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    Free HR Letters Templates

    Uploaded by

    Amir Maleki
    The document provides templates for various HR letters including: 1. A confirmation letter confirming an employee's successful completion of their probation period. 2. An experience letter certifying an employee's job role and duration of employment. 3. An interview call letter inviting a candidate to an interview and outlining reimbursement policies. 4. An initial job offer letter with details of the role and compensation package. 5. A regret letter informing a candidate they were not selected for an immediate position but their profile will be kept on file. 6. A letter of transfer confirming an employee's transfer to a new role and location while maintaining continuous service.

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    © All Rights Reserved
    Download as PDF, TXT or read online from Scribd

    Free HR Letters Templates

    Uploaded by

    Amir Maleki
    1K views8 pages
    The document provides templates for various HR letters including: 1. A confirmation letter confirming an employee's successful completion of their probation period. 2. An experience letter certifying an employee's job role and duration of employment. 3. An interview call letter inviting a candidate to an interview and outlining reimbursement policies. 4. An initial job offer letter with details of the role and compensation package. 5. A regret letter informing a candidate they were not selected for an immediate position but their profile will be kept on file. 6. A letter of transfer confirming an employee's transfer to a new role and location while maintaining continuous service.

    Original Title

    FREE HR LETTERS TEMPLATES

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    The document provides templates for various HR letters including: 1. A confirmation letter confirming an employee's successful completion of their probation period. 2. An experience letter certifying an employee's job role and duration of employment. 3. An interview call letter inviting a candidate to an interview and outlining reimbursement policies. 4. An initial job offer letter with details of the role and compensation package. 5. A regret letter informing a candidate they were not selected for an immediate position but their profile will be kept on file. 6. A letter of transfer confirming an employee's transfer to a new role and location while maintaining continuous service.

    Copyright:

    © All Rights Reserved
    Download as PDF, TXT or read online from Scribd
    Download as pdf or txt
    1K views8 pages

    Free HR Letters Templates

    Uploaded by

    Amir Maleki
    The document provides templates for various HR letters including: 1. A confirmation letter confirming an employee's successful completion of their probation period. 2. An experience letter certifying an employee's job role and duration of employment. 3. An interview call letter inviting a candidate to an interview and outlining reimbursement policies. 4. An initial job offer letter with details of the role and compensation package. 5. A regret letter informing a candidate they were not selected for an immediate position but their profile will be kept on file. 6. A letter of transfer confirming an employee's transfer to a new role and location while maintaining continuous service.

    Copyright:

    © All Rights Reserved
    Download as PDF, TXT or read online from Scribd
    Download as pdf or txt
    of 8

    FREE HR LETTERS

    TEMPLATES
    Table of Content

    1. Confirmation Letter.

    2. Experience Letter.

    3. Interview Call Letter.

    4. Letter Of Initial Offer.

    5. Letter Of Regret.

    6. Letter Of Transfer.
    Confirmation Letter Format
    [DATE]

    NAME
    DESIGNATION
    DEPARTMT

    Dear [NAME],

    Sub: ‐ Confirmation

    Consequent to your successful completion of your probation period, you will be happy to note that you will be
    confirmed to the services of our esteemed Company effective [DATE]. In terms of the appointment order, you
    have undergone the Probation period of months from the date of joining i.e. [DATE], which closed at
    the closing hours [date]. On receiving the satisfactory reports from your superiors, the management wishes to
    confirm your services and your terms of employment; other conditions would remain same as per the order
    during your tenure of service with our organization.

    Being a confirmed employee, the organization anticipates further outstanding works from you and we fervently
    hope that you will keep up the expectation.

    We wish you very best of luck in your career with our organization. Thank

    you,

    For [COMPANY NAME]

    Authorized Signatory
    Experience Letter Format
    [DATE]

    TO WHOM IT MAY CONCERN

    This is to certify that was employed with us as a ‘ ’ in the Information


    Technology department, from Month, Year to Month, Year.

    During the period of his assignment, we found him sincere, hardworking and a keen learner. We

    wish him all the best in his future endeavors.

    For
    Interview Call Letter

    Date

    <Name of the Candidate>


    <Address>

    Dear Mr./Ms. , This has reference to your application, indicating interest in seeking
    employment with our company. We thank you for the same.

    We would like to personally meet you for a discussion on at at the


    following address:

    We hope this time and venue is suitable to you. If it is not, we request you to get in touch with
    Mr. indicating suitable date and time for the same.

    The company will reimburse you the expenses incurred by you for this meeting. As per our
    guidelines, you will be entitled to 2nd class A.C. to and fro train fare / Y class airfare.

    We are enclosing our company application form and request you to fill the same and bring it along
    with you when you come for this visit. This will facilitate the interview process.

    To help us co‐ordinate this meeting effectively, we request you to confirm to us your availability for
    this meeting either by fax or on phone. Our fax no. is and our board telephone no. is
    91‐22‐66601100. Kindly ask for Mr. who will be your contact person throughout the
    process.

    We look forward to meeting you.

    Kind Regards,

    <Name of the Manager>


    <Designation>
    <Company>
    Letter of Initial Offer

    Date
    Dear Mr. / Ms.............. ,

    Welcome to (Organization Name)!

    It gives us great pleasure to offer the role of , for which you interviewed with us.
    This job, as explained to you, is in the Management Grade of our company. The
    compensation and other benefits that you would be entitled to are stated in the enclosure to this letter.
    We request you to go through the same and return the enclosed duplicate copy of this letter in
    acceptance of the same.

    Accordingly, we will arrange to issue to you a detailed letter of appointment on the date of your
    joining us, which we agreed between us will be any day on or before .

    The role, in which you join us, is a very important one which will entail dealing with important and
    sensitive information, records and such other matters of the company. You will, therefore, be
    required to sign a “Code of Conduct and Secrecy Agreement” of our company at the time of your
    joining the company.

    We look forward to you joining our team. We are sure that you will have a bright career with our
    company.

    We take this opportunity to welcome you and your family into the folds of our company.

    Kind Regards

    <Name of the Authorized Person>


    <Designation>
    <Company>
    Letter of Regret

    Date

    <Name of the Candidate>


    <Address>

    Dear Ms / Mr.<Name> ,

    This has reference to the meeting we had on .

    We appreciate your taking time off to meet us at . We had detailed deliberations with
    reference to your profile with our relevant managers. At present, we do not have a suitable position
    matching your sincerity and experience.

    We are therefore unable to offer you an immediate placement in our company. Positions matching
    your profile are likely to come up in the future. We have therefore placed your profile on our data
    bank. We will, at the appropriate time, get in touch with you to re-evaluate your interest.

    We take this opportunity to wish you good luck.

    Best Regards,

    <Name of the Manager>


    <Designation>
    <Company>
    Letter of Transfer

    17th October 2023

    <Name>
    <Company>

    Dear Mr.

    This has reference to the discussion we had with you regarding your move to as .
    The move will be effective and your services in this assignment will be deemed to be continuous,
    without any break. With effect from 1st January 2004, you are transferred on a continuous service basis
    from to (Organization Name) Oil Ltd. We confirm that, you would be deemed to have been in continuous
    service with (Organization Name) Oil Ltd. without break. Privilege leave and other statutory benefits enjoyed by
    you would continue to accrue to you taking into account the date of your joining CAIRS (Computer Aided
    Information and Research Services) Pvt. Ltd.

    Please return the duplicate copy of this letter duly signed by you, as a token of your acceptance.

    We wish you all the best for your future assignments.

    Yours faithfully,

    For CAIRS (Computer Aided Information and Research Services) Pvt Ltd.

    <Name>
    <Designation>

    We have pleasure in confirming the above arrangement. You will continue to be governed by (Organization
    Name) Staff Regulations in force.

    Yours faithfully,

    For (Organization Name) OIL LTD

    <Name>
    <Designation>

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