Capt. Lepon: Good day everyone! I call this meeting to order. My name is Capt.

Clint John
Lepon, and I will be presiding over today's proceedings. I'd like to extend a warm welcome to all
participants present here today. Thanks for being here. We're right on schedule to start this
meeting, so let's go ahead and dive in."

Capt. Lepon: Before we start 1st officer Ando will be conduct a attendance, raise your hands if
you have been call your name

1st officer Ando: Sumabal?, Paragados?, Katomo?, Lepon?

Capt. Lepon: The purpose of this meeting is to discuss about last incident in vessel of Kota
Bahagia. We have a well-prepared agenda that will guide us through the topics we need to
cover. I will now share the agenda for today's meeting.

[Read out the agenda or display it on a screen if available.]

Capt. Lepon: Are there any objections

All members: None

Capt. Lepon: If there are no changes, we will proceed with the agenda as presented. Thank you.

Capt. Lepon: Our first item on the agenda today is "incident overview". This item is important
because here we will know what happened and how it started.
Capt. Lepon: To initiate our discussion, I would like to invite 1st officer Ando to provide a
presentation or share any necessary information regarding this agenda item.

1st officer Ando: So the first agenda is the incident overview the question for that what is
happened?

1st officer Ando: At 1700 on 17 December 2020, the Kota Bahagia berthed alongside at Wharf
4, Napier Port, New Zealand. The cargo for discharge at Napier included wind turbine
components that had been carried from Taicang, China.

1st officer Ando: Shore-based staff, including stevedores1 and fitters2 from a local engineering
company, boarded the vessel to commence unlashing the cargo in preparation for
discharge.Cargo-discharge operations commenced at 2212 and continued overnight.At about
0648 on 18 December 2020, two fitters from a local engineering company commenced hot
work in number 2 cargo hold ‘tween deck

“PHOTO”

1st officer Ando: After discharging one container, a stevedore noticed white smoke in cargo
hold number 2. The stevedores and fitters in the hold discussed whether it was dust or smoke.
The fitters had finished their work in the 'tween deck and were stowing the gas-cutting
equipment. Shortly after, the stevedore confirmed that it was smoke. Around 10:39 AM, as the
crane driver returned the container spreader to the cargo hold, the smoke turned black and
thickened, and the workers realized there was a fire. Within 10 to 20 seconds, the smoke
became very thick, forcing the workers to pass near the fire to escape the hold.

1st officer Ando: After the investigation they say the cause of the fire is Molten material,
ejected during gas-cutting activities, very likely ignited dry sawdust nearby, which created a
smouldering fire that ignited the polyvinyl-chloride tarpaulins. And other combustible
components of the fibre-glass project cargo.And that's all the incident overview.

Capt. Lepon: Thankyou 1st officer ando for summarize the incident so the next is what is our
remarks action take for this?

2nd officer sumabal: May I be recognize?

Capt. Lepon: You are recognized

2nd officer sumabal:In order to maintain trust and confidence among the vessel operator and
the company owner, prompt communication was initiated regarding the incident. Here are the
remarks on the actions taken:

2nd officer sumabal: Immediate notification: The vessel operator promptly informed the
company owner about the fire incident in cargo hold number 2. The communication included
essential details such as the occurrence of the fire, the actions being taken, and the potential
impact on cargo and vessel operations.

2nd officer sumabal:Transparent updates: Regular updates were provided to the company
owner, ensuring transparency about the situation. This included sharing information about the
progress made in firefighting and containment efforts, as well as any challenges or
developments that arose during the incident response.
Capt. Lepon: Thankyou 2nd officer sumabal for what he said I was responsible for that. after the
meeting I will talk to the vessel operator.

Capt. Lepon: So there's any objection ?

All members: None so far

Capt. Lepon: The next agenda item we will be discussing is "Impact assessment" This item is of
significant importance and requires our attention.

Capt. Lepon: During our discussion of the second agenda item, we would greatly appreciate
your expertise and insights. Safety officer Paragados, considering your experience and
knowledge in this area, we would like to invite you to share your thoughts and lead the
discussion on this particular topic.

Safety officer Paragados: Thank you Capt.

Safety officer Paragados: Our 2nd agenda is the Impact assessment to discuss what was the
impact of incident in our vessel or cargo.

Safety officer Paragados: Safety operations?, Environment?, Reputation?, thats our discussion
for this agenda.

Safety officer Paragados: for the safety operations there are so many impact but for the
common is Human safety: Assessing the potential impact on the safety and well-being of
personnel involved in the operations. This includes evaluating risks related to injuries,
accidents, occupational hazards, and health impacts.

Safety officer Paragados:for the next is environment. What is the impact for environment? the
potential consequences on the environment, such as pollution, contamination, or ecological
damage. This includes assessing risks related to spills, emissions, waste management, or other
activities that may have adverse effects on ecosystems.
Safety officer Paragados: there's a possibility that all scenarios can happen so we need to
prevent safety precautions.

Safety officer Paragados: And the last what impact for our Company reputation? Trust and
Confidence: Safety incidents can erode trust and confidence among our stakeholders, including
customers, clients, partners, and investors. They may question our commitment to their well-
being and doubt our ability to deliver on our promises.And that's all for 2nd agenda discussion.

Capt. Lepon: Thank you 2nd officer Paragados

Capt. Lepon: I believe this suggestion I can provide is a big step to improve or we can decide
all for this. 1st is safety operation Conduct additional training and drills for the crew to enhance
their emergency response capabilities for once a week.

Capt. Lepon: 2nd for Environment impact is Evaluate the use of environmentally friendly
technologies and practices, such as alternative fuels or ballast water treatment systems.

Capt. Lepon: And the last for Company reputation is Enhance corporate social responsibility
initiatives to demonstrate a commitment to community and environmental well-being.

Capt. Lepon: there’s any objection?

All members: None

Capt. Lepon: Thank you for the fruitful discussion on Impact assessment. Now, let's move on
to our next agenda item, which is Lesson learned.
Capt. Lepon: Now, let's move on to our next agenda item, which is 'Lesson Learned.' This is an
opportunity for us to reflect on our experiences and extract valuable insights. I would like to
invite the person who led or was primarily involved in this Lesson learned 3rd officer katomo.

3rd officer Vilbar: Thank you Capt. Lepon

3rd officer Vilbar: In my experience in incident is our Risk assessment: Conducting thorough risk
assessments to identify potential hazards and vulnerabilities is crucial. Understanding the
specific risks and their potential impacts can help prioritize resources and develop effective
response strategies. Because we have a lack for inspection or understanding.

3rd officer Vilbar: So I suggesting is to 1st Conduct regular drills and exercises to ensure the
crew is well-prepared and familiar with emergency response procedures . And 2nd Review and
update emergency response plans based on lessons learned from the incident and industry best
practices. And last Provide comprehensive training to the crew on emergency response
protocols, including evacuation procedures, fire-fighting techniques, and first aid.

1st officer Ando: may I be recognize?

Capt. Lepon: You are recognized

1st officer Ando: Review and update emergency response plans based on lessons learned from
the incident and industry best practices.
Safety officer Paragados: may I be recognize?

Capt. Lepon: You are recognized

Capt. Lepon: Thank you for sharing your experience I know we have a many experience in
incident recently Thank you 3rd officer katomo.

Capt. Lepon: Next summarize in all first is the incident summarize On December 17, 2020, the
Kota Bahagia arrived at Wharf 4, Napier Port, New Zealand, at 1700. Among the cargo unloaded
at Napier were wind turbine components transported from Taicang, China. The investigation
determined that the fire was caused by molten material expelled during gas-cutting operations.
This molten material likely ignited nearby dry sawdust, leading to a smoldering fire that
eventually set fire to the polyvinyl-chloride tarpaulins.

Capt. Lepon: Then everything decided by the board is to contact the company to gain trust and
regarding in incident next is impact assessment what effect in our safety operations,
environment and reputation in our company so we discuss the possible outcome or possible
cause and decision that we made is we have to conduct a training or drills once a week.

Capt. Lepon: And the 3rd is Lesson Learned the base on experience of 3rd officer Katomo is
Conducting thorough risk assessments to identify potential hazards to avoid a worst case
scenario. In our decision that we made is check for all equipment and we need a regular drills
and exercise for all crew. That’s all we talked about today’s meeting.

Capt. Lepon: There’s any objection?

1st officer Ando: Mister chair I move to adjourn this meeting

Capt. Lepon: there’s have been a motion to adjourn this meeting on this May 29,2026? Any
seconds?

Capt. Lepon: Therefore as your Presiding officer I hereby adjourn this meeting May 29,2026
with no follow up meeting unless otherwise provided with a new memo.

Capt. Lepon: Meeting Adjourned