Maharashtra State Road Transport Corporation

STORES & PURCHASE DEPARTMENT, JAHANGIR BOMAN BEHRAM MARG, MUMBAI-400 008.
Tel : 022- 23024030/4025/4029 Email:- msrtcsnp_cb @yahoo.com
……………………………………………………………………………………………………….....
E-TENDER NOTICE No. 02/2022-2023
E- Tender No. 2022_MSRTC_ 818705 _1, Dtd.06.09.2022
TENDER :- " M.S.Plain Washer, Spring Washer Payment through Net Banking
& Various Types of CSK Head Screw " Mode Only.
TENDER TO BE CLOSED ON :- 20.09.2022 1) E.M.D. . 75,000/-
TENDER SHALL REMAIN VALID TILL:- 2) Tender Form Fee 5,310/-
6 Months from the date of opening of Tender

M/s _______________________
_______________________
Subject:-Tender for TENDER :-" M.S.Plain Washer, Spring Washer & Various Types of
CSK Head Screw
Dear Sir,
Please find enclosed herewith the tender documents for subject procurement group.
The important instructions in regard to above mentioned tender are as under:-
1 This tender is Two bid system tender viz. “QUALIFICATION CRITERIA WITH TECHNICAL
TENDER” and “COMMERCIAL TENDER”. The Technical Tender & Commercial Tender
should be uploaded separately.
2 You must submit TECHNICAL TENDER- duly completed in all respects along with the necessary
documents mentioned in the Tender online.
3 You must submit COMMERCIAL TENDER – duly completed in all respects online.
4 TENDER DOCUMENT shall contain following.
Please note that, the technical tender should not contain any price information.
A) Documents to be uploaded along with TECHNICAL TENDER, (1st e-Envelope)
Tender Document – Declaration
Annexure A : Pre- qualification Criteria (The tenderer should upload the required
documents mentioned in annexure "A")
Annexure B : Blank Item schedule to specify items quoted in tender along with GST & HSN Code
(Please do not quote rates in this Annexure)
Annexure D : Tender Specifications.
Annexure E : Tender sample & test charges (Not applicable to this Tender)
Annexure F : Acceptance of Terms and Conditions.
Annexure J : Details in respect of payment through CMP( Cash Management Product)
mode.
Annexure X : Vendor’s information.
Annexure W : Certificate with UDIN from Chartered Accountant (C.A.) certifying the turnover of
the firm.
B) Documents to be uploaded along with TECHNICAL TENDER, (1st e-Envelope)
Annexure B : Blank Item schedule to specify items quoted in tender along with GST & HSN Code
(Please do not quote rates in this Annexure)
Annexure F : Acceptance of Terms and Conditions.
Annexure J : Details in respect of payment through CMP( Cash Management Product)
mode.
Annexure X : Vendor’s information.

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 Documents to be Uploaded along with COMMERCIAL TENDER ( 2nd e-Envelope)
BOQ Sheet : Item Rate Schedule.-
as per enclosed BOQ format will be considered for finalization of business.

Kindly ensure that the tender document submitted must be accompanied with all
relevant documents requested
In case of any clarification required, you may contact our Stores Officer on phone no. 022-
23024023/24/25/32/35 and may notify to MSRTC in writing to General Manager (S&P), Stores &
Purchase Department, Jahangir Boman Marg, Mumbai Central 400 008.

Thanking you,

Yours Faithfully,

General Manager (S&P)

Maharashtra State Road Transport Corporation,
Stores and Purchase Deptt.
Mumbai Central, Mumbai-400008.

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 Instructions
1) TENDER SCHEDULE:

Tender for:- :-" M.S.Plain Washer, Spring Washer & Various Types of CSK Head
Screw "

Seq. Stage Start Expiry

No. Date Time Date Time
1. Tender Release 06.09.2022 11.00 -- --
2 Tender download 06.09.2022 11.00 20.09.2022 18.00
3. Bid submission 06.09.2022 11.00 20.09.2022 18.00
4. Tender opening 22.09.2022 14.00 -- --

The last date for payment of tender form fee, earnest money deposit & submission of
tender online shall be 20.09.02022 upto 18.00 hrs.

2) Tender Form Fees to be paid online through Net Banking Mode Only.
For downloading tender Forms: Refer portal https://mahatenders.gov.in

3) Earnest Money Deposit :

Micro & Small Manufacturers having UDYAM Registration Certificate for tendered item
only are eligible for exemption in EMD, otherwise such manufacturers will have to pay
EMD.

The readable valid photo copy of UDYAM Registered Certificate duly certified by the
tenderer must be enclosed.

4) Test Charges-Not applicable to this tender.

Wherever applicable the bidder shall pay the same through net banking directly to
MSRTC in SBI A/c No.10044570599. The undertaking on letter head payment
mentioning transaction details i.e. payer's Bank Name, Account Number, date &
amount should be uploaded with technical bid.
.
5) GENERAL INSTRUCTIONS:

a) To view- Tender Notice, Detailed Time Schedule, Tender Document for this Tender
and subsequently purchase the Tender Document and its supporting documents,
kindly visit following e-Tendering website of https://mahatenders.gov.in

b) The Bidders participating first time for e-Tenders on GOM e-tendering portal will have
to complete the Online Registration Process for the e-Tendering. A link for enrollment
of new bidders has been provided Bidder manual kit on https://mahatenders.gov.inor
contact the 24x7 help desk on 180030702232/ +917878107985/ 86 &
+917878007972/73.

c)Those Bidder not having Digital Signature and willing to participate in the online e-
Tendering process are required to procure Class II or Class III Digital e-Token having

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 one certificate inside it, for Signing/Verification purpose. The tender should be
submitted online using individual’s Digital e-Token.

6) PURCHASE AND DOWNLOADING OF TENDER FORM:

The Tender form will be available online only. Tender forms will not be sold manually.
The online Tenders, of those Bidders whose Tender Form Fees along with the
Earnest Money Deposit is received within the prescribed time limit shall only be
considered.
The bidders are required to download the tender document within the prescribed
date & time mentioned in online tender schedule. After expiry of the date and time for
tender document download, Corporation will not be responsible for any such failure on
account of bidders. Non downloading the document within the schedule even though
they have paid the cost of the tender to the Corporation, in such case the cost of the
tender paid by the bidders will not be refunded.
7) SUBMISSION OF BIDS

Both the Bids (Technical & Commercial) shall have to be prepared and
subsequently submitted online only.
Bidder should ensure that the bid is submitted well in time and not to wait till last
moment to safeguard their own interest. MSRTC does not take any responsibility, for non
submission of bid due to either reason i.e. non working of e system /slow running of
network etc. The bidder should ensure that his hardware & software is compatible to the
on line system as under.

Hardware and Software Requirement for bidder to upload the Tender Form

A) SYSTEM REQUIREMENTS

 Operating System- Windows XP with Service Pack 3 or Windows 7 or

Windows 8
 Other Software like Microsoft Office 2003 and above, Antivirus, Adobe PDF
Reader, Pdf Converter, WinRar,etc.
 Browsers – Firefox 3.5 and above or IE 9 and above or Chrome 18 and above.
ActiveX/JavaScript should be enabled. Turn off the ‘Pop Up blocker’ i.e. Allow
‘Pop-Ups’
 Java Runtime Environment (JRE)
- JRE 64 version 1.6 or above to be installed if your Window OS is 64 bit.
- JRE 32 bit version 1.6 or above for eToken operations.
 Digital Signature Certificates-
- Digital Signature Certificate (Signing & Encryption Certificates) of type Class
3 or type Class 2 issued by any Certifying Authority (CA) under Controller of
Certifying Authorities (CCA) of India.
- Presently, Certifying Authorities viz ,Sify, nCode, eMudra are authorized by the
Controller of Certifying Authorities (CCA).
- DSC drivers are installed in the system.
- DSC should be procured/purchased at least one day in advance before
enrollment in the portal.
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  Internet- Dedicated Broadband Internet connection with minimum 1 mbps
speed or above.
 Others- UPS, Scanner, Printer.

B) WEB SITE DETAILS

Maharashtra State eProcurement Site URL – https://mahatenders.gov.in

For Help please contact-
Telephonic Help Support, call Toll Free Help Desk Number- 1800 3070 2232
Or Mobile Number=+91-7878107985 , +91-7878107986 ,+ 91-7878007972 and +91-
7878007973
8) Online Bid Submission.
A) TECHNICAL BID
Documents related to technical envelope should be Scanned in .PDF format &
then converted to.RAR Format. Each documents needs to be signed digitally by
bidder’s digital signature and uploaded directly.

B) COMMERCIAL BID
The Commercial bid will be submitted in the format provided in Tender Document
i.e. Annexure - BOQ
The bidder shall not quote his offer any where directly or indirectly in Technical
Envelope , failing which the Commercial Envelope shall not be opened and his tender
shall stand rejected.

9) OPENING OF TENDERS :
The tender will be opened on the date specified in the tender schedule unless
otherwise extended. The following procedure will be adopted for opening.
1. Tenderer may remain present at the time of technical tender opening or they may verify
the technical document on website.
2. Tenderer may raise objection if any regarding technical tender documents of any other
tenderer within 3 days from the date of opening of technical tender. Objection will be not
entertained after expiry of 3 days.

A) ENVELOPE NO. 1 :- (Technical Bid)

Technical Bid of the tender will be opened online to verify its contents as per
requirement. If the various documents contained in this envelope do not meet the
requirements as per tender schedule, a note will be recorded accordingly by the tender
opening authority and the said tenderer’s Price bid will not be considered for futher action
and the same will be recorded.The decision of the tender opening authority in this regard
will be final and binding on the bidders.The technical bids will be evaluated as per pre-
qualification criterias.

B) ENVELOPE NO. 2 :- (Commercial Bid)

After technical evaluation the qualified bidders commercial bid opening date will be
communicated through the system automatically through e-mail. The disqualified bidders
will also be communicated automatically with reason for rejection of technical bid.

General Manager (S&P)

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 Terms and Conditions of the Tender
A) Introduction
A1.About MSRTC MSRTC is a leading passenger road transport organization in the
nation having fleet of over 18600 buses in the State of Maharashtra.
The Organizational Structure of MSRTC is One Central Office, 33
Divisional Offices and 250 depots. Besides this MSRTC have 3
Central workshops, 9 Tyre Retreading Plant, 1 Printing Press and 1
Central training Institute at Bhosari, Pune. MSRTC daily operates
more than 60 lakhs kilometers on more than 20,000 routes with the
help of more than 1.05 lacs of its employees. Annual turnover of
MSRTC is to the tune of Rs 8000 Crores.
A2.Purpose The tender is invited to use the material/ spare parts / Assys. etc. for
maintenance purpose, to keep the vehicle in good condition for the
comfort and safety of passenger.
A3.Cost of The Tenderer shall bear all costs associated with the preparation and
tendering submission of its tender, and MSRTC will in no case be responsible or
liable for these costs, regardless of the conduct or outcome of the
tendering process.
A 4 Specifications Specifications applicable are enclosed at Annexure-D
B) The Tendering Documents
B1. General The Tenderer is expected to examine all instructions, forms, terms,
specification and other information in the tendering documents.
Failure to furnish all information required by the tendering documents
or submission of a tender not substantially responsive to the
tendering documents in every respect will be at the Tenderers risk
and may result in rejection of its tender.
The language of the tender shall be in English Only.
B2.Condition of A prospective Tenderer requiring any clarification of the tendering
Tendering documents may notify MSRTC in writing to General Manager (S&P),
Stores and Purchase Department, Jahangir Boman Beharam
Marg, Mumbai Central, Mumbai-400008
B3.Rejection of The General Manager (S&P) has right to reject any or all the tenders
Tender so received on the due date without assigning any reason thereof.
C) Preparation of Tenders
C-1. Prices i. Prices shall be quoted in the Indian Rupees (INR) & as per
Annexure- BOQ The offer shall be valid for 6 months from the date of
opening of technical tender.
ii. Prices shall be on FOR Destination basis at MSRTC,
Central Workshops & Divisional Workshops at District Head
Quarter Places all over Maharashtra. exclusive of Taxes, but
inclusive of packing forwarding, insurance & freight charges.
Kindly note that no change in the FOR Destination basis term /
Delivery point will be accepted.
iii. Firm will clearly mention the quantum of GST applicable. The
tender received without mentioning % age and GST are liable for
rejection.
iv. Discounts – In regard to the discounts, it is to clarify that all
discounts offered will be availed by MSRTC based on the business
awarded to the firm without linking it to the condition of No. of orders
placed or without the condition of minimum quantity / value of supply at
one destination.
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 v. The Corporation shall not be responsible for any omissions or other
errors committed by the Tenderer in communicating cost components.
Any liability arising out of any tax, levy or components thereof not being
explicitly stated by the Tenderer shall be totally borne by the Tenderer.
vi. The Commercial Tender shall be prepared in non editable ink and
shall not contain any strikeouts, overwriting, erasures or other
modifications and shall be free of any clerical or computational error.
The Tenderer has to fill up the Rate Annexure-"BOQ "compulsory else
tender will liable for rejection
vii. The Commercial Tender shall be submitted on line. Non-
compliance to these instructions shall make the Commercial Tender
liable for rejection.
C-2 Earnest Money Deposit :-
a) Each Tenderer has to pay EMD as mentioned in point No.3 under
instructions.
The Earnest Money deposits will be returned as per following schedule:-
 In case of Tenderer whose tender is rejected for not fulfilling the pre-
qualification criteria,
 In case of Tenderer whose Technical tender qualifies in pre-
qualification criteria, EMD will be refunded after tender is decided and
rate Contracts are issued subject to settlement of outstanding dues, if
any.
b) The Earnest Money Deposit may be forfeited –
 If the Tenderer withdraws its tender during the period of tender
validity specified by the Tenderer in the Tender Form.
 If Tenderer fails to accept letter of intent / Rate Contract within the
specified time limit.
 If the tender provides false / misleading information / documents in
the tender.
c) No tender shall be accepted unless the Earnest Money Deposit is paid
d) Failure in submission of E.M.D. will entitle Corporation not to
consider the tender
e) No interest will be paid on the E.M.D.
f) The SSI/ NSIC/MSME approved firms have to submit the certified
true copy of the UDYAM Registration Certificate in support of being
SSI/NSIC/MSME approve unit.
g) The General Manager (S&P) reserves the right to recover amounts,
if any, due to the Corporation from the E.M.D.
C-3.Validity of Tender shall be valid for the period of 6 Months for its acceptance,
Tender from the date of opening of Technical Tender.
C) Submission of Tender
D1 Uploading of Tender
The tenderer shall upload :-
1) Technical Tender
2) Commercial Tender along with required documents.
Technical Tender & Commercial Tender should be uploaded separately.
D2. Qualification criteria
Only vendors who fulfill pre qualifications mentioned in “Pre-
Qualification Criteria” enclosed at Annexure ''A'' of the tender are
eligible to participate in the tender.
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D3. Clarification of offer
To assist in the scrutiny, evaluation and comparison of offers,
General Manager (S&P) may, at his discretion, ask some or all
vendors for clarification of their offer. The request for such
clarifications and the response will necessarily be in writing.
E) Award of Contract
E1. Award  First only qualification criteria would be evaluated based on
Criteria supporting documents submitted by respective vendors. The vendors
who are fulfilling qualification criteria given in the tender document,
only their technical offers would be further evaluated to check
submission of all required technical information pertaining to product
specifications and documents as specified in the tender documents
are submitted or otherwise.
 The vendors who are meeting pre-qualification criteria prescribed
in the tender document & whose technical offers are found to be in
accordance with the requirement mentioned in the tender document
would be short-listed.
 The tender Sample of such short listed vendors will be sent for
testing and Commercial Tenders of vendors whose tender sample is
passed would only be opened. Opening date of Commercial Tender
will be informed to such shortlisted vendors. (Note :- For this item
Tender Samples are not required, Hence this clause will not be
applicable for this tender )
MSRTC will award the contract to the successful Tenderer whose
tender has been determined to be substantially responsive and to be
the most advantageous tender from the point of view of MSRTC.
It is the discretion of MSRTC to decide whether to select one or
more sources to fulfill its requirement.
The award of business will be decided as per MSRTC formula and
details about the same are mentioned in AE.
E2. MSRTC’s right to accept any Tenders and to Reject any or All Tenders
The General Manager (S&P) reserves the right to accept or reject
any tender and to annual tendering process and reject all tenders at
any time prior to award of contract without thereby incurring any
liability to the affected Tenderer or Tenderers or any obligation to
inform the affected Tenderer or Tenderers of the grounds for the
MSRTC’s action.

E3. No Commitment to accept lowest or any tender-

The General Manager (S&P) shall be under no obligation to accept
the lowest or any other offer received in response to this tender notice
and shall be entitled to reject any or all offers including those received
late or incomplete offers without assigning any reasons whatsoever.
The Corporation reserves the right to make any changes in the terms
and conditions of purchase order / rate contract applicable to tender.
The General Manager (S&P) also reserves the right to accept the
whole or any part of tender or portion of the quantity offered any by
you.

E4. Notification of Award

Prior to expiry of the validity period of tender, the MSRTC will
notify the successful Tenderer in writing, to be confirmed in writing,
that its tender has been accepted. The notification of award will
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 constitute the formation of the contract. No communication will be
made with other Tenderers.

E5. Security a) Every Tenderer whose tender is accepted either in whole or in part,
Deposit must deposit by way of Security Deposit for the due and proper
fulfillment of terms and conditions of contract , an amount equal to 10%
of the estimated values of contract or Rs.30,00,000/-(Rs. Thirty Lacs
Only) whichever is lower. For business above Rs.300 Lacs Security
Deposit will be Rs.30 Lacs + 1% of allotted business above Rs.300
Lacs For Small Scale Industries, Security Deposit payable will be
10% of value of business allotted or Rs. 5,00,000/- ( Rs. Five Lacs
only ) whichever is lower Estimated value is purely tentative value of
purchases, however General Manager (S&P) does not bind himself to
make actual purchase equivalent to estimated value.
b) The Security Deposit should be submitted within the period
specified in the acceptance/ offer letter sent to the successful
Tenderer, failing which MSRT Corporation may cancel the acceptance
of the offer of such Tenderer. In case of non-submission of Security
Deposit or cancellation of acceptance letter, the firm will not be
allowed to participate in MSRTC’s Tender enquiry for next 3
Years.
c) The Security Deposit may please be paid in cash / Demand Draft for
which MSRTC will not pay any interest. If Security deposit is submitted
by Demand draft then the same should be payable on any Bank in
Mumbai, in favour of "MSRTC STORES & PURCHASE Fund A/c."
The Security Deposit may also be paid in the form of Banker’s
Guarantee Bond. If the amount of Security Deposit exceeds Rs.
10,000/-, the Bank Guarantee will have to be executed on stamp paper
of the value of Rs.100/- in terms of Section 2(2) (1) read with Articles
54 of the Schedule – I of the Mumbai Stamp Act 1958, further
amended by notification No. 25(3)(4) Act No 17-1-1993. The Deposit
will be forfeited, if the Tenderer fail to render their services ordered by
this office within the date stipulated in the service order or commits any
breach or breaches of any of the terms and conditions of the contracts.
Banker’s Guarantee must be also in the name of General Manager
(S&P), M.S.R.T. Corporation, Mumbai –400008 and should be valid
for 24 months from the date of issue of contract or 12 months
from the date of expiry of contract period whichever is later.
d)Any dues to the Corporation on account of recoveries of penalties,
test charges etc. including earlier dues , if any, will be recovered from
the successful Tenderers Bank Guarantee, if not settled by the vendor
.e)The MSRTC reserves the right to withdraw/ reallocate the share of
business to other Tenderers, if the successful Tenderer/s does not
settle their outstanding dues, if any, to the MSRTC within a fifteen days
from the receipt of intimation to that effect, by the Tenderer.
f) The Security Deposit is liable to be forfeited in case of non –
adherence of the Additional condition ( iii) on page-2 of tender
form.
E6. Entering into a Contract
At the same time as the MSRTC notifies the successful Tenderer
that its tender has been accepted, the successful Tenderer shall enter
into a written contract with MSRTC for a period one year.

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E7. Right to alter requirement, terms and conditions
i)The General Manager (S&P) reserves the right to change the
requirement specified in the tenders.
ii)The General Manager (S&P) reserves the right to add/ modify/delete
any of the terms and conditions listed in the tender. Only those
Tenderers who accept these conditions in full will be considered. Final
terms and conditions will be given at the time of placing of order or at
the time of entering into contract with modifications if any.
F ) Payment Term
The payment term applicable for the contract shall be "100%
payment will be made by our units within 30 days from the date of
receipt of material." No other payment term will be accepted.
The payment will be made by our units through C.M.P. (CASH
MANAGEMENT PRODUCT). To avail this facility it is mandatory
that Tenderer should open their account in the bank wherein core
banking facility is available. It is mandatory to provide E-mail of
bank and firm for confirmation of payment details.
2% TDS will be deducted while admitting the payment under GST
Act.2017 Vide notification No. 50/2018. TDS will not be
deducted from the bills of Govt./ Semi Govt./ PSUs companies
as per Govt. of India Notification No. 61/2018 -Central Tax
dt. 5 November 2018.
th

G)IT Certificate The Tenderer should enclose the Income Tax Clearance certificate
along with the tender document.
H) Banker The Tenderer shall furnish the name, address & E-mail id of his
Banker for reference.
I) Jurisdiction
Any disputes or litigation arising out of or in connection with the terms
of this contract and or supply or supplies made there under, including
any suit to enforce the right or either party under / or in respect of this
contract, shall be instituted and exclusively triable by the Courts of
Competent Ordinary Jurisdiction within Greater Bombay (Mumbai) .
Notwithstanding that part of the clause of action may have arisen
outside jurisdiction of such courts and the suppliers expressly agree to
the Jurisdiction of such courts.
J) Goods &Service Tax ( IGST/SGST)
IGST/SGST of any description whatsoever, where leviable and
intended to be claimed from the purchaser, whether as part of the
price or may of tax in pursuance of any statutory provision enabling
the dealer to collect the GST leviable on him from the purchaser
should be distinctly shown along with the prices quoted. Where this is
not done all claims for payment of reimbursement of GST of any
description whatsoever whether as part of the price or as a tax shall be
deemed to be waived for all occasions and no such claims shall be
entertained on any ground whatsoever.

K) Force Majeure clause

If the failure in supplies has arisen from an act of God, disorganization
of public transport, Thunder, Flood, Lightening, Earthquake, major
power failure, strikes, lockouts, pandemic situation or any other
inevitable or unforeseen events beyond human control, directly or
indirectly interfering with the supply or any other cause which may be
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 admitted as reasonable ground for non supply in time is justified by the
circumstances of the case , MSRTC may forgo the claim for any such
loss or damages as aforesaid. The request to condone the delay in
such case will be considered provided a written request with third party
documentary evidence is received in advance or within a reasonable
time to MSRTC. MSRTC reserves the right to reject such a request, if
not satisfied with documents submitted and not binding to give any
intimation in this regard..
L) Risk Purchases
On entering into Contract or after placement of Order, if you fail to
provide the material in accordance with the terms and conditions of the
contract ,the General Manager (S&P) / ordering unit heads shall be
entitled to purchase from another source , at your risk and cost and at
the price as the General Manager (S&P) / ordering unit heads shall
be in his sole discretion think fit and if such price shall exceed the rate
set out in the schedule you shall be responsible to pay the difference
between the price and at which such services availed by the General
Manager (S&P) / ordering unit heads and the price calculated at the
rate set out in the schedule. Further, the Risk Purchase shall not be
applicable, if payments are not effected within 30 days due to shortage
of funds.
M ) Tender Sample Not applicable to this Tender
 The tenderer will submit the sample of the product as per the details
mentioned in Annexure E. The details of Tender Samples to be
submitted along with the details of Test Charges to be paid are
enclosed in "Annexure E".
 No samples shall be returned by the Corporation. Sample must be
submitted along with tender OR latest within 7 working days from
opening date (inclusive of opening day of the tender). Tenders
received without samples wherever called for, will be out rightly
ignored. Tender Sample analysis report will be furnished on the
portal.
 Kindly note that if Tenderer do not submit the test charges along with
the tender as specified in Annexure E, its tender will be ignored.
 In case samples are not submitted, then test charges deposited will
be forfeited in respect of the items for which samples are not
submitted & the said items will be out rightly ignored / rejected.
 In case Tenderer fails to pay test charges of all items quoted & as
mentioned in Annexure "E", the items against which test charges are
not paid by Tenderer, said items will be out rightly ignored/rejected.
 Re-testing of tender sample is not permissible / allowed.
N) Inspection of Material
a) Acceptance of material:-
i) On receipt of the material, the respective consignee unit Inspecting
Authority will check its conformity to the prescribed specifications. If it is
found satisfactory then the material will be accepted.
ii) If material is rejected by the consignee due to it's not conformity to the
prescribed specifications or the approved samples or for any other valid
reason, the firm will be informed accordingly by registered letter/e-mail.
The firm will be allowed 30 days from the receipt of communications to
replace the rejected material.

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iii) In case the rejected material is not replaced by the firm till 45th day,
then after 30 days to 45th day i.e. for two weeks, MSRTC will charge 2%
(Two percent) ground rent for storage on the basic value (excluding
GST) of the rejected material. On firm's failure to replace the rejected
material within the stipulated period, MSRTC shall be free to purchase
the material from elsewhere, at the risk & cost of firm. If the firm fails to
replace the rejected material within 45 days of the intimation of it's
rejection, MSRTC shall have the rights to sell the rejected material by
public auction with notice thereof given to the firm & sell proceeds after
adjusting all dues, expenses & costs realized in the auction shall be
credited to the supplier & adjusted against bill in hand.
iv) Use of Defective Materials:- If the supplier fails to replace the
rejected material and consignee unit has decided to accept such
consignment after re-inspection observing its functional suitability,
without effect on quality production, shortfall and urgency of material etc.
the consignee unit may accept the same by leving penalty as deemed fit
with due technical commercial consideration. The penalty will be
informed to the supplier and will have to reimburse by the supplier
immediately.

b) Testing Of Random Sample:On acceptance of material, as per

clause (a) (i) above, the random samples from the consignment will be
taken and tested either in Govt. Test House or elsewhere. If the test
results are satisfactory, M.S.R.T. Corporation will pay for the test
charges. If the test results are unsatisfactory supplier shall be liable to
pay the test charges, consequential expenses & penalty charges as my
be deem fit by the unit heads of the consignee units considering the
parameters in which random samples failed & these charges as well as
Test charges & consequential expenses will be recovered from the any
payable amount / dues, invoices of the firm & / or security deposits. In
addition to above the consignee unit of the M.S.R.T. Corporation may
without prejudice to the other rights of the purchaser will take any of the
following actions.
i) Reject the entire/ balance consignment from which the random
sample was drawn & which failed during the test. The firm may be
informed to take back the rejected consignment.
ii) Purchase from elsewhere without any notice and on the account &
the Risk of the firms.
iii) Where action is taken in sub-clause (ii) above, the firm shall be
liable for any loss which the M.S.R.T. Corporation may sustain on its
account. The firm shall not be entitled to any gain on such purchase &
the manner & method of such purchase shall be at the entire
discretion of M.S.R.T. Corporation.
However, purchasing MSRTC Units may utilize the material
without waiting for receipt of Test Report, Acceptance of material for
utilization do not mean that the material received was as per specified
specifications. The material received shall be treated as accepted if it
passes in the Laboratory test only.
If Tenderer is a past supplier or existing supplier to MSRTC and
wish to have a copy of test report of random samples tested from his
supplies to MSRTC then Tenderer can make a request to Chief
Engineer (R&D) at following address.
Chief Engineer (R&D)
S.T. Central Workshop, Research and Development Wing,
12
 Dapodi, Pune -411012
Phone- 020- 27144331 , Fax- 020- 27145708
E mail – [email protected]
The true copy of the test report duly signed by chief Engineer
(R&D) will be provided after receipt of test charges from Tenderer
either by cash or DD in the name of MSRTC FUND ACCOUNT
payable at Pune. The details of test charges to be paid will be
informed by chief Engineer (R&D) after receipt of written request from
the Tenderer mentioning the details of item, and Rate Contract No.
etc.
O) Criteria for levy of penalty/compensation payable by the supplier to the purchasing
The supplies received from the supplier by the purchasing MSRTC Units
may be subjected to the laboratory testing as may be decided by the
MSRTC Units. If the sample fails to meet the requirement of any one or
more parameters specified in the specifications applicable to the
contract then the lot from which the sample has been drawn shall be
considered as not having meet the requirements of this specification &
as a consequence thereof, compensation will be payable by the supplier
based on the value of the lot (Inclusive of all taxes & incidentals) which
will be decided on the loss of marks from the total marks allotted to each
of the tests as detailed in the specifications.
i)The loss of marks will be in proportion to the extent to which actual test
values deviate from the specified values for test parameters marked as ‘
P'
ii)The loss of marks will be total for test parameters marked as ‘ T ‘
iii) In case any of the tests is not carried out, there will be no recovery of
marks for that given test.
For some test parameters the proportionate recovery can be
made whenever the test reports indicate specific values. Whereas for
some test parameters the recovery is required to be made total. In case
the test reports do not give specific values and also the nature and
applicability of the test parameters is such that total recovery is to be
made. Therefore, the test parameters are classified as P or T which is
clearly mentioned against each test parameters. Proportionate marks
shall be considered for the test parameters which are classified as “P”.
Total marks shall be considered for test parameters which are classified
as “T”. The penalty shall be leviable by the purchasing MSRTC Units
based on a single test report also. If more number of samples have
been drawn and tested for the same item from the same lot then the
average shortfall/ deviation will be computed taking into account all the
test reports for that item including both passed as well as failed test
reports. The penalty will be applicable on gross value of supplies made
in a given lot of that item which had failed in the tests.

For example if different items are supplied in a given lot say item
to O.E. part No.X,Y & Z or MSRTC items Code No.A,B & C i.e. items to
different O.E.part Nos. or items to different MSRTC code Nos. A (as the
case may be) only fails in Tests , then penalty will be levied only on
gross value of supplies made in that lot of item to O.E.part No.X or item
to MSRTC Code No. A (as the case may be).

13
 Sr. Parameter If Loss If Loss of If Loss of marks are 3%
No of marks are or more than 3%
. marks more than
are up 0.5% but
to 0.5% less than
3%
1 Test Yes Yes Yes
Charges
2 Cost of No Yes Yes
Material
3 Administrati No No a) 3% of the lot value
ve penalty (upto Rs.1.5 lakhs )
subject to max. Rs.
3000/-
b) 2% of the lot value
(above Rs.1.5 lakhs )
subject to max. Rs.
5000/-
4 Penalty Yes Yes Yes
based on
loss of
marks
P) General Conditions
1) Failure or breach of the clause shall render the Tenderer/s liable for
banning them from the business with MSRTC.
2) Every term shall be mentioned in proper detail and shall be no
ambiguity in terms in the renderer’s response to the Tender.
3) The Tenders shall be free from strikeouts, over-writing, erasures or
other modifications or any clerical, computational or other errors,
failing which such tenders shall be liable for rejection.
4) Incomplete or erroneous tenders are liable for outright rejection.
5) Tenders not complying with instructions mentioned in the tender are
also liable for outright rejection.
6) The Commercial Tender will be opened in respect of only those
Tenderers, whose Technical tender is qualified.
7) Approaching any of the Authority / Officer of the Corporation,
through himself or by his authorized agent to influence to obtain
favorable decision in respect of tender shall be disqualification and for
this breach Earnest Money Deposit will be forfeited.
8) For urgent requirement of material MSRTC may advice the
successful Tenderer to effect supplies as per purchase orders placed
by the units as per the terms and condition of the tender. If the bidder
fails to supply the material he will be banned to participate in the
MSRTC tender for further period of Three years.
Q) Decision of Disputes
Any disputes that may occur shall be settled at the level of the Vice
Chairman and Managing Director, MSRTC. However if the dispute
pertaining to technical issues, shall be referred to the Technical
Advisory Committee formulated by MSRTC whose decisions shall be
final and shall decide the matter.
R) Dues to the Corporation
The General Manager (S&P), MSRTC reserves the right to himself to
recover the amounts, if any, due to the MSRTC against the earlier and
14
 against the contract that may be entered into against this tender from
any amount that may be due from the MSRTC.
S) Action on receipt of consecutive failure of Random Samples in the Laboratory
Testing
"On receipt of consecutive 3 "C" grade test report for the same item,
the item will be deleted from the contract.
The deleted item is eligible for restoration on receipt of consecutive 2
"A" grade test reports for the same item and part number.
However, on receipt of consecutive 5 "C" grade test report for the
same item, the Rate Contract will be terminated."
T ) Fall Clause

If l If lower rates & / or better terms than those agreed with M.S.R.T.
Corporation are offered by the firm to ASRTU/ any other STUs during
the currency of the rate contract, such lower rates & / or better terms &
conditions shall become Ipso- Facto applicable to all the contracts with
M.S.R.T. Corporation with effect from the date of offer given.
U ) Reduced rates offered in the tender by the existing contract holder
If the firm on contract offers reduced rates, terms and conditions in this
tender if compared with the contracted rate, terms and conditions, then
the same will be made applicable for the existing contract from the
date of submission of such offer without your consent.
V) Period of Contract
This tender is invited for purpose of entering into Rate Contract for a
period of one year from the date of issue of Rate Contract. However
MSRTC may place, if feel necessary, the Purchase Orders up to last
date of Rate Contract period contracted for the supplies not later than
three months from the last date of contract period.
However, General Manager (S&P), MSRTC reserve right to extend
the period of rate contract for further period of 3 months or more
upon expiry of initial period of one year of Rate Contract, if feel
necessary. MSRTC may place, if feel necessary the purchase Orders
up to the last date of the Rate Contract period contracted (i.e extended
period of 3 months) for the supplies not later than 3 months from the
last date of extended contracted period.
W) Wharfage Clause
MSRTC, will pay wharf age or demurrage, if delivery is not taken by
consignee within 3 working days of receipt of R. R. Any Wharfage /
demurrage that may occur before this period would be recovered from
the firm's bill.
X) Packing and Delivery of Material
The firm shall be responsible for proper packing and delivery of the
stores and in the event of any loss, damage breakage or leakage due
to insufficient or defective packing, the firm shall replace the stores or
make good loss on receipt of intimation thereof from the MSRTC and
within the time specified in the intimation. The decision of MSRTC as
to whether the loss, breakage or leakage has been caused due to
insufficient or defective packing shall be final and binding upon the
supplier. The MSRTC shall be at liberty to purchase such stores at the
risk and cost of the supplier in the event of their failure to replace the
stores or make good their loss within the time specified in the
intimation and provision of clause (R) {i.e. Replacement of rejected
15
 material} above shall apply to such purchases . Delivery of the stores
shall not be considered complete till they inspected, weighted, counted
and passed by MSRTC.
Y) Liquidated Damages Clause
a) If the supplier fails to deliver the stores / materials or any
installment thereof within the specific period fixed for such delivery or
at any time repudiate the contract before the expiry of such a period ,
the MSRTC without prejudice to the other rights of the purchaser to
recover the damages for breach of the contract , recover from the
supplier as agreed liquidated damages and not by the way of penalty
as such equivalent to 2% of the price of any stores/ materials which
the supplier has failed deliver within a period fixed for the delivery in
schedule for each month or part of month during which the delivery of
such a stores/ material may be in arrears. Where delivery thereof is
accepted after expiry of aforesaid period subject to the conditions that
the damages to be calculated shall be limited to 10% of the value of
delayed supplies.
Provided however the pendency of any claim or dispute on the price
variation or price revision shall not relieve the supplier from the
obligation to supply the contractual stores / materials in accordance
with the delivery schedule at the existing prices and all terms,
conditions and consequences of clause to the extent applicable, shall
apply in full force and effect the supplies on the plea of pendency of a
claim or dispute on price variation or revision.
Z) Penalty for Delayed Supply
a) If you fail to supply the materials in accordance with the terms and
conditions of this rate contract and purchase orders placed by the
G.M. (S&P) MSRTC or our units on behalf of G.M. (S&P) within
stipulated time, such delayed supply will attract the penalty as under
i) First 7 days - -- -- - No Penalty
ii) Next 15 days (excluding first 7 days) – 1/2% (Half)Penalty on the Net
Invoice value of consignment.
iii) Delay beyond 15 days ( excluding period at (i) & (ii) above) –
1/2% (Half)on every delayed 15 days with cumulative effect.
b) The supplies delayed beyond 3 months of expiry of contractual period
may not be acceptable by respective M.S.R.T. Corporation units. The
penalty for such delayed supplies will be in proportionate to the number
of months delayed i.e. if such is delayed by 5:5 months, the penalty will
be 5.5% of net invoice value. However, this penalty will not exceed 10%
of net invoice value.
c)The pending of any claim or dispute on the price variation or price
revision shall not relieved the supplier from the obligation to supply the
contracted stores in accordance with the delivery conditions. The
consequences of Risk Purchase Clause of these general conditions to
supply to the extent possible shall apply in full force and effect to any
non supply withholding of supply or delaying supply the supplier on the
plea of pending of a claim or dispute or price variation, revision will be
treated as breach of contract.
d)However, if payments are not effected within 30 days due to
administrative delay or shortage of fund, then under exceptional
circumstances and recording reasons in books of accounts , the delay
penalty will not be levied.

16
AA) Subletting of Contract
The supplier shall not assign or sublet the contract awarded in their
favour, or any part thereof or any interest therein without the written
permission of the MSRTC and on breach of this provision the MSRTC
may terminate the contract and forfeit Security Deposit or encash the
bank Guarantee and withhold all dues from the MSRTC. Similarly, the
Corporation reserves the right to take such remedial measures as it
may think fit.
AB) Subsequent offers
Tenderer is requested to quote their most competitive offer while
submitting the tender itself. Any subsequent offer received after the
closing date of the tender will not be considered for award of business.
However if the firm becomes eligible to get the business based on rates
, terms and conditions quoted in the tender , then while awarding the
contract the benefit of subsequent offer will be availed without changing
the business allotted based on tendered rates , terms and conditions.
AC) Price Variation Clause

The Commercial offer shall be on variable price basis after 6 months

from the date of opening of technical tender.
The price variation clause applicable for the tender is as under :-
1. During the contract period any variation in government levies will be
accepted subject to submission of documentary evidences to this
effect.
2. In case of any reduction in the quoted rate offered to ASRTU & or
any other STUS, the same will be ipso-facto become applicable
against MSRTC contract.
3. The percentage increase/decrease in rate during the contractual
period shall be as per ASRTU circulars. The circular issued by
ASRTU allowing any price increase to the procurement group will be
accepted as a documentary evidence for claiming any revision in the
quoted prices.
If the firm is on ASRTU Contract & agrees to the price revision as per
the ASRTU, and if the price is revised by ASRTU or ASRTU issues the
fresh contract with increase or decrease in price, then the same will be
made applicable proportionately.
4. This price variation will be applicable only after issue of separate
circular from this office; however the firm will not stop the supplies for
the want of amendment from this office to this effect. If there is any
downward revision in the prices of any raw material or decrease in the
rate of statutory levies, taxes the same will be applicable to the supplies
made to MSRTC, from the date of such revision takes place.
Price increase will not be allowed on delayed deliveries.
Kindly note that no change in the price variation clause will be
accepted.

AD) Participation By OEM or Their Authorised Dealer

If OEM i.e. Chassis Manufacturers or their authorized dealer appointed
for MSRTC participate in the tender, they are entitle to supply the
material as per specification mentioned in the tender or as per OE
Specification. Further the RRC terms will be applicable to them for
supply of material, if the business is awarded.

17
AE)Award of Business
 The Tenderers who are meeting pre-qualification criteria prescribed
in the tender document & whose technical offers are found to be in
accordance with the requirement mentioned in the tender document,
those tenderes will be shortlisted.
 MSRTC will award the contract to the successful Tenderer whose
tender has been determined to be substantially responsive and to be
the most advantageous tender from the point of view of MSRTC
The award of business will be decided as under:-
A) Preference to the tenderers within Maharashtra State for
business allocation: -
i) Rate consideration for deciding L-1 bid-
a) Other State Supplier Rates– The Net rate quoted by the tenderer
will be considered.
b) Maharashtra State Suppliers Rate – The Net rate quoted by the
tenderer) will be considered.
i) After comparing the rates, if the tenderer from out of Maharashtra
is L-1, then they will be allotted 50% business & balance 50%
business will be allotted to tenderer * from Maharashtra state
provided they are having Manufacturing unit in Maharashtra &
agrees to supply the same quality material at L-1 Net rates. This
50% business reservation is exclusively for manufacturers within
Maharashtra State only.
ii) The preference to manufacturer in Maharashtra is not applicable to
Distributor, Dealer, Sole selling Agent and Trader etc
*Note :- The manufacturer will be treated from Maharashtra provided
he fulfills following all conditions.
1) His office Should be in Maharashtra.
2) His Factory should be in Maharashtra.
3) He should supply the material from Maharashtra only.
4) He should posses Maharashtra GST No.
If the tenderer is from out of Maharashtra i.e. having their
manufacturing unit out of Maharashtra & express their willingness
to supply material from their offices/warehouses/Godown within
Maharashtra & pays Maharashtra state SGST they will not be
eligible for 50% business allocation mentioned above.
iii) If the supplier from Maharashtra State does not agrees to supply
as (i) above, then business may be allotted to the supplier out of
Maharashtra State.
iv) MSRTC reserves the right to allot the business in its own interest
irrespective of the above terms.The MSRTC has full right to
issue/decide such a split of business.
C) The details of award of Business is based on MSRTC
Business Formula are as under.
1) No of Sources: The business will be allotted to one or two
sources depending upon the availability
2) L-1 will be decided on the basis of Tender Quoted Net rates.
3} The L-2 & above tenderers will have to match their net rates with
L-1 bidder net rates for allotment of business to them.
4) In case the L-1 bidder is new to the corporation for the tendered
item will allot restricted business up to 40% to such bidder. The
bidder who has not supplied the tender item to MSRTC during
last three years prior to release of tender, will be treated as new

18
 bidder.
5) If L-2 & above bidder does not match the net rate with L-1
bidder rate, then 100% business may be allotted to L-1 bidder,
irrespective of his status as old or new bidder.
6) If the delivery performance of MSRTC past suppliers is
unsatisfactory, the MSRTC reserves the right to restrict the
business of such suppliers
7) The business will be allotted between one or two bidders, subject
to above condition in following formula/ percentage on the basis
of the % rate difference of their tender rate with L-1 bidder Net
rate.
Allocation between Two Bidders.
L-2 rate % above L-1 rate Business Allocation
L-1 L-2
If rate is same 50% 50%
If rate difference up to 1% 55% 45%
If rate difference up to 1% to 5% 70% 30%
If rate difference up to 5% to 10% 80% 20%
If rate difference up to 10% to 15% 85% 15%
If rate difference up to 15% to 20% 90% 10%
If rate difference above 20% 100% Nil
8) MSRTC reserves the right to allot the business to any source and
reject any tender in part or full without assigning any reason.
9) If Micro and small scale industries participated in the tender enquiry,
20 % business will be reserved for them subject to matching the net
price with those of L-1 net price. Out of this 20 % business, the 4%
business will be reserved for Scheduled Castes and Scheduled
Tribes entrepreneurs. Maharashtra small scale industries and
development corporation (MSSIDC) also can participate in the
tender enquiry.

General Manager (S&P)

MSRTC Mumbai – 400 008

19
 ANNEXURE "A"

Prequalification Criteria for Participation in the Tender Enquiry

The Tender is invited for " M.S.Plain Washer, Spring Washer & Various Types of
CSK Head Screw "
Sr. No. Compulsory Readable Documentary Evidence to be
Pre-qualification Criteria enclosed along with the Tender in support of
fulfillment of Pre-qualification Criteria.

1. Tenderer must be a Manufacturer/Distributor a) Valid Registration Certificate from State

/Trader/Sole Selling Agent / Dealer for / Central Govt. as per factory act/company act.
the tendered item. i.e. Factory license / certificate of incorporation
b) (i) In case the tenderer is Distributor
/Trader/Sole Selling Agent / Dealer tenderer
should submit valid Undertaking / Certificate
from their Principal Manufacturer of being
Authorised to sale their product alongwith
Annex."Z".
(ii) To submit documentary Proof of principal
manufacture for manufacturing of tender items
i.e. (SSI/NSIC/MSME certificate / factory
license / ISO 9001/ IATF 16949/ Certificate of
Incorporation.)
2. Payment of E.M.D. Rs.75,000 /- ( Rs. Seventy five thousand only )
If the Tenderer is
( Via on line payment gateway ) 1) Micro & Small Manufacturers having
"MSME/SSI/NSIC Certificate" for manufacturing of
tendered item only are eligible for exemption in
EMD, otherwise such manufacturers will have to pay
EMD.
2) Distributor /Trader/Sole Selling Agent / Dealer &
All other Manufacturers will have to pay EMD.
3 a) If the tenderer is Manufacturer a) If the tenderer is Manufacturer:- Certificate
whose, annual Turn Over of the company for the from registered Chartered Accountant with UDIN in the
tendered item should be above Rs. 41.88 lakhs for prescribed format or copies of final account for preceding
any one of the preceding three financial years i.e. 3 financial years.
2018-19 , 2019-20.& 2020-2021
b)If the tenderer is :- Distributor /Trader/Sole Selling
b) If the tenderer is Distributor /Trader/Sole
Agent / Dealer Certificate from registered Chartered
Selling Agent Dealer Tenderer must have
Accountant with UDIN in the prescribed format or copies
achieved turn over for any one year in preceding
of Annual accounts for preceding 3 financial years for
three financial years i.e. 2018-19 , 2019-20.& 2020-
2021 should be above Rs. 41.88 lakhs. i) Tenderer in the capacity of Distributor /Trader/Sole
Selling Agent / Dealer
AND
The turn over for any one year in preceding three AND
financial years of their principle manufactures should ii) The Principal Manufacturer of tender.
also be more than the turn over mentioned above..
4 Offer of the tenderer (MSRTC past supplier)
having poor delivery performance / defaulter As per data available with M.S.R.T. Corporation.
in execution of contract / banned in
participating against MSRTC Tender during
any of the one year out of last three years prior
to the date of release of the tender will be
disqualified.

20
Sr. No. Compulsory Readable Documentary Evidence to be
Pre-qualification Criteria enclosed along with the Tender in support of
fulfillment of Pre-qualification Criteria.

5 Tenderer must accept all the conditions Tenderer should submit the certificate i.e. Annexure-
mentioned in Annexure-F. Any additional F accepting these tender terms.
condition will not be accepted.

If micro, small scale industries and

6 entrepreneurs wish to take benefit of reserved
Tenderer must submit required Documentary
business as per clause no AE-9, then it is
Evidence.
mandatory to submit documentary evidence
towards SC/ST Entrepreneurs.

Tenderer has to furnish above required documents, which will establish that the firm is
fulfilling the pre qualification criteria as mentioned in Annexure A. The firm should make
statement showing the Pre -qualification criteria that is fulfilled by them and the documents
enclosed by them in support of the same. Such statement showing pre qualification criteria
that is fulfilled by Tenderer along with the documents in support of the same is to be
furnished along with Technical Tender only.
Commercial tenders of such firms will only be opened, who fulfill above Pre
qualification.

General Manager (S&P)

M.S.R.T. Corporation

21
 ANNEXURE –B
(TO BE ATTACHED WITH TECHNICAL TENDER)
E- Tender No. 2022_MSRTC_818705 _1, Dtd.06.09.2022
Firm must confirm in the following format that they are quoting the rate in Commercial
tender on the basis of pre-qualification criteria of Manufacturer
Sr. Approx Whether BRAND GST in Produ
No. Code No. Nomenclature Size in MM/INCH Tender tenderer /Trade Percent ct
Qty. has mark age HSN
quoted in
In Nos of item Code
Commerc
ial No.
Tender?
YES/NO
1 2671011186 Bright Plain Washer 11mm x 16 G
(7/16"x16G) 92661
2 2671011211 Bright Plain Washer 12mm x 14G
(1/2"x14G) 100875
3 2671011062 Bright plain washer 5.3 mm ID x10mm
OD x1mm Thk 34522
4 2671011095 Bright plain washer 6.6 mm ID
x12.5mm OD
x1.6mm Thk 1092733
5 2671012065 M.S.Bright Plain 12.5mm OD
washer x6.6mm ID x1.6mm
Thk 249619
6 2671011120 Bright Plain Washer 9mm IDx17mm OD
x1.6mm Thk 1436246
7 2671011153 Bright Plain Washer 11mm IDx21mm
OD x2mm Thk 135933
8 NCN MS Plain Washer 14.0 ID x 24.00mm As and
OD x 2.50mm Thk when
required
9 2671012087 M.S. Bright plain 8.5mm ID x17mm
washer OD x1.6mm Thk 348143
10 NCN M. S . Bright Plain 25mm OD x 2 mm As and
Washer (Tikali) Thick when
required
11 2671031060 MS Spring Washer 5.1 ID x 1.2mm
thick 1845
12 2671031092 Spring Washer Single 6 mm x 1.6 mm thk
Coil Rectangular 1/4" x 16G
Section 28810
13 2671032062 MS Spring Washer 6.1 ID x 1.6mm
thick 550
14 2671031128 Spring Washer 8.1mm x 1.6 mm
Thk (5.16" x 16G) 40711
15 2671031150 Spring Washer 10 mm x 2.2 mm
Thk (3/8" x 13G) 19990
16 2671031183 Spring Washer 12 mm x 2.5 mm
Thk (7/16" x12G) 58866
17 2671031219 Spring Washer 14 mm x 3 mm Thk
(1/2 " x 11G) 48234
II ) Screws
18 2645011178 CSK HD M/C Screw M5 x 0.8 x 20mm
BSW metric Thread Long 450
19 2645011280 CSK HD M/C Screw M6 x 1 x 20mm
BSW metric Thread Long 6806
20 2645011316 Star CSK head M6 X 1 X 25mm
Machine screw Long 60685
21 2645011349 CSK HD M/C Screw M6 x 1 x 30 mm
BSW metric Thread Long 2100
22 2645011622 CSK HD M/C Screw M8 x1.25 x 25mm
BSW metric Thread Long 16550
23 2645011655 Star CSK head M8 X 1.25 x 30mm
Machine screw Long 23851

22
Sr. Approx Whether BRAND GST in Produ
No. Code No. Nomenclature Size in MM/INCH Tender tenderer /Trade Percent ct
Qty. has mark age HSN
In Nos quoted of item Code
in No.
Commer
cial
Tender?
YES/NO
24 2645011688 Star CSK head M8 x 1.25 x 35mm
Machine screw Long 8275
25 2645011804 Stainless steel Star M8 x 1.25 X 65mm
CSk Head Machine Long
screw 48495
26 2645031051 CSK HD M/C BSF 1/4" x 3/4" As and
when
required
27 2645031084 CSK HD M/C BSF 1/4" x 1" As and
when
required
28 2645051128 CSK HD M/C BSF M6 x 1 X 20mm
Long 520
29 2645051140 CSK HD M/C Screw M6 x 1 X 25mm
Long 2686
30 2645051354 CSK HD M/C Screw M8 x 1.25 x 30mm
Long 4310
31 2647011055 CSK HD SM Screw M12 x 5.2mm As and
when
required
32 2647011215 CSK HD SM Screw 3/4" x NO 8 As and
when
required
33 2647011248 CSK HD SM Screw 1"x No.8 (25mm x
No.8) 1200
34 2647011270 CSK HD SM Screw 1.1/4" x No.8 As and
(30mm x No.8) when
required
35 2647011306 CSK HD SM Screw 1.1/2" x No.8
(38mm x No.8) 16510
36 2649011635 CSK Head Wood 2” x No.8 As and
Screw (50mmxNo.8) when
required
*37 2649031315 Star CSK HD Metal No.8 x 50 mm long
Screw 47885
38 264701 Star CSK HD Metal No.8x45mm long
2230 Screw 300
39 2645051183 CSK Head Machine M6x1.0x40mm long As and
Screw when
required
40 2645131249 RD HD M/C BSW 3/16" x 1/2" As and
Metric Thread when
required
41 2645131330 RD HD M/C BSW M5 x 0.8 x 25mm
Metric Thread Long 200
42 2645131533 RD HD M/C BSW M6 x 1 x 30mm As and
Metric Thread Long when
required
43 2645271022 RD HD M/C Screw M5 x 0.8 X 20mm
Long 50
44 NCN RD HD M/C Screw M5 x 0.8 X 45 mm As and
Long when
required
45 2645271124 RD HD M/C Screw M6 x 1 x 20mm As and
Long when
required
46 2645271168 RD HD M/C Screw M6 x 1 x 30mm
Long 316
47 2645271180 RD HD M/C Screw M6 x 1 X 40mm
Long 3485
48 2647031052 Rd.Hd.S.M.Screw 1/2" x No.6 (13mm
x No.6) 35110
23
Sr. Approx Whether BRAND GST in Produ
No Code No. Nomenclature Size in MM/INCH Tender tenderer /Trade Percent ct
Qty. has mark age HSN
In Nos quoted of item Code
in No.
Commer
cial
Tender?
YES/NO
49 2647031085 Rd.Hd.S.M.Screw 3/4" x No.6 (20mm
x No.6) 11638
50 2647031198 Rd.Hd.S.M.Screw 1/2" x No.8 (12mm As and
x No.8) when
required
51 2647031234 Rd.Hd.S.M.Screw 3/4" x No.8 (19mm
x No.8) 22370
52 2647031289 Rd.Hd.S.M.Screw 1" x No.8 (25mm x
No.8) 26652
*53 2647031314 Star Round Head No.8x38mm Long
Sheet Metal Screw
44060
54. 2647031336 CSK Head Metal 2" x No 8 As and
Screw No. 8x38mm when
long required
55 2647031370 CSK Head Metal M20 X 4.9mm As and
Screw when
required
56 2647031380 Rd.Hd. S.M. Screw 1” x No.10 (25mm x As and
No.10) when
required
57 2645131500 RD HD M/C BSW M 20 x 5.0 mm As and
Metric Thread when
required
58 2649011602 RD HD M/C BSW M 35x5.0mm As and
Metric Thread when
required
59 2645271099 RD HD Machine M5x0.8x50mm long
screw 745
60 2647032146 RD HD Sheet Metal No.6 x 20mm long
Screw 2300
61 2645271602 Round HD Machine M6 x 1 x 50mm As and
Screw long when
required
62 NCN Round Head Sheet No.8x35mm long As and
Metal Screw when
required
63 2645271011 Round Head Machine M5x0.8x15mm As and
screw length when
required
64 2645131475 Round Head Machine M6x1x20mm long As and
screw when
required
65 NCN Round Head Machine M8x25 As and
Screw when
required
66 NCN Round Head Machine M5x1x45mm long As and
Screw when
required
67 NCN Wire Nail 25 mm x14 G As and
when
required
*68 2645011462 Star CSK Head M 6 x 1.0 x 65mm
Machine Screw size Long 4092
69 NCN Washer SC Plated Size 12 ID As and
when
required
*70 NCN CSK Head Metal No.6x25mm Long
Allen Screw 750200
*71 NCN RD Head machine M6x1.25 mm Long
screw (Grade 8.8) as AS212 27280

24
Sr. Approx Whether BRAND GST in Produ
No Code No. Nomenclature Size in MM/INCH Tender tenderer /Trade Percent ct
Qty. has mark age HSN
In Nos quoted of item Code
in No.
Commer
cial
Tender?
YES/NO
72 2645011371 CSK head Machine M6x1.0x45mm
screw (Grade 8.8) Long as per
AS212& its
amendment time ti
time 4092
73 2688422800 CSK head Machine M8x1.25x40mm
screw (Grade 8.8) Long as per
AS212& its
amendment time ti
time 2728
74 2688422811 Star CSK head M8x1.25x50mm
Machine Screw Long 5456
75 NCN Star CSK head Screw No.12x25mm Long
163680
76 2688422720 Star CSK head Size No.8x30mm
Machine Screw OR long
Star CSK Head Truss
self drilling screw 75020
77 2649031177 Star CSK Head Metal Size No.
Screw OR Star CSK 6x25mmlong
Head Truss Self
drilling screw 1023000
78 2688422527 Star or plain head Size M6x40
Carriage bolt with
spring washer & Nut 272800

SIGNATURE & NAME OF THE TENDERER

WITH DESIGNATION & SEAL

25
 ANNEXURE "D"

Name of the Item :- " M.S.Plain Washer, Spring Washer & Various Types of CSK
Head Screw "

Specification for M.S.Plain Washer / Spring Washer attached.

a. MSRTC Specification folder No.- BDY -220 for Spring Washers

b. MSRTC Specification Folder No.- BDY -221 of Dec 1995 for MS Plain Washers
and MS Bright Plain Washers.
c. Screws as per Sizes mentioned in the schedule.
d. Weight marks for MSRTC Folder No.BDY-220 of July,2016
e. Weight marks for washer shall be as per letter no. ST/CWD/R&D/SPN. folder
(BDY-221)/42001,DTD.-02.07.2008

General Manager (S&P)

26
 ANNEXURE –F

(TO BE ATTACHED WITH TECHNICAL TENDER)

BIDDERS AUTHORIZATION & DECLRATION LETTER

A) I / We hereby declare that __________________________ (Name of the person authorized)

(Designation) is hereby authorized to sign relevant documents on behalf of the Company in dealing with
Tender mentioned . He/She is also authorized to attend meetings and submit technical and commercial
information as may be required by you in the course of processing the said tender.
B) We agree to accept all the terms and conditions of this tender in Toto
C) The names of Director/Partner/Member/ Owner given in Annex.‘’X’’ are correct.
D) I / We hereby declare that None of our Sister Concern(s) has / have participated in this tender. I/we are
aware that if it is noticed that any of our Sister Concern(s) having common person(s) as a Director /
Partner / Member / Owner has / have participated in this tender, our tender is liable for disqualification.
The action of disqualification in such case is agreeable to me / us.
E) We agree to deliver the on FOR Destination basis at MSRTC, Central Workshops & Divisional
Workshops at District Head Quarter Places all over Maharashtra.
F) We agree to commence supplies within 4 weeks from the date of receipt of confirmed purchase order
G) We agree to supply the material as per Specification / drawing & as per sizes required by MSRTC.
H) We hereby agree to comply the requisite obligatory condition, if any, as per Govt. rules/Laws/Act and
specifications.
I) It is declare that we have not appointed any liasi
oning agent for this tender. We also hereby agree that for breach of this condition our earnest money shall be
forfeited and the firm shall be banned. During the contractual period if it is found any liasioning agent or
mediator intervening in the operation of the contract or indulge in any un authorized act, the security deposit
will be liable for forfeiture.
J) We are not banned/black listed by any STUs or govt. deptt. to participate in tenders.
K) We have submitted all required Annex with technical tender.
L) I/We hereby offer to provide services to the General Manager (S&P) Maharashtra State Road Transport
Corporation, Stores & Purchase Department, Jahangir Boman Marg, Mumbai-400008, upon and in
accordance with the terms and conditions here to annex. at the price given by me/us in the BOQ attached
to the tender marked or only these items as you may specify in the acceptance of the tender and delivery
period set forth in the valid schedule.
M) I/we agree to hold this validity of tender for a period of 6 months from the date of opening of technical
tender and in the event of me/our failure to abide by the order, I/we, agree to forfeit the Earnest Money
Deposit.
N) I/We hereby declare that no other party will have any interest in the contract, if this tender is accepted.
I/We agree that the Corporation shall not be bound to recognize any person other than we/us as having
any interest in this contract and will be at liberty to forfeit the deposit and terminate the contract at any
time if it shall appear that the above declaration is not true in fe
OI We hereby declare that our GST No.------------------ & We have submitted GST return to respective
authority up to---/---/----(dd/mm/yy) ( enclosed with tender document.).

SIGNATURE & NAME OF THE TENDERER

WITH DESIGNATION &SEAL

27
 ANNEXURE- J

(TO BE SUBMITTED WITH TECHNICAL TENDER)

Particulars for obtaining payment through C.M.P. (CASH MANAGEMENT PRODUCT)

1. Name of Firm/Supplier
Office Address & Telephone Nos.
E-mail id -
2 Name of Bank

Name of Branch/Address & Telephone

Nos.

E-mail id -

3 Bank Account No.

4 Type of Bank Account.

5 Branch Code No.

6 M.I.C.R. Code No.

7 I.F.S. Code No.

Date………. Signature of

(Employee/ /Contactor/ Supplier/ Demanding Person)

BANKER'S CERTIFICATE

This is certified that, I have checked the above information which is produced

by the firm & as per our record it is found Correct.

Branch Manager

Date……. …… (Signature with Seal of the bank & its address)

28
 ANNEXURE "W"
CERTIFIED BY THE CHARTERED ACCOUNTANT

(TO BE SUBMITTED WITH TECHNICAL TENDER)

Name of the Item :- " M.S.Plain Washer, Spring Washer & Various Types of
CSK Head Screw "

This is to certify that the annual turnover furnished by M/s. --------------------------------------------

----------------------- for the last three years i.e. is as detailed below and as furnished in the
enclosed statement of accounts, is verified by us and found correct.

YEAR Audited TURNOVER ( In lakhs )

Note : (Unaudited / Provisional Turnover
Certificate will not be accepted.)
2018-2019
2019-2020

2020-2021

CHARTERED ACCOUNTANT
(SIGNATURE WITH SEAL )

Name:-
MEMBERSHIP No. ------------------------

UDIN : ______________
ADDRESS :

29
 ANNEXURE “X”
The following information may please be furnished along with the TECHNICAL
TENDER without which the tender will not be considered
Name of the Item:- " M.S.Plain Washer, Spring Washer & Various Types of CSK
Head Screw "

Term To be filled by Tenderer

1. Name of the Firm: --

1a Address of the Registered office of the firm

along with the details of Person to be
contacted, Phone No., Fax No., Gram, Email
No. Etc.
1b. Factory Address of the firm along with the
details of Person to be contacted, Phone No.,
Fax No., Gram, Email No. Etc.
1c Address for correspondence where Purchase
orders/ Rate Contract are to be send along with
the details of Person to be contacted, Phone
No., Fax No., Gram, and Email No. Etc.
1d Names of Directors/Proprietors/ 1.
Partners/Owner/Members of your firm. 2.
Important Note: Firm will submit following 3.
documents in support of the details of name of
Proprietor or Partner or Director of the firm. 4.
a. Proprietary Firm-Copy of Certificate
of shop & establishment department. 5.
b. Partnership Firm-Copy of the
6.
Partnership deed.
c. Company(Private/Public Limited) 7.
Copy of Annual administrative report. 8.
Copy of certificate from Company Secretary /
Copy of certificate of Chartered Accountant 9.
specifying the names of board of Directors.
10.
1e Permanent Account Number (PAN Number)
GST No.
2 If you are a manufacturer registered under
Industries Development Regulation act 1951.
Please quote license reference for the
production of the tendered items.

2a If the manufacturer has appointed any Sole

Selling Agent/Distributor/Authorised Dealer/
Stockiest for MSRTC, then furnish the following
details along with letter of Authority from the
manufacturer.
Name, address, contact number, PAN No GST
No. of sole selling Agent/Distributor/Authorised
Dealer/ Stockist.
2b It is responsibility of a tenderer & sole selling
agent to settled all the outstanding claims that
arises in future against supply of material

30
 Term To be filled by Tenderer

Please confirm whether the product offered is

3 as per the specification required by MSRTC or
not? In case the specification is not specified by
MSRTC then the brief specification to which the
product is manufactured i.e. ISI/BSS/DIN/OE/
etc or the details of Company's own
specification, if the product is not confirmed to
the above. The reasons along with relevant
documents for deviation in MSRTC specification
must be submitted.

3a Special steps taken for quality control (You may

attach separate sheet, if required)

4 Name of the Banker’s to whom a reference can

be made about your standings along with
address, telephone no. & E-mail address.

5 Details of Last 2 years Income tax paid

Please attach certificate.

6 Monthly production capacity of tender item of Monthly production Capacity = _______

the company.

The names of Directors/ Partners / Members / Owner is given in Annex."X" are true to
the best of my knowledge & belief.

Above details are only for information.

NAME OF THE TENDERER SIGNATURE & SEAL

31