IGNATIUS OKANYA OLUKA

Kobil Uganda Limited, Plot No.4 Wankulukuku Road Nalukolongo P.O Box 27478 Kampala,
Uganda, Cell: +256-(0)776-593150 Res: +256-(0)702-861262 E-mail: [email protected]

KEY QUALIFICATIONS

 Dedicated management professional with over 10 years of experience in environments

of Petroleum, Telecommunications and construction.
 Demonstrated excellence in operations planning, procurement, and risk management.
 Proven record of enhancing operational efficiency through consistent procurement of
supplies and logistics, supply chain management.
 Project planning vendor management and contract negotiation skills.
 Well-developed interpersonal skills with the ability to build personal and professional
relationships. Experience developing staff by assessing development needs, coaching and
mentoring staff, and identifying training needs. Ability to lead a geographically dispersed
team of employees.
 Excellent oral and written communication skills in English, Kiswahili, Luganda, and
other indigenous languages.
 I am very confident, reliable, and approachable and use my initiative and work well
within a team.

PROFESSIONAL EXPERIENCE
Kobil UgandaLimited Kampala, Uganda
 POSITION: OPERATIONS MANAGER March 2012 – Date

REPORTING TO: GENERAL MANAGER

MAIN AREAS OF RESPONSIBILITY:

A) DEPOT MANAGEMENT

1. Management of all Kobil Uganda Limited Depot (Kampala & Jinja) operations to
ensure safe and efficient utilization of resources including:
a. Product receipts, loadings and dispatches;
b. Inventory management and control;
c. Operating equipment to ensure uninterrupted and efficient service delivery.
2. Management of product losses to within allowable limits.
3. Management of security operations at Depots.

B) DISTRIBUTION

1. Negotiation and management of third party transport contracts.

2. Ensure the timely availability of safe and reliable trucks to transport products to the
retail network and commercial customers across the country.
3. Enforcement of required company quality and safety standards during loading,
offloading and transit of product.
4. Ensure compliance with company and legal requirements.

C) SUPPLY & PLANNING

1. Ensure product availability at all times, ready for sale and at the most competitive
prices, from parent company and third parties in adherence to all regulatory
requirements.
2. Negotiation and management of all product supply contracts.
3. Ensure the timely availability of safe and reliable primary trucks to transport products
to the company depots.
4. Management and timely reconciliation of the Gross Payment Account.
5. Timely settlement of Supplier and Transporter dues.

D) ENGINEERING – CIVIL & MECHANICAL

1. Overall Management of a civil and mechanical Preventive Maintenance Program at

Depots, Retail Stations and Commercial installations, including:
a. Maintenance / repair of generator sets, compressors, air gauges and other
equipment;
b. Fuel pumps, tanks and pipelines;
c. Product display cages;
d. Electrical installations;
e. Fire-fighting equipment;
f. Building maintenance and repairs.

Kobil Uganda Limited Kampala, Uganda

 Supply & Planning Associate March 2006 – Feb 2012
 Procuring white fuels, black Oils, Bitumen, Liquefied Petroleum Gas (LPG), Petroleum
Jelly, LPG accessories, in primary storage with no stock outs.
 Oversee all Procurement activities from their origin to settlement of the respective bills.
 Supervise and coordinate activities of Clearing Agents, SGS/UNBS and Transporters at
all Entry Points.
 Coordinate the receipt of all imports and follow-up on all documentation.
 Ensuring that all imported products are insured in accordance to company policy.
 Preparation approval, keeping truck records of all supplier LPOs.
 Contracting all transporters and ensuring that they meet the company requirements by
keeping record of all documentation.
 Contracting and managing the daily activities of all Clearing Agents.
 Preparation and disbursement of tender documents.
 Continuous Performance appraisal of all contracted parties.
 Participate in the review of the Organizations Procurement, logistics system and make
recommendations on best alternatives with the highest returns at a lower risk.
 Managing the Company’s Gross Payment Accounts with Uganda Revenue Authority at
all entry points.
 Reconciling all imports with loading depots.
 Process all necessary exportation documents and arrange for Customs clearance.
 Participate in identification of resource requirements for the purpose of budgets.
 Monitoring all stocks at the Depots where the company holds hospitality arrangements.
 Ensure compliance to ISO 9001:2000 QMS requirements in all tasks.
 Selling oil products to over 10 commercial accounts.
 Negotiating prices and closing sales deals with customers.
 Collection of all monies from assigned accounts.
 Prospecting for new customers.
Depot Supervisor January2005–February
2006
 Guided and mentored 7 operations personnel; assessed training needs, set performance
targets, and measured staff performance against pre-determined targets.
 Devised and implemented strategies for monitoring company stocks and depot losses
which led to a reduction of losses to acceptable levels as per the Oil industry standards.
 Maintained a good relationship with other oil shippers, Uganda revenue authority,
Ministry of Energy and SGS in all dealing and transactions.
 Maintained a good fleet of transport trucks.
 Processing clearings agents, transporters, UNBS/SGS and properly managed the
company’s GPA with URA.
 Achieved good health and safety standards with no incident of an accident.
 All orders processed and delivered with in 48 hours.
 Reconciled all stock and submitted all reports to the respective parties in time.
 Maintained the depot clean at all times.
 I gained good communication skills and performed well in leading my work team.
 I learnt to defuse difficult situations in a diplomatic way.

Accountant June 2003-December

2004
 Designed and monitored the process of non fuel items control and accounting as a new
line of business for the company.
 Reconciled payment and collection bank accounts.
 Reconciled all company loans and borrow and gross payment accounts.
 Banking all company funds and ensuring that the set limit for amounts to be banked is
adhered to.
 Chairing the stock committee meetings which make recommendations to management on
stock policies.

Assistant Accountant August 2002-May 2003

 Identified inconsistencies between existing practices and procedural guidelines as
outlined in the company policy regarding the operations of Company run stations and
prepared comprehensive report on findings, addressing recommendations for
management team to ensure that required systems for proper running of the fuel stations
changes were implemented efficiently and effectively.
 Designed a standard format for bank reconciliation which is now used by the company.
 Preparing the quarterly, monthly weekly funds projection and cash flow statement that
was sent to head office.

Celtel International
Kampala, Uganda
Account Assistant June
2001- July 2002
 Conducted on-site and off-site inspection of all company regional out lets in Uganda
based on existing operations manual, and provided examination reports to Management.
 Preparation of stocks and fuel variance reports of all outlets and sites for decision-
making.
 Invoicing all equipment sales, connections, sim cards/pack made by outlets and those
purchased by dealers.
 Presented recommendations to improve financial performance of all company regional
out lets in Uganda, managed annual budget, and developed succession plan.
 Carried out monthly audit of all base station locations country wide and presented reports
to management on the status of the equipment on site.
 Carried out bank reconciliations.
 Custodian of company main safe of sensitive documents and other items.
  Daily supervision of the store keeper and the cashier.

Credit Control Assistant December 2000 – May 2001

 Increased the department’s credit portfolio by over 30% through deliberate customer
market drives, improvement in product delivery mechanisms, and customer service.
 Demonstrated excellent interpersonal skills in delivering the service and outreach
presentations.
 I worked well under pressure and, at times, in an abusive atmosphere.

Wamiko Construction Company Limited

Kampala, Uganda
Purchasing and Paying Cashier February1997-
February1999

EDUCATION
Period School / Institution Result (Achievement)
Present Association of Chartered Certified Accountants Stage I
(ACCA) London, UK
1997-2001 Makerere University K'la B. COM. Accounting
1995-1997 Kololo Sec. School U.A. C.E Certificate
1990-1993 Teso College Aloet U.C.E certificate
1982-1989 Serere Primary School P.L.E. Certificate
SPECIALIZED SKILLS AND TRAINING

 Fully certified in Management Development Programme in the Oil Industry February

2012-September 2012 Nairobi Kenya.
 Certificate in Executive Programme in Logistics and Distribution Management by the
Chartered Institute of Logistics and Transport a member of the Logistics Institute-Asia
Pacific 28th August 2007- 11th September 2007 in Singapore sponsored by the Ministry of
Foreign Affairs of Singapore.
 Depot and Aviation Fuel Operations [Nairobi Joint Depot, Nairobi Refuelling Services,
Sagana Depot, Shimanzi Depot,Changamwe Depot, Malindi, Kipevu Oil Supply Facility,
Kenya Petroleum Refineries Limited, British Oxygen Company, Kisumu Depot, Eldoret
Depot] in Kenya, East Africa-Facilitated by the Depot Managers & varius heads of
Departments] 12th April-12th may 2005.
 Certificate in fire fighting training conducted by Fire Brigade Headquarters Kampala.
 Liquidity and Funds Management, Foreign Exchange Analysis, Credit Appraisal, and
Risk Based Supervision [Bank of Uganda, Kampala, Uganda].
 Customer Care, Marketing skills, Effective Communication Trainings-Facilitated by
Human Resource Consultants.
 Valid clean driving permit with 4 years of experience.
 Proficiency in MS Office and Windows 2000, Excel, PowerPoint, Access, Tally.
 Best employee awards
PROFESSIONAL COMMUNITY SERVICE ACTIVITIES
 Mobilized relief items for Internally Displaced People, especially children, in
war-torn Northern Uganda.
 Participated in cleaning and community beautification project in the Eastern town of
Iganga, Uganda.
 Donated mosquito nets to Arua Hospital in malaria-infested region of West Nile, Uganda.
REFEREES:
1. Alfred Okidi Okot 2.Richard Imakit
Finance Manager Logistics Manager
National Water and Sewerage Corporation Vivo Energy (U) LTD
P.O Box 7053 P.O Box 7082
Kampala Kampala Uganda
Mob.0717-315164/0754315164 0772-399833
email: [email protected]
[email protected]