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B.S. ARCHITECTURE 4B
ISABELA STATE UNIVERSITY

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PROJECT INITIATION THE PURPOSE OF PROJECT INITIATION PROJECT INITIATION ACTIVITIES

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B.S. ARCHITECTURE 4B
ISABELA STATE UNIVERSITY
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SAGUN, BEATRICE JOY S. MARCELO, CHRISTINE JOY SORIANO, JESSICA SANTIAGO, JOHARIKO PREJILLIANA, KAEZIELENE ANDRES, LODRIGO
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DOANTO, MARK JUNE GALIZA, MARK JIROH ORPILLA, MICHAEL JAY NGAYAN, RHEYMART SERVILLA, RIZA ANGELI MANALIGOD, ZYRA LASAM, DANIEL
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INITIATION?!

THE PURPOSE OF PROJECT INITIATION

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PROJECT INITIATION ACTIVITIES

Project initiation is the first step in starting a new
project. During the project initiation phase, you
establish why you’re doing the project and what
business value it will deliver—then use that
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information to secure buy-in from key stakeholders.

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THE PURPOSE OF
PROJECT INITIATION
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The purpose of project initiation is to get the project

off to the best start, by talking to relevant
stakeholders and gathering the right information to
start planning the project in more detail.
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There are a number of things that the Project Manager and

project team need to consider during initiation. There is a
lot to consider during project initiation which can be
overwhelming it shows the areas that require planning
during initiation; there may be other things to consider
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depending on the type of project you are about to

undertake.
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Business Case & Benefits
A business case setting out why the project should be approved should already
have been drafted by this stage; it is during initiation that this is refined further
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based on the information
a Project Manager gathers.
Project Organization
Miscellaneous A Project Manager is normally identified by the Project Executive during the start up
of aproject, as well as the creation of the Project Board. Ideally, the next step is for
the Project Manager & Project Executive to meet up and select who should be part
of the Project Team
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Project Scope
It is important to clearly define the project scope during initiation. Failing to do so
can jeopardize the success of the project, as scope creep can lead to an increase
in costs, a longer than planned project schedule and/or a decrease in quality of the
finished product.
Project Risks
Although identifying and assessing risk is a continuous task throughout a
project, initiation is an ideal time to get the project team together to identify and
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evaluate project risks, decide who should own them, how best to manage them,
and how they should be monitored.
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Project Controls
It is during initiation that the Project Manager should agree the level of control
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Frequency and format of reports
Number of project stages
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Tolerances (e.g. time,cost, quality)
Mechanism to escalate exceptions
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Both project and post project costs should be specified wherever possible,
along with the funding source. Training and media/publicity costs are often
forgotten during initiation so make sure these are included where relevant.
Project Plan/Timescale
A project plan should establish the timescale and resource requirements of
the project. The project manager should not develop a project plan in isolation; both
the users(s) and supplier(s) need to be closely involved.
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These are the products or services that are created as a result of the project e.g. a
recommendations report, a new IT system, a new high performance computing service
Videos – and the quality criteria, quality checking method, and responsibility for sign off should
be clearly stated for each one.
Staff Resources
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Managing staff resource during a project can be a challenge, especially when most
project team members have a day job to do as well as having work to do for a project.
Team members often have divided loyalties, and it is up to the Project Manager to make
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Stakeholders
A stakeholder is anyone who will affect, or be affected by, the project.
Stakeholders should be identified as early on in a project as possible, and this should be
the responsibility of the project team, not just the project manager.
Communications
Once all of your stakeholders have been identified, you can then work out the best
means of communicating with each individual stakeholder or stakeholder group. This
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means thinking about the type of communication required and its frequency.
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Once all the project initiation process is complete, it is up to the
Project Board and/or the Authority Group to decide whether or not the
project should be approved to move forward into implementation.
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They will base their decision on the information presented to them by
the Project Manager; if the Business Case is still valid, and the value
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of the benefits outweigh the cost & risk associated with the project
then implementation will normally be given the go ahead to proceed.
The final output of the initiation process should be a Project
Initiation Document (PID). This will pull together all of the information
gathered, and once approved should be a static reference document,
to be updated only through an authorised change management
process. The PID then acts as a baseline against which to assess
progress.
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REFEERNCES:
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https://facilities.uchicago.edu/construction/project_delivery_guide/process_ph
ases/project_initiation/?fbclid=IwAR0NA_XOwGNYSXdPnIxkKmri9nSiSRgJfhCe
Miscellaneous LpW26EkTDoTNCPAvkA23kjM

https://intranet.birmingham.ac.uk/it/projects/documents/public/Toolkit---
Project-Initiation-v1-August-2012.pdf?fbclid=IwAR3op0CF59-
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c32L1r2Hv2OSJ4fzEPJoWHD7itQAXrCXTNwc4JT3WERrWtz0
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