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PNB OFFICERS SERVICE REGULATIONS 1979 ENTERTAINMENT EXPENSES & CLUB MEMBERSHIP (Ref. HRD Cir. No. 541 dt. 18/4/2009) The limits for reimbursement of Entertainment Expenses and Membership of Clubs and Professional Institute w.e.f. 01.04.2009 are given as under :Grade / Scale of Officers i). ii). iii). iv). v). vi). vii). viii). ix). x). xi). xii). xiii).
Scale-VII CGM Scale-VII Others Scale-VI Scale-V Scale-IV Incumbents Scale-IV Others Scale-III Incumbents Scale-III Others Scale-II Incumbents Scale-II Others Scale-I Incumbents Deputy Managers Scale-I Others

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Limit per annum Rs. 36,000/- p.a. Rs. 36,000/- p.a. Rs. 18,000/- p.a. Rs. 9,600/- p.a. Rs. 9,600/- p.a. Rs. 9,000/- p.a. Rs. 7,200/- p.a. Rs. 7,200/- p.a. Rs. 5,000/- p.a. Rs. 5,000/- p.a. Rs. 4,500/- p.a. Rs. 4,500/- p.a. Rs. 4,500/- p.a.

PNB (OFFICERS) SERVICE REGULATIONS, 1979 REGULATION 29 REIMBURSEMENT OF ENTERTAINMENT EXPENSES AND CLUB MEMBERSHIP PNB (Officers) Service Regulation 29, provides that the Bank may reimburse to an officer such entertainment expenses and such fees for membership of clubs and professional institutions as may be decided by the Board in accordance with the guidelines of the Government. The detailed guidelines on the subject have been circulated through Personnel Division Circular no. 1385 dt. 26.8.1993 followed by other circulars on the subject. For the convenience of the branches and their ready reference all the subsequent

-2circulars and circular letters issued on the subject have been consolidated/compiled in the present circular. A. Entertainment Expenses The limits for reimbursement of Entertainment Expenses are as under: (Rates revised as above) Besides the above category of officers, the following officers are also entitled to the reimbursement of Entertainment Expenses: Faculty members in MMG Scale-III/II at CSC/ZTC. Officers in JMG Scale-I posted, as Incharge of the Extended Counters are entitled for the period they remain posted as such on the basis of pro-rata limits applicable to the Officers-Incharge in Junior Management Grade Scale I. Officers Incharge of Currency Chest/Priority Sector Cells/Zonal Stationery Cells. (as admissible to Officers Incharge in JMG Scale-I) Officers in JMG Scale-I posted as Incharge of the Currency chest/Priority Sector Cells/Zonal Stationery Cells: on pro-rata basis as in the case of Officer Incharge of the extended counters, provided such cells are not part of any Branch/Admn. Office. Officers in JMG Scale-I posted as Incharge of Extended Services (morning and evening counters) are also entitled. In terms of the guidelines the limits are attached with the extended service counters and not to the concerned officers and will be limited to 50% of the limits applicable to the Officers Incharge in JMG Scale-I. However w.e.f 1.6.2001 facility of reimbursement of entertainment expenses has been extended to officers of JMG Scale I, working in branches, hence in such cases officers posted as incharge of extended services shall be eligible for their entitlement of JMG Scale I only. Officers deputed to RRBs are entitled to entertainment expenses limit at par with the entertainment expenditure of officers posted in administrative offices. Officers officiating in place of permanent incumbents entitled to reimbursement of Entertainment Expenses shall be eligible for reimbursement of difference of both entitlements of such expenses on pro-rata limit basis for the period of their officiating. Internal Auditors / Concurrent auditors in MMG Scale-II & III are entitled to entertainment expenditure limit at par with limits applicable to Managers in the same grade, posted in Administrative Offices.

-3Mode of Reimbursement: The reimbursement of entertainment expenses is to be made only on production of actual receipts. However, expenses incurred upto 50%of the limit may be reimbursed on the basis of a certificate by the concerned officer. B. Club Membership Membership of Clubs is primarily meant for development of banks business. Hence only such clubs, which are patronised by high level State/Central Govt. Officials, may be considered. Officers in Top Executive Grade, Sr. Management Grade, MMG Scale-III & II in branches are eligible for reimbursement of admission fee for membership of Clubs/Associations. In addition to the above, the following officers are also eligible for reimbursement of admission/membership fee of Clubs: a) a) b) b) c) c) Development Manager (Defence) in Scale-III. Faculty members at CSC/ZTC in MMG Scale-II and above. LBOs and District Coordinating Officers.

All the above said categories of officers will be eligible for reimbursement of admission fee for membership of Clubs/Association subject to a limit of Rs. 1000/- p.a. Reimbursement of monthly/annual subscription fee of Clubs, whose admission/membership fee has been paid by the Bank, may also be made to eligible officers, subject to a maximum amount of Rs. 125/- p.m. or Rs. 1500/- p.a. The reimbursement of the subscription fee may be made on the basis of receipts issued by the Club for the subscription paid by the Officers. All other officers except those mentioned above shall bear the expenses towards membership of Clubs/Association, out of their Entertainment Expenses limits fixed as above.

Subscription to Bankers Club: The following officers are entitled to subscribe to the Bankers Club: 1. 2. 1. above. 2. Branch Managers in Scale-III and Officers in Scale-IV and The Lead Bank Officers in MMG Scale-III.

The subscription to Bankers Club is to be paid to the debit of Misc. expenses HO Sanction.

-4C. Miscellaneous Officer on transfer will avail of only balance of limits available to him for the year i.e. limit available to him will also be transferred to the new office. The information should, therefore, be indicated in the LPC of the officer at the time of transfer. Officers who are promoted or join Bank service are entitled to entertainment limit admissible to them on pro-rata basis, but if membership fees of a Club of which they are members is payable on annual/quarterly basis, it will be admissible to them in full or for the quarter, as the case may be. Officers who are due for retirement during the year will be eligible to avail entertainment expenses and club membership to the full extent as per rules at any time during the year, as in the case of other officers. The membership of Clubs/Association should be linked to the place of posting. The officers on transfer can become members of Clubs/Association at the new place. However, where institutional membership is available, the same should be encouraged/preferred. The annual subscription of Clubs, if any, in such cases would also be borne by the Bank. Corporate membership of clubs can be availed at respective Zonal Office levels. However, a proper proposal should be sent to HRD, HO for obtaining financial sanction. The institutional membership of some selective clubs established at State Capitals, where we have Zonal Offices can be considered by the bank at Head Office Level. Senior Officers, as permitted under the rules, can become members of these Clubs. However, such clubs should be patronised by highlevel State/Central Government Officials. Membership of Clubs/Association is primarily meant for development of banks business. Hence, membership of Credit Card Clubs viz. Diners Club etc. will not be covered under the scheme. Further, membership fees of Professional Institutions like Chartered Accountants of India, Institute of Company Secretary, Institute of Cost and Work Accountants of India, Indian Institute of Bankers and All India Management Association etc. are not to be reimbursed. However, the membership fee of such Professional Institutions, which could be instrumental in mobilising business for the Bank, may be reimbursed. The concerned Zonal Manager may approve reimbursement of any such Professional Institutions. Managers posted in Rural areas may be permitted to take membership of Club/Association in nearby cities by the Regional Managers, keeping in view the utility and feasibility of joining the club.

-5The limit of entertainment expenses and club membership fee is to be allowed on the basis of financial year i.e. from April to March.

Officers under Suspension: Annual Entertainment Expenses limit of the officers under suspension is to be reduced, pro-rata, for the period of suspension. Entertainment expenses incurred during the period of suspension are not to be reimbursed. However, bills covering renewal subscription of Clubs/Association, relating to the period of suspension, if any, may be reimbursed.

Branches and all offices are advised to note the same for strict meticulous compliance. Clarifications if any, on the subject may be sought from HRD Division. -o-o-o-o-