Unit-2-Dataentry and Keyboard Skills

Unit – 2 Data Entry and Keyboarding Skills Class 9 Notes
1. What is a touch typist?
Answer – A touch typist is someone who types without looking at the

keyboard. Muscle memory helps the user remember where the keys
are available. Touch typists position their fingers in the center of the
row and know which finger to move and how much to move it in
order to reach any key.
2. Discuss the various types of keys available on a computer

keyboard.
Answer – The various types of keys available on a keyboard are –

a. Alphanumeric keys – The entire alphabet (A-Z) as well as numerals
(0-9) are available on the keyboard.
b. Punctuation keys – All of the punctuation keys, such as the comma

(,), period (. ), semicolon (;), brackets ([]), and parenthesis ( ) and so on.
c. Alt Key – The Alt key stands for Alternate key, functions similarly to
a second control key.
d. Arrow keys – The cursor can be moved up (), down (), right (), or
left () with the four arrow keys.
e. Shift or Alt keys – To move the cursor in multiple positions at the

same time.
f. Backspace key – Deletes the character just to the left of the cursor
and moves the cursor to that position.
g. Caps Lock key – It’s a toggle key that changes all alphabetic
characters to uppercase when pressed.
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h. Ctrl key – The control key is used in conjunction with other keys to
produce control characters.
i. Delete key – The Del key deletes the character or chosen item at the
current cursor position, but it does not move the pointer.
j. Enter key or Return key – It’s used to type commands or move the
pointer to the next line’s beginning.
k. Esc key – To send special codes to devices and exit (or escape) from
applications and tasks, press the Escape key.
l. Function keys – F1 through F12 are special keys. Depending on

whatever software is running, these keys have distinct meanings.
3. What is numeric Keypad?
Answer – When entering large amounts of numeric data, a numeric

keypad is used. This keypad functions similarly to a calculator. It is
usually found on the right side of the computer keyboard.
4. Differentiate between Home Keys and Guide Keys.
Answer –
Home Key – Home keys for the left hand are ASDF, and home keys for
the right hand are (semi-colon) LKJ.
Guide Key – The keys ‘F’ and ‘J’ on a computer keyboard are known as
left and right hand guide keys, respectively.
5. What do you understand by Guide Keys? Name the Guide keys.

(a) computer keyboard
(b) typewriter
Answer – Guide keys are those keys that aid in the placing of
fingertips on the Home keys.
a) Computer Keyboard – The keys ‘F’ and ‘J’ on a computer keyboard
are known as left and right hand guide keys, respectively.
b) Typewriter – The two keys ‘a’ and ‘(semi-colon) ;’ on a typewriter

are known as guide keys, and they are depressed with the left and
right hand little fingers, respectively.
6. Explain the role of typing ergonomics.
Answer – The logistic support for efficient and effective typewriting is

provided by typing ergonomics. It is critical to achieve and maintain
precision and speed.
The elements that are considered are listed below.
a. Sitting posture – Sit upright and slightly bend your neck forward
while using the computer keyboard.
b. Position of hands – Place your hands down and your forearms at a

level with the keyboard.
c. Monitor placement – While working on the monitor, avoid

bending your neck and keep the screen’s upper border at eye level.
d. Mouse and Keyboard placement – Keep the keyboard and mouse

at about a 20-centimeter spacing apart to provide smooth and
effortless keyboard use.
e. Chair and table placement – Adjust the height of your computer

chair and table to your liking.
f. Placement of matter to be typed – Place the content to be typed

on the left or right side of the keyboard, preferably on a slanted Copy
Holder.
7. Why the use of various typing software is common now-a-
days?
Answer – There is a lot of free software available that is tailored to

help you learn typing quickly and successfully. Benefit of typing
software is we can learn typing easily in the home, for jobs prospective
also typing software will help you.
8. Mention the finger allocation of keys of the Bottom Row of

computer keyboard.
Answer – Mastering typewriting skills entails gaining the essential

knowledge and expertise of keyboard operation through proper finger
positioning. Place four of each hand’s fingers on the Home Keys. The
forefingers (Index Finger) of the left and right hands control the last
two keys on the second row, ‘g’ and ‘h.’
9. Give some successful keyboarding tips?
Answer – For good keyboarding techniques, keep the following

elements in mind.
• Use a light touch and avoid putting too much pressure on

the keys.
• When typing, keep your fingertips on the Home row.
• Allow your fingertips to naturally fall on the keys, resting
on top of the next key in the same horizontal row.
• As soon as you press a key, release it as soon as possible.
Holding the key down over an extended period of time
causes the same character to be typed repeatedly.
• When practising, don’t look at the keyboard.
• Press the keys in a rhythmic pattern with equal intervals of
time.
• Only use the fingers that have been assigned to the keys.
• Pronounce the character on the key slowly while pressing
it.
• Don’t put yourself under any mental strain when typing.
• Comfortable typing ergonomics
• Be patient if you make a mistake at the beginning.
• Strike a balance between speed and accuracy, as they are
both critical. Don’t let speed get in the way of accuracy.
• To master the computer keyboard, practice typing words,
sentences, passages, and figures without looking at the
keyboard on a regular basis.
•
10. What are the color indication in a typing tutor software?
Answer – The following is the colour code –
• Green letters indicate right inputs.

• Yellow letters denote right inputs that are longer than the
permissible timeframe.
• Wrong inputs within the permissible timeframe are
indicated by red letters.
• Orange letters denote incorrect inputs that also exceed the
permitted timeframe (worst case scenario).

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Unit – 2 Data Entry and Keyboarding Skills Class 9 Notes

1. What is a touch typist?

Answer – A touch typist is someone who types without looking at the

2. Discuss the various types of keys available on a computer

Answer – The various types of keys available on a keyboard are –

b. Punctuation keys – All of the punctuation keys, such as the comma

e. Shift or Alt keys – To move the cursor in multiple positions at the

l. Function keys – F1 through F12 are special keys. Depending on

3. What is numeric Keypad?

Answer – When entering large amounts of numeric data, a numeric

4. Differentiate between Home Keys and Guide Keys.

5. What do you understand by Guide Keys? Name the Guide keys.

b) Typewriter – The two keys ‘a’ and ‘(semi-colon) ;’ on a typewriter

Answer – The logistic support for efficient and effective typewriting is

The elements that are considered are listed below.

b. Position of hands – Place your hands down and your forearms at a

c. Monitor placement – While working on the monitor, avoid

d. Mouse and Keyboard placement – Keep the keyboard and mouse

e. Chair and table placement – Adjust the height of your computer

f. Placement of matter to be typed – Place the content to be typed

Answer – There is a lot of free software available that is tailored to

8. Mention the finger allocation of keys of the Bottom Row of

Answer – Mastering typewriting skills entails gaining the essential

9. Give some successful keyboarding tips?

Answer – For good keyboarding techniques, keep the following

• Use a light touch and avoid putting too much pressure on

Answer – The following is the colour code –

• Green letters indicate right inputs.

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