Engg MNGT Lecture 910
Engg MNGT Lecture 910
Engg MNGT Lecture 910
WHAT IS MOTIVATION?
3. Needs satisfaction. People will do their jobs well if they 2. HERZBERG’S TWO-FACTOR THEORY
feel that by doing so, their needs will be satisfied.
• The two-factor theory is one developed by Frederick Herzberg
indicating that a satisfied employee is motivated from within to
work harder and that a dissatisfied employee is not self-
motivated.
THEORIES OF MOTIVATION • Herzberg identified two classes of factors associated with
employee satisfaction and dissatisfaction.
1. MASLOW'S HIERARCHY OF NEEDS THEORY
• Abraham Maslow, a psychologist, theorized that human beings In his research, Herzberg found out that satisfied employees
mentioned the following factors (called satisfiers or motivation
have five basic needs which are as follows: physiological,
security, social, esteem, and self-actualization. These needs are factors) responsible for job satisfaction: achievement,
recognition, work itself, responsibility, advancement, and
hierarchical, which means, one need will have to be satisfied
first before the other need. growth.
Dissatisfied employees mentioned the following factors (called There must be a time-limit set for goals to be
dissatisfiers or hygiene factors) as responsible for job accomplished.
dissatisfaction: company policy and administration, supervision,
relationship with supervisor, work conditions, salary, The more relevant the goals are to the company's
relationship with peers, personal life, relationship with mission, the more support it can generate from various
subordinates, status, and security. levels of employment in the organization.
1. Job enlargement - where two or more specialized asks in a When employees participate in deciding various aspects of their
work flow sequence is combined into a single job. jobs, the personal involvement, oftentimes, is carried up to the
2. Job enrichment - where efforts are made to make jobs point where the task is completed. The specific activities
more interesting, challenging, and rewarding identified where employees may participate are as follows: (1)
Setting goals, (2) Making decisions, (3) Solving problems, and
3. MOTIVATION THROUGH REWARDS (4) Designing and implementing organizational changes.
Rewards consist of material and psychological benefits to The more popular approaches to participation includes the
employees for performing tasks in the work-place. Properly following:
administered reward systems can improve job performance and
satisfaction. Rewards may be classified into two categories: • Quality Control Circles
1. Extrinsic - those which refer to payoffs granted to the A method of direct employee participation is the quality
individual by another party. Examples are money, control circle (QCC). The Objective of the QCC is to
employee benefits, promotions, recognition, status increase productivity and quality of output.
symbols, praise, etc.
The circle consists of "a group of three to ten employees
2. Intrinsic rewards - those which are internally usually doing related work, who meet at regular intervals
experienced payoffs which are self-granted. Examples (once a week for an hour, for example) to identify
are a sense of accomplishment, self-esteem and self- problems and discuss their solutions."
actualization.
The circle includes "a leader such as a foreman, but rely on
Management of Extrinsic Rewards. To motivate job democratic processes." The members are trained in various
performance effectively, extrinsic rewards must be properly analysis techniques by a coordinator. The circle forwards
managed in line with the following: its recommendations to management, which in turn, makes
decisions on its adaption.
a) It must satisfy individual needs;
b) The employees must believe effort will lead to • Self-managed Teams
reward;
c) Rewards must be equitable; When workers have reached a certain degree of discipline,
d) Rewards must be linked to performance. they may be ripe for forming self-managed teams. Also
known as autonomous work groups or high performance
No single type of reward is generally applicable to all teams, self-managed teams "take on traditional managerial
employees. This is so because individual persons have needs tasks as part of their normal work routine."
different from other persons. As much as possible the particular
needs of an individual must be matched with the corresponding The self-managed teams work on their own, turning out a
reward if motivation is the objective. The administrative complete
constraints inherent to such systems, however, will be a product or
hindrance to its adoption. Whenever feasible, however, it must service
be used. Employees must believe that efforts will lead to reward. and
Otherwise, they will not strive to turn in more efforts in their receiving
particular job assignments. Rewards that are not equitable will minimal
not produce the desired motivation. When employees know that
reward is tied up to individual performance, management may
expect extra efforts from them.
supervision from managers who act more as facilitators
than supervisors.
3. SABBATICALS
BASES OF POWER. The power possessed by leaders may be 2. The Desire to Lead. There are some persons who have all
the qualifications for leadership, yet they could not become
classified according to various bases. They are as follows:
1. Legitimate Power. A person who occupies a higher leaders because they lack one special requirement: the
desire to lead.
position has legitimate power over persons in lower
positions within the organization. A supervisor, for instance, Even if they are forced to act as leaders, they will not be
can issue orders to the workers in his unit. Compliance can effective because their efforts will be half-hearted. Leaders
be expected. with a desire to lead will always have a reservoir of extra
efforts which can be used whenever needed.
2. Reward Power. When a person has the ability to give
rewards to anybody who follows orders or requests, he is
said to have reward power. Rewards may be classified into
3. Personal Integrity. A person who is well-regarded by subjectively regarded as new, valuable, and innovative, and
others as one who has integrity possesses one trait of a as a direct solution to an identified problem situation.
leader. One who does not have personal integrity will have a
As leaders are tasked to provide solutions to problems
hard time convincing his subordinates about the necessity of
besetting their particular units or divisions, creativity will be
completing various tasks. If this is the case, the leader will,
a very useful trait. Problems, are oftentimes, complex and
then, resort to "exercising his authority and getting things
challenging, and if they are, the leader will need all the
done entirely by the use or threat of use of the coercive
creative abilities he has.
powers vested in him by virtue of the rank and position he
occupies in the hierarchy." If this happens, the economic 9. Flexibility. People differ in the way they do their work. One
and emotional costs will be too high to be maintained for a will adapt a different method from another person's method.
desirable length of time. As it is, the better option is to have A leader who allows this situation as long as the required
personal integrity. outputs are produced, is said to be flexible.
According to V.K. Saraf, integrity means and includes There is wisdom in being flexible. It allows the other means
"honesty, honour, incorruptibility, rectitude, righteous-ness, of achieving goals when the prescribed manner is not
uprightness, and similar virtues." appropriate.
4. Self-Confidence. The activities of leaders require moves
that will produce the needed outputs. The steps of
conceptualizing, organizing, and implementing will be LEADERSHIP SKILLS. Leaders need to have various skills to
completed if sustained efforts are made. For the moves to be be effective.
continuous and precise, self-confidence is necessary.
5. Analytical Ability. Leaders are, oftentimes, faced with
difficulties that prevent the completion of assigned tasks. A
subordinate, for instance, may have a record of continually
failing to produce the needed output. A leader with
sufficient skill to determine the root cause of the problem
may be able to help the subordinate to improve his
production.
The ability to analyze is one desirable trait that a leader can
use to tide him over many challenging aspects of leadership.
6. Knowledge of the Company, Industry or Technology. A
leader who is wellinformed about his company, the industry
where the company belongs, and the technology utilized by
the industry, will be in a better position to provide directions
to his unit. 1. TECHNICAL SKILLS. These are skills a leader must
A company, for example, may be the industry leader possess to enable him to understand and make decisions
because it satisfies the need of its particular market, i.e., about work processes, activities, and technology.
providing quality products at affordable prices. When a Technical skill is the specialized knowledge needed to
competing firm is fast catching up with the leader, and the perform a job. When a leader has the technical skill
leader's managers know this, they will better serve the related to his area of responsibility, he will be more
interest of their company. confident in performing his functions.
7. Charisma. When a person has sufficient personal The engineer manager, for instance, must be able to
magnetism that leads people, to follow his directives, this perform engineering jobs, if he wants to maintain a
Person is said to have charisma. Great personalities in motivated work force.
history like Julius Caesar, Adolf Hitler, George Washington
The engineer manager of a construction firm must have
and others are said to possess charisma. This characteristic
sufficient technical skills to undertake construction works.
was greatly responsible for whatever accomplishments they
The manager of an electrical engineering firm must
achieved.
possess the skill to install and maintain electrical facilities
When used properly, charisma will help the leader in and equipment.
achieving his goals. With some adjustments, subordinates
may be expected to do their tasks willingly. 2. HUMAN SKILLS. These skills refer to the ability of a
leader to deal with people, both inside and outside the
8. Creativity. Ronnie Millevo defines creativity as "the ability organization. Good leaders must know how to get along
to combine existing data, experience, and preconditions with people, motivate them, and inspire them.
from various sources in such a way that the results will be
Apart from motivating, human skills include coaching, Ways Leaders Uses Power. Leadership styles also vary
communicating, morale building, training and according to how power is used.
development, help and supportiveness, and delegating.
1. AUTOCRATIC LEADERS. Leaders who make decisions
3. CONCEPTUAL SKILLS. These skills refer to "the themselves, without consulting subordinates are called
ability to think in abstract terms, to see how parts fit autocratic leaders. Motivation takes the form of threats,
together to form the whole.” A very basic requirement for punishment, and intimidation of all kinds.
effective implementation is a clear and well-expressed
presentation of what must be done. A leader without The autocratic style is effective in emergencies and when
sufficient conceptual skills will fail to achieve this. absolute followership is needed. An example is a civil
engineer in charge of constructing a temporary bridge over
one that has been currently damaged.
BEHAVIORAL APPROACHES TO LEADERSHIP The disadvantages of autocratic leadership is that the leader
STYLES "receives little, if any, information and ideas from his
people as inputs into his decision-making.
Those in positions of leadership exhibit a pattern of behavior
that is unique and different from other patterns. This total pattern 2. PARTICIPATIVE LEADERS. When a leader openly
of behavior is called leadership style. There are several invites his subordinates to participate or share in decisions,
approaches used in classifying leadership styles. They are as policy-making and operation methods, he is said to be a
follows: participative leader.
1. According to the ways leaders approach people to The advantage of participative leadership is that it generates
motivate them. a lot of good ideas. Another advantage is the increased
2. According to the ways the leader uses power. support for decisions and the reduction of the chance that
3. According to the leader's orientation towards task and they will be unexpectedly undermined.
people. The disadvantage of participative leadership is that it is
timeconsuming and frustrating to people who prefer to see a
quick decision reached.
(1) Employee Orientation. A leader is said to be The situational leadership model developed by Hersey and
employeeoriented when he considers employees as Blanchard suggests that the most important factor affecting the
human beings of "intrinsic importance and with selection of a leader's style is the development (or maturity)
individual and personal need" to satisfy. level of subordinate. The leader should match his or her style to
this maturity level.
(2) Task Orientation. A leader is said to be task-oriented
if he places stress on production and the technical Maturity has two components:
aspects of the job and the employees are viewed as the
1. job skills and knowledge, and
means of getting the work done.
2. psychological maturity.
CONTINGENCY APPROACHES TO LEADERSHIP
STYLE Blanchard and others elaborated on the leadership styles
appropriate for the various maturity level of subordinates.
The contingency approach is "an effort to determine through
research which managerial practices and techniques are Style 1: Directing - is for people who lack competence
appropriate in specific situations." The various contingency but are enthusiastic and committed. They need direction
approaches are as follows: and supervision to get them started.
1. Fiedler's Contingency Model Style 2: Coaching - is for people who have some
competence but lack commitment. They need direction
2. Hersey and Blanchard's Situational Leadership Model and supervision because they're still relatively
3. Path-Goal Model of Leadership inexperienced. They also need support and praise to
build their self-esteem, and involvement in decision-
4. Vroom's Decision Making Model
making to restore their commitment.
FIEDLER'S CONTINGENCY MODEL
Style 3: Supporting - is for people who have
According to Fred Fiedler, "leadership is effective when the competence but lack of confidence or motivation. They
leader's style is appropriate to the situation. The situational do not need much direction because of their skills, but
characteristics is determined by three principal factors: support is necessary to bolster their confidence and
motivation.
1. The relations between leaders and followers
Style 4: Delegating - is for people who have both
2. The structure of the task, and competence and commitment. They are able and willing
3. The power inherent in the leader's position. to work on a project by themselves with little
supervision or support.
The situational characteristics vary from organization to
organization. To be effective, the situation must fit the leader. If Development Stage of Subordinates and Recommended
this is not so, the following may be tried: Leadership Style