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Visio 2007 Free Cheat Sheets!

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Visio 2007 Workspace Keyboard Shortcuts
Title Bar Standard Toolbar Formatting Toolbar Actual Size <Ctrl> + <Shift> + <I>
Align Shapes <F8>
Menu Bar Bring to Front <Ctrl> + <Shift> + <F>
Send to Back <Ctrl> + <Shift> + <B>
Shapes Ruler Cascade <Alt> + <F7>
window
Cut <Ctrl> + <X>
Stencil
Copy <Ctrl> + <C>
Duplicate <Ctrl> + <D>
Vertical
Scroll Bar Field <Ctrl> + <F9>
Shapes
Fill <F3>
Flip Horizontal <Ctrl> + <H>
Drawing Flip Vertical <Ctrl> + <J>
page
Toggle Glue <F9>
Status Bar Group <Ctrl> + <G>
Ungroup <Ctrl> + <Shift> + <U>
Page tabs Horizontal Scroll Bar Display Help <F1>
Insert Hyperlink <Ctrl> + <K>
The Getting Started Window
Line <Shift> + <F3>
• New in Visio 2007 is the Getting Started window, which appears every time you open the Visio 2007 program. Macros <Alt> + <F8>
Here you can browse template categories, access the Recent Templates list, and preview sample diagrams
New Drawing <Ctrl> + <N>
(Professional edition only).
Open <Ctrl> + <O>
• The Getting Started window appears by default every time you open the Visio 2007 program. You can also
access this window by selecting File → New → Getting Started from the menu. Close File <Ctrl> + <F4>
Full Screen <F5>
Diagram Templates Print Preview <Ctrl> + <F2>
Redo <Ctrl> + <Y>
• There are eight template categories and over 50 General: Create simple flowcharts and
diagrams.Templates: Basic Diagram, Undo <Ctrl> + <Z>
different diagram templates in Visio 2007.
Basic Flowchart, Block Diagram. Repeat <F4>
• A template contains everything you need to create
a specific type of drawing. Each template comes Maps and Floor Plans: Use to Find <Ctrl> + <F>
with its own set of stencils, shapes and menus assemble directional maps, floor plans, Rotate Left <Ctrl> + <L>
related to the type of diagram you are creating. building plans, and more. Templates:
Rotate Right <Ctrl> + <R>
Directional Map, Floor Plan, HVAC Plan,
Business: Organize various aspects Security and Access Plan, etc. Save <Ctrl> + <S>
of a business with templates that
organize finances, cause and effect, Network: Diagram an organization's Save <Alt> + <F12>
workflow, and more. Templates: network (including the cabling and Workspace
Brainstorming Diagram, Work Flow physical hardware), Web site, or Toggle Snap <Shift> + <F9>
Diagram, PivotDiagram, etc. personnel directory. Templates: Basic
Snap and Glue <Alt> + <F9>
Network Diagram, Conceptual Web Site,
Engineering: Create diagrams for Rack Diagram, etc. Spelling <F7>
basic and advanced electrical systems,
pneumatic or hydraulic systems, and Schedule: Create calendars, progress
assembly instructions. Templates: charts and timelines. Templates: Formatting Text
Basic Electrical, Part and Assembly Calendar, Gantt Chart, PERT Chart, Bold <Ctrl + <B>
Drawing, Process Flow Diagram, etc. Timeline.
Italics <Ctrl + <I>
Flowchart: Flowcharts are visual Software and Database: Design Underline <Ctrl + <U>
representations of a process. software structures and systems and
Templates: Basic Flowchart, Cross document, design and generate Double <Ctrl> + <Shift> + <D>
Functional Flowchart, Data Flow databases. Templates: Database Model Underline
Diagram, etc. Diagram, COM and OLE, Express-G, etc. Small caps <Ctrl> + <Shift> + <K>

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The Fundamentals
The Standard Toolbar
Spell Format Connector Drawing
New Save Print Check Cut Paste Painter Redo Shapes Tool Tools Help

Open E-mail Print Research Copy Delete Undo Pointer Text AutoConnect Zoom
Preview Tool Tool

• To Create a New Diagram from a Template: Select File → New • To Print a Diagram: Click the Print button on the Standard
from the menu, select a template category, and select a template. Or, click the toolbar, or select File → Print from the menu, or press <Ctrl> + <P>.
New button list arrow, select a category and select a template.
• To View a Diagram in Full Screen Mode: Press <F5>. Use the
• To Create a New Diagram from Scratch: Click the New mouse or the arrow keys to navigate between pages.
button, or press <Ctrl> + <N>.
• To Change Page Orientation: Select File → Page Setup from
• To Open a Diagram: Click the Open button on the Standard the menu and select Landscape or Portrait.
toolbar, or select File → Open from the menu, or press <Ctrl> + <O>. • To Find a Shape: Type what you’re looking for in the Search for
• To Save a Diagram: Click the Save button on the Standard shapes box in the Shapes window and click the Search button.
toolbar, or select File → Save from the menu, or press <Ctrl> + <S>. • To Select a Shape: Click it.

Working with Shapes Stencils

The Action Toolbar The Stencil Toolbar Names
Under Names
Rotate Rotate Send to
Align Connect Flip New Stencil Icons Only
Right Text 90° Back Ungroup
Shapes Shapes Horizontal

Distribute Lay Out Flip Rotate Bring to Group Custom Show

Shapes Vertical Icons and Icons Icons and
Shapes Left Front Properties Document
Names Only Details
Stencil
• To Insert a Shape: Click and drag the shape from the stencil to the
desired location in the diagram. • A stencil is a collection of shapes related to the template you are currently
working on. Each template has a different set of stencils assigned to it.
• To Delete a Shape: Select the shape(s) and press <Delete>.
• To Open a Stencil: Click the Shapes button on the Standard
• To Add Text to a Shape: Click the shape and start typing. toolbar or select File → Shapes → Open Stencil from the menu.
• To Move a Shape: Select the shape and drag it to a new location. • To Move a Stencil: Click and drag the stencil by its title bar to a new
• To Resize a Shape: Select the shape and drag one of its sizing handles. location in the program window.
Tip: the status bar displays the actual size of the selected shape. • To Remove a Stencil: Right-click the stencil and select Close from the
• To Align or Distribute Shapes: Select the shapes you want to align shortcut menu.
or distribute and click the Align Shapes or Distribute Shapes • To Create a New Stencil: Select File → Shapes → New
button on the Action toolbar, or select Shape → Align Shapes or Stencil from the menu and add the desired shapes to the stencil.
Distribute Shapes from the menu. Select the option you want to use and • To Change How Shapes are Displayed: Click the appropriate view
click OK. button on the Stencil toolbar. Icons and Names is selected by default.
• To Format Shapes: Select the shape you want to format, click the Fill
Color or Line button list arrow on the Formatting toolbar, and select Connecting Shapes
an option from the list. Or, select Format → Fill or Line from the menu.
• To Group Shapes: Select the shapes you want to group and click the • Using AutoConnect: A new feature in Visio 2007, AutoConnect lets you
Group button on the Actions toolbar, or select Shape → Grouping add, connect, distribute, and align a whole series of shapes, like those in a
flowchart, with only a few clicks. To turn on AutoConnect, click the
→ Group from the menu, or press <Ctrl> + <G>.
AutoConnect button on the Standard toolbar. To use AutoConnect, click
a shape in the Shapes window to select it and then rest the mouse pointer
Themes over the shape on the drawing page that you want to connect the new shape
to. Click the blue connection arrow on the side of the shape that you
• New in Visio 2007, a theme is a set of unified design elements that you can
want to connect to. Visio automatically adds and connects the shape from the
apply to a diagram to give it a consistent look and feel. Themes coordinate the
Shapes window, and aligns and distributes the shapes as necessary.
look of a diagram using colors, fonts, and effects.
• Using the Action Toolbar: Select the shapes you want to connect and
• To Apply a Theme: Select Format → Theme from the menu, or click
click the Connect Shapes button on the Action toolbar, or select
the Theme button on the Formatting toolbar. The Theme - Colors task pane
appears by default; click Theme Effects to open the Theme - Effects task
Shape → Connect Shapes from the menu.
pane. • Using the Connector Tool: Click the Connector Tool button on
the Standard toolbar and then click and drag between connection points to
connect shapes. To add a connection point, click the Connector Tool
button list arrow on the Standard toolbar and select Connection
Point Tool from the list. While holding down the <Ctrl> key, click where
you want to insert a connection point.

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