits.

EBCDIC code: The name stands for Extended Binary Coded Decimal Interchange Code. IBM
developed this code for use on its computers. In EBCDIC 8 bits represent each character. Eight
bits gives us 28 = 256. In EBCDIC 256 characters can be represented. This is twice of ASCII.
IBM minicomputers and mainframe computers and some mainframe computers that are similar
to IBM, use the EBCDIC code. The eight bits can be divided into two zones - Zone bit and
numeric bit which both have four bits each.
The EBCDIC representation can be summarised as follows:

Characters Zone bits Numeric Bits

0-9 1111 0000 - 1001
A-I 1100 0001 - 1001
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J-R 1101 0001 - 1001

S-Z 1100 0001 - 1000

Character Numeric bits positional value

8 4 2 1
0...... 0 0 0 0
1 A J S 0 0 0 1
2 B K T 0 0 1 0
3 C L U 0 0 1 1
4 D M V 0 1 0 0
5 E N W 0 1 0 1
6 F O X 0 1 1 0
7 G P Y 0 1 1 1
8 H Q Z 1 0 0 0
9 I R 1 0 0 1

3.0 SOFTWARE
Software is the term used (in contrast to Hardware) to describe all programs that are used in a
particular computer installation. Software is the program, which directs the operations of a
computer or a program or set of programs that tell the computer what to do.
There are two basic types of software:
 System Software
 Application Software

3.1 SYSTEM SOFTWARE

These are layers of software, generally comprising operating systems, assemblers and compilers
that transform the hardware of a computer into an application-oriented machine. System
Software is a program or suite of programs, which provide the ‘bridge’ between Applications
Software and Hardware. Other components of System Software are as follows:

 Operating systems and control programs

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 Translating Programs (Assemblers, compilers and Interpreter). System

 Utilities and service programs e.g. sort, editor etc. Software.
 Data Base Management Systems.

Operating Systems (OS) and control programs are means by which computer monitor and
control their own operation where possible in order to give efficient and reliable service without
the need for continual intervention by the user.

An OS will typically perform the following tasks:

 Initial start-up of the computer, when it is switched on.

 Checking that the hardware is functioning properly.
 Calling up of program files and data files from external storage into memory.
 Opening and closing of files, checking of files labels e.t.c.
 Maintenance of directories in external storage.
 Controlling input and output devices, including the interaction with the user.
 Controlling system security (for example, monitoring the use of passwords).
 Handling of interruptions (for example, program abnormalities or machine failure).
 Managing multitasking and multiprogramming. (doing a lot of tasks at once. e.g. printing out
a document you have just finished while you get on with working on the next one)
Examples of operating system are:

UNIX – developed in 1979.

DOS – (Disk Operating System) developed in middle 1980

Windows – (Windows 3.1, 3.11 to 95/98)

Apple Mac

Os/2

Open System.
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Translating Program: is a program that converts statements written in one language of

statements in another language.

 It convert code written in a programming language into the form understood by the
computer.
 The language on which translation takes place is known as source program where the newly
translated place is known as object program, this is often machine-code or equivalent.
There are three types of translating program, namely:
 Assemblers
 Compilers
 Interpreters

Assembler: A program that translates a low-level language into machine code. One machine
instruction is generated for each source instruction. The resulting program can only be executed
when the assembly process is completed.

The assembler:

 Translates mnemonic operation codes into machine code and symbolic addresses into
machine addresses.
 Includes the necessary linkages for closed subroutines and inserts appropriate machine code
for macros.
 Allocates areas of storage.
 Detect and indicates invalid source-language instructions.
 Produced the object program on tape or disk as required.
 Produces the printed listing of the source and object program with comments. The listing
may also include error codes if appropriate.
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Compiler: A program that translate a high-level language into a machine-oriented instructions

are generated for each source statement. The resulting program can only be executed when
compilation is complete.

The Compiler:

 Translates the source-program statements into machine code.

 Includes linkage for closed subroutines
 Allocates areas of main storage
 Generates the object program on cards, tape or disk as required.
 Produces a printed listing of the source and object programs when required.
 Tabulates a list of errors found during compilation e.g the use of ‘word’ or statements not
included in the language vocabulary; or violating the rules of syntax.

Interpreter: A program that translates and executes each source statement in logical sequence as
the program is executed. The interpreter deals with the source program one instruction at a time,
completely translating and executing each instruction before it goes to the next.

Utilities and Service Programs

They are system programs that provide useful service to the user of the computer by providing
facilities for performing common tasks of a routine nature. Common types of utility programs
are as follows:

 SORT
 EDITORS
 FILE COPYING
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 DUMP
 FILE MAINTENANCE
 TRACING AND DEBUGGING
SORT: A program designed to arrange records into a predetermined sequence. A good example
of the requirement for this service program is the need for sorting transaction files into the
sequence of the Master file before carrying out updating. Sorting is done by reference to a record
key.

EDITORS: are used at a terminal and provide facilities for the creation or amendment of
programs. The editing may be done by the use of a series of commands or special edit keys on
the keyboard. If for example, a source program needs correction because it has failed to compile
properly, an editor may be used to make the necessary changes.

FILE COPYING: This is a program that simply copies data from one medium to another e.g.
from disk to tape.

DUMP: The term “DUMP” means, “copy the contents of main storage onto an output device”.
This program is useful when an error occurs during the running of application programs. The
printed “picture” of main storage will contain information helpful to the programmer when
trying to locate the errors.

FILE MAINTENANCE: A program designed to carry out the process of insertion/deletion of

records in any files. It can also make amendments to the standing data contained in records. It
may also include such tasks as the reorganisation of index sequential files on disk.

TRACING & DEBUGGING: This is used in conjunction with the debugging and testing of
application programs on the computer. Tracing involves dumping internal storage after obeying
specified instructions so that the cycle of operations can be traced and error located.

Debugging is the term given to the process of locating and eliminating errors from a program.

DATA BASE MANAGEMENT SYSTEM (DBMS): This is software that builds, manages and
provides access to a database, allowing a systematic approach to the storage and retrieval of data.
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3.2 APPLICATION SOFTWARE

Application Software consists of programs that carry out a task for the user. Whenever a
computer is being used, it will be under the control of an application program for example,
controlling stock, designing a car, dispensing cash, preparing accounts, running a computer
game, word processing, economic forecasting, statistical analysis or recording sales at a cash
desk. A single applications program is often called a job, especially when need for batch
processing. Sometimes a job may comprise program and data. Most application programs can
only work if used in conjunction with the appropriate systems programs, hence it may be
classified as follows:

 User application programs.

 Application Packages.

User Application Programs (Program Generators)

User application programs are programs written by the user in order to perform specific jobs for
the user. Such programs are written in a variety of programming languages according to
circumstances, but all should be written in a systematic way as indicated in the parts of
programming. For many applications, it is necessary to produce sets of programs that are used in
conjunction with one another and that may also be used in conjunction with service programs
such as sort utilities.

Application Packages
Application packages are ready-made programs written to perform a particular job. The job will
be common to many potential users, so that the package could be adopted by all of them for
their data processing operations. The package should be fully documented and the
documentation should include specifications of input and output formats and file layout, user
instruction Manual, hardware requirements and details of how the package may be varied to suit
the users individual needs.
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Criteria for Package Acceptability

a. Does the package fit the particular REQUIREMENTS? Such as report production,
anticipated volume of data, data validation routines and any omissions, which the user might
compromise on.
b. Does the package come with useful ‘ADD-ON – FACILITIES? – A ledger package might be
sold with the add – on of a report generation facility, to interrogate key accounts on the
nominal ledger file, so that simple Management accounts could be produced.
c. If the package requires substantial changes to the users ORGANISATION, the package
might be rejected as acceptable. The package should ideally be suitable to the user and the
user might rightly object to having to adjust his organisation to the dictates of the software.
d. Is the PROCESSING TIMES FAST ENOUGH? If response times to enquiry, for example,
are fairly slow, the user might consider the package unacceptable because of the time
wastage.
e. Is their full and clear DOCUMENTATION for the user? User manuals can be full of jargons
and hard for a non-technical person to understand. This shouldn’t be.
f. Can the supplier/dealer demonstrate the package. Perhaps in the offices of an existing user of
the package?
g. Is the package easy to use? Is the Software USER FRIENDLY? With menus and clear on-
screen prompts for the keyboard operator? Some microcomputer packages are more user-
friendly than others. If a system operates in ‘command mode’, for example, the operator must
know which commands to key in, and when. A user –friendly package will provide prompts
and will be menu-driven, giving the operator a clear choice of what to do next. Some
packages also provide extensive on-screen ‘help’ facilities for when the operator runs into
difficulties and doesn’t know what to do next.
h. What CONTROLS are included in the package – e.g. passwords, data validation checks,
spelling checks, standard accounting controls and reconciliation, an audit trail facility etc.
i. HOW WILL THE PACKAGE BE KEPT UP-TO-DATE :- e.g Was a fault discovered in the
program by the software manufacturer ?
j. CAN THE PACKAGE BE MODIFIED BY THE USER :- e.g Allowing the user to insert
amendment to the format of reports or screen displays e.t.c.? Or will the software supplier
agree to write a few tailor-made amendments to the software?
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k. HOW MANY OTHER USERS HAVE BOUGHT THE PACKAGE, AND HOW LONG
HAS IT BEEN ON THE MARKET? New package might offer enhanced facilities, whereas
well-established packages are more likely to be error free.
l. WILL THE PACKAGE RUN ON THE USER’S COMPUTER? Will additional peripheral
equipment have to be bought – e.g. does the package need a hard disk file, when the
computer user only has floppy disk drive with his micro?
m. WHAT SUPPORT AND MAINTAENANCE SERVICE will the software supplier provide,
in the event that the user has difficulty with the package?
n. COMPARATIVE COST OF DIFFIRENT PACKAGES SHOULD BE A LOW PRIORITY.
A Company should really buy what it needs for efficient operations rather than the least-cost
packages available. However, the package most not cost so much that the costs are greater
than the benefits of having it.

LOGIC GATE AND TRUTH TABLE

Let Z = ABC, A+B+C be logic expressions AND and OR respectively.

A structure that generates a logic function Z is referred to as a logic gate.

The AND and OR gates have two or more inputs and a single output. The inverter is a logic gate
that has a single input and a single output and whose output is the logical complement of the
input. When the input is true, the output is false and vice versa.

Truth Tables of 0,1 Notation

0 = False = F 1 = True = T

A B Z = A AND B A B Z = A OR B

0 0 0 0 0 0

0 1 0 0 1 1

1 0 0 1 0 1

1 1 1 1 1 1
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For NOR and NAND are opposite of OR and AND respectively.

PROGRAMMING LANGUAGES

A Computer works by executive a series of instruction. These series of instruction are called a
program. A program can be written in variety of programming languages. As at beginning of
year 2000, there are five generations of Programming Languages. They are as follows:
- Machine programming language
- Assembling programming language
- High-level programming language
- Machine Independent programming language
- Natural Language programming language

Machine Language – A manufacturer designs a computer to obey just one language. This is a
machine code, which is represented inside the computer by combinations of binary digits.
Writing programs in machine language is very difficult. The programmer must remember binary
codes and numbers.

E.g. 1 8 3 5 = 0001 1000 0011 0101

1 8 3 5

Advantages
– It uses computer’s storage more efficiently.
– It takes less time to process in a computer than any other programming languages.

Disadvantages
- It is time consuming
- It is very tedious
- It is subject to human error
- It is expensive in program preparation and debugging stages.
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Assembly Language – After using machine language for a while, computer researchers looked
for solution of replacing binary form with words and symbols. Assembly language permits
symbols rather than only number to be used in writing instructions.

Assume 10 is the function code for Jump in a machine code instruction set, 10000111 would
therefore mean Jump to location 7.

Advantage
- It is more efficient than machine language
- Symbols make it easier to use than machine language
- It is useful to write system programs, word processor spreadsheet, data base management
program etc.
- It may be useful for security reasons.

Higher – Level programming language

A program written in a higher-level language is said to be universal. Examples of the program
are BASIC, FORTRAN, COBOL, PASCAL, C++,

Advantages
- they are similar to English with vocabularies of words and symbols.
- The symbols are easy to learn and use.

Machine Independent Programming Language

This program is used to write business application programs. They are designs to be easily
learned and use by the end-users. With these languages the users can create programs without
that aid of a programmer. Examples are report generator, application generator, query language.

Natural Programming Language – This language represents a natural language. Natural

language eliminates the need for the users or programmer to learn a specific vocabulary,
grammar or syntax. The text of a natural language statement resembles human speech. Examples
are:

 Clones for Microcomputers

 Intellect for Mainframes
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The use of natural language touches an expert systems or artificial intelligence. Expert system is
a computerised collection of the knowledge of many human experts in a given field. Artificial
intelligent is an independently smart computer system.