SCOPE OF WORK

INTERIOR PAINTING AT US GOVERNMENT RESIDENCE

(United States Embassy Brussels, Belgium)

OVERVIEW
The United States Government (USG), Department of State (DOS), has a requirement to repaint
the interior of a US Government Residence in 1000 Brussels, Belgium. To this end, the USG
requires quotations for a contractor to complete the proposed modifications.

INTENT
Requirements in this SOW serve as a direction to the Contractor for the repainting of the interior
of the residence. The Contractor shall perform all services in accordance with standards of skill,
care and diligence adhered to by reputable, first class international firms and shall conform to
widely accepted professional practices.

PROJECT DESCRIPTION
The USG intends to repaint the interior of the US Government Residence. The requirements
below are the basis for the refurbishment. The refurbishment shall use only high quality, first
class materials and fittings. A site visit is scheduled.

Total estimated number of square meters to be painted:

Walls: 1218 Sq. m.
Windows: 246 Sq. m.
Doors: 211 Sq. m.

SCOPE OF WORK
Note: This is an official residence of the USG; the materials and fittings used should be of a
standard fitting for a home of this standing.

A. PAINTING SPECIFICATIONS PAINTING SPECIFICATIONS

1. Interior Painting
Paint surfaces as directed by the task order. Match paint to similar adjacent materials or
surfaces.

a. Paint: This category includes coating systems materials, primers, emulsions, enamels, stains,
sealers and fillers, and other applied materials whether used as prime, intermediate or finish
coats.
b. Product Data: The Contractor shall submit manufacturer's technical information, label
analysis, and application instructions to the COR for each paint material proposed for use,
prior to starting work. The Contractor shall list each material and cross-reference specific
coating and finish system and application as an attachment to the above submittal. The
Contractor shall identify each material by the manufacturer's catalog number and general
classification.
c. Single Source Responsibility: The Contractor shall provide primers and undercoat paint
produced by the same manufacturer as the finish coats.
d. Material Quality: The Contractor shall provide the manufacturer's best quality trade sale type
paint material. Paint material containers not displaying manufacturer's product identification
are not acceptable.
e. Material Delivery: The Contractor shall deliver materials to the job site in manufacturer's
original, unopened packages and the containers shall bear the manufacturer's name and label
with trade name and manufacturer's instructions.
f. Material Storage: The Contractor shall store materials not in use in tightly covered containers
in a well ventilated area at a minimum ambient temperature of 45 degrees F (7 degrees C).
The Contractor shall protect materials from freezing and keep storage area neat and orderly.
Contractor shall remove oily rags and waste daily.
g. Project Conditions: The Contractor shall not apply paint when the relative humidity exceeds
85 percent, or at temperatures less than 5 degrees F (3 degrees C) above the dew point, or to
damp or wet surfaces. The Contractor shall apply paint only in temperatures that comply with
the manufacturer's specifications.
h. Preliminary Examination: The Contractor shall examine substrates and conditions under
which painting will be performed for compliance with requirements and shall not begin
application until unsatisfactory conditions have been corrected.
i. Preparation:
1. The Contractor shall remove hardware and hardware accessories, plates, light fixtures,
and items in place that are not to be painted, or provide protection such as taping, prior to
surface preparation and painting. (Taping includes windows, door jams, etc.)
2. The Contractor shall clean and prepare surfaces to be painted following the manufacturer's
instructions before applying paint or surface treatments. This preparation includes
removal of oil, dust, and direct, loose rust, mildew, peeling paint or other contamination
to ensure good adhesion. In some cases, the Contractor may be requested to remove all
existing coats of paint and sealers if prior paint application is showing signs of improper
adhesion, such as peeling, chipping, etc. All surfaces must be clean and dry. The
Contractor shall schedule cleaning and painting so dust and other contaminants will not
fall on wet, newly painted surfaces.
3. The Contractor shall notify the Contracting Officer or COR of problems anticipated for
any minor preparatory work required, such as but not limited to, filling nail holes,
cleaning surfaces to be painted, and priming any requisite areas. Plan preparatory work,
as most units in residential areas will have nail holes or areas that will need to be primed
or sealed. Replace all electrical covers with new covers after painting.
j. Materials Preparation: The Contractor shall mix and prepare paint following the
manufacturer's directions.
k. Application: The Contractor shall apply paint following the manufacturer's directions. Use
applicators and techniques best suited for substrate and type of material being applied. Do
 not paint over dirt, rust, scale, grease, moisture, scuffed surfaces, or conditions detrimental to
formation of a durable paint film.
1. Unless otherwise specified, the Contractor shall use a high quality semi-gloss latex paint
(containing no lead or mercury) for all kitchens, baths, laundry areas, doorframes, and
window frames. The Contractor shall use a flat or satin flat latex base paint (containing
no lead or mercury) in the remainder of the unit. The color shall be consistent with the
balance of the room, which will normally be off-white. The Contractor shall provide
samples of the color on sample of the type of material to be painted before actual paint
date is scheduled.
2. On exterior surfaces, the Contractor shall apply a high quality exterior grade latex base
paint that matches as closely as possible the existing color on the exterior of the property,
or a color as otherwise specified by the COR. Prior to painting, the Contractor shall
scrape, sand, fill, and prime the surface with a latex base primer. The Contractor should
plan on extensive preparatory work prior to painting. The Contractor shall not apply
exterior paint in snow, rain, fog or mist, or when the relative humidity exceeds 85 percent;
or to damp or wet surfaces.
3. The Contractor shall provide finish coats that are compatible with primers used.
4. The number of coats and film thickness required is the same regardless of application
method. The Contractor shall not apply succeeding coats until previous coat has cured.
The Contractor shall sand between applications where required to produce a smooth, even
surface.
5. The Contractor shall apply additional coats when undercoats or other conditions show
through final coat, until paint film is of uniform finish, color, and appearance.
l. Scheduling Painting: The Contractor shall apply the first coat to surfaces that have been
cleaned, pretreated or otherwise prepared for painting as soon as practicable, and before
subsequent surface deterioration. Allow sufficient time between successive coats to permit
proper drying. Do not recoat until paint has dried.
m. Minimum Coating Thickness: The Contractor shall apply materials at the manufacturer's
recommended spreading rate. The Contractor shall provide a total dry film thickness of the
system as recommended by the manufacturer.
n. Prime Coats: Before application of finish coats, the Contractor shall apply a prime coat as
recommended by the manufacturer to material required to be painted or finished, and which
has not been prime coated.
o. Brush Application: The Contractor shall brush-out and work brush coats into surfaces in an
even film. The Contractor shall eliminate cloudiness, spotting, laps, brush marks, runs, sags,
or other surface imperfections. The Contractor shall draw neat glass lines and color breaks.
p. The Contractor shall apply primers and first coats by brush unless manufacturer's instructions
permit use of mechanical applicators.
q. Mechanical Applications: No spray painting is allowed unless requested by the Contracting
Officer’s Representative.
r. Upon completion of painting, the Contractor shall clean the glass and paint-spattered surfaces.
The Contractor shall remove spattered paint by washing, scraping or other proper methods,
using care not to scratch or damage adjacent finished surfaces.
s. The Contractor shall remove temporary protective wrappings after completion of painting
operations.
1. Preparation: Observe manufacturer’s recommendations in regard to preparation of surfaces
to receive paint and application of paint itself. Procedures shall include, but not necessarily be
limited to, the following:

a. Cleaning - Clean down and remove oil, grease and loose foreign matter, including, mold
mildew, dirt and corrosion products, in a manner which causes neither undue damage to the
substrate nor damage to, or contamination of, the surroundings or the paint system to be applied;

b. Glossy Surfaces - Adequately scuff and/or solvent or chemically etch as appropriate to

provide satisfactory adhesion for subsequent paint coats;

c. Filling - Fill cracks and holes with fillers, sealers or grouting cements as appropriate for the
finishing system and substrate, and sand smooth, to ensure all coats finish smooth;

d. Drying - Unless otherwise specified, ensure that surfaces are cured and dry before applying
additional coats of paint;

e. Generally - Remove weld spatter, slag, burrs, or any other objectionable surface irregularities.
Remove any rust and apply rust primer;

f. Apply an oil-based primer to any bare timber surfaces;

g. Light sanding between coats.

1. Paint a 1m x 1m test patch of the nominated finished paint color for approval by the COR;

2. Paint Material - Use only premium quality lines from approved manufacturers such as the
following:
Dulux Weathershield
Solarguard

3. The paint should be formulated for waterfront exposure;

4. If using other than one of the above named products, the contractor shall note the name of the
product they intend to use in their estimate. No products containing lead shall be used on this
project.

5. Primers, sealers, undercoats - Ensure that primers, sealers and undercoats are suitable for the
substrate and compatible with the finish coat and each other;

6. Paint Application

a. Apply paint and related material with an undercoat plus two coats of selected finish color
semi-gloss paint or with the number of coats specified in accordance with the manufacturer's
recommendations. Allow each coat to harden for the drying time (or time between coats)
recommended by the manufacturer;

b. Finish - Ensure each coat of paint is uniform in color, gloss, thickness and texture and free of
runs, sags, blisters, or other discontinuities;

c. Wet Paint Warning - Place notices and do not remove until paint is dry.
d. All balustrades, painted timber, and front entry doors and frames: Dulux “China White” or
equivalent in semi-gloss;

e. All eaves and undersides of verandas: Dulux “China White” or equivalent in low sheen.

8. Repaint all fascias and soffits, windows, window frames, doors and doorframes.

10. Final paint will be applied in two coats and according to the manufacturer's instructions.

WORK AREA PROTECTION

Before painting in any section of the building, use plastic sheeting to protect finishes. Use
masking tape wherever necessary to protect finished work or other surfaces liable to damaged
during painting.

TOUCH UP
Clean off marks, paint spots and stains throughout including on glass, restoring damaged
surfaces to their original condition.

PAINT TYPES AND SPECIFICATIONS

Where Standard Specifications describe and define the standards required for specific materials,
the materials used in the works shall conform to all applicable requirements of the relevant
standard specification.

Use only premium quality lines from approved manufacturers. Use only unadulterated paint
except as per manufacturer directions. Do not combine paints from different manufacturers. On
clear timber finishes use only combinations of putty, stain and sealer recommended by the
manufacturer of the topcoats. Use only the type and quantity of thinners recommended by the
paint manufacturer.

Provide finish coats, which are compatible with prime and undercoat paints used. Provide
barrier coats over incompatible primers or remove and reprise as required.

Do not apply paints when surrounding temperatures and the paint manufacturer exceeds
humidity conditions beyond that recommended.

Do not store or mix paint in areas or on surfaces liable to damage.

SURFACE PREPARATIONS
Other maintenance tasks consist of prep, prime and paint exterior surfaces as the requirement.
Prep work shall consist of power washing and miscellaneous wire brushing. All areas to be
painted shall be pressure washed prior to being painted. Miscellaneous wire brushing shall be
required, as needed, on chipped, flaked or cracked existing painted surfaces to ensure a smooth,
seamless surface prior to painting. Exterior surfaces include, but are not limited to, exterior
walls, footings, hangar doors, conduits, power panels, piping, flashing, gutters, downspouts,
HVAC units and all related features. The contractor shall be responsible for providing
protection of all government property relating to this contract. All painted surfaces should
present a clean and even appearance with no evidence of poor workmanship. Finished paint
surfaces shall be free from sags, wrinkles, drips and other defects or imperfections.

FILLING
All holes, cracks and marks should be repaired with fillers, sealant, putties or grouting cements
as appropriate for the finishing system and substrate, and treat to achieve the required finish in
accordance with industry standards before painting. Tint the filler to match substrate if the finish
is transparent.

Walls should be wiped down as necessary before painting.

WORKMANSHIP STANDARDS
Care shall be taken to ensure that the base surfaces are properly prepared and that the materials
are used correctly. Where other approved Codes of Practice are applicable, the workmanship
and procedures described by the relevant Codes shall be regarded as the minimum standard
acceptable.

Store and apply paint in accordance with the manufacturer’s directions and the methods
nominated in ASTM Paint standards for the painting of buildings" and Construction Standard
Specification Section 09900 Painting. Use applicators and techniques best suited for the type of
material being applied.

"Ridging" at roller overlaps shall not be permitted. Apply finish as heavily as possible without
running to provide a uniform finish and color free from brush marks, hairs and other
imperfections. Paint surfaces behind mobile equipment and furniture the same as similar
exposed surfaces. Paint surfaces behind permanently fixed equipment or furniture. Finish
exterior painted doors on tops, bottoms and side edges the same as the exterior face.

Sand lightly between each successive coat as recommended by the paint manufacturer. Apply
each coat of material at not less than the manufacturers recommended spreading rate.

REMOVE HARDWARE
Remove all hardware, hardware accessories and similar items in place and not to be painted or
provide surface applied protection prior to surface preparation and painting operations. After
completion reinstall all removed items

Exceptional care must be taken to assure tidiness of work. Suitable temporary covers, masking,
drop sheets, drapes and/or barriers shall be provided and maintained effectively where necessary
to protect finishes in surrounding areas that are not to be painted. These are to be removed when
the protection is no longer required. Provide "Wet Paint" signs as required to protect newly
painted surfaces. Carefully remove and reinstate paint splatters from adjacent surfaces.

Upon completion of the work all paint cans, other materials, containers, debris and protective
coverings shall be cleaned up and removed from site and the Contractor shall leave the area in a
clean, neat, and orderly condition satisfactory to the Contracting Officer.

General
1. All work is to comply with local and IBC building regulations.

2. The contractor will rectify any damage to all areas on completion of the works.

3. The contractor shall supply all materials and labor in order to complete the works.

4. All waste material to be taken from site and disposed of by the contractor.
5. Site is to remain tidy at all times and cleaned up on completion of works.

6. All work to be carried out in a workmanship like manner.

7. All Documentation regarding warranties, guarantees and instructional literature are to be

handed to the COR.

8. All care must be taken to protect the carpet and furnishings within the property and drop
sheets to be used at all times where necessary.

9. Any variations are to be priced and approved in writing by the Contracting officer before
proceeding with the work.

10. All measurements are to be confirmed by the contractor on site.

NOTE: Any damage caused by the Contractor or his contractors is to be made good at the
Contractor’s expense.

CONTRACTOR PROVISIONS
The Contractor shall supply everything necessary for the execution and completion of the work
including paint, brushes, rollers, drop sheets, sandpaper, fillers, sealants, scrapers, thinners, tints,
color charts, masking tape and material, ladders and scaffolding. Site preparation and
installation performance shall be in accordance with Australian and ACT building codes and
standards

WORK SAFETY
Contractor shall at its own expense, protect its employees and all other persons from risk of
death, injury or bodily harm arising from or in any way related to the work. Contractor shall
fully comply with all laws, orders, citations, rules, regulations, standards and statutes concerning
occupational health and safety, accident prevention, safety equipment and practices, including,
but not limited to federal and state OSHA regulations. Contractor shall provide the COR with
the contact person responsible for contractor safety compliance. Contractor shall conduct daily
inspections to determine that safe working conditions and equipment exist and safe practices are
observed, and accepts sole responsibility for providing a safe work place for its employees and
all subcontractors and material suppliers. Contractor shall immediately notify the COR of any
unsafe conditions or practices observed on the work site. The Contractor shall immediately
notify the COR of any job related accidents or injuries on the work site.

OCCUPANCY OF PREMISES
Before work is started the contractor shall arrange with the Contracting Officer’s representative
a sequence of procedures, means of access, and space for storage of materials and equipment.

WORKING HOURS
Working hours are from 8am to 5pm Monday through Friday. Request to work outside normal
Embassy working hours shall require seven days advance notice and written approval from the
contracting officer.

SITE PREPARATION AND CLEANING UP

The Contractor shall at all times keep the work area, including storage areas, free from
accumulations of waste materials. Before completing the work, the Contractor shall remove
from the premises any rubbish, tools, scaffolding, equipment, and materials that are not the
property of the Government. Unsightly materials and debris including excess soil, garbage, and
equipment should be removed as required; while materials should be scheduled for delivery only
as required for immediate use.