UNIVERSITY OF NAIROBI

STUDENTS’ CODE OF CONDUCT 2020

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TABLE OF CONTENTS

TITLE PAGE 1
TABLE OF CONTENTS 2
PART I – INTRODUCTION 4
PART II- DEFINITIONS AND INTERPRETATION 5
PART III- PURPOSE, OBJECTIVES AND SCOPE OF APPLICATION 9
A. Purpose of the Code 9
B. Objectives of the Code 9
C. Scope of application of the Code 10
PART IV - CONDUCT OF STUDENTS 11
4. General Conduct 11
5. Academic Guidelines 12
6. Examinations 13
7. Motor Vehicles 14
8. Property 14
9. Firearms and Offensive Weapons 14
10. Alcohol and Drugs 15
11. Demonstrations 15
12. Utterances to the Public 16
13. Accommodation Services 16
14. Catering Services 19
PART V – OFFENCES 20
16. Violations relating to property 20
17. Injury or harm to person(s) 21
18. Violations relating to disruptions of University activities, functions & events 22
19. Violations relating to information 23
20. Violations relating to conduct of examinations 23
21. Violations relating to financial matters 25
22. Violations relating to halls of residence 25
23. Violations relating to catering services 26
24. Violations relating to health services 26
25. Offences relating to sports and games 26
PART VI - RULES AND PROCEDURES RELATING TO DISCIPLINE 27
26. Disciplinary Authority, Powers and Functions 27
27. Establishment of the Disciplinary Committees 27
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 28. Composition of Disciplinary Committees 28
29. Role of the University in disciplinary proceedings 29
30. Duties and rights of the student in disciplinary proceedings 29
31. Notice 30
32. Inquiry 31
33. Inquiry Report 32
34. Disciplinary Committee Procedures and Processes 33
35. Decision of the Disciplinary Committee 35
36. Penalties 36
37. Appeals Disciplinary Committee 37
38. Decisions of the Appeals Disciplinary Committee 38
39. Withdrawal of an Appeal 38
PART VII - MISCELLANEOUS 39
40. Protection from Personal Liability. 39
41. Disclosure of Interest 39
42. Procedure after satisfaction of penalty 39
PART VIII-TRANSITIONAL PROVISIONS 39
43. Transition 39
44. Review and Amendments to this Code 40
PART IX-PENALTIES RELATING TO VIOLATIONS OF THE STUDENTS’ CODE OF CONDUCT 41
APPENDICES 45

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PART I – INTRODUCTION

1.1. The rules and regulations in this Students’ Code of Conduct 2020 have
been made by the Senate and the Council of the University of Nairobi in
accordance with the provisions of the Universities Act, the University of
Nairobi Charter, University Statutes and all other applicable laws.

1.2. For the good order of all students, staff and other persons, the University
of Nairobi (hereinafter referred to as “the University” or “the Campus”)
has an obligation to discipline any student who violates the rules and
regulations of the University, as failure to do so would set a bad precedent
and affect students who are willing to abide by the University Rules and
Regulations. This Code assists the University adhere to the aforesaid
obligation as it provides a framework within which students are to
undertake their studies within a safe and conducive environment in the
Campus. The rules set out herein thus serve as guidelines to regulate the
students conduct while within the Campus.

1.3. The Code gives students notification and explanation of the University’s
expectation of students’ behavioral standards while acknowledging that
not everything can be codified. It sets out the actions and forms of
behaviour that are unacceptable within the Campus. It further sets out the
disciplinary procedure that is applicable in the event of breach of this
Code; and the nature of sanction(s) likely to be imposed on a student
found to be in breach of this Code.

1.4. Ignorance shall not be accepted as an excuse for breach of this Code.
Accordingly, each student is expected, upon admission to the University, to
familiarize himself/herself with the rules and regulations set forth in the
Code and where necessary seek interpretative assistance from the
University through the Dean of Students. Students are expected to show
good judgment and apply common sense at all times. Students already
enrolled in the University at the date of enactment of the Code are
obligated to immediately familiarise themselves with the Code and will be
deemed as having read, understood and accepted to abide by this Code.

1.5. Whenever violations of the Code occur, the University will treat them as
matters of serious concern as they disrupt the individual lives of students,
and the shared life of the entire University community. The University aims
to deal with all disciplinary cases in an expeditious, fair and consistent
manner, appreciating that disciplinary processes are disruptive to both the
student and the University.

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1.6. Careful note should be taken that the University is not, and cannot be
considered as a protector or sanctuary from application of the Laws of
Kenya by the relevant institutions.

1.7. Nothing in this Code precludes the University from requiring any student to
execute an additional bond, assurance or undertaking to be of good
conduct.

PART II- DEFINITIONS AND INTERPRETATION

2.0 In this Code, unless the context otherwise requires;

“alcohol” means the product known as ethyl alcohol or any product

obtained by fermentation or distillation of any fermented alcoholic product,
rectified either once or more often, whatever the origin, and shall include
synthetic ethyl alcohol;

“alcoholic drink” includes alcohol, spirit, wine, beer traditional alcoholic

drink, and any one or more of such varieties containing one-half of one per
cent or more of alcohol by volume, including mixed alcoholic drinks, and
every liquid or solid, patented or not, containing alcohol, spirits, wine, or
beer and capable of being consumed by a human being;

“academic records” include all information and documents in the

University database relating to a student’s academics and include all
applications, registrations and examination results obtained by the
student;

“Campus” include all premises occupied by the University or affiliated

colleges.

“cooking” include frying, rotisserie, preparing food for consumption,

grilling food over an open fire or source of heat, using electric stoves,
baking in various types of ovens or chemical reactions both inside and
outside halls of residence or University premises.;
“day “means a calendar day;

“Disciplinary Committee” includes any of the Committees established

under Part V of the Students’ Code of Conduct;

“electronic devices” include smart phones, digital watches, PDF

material, tablets, ear/head phones, recorded material in mp3 format;

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 "electronic records" include- a record generated in digital form by an
information system, which can be transmitted within an information
system or from one information system to another and stored in an
information system or other medium;

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 “examination material” includes;

(a) any material whether in print or electronic form and includes an

examination paper, notes whether typed, handwritten or in whatever
format, instructions for the setting up of equipment or the preparation
of instruments for an examination, materials meant for practical exams
or

(b) any other document or material which is intended to form part of an

examination paper or to enable an examination paper to be prepared,
but does not include examination papers from previous examinations or
any other material which is legitimately published in order to assist
candidates in preparation for any examination.

“examination paper” includes a question paper, examination

instructions, the draft or copy of an examination paper or instructions in
respect of an intended examination or examination which has not been
taken, and includes an electronic form thereof;

“examination irregularities” includes an examination malpractice other

than examination cheating, including possession of a phone in the
examination room, neglecting to sign the attendance register, refusing to
produce an examination card during a University Examination, picking and
or removing examination answer sheet from designated examination
room or platform,

“examination cheating” includes actual, intended, or attempted

deception or dishonest act in relation to any academic work; or
impersonation; or being in possession of examination materials; or use of
unauthorized materials or unauthorized equipment, in any form, during an
examination; or collusion; or copying work from or using work written by
another person without acknowledging the source; or soliciting or
commissioning work; or making work available to another person to copy;
or submitting for assessment work that has been previously submitted
for another assessment (self-plagiarism); or plagiarizing publications; or
falsifying results.

“unauthorized equipment” includes mobile telephones, tablets,

computers, models of calculators and electronic devices not specifically
approved for an examination when carried into an examination room.

“plagiarism” includes pretending or passing off the work done by the

student as original work whilst it is not. The work done is in fact copied
from existing work without appropriate acknowledgment of the source.
Plagiarism can occur not only in essays and dissertations, but
also in scientific experimentation, diagrams, maps, fieldwork, computer
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 programs, and all other forms of study where students are expected to
work independently and produce original material.

“collusion” includes the act of two or more students preparing answers

or papers which are examinable when the work should be carried out by
each student individually; or a student knowingly allowing any part of the
student’s academic work to be acquired by another person for
presentation as if it were that person’s own work.

“offensive weapon” includes any tool made, adapted or intended for the
purpose of inflicting mental or physical injury upon another person and
include but are not limited to knives, swords, arrows, sticks and metal
bars.

“officer, agent, employee or member of staff”’ includes;

(a) any person who is engaged by the University as an employee or worker

and/or who holds a post in the University

(b) any person to whom the University makes available any of the
privileges or facilities normally afforded to its employees provided that a
graduate student working for the University in a teaching or related
capacity and prior to clearance from the University, the graduate shall
be treated as a student for purposes of this Students’ Code of Conduct;

"property" includes money, all forms of property, real or personal,

heritable or moveable, or a thing owned, leased, controlled, used, or
occupied by the University and other intangible and incorporeal property;

"public area" includes any enclosed indoor area open to and frequented by
the students, staff and the general public and where, during a representative 24-
hour period the number of public occupants exceeds the number of employees,
except private residences;

“Smoking” includes but is not limited to use of cigarettes, cigars, pipes,

e-cigarettes, and personal vaporizers or other devices associated with
vamping.

“records” include all information and documents in whatsoever form

relating to a student and entail all correspondence, forms, reports,
statements, recordings, or other tangible evidence presented during or as
part of a disciplinary procedure;

“student” includes

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 (a) any person admitted to a course of study for any academic programme
offered by the University whether full-time or part-time and includes a
person admitted for online or distant courses;

(b) any person registered as a student of another University, college,

school or institution, and who is admitted to a course of study at the
University on full-time, part-time or as part of an exchange or other
programme or arrangement between the University and that other
institution;

(c) a graduate student working for the University in a teaching or other

capacity and who has not cleared from the University;

(d) any other person determined to be a student by the Senate;

(e) Any person on suspension order in terms of this Code; or

(f) A postdoctoral fellow is a student for the purposes of this Code;

provided that any person who, having graduated but not cleared from the
University and who has reapplied for admission to a course of study at the
University within the next academic year or applied for transfer from one
course of study at the University to another remains a student during the
intervening period;

“suspension” necessitates demanding a student(s) to leave and/or

vacate the University precincts for a period of not more than three (3)
years as a form of penalty for violating University’s Rules, Regulations and
the code of conduct and discipline for students;
“Students’ Code of Conduct” comprises the Students’ Code of Conduct,
Rules and Regulations for the time being governing students’ conduct and
discipline, and prescribing the penalties for breach thereof, and includes
any lawful additions, amendments and modifications thereto;

“unauthorized material”includes books, papers, notes, notes written

on clothing or on a part of the body and other graphic or recorded
material, not specifically approved for or allowed during an examination
when carried into an examination room; dangerous and crude weapons,
narcotic and psychotropic substances, illegal substances in the Halls of
Residence and within the precincts of the Halls of Residence;

“University” means the University of Nairobi and all its constituent

colleges and affiliates;

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 “visitor” means any person who is within the precincts of the Campus
and also includes a student who visits another student in the Halls of
Residence.

PART III- PURPOSE, OBJECTIVES AND SCOPE OF APPLICATION

A. Purpose of the Code

3.1. The purpose of this Code is to-

3.1.1. guide the behaviour and discipline of all the students of the University;

3.1.2. provide guidance and mentorship to the students towards becoming

responsible citizens;

3.1.3. guarantee an effective, expeditious and impartial students’ disciplinary

procedure and process in tandem with the applicable laws; and

3.1.4. develop mechanisms for monitoring and evaluating the effectiveness of

students’ disciplinary procedures and processes at the University;

B. Objectives of the Code

3.2. The objectives of this Code are to:-

3.2.1. set out acts and omissions or commissions that constitute unacceptable conduct
and behaviour by students;

3.2.2. be a tool for mentoring the students into useful and responsible members of the
society;

3.2.3. establish and set out the functions of the various disciplinary committees and
other officers involved in students’ disciplinary processes;

3.2.4. define the standard procedure and process of handling students’ disciplinary
cases and the nature of sanction(s) likely to be imposed upon a student found in
breach of this Code; and

3.2.5. Guide on general conduct, behaviour and actions of students of the

University

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C. Scope of application of the Code

3.3. This Code applies to all students of the University, including those on
University exchange programmers. It applies to

(a) activities in which students participate or engage in by virtue of being

students of the university;

(b) services or facilities extended to students by virtue of being a student

of the University;

(c) the presence of students within the campuses , or their access to, any
premises owned or occupied by the University; or

(d) any activity not covered by a), b), or c) above, which is considered to
affect adversely the safety, interests or reputation of the University, its
students, employees or authorized representatives as outlined in this
Code.

3.3.1. The University reserves the right to investigate allegations of

misconduct arising against former students under this code, in order to
ascertain the facts and determine any penalties which should be
imposed in such cases.

3.3.2. The Vice-Chancellor or his assignee and any Disciplinary Committee

established under this Code shall have administrative flexibility and
independence while executing and implementing the provisions of this
Code and shall only be subject to the law.

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PART IV - CONDUCT OF STUDENTS

3.4 The provisions set out hereunder shall apply with respect to the conduct of
students within the Campus, as well outside the Campus on University field
placement, practical training, industrial attachments, teaching practice or
other University activity.

4. General Conduct
4.1. Every student of the University is expected to:-

4.1.1. respect and comply with the administrative, academic and other
procedures and structures established by the Universities Act, 2012 and
amendments thereto, the University of Nairobi Charter 2013, the
University Statutes enacted for the control and governance of the
operations of the University and any other rule, regulation or policy of the
University;

4.1.2. conduct himself or herself in accordance with the highest standards of

integrity and personal discipline and in particular;

(a) respect the rights and privileges of members of the University

community and the general public at all times;

(b) carry himself or herself in a civil and dignified manner; and

(c) act honestly and treat the University employees, students, honorary
appointees, consultants, contractors, volunteers and any other persons with
respect and dignity.

4.1.3. desist and or refrain from any conduct that might bring the University or
any section thereof to disrepute, ridicule or public odium without prejudice
to the right to fair and justified comment and criticism;

4.1.4. desist and or refrain from any conduct which may disrupt the operation of
academic and/or non-academic activities of the University; maintain a
co-operative and collaborative approach to inter-personal relationships;

4.1.5. desist and or refrain from all acts of violence, hooliganism, unruly or rowdy
behavior or any conduct likely to cause a breach of the peace or
disturbance to others within the Campus;
4.1.6. wear decent, acceptable and appropriate attire at all times so as to
maintain the integrity, dignity, and nobility of University education;

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4.1.7. Maintain an appropriate standard of dress and personal hygiene that
enhance public confidence in the integrity of the University ; and

4.1.8. Refrain from engaging in activities that undermine or bring the

University into disrepute and public odium.

5. Academic Guidelines

5.1.1 Students are required to attend lectures and online teachings, tutorials,
seminars, practical and other scheduled courses and activities specified in
respective courses of study unless the student’s absence from class is
permitted by an authorized officer of the University.

5.1.2 A student who fails to attend a specified number of lectures, tutorials,

seminars, practical lessons in respect of a particular course without
permission from the officers set out in 5.1.1 above shall not sit an
examination for that course and/or shall be deregistered from the course
altogether.

5.1.3 A student shall ensure that his/her registration and progress in academic
course and programme is in conformity with the University’s statutes, rules
and regulations.

5.1.4 Students shall ensure full payment of registration fees, tuition fees and
other fees and charges as the University Council shall from time to time
determine.

5.1.5 No student shall attend lectures, tutorials, practical lessons and/ or

participate in University activities which a student has not fully paid for
unless duly authorized to do so.

5.1.6 Students shall desist and/or refrain from engaging in any activity or
behaviour that would unfairly confer an advantage or disadvantage to
another student academically.

5.1.7 Students are expected to avoid engaging in any form of activity or

behavior including but not limited to misrepresentation, dishonesty,
academic cheating so as to obtain academic advantage of any kind.

5.1.8 Students shall abide by all rules and regulations as shall be prescribed by
the various departments and faculties of the University relating to the
conduct of specific courses and programmes.

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6. Examinations

6.1.1 Students shall comply with all directives issued in relation to an

examination, homework assignment, seminar paper, term paper or any
other assignment given to the student in relation to his/her studies,
including the rules of conduct during a written or oral examination.

6.1.2 Students shall ensure participation in all assignments, seminar papers,

term papers, examinations and other tasks as shall be given in a particular
course of study.

6.1.3 All examinations shall be taken in the designated examination room(s) or

approved electronic online platform(s).

6.1.4 A student shall be required to register for a University Examination prior to

sitting for the examination.

6.1.5 A student shall carry a valid Student Identification Card as well as an

Examination Card to the examination room. In absence of the said
documents, a student shall not be permitted to sit for an examination.

6.1.6 Communication in whatever format between students in the examination

room is absolutely prohibited.

6.1.7 Students should not be in possession of any written, graphic, or recorded

material, mobile phone, tablet or any other material or device in the
examination room unless with prior approval of the course instructor
and/or supervisor.

6.1.8 If after an examination has started, a student is found in possession of

unauthorized material or unauthorized equipment, including any
information inscribed on the student’s body or on clothing, it shall be
presumed that examination cheating has taken place.

6.1.9 Upon the conclusion of an examination, students shall hand over the
examination answer booklets whether written or unwritten to the course
instructor or supervisor, and in case of electronic online examinations,
the examination answer booklets shall be submitted as prescribed and
approved by the platform used.

6.1.10 At the end of each examination, a student shall not take away from the
Examination Room or electronic online platform any Examination answer
booklets, whether used or unused.

7. Motor Vehicles
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7.1.1 Students shall not park Motor Vehicles within the Campus and/or Halls of
Residence without prior written approval from the University.

7.1.2 The University has no obligation to provide parking bays for students’
motor vehicles. However in instances where parking space is available,
students shall park their vehicles at such designated parking slots whilst
fully aware that the University shall not bear responsibility for any damage
or loss to the vehicle.

7.1.3 Prior to grant of access to the Students’ designated parking bays, a

student shall at all times produce valid student identification to the
designated officer, agent or employee of the University.

8. Property

8.1.1. Students are expected to take reasonable care of the University property.

8.1.2. Students shall not misappropriate or cause damage or engage in activities

that expose University property to misappropriation, loss or damage.

8.1.3. Students shall not remove furniture or equipment from lecture halls, Halls
of Residence and or other University premises without prior authorization
by the relevant officer.

9. Firearms and Offensive Weapons

9.1.1 Students are expressly prohibited from being in possession of firearms

and/or offensive weapons of any kind whether such possession is licensed
by any Statute or not.

9.1.2 Students are prohibited from carrying or in any other manner being in
possession of firearms while within the Campus.

9.1.3 Possession and/or use of offensive weapons within Campus is strictly

prohibited.

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10. Alcohol and Drugs

10.1.1 The University is an alcohol and drug free public Academia in

compliance with the provisions of the Alcoholic Drinks Control Act,

10.1.2 Students shall not use, be in possession of, peddle or distribute narcotic
drugs or psychotropic substances within the Campus. For the purpose
of this provision, Narcotic Drug and Psychotropic Substance shall have
the meaning stipulated under the Narcotic Drugs and Psychotropic
Substances (Control) Act,

10.1.3 A student should not attend lectures, tutorials, examination Centres

and/or practical lessons while being drunk, in a state of intoxication or
under the influence of any narcotic substance.

10.1.4 Alcoholic drinks and cigarettes shall not be consumed in lecture halls,
libraries, examination centres, computer rooms, cafeteria, - halls of
residence, offices or any other non-designated areas.

10.1.5 Students shall not smoke in public areas within the Campus. The entire
university is a non-smoking zone.

10.1.6 Students shall not act in a violent and /or disorderly manner whilst
within the Campus.

11. Demonstrations

11.1.1 Students seeking to participate in demonstration shall obtain

necessary permission(s) and approval (s) from the National Police
Service, and thereafter notify the University of such permission(s) and
approval (s).

11.1.2 Students engaging in demonstrations shall not cause injury to any

person and/or cause damage or destruction to any public or private
property, nor shall they litter the area within which such demonstration
is conducted.

11.1.3 Any student who participates in demonstrations, riots and/or picketing

shall be personally liable for any damage and/or loss that will emanate
from the demonstrations/riots/picketing.

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11.1.4 In the case of litter, the organizers and/or conveners shall be ordered
to ensure a clean-up of the area or in lieu thereof, pay the cost of the
clean-up.

12. Utterances to the Public

12.1.1 All correspondence to the press or other mass media by students or

officials of Students’ Associations or Organizations, in their individual
capacities, shall strictly bear their names and private addresses and
shall not bear any reference to the University. The student shall be held
personally liable for any statements made to the media or the public.

12.1.2 It shall be a violation of this Code to issue defamatory statements in

respect of matters concerning the University or Students Association
and Organization, without prejudice to the right to fair and justified
comment and criticism.

12.1.3 Advertising notices must be in approved designated notice boards and

shall be subject to approval by authorized officers.

Student Associations or Organizations shall not invite any government

official(s), politicians, representatives of foreign governments or any
distinguished guests without first obtaining the written approval of the
Vice-Chancellor, Deputy Vice-Chancellor (SA), Principals and/or Deputy
Principals.

13. Accommodation Services

13.1.1 All students shall at all material times act lawfully and conduct
themselves responsibly while in the University’s Halls of residence and
or premises.

13.1.2 Accommodation services fees for the academic year cover the period
from the day of official University check-in through 10 a.m. of the day
after the completion of examinations or 10 a.m. on the day following
Commencement. The day of official University check-in for first-year
students, transfer students, and other participants in Halls of Resident
will be designated by the relevant University officer.
13.1.3 In addition to the terms of any tenancy agreement entered into
between a student and the University, all students are expected to;

(a) submit authentic documents in support of an application for

accommodation within the University’s Halls of Residence;

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 (b) abide by the terms and conditions of contract for accommodation;

(c) submit authentic and accurate personal information in Halls

Management Information System (HAMIS);

(d) adhere to the list of allocation of rooms as prepared by the

University and vacate such rooms during any University holiday
period;

(e) admit visitors to the student’s allocated room only between 10.00
a.m. and 10.00 p.m. while taking into account the need for privacy
and convenience of the students’ genuine roommates;

(f) desist from hosting parties or other gatherings at their student

residence. Students who do so shall be held directly responsible for
conduct occurring at their residence, including outside areas, and
for their visitors’ behavior;

(g) desist and/or refrain from harbouring persons who are not
students of the University in the Halls of Residence;

(h) desist and/or refrain from harbouring in the Halls of Residence

students who have either been suspended or expelled from the
University;

(i) desist from removing furniture or equipment without authority

from his/her room or importing and disfiguring furniture from
lecture rooms or other premises within the Hall except by prior
written permission from the Halls Administration Officer;

(j) take reasonable care of furniture, fittings and other items in the
Halls of Residence;

(k) surrender all keys issued in respect of the rooms to the Halls
Administration Officer before proceeding on vacation;

(l) be responsible for any indoor games facilities that they sign for;

(m) desist from subletting, exchanging, swapping and/or subleasing

the room allocated to the student by the Halls Administration
Officer;

(n) desist from cohabiting within the Halls of Residence;

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 (o) desist and/or refrain from cooking in the Halls of Residence or
being in possession of cooking appliances in the Halls of residence.
Cooking and cooking appliances, including electric jugs, kettles
,immersion heaters , microwave ovens, toaster ovens, crock pots,
hot plates, toasters, and grilling machines, are strictly prohibited in
the Halls of Residence;

(p) ensure that no form of cooking takes place at the student’s

allocated room for the safety of all residents in the Halls of
Residence;

(q) desist and/or refrain from handling and/or being in possession

and/or using of any form of unauthorized materials including
dangerous and crude weapons, firearms, narcotic and psychotropic
substances, illegal substances in the Halls of Residence and within
the precincts of the Halls of Residence;

(r) desist and/or refrain from operating any business and/or hawking
within the Halls of Residence;

(s) desist and/or refrain from hosting functions within the Halls of
Residence unless expressly authorized by the Halls Administrator;

(t) ensure that no obstruction and/or attempted obstruction is made

against any officer, employee or agent of the University in the
performance of his or her duties;

(u) only be in possession of keys to rooms or buildings within the

University which have been obtained through the official
University’s channels.

(v) avoid keeping or harbouring animals or pets inside University Halls

of Residence;

(w) be answerable for depositing trash or refuse from their duly

allocated rooms into the proper and designated disposal containers
positioned in common areas.

13.1.4 A student who for whatever reason vacates his/her room prior to the
lapse of the period in respect of which the accommodation charges
apply shall forfeit the accommodation charges for the remaining period.

13.1.5 All room allocations are final unless the Chief Halls Office authorizes a
room change. A student who makes a room change without
authorization and or permission violates this Code.
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13.1.6 Visits to the Halls of Residence is a privilege, not a right, and must be
respected in command to maintain law and order in the University. The
privilege of visitation in University’s Halls of Residence does not
supersede a roommate’s/housemate’s right to privacy, study time, and
sleep.

13.1.7 In case of any conflict between the terms of a tenancy agreement and
the provisions of this Code, this Code shall prevail.

14. Catering Services

14.1.1 To facilitate satisfactory and efficient services in the catering department,

students are expected to ;

(a) conduct themselves in a civil and orderly manner while in the dining
halls and cafeterias and be courteous to the catering staff and other
students;

(b) pay for meals before being served;

(c) address complaints or grievances arising from catering services to

the office of the Strategic Management Unit Manager;

(d) produce valid Student Identification Card before being allowed entry
into the dining halls;

(e) desist and/or refrain from engaging in violent and/or disorderly

behaviour while in the dining halls;

(f) desist and/or refrain from using University cutlery and utensils
outside dining halls;

(g) desist and/or refrain from causing damage to University catering

facilities; and

(h) desist and/or refrain from bringing food and drinks into the dining
halls unless with the permission of the official in charge of the
University catering unit.

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PART V – OFFENCES

15.1 Failure by a student to adhere to any of the provisions of Part IV of the

Code above shall constitute a disciplinary offense.

15.2 The offenses listed in this Code are not exhaustive, but only indicative and
the University shall, from time to time modify and/or amend the list of
offenses in such manner as it thinks fit to address emerging and cross
cutting violation of the Code.

15.3 For purposes of clarity, the undernoted constitute offences in respect of

which disciplinary action shall be instituted against a student.

16. Violations relating to property

16.1.1 Intentionally, recklessly or unlawfully destroying or damaging the

property of or in the custody of the University.

16.1.2 Intentionally, recklessly or unlawfully destroying or damaging the

property of other students, officer, employee or agent of the University.

16.1.3 Misusing the property of or in the custody of the University

16.1.4 Interfering with any equipment or apparatus installed within the

University.

16.1.5 Behaving in a manner that causes, or is likely to cause, death,

unnecessary suffering, harm or distress to any of the University’s
species of wildlife or domesticated or semi-domesticated animals.

16.1.6 Directly or indirectly handling stolen and/or illegally obtained property.

16.1.7 Committing or attempting to commit arson and/or being accessory

thereto.

16.1.8 Destroying or attempting to destroy property by use of a flammable

substance.

16.1.9 Selling or supplying whether directly or indirectly any of the University’s

property of whatever description.

16.1.10 Stealing the property of the University, Staff, Student or any other
person.
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 16.1.11 Embezzlement or any form of misappropriation of the property of the
University, staff, student or any other person.

16.1.12 Committing break-ins and burglary.

16.1.13 Infraction of regulations or instructions governing the use of the

University facilities or facilities of institutions in which the University
operates, including academic materials, apparatus, halls, libraries,
offices, vehicles and transportation facilities , parking lots and open
areas.

17. Injury or harm to person(s)

17.1.1 Taking part in a fight within the University premises.

17.1.2 Assaulting, maiming or inflicting harm upon an officer, agent or

employee of the University, student or any other person.

17.1.3 Harassing, bullying, trolling or psychologically assaulting an officer,

agent or employee of the University, student(s) through e-mail,
telephone, pictures, gesture or any other medium of whatever
description.

17.1.4 Exhibiting or threatening to use violence or abusive language towards,

an officer, agent or employee of the University, student or any other
person substance.

17.1.5 Harassing, intimidating, victimizing or discriminating an officer, agent or

employee of the University or a student in any form on grounds of age,
disability, race, ethnic or national origin, religion or beliefs, sex, sexual
orientation, gender reassignment, pregnancy, marriage or civil
partnership or socio-economic background.

17.1.6 Engaging in activities which put the health, well-being and safety of an
officer, agent or employee of the University or a student at risk.

17.1.7 Unwarranted raising of false fire alarm or any other fabricated alarm
within the University.

17.1.8 Failure to evacuate any part of the University or University-owned or

administered accommodation when a fire alarm or any other alarm is
made and/or returning before being authorised to do so by a fire officer
or authorized member of the University staff.

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17.1.9 Possession of knives, swords, sticks, metal bars or any other
implements or articles which might endanger the lives of members of
staff or students or any other persons.

17.1.10 Making fabricated allegations against the University, an officer, agent or

employee of the University staff or another student which are deemed
to be injurious, vexatious, malicious or false.

17.1.11 Commission of sexual violations and mistreatment as defined in the

Sexual Offences laws and the relevant University Policy against a
member of staff or a student or any other person.

17.1.12 Harbouring suspended or expelled students within University precincts.

17.1.13 Commission of any misconduct prior to enrolment at the University, the

commission of which poses a threat to staff or student or good order in
the University.

17.1.14 Obtaining, forcing, extorting or coercing an officer, agent or employee

of the University, a student or any other person to part with money or
any other valuable substance.

18. Violations relating to disruptions of University activities,

functions & events

18.1.1. Obstructing or impeding and/or attempting to obstruct or impede an

officer, employee or agent of the University from carrying out his/her
duties.

18.1.2. Behaving in a manner which obstructs, intrudes, limits , frustrates or

disrupts any lecture, laboratory practical’s, meeting(s), examination(s)
or any other University’s activity authorized to be held, given or
undertaken within or outside the University precincts

18.1.3. Boycotting scheduled lectures, tutorials, field trips and other courses of
instruction.

18.1.4. Convening, organizing or participating in any demonstrations,

gatherings, ceremonies or processions for which approval has not been
obtained from the University administration.

19. Violations relating to information

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 19.1.1 Knowingly giving false information, concealing information or
submitting forged documents to the University in order to gain
privileges or advantages at the University.

19.1.2 Using electronic and social media in a manner that constitutes breach
of this Students’ Code of Conduct.
19.1.3 Failing or refusing to disclose correct identification or other relevant
details/information to the University or any other state agency when
required to do so.

19.1.4 Giving false testimony and/or concealing information before a

Disciplinary Committee of the University

19.1.5 Failing to appear or refusing to testify before any disciplinary authority

of the University.

19.1.6 Writing, publishing and/or distributing any literature of malicious or

rebellious nature without prejudice to the right to fair and justified
comment and criticism.

19.1.7 Refusing to identify oneself before a University staff or agent who is

performing his/her duties.

19.1.8 Posting or circulating non-official communication materials in the form

of notices, leaflets, flyers, brochure, and handouts on University’s
notice boards or the University social media official pages.

20. Violations relating to conduct of examinations

20.1.1. Violating directives issued in relation to an examination, homework

assignment, seminar paper, term paper or any other assignment given
to the student in relation to his/her studies, including the rules of
conduct during a written or oral examination.

20.1.2. Fraudulent, negligent and/or deceitful obtaining of admission and

registration into the University’s course or programme.

20.1.3. Unauthorized possession of used or unused examination answer

booklets inside or outside the examination room or approved electronic
platform.

20.1.4. Unauthorized possession of any written, graphic material while in an

examination room or approved electronic platform.

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20.1.5. Communicating with another student and/or person during an
examination so as to seek unlawful and/or irregular assistance of any
kind.

20.1.6. Failure to return examination answer booklets in whatever form with

written or unwritten answers after an examination.
20.1.7. Purporting to sit for an examination while outside the examination room
or in undesignated examination room or approved electronic platform.

20.1.8. Committing acts of plagiarism by falsely accessing another person’s

work and appending one’s name and signature on such work without
acknowledgement thus pretending and/or holding out to be the source
of the work.

20.1.9. Disrupting, hacking or pony-trekking the conduct of University

examinations.

20.1.10. Destroying evidence pertaining to examination malpractices and/or

irregularities.

20.1.11. Presenting oneself for an examination in a course unit in which the

student is not registered for.

20.1.12. Claiming marks in a course unit whilst aware that he/she did not
register for and/or sit for the examination.

20.1.13. Deliberate failure or refusal to hand in the examination script at the end
of the examination.

20.1.14. Unauthorized making of changes in the original answer script after

submission for marking;

20.1.15. Fraudulently replacing the original answer script and/or alteration of the
grade(s);

20.1.16. Disobeying, threatening and assaulting an invigilator in the course of

his/her duty.

20.1.17. Involvement in and/or being party to any act of tampering with

examination data.

20.1.18. Causing damage or destruction to University examination material or

facilities.

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20.1.19. Impersonation by presenting oneself to take part in an examination in
which one is not registered; registering for an examination using false
name or identity or falsely using a certificate, testimonial, signature,
photograph or a document of another student to sit for an examination
on the pretext of the bona fide student.

20.1.20. Absenting oneself from examination without sufficient and/or justifiable

reason.

20.1.21. Sitting or registering for University examination using a forged

examination card.

21. Violations relating to financial matters

21.1.1 Knowingly or fraudulently accessing or using University services and

facilities without payment of prescribed charges.

21.1.2 Knowingly or fraudulently failing to account for all monies and allowances
received in accordance with the University Financial Regulations.

21.1.3 Attempting, giving or receiving a bribe in order to obtain any of the University
services and facilities.

22. Violations relating to halls of residence

22.1.1. Failing to comply with the terms and conditions of the contract for
accommodation.

22.1.2. Admitting or harboring unauthorized person(s) in the Halls of

Residence.

22.1.3. Admitting a visitor(s) into the Halls of Residence beyond authorized

hours.

22.1.4. Providing false information to the Halls Management Information

System (HAMIS).

22.1.5. Subletting a University facility to another person, whether a student or

not, without the authorization or consent of the University.

22.1.6. Operating illegal and/or unauthorized business within the Halls of

Residence.

22.1.7. Cohabiting within the Halls of residence.

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22.1.8. Exchange of rooms without authority

22.1.9. Cooking in the Halls of Residence

22.1.10. Obstructing or attempting to obstruct any officer, employee or agent of

the University in the performance of his/her duties

22.1.11. Hosting functions within the Halls of Residence without the authority or
consent of the University.

23. Violations relating to catering services

23.1.1. Engaging in violent or disorderly behavior in the dining halls.

23.1.2. Causing damage to University catering facilities.

23.1.3. Bringing in food and drinks into the Dining room without authority of the
University official in charge of catering.

24. Violations relating to health services

24.1.1. Utilizing fake documents in order to access University medical services.

24.1.2. Presenting inaccurate and false personal information to the University

Health Management Information System (UHMIS).

24.1.3. Seeking medical services whilst not attending a course of study in the
University.

25. Offences relating to sports and games

25.1.1. Unauthorized use of University sports services and facilities without

permission from the Director Sports and Games.
25.1.2. Negligent handling of University sports facilities, utilities and
equipment.

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PART VI - RULES AND PROCEDURES RELATING TO DISCIPLINE

26. Disciplinary Authority, Powers and Functions

26.1. The responsibility of exercising student’s disciplinary authority, power and

function in the University is vested in the Senate.

26.2. The Senate shall from time to time delegate such authority, power and
function to any other officer, body or authority of the University.

26.3. The Senate’s disciplinary power set out in paragraph 26.1. is hereby
delegated to various Committees established under this Code.

27. Establishment of the Disciplinary Committees

27.1. There are established the following Senate Disciplinary Committees:-

a) The Halls Disciplinary Committee to hear and determine cases of

misconduct and violations committed within the University’s Halls of
Residence or relating to conduct in the University’s Halls of Residence.

b) The College Disciplinary Committee to hear and determine all

other cases of misconduct and violations including examination
malpractices committed within the University Campuses.

c) The Appeals Disciplinary Committee to hear and determine

appeals from the decisions of the Halls Disciplinary Committee or the
College Disciplinary Committee.

27.2. The quorum of a Disciplinary Committee shall be at least three (3)

members.

27.3. The Disciplinary Committees shall have administrative flexibility. In

absence of the designated Chairperson or Secretary, members of the
respective Committee present at the meeting shall elect one among
themselves to act as Chairperson or Secretary;

Provided that nothing in this Part precludes the Committee from

requesting the University Administration to second a member of its staff to
render secretarial services.

27.4. The Disciplinary Committees shall have power to regulate their own
procedures.

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27.5. The Disciplinary Committees shall have due regard to the Constitution of
Kenya and the law.

28. Composition of Disciplinary Committees

28.1. The Halls Disciplinary Committee shall comprise - the following persons :-

(i) The Director of Student Welfare Authority or his/her nominee who

shall be the Chairperson.

(ii) The Dean of the Faculty or the Director of Institute, School or Centre
of the affected student or his/her nominee.

(iii) A Senate Member Representative nominated by the Chairman of the

Senate or his/her nominee.

(iv) The Strategic Management Unit Manager or his/her nominee.

(v) The Students’ Representative from the relevant Hall of Residence

and/or Student Campus Association.

28.2. The Chief Halls Officer or his nominee shall be the secretary of the Halls
Disciplinary Committee.

28.3. The College Disciplinary Committee shall comprise the following

persons:-
(i) The Principal of the College of the affected student or his/her
representative who shall be the Chairperson.

(ii) Two Senate Representatives or their nominees, nominated by the

Chairperson of the Senate.

(iii) The Dean of the Faculty/School or the Director of Institute, School

or Centre of the affected student or his/her nominee.

(iv) A student representative from the College Student Association or

Students Campus Association.

28.4. The College Registrar or his nominee shall be the secretary to the College
Disciplinary Committee.

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28.5. The Appeals Disciplinary Committee shall comprise the following persons :-

(i) A Deputy Vice-Chancellor to be nominated by the Vice-Chancellor

and who shall be the Chairperson.

(ii) Two members of the Senate nominated by the Chairperson of the

Senate

(iii) The Vice-Chancellor shall appoint two(2) persons who have a

distinguished service and are serving members of the University, who
will serve for such term as the Vice-Chancellor shall specify.

28.6. The secretary to the Students Appeals Disciplinary Committee shall be

appointed by the Chairperson of the Senate.

28.7. The quorum of the Students Appeals Disciplinary Committee shall be

three (3) members. In absence of the Chairperson, the members present
shall appoint one of the members as the Chairperson for that session.

29. Role of the University in disciplinary proceedings

29.1. Institution of criminal proceedings in a court of law against a student

under any law in Kenya or abroad shall not be a bar to internal disciplinary
proceedings being instituted against such a student by the University.

30. Duties and rights of the student in disciplinary proceedings

30.1.1. Every student shall assist and cooperate with officers from the Security
Department and the Disciplinary Committees established under this Code.
The student shall in particular;

(a) respond to any inquiry by the security officers in a timely manner;

(b) comply with any direction or request from the security officers or
Disciplinary Committee;

(c) furnish the security officers or Disciplinary Committee with such

information or material as may be required to discharge their
mandate under this Code; and

(d) notify the University immediately upon conviction on any criminal

charge or formal caution for criminal conduct in a court of law in
Kenya or abroad.
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30.1.2. A student facing disciplinary action shall be responsible for informing his
or her witnesses the place, date and time of the hearing.

31. Notice

31.1.1. Whenever notice is required to be given to a student or any other

communication made to a student under this Code, such notice or
communication shall be delivered and/or made;

(a) To the student in person if reasonably possible; and/or

(b) To the student’s e-mail address as indicated in the student’s

academic or other record maintained by the University; and/or

(c) By a text message to the student’s last known telephone number.

Any of the foregoing modes of communication and/or a combination

thereof shall be deemed sufficient service upon the student.

31.1.2. The University shall at all times maintain a record of the email addresses
and telephone contacts of all students.

31.1.3. It shall be an obligation of each student to ensure that at all material

times the email address and telephone contacts that the student
submitted to the University are valid and operational.

31.1.4. Upon receipt of any communication from the University, a student shall
acknowledge receipt by email as well as by signing on the duplicate copy
of the notice and/or any other written communication. The aforesaid
duplicate shall be retained by the University.

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32. Inquiry

32.1.1. Any person who considers that a student has acted in violation of the
rules and regulations of the University or this Code shall lodge a
Complaint with the Security Department of the relevant Faculty/School
or Institute (hereinafter referred to as “Security Department”) within
three (3) days from the date of occurrence of the act or
commission/omission complained of.

32.1.2. On receipt of the complaint, the Security Department shall decide

whether to initiate an inquiry within three (3) days.

32.1.3. The Security Department shall initiate an inquiry where

(a) The complaint relates to an allegation which, if proven, could

possibly be regarded as a potential breach of this Code; and

(b) The information provided suggests that there is a realistic prospect

that sufficient evidence will be available to determine whether or not
the alleged incident has occurred.

32.1.4. Where the Security Department decides not to initiate an inquiry, it shall
communicate the reasons for this to the Complainant within 3 days.

32.1.5. Where a Complaint has been lodged as set out under paragraph 32.1.1
above, and the Security Department of the relevant Faculty/School or
Institute has decided to initiate an inquiry, it shall, within three (3) days,
inform the student concerned that a Complaint has been lodged against
him/her and is under inquiry by the Security Department.

32.1.6. In the conduct of inquiries, the officers from the Security Department
may summon any student or agent, officer or employee of the University
to appear before it or furnish the security officers with any information
or material required for the inquiry.

32.1.7. Where any student not being the subject of inquiry fails to honour any
summons, request and/or in any manner fails to comply with any lawful
request for information, the Security Department may refer the student
to the Vice Chancellor for appropriate action.

32.1.8. A student who is the subject of an inquiry has the right to be

accompanied by a representative of a Student Association or another
student who is in good standing with the University during any interview
that may be conducted by the officers of the Security Department. The

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 student shall provide such answers and/or information required by the
Security Department.

32.1.9. Pending conclusion of an inquiry, the Vice-Chancellor or his nominee may

at his/her discretion and in the interests of the University, impose such
restrictions upon the student as he/she may deem fit including
precautionary suspension of the student from the University pending the
outcome of the inquiry and subsequent disciplinary proceedings, if any.

32.1.10. The precautionary suspension is used to protect the members of the

University community or a particular member or members, or members
of the general public, or to ensure that a full and proper inquiry is carried
out.

32.1.11. The Security Department shall conclude inquiries expeditiously and

submit a progress report within three (3) days from the occurrence
of an incidence of violation of this code or any other University
regulation.

32.1.12. A Complaint may be withdrawn by the Complainant in writing at any

time prior to a decision being made by the Halls Disciplinary Committee
or the College Disciplinary Committee.

32.1.13. The period for lodgment of a complaint and subsequent inquiry may be
extended by the Security Department for a period not exceeding seven
(7) days in respect to lodgment of the complaint as well as a further
period of seven (7) days for the inquiry if sufficient reason exists and
which reason shall be tendered before the relevant Disciplinary
Committee.

32.1.14. The Security Department shall handle evidence on Student misconduct

for both academic and non-academic matters. An examination invigilator
shall be a witness of the Security Department in all examination
malpractices.

32.1.15. The inquiry procedures and processes outlined above shall also
apply with necessary modifications in case(s) of examination
irregularities and malpractices.

33. Inquiry Report

33.1.1. Within three (3) days from the date of conclusion of the inquiry, the
Security Department shall;

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 (a) In the case where the Security Department recommends that no
disciplinary action should be taken against the student, submit to the
Vice Chancellor a written inquiry report outlining its findings and
recommendation; or

(b) In the case where the Security Department recommends that

disciplinary action should be taken against a student, submit the
undernoted to the relevant disciplinary committee:

i) a copy of the Inquiry Report

ii) a copy of the Notice of violation, stating the violation and

particulars of the violation;

iii) a list of witnesses intended to be called upon to testify.

34. Disciplinary Committee Procedures and Processes

34.1.1. The Halls or College Disciplinary Committee shall within seven (7) days
from the date of receipt of the Inquiry Report furnish the affected student
with;

i) A copy of the Notice of Violation.

ii) A copy of the Inquiry Report, and all other documents and materials
pertinent to the matter.

iii) A written notice of not less that fourteen (14) days specifying the
place, date and time when the student is required to appear before
the Committee to answer to the complaints levelled against him/her.
iv) May appear before a Committee accompanied by a representative of
the Students Association or any other student in good standing with
the University.

34.1.2. On the date of the disciplinary hearing, the Committee shall read to the
student, in a language that the student understands, the Notice of
Violation against him/her and request the student to indicate whether
he/she accepts or denies the Notice of Violation.

34.1.3. If the student accepts the Notice of Violation;

(a) The Committee shall record the acceptance of the Notice of Violation
by the student and any mitigation offered by the student.

(b) Upon listening to the statement in mitigation, the Committee may

adjourn to consider an appropriate sanction and/or penalty.
34 | P a g e
 (c) Within three (3) days of the acceptance of the Notice of Violation, the
Disciplinary Committee under the hand of the Chairperson shall inform
the student in writing of the sanction and/or penalty together with the
student’s right to appeal to the Students Appeals Disciplinary
Committee. The communication by the Disciplinary Committee shall
be in the mode set out in paragraph 31.1.1.

34.1.4. In the event that the student denies the Notice of Violation, a disciplinary
Hearing shall take place.

34.1.5. At the disciplinary hearing, the procedure shall be as follows;

(a) The Security Department shall adduce oral and/or documentary

evidence in relation to the Notice of Violation made against the
student.

(b) The student shall be at liberty to cross-examine the witnesses

summoned by the Security Department as well as adduce oral and/or
documentary evidence. If necessary, the student may summon
his/her witnesses.

34.1.6. Any student who hinders or obstructs the proper conduct of

proceedings before the disciplinary committee, or fails to obey any
lawful instruction(s) or direction(s) by the Committee Chairperson shall
be withdrawn from the hearing and proceedings will be commenced or
continued in his/her absence.

34.1.7. The disciplinary process is an internal process of the University.

Consequently an affected student may only be accompanied to the
Disciplinary Committee by a Student Association Official or any other
student who is in good standing with the University.

34.1.8. Failure by a student facing disciplinary action to be accompanied by

another student shall not hinder the Committee from proceeding with the
hearing nor negate any decision made in the proceedings as every
student is deemed to know his/her rights.

34.1.9. The Disciplinary Committee may allow a student’s request to adjourn the
hearing date if sufficient reason is disclosed. A request for adjournment
prior to the date of hearing shall also include an email address through
which the decision of the Committee on the application may be promptly
relayed to the student.
34.1.10. A request for postponement of a hearing shall be in writing but the
Committee may hear an oral request if good grounds are disclosed. The

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 Committee shall decide on the application and communicate its decision
to the student whether orally or in writing.

34.1.11. The Disciplinary Committee may adjourn any proceedings from time to
time on such terms as it thinks fit but will conclude the inquiry within
twenty eight (28) days from the date of commencement.

34.1.12. The Disciplinary Committee shall endeavor to conclude the disciplinary

hearings expeditiously.

34.1.13. A student may, in writing, waive any or all of his/her rights during the
disciplinary hearing including the right to appear before the Committee
and to cross-examine witnesses.

34.1.14. If a student who has been served with notice of hearing fails, without
good cause, to appear before the Disciplinary Committee on the date and
place stated in the notice, the Committee may proceed with the hearing
in the absence of the student and may make appropriate orders as it
may deem fit.

35. Decision of the Disciplinary Committee

35.1.1. The decision of the Disciplinary Committee shall be in writing setting out
a summary of the case against the student, any representations made by
the student or his/her witnesses in answer to the Complaint, the factual
conclusions by the Committee; and the reasons for the decision.

35.1.2. A decision that a student has violated this Code can only be made if
there is proof that the student has engaged in the violation alleged.

35.1.3. The standard of proof that shall be used in all discipline cases is the
balance of probabilities, which is the standard of proof used in civil law.
This means that the Security Department or the Disciplinary Committee
will be satisfied that the event occurred if they consider that, on the
evidence available, the occurrence of the event was more likely than not.

35.1.4. The decision of the Disciplinary committee shall be communicated as set

out in paragraph 31.1.1 above.

35.1.5. The Disciplinary Committee shall take into account any exonerating
factors and/or mitigation made by the student and thereupon make a
final determination of the case including the penalty to be imposed upon
the student.

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35.1.6. Each Disciplinary Committee shall submit to the Senate a report of all
Disciplinary matters handled by the Committee in June and December in
each year.

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36. Penalties

36.1.1. The Disciplinary Committee may mete out such sanctions as are
commensurate with the wrong committed by the student.

36.1.2. The University may, from time to time, modify and/or amend the
complaints which are actionable.

36.1.3. The Disciplinary Committee may order any one or more of the following
penalties upon a student:-

(a) Issue a formal written warning, reprimand, or severe reprimand.

(b) Require the student to write an apology to the University or other

person as the case may be.

(c) Confiscate and retain, without compensation, any offending item

which was found in the possession of the student.

(d) Require the student to have restricted contact or no contact within

the University or with a specified person for a defined period of time.

(e) Require the student to pay in whole or part the cost of repair or
replacement of any property that was damaged or stolen.

(f) Terminate the occupancy of University accommodation on giving a

written notice of 14 days.

(g) Revoke a tuition discount, award, scholarship or any other benefit

entirely or for a specified period of time.

(h) Disqualify the student from taking a course or an examination(s).

(i) Postpone, for a specific period of time, the conferment upon the
student of a degree or other award due to the student.

(j) Suspend the student from the University for a specified period of
time.

(k) Expel the student from the University. Expulsion entails the
immediate termination of a student’s registration and the prohibition
of further registration.

(l) Order that the student provides compulsory service to the University
for a specified period of time.
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 (m) Recall the degree certificate already awarded to a former student
who had graduated but there emerges sufficient evidence showing
their involvement in examination malpractice including plagiarism.

(n) Any other penalties as the Disciplinary Committee may, in the

circumstances, deem appropriate;

Provided that the Disciplinary Committee shall take into account the
severity of the violation, the mitigating circumstances by the student,
and shall have discretion to impose a penalty that is appropriate in the
circumstances.

36.1.4. Where the penalty imposed on the student is payment of a surcharge

or compensation, the specified amount shall be paid to the Finance
Officer or other officer as directed by the Committee not later than seven
(7) days from the date of the decision.

37. Appeals Disciplinary Committee

37.1.1. A student who is dissatisfied with the decision of a Disciplinary

Committee may, within seven (7) days from the date of the decision
lodge an Appeal with the Appeals Disciplinary Committee.

37.1.2. The Appeal shall be in writing, concisely setting out the grounds of
Appeal in a concise manner and shall be in the format set out in
Appendix VII with any necessary modifications. A copy of the Notice of
Violation that was provided to the student by the Security Department as
well as the decision against which the appeal relates shall be attached to
the Appeal.

37.1.3. Within three (3) days from the date of receipt of the Appeal, the Appeals
Disciplinary Committee shall call for a record of the proceedings before
the relevant Disciplinary Committee. The aforesaid record shall be availed
to the Appeals Disciplinary Committee by the relevant Disciplinary
Committee within three (3) days from the date of the request.

37.1.4. Within seven (7) days from the date of receipt of the Appeal, the Appeals
Disciplinary Committee shall issue a written notice of not less than
fourteen (14) days specifying the place, date and time when the student
is required to appear before the Appeals Disciplinary Committee to make
oral representations in support of the Appeal.

37.1.5. The aforesaid written notice shall equally be served upon the Security
Department together with a copy of the grounds of the Appeal. The
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 Security Department shall be expected to make representations during
the hearing of the Appeal.

37.1.6. The student who has lodged the appeal shall have the right to begin and
the Security Department shall respond.

37.1.7. Pending determination of an Appeal, the Appeals Disciplinary Committee

may, on the application of the student, stay the payment of a surcharge,
compensation or execution of any other penalty. Suspension or expulsion
from the University shall not be stayed pending the hearing and
determination of the Appeal.

38. Decisions of the Appeals Disciplinary Committee

38.1.1. The Appeals Disciplinary Committee may dismiss the entire appeal or
part thereof and uphold the decision of the Disciplinary Committee; or
set aside the entire decision of the Disciplinary Committee or part thereof
and vacate or modify the penalty imposed on the student.

38.1.2. The decision of the Appeals Disciplinary Committee shall be

communicated to the student under the hand of the Chairperson of the
Committee or his/her nominee within three (3) days from the date of
conclusion of the hearing.

38.1.3. The Appeals Disciplinary Committee may, on its own motion or on

application by an affected party, and by an appropriate certificate in
writing, correct any copying and/or typographical errors in the
documents recording decisions of the Committee.

38.1.4. The decision of the Appeals Disciplinary Committee shall be final and
there is no further opportunity for appeal against the decision within the
University.
39. Withdrawal of an Appeal

39.1. A student may withdraw his or her request for appeal within three (3) days
from the date of its lodgment with the Students Appeals Disciplinary
Committee

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PART VII - MISCELLANEOUS

40. Protection from Personal Liability.

40.1. No member of the Disciplinary Committees or any officer, staff or agent of

the University shall be held liable for any action, claim or demand
whatsoever if such an action is done in good faith in the execution of the
functions, powers or duties of the Office.

41. Disclosure of Interest

41.1. Any member of a Disciplinary Committee who has any interest, whether
direct or indirect, in a matter under consideration by the Committee shall
as soon as is practicable declare such interest and may not take part in
any consideration, discussion or vote on any question touching on such
matter.

42. Procedure after satisfaction of penalty

42.1. Upon serving a penalty under this Code, the concerned student shall apply
to the Vice Chancellor for readmission and/or discontinuation of any
restriction as the case may be. Such application shall be made by the
affected student timeously.

42.2. The Vice-Chancellor shall respond to the application either allowing readmission
or rejecting the request within a reasonable period.

PART VIII-TRANSITIONAL PROVISIONS

43. Transition

43.1.1. Upon enactment of this Code, all existing Disciplinary Codes and/or Rules
and Regulations shall immediately cease to have effect and shall be
deemed as withdrawn by the University. Upon enactment, this Code shall
be the only regulatory Code of conduct at the University.

43.1.2. All pending disciplinary proceedings before the existing Committees of the
University shall, at the date of enactment of this Code, be continued with
such necessary modifications as though they were commenced under this
Code;

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 Provided that any decision, direction or order which was issued, given, or
made pursuant to the provisions of the repealed Disciplinary Codes and/or
Rules and Regulations shall remain valid until otherwise cancelled, revoked,
varied or abolished under this Code.

43.1.3. Additional policies relating to matters of student discipline may be

approved which shall apply to particular activities or locations within
the University. This may include the delegation of powers of investigation and
powers to impose penalties where offences are found to have been committed.

44. Review and Amendments to this Code

44.1. The University Council and Senate reserve the right to review, amend,
change or otherwise vary the Students’ Code of Conduct.

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PART IX –PENALTIES RELATING TO VIOLATIONS OF THE
STUDENTS’ CODE OF CONDUCT

Description Minor violation Major violation

The undernoted shall comprise minor The undernoted shall comprise

violation of the students code of major violation of the students
conduct; code of conduct ;
 Acts committed inadvertently  Wilful acts of breach of the
students code of Conduct,
 Offence is not of a significant impact to  Commission of multiple
the University and the general public offences; repeated
offences,
 Significant breach of
academic integrity or
 Acts which could pose legal
risks to the university
Penalties in respect to
Violation in Penalties in respect to offences offences categorized as
relation to:- categorized as minor violation of the major violation of the
students code of conduct; students code of conduct;

i. General  Restrictions on access to one or more  Expulsion and or

offences activities of the University as may be recommendation for
deemed necessary. Criminal prosecution.
 Demand a written apology by the  Revocation of a student’s
student to the University, issue a admission to the
warning/caution letter, a reprimand or University, award of a
severe reprimand. scholarship, academic
 Compulsory community service,
privilege, qualification due
Referral of student to counseling and
to the student.
rehabilitation.
 Restitution by payment of damages/ for
any damage or loss suffered by the
University or other party.
 Payment of fine.
 Deregistration or suspension from a
University programme, examination/
assignment or other activity.
 Suspension from the University for a
period not exceeding three (3) years.

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  Restitution by payment of the total  Expulsion and or
ii. Damage to cost of repair and/or damages for loss recommendation for
Property suffered by the University or other Criminal prosecution.
party.
 Payment of fine.
 Forfeiture of the student’s caution or
other monies deposited with the
University.
 Suspension from the University for a
period not exceeding three (3) years.

iii. Threats of  Restrictions on access and/or contact  Expulsion and or

and/or use of with the affected staff, student or recommendation for
actual physical other person as the case may be. Criminal prosecution.
violence against  Demand a written apology by the
Staff, Students student to the University, issue a
and other warning/caution letter, a reprimand or
persons severe reprimand.
including sexual  Deregistration or suspension from a
assault and University programme, examination/
rape. assignment or other activity.
 Suspension or revocation of a
student’s admission to the University,
award of a scholarship, academic
privilege, qualification due to the
student.
 Suspension from the University for a
period not exceeding three (3) years.

 Restrictions on access to one or more  Expulsion and or

iv. Disruption of activities of the University as may be recommendation for
University deemed necessary. Criminal prosecution.
Activities,  Demand a written apology by the
Functions and student to the University, issue a
Events warning/caution letter, a reprimand or
severe reprimand.
 Deregistration or suspension from a
University programme, examination,
assignment or activity.
 Suspension or revocation of a
student’s admission to the University,
award of a scholarship, academic
privilege, qualification due to the
student.
 Suspension from the University for a
period not exceeding three (3) years.

 Restrictions on access to one or more  Expulsion and or

activities of the University as may be recommendation for
v. Information deemed necessary. Criminal prosecution.
 Demand a written apology by the
student to the University, issue a

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 warning/caution letter, a reprimand or
severe reprimand.
 Restitution by payment of damages/
for any damage or loss suffered by
the University or other party.
 Payment of fine.
 Deregistration from a programme,
examination or assignment.
 Suspension/ revocation of a student’s
admission to the University, award of
a scholarship, academic privilege,
qualification due to the student.
 Suspension from the University for a
period not exceeding two (2) years.

 Restrictions on participation in  Expulsion and or

vi. Students certain activities on campus or recommendation for
Elections placements. Criminal prosecution.
 Demand a written apology by the
student to the University, issue a
warning/caution letter, a reprimand or
severe reprimand.
 Restitution by payment of damages/
for any damage or loss suffered by
the University or other party as a
result of the misconduct.
 Payment of fine.
 Deregistration from a programme,
examination or assignment.
 Suspension from the University for a
period not exceeding three (3) years.

 Guiding and counselling.  Expulsion and or

vii. Alcohol and  Recommend rehabilitation of the recommendation for
cannabis student at his/her cost and inform Criminal prosecution.
guardian.
 Suspension from the University for a
period not exceeding three (3) years.

 Expulsion from the

viii.  Resubmit assessment item; University
submission of alternative
Examinations assessment item,
 Retake the course
 Revocation of admission, award of
scholarship, academic privileges or
achievements.
 Suspension for a period not exceeding
three (3) years.

 Compulsory community service

 Make restitution financially.  Expulsion from halls of
ix. Halls of residence and make
Residence and financial restitution.
Accommodation

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  Letter of reprimand.
 Compulsory community service
x. Health Services  Restitution by payment of damages,  Expulsion and
fine or compensation where recommendation for
appropriate. Criminal prosecution.
 Suspension from the University for a
period not exceeding three (3) years.
 Letter of reprimand
 Suspension from participating in the  Expulsion and
xi. Sports and games for a specified period. recommendation for
Games  Suspension from the University a Criminal prosecution.
period not exceeding three (3) years
and make restitution where practical
or pay damages/fine.
 Make restitution where practical or
pay damages/fine.  Expulsion and
xii. Financial  Letter of reprimand. recommendation for
Matters  Suspension from the University for a Criminal prosecution.
Period not exceeding three years.
 Make restitution where practical or
pay damages/fine.

 Letter of reprimand  Expulsion and

xiii. Weapons  Suspension from the University recommendation for
and prohibited between two to three years and Criminal prosecution.
items Expulsion and Criminal.

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APPENDICES

APPENDIX I - SAMPLE COMPLAINT FORM

UNIVERSITY OF NAIROBI

COMPLAINT FORM
(Under Section 32.1.1 of the Student’s Code of Conduct)

1. Personal Details

NAME

Email:

Telephone:

Programme of Study :
(for students only)

Registration No:
(for students only)

2. Your Complaint
A. Please provide a summary of your complaint below (300 words max).

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B. If you have tried to resolve the complaint in any way, please tell us what you
have done (200 words max)

C. Please provide a brief explanation of the issue(s) you consider to be unresolved

(200 words max).

D. Please explain how you would like your complaint to be resolved (200 words
max).

E. If you are submitting a complaint more than 3 days from when you first became
aware of the problem, please provide a brief explanation for the delay (200
words max).

3. Supporting documentation
Do you wish to submit any supporting documentation for Yes/No
consideration?

If “Yes”, please tick here to indicate that what you have submitted is
complete

Signature:……………………………………………………………….

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 Date:…………………………………………………………………….

APPENDIX II - SAMPLE NOTICE OF COMPLAINT

UNIVERSITY OF NAIROBI

NOTICE OF INQUIRY
(Under Section 32.1.1 of the Student’s Code of Conduct)

Dear XXXX,

NOTICE OF INQUIRY

It has been reported that on ………………………. between ……….. hours and …………….
hours at the University of Nairobi Students Welfare Authority, sports grounds you
[briefly describe the nature and particulars of the complaint] …………………, in possible
violation of section------------------------- of the Students’ Code of Conduct, 20-
--.

The Security Department has considered the Complaint and decided to initiate an
Inquiry into the matter.

In the course of the Inquiry, you may be summoned by officers from the Security
Department to appear before them to furnish any information or material necessary for
the Inquiry.

You have the right to be accompanied by a representative of a student association or

another when appearing before officers of the Security Department.

Please note that the Vice-Chancellor of the University may impose such restrictions
upon, including precautionary suspension, pending the outcome of the Inquiry and
subsequent disciplinary proceedings under the Code.

Yours sincerely

xxxxxxxxxxxxx
FOR SECURITY DEPARTMENT

Copy To:
Complainant
Deputy Vice Chancellor (Student Affairs)
Deputy Vice Chancellor (Academic Affairs)
Chief Legal Officer

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APPENDIX III - SAMPLE OF SUSPENSION LETTER

Dear XXXX,

SUSPENSION FROM THE UNIVERSITY, ITS PRECINTS, LECTURES AND UNIVERISTY

ACTIVITIES PENDING YOUR APPEARANCE BEFORE DISCIPLINARY COMMITTEE

It has been reported that on ………………………. between ……….. hours and ……………. hours at
the University of Nairobi Students Welfare Authority, sports grounds you were in possession of
a narcotic drug namely …………………, in possible contravention of section----------------------
--- of the Students’ Code of Conduct, 20---.

You are well aware of the said regulations having signed and declared to abide by the same
upon admission to the University.

By delegated authority conferred to me by the Vice Chancellor in accordance with section--------

--------------- of the Students’ Code of Conduct, 20---, I hereby suspend you from the University
with immediate effect pending Inquiry by the Security Department. Your suspension will last for
a period of _______ days from the date of this letter.

If upon conclusion of the Inquiry, a recommendation is made that charges be levelled against
you, you will be invited to appear before the Disciplinary Committee at a date and venue to be
communicated to you.

In the meantime, you are required to keep off from Campus including lecture halls and activities
of the University unless expressly authorized in writing by the Vice Chancellor or his assignee or
until such a time as the investigations/disciplinary process shall be concluded or your
suspension lifted.

You are further advised that this administrative suspension does not bar any relevant state
agency and the University from instituting appropriate criminal charges against yourself.

Yours sincerely

xxxxxxxxxxxxx
DEPUTY VICE CHANCELLOR (STUDENT AFFAIRS)

Copy To:
Deputy Vice Chancellor (Academic Affairs)
Deputy Vice Chancellor (Administration & Finance)
Deputy Vice Chancellor (Research, Production & Extension)
Director, Institute of Diplomacy & International Studies
Principal, CHSS
Director, ICTC
Dean of Students
Director, SWA
Director, Security & Safety Services
Chief Medical Officer
Chief Legal Officer
Academic Registrar
Deputy Registrar, Examinations (Operations)
Chief Halls Officer
Head, Cost Sharing Section
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APPENDIX IV–SAMPLE NOTICE OF VIOLATION

UNIVERSITY OF NAIROBI
NOTICE OF VIOLATION

NAME: ……………………………….
SCHOOL/FACULTY: ……………………………….
REGISTRATION NO: ……………………………….

Statement of Being in possession of a narcotic and psychotropic substance

the contrary to section………………………of the Students’ Code of
violation Conduct, 20---.

Particulars of That on or about………………………..at 9 a.m, while at Mamlaka

the violation Hostel Room 21, you were found together with other students
namely Chris Wafula and George Ataka being in possession of
bhang, a psychotropic substance.

SIGNED:
FOR: HEAD OF SECURITY DEPARTMENT
OR HIS ASSIGNEE

DATE:

Copy to: Deputy Reg. (SA)

1. Received by: ____________________________ Time:__________ Date: _____________

2. I.D. No.: ________________________ Signature: _______________________________

3. College Disciplinary Committee’s hearing date: __________________________________

4. Venue:_________________________________________ Time: ____________________

5. Issued, witnessed and signed by: _____________________________________________

6. Designation:______________________________________________________________

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 UNIVERSITY OF NAIROBI
NOTICE OF VIOLATION

NAME: ……………………………….
SCHOOL/FACULTY: ……………………………….
REGISTRATION NO: ……………………………….

Statement of Being in possession of unauthorized written material in an

the examination room contrary to section……………….of the Students’
violation Code of Conduct, 20---.

Particulars of That on or about 2nd February 2019 in Lecture Theatre No. 2 while
the violation sitting an examination namely Ancient History Paper II, you were
found with prohibited notes on the subject namely four folded
foolscaps which contained notes on Ancient History.

SIGNED:
FOR: HEAD OF SECURITY DEPARTMENT
OR HIS ASSIGNEE

DATE:

Copy to: Deputy Reg. (Exams)

1. Received by: ____________________________ Time:__________ Date: _____________

2. I.D. No.: ________________________ Signature: _______________________________

3. College Disciplinary Committee’s hearing date: __________________________________

4. Venue:_________________________________________ Time: ____________________

-
5. Issued, witnessed and signed by: _____________________________________________

6. Designation:______________________________________________________________

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 DISCIPLINARY PROCESS SUMMARY SHEET

NAME:………………………………………………………….
SCHOOL/FACULTY:…………………………………………..
REGISTRATION NO:………………………………………….
CONTACTS:……………………………………………………

Item Particulars
Violation

Date of suspension pending appearance

before disciplinary committee, if any
Date of appearance and hearing before
disciplinary committee
Date the student is informed of the
verdict/outcome of the disciplinary
committee
Type of sentence/penalty

Item Particulars
Expected date of compliance with the
sentence
Date of processing appeal if any

Outcome of the appeal

Is the sentence and appeal subject to

court process
Outcome of the court process

Date of re-admission to the University after

compliance with the sentence /penalty
Office to report to and process re-admission
after serving the sentence or penalty
Any other comment for noting and action

Issued by:…………………………………………………………………

Signed by:…………………………………………………………………
Date:………………………………………

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APPENDIX V – SAMPLE MINUTES OF DISCIPLINARY COMMITTEE HEARING

UNIVERSITY OF NAIROBI
MINUTES OF THE COLLEGE DISCIPLINARY COMMITTEE MEETING HELD ON
(DAY),(DATE) AT (TIME) IN THE (VENUE) TO HEAR THE CASE OF (FULL NAME OF THE
STUDENT – ADMISSION NUMBER) FROM (DEPARTMENT/SCHOOL – COLLEGE)

MEMBERS OF THE DISCIPLINARY COMMITTEE PRESENT

S/N NAME POSITION

1 Principal of the College/Nominee of the

Principal of the College
-Chairperson

2 The Representative of Senate.

-Member

3 The Dean of the Faculty or the Director

of Institute, School or Centre of the
affected student or his/her nominee.
-Member

4 Student representative from the

College Student Association.
-Member

IN-ATTENDANCE (ANY OTHER CO-OPTED STAKEHOLDER)

S/N NAME POSITION

3 The College Registrar/

nominee of the college
-Secretary

54 | P a g e
 DISCIPLINARY COMMITTEE’S PROCEEDINGS

S/N ITEM MINUTES

1 Chairperson’s remarks - The disciplinary power of the University is derived from

(Procedure of the disciplinary the Universities Act 2012, the Universities of Nairobi
process) Charter 2013 and the Students’ Code Of Conduct
governing the conduct and Discipline of Students.

In addition thereto, at the time of admission, a Student

executes a Bond binding himself/herself to observe the
rules and Students’ Code Of Conduct governing the
conduct of the Student while at the University.

It is important to mention that the Disciplinary Proceedings

are reasonably related to a legitimate purpose, that is to
uphold Discipline in the University and to enable the
University fulfill its statutory mandate of managing the
institution.

Consequently, the University has not only statutory duty

but also a moral duty to uphold students discipline at the
University and enforce compliance with law and Students’
Code Of Conduct to ensure efficient learning.

In so far as the University commits itself to creating and

maintaining an environment that is conducive to learning,
it assumes a position of authority in relation to the student.
In turn the student undertakes to accept that authoritative
status.

In conducting the disciplinary action , the Committee

is guided by the rules of natural justice and will
endeavour for a fair administrative action that is
expeditious, efficient, lawful, reasonable and procedurally
fair to the student.

2 Students’ particulars (name,

registration number, course and
year of study etc.)

3 Disclosure of Conflict of
Interest

4 Notification of the students of

the alleged violation against
him and the particulars thereon

7 Student’s response to the

notice of violation against him.
(Either denies/accepts)

9 Presentation of University’s
case (witnesses and evidence).

10 Presentation of the student’s

response to the charges
levelled against him and cross
examination of the witnesses
called by the University
55 | P a g e
 11 University’s rejoinder to the
student’s response.

12. Notification of the date of the

determination including the
penalty

14 Committee’s
deliberations/discussions

15 Committee’s Recommendations

16 Reason for Recommendations

17 Communication to ------------------------------------------------------------------------
student/guardian about ------------------------------------------------------------------------
approved committee’s ---------------------------------------------------
recommendation(s)/
The disciplinary action was taken in good faith for
/decision(s)
executing a legitimate purpose and aimed at the good of
the society in maintaining students’’ discipline in the
University and shall not render the university liable for
any action, claim or demand whatsoever.

Further, you are at liberty to appeal to the Students

Appeals Disciplinary Committee against the disciplinary
decisions. The appeal should be lodged with the
Senate Student Disciplinary Committee within seven (7)
days upon receipt of the disciplinary decision.

Approved: ………………………………………….

DATE……………………………………………………

PRINCIPAL OF THE COLLEGE/OR HIS NOMINEE

CHAIRMAN

COLLEGE REGISTRAR OR HIS NOMINEE

SECRETARY

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APPENDIX IV
APPENDIX VI – SAMPLE MINUTES OF STUDENT APPEALS DISCIPLINARY
COMMITTEE HEARING

UNIVERSITY OF NAIROBI

MINUTES OF THE STUDENTS APPEALS DISCIPLINARY COMMITTEE MEETING HELD ON (DAY),

(DATE) AT (TIME) IN THE (VENUE) TO CONSIDER THE CASE OF (FULL NAME OF THE STUDENT –
ADMISSION NUMBER) FROM (DEPARTMENT/SCHOOL – COLLEGE)

MEMBERS OF THE DISCIPLINARY COMMITTEE PRESENT

S/N NAME POSITION

1 Deputy Vice-Chancellor or a nominee

(Chairperson)

2 Representative from the Senate

IN ATTENDANCE (ANY OTHER CO-OPTED STAKEHOLDER)

S/N NAME POSITION

DISCIPLINARY COMMITTEE’S PROCEEDINGS

S/N ITEM MINUTES

1 Chairperson’s remarks – (Procedure The disciplinary power of the university is derived from
of the disciplinary process) the Universities Act 2012, the University of Nairobi
Charter 2013 and the Students’ Code Of Conduct
governing the conduct and Discipline of Students. Also,
at the time of admission, a Student executes a Bond
binding himself/herself to observe the rules and
Regulations governing the conduct of the Student while
at the University.

It is important to mention that the Students’ Code Of

Conduct and Disciplinary Proceedings are reasonably
related to a legitimate purpose, that is to uphold
Discipline in the University and to enable the University
fulfill its statutory mandate of managing the institution.
57 | P a g e
 Consequently, the University has not only statutory
duty but also a moral duty to uphold students discipline
at the University and enforce compliance with law and
Students’ Code Of Conduct to ensure efficient learning.

In so far as the university commits itself to creating

and maintaining an environment that is conducive to
learning, it assumes a position of authority in relation
to the student. In turn the student undertakes to
accept that authoritative status.

In conducting the disciplinary action , the

Committee is guided by the rules of natural
justice and will endeavour for a fair
administrative action that is expeditious, efficient,
lawful, reasonable and procedurally fair to the
student.

2 Students’ particulars (name,

registration number, course and year
of study etc.)

3 Disclosure of Conflict of Interest

4 Notice of the Appeal on matters

concerning Students’ Code of
Conduct.

5 Brief of College Disciplinary

Committee

6 Student presentation of his/her

Appeal to the committee.

7 University’s response to the

student’s Appeal.

8 Student’s clarification on the Appeal.

9 Committee’s
deliberations/discussions

10 Committee’s Recommendations

11 Reason for Recommendations

12 Communication to student/guardian -------------------------------------------------------------------

about the approved committee’s -------------------------------------------------------------------
recommendation(s)/ decision(s) ----------------------------------

The disciplinary action was taken in good faith for

executing a legitimate purpose and aimed at the good
of the society in maintaining students’’ discipline in the
University and shall not render the university liable
for any action, claim or demand whatsoever.

Approved:___________________________________
DEPUTY VICE CHANCELLOR
CHAIRPERSON

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DATE: ______________
APPENDIX VII – SAMPLE APPEAL LETTER
UNIVERSITY OF NAIROBI
STUDENTS APPEALS DISCIPLINARY COMMITTEE
APPEAL NO………….OF 20………………

NAME: ………………………………………
SCHOOL/FACULTY: ………………………………………..
REGISTRATION NO: ………………………………………..

[APPEAL AGAINST THE DECISION OF THE HALLS/COLLEGE DISCIPLINARY

COMMITTEE DATED…………. ]

1. By a Notice of Violation dated……………………., the University alleged that

on…………I was in possession of unauthorized written material in an examination
room contrary to section……………….of the Students’ Code of Conduct, 20---.

2. A disciplinary hearing was held on…………before the College Disciplinary

Committee whereat the witnesses for the University as well as myself adduced
evidence for and against the charges levelled against me.

3. By a decision delivered on…………the College Disciplinary Committee found me

guilty of the charges levelled against me and prescribed the undernoted
penalty………….

4. I am aggrieved by the entire/part of the decision of the Halls/College Disciplinary

Committee and appeals to this Committee on the following grounds;
a) …………………………..
b) …………………………
c) ………………………..
d) ………………………

5. I thus urge this Appeals Committee for the undernoted;

a) This Appeal be allowed as prayed.

b) The entire decision of the College Disciplinary Committee

dated……………be set aside.

c) A finding be made that I am not guilty of the charges levelled against me

as set out in the Complaint Sheet dated……

Name……………………………………
Signature……………………………….
Date …………………………………….
{Copies of the Notice of Violation and the Decision of the Disciplinary
Committee attached}
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