CANTEEN SERVICES CONTRACT M.C.I.

Cost of the Tender Form - Rs.1000/- Tender Form No.MCI/Tender/ Canteen /2018 ___
(Rupees One Thousand only)

CANTEEN SERVICES CONTRACT

NOTICE INVITING TENDERS
&
TERMS AND CONDITIONS OF TENDER

MEDICAL COUNCIL OF INDIA

POCKET-14, SECTOR-8, PHASE-1, DWARKA
NEW DELHI – 110 077

Ph.: 011-25367033, 35, 36, 37; Fax: 011-25367024;

Website: www.mciindia.org
*****
LAST DATE FOR SUBMISSION OF SEALED OFFERS : 04/05/2018 till 11:00 A.M.

Tender Form submitted by

M/s______________________________

Medical Council of India (1)

CANTEEN SERVICES CONTRACT M.C.I.

TENDER NOTICE
Tender No.MCI/Tender/Canteen/2018

Invitation of Tenders for providing Canteen/Catering Services to M.C.I., New

Delhi

(LAST DATE & TIME FOR SUBMISSION: 04/05/2018 till 11:00 A.M.)

Sealed tenders are invited from parties/contractors having sound financial

credentials in providing canteen services to different Govt. and/or other reputed
organizations. The contractor is required to supply tea/ snacks, meals etc. to the
employees of the Council, guests staying in the guest house and to the members
attending the office for various meetings of the Council. The contractor should have 5
years experience in the catering business, out of which at least 3 years experience
should be in running the canteen of a reputed organization, preferably a Govt.
organization.

Estimated cost of the tender:- Rs.25.00 lacs per annum.

Tender forms may be obtained from the Council office on any working day
between 11.00 a.m. to 3.00 p.m. till 03/05/2018 on payment of Rs.1000/- by cash or
by way of bank draft in favour of Secretary, Medical Council of India, New Delhi.
Completed tender forms along with earnest money of Rs.50,000/- by way of Bank
Draft in favour of Secretary, Medical Council of India, New Delhi and other
documents as mentioned in the tender form may be deposited in the drop box placed
at the reception counter of the Council, in sealed cover envelop marked “Tender for
Canteen/Catering Services” on the top and addressed to Secretary, Medical Council of
India, Pocket-14, Sector-8, Phase-I, Dwarka, New Delhi-110077 by 11.00 a.m. on
04/05/2018. Tenders will be opened in the presence of the bidders, who wish to
participate, on 04/05/2018 at 11.30 a.m., in the Committee Room, 1st Floor,
Medical Council of India, New Delhi. The successful tenderer will have to deposit a
security deposit amounting to Rs. 1,25,000/- to the Medical Council of India before
taking the Canteen contract.

Tender forms can also be downloaded from the website of the Council i.e.
www.mciindia.org. Tenderer downloading tender form from the website will have to
enclose a demand draft of Rs. 1000/- in favour of Secretary, Medical Council of
India, New Delhi payable at New Delhi.

Medical Council of India (2)

CANTEEN SERVICES CONTRACT M.C.I.

Details of Tenderer

1. Name of the Tenderer _______________________________

2. Address ________________________________
________________________________
________________________________

3. Registration./ License No. ________________________________

(Attested Photostat copy of license
Issued by the attached)

4. GST No.(Attested Photocopy of GST certificate should be attached)

5. Year of Establishment ________________________________

6. Details of Contracts executed till date.

(Please give details of contracts executed previously in a separate sheet, along

with documentary proof thereof.)

S.No. Name of Contracts Period Govt./Semi Govt./Private

Organizations
I
II
III
IV

7.
S.No. Present Contracts in hand Period Govt./Semi Govt./Private
Organizations
I
II
III
IV

8. Pan Card No. __________________ (Copy of the Income Tax Return filed in the
previous year may be enclosed)
9. Man Power/Resources available:

10. Earnest Money Deposit: DD No. ________________ dt._____________ for

Rs.50,000/- drawn on ______________.

Certified that all the terms and conditions mentioned in the Tender Form are
acceptable to me/us.

Signature of the Tenderer

with stamp

Medical Council of India (3)

CANTEEN SERVICES CONTRACT M.C.I.

Dated:

MEDICAL COUNCIL OF INDIA,

Pocket 14, Sector –8, Dwarka, Phase-I, New Delhi – 110077.

Terms & conditions for providing canteen/catering services.

1. The parties/contractors should have valid Trade License and Food License
for operation/running of the canteen. The contractor should have 5 years
experience in the catering business, out of which at least 3 years
experience should be in running the canteen of a reputed organization,
preferably a Govt. organization.

2.
(a) Licence Fee: Accommodation will be provided for canteen at licence fee
applicable as per Govt. approved rates.
(b) Electricity: Electricity will be provided by the Council which shall not
be used for cooking purposes. The agency would use power consumption
only for refrigerator, hot-case, grinding of dal etc.

3. The Contractor will be provided with the canteen premises and furniture
as available in existing canteen. The maintenance and upkeep of
premises, furniture and fixtures will be the sole responsibility of the
contractor.

4. The Contract will be initially for a period of one year. However, after the
expiry of six months, the Council will evaluate the performance of services
provided by the contractor. If the services are found satisfactory, the
Council reserves the right to extend the contract for another six months on
the same terms & conditions. The MCI reserves the right to terminate the
contract, at any time during the currency of contract by giving 7 days
notice to the Contractor.

5. The Contractor has to ensure that Canteen Premises are used for only the
purpose of running the Canteen services and not for other purpose in any
manner. The Contractor himself and/or his worker should not use the
premises of any other business purpose. The Contractor shall not be
authorized for any kind of sub-letting the premises in any manner.

6. The Contractor shall arrange utensils, cutlery and crockery and other
equipment/items required to run the canteen.

7. The Contractor shall be responsible for running the canteen as per the
rules applicable and ensure the compliance of the provisions of Employees’
Provident Fund Act and ESI Act and rules framed thereunder and other
relevant statutes including Municipal Rules and Regulations, relating to
the canteen in force from time to time, during the subsistence of the
Contract. The contractor shall obtain necessary license to run the canteen
from the Municipal Corporation of Delhi.

Medical Council of India (4)

CANTEEN SERVICES CONTRACT M.C.I.

8. The Contractor shall employ his own canteen staff, provide them clean
uniform at his own cost and to ensure their hygiene, shall be responsible
for timely payment of their wages/salary. The contractor will also be
responsible to deduct and pay EPF as per rules and also extend medical
facilities etc. as per statutory rules in force from time to time. MCI shall
not be responsible in any manner.

9. Payment to canteen staff employed by contractor must be released by 10th

of every month. In case it is noticed and complaint is received from staff
that their payment has not been released, then MCI is empowered to
release the payment & adjust the same against payments due to the
contractor.

10. The Contractor shall procure and use all fresh and of standard/good
quality raw material, eatables, fuels etc. necessary for running for the
canteen at his own costs. The quality of food shall be maintained in
consultation with the management and the decision of the management in
respect of quantity and quality of food shall be final.

11. The Contractor will be required to strictly observe timing of the office and
also rules framed by the MCI as amended/provided from time to time.

12. The contractor shall have to provide the canteen/catering services

normally on six days a week and he will also provide the said services on
holidays or late hours in the office. He will have to make arrangements to
provide the lunch/breakfast/dinner to the guests staying in the Guest
House of the Council.

13. The EMD of Rs. 50,000/- deposited by the successful bidder will be kept
as security deposit with the MCI without carrying any interest and it shall
be refundable upon termination of contract, provided the Contractor
discharge his services, according to terms & conditions and satisfaction of
the management of MCI, failing which security deposit shall be forfeited. It
is also provided that during the currency of contract if contractor withdraw
his services and or failed to discharge his services up to the satisfaction of
the management the said security shall be forfeited.

14. EMD of unsuccessful bidders will be returned without interest after the
completion of tender process.

15. The Contractor shall also undertake and ensure that all the raw material
including milk etc. shall be available during the course of the working
hours of the office and he shall also arrange to supply the food items tea,
coffee, lunch, dinner etc. even beyond the working hours and/or on
holiday, if required by the management at the same rate.

16. The Contractor or their authorized representative must be available in the

canteen at all times to attend the complaint, if any.

Medical Council of India (5)

CANTEEN SERVICES CONTRACT M.C.I.

17. The oil/ghee to be used shall be with ISI mark.

18. The contractor will be responsible for maintaining cleanliness inside the
canteen.

19. The contractor shall provide a portable weighting machine in order to

check the weight of item supplied, as per approved rate list.

20. All books of accounts, registers and any other documents used in
connection with running of the canteen shall be maintained by contractor
at his own cost and the same shall be produced for inspection either on
demand by the MCI/ESIC/ Provident Fund Authorities/Municipal
Authorities or any other official authorized by the Competent Authority in
this connection.

21. The contractor will settle and pay all Municipal and other statutory taxes,
if any, to the concerned authorities.

22. It will be obligatory on the part of the contractor to sign the offer and other
documents for all the component’s & parts. After the work is awarded he
will have to enter into an agreement for work awarded on a non-judicial
stamp paper of required value at his own cost within ten working days
from the date of receipt of acceptance order or before the work is
undertaken.

23. The contractor should verify the character antecedents of all the persons
employed, through local police and shall submit a certificate to this effect.

24. The courts of Delhi/New Delhi shall have the exclusive jurisdictions to try
all disputes if any arising out of this contract.

25. Water shall be supplied by MCI free of cost.

26. Payment Terms :

The payment will be made on fortnightly basis on submission of bill duly
accompanied with slip signed by designated person.

27. Termination:
In case the services are not found satisfactory, the agreement will be
terminated by MCI without any notice and without assigning any reasons
whatsoever.

Medical Council of India (6)

CANTEEN SERVICES CONTRACT M.C.I.

Proposed items for cafeteria and rates

S. Items Unit Rate

No. (weight) (Rs.)
1. Lunch (Daily different Menu- 500gms
Consisting of Dal, vegetables, rice,
chapattis, salad)

2. Dal/Rajma-Rice 400gms.

3. Fruit Chaat 200gms.

4. Paav Bhaji 200gms

5. Idly/Vada Sambhar (2 pcs.) 200gms

6. Sandwiches 150gms

7. Veg Patties 125gms

8. Butter Milk 200gms

9. Neebu Pani 200gms

10. Tea 150ml

11. Coffee 150ml

12. Juices (packed) 200gms

13. Confectionery 25gms

14. Pizza 400gms

15. Milk Shake 200gms

16. Ice creams 100gms

Medical Council of India (7)

CANTEEN SERVICES CONTRACT M.C.I.

S. No. Items Units (weight) Rate

17. Vegetarian Thali One

4 Chappatees (160gms), one plate vegetable, one plate raita, one plate
dal, pappad and salad
or
2 Chappatees (80gms), half plate rice (100gms), vegetable one plate
raita one plate dal, pappad and salad
18. Tea (prepared with
approved One cup (150 ml)
i) brands of tea leaf like
brook bond/red label/tata One cup (150 ml)
ii) Special Tea (to be
supplied on request)
19. i) Coffee prepared with One cup (150 ml)
Nescafe/Bru
ii) Tea with tea bag (Taj One cup (150 ml)
Mahal/Tata)
20. Samosa, Bonda, Dal Vada One 40gms.

21. Kachori (with Alu Sabzi) One 40gms.

22. Bread pakora with One 80gms.

sauce/chutni
23. Paneer pakora One 40gms.

24. Boiled egg One

25. Veg. Burger (big) One 125gms.

26. Veg. Sandwitch (four pcs.) One 150gms.

27. Dosa (Plain) with Samber One 250gms.

and chatni
28. Dosa (Masala) with Samber One 300gms.
and chatni
29. Rice half plate (150gms) 150gms.

30. Chhole Bhature (2pcs & 100 gms. chhole)/

31. Dahi bhalla (2 pcs) 40 gms. each

32. Dal ordinary 120 gms.

33. Dal fry with butter 120 gms.

Medical Council of India (8)

CANTEEN SERVICES CONTRACT M.C.I.

34. Vegetable (subzi) 120 gms.

35. Raita/curd 120 gms.

36. i) Gulab Jamun/Khoya 30 gms

burfi
ii) Baloo shahi/Besan
Ladoo
37. Ice cream/cold drink/biscuits(Britannia/parlay
branda)/ Namkeen-Haldiram/Bikano
brands/Kheer/Suji Halwa

Medical Council of India (9)

CANTEEN SERVICES CONTRACT M.C.I.

Catering Arrangement for Conferences and Functions.

Menu for Breakfast

S.No. Items Unit Rate

(Rs.)
1. Tea 1 Cup

2. Coffee 1 Cup

3. Butter Slice/Jam Slice 4 pieces (Big size)

4. 1 plate Chhole Bhature 2 pieces (Big size)

5. Idli with Sambar 4 pieces (Big size)

6. Veg. Sandwiches 4 pieces (big size)

7. Sambar Vada 4 pieces (big size)

8. Plain dosa with Sambar and 2 pieces (big size)

Chutni

9. Parantha with Subji 2 pieces (big size)

10. Aloo Parantha with Curd 2 pieces (big size)

Menu for Lunch for meetings

Items Unit Per Plate Rate

Tea/Coffee
Soft Drinks/Soup
2 Snacks as starters
2 Vegetables
1 Dal
Rice preparation
Chappati
Salads
Curd

Sweet

Medical Council of India (10)