Price Rs.

10000/-

,
HEAL TH DEPARTMENT ,ZILLA PARISHAD

SATARA

Website .'http://mahatenders.gov.in,
Email: [email protected]
Phone: 02162 233025

Tender for supply of Sweeper for Primary Health Centre in

Satara District

Not Transferable
 HEAL TH DEPARTMENT, ZILLA PARISHAD
SATARA
E Tender No. E... /Sweeper /21-22
District Health officer, Satara invites on line TENDER in two envelope systems
from the eligible bidder for supply of Sweeper to 72 PHC for 3 years.

Cadre Estimated Estimated

PER amount amount
PHC 1 Total for one for one for 3 yrs
Sr. no. POST Post month year For 2 PHC EMD TUNOVER
3.5 CR
1 Sweeper 1 72 928512 11142144 33426432 100000
PERYEAR
I

Interested eligible Tenderers may obtain further information of requirement, required

~quantities and other terms and conditions applicable for Supply of Sweeper from the e-
tendering website http://mahatenders.gov.in,
TENDER SCHEDULE
All bid related activities (Process) like Tender Document Download, Bid Preparation and Hash
submission, bid submission and submission of EMD and other documents will be governed by
the time schedule given under Key Dates below:
Date of commencement of sale of to up to 14.00 Hrs Tender
document/Download
Date of pre-bid meeting at 14:00 Hrs
Last date for sale of tender document at 14:00 Hrs
Date and time for submission of tender at 14:01 Hrs
Date and time of opening of Envelope No.1 at 14.01 noon

Address for communication HEALTH DEPARTMENT,

ZILLA PARISHAD , SATARA .
Email: [email protected]
Phone: 02162 233025
A complete set of tender documents may be purchased by interested eligible tenderer upon
payment of a non-refundable fee of Rs.l 0000/- (Rupees Thee Thousand only)
The tenders shall be rejected summarily upon failure to follow procedure
prescribed in the Tender document. The conditional tender is liable to be rejected.
District Health Officer, ZP, District SATARA reserves the right to increase or
decrease the Supply of Sweeper to be supplied and also reserves the right to cancel or revise
or any of the all the tenders or part of tenders without giving any reasons thereto.

District Health Officer

• ZP, District Satara

TERMS AND CONDITIONS

 1. Introduction
1.1 The District Health officer, Satara, here in after referred to as a "Purchaser" invites
online tender in two Envelope system for supply of item specified in Annexure-A
Schedule of Requirements, for the Ambulances/Vehicle use in Govt. health facilities in
the State of Maharashtra.
1.2 Interested eligible Tenderer may obtain further information of the requirement, required
quantities and other terms and conditions applicable for Supply of Sweeper from
District Health officer, Satara and allied health institution in district published tender on
Government of Maharashtra E-tendering website hl{/)_:llmahatende.rs..gov./a,
1.3 All tender related activities (Process) like Tender Document Download, Tender
Preparation and Hash submission, Tender submission and submission of EMD and
other documents will be governed by the time schedule.
1.4 All activities of this tender are carried out online on Website http://mahatenders.gov.ln,

The tender document is uploaded/Released on Government of Maharashtra, (GOM) e-

tendering website https://mahatenders.gov.in and has to be downloaded as well as filled up and
submitted online only. Tenderer are required to submit the tender cost of Rs. 10000/- (Rupees
.,.. Three Thousand only) (Non-refundable)
Tenderer must be submit the photocopy of Rs. 10,000/- and Rs. 10,0000/- for Tender fees and
EMD respectively. Photo copy must be submit in DHO Office dully named and signed
by himself during office hours till 17:00 Hrs. Tender shall liable to be rejected
summarily upon failure to follow procedure prescribed in the Tender document
1.5 The numbers mentioned in the Tender are only approximate estimated quantities. The
District Health officer, Satara reserves the right to increase or decrease the quantities, to
be supplied without assigning any reason thereof.
2. Eligibility criteria for this Tender:

2.1 Bidder Company should be a Limited / Private Limited Company, registered under the
Companies act, 1956 or a society registered under the Societies Registration Act or a
Labour / Sweeper Co-operative Society registered under the Co-operative Societies Act
/ Proprietorship firm or partnership firm (Shop Act Enrollment Certificate Namuna-D /
Namuna-G) who will qualify the tender conditions and qualification criteria are
eligible to participate and submit their offer against this tender invitation.
2.2 Registration : The Bidder should also be registered with the Income Tax if applicable
and also registered under the Labour laws, Employees Provident Fund Organization,
Employees State Insurance Corporation etc.

2.3 Tenderer shall produce Certificate from Chartered Accountant for Annual turnover
of last 3 years 2017-18, 2018-19 & 2019-20 in the format given in Annexure -2.
Which should Rs 4.5 cr min per year.

2.4 Tenderer shall produce Audited Balance Sheet and Profit and Loss Accounts for last
. three years i.e. 2017-18, 2018-19 & 2019-20 certified by the Auditor .

2.5 Past experience of similar services:- The bidder must have successfully
executed/completed/in hand at least one single work order 25% of the estimated bid
value for Sweepers services anyone year in last three year to any central/state
government Organization. Copies of contracts/work orders and documentary evidence of
successful execution / completion in support of Past Experience of Similar Services
along with names, address and contact details of clients shall be uploaded with the bid
for verification by the Buyer

Note: Tenders are not allowed from the firm which is found guilty of malpractice.
misconduct, or blacklisted/debarred either by Public Health Department, Govt. of
Maharashtra or by any local authority, Other State Government/Central Government's
 organizations. Above Eligibility criteria for this Tender are mandatory to
participate bid and bidders offer is liable to be rejected if they don't upload any of
the certificate/documents sought in the bid documents, ATC if any

3. Cost of bidding
The tenderer shall bear all costs associated with the preparation and submission of their
online tenders and the Purchaser will in no case be responsible or liable for those costs,
regardless of the conduct or outcome of the tendering process.

4. Clarification of tender document

A prospective tenderer requiring any clarification of the tender document shall contact the
Purchaser by letter or email 5 days prior to last date & time of closing sale of tender. Email
ID - : [email protected] e-tendering process related Queries can be sent on email
- or helpline number available on website - Phone: 02162233025

5. Amendment of tender document

5.1 At any time prior to the deadline for Sale of tender, the Purchaser may amend the
tender documents by issuing Addenda/Corrigendum.
't 5.2 Any addendum/corrigendum as well as clarification thus issued shall be a part of the
Tender documents and it will be assumed that the information contained in the amendment
will have been taken into account by the Tenderer in its tender.
5.3 To give prospective Tenderer reasonable time in which to take the amendment into account
in preparing their tenders, the Purchaser shall extend, at its discretion, the deadline for
submission of tenders, in which case, the Purchaser will notify all tenderer by placing it on
website of the extended deadline and will be binding on them.
6. Submission of tenders:
Tender should be submitted on or before last date of submission.
Tender should be submitted through website http://mahatender.com and Online
only in two envelopes i.e. Technical Bid in envelop no. 1& Commercial bid in Envelop
no. 2. The EMD as required in the tender documents should invariably be submitted
before the last date and time for sale close of tender on address mentioned below.
HEAL TH DEPARTMENT,
ZILLA PARISHAD , SATARA .
Email: [email protected]
Phone: 02162233025
To prepare and submit the tender/offer online all bidders are required to have token
based DIGITAL CERTIFICATE. Digital signature certificate should be obtained from
competent authority. However the e tender website or helpline numbers may guide you
for obtaining the same.
6.1 Late tender offers:
Late tender on any count shall be rejected summarily. Delay due to Post or any other
reason( for eg : electricity/internet/etc) will not be condoned.

6.2 Envelope No.1 (Technical Bid):

Technical offer must be submitted online at http://mahatender.com as per the
instructions on the portal. The tenderer must upload the following documents as per e-
tendering process.

(Technical Bid): Technical offer must be submitted along with following documents.
I Tender Form as per Annexure-I.
2 The instruments such as power of attorney, resolution of board etc. authorizing
an officer of the tenderer and nominating a responsible person of the tenderer to transact
the business with the Purchaser.
3 In proof of having fully adhered to the minimum eligibility criteria at 2.1,
attested copy of Certificates of Incorporation issued by the respective registrar of
firms/companies/Societies/Co-Operative Societies shall be acceptable.
4 In proof of having fully adhered to minimum eligibility criteria at 2.2, attested copy
 of PAN, Labour Registration, EPF Registration, ESIC Registration, PTRC/PTEC
Registration Certificate (Professional Tax) shall be acceptable.
5 Professional tax online paid challan & clearance certificate up to Mar-2021 copy of
the last three years
6 In proof of having fully adhered to minimum eligibility criteria at 2.5, attested
copies of experience certificates for completed or ongoing works/Services issued by
the Government Departments / PSUs / Municipal Corporations shall be acceptable.
The bidder has to submit the relevant work experience certificates as mentioned in
the Eligibility Criteria. For vast experience in Sweeper handling, the bidder should
submit proof of Sweeper handling in terms of Sweeper handling in terms &
conduction.
7 Attested copy of Sweeper only EPF Challan & Payment Receipt (72 anpower )
(duly submitted to EPFO) in respect of the previous four quarters shall be
acceptable.
8 Aannual turnover statement for last 3 years 2017-18, 2018-19 & 2019-20 in the
. A nnexure -2' certi fiie d b,y th e Ch artere d A ccountant.
format given In
r----

Cadre Estimated Estimated

PER amount amount
PHC 1 Total for one for one for 3 yrs
Sr. no. POST Post month year For 2 PHC EMD TUNOVER
3.5 CR
1 Sweeper 1 72 928512 11142144 33426432 100000
PERYEAR

9 Copies of Balance Sheet and Profit and Loss Accounts with ITR copy for last three
years i.e. 2017-18, 2018-19 & 2019-20 certified by the Auditor.
10. GST Tax Registration certificate
11. GST Challan GSTR-3B & GSTR-l & Annual return (2017-18,2018-19,2019-20)
copy of the Last Three Years GST Tax submitted.
12. GST Tax Clearance Certificate Copy of the Last three Years up to Mar 2021
13. Affidavit on non-judicial stamp paper of Rs. 500/- regarding the firm has not been
found guilty of malpractice, misconduct, or blacklisted/debarred either by Public
Health Department, Govt. of Maharashtra or by any local authority and other
State Government/Central Government's organizations in the past three years.
To be submitted to this office along with tender fees, EMD deposit on or before
sale close of tender

14 Annexure 3- Information of the Bidder

15. Other relevant documents required as per tender terms & conditions.

6.3 Envelope No.2 (Price bid):

(a) All Commercial offers must be upload online at https://mahatenders.gov.in as per
the instructions on the portal.
(b) Rates should be quoted in the BOQ.
(c) Tenderer are strictly prohibited to change/alter specifications or unit size given in
Annexure-A Schedule of requirements while quoting.

~ 7. Deadline for submission of tenders

7.1 For Submission of tender tenderer must complete the online bid submission stage as per
online schedule of the tender.
7.2 The Purchaser may, at his discretion, extend the deadline for the submission of tenders
by amending the tender document in which case all rights and obligations of the
Purchaser and Tenderer previously subject to the deadline will thereafter be subject to
the deadline as extended.
 7.3 Offers not submitted online will not be entertained.

8. Opening of tender:
On the date and time specified in the tender notice following procedure will be adopted
for opening of tender for which tenderer is free to attend himself or depute an
authorized officer as his representative.

8.1 Opening of Envelope No.1 (Technical bid)

Envelope No.1 (Technical bid) of the tenderer will be opened in the presence of tender
opening authority and in the presence of tenderer / their representatives through e-
tendering procedure.

8.2 Opening of Envelope No.2

This envelope shall be opened as per e-tendering procedure after opening of Envelope
No.1 (Technical bid) only if contents of envelope No.1 (Technical bid) are found to be
in accordance with the tender conditions stipulated in the tender document. The date
and time of opening of Envelope No.2 will be communicated electronically by the
Purchaser separately to the eligible tenderer of Envelope No.1.

....-9. Period of Validity of tenders :

9.1 The tenders shall remain valid for a period of 120 days after the date of opening of
Envelope No.1 (Technical bid). A bid valid for a shorter period shall be rejected.
9.2 Prior to the expiration of the bid validity the Purchaser may request the tenderer to
extend the bid validity for the period as required by the Purchaser.

10. Earnest Money Deposit:

10.1 All tenders must be accompanied with Earnest Money Deposit (EMD) for the amount
specified in Annexure-A Schedule of Requirements.
10.2 The tenders submitted without EMD will be summarily rejected.
10.3 Unsuccessful tenderer's EMD will be discharged/returned within a period of 30 days
after award of contract to the successful bidder.
10.4 Tenderer shall not be entitled for any interest on EMD /Security deposit.
10.5 The successful tenderer's EMD will be discharged after signing the Contract and
submitting the security deposit as stipulated.

10.6 The EMD shall be forfeited:

(a) If a Tenderer withdraws its tender during the period of bid validity as
specified in the Tender.
(b) In case ofa successful Tender, if the tenderer fails:
(i) To sign the Contract in accordance with terms and conditions or.
(ii) To furnish security deposit as per tender clause 14.

11. Prices

11.1 The prices quoted and accepted will be binding on the tenderer and valid for a period of
one year from the date of signing the contract and any increase in price will not be
...._ entertained during the contract period.

11.2 If at any time during the period of contract, the price of tendered items is reduced or
brought down by any Law or Act of the Central or State Government or by the tenderer
himself, the tenderer shall be morally and statutorily bound to inform the Purchaser
immediately about such reduction in the contracted prices. The Purchaser is empowered
to reduce the rates accordingly.
11.3 In case of any enhancement in Excise Duty / ST due to statutory Act of the Govt. after
 the date of submission of tenders and during the tender period, the quantum of
additional excise duty so levied will be allowed to be charged extra as separate item
without any change in price structure of the items approved under the tender. For
claiming the additional cost on account of the increase in Excise Duty/ST, the tenderer
should produce a letter from the concerned Competent Authorities for having paid
additional Excise Duty /ST on the services provided to the Purchaser and can also claim
the same in the invoice.
11.4 The prices should be quoted as per government gr industry dated 22/02/2019 and phd gr
dated 17/03/2020 as per details given in Annexure 4. Administrative charges Should be more
than 1% of one month of one Sweeper i.e, 12896 .Ll will be calculated on Administrative
charge.
12 Evaluation of tenders:

12.1 After opening of Envelope No. 1 (Technical bid), on the scheduled date, time and
venue, the Purchase committee shall examine the contents of the tenders received
online through e-tendering process along with all prescribed mandatory documents.
12.2 The technical bids shall be evaluated based on the available documents submitted by the
bidder. To assist in the examination, evaluation, and comparison of the bids, and
qualification of the bidders, the Client may, at its discretion, ask any bidder for a
clarification of its bid. Any clarification submitted by a bidder that is not in response to
a request by the Client shall not be considered. The Client's request for clarification and
the response shall be in writing.

13. Post Qualification:

13.1 The Purchaser will further evaluate the Tenderer's financial and technical capabilities
based on the documentary evidence and information submitted by the Tenderer as well
as other information the Purchaser deems necessary and appropriate.
13.2 An affirmative post-qualification determination of the Purchaser will be a
prerequisite for acceptance of Technical Bid (Envelope No.1). A negative determination
will result in rejection of the Tenderer's tender, in which event the Purchaser will proceed
to the next Tender to make a similar determination of that Tenderer's capabilities to
perform satisfactorily

15. Security Deposit & Contract Agreement

15.1 The successful tenderer shall furnish the security deposit to the Purchaser within 15
days from the date of communication of Acceptance of Tender for an amount of 5% of
the contract value, valid up to 365 days after the date of completion of warranty
obligations and enter into Contract Agreement on Rs.l 00/- non-judicial stamp paper.
The cost of Stamp paper should be borne by the tenderer.

15.2 The Security Deposit should be Rs. 150000/- in the form of Bank Guarantee in favour
of the "Distrct health officer, Satara " payable at Satara from any Nationalized or
Scheduled bank (Annexure-6).

15.3 The Security Deposit will be discharged by the Purchaser and returned to the Supplier
not later than 365 days following the date of completion of the Supplier's performance
obligations, under the contract.

15.4 The security deposit shall be discharged (forfeited) as a compensation for any loss
resulting from the failure to perform the obligations under the contract or in the event of
termination of the contract or in any event as the Purchaser thinks fit and proper.

16. Award of contract:

 16.1 The Purchaser will award the contract to the successful tenderer whose tender has been
determined to be substantially responsive and has been determined as per Government
roll Minimum wages act lowest evaluated tender, provided further that the tender is
determined to be qualified to perform the contract satisfactorily.
16.2 The Purchaser reserves the right to increase or decrease the no. of Sweeper to be
supplied and also reserves the right to cancel or revise or any of the all the tenders or
part of tenders without giving any reasons thereto with no cost to the Purchaser.

17. COMMENCEMENT OF SERVICES

The Contract shall become legally binding and in force only upon:

17.1 Submission of Performance Bank Guarantee in accordance with Clause 15

17.2 The Contractor shall commence services in Client's premises within 30 days from the
date of receipt of Notification of Award.

18. CONTRACTOR'S OBLIGATIONS

• 18.1 The Contractor shall provide services at PHC Level as per Schedule of Requirements by
the purchaser during the Contractual period and it shall always form part and parcel of
the Contract. The Contractor shall abide by such assignments as provided by the Client
from time to time.

18.2 The Contractor shall provide services through its trained personnel for the performance of
its services hereunder and these personnel deployed shall be employees of the Contractor
only and the Client shall not in any manner be liable and all statutory liabilities (such as
ESI & PF etc.) shall be paid for by the Contractor.

18.3 The DHO shall have the right, within reason, to have any personnel removed who is
considered to be undesirable or otherwise and similarly the Contractor reserves the right
to remove the any personnel with prior intimation to the Client, emergencies, exempted.

18.4 The Contractor shall cover its personnel for personal accident and death whilst performing
the duty and the Client shall own no liability and obligation in this regard.

18.5 The Contractor shall exercise adequate supervision to reasonably ensure proper
performance of Services in accordance with Schedule of Requirements.

18.6 The Contractor shall issue identity cards / identification documents to all its employees
who will be instructed by the Contractor to display the same.

18.7 The personnel of the Contractor shall not be the employees of the purchaser and they shall
not claim any salary or allowances, compensation, damages or anything arising out of
their employment/duty under this Contract. The Contractor shall make them known
about this position in writing before deployment under this agreement.

18.8 The Contractor shall make payment to the personnel through bank, either by crossed
cheque or RTGS. The contractor shall also make the EPF, ESIC and other mandatory
contributions along with the payment to the Sweeper and then seek reimbursement from
the District health Officer, submitting proof of payment and contribution to EPF. ESIC
etc.as per schedule given below:
WMENT SHEDULE AS PER GOVERMNENT GR PHD DATED 17/03/2020 , GR INDUSTERY DATED 22/02/2019 AND LABOUR ACl

N arne
of
it _~rn
I
I BASIS DA
HRA
@5%
BONUS
@8.33% Total
DEDUACTION
FROM STAFF
TOTAL
DEDUCATION
NET
PAYMENT
CONTRUBUATION [

___
FROM
E~NT~ACT~~_
J _TOl
 ESIC
0.75 PT ESIC
EPF12% % % 3.25%
EPF 13%
,
--~-~;~~~1.-- --_---

8828 1092 496 868 11284 1190 (" 85 200 ~ 1475 9809 1290 322 128'
ntrubation is to be deducated from Employees and Employeers as per The Maharashtra Labour Welfare Fund Act, 1953 In June & dec every year as per
rates appliacable in Act .

_---_---_------- --------------------------------------,--

18.9 The Contractor shall cover all its personnel under the relevant laws ofEPF, Labour, ESIC
etc.

18.10 Adequate supervision shall be provided to ensure correct performance of the services in
accordance with the prevailing requirements agreed upon between the two parties.

~ __18.11 All necessary reports and other information shall be supplied immediately as required
and regular meetings will be held with the purchaser.

18.12 The Contractor shall not employ any person below the age of 18 years old. Sweeper
engaged shall be trained for providing services.

18.13 The service provider will be solely responsible for the employment of persons and payment of
salaries, allowances and other benefits to his labourers and Purchaser shall in no way responsible
for the same. He should not wait for the Purchaser's payment to pay to his labourers. The
payment also may be made through Bank / cheque and salary slip should be issued to the
labourers. EPF should be deducted and the same should be in the name of labourers.
18.14 In case any workman of the service provider suffers injury / damage or meets with an
accident during the discharge of duties, the entire cost of compensation should be borne
by the tenderer and Purchaser shall stand indemnified against any such claim for
compensation.
18.15 Proper substitute arrangement is required to be made against absent of Motor driving service.
18.16 In case the Sweeper provided by the successful tenderer are found at fault in any road
accident case, the successful tenderer should visit the spot of accident immediately to
take the stock of incident & pay the cost of repairs of the Purchaser vehicle or to the
other vehicle/persons involved. In respect of each other vehicles/persons involved, the
successful tenderer should settle the case/ matter themselves with intimation to this
office. The cost of damage charges to the Purchaser vehicle if any shall be adjusted from
the bill payable to the successful tenderer.
18.17 In case of accidents registered by the police authorities against outsourced Sweeper, the
successful tenderer should deal with the concerned criminal court cases by themselves.
The result of such cases should be intimated to the Purchaser along with a copy of the
court order immediately.
18.18 In case the Purchaser has to pay any damages, claims/ penalties/fines etc., on account of
accident, non-observance of traffic rules or any other fault of the Sweeper/other staff
provided by the successful tenderer, the successful tenderer would indemnify the
purchaser for such payments
,... 18.19. The Department shall not be responsible fully or partly to any labour or other dispute
that may arise between successful tenderer and their staff.
18.20 The labourers shall also be given weekly off after six continuous working days.
19. CONTRACTOR'S LIABILITY

19.1 The Contractor shall completely indemnify and hold harmless the purchaser and its
employees against any liability, claims, losses or damages sustained by it or them by
reason of any breach of contract, wrongful act or negligence by the Contractor or any of
 its employees engaged in the provision of the Sweeper services to the Client.

19.2 The Contractor shall not be liable in any way whatsoever and the Client hereby expressly
waives any right to, any loss, injury, damage, cost or expense of whatsoever nature
directly or indirectly:

19.2.1 Caused by, resulting from or in connection with any Act of Terrorism or any Biological
or Chemical Contamination or any Nuclear Risks;

19.2.2 consisting of, caused by, resulting from or in connection with any loss, damage,
destruction, distortion, erasure, corruption or alteration of Electronic Data from any
cause whatsoever (including but not limited to Computer Virus) unless such loss,
damage, destruction, distortion, erasure, corruption or alteration of Electronic Data
was due to the negligence or default of the Contractor or any of its employees engaged
in the provision of Services to the Client.

19.3 The Contractor shall not Sub-Contract or Sub-let, transfer or assign the contract or any
other part thereof. In the event of the contractor contravening this condition, purchaser
shall be entitled to place the contract elsewhere on the contractors risk and cost and the
,.- contractor shall be liable for any loss or damage, which the purchaser may sustain in
consequence or arising out of such replacing of the contract.

20. INSURANCE:
Without limiting any of his other obligations or liabilities, the registered agency shall, at
his own expense take and keep comprehensive insurance including third party risk for
vehicle and machinery materials etc., brought to the site by vehicle and for all the works
during the execution and also for attendant. The registered agency shall arrange for
workmen's Compensation Insurance as required by Law and undertake to indemnify
and keep indemnified the Purchaser from against all manner of claims and demands and
losses and damages and cost (including between Attorney and Client) and charges and
expenses that may be in regard to the same or that the Purchaser may suffer or incur with
respect to and / or incidental to the same. The registered agency shall have to furnish the
Purchaser the originals/attested copies of the policies of the Insurance taken before
entering an agreement with all premium receipts and other papers related thereto which
the Purchaser may require.

21. PURCHASER'S OBLIGATIONS

21.1 Except as expressly otherwise provided, the Purchaser shall, at its own expense, provide
timely all the required equipment and facilities at the location(s) where the Services are to
be provided required to enable Contractor's employees to carry out the Services.
21.2 The Purchaser shall comply with and fulfil the recommendations (if any), if deemed
necessary by the Client, made in writing by the Contractor in connection with the
performance of the Services. The Purchaser shall notify the Contractor of any dishonest,
wrongful or negligent acts or omissions of the Contractor's employees or agents in
connection with the Services as soon as possible after the Client becomes aware of them.
21.3 To enable the Contractor to provide the services, the Client shall ensure that their staff is
available to provide such assistance.
21.4 The Client shall not be under any obligation for providing empanelment to any of the
.., personnel of the Contractor after the expiry of the contract. The Client does not recognize
any employee employers relationship with any of the workers of the Contractor.

22. TERMINATION

This Contract may be terminated forthwith by either party by giving written notice to the
other if:

22.1 The other party is in material breach of its obligations under this Agreement and / or, in
 the case of such breaches capable of being remedied, fails to remedy that breach within
thirty days of receiving notice of such breach; or
22.2 The Contract may be terminated forthwith by the Client by giving written notice to the
Contractor, if:
22.2.1 In case of breach of any of terms and conditions of the Contract by the Contractor, the
Competent Authority of the Client shall have the right to cancel the Contract without
assigning any reason thereof, and nothing will be payable by the Client and in that
event and the security deposit in the form of performance Bank Guarantee shall be
forfeited and encashed.
22.2.2 The Contractor does not provide services satisfactorily as per the requirements of the
Client or / and as per the Schedule of Requirements
22.2.3 The Contractor goes bankrupt and becomes insolvent.

26. PAYMENTS

26.1 After selection of the Successful bidder as Contractor, a price schedule shall be annexed to
~, the Articles of Agreement according to which all payments shall be made to the
Contractor by the DHO for the services rendered.

26.2 The prices in the Price Schedule shall be inclusive of all taxes.

26.3 The Contractor shall raise invoice per month and submit the same to DHO by 5th of every
following month but payment will be released only after budget available from state
.Contractor has give payment before 10lh of every month to staff even no payment done
by zilla parishad .

26.4 The initial cost of the Contract shall be valid for a period of 3 year

26.5 After expiry of the initial period of the Contract of one years and if the Contract is
renewed by the DHO if he want, the Contractor shall claim increase in the Contract cost
only on account of increase in the minimum wages by the Government.

26.6 In addition to the Contract payments, the Client shall pay for any additional services
required by the DHO, which are not specified in the Price Schedule, the cost for which
will again be mutually decided by the Client and the Contractor.

26.7 All payments shall be made in Indian Currency by means of an Account Payee Cheques
only.
26.8 DHO shall be entitled to deduct in accordance with Applicable Law, Income Tax or
withholding tax or other deductions (as the case may be), from any payments made to the
Contractor, and the amount so deducted shall be deemed to be a payment made to the
Contractor. Client shall provide a certificate certifying the deduction so made.

26.9 No payment shall be made in advance nor will any loan from any bank or financial
institution be recommended on the basis of the order of award of work.
1. After selection of the "outsourcing agency" as Contractor, a price schedule shall be annexed
to the Articles of Agreement according to which all payments shall be made to the
contractor by the "Department" (Government Department/State Government
PSU/Autonomous Body/Board formed by Act of State Government of Maharashtra) for
the services rendered.
2. After signing of the agreement, the outsourcing agency shall deploy the competent Sweeper
at the required office of Department or any other site mentioned by the Department. On
rendering his/her services to the Department every month, the outsourcing agency shall
pay the wages/salaries to the Sweeper resource by mode of e-payment directly in the
 account of the Sweeper resource. At the time of raising any invoice, the details of the
previous month's payments done along with the reference to transaction details of
RTGSINEFT shall be attached along with the invoices. The contractor has to raise
invoice with all supporting documents.
3. The outsourcing agency should make the payment to the deployed Sweeper through NEFT/
RTGS Bank transfer only. All payment made to the Sweeper resources deployed shall be
mandated through bank account of the personnel by the outsourcing agency.
4. The outsourcing agency shall be wholly and exclusively responsible for payment of wages
to the persons engaged by it in compliance of the statutory obligation under all related
legislations as applicable to it from time to time including Minimum Wages Act, Contract
Labour, Provident Fund, ESIS, Gratuity, Bonus, leave & Professional Tax etc.
Department shall not incur any liability for any expenditure whatsoever on the Sweeper
resources deployed by the outsourcing agency on account of the obligation. The
outsourcing agency shall be required to provide particulars of documentary proof/papers
deposited to the respective statutory bodies/Government departments, i.e., Employees
State Insurance, Provident Fund and Service Tax of its Sweeper resources deployed under
the agreement while submission of invoice.
5. The outsourcing agency shall pay the deployed Sweeper resources as per the latest revised
rates of wages fixed by the "Government" along with all statutory obligations. The Actual
rates of wages for the Sweeper resources shall be fixed at the time of the execution of the
agreement with the outsourcing agency with the approval of the Government and the
wage rates so decided should fulfill all statutory norms issued by Government for
example Wages Act; Minimum Wages Act; Employer's Liability Act; the workmen
compensation Act; Industrial Dispute Act; Maternity Benefit Act.
6. The outsourcing agency shall ensure that the wages/salaries of the Sweeper resources
deployed to the Department are released latest by dated l C th of every month. irrespective
of receipt of payment from Department.
7. The variation in statutory compliances such as minimum wages, EPF, ESIS etc. will be
considered on production of the documentary evidences by the outsourcing agency and
upon approval of the Department.
8. The outsourcing agency shall issue his / her Company's salary slip to all Sweeper resources
deployed at Department's office on monthly basis. It shall be outsourcing agency's duty
to pay monthly salary and other dues as applicable directly into Sweeper resources bank
account. The leaves preapproved by concerned authority of the Department shall be
allowed to the deployed Sweeper as per the prevailing statutory provisions. No wage /
remuneration shall be paid to any Sweeper resources for the days of unauthorized absence
from duty. No wage / remuneration shall be paid to any Sweeper resources for the days of
unauthorized absence from duty.
9. The Sweeper resource deployed by outsourcing agency under the agreement shall not claim
nor shall be entitled for any perks and other facilities admissible to permanent employees
of the Department during or after contractual period. These Sweeper resources shall not
have right to demand for any type of permanent employment with the Department or its
allied offices. These Sweeper resources shall not claim any benefit / compensation /
absorption! regularization of services with Department.
10. The outsourcing agency shall comply with all the applicable law and rules of the
Government of India, Government of Maharashtra and the Local Bodies. The outsourcing
agency should at all times indemnify the Department against all claims, damages and
compensations against the provision of Payment of Wages Act; Minimum Wages Act;
Employer's Liability Act; the workmen compensation Act; Industrial Dispute Act;
Maternity Benefit Act; or any modification thereof or any other law relating thereto and
rules made hereunder from time to time. The Govt. department will not own any
responsibility in this regard. Any failure to comply with any of the above regulation or
any deficiency in service will render this contract liable for immediate termination
without any prior notice.

27. Corrupt or Fraudulent Practices

27.1 The Purchaser as well as Tenderer shall observe the highest standard of ethics during
 the procurement and execution of such contracts.

27.2 "corrupt practice" means the offering, giving, receiving or soliciting of anything of
value to influence the action of a public official in the procurement process or in
contract execution; and.

27.3 Fraudulent practice" means a misrepresentation or omISSIOn of facts in order to

Influence a procurement process or the execution of a contract to the detriment of
purchaser and includes collusive practice among Tenderer (prior to or after tender
submission) designed to establish tender prices at artificial non-competitive levels and
to deprive the Purchaser of the benefits of free and open competition.

27.4 "Collusive practice" means a scheme or arrangement between two or more tenderer,
with or without the knowledge of the Purchaser, designed to establish tender prices at
artificial, non competitive level; and.

27.5 "Coercive practice" means harming or threatening to harm, directly or indirectly,

persons or their property to influence their participation in the procurement process or
effect the execution of the contract. .
~
27.6 "The Purchaser will reject a tender for award if it determines that the tenderer
recommended for award has directly or through an agent engaged in corrupt or
fraudulent practices in competing for the contract in question;.

27.7 The Purchaser will declare a firm or individual as ineligible, either indefinitely or for a stated
period of time, to be awarded a contract if it at any time determines that they have, directly or
through an agent, engaged in corrupt, fraudulent, collusive or coercive practices in competing
for, or in executing, a contract.

28. LABOUR LAW COMPLIANCES

28.1 The engagement and employment of labours and payment of wages to them as per
exiting provisions of various labour laws and regulations is the sole responsibility of the
Contractor and any breach of such laws or regulations shall be deemed to be breach of
this contract. Client may ask the contractor to produce documents to verify that these
provisionsl laws are complied with by the contactor.

(a) All wages allied benefits such as leave, ESI, PF ,Gratuity, Bones etc, shall be paid by
the contractor and Client shall be not incur any liability or additional expenditure
whatsoever for personnel deployed
(b) It is mandatory that the employees must be paid through bank into their individual
savings accounts by means ofRTGS or Crossed cheques only.

28.2 The Contractor shall abide by all labours laws, laws related to EPF Organization, ESI
Corporation, Workmen Compensation Act. the details of EPF, ESIC in respect of their
deployed staff shall be submitted by the Contractor to Client every month along with
the bill. The Contractor shall abide including but not limited to, matters relating to
timely payment of wages and allowances, payment of minimum wages, payment of
overtime, grant of leave, payment of workmen's compensation, working hours. safely.
maternity benefits, holidays, framing of standing orders, disciplinary action against
employees, payment of provident fund contributions, payment of gratuities and
payment of bonuses. Any noncompliance of the above mentioned laws make the
contract liable to be terminated and the contractor liable to be blacklisted.
28.3 The contactor shall be liable for any legal dispute I case/ claims that arises or may arise
during currency of the contact due to non-compliances of labour or other related laws.
 28.4 The contractor shall be responsible for compliance of all the laws rules/regulations and
Govt. instructions that are/will be applicable to and aimed to protect the interest of the
employees/worker engaged by it and shall ensure payment of all the statutory
dues/liabilities as may have arisen during the past 'or' may arise during the course of
performance of contract.

28.5 The Contractor shall submit periodical returns as may be specified from time to time.

29. OFFICIAL RECORD:

29.1 The Contractor shall maintain complete official records of disbursement of wages/ salary,
showing specifically details of all deductions such as ESI, PF etc. In respect of all the staff
deployed in Client's office.

29.2 The Contractor shall maintain a personal file in respect of all the staff who is deployed in
Client's office. The personal file shall invariably consist of personal details such as name,
.... address, date of birth, sex, residential address (Temporary/ Permanent) and all grievances
recorded by the staff vis-a-vis action taken etc.

29.3 The Company should maintain:

a. List of employees with their date of engagement
b. The amount of wages (The Contractor shall ensure that minimum wages are paid to all
the employees with all the benefits (such as ESIC/EPF/Bonus etc.)
c. Copies of authenticated documents of payments of such contributions to EPFO/ESIC
29.4 The Contractor shall also prepare a register indicating all payment/dues in respect of all
the employees.

30. PENALTIES
30.1 The Contractor shall disburse salary to its deployed Sweeper inclusive of DA, if any,
latest by 10th of every month, failing which the contract shall liable to be terminated.
Security Deposit / Performance Bank Guarantee shall be forfeited and Bank guarantee
will be encashed. The Client will have the power to appoint any other agency for the
Sweeper services at the risk and cost of the Contractor.
30.2 The Contractor has to maintain adequate number of Sweeper as per this contract and
also arrange a pool of standby Sweeper / supervisor. If the required number of workers /
supervisors are less than specified number as mentioned in the contract, a penalty of
Rs.200/- per absentee per day shall be deducted from the bill(s).
30.3 In case of breach of any conditions of the contract and for all types of losses caused
including excess cost due to hiring Sweeper services in the event of Contractor failing
to provide requisitioned number of Sweeper, the Client shall make deductions at double
the rate of hiring rate on pro-rata basis from the bills preferred by the Vendor or that
may become due to the Vendor under this or any other contract or from the security
deposit or may be demanded from him to be paid within seven days to the credit of the
Client
 Annexure-A

Schedule of Requirements

1. SCOPE OF WORK - FOR SERVICES

The service provider should has to appoint manpower as per Education Qualifiaction
and experience as Recuriment Rules given below as and when required.

2. The Contractor shall also ensure that for the services, only such smart, intelligent,
experienced Manpower are deployed in Client's premises who can cater to the
requirements of Client's standards, failing which it shall be liable for Contractor to
provide replacement immediately.

3. CODEOFCONDUCT:
The Contractor shall strictly observe that its personnel:
../' Are always smartly turned out and vigilant.
../' Are punctual and arrive at least 15 minutes before start of their duty time.
../' Take charges of their duties properly and thoroughly.
../' Perform their duties with honesty and sincerity.
../' Read and understand their post and site instructions and follow the same.
../' Extend respect to all Officers and staff of the office of the Client.
../' Shall not consume alcoholic beverages on duty, or come and report for duty
after consumption of alcoholic.beverages.
../' Will not gossip or chit chat while on duty.
../' Will never sleep while on duty post.
../' Will not read newspaper or magazine while on duty.
 -/ Will immediately report if any untoward incident / misconduct or misbehaviour
occurs, to Vendor Control and the Client.
-/ When in doubt, approach concerned person immediately.
-/ Get themselves checked by security personnel whenever they go out.
-/ Shall not smoke on duty.

ANNEXURE-l

Tender Form
To
District Health Office,
Zilla Parishad,
Satara

Dear Sir
Having examined the tender document, the receipt of which is hereby acknowledged,
we, the undersigned, offer to supply of Sweeper under the above-named Contract in full
conformity with the said tender document and our financial offer in the Price schedule
submitted in Envelop No.2 which is made part of this tender.

We undertake, if our tender is accepted, to deliver the goods in accordance with the
delivery schedule specified in the tender document.

If our tender is accepted, we undertake to submit the security deposit in the form. in the
amounts, and within the times specified in the tender document.

We agree to abide by this tender, for the Tender Validity Period specified in the tender
document and it shall remain binding upon us and may be accepted by you at any time before
the expiration of that period.

" Until the formal final Contract is prepared and executed between us, this tender
together with your written acceptance of the tender and your Acceptance of Tender, shall
constitute a binding Contract between us. We understand that you are not bound to accept the
lowest or any tender you may receive.

Signed: _

Date:
In the capacity of _

Duly authorized to sign this bid for and on behalf of

----------

Signature & stamp of tenderer

ANNEXURE-2

ANNUAL TURN OVER ST ATEMEMT FOR THREE YEARS

The Annual Turnover of Mis . for the past

three years are given belowand certified that the statement is true and correct.

Sr. No. Year Turnover Rs. In CRs

~_
1 2017-18

2 2018-19

.,
_) 2019-20
-.

Date:

Seal Signature of Auditor/

Chartered Accountant
Name (in capital letters)
 Annexure-3
CONTACT DETAILS FORM
GENERAL DETAILS OF BIDDER

1. NAME OF THE COMPANY ISociety/Co-operative society

2. NAME AND DESIGNATION OF AUTHORISED REPRESENTATIVE

3. COMMUNICATION ADDRESS

4. PHONE NO.IMOBILE NO .

5. FAX .

~6. E-MAIL I.D .

PARTICULAR DETAILS OF THE BIDDER'S REPRESENTATIVE

1. NAME OF THE CONTACT PERSON .

...... .

2. D~=SIGNATION .

3. PI-lONE NO .

4. MOBILE NO .

5. E-MAIL I.D .

UNDERTAKING

1. I, the undersigned certify that I have gone through the terms and conditions mentioned in the
bidding document and undertake to comply with them.

2. The rates quoted by me are valid and binding upon me for the entire period of contract.

3. I1We give the rights to the competent authority of the Office of the DIRECTORATE OF
HEALTH SERVICES (MAHARASHTRA STATE) Arogya Bhavan, Mumbai to forfeit the
Earnest Money/Security money deposit by me/us in case of breach of conditions of Contract.

4. I hereby undertake to provide the Sweeper services as per the directions given in the tender
document/contract agreement.
Signature of the Authorised Signatory
Date :-
., Placc:-
Designation:
(Office seal of the Bidder)

(Envelope No.2)

Annexure-4
 PRICE SCHEDULE
~
PRICE-SHOULDBE QUATED AS PERGOVERMNE-NTGR PHD DATED 17/03/2020--!
AND GR INDUSTERYDATED 22/02/2019

COST PER I
I
I
Sr. Name of SWEEPER PER ADMINISTARTIVE TOTALWITH I

no. item MONTH CHARGES GST@18% GST@18%

~J Sweeper 12896 0

Administrative charges Should be more than 1% of one month of one Sweeper i.e, 12896 .L1 will be
~- ..- calculated on Administrative charge.
J

Price (in words)

Signature of the tenderer

Name,

Designation,

Business address

Annexure-S
FORMAT FOR BANK GUARANTEE FOR Security Deposit
Whereas (Hereinafter called "the Tender err") has submitted its tender
dated (Date of submission of bid) for the supply of. (Name
and/or description of the goods) (Hereinafter called "the tender").

KNOW ALL PEOPLE by these presents that WE (Name of bank) of.. ..

(Name of country), having our registered office at.. (Address of bank) (Hereinafter
called "the Bank"), are bound unto (Name of Purchaser) (Hereinafter called
"the Purchaser") in the sum of for which payment well and truly to
be made to the said Purchaser, the Bank binds itself: its successors, and assigns by these
presents. Sealed with the Common Seal of the said Bank this __ day of 20

THE CONDITIONS of this obligation are:

1. If the Tenderer
(a) withdraws its tender during the period of tender validity specified by the Tenderer
in his tender; or

(b) does not accept the correction of errors in accordance with the Instructions to
tenderers; or

2. If the Tenderer, having been notified of the acceptance of its tender by the Purchaser
during the period of tender validity:

(a) Fails or refuses to execute the Contract Agreement if required; or

(b) Fails or refuses to furnish the Security deposit, in accordance with the terms and
conditions stipulated in the tender document;

we undertake to pay the Purchaser up to the above amount upon receipt of its first written
demand, without the Purchaser having to substantiate its demand, provided that in its demand
the Purchaser will note that the amount claimed by it is due to it, owing to the occurrence of
one or both of the two conditions, specifying the occurred condition or conditions.
This guarantee will remain in force up to and including forty five (45) days after the
period of the tender validity, and any demand in respect thereof should reach the Bank not later
than the above date.

( Signature & Seal of the Bank)

ANNEXURE-6
SECURITY DEPOSIT FORM

To: (Name of Purchaser)

 WHEREAS (Name of Supplier)
Hereinafter called "the Supplier" has undertaken, in pursuance of Contract No dated,
200... to supply...................... .. (Description of Goods and
Services) hereinafter called "the Contract".

AND WHEREAS it has been stipulated by you in the said Contract that the Supplier shall
furnish you with a Bank Guarantee by a recognized bank for the sum specified therein as
security for compliance with the Supplier's performance obligations in accordance with the
Contract.

AND WHEREAS we have agreed to give theSupplier a Guarantee:

•
THEREFORE WE hereby affirm that we are Guarantors and responsible to you, on behalf of
the Supplier, up to a total of................................... .. (Amount of the
Guarantee in Words and Figures) and we undertake to pay you, upon your first written demand
declaring the Supplier to be in default under the Contract and without cavil or argument, any
sum or sums within the limit of (Amount of Guarantee) as aforesaid,
without your needing to prove or to show grounds or reasons for your demand or the sum
~speciJied therein.

This guarantee is valid until the day of.. 200 ..

Signature and Seal of Guarantors

Date 200 ..
Address .
 Mandatory Proforma - 1 to be submitted online (Envelop no. 1)
Sr. Documents Submitted li
No,
t-----t-;-L-:im---;-i
t-e-;d----;/-:;::P:-n:-·
v-a-te-L:;-;-im-l:-'
te-d-:---:::C:-o-m-p-a-n-y-,
r-e-g--=-is-tr-a--:ti'-o-n-u-n--:d-er-t--:-h-e-C=-o-m-pa-n--:i-es-ac-t-,
-19-5-6-or-a-~--
society registration under the Societies Registration Act or a Labour/Manpower Co-
operative Society registered under the Co-operative Societies Act / Proprietorship firm or
partnership firm (Shop Act Enrollment Certificate Namuna-D / Namuna-G)
Registration with the Income Tax in last 3 years and also registered under the Labour
laws Registration, attested copy of PAN, Employees Provident Fund Organization,
Employees State Insurance Corporation. PTRC/PTEC Registration Certificate.
Labour license at least 72 manpower from Maharashtra government deputy commissioner
of labour
Attested copy of EPF Challan & Payment Receipt in support of available- 72 manpower
(duly submitted to EPFO) in respect of the previous four quarters shall be acceptable.
And ESIC Last four quarters Challan.
Professional tax online paid challan & clearance certificate up to Mar- 2021 copy of the
last three years
Annexure-2 (ANNUAL TURNOVER STATEMENT) 2017-18, 2018-19 & 2019-20

Annexure-3
8Annexure-5 (Photo copy of EMD deposit in Bank Account) or online Paid EMD Receipt
Audited Balance Sheet 2017-18, 2018-19 & 2019-20 With ITR Copy Submitted in 3
9
Years
10 Power of attorney, resolution of board etc. authorizing an officer of the tenderer
11 Authorization letter nominating a responsible person of the tenderer to transact the
business with the Purchaser
~~-+-~--~~:--~----=-=~-~-~:-----~----~--~~------------
12 Service tax Registration & ST-3 Acknowledgment receipt up to Mar-20 17
r-'1 i
14
GST Tax Registrltion Certificate
GST Challan GSTR-3B & GSTR-l & Annual return (2017-18,2018-19,2019-20)
:==-=--=--=== ~
copy of the Last Three Years GST Tax submitted.
15 GST Tax Clearance Certificate Copy of the Last three Years up to Mar 2021
Past experience of similar services:- The bidder must have successfully executed /
completed/in hand at least one single work order 25% of the estimated bid value for
Sweepers services anyone year in last three year to any central/state government
16 Organization. Copies of contracts/work orders and documentary evidence of successful
execution / completion in support of Past Experience of Similar Services along with
names, address and contact details of clients shall be uploaded with the bid for
verification by the Buyer.
17 Annexure-1 (Tender Form) duly signed &stamped
• Affidavit on non-judicial stamp paper of Rs. 500/- regarding the firms has not been
found guilty of malpractice. misconduct, or blacklisted/debarred either by Public Health
18
Department, Govt. of Maharashtra or' by any local authority and other state
L_ __ ~t~G~'o~v_e_rn_m~en~t_/C~en_t_ra_I_G_o~v_e~r_nm_e_n_t'_s_o~rg~a_n_iz_a_tl_'o_n_i_n_t_he-Lp_as_t_thr
_
*Note:-Above documents 1 to 18 number are mandatory to participate bid and bidders
offer is liable to be rejected if they don't upload any of the certificate/documents sought in
the bid documents, ATe if any
~ All documents to be submitted through e tendering ( On line)
Address for communication : Office of the
HEALTH DEPARTMENT,
ZILLA PARISHAD, SATARA,
Signature£t:t, G· _,,,
Not Verified
-:~~i>~.-
Digitally signed by PAWAR
RADHAKISHAN BABURAO
'/!.
Date: 2021.09.22e:17:39:43 IST
Location:~rrirr;"
Maharashtra-MH