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    Letter of Placing An Order - Notes C10

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    Aarav Verma
    The document provides guidance on writing letters to place orders. It outlines the key information that should be included in such letters, such as specifications and quantities of products, payment terms, required delivery date, and any other terms or conditions. It then provides two sample letters that demonstrate how to structure an order letter and include all relevant details. The first sample letter is placing an order for sports equipment, while the second sample letter is placing an order for books for a school library. Both samples follow the guidelines and include the necessary order information.

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    Download as PDF, TXT or read online from Scribd

    Letter of Placing An Order - Notes C10

    Uploaded by

    Aarav Verma
    175 views5 pages
    The document provides guidance on writing letters to place orders. It outlines the key information that should be included in such letters, such as specifications and quantities of products, payment terms, required delivery date, and any other terms or conditions. It then provides two sample letters that demonstrate how to structure an order letter and include all relevant details. The first sample letter is placing an order for sports equipment, while the second sample letter is placing an order for books for a school library. Both samples follow the guidelines and include the necessary order information.

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    Letter of Placing an Order - Notes C10

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    The document provides guidance on writing letters to place orders. It outlines the key information that should be included in such letters, such as specifications and quantities of products, payment terms, required delivery date, and any other terms or conditions. It then provides two sample letters that demonstrate how to structure an order letter and include all relevant details. The first sample letter is placing an order for sports equipment, while the second sample letter is placing an order for books for a school library. Both samples follow the guidelines and include the necessary order information.

    Copyright:

    © All Rights Reserved
    Download as PDF, TXT or read online from Scribd
    Download as pdf or txt
    175 views5 pages

    Letter of Placing An Order - Notes C10

    Uploaded by

    Aarav Verma
    The document provides guidance on writing letters to place orders. It outlines the key information that should be included in such letters, such as specifications and quantities of products, payment terms, required delivery date, and any other terms or conditions. It then provides two sample letters that demonstrate how to structure an order letter and include all relevant details. The first sample letter is placing an order for sports equipment, while the second sample letter is placing an order for books for a school library. Both samples follow the guidelines and include the necessary order information.

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    CLASS –X ENGLISH LETTER FOR PLACING AN ORDER

    General Instructions:
    1. The sample letter and given notes to be rewritten in a legible handwriting.

    LETTERS FOR PLACING AN ORDER


    These are business letters which include placing an order for products/services from
    another company or organisation, cancelling or modifying orders already placed on
    your organisation. While placing an order, the writer has to be very careful about
    giving accurate information. Any inaccuracies may lead in delayed/ wrong deliveries
    with serious financial implications. Such letters should give:
    1. Specification (with quantities) of the product/service to be supplied.
    2. Reference number of the quotation/price list against which the order has been
    placed.
    3. Payment terms/credit terms/ bank details (as applicable).
    4. Required date of delivery.
    5. Mode of transport of goods.
    6. All taxes/delivery charges.
    7. Any other terms and conditions.

    FORMAT OF LETTER FOR PLACING ORDER

    Writer’s Address
    AZ-1256, Mayur Vihar Phase I
    Delhi-94

    Date- May 25th, 2022/ 25 May, 2022

    Designation and Address of the receiver


    The Marketing Manager
    Samsung India Pvt. Ltd.
    C-1262, Sai Nagar East,
    Delhi-110022

    Salutation

    Subject- This should be short and specific to make all the content clear.

    Dear Sir / Dear Madam


    Main Body- This part should be divided into three paragraphs.

    Para 1- With due regards it is to be stated that I am really impressed with


    your and wish to purchase

    2
    Para 2- The middle paragraph must contain all the details of the product or services
    that you are going to order.

    Para 3- While the last paragraph must express what one would want the other person
    to do in the response of this letter. This is the concluding part of any letter. It also
    expresses thanks in beautiful words

    Subscription
    Yours sincerely
    Name

    SAMPLE LETTER-I

    You are the sports secretary of Sachdeva Global School, Sector-18, Dwarka New
    Delhi. As the sports day of your school is approaching next month, you are
    required to place an order for various sports items to Shiv Naresh Pvt Ltd, B-41,
    Gol Market, Janak Puri, New Delhi.

    Sachdeva Global School


    Sector-18, Dwarka
    New Delhi

    30th June 2022

    The Sales Manager


    Shiv Naresh Pvt Ltd
    B-41, Gol Market
    Janak Puri, New Delhi

    Sir

    Subject- Purchase Order for Sports Articles

    This is in with reference to your letter (Ref No – ABC/2020/SD/203) dated 25th April
    2022. In that letter, a quotation from your firm was received by us. We are pleased to
    inform you that your prices have been approved by the management. So, we wish to
    place the order of the following sports items.

    SNO NAME OF ITEM BRAND QUANTITY


    1 BASKETBALL NIVIA 20
    2 CRICKET BAT SG 15
    3 CRICKET BALL SG 15
    4 FOOTBALL NIKE 10
    5 BADMINTON YONEX 10
    RACKETS
    2
    Please note that this equipment is required urgently latest by 10th July 2021 between 8
    am and 2:30 pm as our school will be celebrating the 21st Annual Sports Day the
    following week. In case of any fluctuation in delivery, we reserve the right to cancel the
    whole consignment/order. With this letter, we are enclosing a demand draft of Rs
    10000/- as an advance payment. The rest of the amount shall be paid on receiving the
    order after deduction of 10% discount offered by you in the quotation letter. If defects
    are found in the goods, the whole consignment will be returned without any payment.

    Hoping for good business relations.

    Yours sincerely
    Rahul/Riya
    Head Sports Department

    ENCLOSURE- 1) Demand Draft of Rs 10000/-

    The same format can be used for writing following order placing letters.
    1) Letter for placing an order for books
    2) Letter for placing an order stationery products
    3) Letter for placing an order for furniture items
    4) Letter for placing an order for electronic items

    SAMPLE LETTER-II

    You are Ram/ Rajani, Librarian, DPS School, NEW DELHI. Write a letter to
    Bhavan Booksellers, 9 Bhund Marg, Nai Sarak, Delhi, placing an order for the
    books you require for your school library. Insist on prompt delivery and good
    packaging.
    The Librarian
    DPS School
    New Delhi

    30 June 2022

    The Manager
    Bhavan Booksellers
    9 Bhund Marg
    Nai Sarak, Delhi

    Sir
    2
    Subject : Supply of books for the school library

    We are pleased to inform you that our management has decided to place an order with
    you. We would like to place a bulk order to you for the supply of books to our school
    library. We would like to have at least a 20% discount on the purchase of the books
    apart from the additional 5% discount granted to institutional buyers.
    The following is the list of books with their particulars attached.

    List of Books

    S. NoName of the books Authors/Publisher’s Name No of copies


    1 History of India L Prasad 20
    2 Modern Trigonometry Bansilal 30
    3 Modern Algebra S K Sen 25
    4 The New Atlas of the Frank Bros 30
    World
    5 Wonder that was India Bhasham 15
    6 India Wins Freedom M A Q Azad 10

    We understand that the shipping of the above books will be free, as mentioned on your
    website. We want the above books to reach us in proper shape and order not later
    than 25th July 2021, if our terms and conditions are acceptable to you.

    Yours sincerely
    Signature
    Ram / Rajani
    Librarian

    ASSIGNMENT

    1. You are Neeraj/ Neeraja, Music teacher, Vasant Public School, Delhi. Your
    school has just started a music department. Write a letter to the Manager of
    Melody House, New Delhi, wholesale suppliers of musical instruments, placing
    an order for musical instruments for your school.
    2. You are Nalin/ Vishali, Hostel Warden, Zenith Public School, New Delhi. Write a
    letter to the Sales Manager, Bharat Electronics and Domestic Appliances
    Limited, New Delhi, placing an order for a few fans, microwave ovens, geysers,
    and tube lights that you wish to purchase for the hostel.

    2
    2

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