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    Format of Letter To Place An Order

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    ukandari751

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    Format of Letter To Place An Order

    Uploaded by

    ukandari751
    2 views5 pages

    Original Title

    Format of Letter to Place an Order

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    © © All Rights Reserved

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    Copyright:

    © All Rights Reserved
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    Download as pdf or txt
    2 views5 pages

    Format of Letter To Place An Order

    Uploaded by

    ukandari751

    Copyright:

    © All Rights Reserved
    Download as PDF, TXT or read online from Scribd
    Download as pdf or txt
    of 5

    Format of Letter of Placing an Order

    Sender’s Address
    (Leave a line)
    Date
    (Leave a line)
    Receiver’s Address
    (Leave a line)
    Subject: _________________________________________
    (Leave a line)
    Salutation
    (Leave a line)
    Para 1 : purpose of writing the letter
    (Leave a line)
    Para 2: Details of items or order
    Sr. No Items Quantity

    (Leave a line)
    Para 3: Terms and conditions of order
    (Leave a line)
    Thanking you
    (Leave a line)
    Yours truly/sincerely
    Signature (in case you are representing an organization)
    Full Name
    (Designation)

    Note: When you write a letter on behalf of an organization/ institution , use ‘we’ instead of ‘I’. When you write a letter for your
    personal order use ‘I’.
    SAMPLE LETTER 1(To be done in notebook)
    You are Amit / Amita, the Head of Music Department of Bloom Global School , B-1, Civil Lines, Ludhiana. Your school is going to organize an Inter
    School Music Fest in the next month for which you need some musical instruments . Write a letter to the Store Manager, M/s Symphony India, 234,
    Nehru Nagar, Ludhiana placing an order for the specific instruments required by you.
    Bloom Global School
    B-1, Civil Lines
    Ludhiana

    31 January 2024

    The Store Manager


    M/s Symphony India
    234, Nehru Nagar
    Ludhiana

    Subject: Order for Musical Instruments

    Sir

    Thank you for your prompt reply to our previous letter of enquiry dated 15 January 2024 with reference number 25C/2024 regarding the purchase of musical
    instruments required for the upcoming inter school music fest to be held in our school in the next month . We are pleased to inform you that our management
    has decided to place an order with you.

    The order is as follows:


    S.No. Item Quantity
    1. Guitar 5

    2. Harmonium 8

    3. Congo 10

    4. Bongo 8

    5. Tabla 5

    6. Synthesizer 3

    All the items should be bubble wrapped properly. In case of any damage during the transit ,the items will be replaced at your cost. We expect a trade
    discount of 20% on bulk purchase. The payment would be made by cheque once the instruments are received. We hope to receive the order within 15
    days.
    Thanking you
    Yours truly
    amit
    Amit / Amita
    (Head of Music Department )

    SAMPLE LETTER 2 (NOT to be done in notebook, just for reference)


    Your are Ravita Sinha/Ravi Sinha ,warden of the girls/boys hostel of residential school Blooming Buds Academy,A 17, Mall Road, Nainital. Your school
    requires electrical appliances for the hostel . Write a letter to M/s. Randhawa Electrical Appliances, 18, C Block, Central Market, Dehradun placing order for the
    same.

    Girls/Boys Hostel
    Blooming Buds Academy
    A-17, Mall Road
    Nainital

    1 March 2024

    M/s. Randhawa Electrical Appliances


    18, C Block
    Central Market
    Dehradun

    Subject: Order for Electrical appliances

    Sir

    We are a leading residential school of Nainital. We require electrical appliances for our boys/girls hostel for the upcoming session which is going to
    commence from April 1,2024. We wish to place an order of electrical appliances with your store as you are the largest wholesale dealer and supplier and offer
    the most competitive prices.

    The order is as follows:


    S. No. Item Quantity
    1 Water Coolers 40

    2 Fans 50

    3 LED Tube lights 80

    4 Geysers 25

    5 Exhaust Fans 25

    6 Air Conditioners 5
    The items should be properly packed. In case of any damage during the transit, the damaged appliances have to be replaced at your expense. We expect a trade
    discount of 20% on bulk purchase and extended warranty period for the appliances. Payment would be made by cheque once the consignment is received.
    Kindly deliver the goods by 20 March 2024.

    Thanking you

    Yours sincerely
    R. Sinha
    Ravita Sinha/Ravi Sinha
    (Hostel Warden)

    PRACTICE QUESTIONS (To be done in notebook)


    Q1. You are Nikhil Das/ Nikita Das, Coordinator of Sunrise Public School,17,Shastri Nagar, Jaipur. Your school requires uniforms for the students for the
    upcoming session. Write a letter to the Store Manager of M/s Jayant Uniform store, 80,Gandhi Nagar, Delhi, placing an order for the specific uniform
    required by you.

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