ACADEMIC REGULATIONS RELATING TO THE

ADMISSION, REGISTRATION AND EXAMINATIONS FOR

ASSOCIATE DEGREE PROGRAMS (ADP)

RIPHAH INTERNATIONAL UNIVERSITY

ISLAMABAD
 RIPHAH INTERNATIONAL UNIVERSITY
REGULATIONS RELATING TO
THE ADMISSION, REGISTRATION AND EXAMINATIONS OF
ASSOCIATE DEGREE PROGRAM (ADP)

1. The Riphah International University shall offer courses for Associate Degree Program
(ADP), held under semester system, in the subjects provided in the schedule and
introduced from time to time. Applications for admission to various courses of study
shall be invited through advertisement and admission shall be made on the basis of
merit.

2. Wherever applicable the regulations prescribed from time to time by the professional
councils/bodies such as National Computing Education Accreditation Council
(NCEAC) and National Business Education Accreditation Council (NBEAC) shall
replace.

3. CURRICULUM OF PROGRAM

a. The requirements of the program shall be completed within time period as prescribed
for the program in its curriculum. However, maximum period of a program shall not
exceed the time as double to that of the minimum time prescribed for the program.
Provided, in some compelling/extraordinary circumstances the Academic Council upon
recommendations of concerned board of faculty may give extension maximum up to
one more year.

b. Each student shall follow the curriculum of the program as may be prescribed by the
Academic Council from time to time.

4. ORGANIZATION OF TEACHING

a. English shall be the medium of instruction and examinations for all subjects except
other languages, in which case the medium of instruction shall be either the language
itself or English. The medium of instruction for Islamiyat and Pakistan Studies shall be
either Urdu or English.

5. ADMISSION TO THE ASSOCIATE DEGREE PROGRAM

a. To be eligible for admission to a program, a candidate must have successfully

qualified all the pre-requisites including the number of years of schooling / education.
Each department shall define the eligibility criteria of its program and get it approved
from the Academic Council before offering the program.

b. Anyone who has been rusticated or expelled by any university or college for
misconduct or for use of unfair means in the examinations or any offence involving
moral turpitude, or punished by law shall not be eligible for admission.
c. Each candidate shall make an application for admission on a prescribed form along
with documents specified in the form.

d. The admission shall be made on the basis of cumulative merit to be prescribed by the
University from time to time.

6. REGISTRATION AND ENROLLMENT

a. University Registration

(i). A student seeking admission in a program of the University shall register

himself/herself with the Registrar within the dates notified for registration,
failing which he/she shall not be allowed to appear in the terminal (University)
examinations and his/her admission may be cancelled.

(ii). The Registrar shall issue a University registration number to each student.

b. Semester Course Enrollment

(i). The campus coordinator shall complete the semester course enrollment of
students within two weeks before the commencement of a semester.

(ii). The student must have paid all the dues of the previous semester.

(iii). A student shall register for the courses offered by the campus on the
prescribed enrollment form in consultation with the Academic Advisor.

(iv). A regular student shall register a minimum of 9 credit hours and a maximum
of 18 credit hours in a regular semester and up to a maximum of 6 credit hours
in a summer session. In a summer session, only the repeatable courses with
grade “D”, “F” or “W” may be allowed to register. However, a student with a
minimum CGPA 2.00, who was earlier on a relegation status, may be allowed
to undertake new courses (up to maximum 6 credit hours) in a summer session,
if offered by the campus with the approval of University.

(v). The student shall deposit his/her semester dues according to the total number
of registered courses before the commencement of semester.

(vi). If a student fails to register the courses before the commencement of the
semester, the Principal may allow the student to register for courses within
one week after the commencement of semester subject to the payment of late
fee as prescribed by the University from time to time.

c. Add/Drop of Courses

(i). A student may add or drop his/her enrolled course(s) within one week from
the commencement o f the semester on the recommendations o f the Principal.
 (ii). Add/Drop of course(s) for a student who is repeating any course(s) OR is on
academic deficiency (with a low CGPA than the minimum requirement) may
be allowed by the Director-RCEP.

(iii). No add/drop may be allowed in summer semester.

(iv). The student shall deposit the dues for the additional credit hours course(s)
accordingly. In case of drop of course(s), the amount shall be refunded or
adjusted accordingly.

(v). Director-RCEP may allow add or drop of course(s) in the 2nd week after the
commencement of semester subject to the payment of late fees as prescribed
by the University from time to time.

d. Freezing of Semester/Re-admission

(i). A student dropping all the registered courses or choosing not to register in any
course for a semester, shall be required to apply to his/her Principal for freezing
of the same semester. All such applications shall be forwarded to RCEP duly
approved by the Principal.

(ii). No freezing shall be allowed in the first semester of registration and enrollment
in the University and Department.

(iii). The frozen semester shall be counted towards the maximum period allowed
for completing the program. The semester shall be frozen provided the student
seeks permission for the freezing of semester. This permission shall be valid
for the semester in which the student has requested for freezing of semester.

(iv). A student freezing a semester after two weeks of the commencement of

semester shall be required to pay prescribed tuition fee and other dues. The
already submitted tuition fee and other dues may be refunded or adjusted
according to the refund policy of the University. In such a case, all the dropped
courses shall be given the withdrawal grade “W” and shall appear on the
transcript.

(v). A student, who neither registers any courses for a semester nor requests for
freezing of the semester, shall deem to have abandoned his/her program.
However, he/she may be allowed to reinstate his/her program in a subsequent
semester/ session on his/her request, provided he/she has sufficient time to
complete the requirements of the program within the maximum time period
allowed from the date of his/her initial admission in the program. He/she shall
be required to pay the prescribed reinstatement fee along with other dues of
the semester.

.
e. Transfer of Credits/Exemption of Courses

(i). A student may be allowed to transfer the credit hours from other accredited
Universities / Degree Awarding Institutes only at the time of admission to the
University. Director-RCEP shall evaluate and recommend the transfer of
credits. The Dean of respective faculty shall endorse the acceptance of
transferred credit hours.

(ii). Course with less than “C” grade shall not be transferred.

(iii). A maximum of 25% of the total credit hours required for completion of the
program may be allowed for transfer.

(iv). The courses allowed to be transferred shall have at least 80% similarity of the
course contents for the core courses on the current scheme of study of the
program. For the elective courses, Director-RCEP shall evaluate the courses and
recommend the transfer on the basis of comparable and identical courses.

(v). A candidate who has already earned a degree or other qualification from a
recognized University/DAI with a lesser duration/studies as compared to that
of the duration/studies of the program in which he/she intends to take
admission, may be given exemption of studied courses and allowed to bridge
his/her previous qualification with the required duration/studies of the desired
program. The case of exemption shall also be dealt by Director-RCEP.

(vi). The transferred/exempted courses and their credit hours shall appear on the
transcript with a description stating the work as transferred and/or exempted
and the name of the University/DAI from where these were originally
qualified and earned.

(vii). The grade and the grade point of the transferred course shall not be used in
calculating the SGPA and CGPA.

(viii). The candidate shall be responsible for providing the migration certificate/NOC,
and syllabi, letter grades and grade points of all the courses that he/she has
qualified at the last University/DAI and shall meet all the admission
requirements of the program.

7. EXAMINATIONS

a. A student shall be evaluated in each course on the basis of periodical quizzes / mid
semester test(s) / assignment(s) / group discussion(s) / presentations / project(s)
during the semester and terminal (University) examination at the end of the semester.
These (to be determined by the teacher concerned) will have different weightage
contributing towards the overall assessment in percent marks. The weightage may be
determined, based on the following guidelines:
 Nature of Examination Course With Lab Course Without Lab
Quizzes 5 – 10% 5 – 15%
Mid Semester Examinations 20 – 30% 30 – 40 %
Assignments / Presentations 5 – 10% 5 – 10%
Practical / Project (if applicable) 10 – 20% –
End Semester Examination 40 – 50% 40 – 50%

b. In case a student joins a course after it has been started, he/she shall be responsible for
any missed assignments and lectures.

c. There shall be written examination for each course at the end of each semester
according to the Semester Academic Calendar prepared and provided by RCEP.

d. The faculty members/visiting teacher shall discuss all the sessional tests, assignments,
quizzes, terminal examination papers and their evaluation with the students during the
semester.

e. The attendance of students shall be entered in portal by the faculty member or

coordinator on daily basis.

f. A student shall be eligible to appear in the end semester examination provided that:

(i). He/she has been on the rolls of the University during that semester.

(ii). He/she has registered himself/herself for the courses of study and has attended
at least 75% of the lectures/laboratory work (whatsoever may be the reason
including medical and emergency situations) and completed the course work
to the satisfaction of the department concerned.

(iii). The student falling short of the required percentage of attendance of lectures/
seminars/practical/laboratory/demonstrations, etc., shall not be allowed to
appear in the end semester examination of the concerned course and shall be
treated as having withdrawn from that course. The course shall appear on the
transcript with a letter grade “W”.

(iv). He/she has paid all the University dues including tuition fee before the
commencement of the end semester examination.

g. A handicapped/ disabled (blind) student will be provided writer/amanuensis at the

expense of the University on the recommendations of the Director-RCEP. The
writer/ amanuensis shall be of a lower grade of education than the student. He/she
would be allowed 45 minutes for solving the question paper over and above the time
stipulated for a question paper.

8. GRADES, PROMOTIONS AND MERIT

a. Each course shall carry 100 marks. The minimum pass marks for each course shall be
50%. Marks and grade points shall be calculated according to the following table.
 TABLE FOR AWARD OF GRADES

Marks Obtained Grade Grade Points

90-100 A+ 4.0
80-89 A 4.0
70-79 B 3.0*
60-69 C 2.0*
50-59 D 1.0*
Less than 50 F 0.0
Incomplete I -
Withdrawal W -
Replace Grade R -

*To be increased by 0.1 for every 1 score above the minimum for the letter grade band.

b. Marks will be rounded off for each course only once after adding in-semester and
final examination marks. Marks would be rounded up / down from first decimal as
under:

(i). If first decimal is equal to or greater than 5, the value is to be rounded up to

next higher whole number e.g. 67.5 will be treated as 68 and 69.5 will be
treated as 70.

(ii). If first decimal is less than 5, the value is to be rounded down to the current
whole number e.g. 67.4 will be treated as 67 and 69.4 will be treated as 69.

c. The Semester Grade Point Average (SGPA) and Cumulative Grade Point Average
(CGPA) shall be calculated using the following relationships:

SGPA = ∑ Course Credit Hours in the semester (excluding W and I) Grade Points Earned
Total Semester Credit Hours (excluding W and I)

CGPA = ∑ Course Credit Hours in all semesters (excluding W, I & R) Grade Points Earned
Total Credit Hours taken in all semesters (excluding W, I & R)

d. SGPA and CGPA shall be rounded off to second decimal when shown on the
transcript and in record(s) of result.

e. The result of student in each course, whether passed or failed, shall be indicated on
the transcript by letter grade. A separate transcript shall, however be issued to each
student showing percentage of marks, grade obtained in each course, SGPA and
CGPA.
 f. Withdrawal of Course and Grade ‘W’

(i). A student shall be allowed to withdraw from a course 2 weeks before the end
of the classes in the semester subject to the approval by the course teacher and
Principal. The withdrawn courses shall appear on the transcript with letter
grade ‘W’. For the courses with co-requisites (for example, courses with theory
as well as lab work), if a student withdraws one component of such a course
then it shall be deemed as he/she has withdrawn the whole course.

(ii). No credits shall be given to the withdrawn course(s) and it shall not be used in
the SGPA and CGPA calculations.

(iii). The student may repeat the withdrawn course whenever offered next. He/she
shall attend all the classes / tutorial and shall appear in all quizzes / mid
semester test(s) / assignment(s) / group discussion(s) / presentation(s) /
project(s) during the semester/session and terminal examination at the
end of the semester/session.

(iv). He/she shall pay the dues for repeating the withdrawal course(s).

g. Grade ‘F’

(i). If a student fails to appear in the terminal examination of a course, he/she be

treated as absent and failed.

(ii). The minimum pass marks for each course shall be 50. A student obtaining less
than 50 marks in any course shall be deemed to have failed in that course.

(iii). The grade point for the Grade ‘F’ shall be 0 and it will be used in the SGPA
and CGPA calculations.

(iv). Whenever a student fails in a course, he/she shall repeat the course as soon as
the course is offered to improve his/her grade. He/she is required to attend all
the classes / tutorial and shall appear in all quizzes / mid semester test(s)
/ assignment(s) / group discussion(s) / presentations / project(s) during the
semester and terminal examination at the end of the semester.

(v) He/she shall pay the dues for repeating the failed course(s).

h. Grade ‘I’

(i). If a student fails to appear in the terminal examination of a course on medical

or any other reasons, he/she be treated as absent and failed. However, in
special circumstances, on the request of the student, the Director-RCEP on
the recommendations of the teacher/supervisor concerned, may allow for the
award of Grade ‘I’ to the student in a course provided that the attendance and
other requirements of the course must have been completed by the student.

(ii). No credits shall be given to the Grade ‘I’ and it shall not be used in the SGPA
and CGPA calculations.
 (iii). The unfinished requirements must be met no later than the end of the next
regular semester, otherwise it will automatically be changed to an “F” grade.
It will be responsibility of the student to complete the specified requirements
within the stipulated time as approved by the Director- RCEP on
recommendations of teacher/supervisor.

i. Repeating Courses

(i). A student may be allowed to repeat a course in which he/she has obtained
grade “D”, “F” or “W” to improve his/her grade of the course.

(ii). A student is required to attend all the classes/tutorial and shall appear in all
quizzes / mid semester test(s) / assignment(s) / group discussion(s) /
presentations / project(s) during the semester and terminal examination at the
end of the semester.

(iii). He/she shall pay the dues for repeating the course(s).

(iv). A course which is repeated in a subsequent semester(s)/session(s) shall be

reflected in the transcript corresponding to the respective semester(s)/
session(s) for as many times as it is registered for. The old grade of the course
shall be replaced with the letter grade “R” without changing the previous
GPA/CGPA. The new grade, through its corresponding semester/session, shall
be used for computation of the GPA/CGPA. Provided the new grade is lower
than the previous grade then the previous grade shall retain as such; whereas
the new (lower) grade shall be marked as “W” without affecting the
GPA/CGPA and the repeat shall be reflected in the transcript corresponding to
the respective semester/session.
Provided also a student, after approval of the Director-RCEP, takes a new
elective course in lieu of a previous elective course in which he/she has failed
then the grade of the previous course shall be replaced with the letter grade “R”
without changing the previous GPA/CGPA. Both the previous and the
substituted courses shall be reflected in the transcript corresponding to their
respective semester/session and only the grade of the substituting course,
through its corresponding semester/session, shall be used in computation of
the GPA/CGPA. Withdrawal of a substituting course shall not change the
grade of the previous course as well as the previous GPA/CGPA.

(v). A student may be allowed to improve his/her CGPA by repeating course(s)

after completion of the program on recommendations of the Director-RCEP.
Provided the maximum allowable time of the program is not over and that
he/she has not been issued the degree. The student shall have to surrender
his/her previous transcript, provisional certificate and other related
document(s).

j. Academic Deficiency

(i). A student shall be required to maintain a minimum CGPA of 2.0 throughout

the period of study.
(ii). At the end of every regular semester, a probation warning is issued to the
student if the CGPA of the student falls below 2.0. However, if a student
cannot earn a minimum GPA of 1.0 in the first semester then he/she shall be
dismissed from the program. In case GPA of a student in the first semester
falls below 1.5 but equal to or above 1.0 then he/she shall be given a serious
warning (the last chance to attain a semester GPA of 2.0 or above). A student
on serious warning shall be dismissed from the program if he/she fails to
achieve minimum semester GPA of 2.0.

(iii). A student with a warning probation cannot register courses in the subsequent
semester without the approval of the Director-RCEP.

(iv). After each regular semester, if the CGPA of a student is less than the 2.0, the
probation count increases by one.

(v). If the CGPA of the student equals or exceeds 2.0, the probation count becomes
zero.

(vi). After the probation, student will be required to repeat the courses with ‘F’ or below C
grades. In individual cases, the advisor may recommend for one or two new courses
in addition to repeat courses.