DAMODAR VALLEY CORPORATION Tel No.

: 0341-2374553
(ESTABLISHED BY THE ACT XIV OF 1948)
DSTPS Fax No. : 0341-2374338
P.O:ANDAL-713321, DIST: BURDWAN

COMPOSITE ORDER

NO : GEMC-511687725937901 Generated Date: 02-Dec-2022DVC/Contract/DSTPS/Electrical Maint.-

1/C&M Purchase & Contract/Supply/00151 Dated 02/12/2022

To
AARTECH SOLONICS LTD VENDOR'S
"U#2(For Bus Transfer System):- Khasra No. 311, Near TELEPHONE: 91-1792232574 /
Him Cold Storage, Sector-1A, Parwanoo, Dist. Solan, HP 9418509667
173220 INDIA" Parwanoo Pincode: 173220
City: Parwanoo
PIN: 173220
FAX:

PAN No: E-Mail: dbarik@aartechsolonics.

com
GST No:

Sub: Supply, erection and Commissioning of Station to Station BTS (three breaker
scheme)System at DSTPS, DVC, Andal.
Ref: i) Tender Enquiry No : DVC/Tender/DSTPS/Electrical Maint.- 1/C&M Purchase &
Contract/Supply/00120 Dated 14/05/2022
ii)Your Quotation No: gem bid Dated 01/06/2022

Dear Sirs,
With reference to above, Damodar Valley Corporation is pleased to place order on you for "Supply, erection and
Commissioning of Station to Station BTS (three breaker scheme)System at DSTPS, DVC, Andal." as per
description of items, quantity, rate, Total Amount and Terms & Conditions as stated herein below:

Sl. Item Code Description as Offered Material Specification Quantity UOM Rate Total Basic
No. per NIT Description (Rs.) Price(Rs.)

1 151900000 BUS Bus Transfer 1.000 NO 2887500. 2887500.0

006 TRANSFER System (BTS) 0000 0
SYSTEM PANEL
COMPLETE which
PANEL FOR includes
THREE Station to
BREAKER Station 3
STATION- breaker BTS
TO-STATION Scheme (2
BUS nos. Station to
TRANSFER Station FBTS
SCHEME. relays
SINGLE accommodate
PANEL WITH d in single
DOUBLE panel) along
FAST BUS with cable
TRANSFER Supply

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Sl. Item Code Description as Offered Material Specification Quantity UOM Rate Total Basic
No. per NIT Description (Rs.) Price(Rs.)

SCHEME (Supply of
WITH ALL cable from
HARDWARE BTS panel to
AND Switchgear,
SOFTWARE DCDB &
ENGINEERIN ACDB,
G. Control room,
motor
feeders)

DESCRIPTION OF WORK
Sl. Task Code Task Description Frequency UOM Rate Total Basic Completion
No. (Rs.) Price(Rs.) Period (Days)

1 BTS_ST_ST Service Work (erection, cable 1.000 NO 300000.0 300000.0 365

laying, glanding, lugging, 0000 0
ferruling, testing,
commissioning, Training )

SCOPE OF WORK
1. As per Attachment.(Annexure-I)

Total Basic Price of all Items & Tasks:- Rs.3187500.00 (Rs. Thirty-One Lakh Eighty-Seven Thousand Five
Hundred Only)

Total Price for all Materials: Rs. 2887500/-

Total Price for all Tasks: Rs. 300000.0000000001/-

TERMS AND CONDITIONS

1.0 PRICE BASIS:Firm till execution of the contract. On FOR-Destination basis.

2.0 COMMERCIAL TERMS: Taxes and Duties will be paid extra as applicable as per the prevailing rates at
the time of supply and other charges as follows :

Commercial Terms Description Item Description

IGST @18% (Present applicable rate @18%) For All Items

(Present applicable rate 18% )

Commercial Terms Description Task Description

IGST @18% (Present applicable rate @18%) For All Tasks

(Present applicable rate 18% )

3.0 MODE OF DESPATCH & PLACE OF DESPATCH: By Road on "Freight Paid" basis
to the consignee . Road Permit/Way Bill will be provided by the consignee on written request and as
details in delivery clause.
4.0 INSURANCE: Arrangements for Transit insurance will be made by DVC as per Mega Risk Policy of
DVC and you have to inform the Insurance Company before effecting dispatch for covering Transit Risk.

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5.0 PAYMENT TERMS:

Payment Payment Terms Description Part Advance

Sr. No. Payment Payment

1 100% payment along with full taxes & duties will normally No No
be made through RTGS within fifteen (15) working days
from the date of receipt of material in good condition and
after inspection & acceptance at DSTPS Site, and against
submission of bill/Invoice in triplicate with pre receipted
original and acceptance of SDBG.

Payment Terms Description Task Description

100% payment with full taxes & duties to be made For All Tasks
through NEFT/RTGS after complete erection,
commissioning, testing and handing over of the
system.

6.0 SECURITY DEPOSIT-CUM-PERFORMANCE GUARANTEE:

You shall have to deposit as Security, for satisfactory execution of the order, and for guaranteed
performance of the supplied item/ executed work for an amount equivalent to 3.00% of the ordered value
in the form of Bank Guarantee (as per DVC format) within 30 days from the date of issuance of PO from
any Nationalized/ Scheduled Bank and it should have validity initially for 18 months from the date of
execution of Bank Guarantee plus 6 months claim period thereafter.The said BG should be extended
suitably covering the entire warranty period plus 06 months claim period after dispatch of materials/
execution of works. No payment, whatsoever will be released till the acceptance of Security Deposit cum
Performance Gurantee by DVC.

7.0 LD CLAUSE: In case of delay in delivery, for the reasons attributable to you, DVC reserves the right to
recover from you, a sum equivalent to 0.5% of the value of the delayed materials for each week of delay
and part thereof subject to maximum of 5% of the total value of the order as Liquidated Damage (LD).
(i) The time remains the essence of purchase order awarded by DVC and all supply under a Purchase Order
needs to be completed within the stipulated time schedule. Therefore, the provision has been kept in the
contract that in case of delay in delivery, for the reasons attributable to the vendor, owner reserves the right
to recover from the vendor, a sum equivalent to 0.5% of the value of the delayed materials for each week
of delay and part thereof subject to maximum of 5% of the total value of the order as Liquidated Damage
(LD).
DVC reserves the right to recover a sum equivalent to 0.5% of the delayed work for each week of delay or
part thereof subject to maximum of 5% of the total value of the order as Liquidated Damage due to delay
in completion of work attributable to the contractor.

8.0 Contract Period: 365 days from the date of issuance of this order.
DELIVERY:
The details of delivery of materials are as follows.

a) Drawing to be submitted to indenter for acceptance within 40 days from date of issuance of
Purchase Order.('Drawing' means 'Final Drawing' which needs no further correction/alteration.
Date of submission of final drawing to be reckoned as the date of submission of drawing by the
vendor.)

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 b) Approval of final drawing to be given by the indenting officer to the vendor within 15 days from
the date of submission of the same by the vendor.
c) Materials to be delivered to the consignee:

Sl.No. Item Description Quantity Schedule(in days) Consignee

1 151900000006 1 180 SE (M), Stores

9.0 Paying Authority Details:

Type Material/Task Code Location Designation

Material For All Materials DSTPS Senior Manager(Finance)

Task For All Tasks DSTPS Senior Manager(Finance)
10.0 INSPECTION: Goods supplied will always be subject to our inspection on arrival at the destination.

11.0 GUARANTEE & WARRANTY: The Vendor shall warrant that all material supplied under this Order
shall be new, unused and conform to the Purchasers / owners requirements and specifications as mentioned
in this PO.The Vendor shall guarantee the material under this Order for a period as follows.
Item Code Warranty/Gurantee

For All Materials 18 months from the date of delivery or

12 months from the date of commissioning

whichever is earlier
Within the Guarantee/Warranty Period if any material is found to be defective due to defective material /
defective design / defective manufacturing process / poor raw material / bad workmanship, these shall be
remedied free of cost by you.The guarantee period for such replaced part shall be the same as that of
materials specified earlier.

Checking / approval of vendors drawings, inspection and acceptance of material, by DVC at DVC Site shall
not in any way relieve the Vendor from the responsibility for proper performance during the guarantee
period.

12.0 NOTE:
All terms & conditions shall be governed as per attached GEM CONTRACT.
13.0 AGREEMENT :
On receipt of a LOA / LOI / WO , the successful contractor shall have toexecute a contract agreement (5
copies) in the prescribed DVC format on a non-judicialstamp paper of Rs 100/- (one Hundred only) duly
filled in all respect to the order issuingauthority/C&M Section for acceptance before commencement of
works/ Services asapplicable failing which no payment will be made to the contractor . The stamp paper
hasto be arranged by the party at his own cost. The said format are to be collected from the office of the
DCE (C&M), DSTPS, DVC.
14.0 EPF-ESIC COMPLIANCE :
Compliance of EPF & ESI scheme for the Engineer engaged by the Contractor shall be applicable as per
GOI NORMS.

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15.0 TRANSIT INSURANCE:
Arrangements for transit insurance can be made by DVC as per Mega Risk Policy.
16.0 VENDOR BILL TRACKING :
A self care vendor bill tracking system has been introduced where vendors have to register themselves
andsubmit their contract related bills online.After submission of bill,a cover letter containing unique bill id
shall be generated which must be submitted to DVC along with other payment related document in hard
copy.
17.0 FORCE MAJURE :
It will be guided by clause 16 of DVC GCC.
18.0 NOTE ON DELIVERY :
The materials are to be delivered within 180- days (from the date of issuance of purchase order) at
DSTPSStores on DOOR DELIVERY basis.Date of delivery is to be reckoned as the date of receipt of the
materials/goods by the consignee. MATERIAL TO BE BOOKED ON DOOR DELIVERY BASIS.
CONSIGNEE : Superintending Engineer (M), DSTPS Stores, DVC, P.O.-Andal, Dist.-West Bardhaman
; Pin. No.- 713321, ; E-mail Id:- [email protected], [email protected]
19.0 E.I.C :
SE(E) OR HIS AUTHORISED RERESENTATIVE .

20.0 TERMINATION CLAUSE :

As per DVC 's GCC clause no 17 read with clause no 24 of Optional terms & conditions.
21.0 SAFETY :
I.Proper care should be taken regarding safety and security of the workers
engaged in the job.They shall be provided with safety wares and equipment by the contractor at their
owncost. The
contractor shall ensure that safety precautions are taken by the workers.
DVC, DSTPS IN NO WAY SHALLBE RESPONSIBLE FOR SAFETY OF CONTRACTOR¿S
WORKMEN.
II. ACCIDENT AND INJURY:
Incase of any accident & injury to the workers during execution of the job the contractor shall
beresponsible foradequately compensating them as per rules, at his own cost & arrangement. DVC will not
either directly orindirectly be responsible for any compensation whatsoever and shall be kept fully
indemnified& harmlessin this regard. In the event of injury the contractor shall arrange for medical
treatment at his own cost.
22.0 GATE PASS :
Vendor should arrange gate pass From CISF in consultation with Engineer-incharge or his Authorised
representative.
23.0 BOARDING & LODGING AND LOCAL TRANSPORTATION:
Vendor has to arrange for its own accommodation and to and fro local transportation.

24.0 DEFECT LIABLITY :

The contractor shall stand guaranteed against defects attributable to faulty workmanship or procedure
adopted in the total work for items covered in the contract for a period of 12 months from the date of
completion of the mentioned work. The guarantee covers all defects notified during this period and shall
have to be attended/ rectified free of cost immediately.

25.0 NOTE ON TASK PAYMENT TERM :

TASK invoice in hardcopy to be submitted to SE (E),DSTPS, after completion of supply & installation
.Payment for tasks will be made outside GEM,THROUGH DVC own system.
26.0 HSN CODE :
85371000

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 27.0 VENDOR DETAILS :
GeM Seller ID: 4D8E180000472703
Company Name: AARTECH SOLONICS LIMITED
Contact No.: 07389924735
Email ID: [email protected]
Address:
E - 2/57,AASHIRWAD,ARERA COLONY,
Bhopal, MADHYA PRADESH-462016, -
MSME verified: Yes
MSME Registration number: UDYAM-MP-10-0004200
MSE Social Category: General
MSE Gender: Female
GSTIN: 23AACCA5369B1Z4

28.0 PAYING AUTHORITY: Senior Manager(Finance), DSTPS, P.O:ANDAL-713321, DIST: BURDWAN.

DVC GST No: 19AABCD0541M1ZO

29.0 CONSIGNEE: Addl.Controller Of Stores, DSTPS

30.0 CORRESPONDENCE:

All Correspondence Regarding Technical Aspects : SE(E) IPH DVC DSTPS ANDAL
All Correspondence Regarding Form 'C'/Payment Queries : SR MANAGER (FIN) DVC DSTPS ANDAL
31.0 SETTLEMENT OF DISPUTES AND ARBITRATION : As per Clause no. 33 and clause no. 20
(optional terms & Conditions of contract ) of GCC- 2016
32.0 OUR BANKER :
Bank of India,Andal Branch,Andal More, Dist-Burdwan,Pincode:713321,IFSC Code: BKID0004306.
33.0 OTHER TERMS AND CONDITIONS :
33.1 Approximate distance between proposed BTS panel to Swithchgear Panel is 150 mtrs.
33.2 After receipt the material at DVC, DSTPS, Store and on after receiving written confirmation from
DVC, DSTPS bidder has to complete the job within one month. For complete commissioning of the
job multiple visit of the bidder may be require at site.
33.3 On site training for operation and maintenance of equipment and carrying out various available testing
shall be provided by the supplier at no extra cost to DVC.
33.4 After successful commissioning of the FBT scheme, the vendor shall submit a four hard bound copy
and soft copy of modified as built drawings along with logic and settings.
33.5 Three (03) nos. of communication cables with port converter sets, for communication with Laptop PC,
shall be supplied with this lot
33.6 The bidder shall submit GA & schematic drawing of the device, for approval, within one month from
the date of placement of PO. After receiving the drawing approval from DVC the bidder shall deliver
the material within 05 months from the date of the drawing approval. Drawing approval is required
prior to commencement of manufacturing.
33.7 Any hardware like control fuses, MCB, wiring, resistances etc as required shall be in vendors scope.
33.8 All material & necessary tools (INCLUDING TESTING INSTRUMENTS, FERRULE MACHINES
etc. required for the errection commissioning & testing job will be in vendor's scope.
33.9 After successful commissioning of the FBT scheme, the vendor shall submit a one hard bound copy
and soft copy of modified as built drawings along with logic and settings
33.10 The Vendor shall provide at least three (03) original complete O&M Manual as well as Application
Guide of the offered scheme including all components, and at least one (01) soft copy of the O&M
Manual, Software for communicating with the BTS Relay and Application Guide.

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 33.11 Commissioning of the scheme will be done as per shutdown opportunity of the unit which may
require multiple visits.

34.0 ACCEPTANCE: Please acknowledge receipt and convey your acceptance by returning the duplicate copy
of this Purchase Order duly signed with company seal and date within 15 days to the Purchase Order
Issuing Authority.
ENCLOSURE :-

1. TECHNICAL SPECIFICATIONS, SCOPE OF SUPPLY AND WORKS OF BUS TRANSFER

SYSTEM for DSTPS, DVC, ANDAL_gem bid
2. GEM CONTRACT

Yours faithfully

MRINAL KANTI MONDAL

(SUPERINTENDING ENGINEER, DSTPS)

(For and on behalf of DAMODAR VALLEY CORPORATION)

Contract Summary :-

TC MOM for price bid opening held on 18/08/2022

MOM of TC Date : 01/12/2022

Order placed under Sl. No. 7.1 of DFP Generation(O & M) AND System, 2015.
Budget Code: POWER HOUSE PLANT & MACHINERY-THERMAL

CC Details :-
1. CHIEF ENGINEER-I & HOP (CEs office), DSTPS
2. CHIEF ENGINEER-II (CEs office), DSTPS
3. DEPUTY CHIEF ENGINEER (C&M Purchase & Contract), DSTPS
4. SENIOR MANAGER (ACCOUNTS), DSTPS
5. SUPERINTENDING ENGINEER (C&M Stores), DSTPS
6. SUPERINTENDING ENGINEER (VIGILANCE), DSTPS
7. SUPERINTENDING ENGINEER (Electrical Maint.- 1), DSTPS

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