Rumaila Driving Safety Practice

Rumaila Driving Safety Practice
Document No. ROO-ALL-HSE-SOP-PRO-0004 Revision Date: 01/07/2021

Paper copies are uncontrolled This copy is valid only at the time of printing
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Rumaila Operation Organisation

Rumaila Driving Safety
Practice
ROO-ALL-HSE-SOP-PRO-0004
This is a Rumaila Operating Organization controlled document. Any change to this document shall be reviewed
and approved by the appropriate site prior to use and issue.
Any documents not approved in this manner will be uncontrolled.
*Paper copies are uncontrolled. This copy is valid only at the time of printing. The controlled version of this
document can be found on the ROO HSE SharePoint.
Distribution
Position Electronic Copy Hard Copy
All stakeholders X
HSE Land Transport Authority X X

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Revision history
Revision
Date Brief description of change Prepared Reviewed Approved
number
01 29/09/11 Draft document AS MH GJ
02 11/02/13 New Document Format AS MH GJ
Updated Night Driving Policy and

03 30/06/13 AS/RC
Appendix A - I
Content and Applicability Review

04 20/04/16 MDH
and conversion to Standard
Content review and organisational

05 15/03/18 WJ MDH RE/LJ
changes
Digitally signed by Digitally signed by Gillian
Willia
Digitally signed by Gillian Johnson
Willia
William Jack William Jack Johnson
Date: 2021.10.09 15:57:27 +03'00'
DN: cn=William Jack, DN: cn=William Jack,

Content Revision and Document o=ROO, ou=HSE, o=ROO, ou=HSE,
06 01/07/21 WJ/MDH WJ RG/GJ
m Jack
email=William.Jack@r
m Jack
email=William.Jack@
Name Change oobasra.com, c=IQ roobasra.com, c=IQ
Date: 2021.10.09 Date: 2021.10.09
10:11:42 +03'00' 10:12:00 +03'00'

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Table of Contents
1. FORWARD ............................................................................................................... 5
Revision Updates .................................................................................................................................... 5
2. INTRODUCTION ....................................................................................................... 6
Applicability ............................................................................................................................................ 6
Stop Work Authority ............................................................................................................................... 6
Legal and General ................................................................................................................................... 6
References, Abbreviations and Definitions ............................................................................................ 6
2.4.1 Related documents ......................................................................................................................... 6
2.4.2 Abbreviations and Definitions ........................................................................................................ 7
3. LAND TRANSPORTATION SAFETY PRACTICES.......................................................... 10

Overview ............................................................................................................................................... 10
Vehicle-Related Practices ..................................................................................................................... 12
Driver-Related Practices ....................................................................................................................... 14
Journey-Related Practices..................................................................................................................... 19
3.4.1 Oversized or Heavy Loads and Vehicles ........................................................................................ 19
3.4.2 Driving During the Hours of Darkness........................................................................................... 20
4. Incident Reporting................................................................................................. 23
Incident or Accident Reporting ............................................................................................................. 23
5. UXO and Pipeline Crossings ................................................................................... 24

UXO and Minefields .............................................................................................................................. 24
Underground Services and Pipeline/Flowlines ..................................................................................... 24
6. MANAGING RISK ................................................................................................... 25

Risk Assessment .................................................................................................................................... 25
Risk Management ................................................................................................................................. 25
Self-Verification and Continuous Improvement ................................................................................... 25
7. Data Management and Reporting ......................................................................... 26

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1. FORWARD
Road transport is recognised as a high risk activity by Rumaila Leadership, with a relatively
high probability of an incident occurring. In view of this, Rumaila has adopted a formal
approach to manage driving risk, using practices that have proven effective in the reducing
the number and severity of serious incidents.
This document addresses the three areas of Driving Safety and Land Transportation; Vehicle-
Related, Driver-Related and Journey-Related Practices. The application of these practices,
will mitigate driving and transportation risk for Rumaila employees and contractors.
The practices mitigate the risk by improving the ability of Rumaila employees and contractors
to ensure that only roadworthy vehicles equipped with industry recognised safety equipment
are utilised by adequately qualified and trained personnel. Unsuitable or unsafe vehicles
and/or untrained or unqualified drivers, are not only a contributing factor in vehicle incidents
but also have the potential to increase the severity of the outcome.
Revision Updates
The ROO Driving Safety Practice ROO-ALL-HSE-SOP-PRO-0004 REV 06 replaces the ROO
Driving Safety Standard ROO-ALL-HSE-SOP-PRO-0004 REV 05.
The following changes to the ROO Driving Safety Standard ROO-ALL-HSE-SOP-PRO-0004

REV 05 have been made:
• Setting a new requirement for three point inertia reel seat belts to be fitted to all seats
in Light Vehicles, Light & Heavy Buses and Ballistically Protected Vehicle by 1st
January 2025.
• Setting a new requirement for maximum axle loading on heavy vehicles by 30th
September 2021
• Setting a new requirement for the usage of wheel-nut position indicators on heavy
vehicles that identify when wheel-nuts have loosened by 31st December 2021
• Updating the requirements for Oversized or Heavy Loads to include axle load limits.
• Updating the Convoy Escort requirements to manage the specific risk of height, weight,
length and width.
NOTE: The conformance date for any existing requirements as per previous issue of the
document remains the same.

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2. INTRODUCTION
Applicability
The Rumaila Driving Safety Practice applies to all Rumaila personnel while driving or riding in
Rumaila owned vehicles and Contractors (including sub-contractors) while driving or riding in
any vehicle on the Rumaila Contract Area. This practice applies to, but is not limited to cars,
buses, vans, trucks, heavy goods vehicles, tankers, plant equipment and all other vehicles,
including personal vehicles, used for Rumaila business.
Stop Work Authority

To prevent the continuation of potentially unsafe driving at the earliest possible stage, this
Driving Safety Practice makes it very clear that, all persons including Drivers, Passengers and
Observers are responsible for stopping unsafe work or practices (Stop Work Authority). This
includes any driver, vehicle or load considered to be unsafe or not conforming to the ROO
Driving Safety Practice.
Legal and General
The following practices are in addition to and not in place of relevant Iraqi Law, personnel shall
at all times comply with Iraqi Law.
If any recommendation of this practice conflicts with applicable legal and regulatory
requirements, it is necessary to meet the applicable legal and regulatory requirements. If
following a recommendation in this practice creates a higher obligation, beyond any applicable
legal or regulatory requirements, this should be done as long as compliance with those
requirements is achieved.
References, Abbreviations and Definitions
2.4.1 Related documents

The following documents are also related to Rumaila Driving Safety Procedure and you should refer to
each document as necessary.
Related documents
The Rumaila Driving Policy
ROO Medical Services SOP
ROO Procedure for the Management of Oversized or Heavy Loads and Vehicles ROO-HSE-ALL-
DTF-PRO-0001
ROO Procedure for Load Securement ROO-ALL-HS-PRO-00157
ROO Procedure for Vehicle Standards and Specifications ROO-ALL-HS-PRO-00124
ROO Procedure for Vehicle and Mobile Equipment Operations ROO-ALL-HS-PRO-00148
ROO Procedure for Journey Management Planning and Night Driving ROO-ALL-HS-PRO-00139
ROO Procedure for In Vehicle Monitoring Systems ROO-ALL-HS-PRO-00115
Management and Response to the Third Party Crossing and Encroachment of Pipelines-Flowlines
Right of Way (May 2016) 0000RP-C-FL-G000-PL-SPC-0001
Guidance document for the transport, storage and handling of pipes (Wells)
ROO Driving Violation, Recognition and Reward Procedure
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ROO Procedure for HSE Incident Reporting ROO-ALL-HS-PRO-0142
ROO Procedure for Incident Investigation and Action Management ROO-ALL-HS-PRO-0165
ROO Initial Incident Notification Form
Control of Vehicle and Mobile Equipment Movements in Hydrocarbon Facilities ROO-ALL-HS-
PRO-0170
2.4.2 Abbreviations and Definitions

The following abbreviations, terms and definitions are used in this document.
Explanation
ALARP As low as reasonably practicable
Banksman Deployed to assist drivers of vehicles to reverse or manoeuvre vehicles
Wedge shaped blocks that can be used to prevent movement of cargo, or a
Chock
vehicle.
CHMSL Central High Mounted Stop Light
Any zone that has construction/activities regardless of whether it is marked or
Construction
unmarked, with heavy machinery/plant or heavy goods vehicle intensive
Zone
movement
Contract
Geographical operational limitations of the Rumaila Operating Organisation
Area
Contractor A company or individual with a form of written agreement with ROO
Convoy
Any vehicle meeting strict criteria, being utilised for the purpose of escorting a
Escort
convoy, including pilot, front, rear and tail escort vehicles.
Vehicle
Any person who drives a light, heavy vehicle or bus on ROO or on behalf of the
Driver
ROO or providing a service to ROO
Packing material placed either between items of a load or
Dunnage
between the load and the transport vehicle.
ETA Estimated Time of Arrival
ETD Estimated Time of Departure
Deployed to control traffic at roadworks or provide advance warning to drivers at

Flagman
construction sites, access roads or during rig moves
Gooseneck A trailer where the load bed is lower than the fifth wheel height, also known as
Trailer Swan Neck or Drop Bed trailers.
Gross Vehicle Weight refers to the ULW of the vehicle or combination of vehicle
GVW
and trailer when filled or loaded
Materials classified as being hazardous to humans and/or the
Hazardous
environment (generally explosive, radioactive, flammable, toxic or
Materials
corrosive).
Hazardous Chemicals (in reference to vehicle marking such as HAZCHEM Boards
HAZCHEM
or Placards)
Any motor vehicle with seven (7) or more seats and with a Gross Vehicle Weight of
Heavy Bus
greater than 7,500 kgs.
Heavy Equipment Transport Plan. Previous document detailing the procedure for
HETP
transporting Self-Propelled Mobile Plant and Equipment.

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HV or Heavy Any vehicle with a gross vehicle weight, (GVW) greater than 7500 kg which is
Vehicle specifically designed to pull a trailer or carry cargo.
HSE Health Safety & Environment
IMT Incident Management Team
Indivisible A load which cannot be divided into two or more loads for the purpose of
Load movement on a road
IVMS In Vehicle Monitoring System
JMP Journey Management Plan
Any motor vehicle with seven (7) or more seats and with a Gross Vehicle Weight of
Light Bus
less than 7,500 kgs.
LV or Light Any vehicle with a gross vehicle weight, (GVW) less than 7,500 kg and having
Vehicle seven (7) seats or less.
Light Vehicle
A trailer with a Maximum Authorised Mass of less than 3,500 kgs
Trailer
LTA ROO Land Transport Authority
LTRC ROO Land Transport Risk Coordinator
LTSA ROO Land Transport Safety Advisor
Maximum Authorised Mass is the total design weight of the vehicle and/or trailer
MAM
including the load or cargo as prescribed by the manufacturer or regulatory body
Minimum The Minimum Safe Approach Distance is the minimum allowable distance between
Safe the highest point of a load or vehicle and an overhead power line when passing
Approach underneath. The distance is dependent on voltage rating of the overhead power
Distance line.
OEM Original Equipment Manufacturer
OPF Oilfield Protection Force
QRF Quick Response Force
Retro
Material with the ability to reflect most of the light back to the source, making it
Reflective
more visible.
Markings
ROO Rumaila Operating Organisation
ROO DST Rumaila Driver Safety Training
The ROO Driving Safety Passport authorises the driver to operate a vehicle (or
ROO Driving
SPMPE) and can only be obtained after satisfactorily completing the Rumaila
Safety
Introduction to Driving Course (RIDC) specific to the particular class or type of
Passport
vehicle they will be operating.
ROO Part of the Rumaila Driver Safety Training, it is the course which drivers must
Refresher complete annually to renew their ROO Driving Safety Passport and retain
Course authorisation to operate the vehicle.
Part of the Rumaila Driver Safety Training, it is the course which drivers must
ROO
complete following being reported for a violation. The course is designed to close
Remedial
any gaps in the driver’s competency and retain authorisation to operate the
Course
vehicle.
SCCC Security Command & Control Centre
SDS Safety Data Sheet

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Self-Propelled Mobile Plant and Equipment whose purpose is other than the
SPMPE
transportation of personnel
SPMPE
Operates self-propelled plant machinery
Operator
Stanchion An upright pole fixed to the side of a vehicle for lateral restraint.
STP Set The Pace - this is the pace, or lead, vehicle in the move
Sub-
A company or individual performing work or providing services to a Contractor
Contractor
An unpowered vehicle designed to be towed by another, including Semi-Trailers,
Trailer
Drawbar Trailers and Tanks
Transported Also referred to as Loaded Vehicle Height is the overall height of the vehicle when
or Loaded loaded, measured at the highest point of the load or vehicle body, whichever is
Height higher.
Loaded The overall length of the vehicle when loaded, measured from the front of the
Vehicle vehicle or combination to the rearmost point of the load or vehicle whichever is
Length greater.
A locking device with a rotating head that is used to engage a
Twist Lock
corner casting of specially designed load containers.
Unladen Weight refers to the weight of a vehicle or combination of vehicle and
ULW
trailer when empty or not loaded
UXO Unexploded ordinance or minefields
Shall apply to any car, truck, bus, SPMPE or equipment which is driven or used for
Vehicle
transportation.
Vehicle
Payload The maximum weight that can be carried determined by the manufacturer
Limits
Vehicles
fitted with Any vehicle which has been fitted with ballistic protection by an authorised
Ballistic armouring agent.
Protection
Wheel Nut
Fitted to heavy vehicles and trailers to provide a visual prompt to a potentially
Position
loose wheel nut.
Indicators

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3. LAND TRANSPORTATION SAFETY PRACTICES
Overview
Vehicle-Related Practices
1. Vehicle Specifications
Only operate vehicles which are fit for purpose and conform
to ROO Vehicle Standards.
2. Load Securement
Only operate vehicles with loads properly secured.
3. In Vehicle Monitoring System (IVMS)

Company – owned and contractually required vehicles, shall
be fitted with IVMS. Before operating a vehicle fitted with
IVMS, ensure it is functioning correctly.
RELATED PRACTICES
DRIV
Driver–Related Practices
4. Seatbelts
Wear a seatbelt at all times in a moving vehicle.
5. Distracted driving and speed

Do not use your phone while driving and do not exceed
speed limits.
6. Driver Competency
Only operate a vehicle if appropriately licensed, trained and
qualified to do so safely.

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7. Driver fitness/duty, driving and rest hours

Only operate a vehicle if fully alert and fit–to–drive.
8. No alcohol or drugs while driving

Do not operate a vehicle while under the influence of
alcohol, drugs or narcotics, or whilst taking medication that
could impair ability to safely operate the vehicle.
ER-RELATED PRACTICES
Also an IOGP
Journey–Related Practices
9. Journey Management Plan (JMP)

Follow prescribed journey management plan.
10. Vehicle manoeuvring

Ensure pedestrians are ‘out of danger’ when reversing a vehicle
and while moving a vehicle in a work area.
Life-S
The above symbols are used with permission from the International Association of Oil & Gas Producers. ving Rule

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Vehicle-Related Practices
1. Vehicle Specifications
Only operate vehicles which are fit for purpose and conform
to ROO Vehicle Standards
Vehicles shall be fit-for-purpose based on an assessment of usage and be maintained

in safe working order in line with manufacturers’ specifications and local legal
requirements. Vehicles shall at all times conform to ROO Vehicle Standards.
The use of motorcycles is prohibited.
Drivers shall:
• Complete a Daily Checklist to ensure their vehicle is in safe working order before
commencing a journey.
• Immediately report any vehicle defects to their supervisor or person in charge.
Supervisors shall:
• Ensure vehicles being brought into service conform to the specifications set out in Vehicle
Standards and Specifications ROO – ALL-HS-PRO-00148
• Allocate vehicles that are fit-for-purpose, in safe working order, and have an operational
IVMS fitted.
• Check that vehicle defects are being reported and that any reported defects are repaired
and documented before a vehicle is put back into use.
• Check that vehicles are being routinely inspected and maintained.
For full details please refer to:

Procedure for Load Securement ROO-ALL-HS-PRO-00157
Procedure for Vehicle Standards and Specifications ROO-ALL-HS-PRO-00124
Procedure for Vehicle and Mobile Equipment Operations ROO-ALL-HS-PRO-00148
Procedure for the Management of Oversized or Heavy Loads and Vehicles ROO-HSE-
ALL-DTF-PRO-0001
HE-RELATED PRACTICES
2. Load Securement
Only operate vehicles with loads properly secured.
All loads shall be secured to prevent damage, movement or loss during and after
transit.
All loads should be secured to prevent damage, movement or loss during and after transit.
Drivers shall:
• Be competent in load securement.
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• Visually inspect all chains, hooks, binders, ratchets and webbing straps prior to use for
any damage. If damage is found, notify the supervisor and immediatly take the item out of
service.
• Ensure loads (cargo) are properly secured.
• Ensure that the loads and passenger numbers do not exceed the manufacturer’s
specifications and local legal limits for the vehicle, including consideration for the mass of
the vehicle and occupants.
• Keep the passenger compartment of the vehicle free from loose objects that might lead to
driver distraction or become hazardous projectiles if a rollover or abrupt vehicle
manoeuvre occurs.
• Store loose items, including personal items and PPE, in a locker, trunk or a storage
compartment of the vehicle. If the vehicle does not have enough storage for these things,
make sure that loose objects are secured in a safe and responsible manner.
Supervisors shall:
• Ensure that axle loading does not exceed the manufacturer’s specifications and local
legal limits for the vehicle.
• Ensure proper and adequate load securement devices and associated equipment are
available and serviceable.
• Verify drivers and helpers are competent in load securement.

Procedure for the Management of Oversized or Heavy Loads and Vehicles ROO-HSE-
ALL-DTF-PRO-0001
3. In Vehicle Monitoring System (IVMS)

Company – owned and contractually required vehicles, shall
be fitted with IVMS. Before operating a vehicle fitted with
IVMS, ensure it is functioning correctly.
Company-owned and contractually required vehicles, shall be fitted with IVMS

conformant to ROO requirements. IVMS data shall be used to provide feedback to
drivers and to identify driver performance improvement opportunities.
Drivers shall:
• Check that the IVMS is working properly before operating a vehicle.
• Operate only with their personally assigned log-in code/vehicle access device, as
appropriate. Not change, lend or borrow another drivers assigned log-in code/vehicle
access device except in a life threatening emergency.
Supervisors shall:
• Only allocate vehicles that have an operational IVMS fitted and ensure that vehicles with
non-operational IVMS are taken out of service and sent for repair.

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Persons responsible for the management of IVMS shall:
• Ensure that data from the IVMS is properly analysed and the results are communicated to
drivers and management on a regular basis.
Personal vehicles used for commuting only to and from a single work location do not require
IVMS. However, where personal vehicles are regularly used on company business or used
for travel to more than a single work location, then an IVMS shall be installed.
A data management system should be implemented that ensures that IVMS data is properly
analysed and used both to acknowledge good driving practices and to identify improvement
opportunities as part of the feedback to drivers. This data management system should
include:
• procedures to ensure monitors are installed and working properly, with alarms set to
levels commensurate with local driving rules and conditions
• procedures for the recording, downloading, analysis and communication of IVMS data
• the provision of individual driver performance feedback for improvement and skills
development.
Contractors shall complete the Contractor IVMS Monthly Data Report and provide this
electronically to the ROO HSE Land Transport Authority no later than the 4th day of the
following month.

Procedure for In Vehicle Monitoring Systems ROO-ALL-HS-PRO-00115
Driver-Related Practices
4. Seatbelts
Wear a seatbelt at all times in a moving vehicle.
Drivers and all passengers should always wear a seat belt while in a moving vehicle.
A seat belt protects you from injury in the event of an incident while driving and keeps
you safe.
Wearing seat belts includes safety belts in (rental) cars, taxis, (mini) buses, trucks,
cranes, or forklift trucks, and involves persons in moving vehicles when engaged in
company business.
Drivers and passengers shall:

• Always use a seat belt.*
• Check that your seat belt works properly and report any defects to your driver.
• Keep your seat belt properly fastened while in a moving vehicle.
• Check that everyone in the vehicle is wearing a seat belt properly before starting to drive.
• Intervene when fellow passengers are not wearing seat belts properly.

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Supervisors shall:
• Ensure all vehicles are fitted with seat belts*.
• Ensure the functionality of the seatbelt is inspected in accordance with manufacturers’
recommendation where a vehicle has been involved in a Motor Vehicle Crash (MVC)
resulting in seatbelt retraction, as the functionality of the seatbelt might be compromised.
* All new or used vehicles entering service from 1st January 2018 shall be fitted with 3 Point
Inertia Reel Type Seat Belts. For existing vehicles which entered service prior to 1st January
2018, 3 Point Inertia Reel Type Seat Belts shall be fitted for all front seat passengers and
are recommended on all other seats, although 2 Point Lap Belts as a minimum are
acceptable. The use of 2 Point Lap Belts on existing vehicles shall be allowed until 1st
January 2025 or until contract expiry date whichever is sooner
All seat belts shall be approved by the vehicle or bus body manufacturer for the type of
vehicle or seat configuration being used.

Procedure for Vehicle Standards and Specifications ROO-ALL-HS-PRO-00124
5. Distracted driving and speed

Do not use your phone while driving and do not exceed
speed limits.
Drivers should not operate a vehicle when using a mobile phone or while being
distracted from the task of driving.
Drivers should not exceed the speed limit or operate the vehicle in excess of a safe
speed for the prevailing road and/or operating conditions.
Using a mobile phone while driving increases the risk of losing control of a vehicle.
Drivers shall:
• Not use a mobile phone or pager, send or read a text message, or use a two-way radio
while operating a vehicle.
• Focus attention on driving and avoid being distracted by other tasks or activities.
• Find a safe place to pull over, if it is necessary to perform a non-driving task which could
lead
to a distraction such as adjusting a satellite navigation device.
• Use any in-vehicle technology (vehicle dashboard) sensibly, to avoid distraction.
Passengers shall:
• Intervene if a driver is using a mobile phone or is otherwise distracted whilst operating a
moving vehicle.
• Not distract the driver whilst he is driving
Supervisors shall:

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• Ensure all drivers and passengers are aware of the policies and rules regarding mobile
phones and distracted driving.
DRIVER-RELATED PRACTICES
The exception to this is for the use of two-way radios as part of radio-controlled traffic
management, convoy management or for use during emergency situations. Radio use in
these circumstances is to be kept to the minimum necessary to communicate and control the
hazards and risks of the journey being undertaken.
While driving, do not exceed speed limits - Speeding increases the risk of losing
control of your vehicle.
Drivers shall:
• Stay at or below the maximum allowable speed for the road they are driving on as
indicated by road signs or journey management instructions.
• Stay at or below the maximum allowable speed for the vehicle they are driving.
• Adjust their speed to the prevailing conditions.
Passengers shall:
• Intervene if a driver is exceeding the maximum allowable speed.
Supervisors shall:
• Ensure all drivers are aware of the policies and rules regarding speed.
• Check that drivers are operating within permitted speed limits through the use of IVMS.

6. Driver Competency
Only operate a vehicle if appropriately licensed, trained and
qualified to do so safely.
Driver skills, knowledge and behaviours have a significant impact on driving safety.
Drivers should be appropriately licensed, trained, and qualified to operate the vehicle
safely.
Drivers shall:
• Have in their possession a valid driving licence (issued by a relevant public authority) for
the class of vehicle being operated.
• Have completed ROO Driving Safety Training and have in their possession a valid, in
date ROO Driving Safety Passport.
Supervisors shall:
• Ensure a pre-hire driver screening and assessment process is in place.
• Ensure all drivers have completed ROO Driving Safety Training and have in their
possession a valid, in date ROO Driving Safety Passport.

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• Ensure all drivers attend ROO Driving Safety Training (Refresher) every year following
initial training, and, where appropriate (Remedial), more frequently based on drivers’
performance and risk exposure.
Contractors shall complete the Contractor Fleet and Driver Profile Report and provide this
electronically to the ROO HSE Land Transport Authority no later than the 4th day of the
following month.

7. Driver fitness/duty, driving and rest hours

Only operate a vehicle if fully alert and fit–to–drive.
Drivers should be fit-to-drive and be fully alert while operating a vehicle. Drivers
should be
assessed/screened to ensure they are fit to work/drive and able to operate a vehicle
safely.
All persons employed as drivers and persons regularly driving on company business
to undertake a Driver Fitness Medical assessment* to ensure that they have the
functional capacity to operate a vehicle safely.
Drivers shall:
• Only operate a vehicle if appropriately rested and alert.
• Not exceed driving and duty hours as set out below.
• Take prescribed rest breaks as set out below.
• Exercise their right to refuse to drive if they feel that they are not fully rested and alert.
• Undertake a Driver Fitness Medical assessment* before commencing to drive on
company business and thereafter at least once every two years.
• Advise their supervisor or person in charge if they have or develop a disability or
condition that could prevent them from driving safely.
Supervisors shall:
• Provide drivers with effective information on how to identify driver fatigue and alertness
problems, and the means of dealing with them.
• Monitor and ensure that driving and duty hours as set out below, are adhered to by all
drivers and are considered when preparing Journey Management Plans.
• Not force any driver to drive if they have exercised their right to refuse to drive
* Driver Fitness Medical assessment, also referred to as a fitness-to-drive capability

screening: An assessment undertaken by a certified health professional, with specific focus
on the functional ability to safely drive a vehicle, shall contain as a minimum:
• Assessment of visual acuity, depth perception and visual fields;

• Assessment of their risk factors for sleep disorder;
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• Pass an Alcohol and drug test;
• Assessment of mobility problems;
• Assessment of cardiovascular risk (blood pressure, pulse, heart conditions etc.); and
• Assessment of any other condition that may interfere permanently or temporarily with
the individual being able to control the vehicle.
Driving and Duty Hours
The following maximum working and driving hours shall apply to all drivers and operators on
Rumaila business.
It is recognised however, that it may be impractical to strictly follow these standards in all
cases and as such deviations may only be authorised by the Line Manager or Transport
Manager, following the completion of a risk assessment. Drivers or operators required to
operate in excess of their maximum daily hours are only to do so to complete essential work
and these occurrences are to be kept to an extreme minimum.
Maximum length of a shift 12 hours
Minimum unbroken rest after a full shift 12 hours
Minimum unbroken rest during any 24 hrs period 8 hours
Maximum time driving without a break 3 hours
Minimum break after 3 hrs driving should be ½ hour
Minimum recommended time off per week is 1 full day
Driving During the Holy Month of Ramadan
The Holy month of Ramadan will be advised prior to the date. During this time, Muslims fast
and keep different daily timetables (change in sleep pattern). There are several important
points to remember which relate to personal driving safety.

Procedure for Journey Management Planning & Night Driving ROO-ALL-HS-PRO-00139
Guidance for Driving During the Holy Month of Ramadan
8. No alcohol or drugs while driving

Do not operate a vehicle while under the influence of
alcohol, drugs or narcotics, or whilst taking medication that
could impair ability to safely operate the vehicle.
Drivers should not operate a vehicle while under the influence of alcohol, drugs or
narcotics (including illicit substances), or whilst taking medication that could impair
their ability to safely operate the vehicle.
Drivers shall:
• Always inform the supervisor or the person in charge if taking medication that may have
an
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• adverse effect on [driving] performance.
• If in doubt always check with their supervisor or the person in charge, who may seek
medical advice.
• Intervene if they see a case of alcohol or drugs abuse.
Supervisors shall:
• Only assign work to people who are fit to work.

Guidance on Managing Fatigue
Journey-Related Practices
9. Journey Management Plan (JMP)

Follow prescribed journey management plan.
Drivers should follow the agreed journey plan. Journey Management Plans* help
drivers travel and arrive safely. All journeys that start, pass through or finish in the ROO
Contract Area, are to be individually risk assessed by the relevant manager responsible
for the task and have an adequate JMP in place to mitigate any risks.
Drivers shall:
• Discuss (and confirm agreement of) the journey management plan with the authorized
person before starting the journey.
• Understand the journey management plan before starting the journey.
• Comply with the duty, driving and rest hours [risk mitigation controls] as specified in the
journey management plan.
• Follow the route specified in the journey management plan.
• Tell the authorized person immediately if changes occur.
Supervisors shall routinely:

• Check the journey management plan is in place and is being followed.
• Check the driver understands and complies with the journey management plan.
3.4.1 Oversized or Heavy Loads and Vehicles
Whilst every effort shall be made to ensure loads are disassembled into the smallest possible
dimensions, there will be occasions where certain vehicles or loads which cannot be
disassembled. These will be classed as Oversized or Heavy and shall require additional
control measures, including as a minimum a more detailed Journey Management Plan will be
required for the movement of these loads and vehicles.
Oversized or heavy vehicles are defined as any vehicle or load which meets any of the
following criteria:

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Weight
• A load which when loaded onto a truck/trailer has a gross vehicle weight (GVW) of greater
than 44 tons AND/OR which would result in an individual axle loading of greater than 12
tons
Height
• A load which when loaded to a truck/trailer has a height of greater than 4 metres which will
travel on a non-asphalt road for any part of the journey
• A load which when loaded to a truck/trailer has a height of greater than 5 metres which will
travel solely on asphalt roads for the whole of the journey.
Length
• A load which when loaded to a truck/trailer or the total length of the truck/trailer combination
exceeds 22 metres in length.
Width
• A load which when loaded to a truck/trailer is greater than 3.35 metres at its widest point.
Any dimensions or weight refers to the overall weight, height, length or width of the
load when loaded onto the truck or trailer.
• Weight shall be calculated as gross vehicle weight by adding the load weight to the
truck/trailer unladen weight (ULW). Axle weights shall be calculated by dividing the GVW
by the number of axles.
• Height shall be measured from the ground to the highest point of the load when loaded
onto the trailer or truck.
• Length shall be measured from the front of the vehicle or combination to the rearmost point
of the load or vehicle whichever is greater.
• Width shall be measured as the widest point of the load when loaded on a truck/trailer.
*Where vehicle and load dimensions or weights exceed the limits above, additional control
measures shall be implemented. Please refer to the Procedure for the Management of
Oversized or Heavy Loads and Vehicles ROO-HSE-ALL-DTF-PRO-0001 for additional
information.
3.4.2 Driving During the Hours of Darkness
Night Driving (between the hours of 2000 – 0600) is only permitted under exceptional
circumstances, apart from the following authorised exceptions:
• A serious medical and welfare emergency (notification must be provided to the ROO
SCCC)
• ROO Operations Team operational shift changes during the hours of darkness
• ROO Security QRF
• ROO Mobile Field Security/Well Site Security Teams
• ROO Security Airport Teams

20 | P a g e
Vehicle and Mobile Equipment Operations ROO-ALL-HS-PRO-00148
Journey Management Planning & Night Driving ROO-ALL-HS-PRO-00139
Management of Oversized or Heavy Loads and Vehicles ROO-HSE-ALL-DTF-PRO-0001
10. Vehicle manoeuvring

Ensure pedestrians are ‘out of danger’ when reversing a vehicle
and while moving a vehicle in a work area.
Working in the ‘line of fire’ of moving vehicles is unsafe. Drivers should ensure
pedestrians are ‘out of danger’ when reversing a vehicle and while moving a vehicle
in a work area.
Drivers shall:
• Check before commencing, and throughout any manoeuvre, that the path is clear from
obstruction and no-one is ‘in the line of fire’.
• Use a banksman when reversing or manoeuvring self-propelled mobile plant, vehicles
with trailers, large vehicles or vehicles with a restricted rear view.
• Confirm the safety precautions with the supervisor or the person in charge prior to driving
a vehicle onto a work site.
• Follow the instructions of the flagman or person in charge of the worksite.
• Make sure that people in the work area are aware of the vehicle prior to and during the
movement of the vehicle.
Pedestrians and Site Personnel shall:

• Position themselves in a safe zone in relation to moving and energized equipment.
Working ‘in the line of fire’ of moving equipment (e.g. cranes and other vehicles) and
energized equipment (e.g. rotating, electrical or pressurized machinery) is unsafe.
• Confirm the safety precautions with the supervisor or the person in charge of the work
when working near moving or energized equipment.
• Follow the instructions of the flagman or the person in charge for equipment movements.
• Confirm with the person in charge that it is safe to enter and/or work in the restricted
zone.
• Make sure that the driver of a moving vehicle is aware of their presence and can see
them.
Supervisors or persons in charge of the work you shall:

• Confirm that access to areas posing danger is restricted, well-marked and that barriers
are
• put in place.
• Ensure that only authorized personnel are working in a restricted zone.
• Confirm that signalling methods and communications are agreed on and understood by
everyone.
• Ensure that the site is properly lit and/or that high-visibility clothing is worn.
• Ensure that all drivers entering or working on site are aware and adhere to the above.
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4. Incident Reporting
Incident or Accident Reporting
In case of a driving related incident or accident, the following procedures must be followed:
• Call immediately Rumaila SCCC (Security Command & Control Centre) using the
numbers below;
• SCCC to mobilise QRF (Quick response Force) and Medic where necessary;
• Verbal reports are to be made to a responsible Line Supervisor, Manager, or HSE
Advisor as soon as possible after the crash or incident; and
• All incidents or accidents dependent upon severity must be reported to using the ROO
Incident report Form and submitted within the relevant timeframe as per the Rumaila
Incident Reporting Process
SCCC Contact Numbers:
Iraq Mobile : 0780 497 0677
International : 0044 207 048 8555
Satellite : 0088 216 555 34529

Procedure for HSE Incident Reporting ROO-ALL-HS-PRO-0142

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5. UXO and Pipeline Crossings
UXO and Minefields
The Rumaila Contract Area is highly contaminated with UXO including landmines; hence
driving is only permitted on approved routes that are the subject of a UXO LRC. There are
military minefields in both North and South Rumaila which are marked every 50m by triangular
warning signs.
There are also temporary UXO markings on worksites such as flow lines and well pads. These
markings are shown as sand bags painted red and white. The white side faces the cleared
area and the red side faces the area which has not been cleared.
If you are in any doubt about where it is safe or not safe to drive, contact the SCCC for advice.
SCCC Contact Numbers:
Iraq Mobile : 0780 497 0677
International : 0044 207 048 8555
Satellite : 0088 216 555 34529
Underground Services and Pipeline/Flowlines

The Rumaila Contract Area has a large number of underground and above ground services
such as pipelines, cables and cable trays. Any journey which involves crossing an
underground or above ground service should be adequately risk assessed, taking into
consideration the gross vehicle weight and/or axle load and the type of service to be crossed.
If in doubt the ROO CAM responsible for the working area should be contacted and advice
sought from ROO HSE Land Transport Authority.
If any vehicle or load is required to cross a pipeline/flowline right of way, which exceeds the
axle load limits as defined in the document Management and Response to the Third Party
crossing and Encroachment of Pipelines-Flowlines Right of Way (May 2016) 0000RP-C-FL-
G000-PL-SPC-0001, then an alternative route must be sought. If an alternative route is not
available then an engineering solution must be prepared and provided to ROO Contract
Accountable Manager who will seek approval from ROO Operations Engineering. The
approvals, once obtained, must be included and referenced in the Journey Management Plan
which is submitted to the ROO HSE Land Transport Authority.

Management and Response to the Third Party crossing and Encroachment of Pipelines-
Flowlines Right of Way (May 2016) 0000RP-C-FL-G000-PL-SPC-0001
Procedure for the Management of Oversized or Heavy Loads and Vehicles ROOHSE-
ALL-DTF-PRO-0001
Procedure for Journey Management Planning & Night Driving ROO-ALL-HS-PRO-00139

24 | P a g e
6. MANAGING RISK
Risk Assessment
All driving activities shall be risk assessed to ensure that the risk is as low as reasonably
practicable (ALARP). Those persons with a responsibility for managing drivers or vehicles
shall ensure that risks are regularly and consistently assessed. Identified weaknesses in
barrier strength shall have an appropriate response through a risk action plan or equivalent.
Risk Management
The hazards identified in the risk assessment shall be documented and incorporated into the
risk management system demonstrating that:
• all foreseeable hazards associated with land transportation have been clearly identified;
• the likelihood and consequences of an incident have been assessed and recorded;
• the controls to mitigate significant risks are in place;
• the residual measurement of likelihood and consequence have been assessed and
recorded; and
• the emergency response measures are in place to to mitigate the incidents.
Self-Verification and Continuous Improvement

Self-Verifications are a useful indicator of the maturity of safety culture within an organisation
in addition to providing insight in potential improvement areas. The data from Self-Verifications
can identify gaps in processes and procedures enabling barriers to be evaluated and where
necessary strengthened.
Should any gaps be identified or barriers/control measures found not to be effective, then a
formal review should be undertaken for improvement. Additionally, changes related to land
transportation activities shall be subject to a risk-based management of change process, with
the degree of formality proportional to the significance of the change and the associated risks.

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7. Data Management and Reporting
The following list of reports shall be sent electronically to the ROO HSE Land Transport
Authority ([email protected]) no later than the 4th day of the month following when
the data relates to.
Contractor IVMS Monthly Data Report - Procedure for In Vehicle Monitoring Systems
ROO-ALL-HS-PRO-00115
Contractor Fleet and Driver Profile Report - Procedure for Vehicle and Mobile
Equipment Operations ROO-ALL-HS-PRO-00148
Electronic versions of these forms can be obtained from [email protected]

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Rumaila Driving Safety Practice

Document No. ROO-ALL-HSE-SOP-PRO-0004 Revision Date: 01/07/2021

Rumaila Operation Organisation

Any documents not approved in this manner will be uncontrolled.

HSE Land Transport Authority X X

Document No. ROO-ALL-HSE-SOP-PRO-0004 Revision Date: 01/07/2021

01 29/09/11 Draft document AS MH GJ

02 11/02/13 New Document Format AS MH GJ

Updated Night Driving Policy and

Content and Applicability Review

Content review and organisational

Digitally signed by Digitally signed by Gillian

DN: cn=William Jack, DN: cn=William Jack,

Document No. ROO-ALL-HSE-SOP-PRO-0004 Revision Date: 01/07/2021

3. LAND TRANSPORTATION SAFETY PRACTICES.......................................................... 10

5. UXO and Pipeline Crossings ................................................................................... 24

6. MANAGING RISK ................................................................................................... 25

7. Data Management and Reporting ......................................................................... 26

Document No. ROO-ALL-HSE-SOP-PRO-0004 Revision Date: 01/07/2021

The following changes to the ROO Driving Safety Standard ROO-ALL-HSE-SOP-PRO-0004

Document No. ROO-ALL-HSE-SOP-PRO-0004 Revision Date: 01/07/2021

Stop Work Authority

Legal and General

References, Abbreviations and Definitions

2.4.1 Related documents

2.4.2 Abbreviations and Definitions

ETA Estimated Time of Arrival

ETD Estimated Time of Departure

Deployed to control traffic at roadworks or provide advance warning to drivers at

Document No. ROO-ALL-HSE-SOP-PRO-0004 Revision Date: 01/07/2021

LTA ROO Land Transport Authority

LTRC ROO Land Transport Risk Coordinator

LTSA ROO Land Transport Safety Advisor

ROO DST Rumaila Driver Safety Training

SCCC Security Command & Control Centre

SDS Safety Data Sheet

Document No. ROO-ALL-HSE-SOP-PRO-0004 Revision Date: 01/07/2021

UXO Unexploded ordinance or minefields

Document No. ROO-ALL-HSE-SOP-PRO-0004 Revision Date: 01/07/2021

3. In Vehicle Monitoring System (IVMS)

5. Distracted driving and speed

Document No. ROO-ALL-HSE-SOP-PRO-0004 Revision Date: 01/07/2021

7. Driver fitness/duty, driving and rest hours

8. No alcohol or drugs while driving

9. Journey Management Plan (JMP)

10. Vehicle manoeuvring

Document No. ROO-ALL-HSE-SOP-PRO-0004 Revision Date: 01/07/2021

Vehicles shall be fit-for-purpose based on an assessment of usage and be maintained

The use of motorcycles is prohibited.

For full details please refer to:

For full details please refer to:

3. In Vehicle Monitoring System (IVMS)

Company-owned and contractually required vehicles, shall be fitted with IVMS

Document No. ROO-ALL-HSE-SOP-PRO-0004 Revision Date: 01/07/2021

For full details please refer to:

Drivers and passengers shall:

Document No. ROO-ALL-HSE-SOP-PRO-0004 Revision Date: 01/07/2021

For full details please refer to: