KARMELA JOAN R.

TRILLANES
Philippines +63 917 1382068 [email protected]

EDUCATION
2015 University of the Philippines
BS Agriculture, Major in Animal Science

EMPLOYMENT HISTORY

Action Advertising Agency

April 2020 – present Project and Operations Manager

Clark Development Corporation

July 2019 – March 2020 Operations Head, Response and Natural Disaster Division

Philippine Disaster Resilience Foundation

January 2018 – June 2019 Cluster Coordinator

Department of Agriculture
April 2017 – December 2017 Project Development Officer IV
July 2015 – September 2015 Development Management Officer II

Philippine Red Cross

March 2016 – April 2017 Planning, Monitoring, Evaluation, and Reporting Officer
November 2015 – March 2016 National Field Representative

Food and Agriculture Organization of the United Nations

June 2014 – June 2015 Provincial Field Officer

SUMMARY OF PROFESSIONAL EXPERIENCES

Operations Management
• Assisted the Executive Director in monitoring, planning and research, and updating and maintenance of
operations and logistical requirements of Crisis Mitigation and Resilience Office (CMRO).
• Lead in the design of post disaster monitoring and evaluation of incidents monitored.
• Accomplished post-disaster reports, knowledge products, and operational documents.
• Conceptualized and recommended for the implementation of new avenues to market the services of CMRO.
• Handled the responsibility for planning, procurement, and output production of CMRO’s daily operations.
• Planned, scheduled, and reviewed manpower workload to make sure that targets of the office are met on a
cost-effective basis
• Ensured that program regulation, health, and safety standards are strictly observed.
• Lead the planning for emergency preparedness, emergency operations center activation, contingency
planning, and response.
• Lead the Learning and Development and Capacity Building Division in building activities and information
dissemination of Crisis Mitigation, Risk Management, Vulnerability Assessment, and Resiliency.
Policy Review and Formulation

• Reviewed and provided comments and inputs on institutional policy documents such as Operations
Manual, Staff Instructions on new project modalities, financial management guidelines, project completion
report guidelines, disbursement handbooks, and other corporate reports
• Conducted monthly portfolio meetings to address project implementation challenges and discuss policies
and procedures
• Together with Management, designed a 5-year strategic plan and monitored performance against targets
• Involved in developing project implementation process maps to assist in developing the new project
management information system
Project Design

• Contributed to project design activities including preparation of funding proposals, project implementation
manual, risk assessment plan, budget allocation, procurement plan, organizational map, and workplans
Project Implementation

• Managed over 10 projects by drafting and reviewing reports and correspondences on status of
implementation, overseeing project implementation staff, monitoring project performance against targets
to identify underlying causes of shortfalls and propose actions; and managing use of funds
• Deployed in Typhoon Haiyan affected areas to build the capacity of government agencies on implementing
investment projects
• Facilitated procurement of goods and services including advertising, generating cost estimates, reviewing
proposals, shortlisting, negotiating contracts, and issuing notice to proceed.
• Lead and participated in project monitoring and evaluation activities to familiarize stakeholders with the
institutional procedures and ensure investee adherence to all ongoing obligations and covenants
• Facilitated recruitment of consultants including drafting job description, advertising, reviewing proposals,
shortlisting, generating cost estimates, responding to queries regarding recruitment, negotiating contracts,
and issuing notice to proceed.
• Managed consultant contracts including analysis, evaluation and preparation of request for variations and
other contract-related activities (e.g., cancellation and/or termination of contract); monitored progress
including review of monthly report; and confirmed validity of billing invoice against the negotiated contract
to process payment requests
Budget and Resource Management

• Coordinated the implementation of human resource initiatives, rewards and recognition, work plan
preparation, annual performance review, and staff engagement surveys
• Maintained the overall budget utilization rate within 90% target for business travel, staff, and discretionary
expenses ensuring that expenditures are properly accounted for and that deviations from forecasts are
justified
• Monitored and advised Management on staff participation in learning and development programs
• Conducted analysis of staff skills against job description to address skills gap and maximize staff potential
• Facilitated budget administration, monitoring and reporting of the regional office including processing of
request for payment and disbursements to suppliers, managing of budget for salaries and employee
related costs, supplies and capital expenditure inventory; and generated forecast based on utilization
Knowledge-sharing and Communication

• Part of the team that executed a training module on portfolio reporting/analysis of performance
management indicators
• Managed logistics including on-site administration of cross-functional / multisector meetings and
conferences held in different countries– roles include (i) organizing inputs and preparing presentation
materials/ visual aids; (ii) coordinating with government agencies and regional offices on venues, seminar
schedules, guest speakers and participants; (iv) negotiating contracts with vendors supporting
arrangements for the seminars (translation services, hotel bookings, photo coverage and other required
services); (v) organizing dispatch of materials to seminar location; (vi) liquidating advances / seminar
expenses according to policies; (vii) analyzing relevant data related to the countries' project procurement
status and project pipeline to be used as examples or case studies; and (vii) managing inventory of
materials and equipment
• Produced newsletters and annual capacity building reports, and prepared various brochures and
communication catalogues on various departmental programs
• Designed knowledge sharing initiatives on useful project management techniques, survey materials,
communication materials, and reports on operational processes
Monitoring and Evaluation

• Provided technical support in the conduct and documentation of processes towards the development of
strategic and operational plans
• Achieved 90% timely and regular report submission from offices on a monthly basis, conduct monthly
monitoring visits to chapters to check their progress in program implementation, data validation and make
corresponding reports and recommendations to head of office
• Coordinated, collaborated and provided guidance to all reporting officers at the National Headquarters
(NHQ) in the fulfilment of their roles, monitors the service delivery performance against intended targets
on a monthly basis and provide analysis based on its findings to the head of office.
• Assisted in the development of systems such as but not limited to, manuals/procedures, process flow to
the head of office and establish an information database system.
• Supported on improvement for report monitoring, collection, and consolidation.
• Contributed in the analysis & dissemination of monthly, quarterly, and annual reports from NHQ offices for
management, board and partners to aid in the evaluation of PRC performances, support in the conduct of
researches and studies to aid in baseline assessment & analysis of PRC program performance and impacts,
consolidate best practices, lessons learned for sharing to management to help in decision making process.
• Prepared and consolidated 12 monthly reports, four (4) quarterly reports and an annual report to the head
of office, support 100% of the management in the performance of its office functions, such as but not
limited to representation in meetings, facilitation of activities, coordination with other offices, preparation
of budget, etc. as directed by the head of office.
• Ensured all chapter requests are completely processed and feedback mechanism in place.