Tendernotice 1

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Detailed Notice Inviting Tender
E-Tender is invited for below mentioned items in single stage two cover
system i.e. Request for Pre-Qualification/Technical Bid (online Bid under PQQ/ Technical
Envelope) and Request for Financial Bid (comprising of price bid Proposal under online
available Commercial Envelope):-
Sr. Name of Items EMD to be Tender Start Date Expiry Date &
No. deposited Document Fee & Time of Time of Bid
and E services Bid Preparation &
fees Preparatio Submmission
n&
Submissio
n
1. Purchase of Nil 100+1000 07.06.2022 23.06.2022
Instrumentation =1100/- at 10:30 at 11:00 Pm.
spares Hrs
Under this process, the Pre-qualification/ Technical online bid Application as well as
online Price Bid shall be invited at single stage under two covers i.e. PQQ/Technical &
Commercial Envelope. Eligibility and qualification of the Applicant will be first examined
based on the details submitted online under first cover (PQQ or Technical) with respect to
eligibility and qualification criteria prescribed in this Tender document. The Price Bid under
the second cover shall be opened for only those Applicants whose PQQ/ Technical
Applications are responsive to eligibility and qualifications requirements as per Tender
document.
1. The payment for Tender Document Fee and e-Service Fee shall be made by eligible
bidders/contractors online directly through Debit Cards & Internet Banking Accounts and
the payment for EMD can be made online directly through RTGS/NEFT or OTC Please
refer to ‘Online Payment Guideline’ available at the Single e-Procurement portal of GoH
(Govt. of Haryana) and also mentioned under the Tender Document.
2. Intending bidders will be mandatorily required to online sign-up (create user account) on the
website https://haryanaeprocurement.gov.in to be eligible to participate in the e-Tender.
3. The interested bidders must remit the funds at least T+1 working day (Transaction + One
working Day) in advance i.e. on or before 23.06.2022 and make payment via RTGS
/NEFT or OTC to the beneficiary account number specified under the online generated
challan. The intended bidder / Agency thereafter will be able to successfully verify their
payment online, and submit their bids on or before the expiry date & time of the
respective events/Tenders at https://haryanaeprocurement.gov.in.
4. The interested bidders shall have to pay mandatorily e-Service fee (under document fee – Non
refundable) of Rs.1000/- (Rupee One thousand Five Hundred Only) online by using the service of
secure electronic gateway. The secure electronic payments gateway is an online interface between
bidders & online payment authorization networks. The Payment for document fee/ e-Service fee
can be made by eligible bidders online directly through Debit Cards & Internet Banking.
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The interested bidders must remit the funds at least T+1 working day (Transaction + One Day) in
advance before the expiry date & time of the respective events. And make payment via
RTGS/NEFT to the beneficiary account number specified under the online generated challan.
The Bidders can submit their tender documents (Online) as per the dates mentioned in the key
dates:-
Key Dates
Sr. No. Department Stage Bidder's Stage Start date and Expiry date and
time time
1 Tender Document 07.06.2022 at 23.06.2022

Download and Bid 10.30 Hrs. at 11:00 PM.
Preparation/Submission
2 Technical Bid Opening 24.06.2022 at 10.00 A.M.
3 Technical Shortlisting and 24.06.2022 at 02.00 P.M.

Financial Bid Opening
4. Negotiation 27.06.2022 At 11:00 AM
Important Note:
1) The Applicants/bidders have to complete ‘Application/Bid Preparation & Submission’
stage on scheduled time as mentioned above. If any Applicant/bidder failed to
complete his/her aforesaid stage in the stipulated online time schedule for this stage,
his/her Application/bid status will be considered as ‘Applications/bids not submitted’.
2) Applicant/Bidder must confirm & check his/her Application/bid status after completion
of his/her all activities for e-bidding.
3) Applicant/Bidder can rework on his/her bids even after completion of ‘Application/Bid
Preparation & submission stage’ (Application/Bidder Stage), subject to the condition
that the rework must take place during the stipulated time frame of the
Applicant/Bidder Stage.
Instructions to bidder on Electronic Tendering System
These conditions will over-rule the conditions stated in the tender documents, wherever
relevant and applicable.
1. Registration of bidders on e-Procurement Portal:-
All the bidders intending to participate in the tenders process online are required to get
registered on the centralized e - Procurement Portal i.e. https://haryanaeprocurement.gov.in.
Please visit the website for more details.
2. Obtaining a Digital Certificate:
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2.1 The Bids submitted online should be encrypted and signed electronically with a
Digital Certificate to establish the identity of the bidder bidding online. These Digital
Certificates are issued by an Approved Certifying Authority, by the Controller of Certifying
Authorities, Government of India.
2.2 A Digital Certificate is issued upon receipt of mandatory identity (i.e.
Applicant’s PAN Card) and Address proofs and verification form duly attested by the Bank
Manager / Post Master / Gazetted Officer. Only upon the receipt of the required documents, a
digital certificate can be issued. For more details please visit the website –
https://haryanaeprocurement.gov.in.
2.3 The bidders may obtain Class-II or III digital signature certificate from any
Certifying Authority or Sub-certifying Authority authorized by the Controller of Certifying
Authorities or may obtain information and application format and documents required for the
issue of digital certificate from.
2.4 The bidder must ensure that he/she comply by the online available important
guidelines at the portal https://haryanaeprocurement.gov.in for Digital Signature Certificate
(DSC) including the e-Token carrying DSCs.
2.5 Bid for a particular tender must be submitted online using the digital certificate
(Encryption & Signing), which is used to encrypt and sign the data during the stage of bid
preparation. In case, during the process of a particular tender, the user loses his digital
certificate (due to virus attack, hardware problem, operating system or any other problem) he
will not be able to submit the bid online. Hence, the users are advised to keep a backup of the
certificate and also keep the copies at safe place under proper security (for its use in case of
emergencies).
2.6 In case of online tendering, if the digital certificate issued to the authorized user
of a firm is used for signing and submitting a bid, it will be considered equivalent to a no-
objection certificate/power of attorney /lawful authorization to that User. The firm has to
authorize a specific individual through an authorization certificate signed by all partners to use
the digital certificate as per Indian Information Technology Act 2000. Unless the certificates
are revoked, it will be assumed to represent adequate authority of the user to bid on behalf of
the firm in the department tenders as per Information Technology Act 2000. The digital
signature of this authorized user will be binding on the firm.
2.7 In case of any change in the authorization, it shall be the responsibility of

management / partners of the firm to inform the certifying authority about the change and to
obtain the digital signatures of the new person / user on behalf of the firm / company. The
procedure for application of a digital certificate however will remain the same for the new
user.
2.8 The same procedure holds true for the authorized users in a private/Public
limited company. In this case, the authorization certificate will have to be signed by the
directors of the company.
3 Pre-requisites for online bidding:
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In order to operate on the electronic tender management system, a user’s machine is

required to be set up. A help file on system setup/Pre-requisite can be obtained from Nex
Tenders (India) Pvt. Ltd. or downloaded from the home page of the website -
https://haryanaeprocurement.gov.in.. The link for downloading required java applet & DC
setup are also available on the Home page of the e-tendering Portal.
4 Online Viewing of Detailed Notice Inviting Tenders:

The bidders can view the detailed N.I.T and the time schedule (Key Dates) for all the
tenders floated through the single portal eProcurement system on the Home Page at
https://haryanaeprocurement.gov.in.
5 Download of Tender Documents:

The tender documents can be downloaded free of cost from the eProcurement portal
https://haryanaeprocurement.gov.in
6 Key Dates:
The bidders are strictly advised to follow dates and times as indicated in the online
Notice Inviting Tenders. The date and time shall be binding on all bidders. All online activities
are time tracked and the system enforces time locks that ensure that no activity or transaction
can take place outside the start and end dates and the time of the stage as defined in the online
Notice Inviting Tenders.
7 Online Payment of Tender Document Fee, eService fee & EMD fees & Bid
Preparation & Submission (PQQ/ Technical & Commercial/Price Bid):
7.1 Online Payment of Tender Document Fee + e-Service fee: The online payment for
Tender document fee, eService Fee & EMD can be done using the secure electronic payment
gateway. The Payment for Tender Document Fee and eService Fee shall be made by bidders/
Vendors online directly through Debit Cards & Internet Banking Accounts and the Payment
for EMD shall be made online directly through RTGS / NEFT & OTC.
The secure electronic payments gateway is an online interface between contractors and
Debit card / online payment authorization networks.
7.2 PREPARATION & SUBMISSION OF online APPLICATIONS/BIDS:

(i) Detailed Tender documents may be downloaded from e-procurement website
(https://haryanaeprocurement.gov.in) and tender (bid) mandatorily be submitted online
following the instruction appearing on the screen.
(ii) Scan copy of Documents to be submitted/uploaded for Prequalification or
Technical bid under online PQQ/ Technical Envelope: The require documents
(refer to DNIT) shall be prepared and scanned in different file formats (in PDF
/JPEG/MS WORD format such that file size is not exceed more than 10 MB) and
uploaded during the on-line submission of PQQ or Technical Envelope.
(iii) FINANCIAL or Price Bid PROPOSAL shall be submitted mandatorily

online under Commercial Envelope and original not to be submitted manually)
DOCUMENT FOR THE PURCHASE OF INSTRUMENTATION SPARES.

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1. Information/documents to be uploaded by the tenderers in the Technical

Bid:
1.1 Certificate from the proprietor/partner/firm authorizing firm’s representative to

sign/participate in opening and negotiation of the tender (signature duly attested).
1.2 Copy of Sales Tax/ Tin No./VAT/ Excise registration certificate.
1.3 Copy of PAN card.
1.4 Certificate regarding acceptance of all the Terms & Conditions as mentioned in the DNIT/
Tender document.
1.5 Upload the information i.e. Firm/Company Name, Complete Address, Contact person,
Mobile No & e-mail ID.
1.6 Registration certificate from NFCSF (National Federation of Cooperative Sugar
Factories Ltd.) or NCDC (National Cooperative Development Corporation) or
Haryana State Sugar Federation.
1.7 Repeat orders of supply of same product/work done during last five years in at least two
standard sugar mills or any standard heavy industrial organizations where similar
machinery/product are being used out of the tentative list supplied by the Haryana State
Fed. of Coop. Sugar Mills (List attached)
1.8 List (In the format given in technical bid) of sugar mills or any standard heavy industrial
organization where similar machinery has been supplied or work done.
1.9 Certificate of original manufacturer/authorized distributor.
2. Invitation of Bids:
2.1 The Meham Sugar Mills is looking for reputed parties/bidders for PURCHASE
OF INSTRUMENTATION SPARES.
2.2 Tenderers are also advised to study all technical and commercial aspects,
instructions, forms, terms and specifications carefully in the tender document.
Failure to furnish all information required in the Tender Document or
submission of a bid not substantially responsive to the Tender document in
every respect will be at the tenderer’s risk and may result in the rejection of the
bid.
2.3 The Payment for Tender Document Fee INR 100/- (Rupees one Hundred Only)
and eService Fee Rs. 1000/- (Rupees One Thousand only (Non refundable)
can be made by eligible bidders / contractors online directly through Debit
Cards & Internet Banking Accounts and the Payment for EMD can be made
online directly through RTGS / NEFT and the bidder would remit the funds at
least T + 1 working day (Transaction + One day) in advance to the last day and
make the payment via RTGS / NEFT to the beneficiary account number as
mentioned in the challan.
3. Procedure for submission of Bids
3.1 The bids shall be submitted Online in two separate envelopes:
 Envelope 1: Technical Bid

The bidders shall upload the required details Online in the Technical Bid
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 Envelope 2: Commercial Bid

3.2 The bidders shall quote the prices in price bid format under Commercial Bid.
3.3 Bidders are mandatorily required to submit the commercial bid in the prescribed online
format only. No manual financial bid shall be entertained.
4. Managing Director reserves the right to reject any /all tenders without assigning
any reason whatsoever.
5. Any conditions of the firm sent along with the quotation, if any, shall not be
binding on the sugar mills.
6. On acceptance of tender, the date of start of contract should be strictly
adhered to otherwise, Mills reserves the right to cancel the contract and forfeit
the earnest money of the tenderer.
7. Tenderers are advised to remain present at the time of opening of technical &
financial bids.
TENDER FORM
TENDER DOCUMENT FOR THE PURCHASE OF INSTRUMENTATION SPARES.
TECHNICAL BID
Sr.
Item Make Unit Qty.
No.
1 Microprocessor based digital scanner Masibus Nos. 02
Input - Universal, 16 channel
Power supply - 230 VAC
size - 48 x 96
Model – 85XX+
Note - This scanner have provision for individual
calibration mode for each channel and for same input.
2 Digital rpm indicator, model - RP4D5, I/P - proximity Tap Nos. 2
sensor PNP - NO, O/P - 4 to 20 mA, P.S. - 220 VAC
3 Digital rpm indicator, model – RSX4-P, I/P - proximity Tap Nos. 4
sensor PNP - NO, P.S. - 220 VAC
4 Signal Isolator Masibus/ Nos. 02
I/P – 4 to 20 mA, Rishab
O/P – 0 to 10 VDC dual
P.S. – 220 VAC
I/P – 0 to 10 VDC Rishab
O/P – 4 to 20 mA dual
P.S. – 220 VAC
O/P – 4 to 20 mA Dual out put
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P.S. – 220 VAC

24 VTPS
6 Signal Isolator Masibus Nos. 02
I/P – 0to 5 Amp,
O/P – 4 to 20 mA,
R max – 750 Ω
P.S. – 220 VAC, 50 Hz.
7 Donnelly chute level sensor with mounting bracket & Energy Nos. 08
screws accessories, capacitive type, non contact type, Ventures.
Output - Digital output 24 VDC, range - 15 mm.
9 Microprocessor based digital flow indicator totalizer , Masibus Nos. 03
model – 1008
I/P – 4 to 20 mA
O/P – 4 to 20 mA, 24 VDC
P.S.- 220 VAC. Size – 96 x 96 mm2
10 UPS Battery Exide. Nos. 03
Type EP 26 – 12
12 V, 26 Ah
11 Proximity sensor PNP - NO, Model - 18D flash/NF, Tap Nos. 15
Sensing range - 5/8 mm, Volt - 10 to 40 VDC, Max.
Load - 300 mA.
12 Electronic Hooter Delcon No. 01
DLH-EA10
13 HMI Allen Breadly
Panel view 800 HMI Terminal 7”
MAT No. PN-263069, DIR/ VER 10001025763/10
CAT 2711R-T7T, SER A
14 Circular chart recorder with 200 nos. chart & 50 nos. G Tech. No. 01
pens.
PS – 220 VAC
I/P – Universal
24 VTPS
O/P – 4 to 20 mA DC
15 Filter Regulator Lubricator Modular( FRLM) with Janatics Nos. 02
pressure gauge.
Connection – ¼”, Range – 0 to 7 kg/ cm2
16 Air Filter Regulator with pressure gauge, Connection – Janatics Nos. 02
¼”, Range – 0 to 7 kg/ cm2
17 Stem type temperature gauges, complete SS body, SS General Nos. 22
bourdon tube & SS mechanism, connection thread 1/2" Instrument
BSP, Dial size - 6", sensor dia - 9 mm, sensor length -
12", sensor bulb type, sensor bulb dia - 10 mm, Range -
0 to 200°C.
0 to 600°C.
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0 to 400°C.
20 Capillary type temperature gauges, complete SS body, General Nos. 05

SS bourdon tube & SS mechanism, connection thread Instrument
1/2" BSP, Dial size - 6", sensor dia - 9 mm, sensor
length - 12", sensor bulb type, sensor bulb dia - 10 mm,
Capillary length – 3 mtr, Range - 0 to 600°C.
21 Pressure gauges, complete SS body, SS bourdon tube & General Nos. 05
SS mechanism, Bottom end connection, connection Instrument
thread – 1/2" BSP, dial size - 4"
Range - 0 to 4 kg/cm²
SS mechanism, Back mounting connection, connection Instrument
Range - 0 to 2.5 kg/cm²
thread –3/8" BSP, dial size - 6"
26 Thermocouple for furnace temperature with thermo well, General Nos. 02
Type - mineral Insulated Charomel - Alumel, Type - K Instrument
thermocouple with inner sheath of inconnel - 800 Duplex,
Outer sheath ANSI 310 outer dia - 22 mm approx, Inner
sheath - inconnel 800, Inner sheath dia 8 mm, Sensor wire dia
- 2.5 mm², Head die length - 1000 mm
27 K (Charomel/ Alumel) type thermocouple with thermo well. General Nos. 02
Duplex type with insulation ceramic bends outer sheath of Instrument
SS-316, sensor dia – 9 mm, sensor length – 12”, connection –
½” BSP, Range – 0 to 6000C, Thermo well ID – 12 mm, OD
– 20 mm, Length – 15”, Thermo well material – SS316.
28 Load Cell 110 kg. Sensotronics. Nos. 4
29 Spare kit for coarse feed cylinder size - 1½" x 100 mm Schrader Nos. 5
30 Spare kit for fine feed cylinder size - 1½" x 100 mm Schrader Nos. 5
31 Spare kit for load bucket (Discharge) cylinder size - 1½" Schrader Nos. 5
x 200 mm
32 Spare kit for Bag clamp cylinder size - 3" x 100 mm Schrader Nos. 5
33 Leather belt for bag clamp Local Nos. 4

34 5 port solenoid valve Janatics Nos. 5
35 SMPS, 24 VDC, 6 Amp. Mean well Nos. 2
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36 Air Drier Controller Vigital India No. 1

37 Solenoid valve with solenoid coil, 3/2 NC, model – Janatics. Nos. 2
EM612A, max. press. 10 bar, NW – 2, Volt. 220 VAC.
38 L - connector push pull type size - 1/4" x 6 mm Janatics Nos. 25
39 Straight connector push pull type size - 1/4" x 6 mm Janatics Nos. 25
40 Tee connector push pull type size - 1/4" x 6 mm Janatics Nos. 25
41 Flow control valve size - 1/4" x 6 mm Janatics Nos. 25
42 PVC pipe, ID - 6 mm, OD - 8 mm, Max. air pressure - 10
Local Roll 3
Bar, Blue clour
Eligibility:-
1. The bidder firm must fulfill the following technical qualification along with normal legal documents as per Annexure-A
a. i) Party should either be registered as standard / qualified supplier with NFCSF (National Federation of Cooperative Sugar Factories
Ltd.), NCDC (National Cooperative Development Corporation) or Haryana State Sugar Federation. Attach copy of registration
certificate as asked for information/documents to be uploaded by the tenderer in the technical bid.
ii) In case of un-registered supplier/firm, it must submit proofs of repeat orders of same product/job during last five years to at least
two Standard Sugar Mills or any standard Heavy Industrial Organizations where similar machinery/product are being used out of
the list supplied by Haryana Sugar Fed. of Cooperative Sugar Mills of Haryana, supported by documents in support of the same
is to be attached. We can ask for such proof even from the registered suppliers, if we have any doubt about their credentials
b). List of Sugar Mills or any standard Heavy Industrial Organizations where similar machinery has been supplied or work done as
claimed in-ii
A. Name of the standard Sugar Mill/Standard Heavy Industrial organization where material
supplied/work done ------------------------------------------------------------------------------------------------
-------------------------------------------------------
Sr.No. Description of work done/ machinery Year of order (attach copy of order)
supplied


B. Name of the standard Sugar Mill/Standard Heavy Industrial organization where material
supplied/work done ------------------------------------------------------------------------------------------------
--
Sr.No. Description of work done/ machinery Year of order (attach copy of order)
supplied


NOTE:- PHOTO COPIES OF REPEAT ORDERS MUST BE ATTACHED. TREAT IT

MOST IMPORTANT.
TENDER FORM
TENDER DOCUMENT FOR THE PURCHASE OF INSTRUMENTATION SPARES.

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COMMERCIAL BID
Sr.
Item Make Unit Qty.
No.
1 Microprocessor based digital scanner Masibus Nos. 02
Input - Universal, 16 channel
Power supply - 230 VAC
size - 48 x 96
Model – 85XX+
Note - This scanner have provision for individual
calibration mode for each channel and for same input.
2 Digital rpm indicator, model - RP4D5, I/P - proximity Tap Nos. 2
sensor PNP - NO, O/P - 4 to 20 mA, P.S. - 220 VAC
3 Digital rpm indicator, model – RSX4-P, I/P - proximity Tap Nos. 4
sensor PNP - NO, P.S. - 220 VAC
O/P – 0 to 10 VDC dual
P.S. – 220 VAC
I/P – 0 to 10 VDC Rishab
O/P – 4 to 20 mA dual
P.S. – 220 VAC
O/P – 4 to 20 mA Dual out put
P.S. – 220 VAC
24 VTPS
6 Signal Isolator Masibus Nos. 02
I/P – 0to 5 Amp,
O/P – 4 to 20 mA,
R max – 750 Ω
P.S. – 220 VAC, 50 Hz.
7 Donnelly chute level sensor with mounting bracket & Energy Nos. 08
screws accessories, capacitive type, non contact type, Ventures.
Output - Digital output 24 VDC, range - 15 mm.
9 Microprocessor based digital flow indicator totalizer , Masibus Nos. 03
model – 1008
I/P – 4 to 20 mA
O/P – 4 to 20 mA, 24 VDC
P.S.- 220 VAC. Size – 96 x 96 mm2
10 UPS Battery Exide. Nos. 03
Type EP 26 – 12
12 V, 26 Ah
11 Proximity sensor PNP - NO, Model - 18D flash/NF, Tap Nos. 15
Sensing range - 5/8 mm, Volt - 10 to 40 VDC, Max.
Load - 300 mA.
12 Electronic Hooter Delcon No. 01
DLH-EA10
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13 HMI Allen Breadly

Panel view 800 HMI Terminal 7”
MAT No. PN-263069, DIR/ VER 10001025763/10
CAT 2711R-T7T, SER A
14 Circular chart recorder with 200 nos. chart & 50 nos. G Tech. No. 01
pens.
PS – 220 VAC
I/P – Universal
24 VTPS
O/P – 4 to 20 mA DC
15 Filter Regulator Lubricator Modular( FRLM) with Janatics Nos. 02
pressure gauge.
Connection – ¼”, Range – 0 to 7 kg/ cm2
16 Air Filter Regulator with pressure gauge, Connection – Janatics Nos. 02
¼”, Range – 0 to 7 kg/ cm2
0 to 200°C.
0 to 600°C.
0 to 400°C.
20 Capillary type temperature gauges, complete SS body, General Nos. 05
SS bourdon tube & SS mechanism, connection thread Instrument
1/2" BSP, Dial size - 6", sensor dia - 9 mm, sensor
length - 12", sensor bulb type, sensor bulb dia - 10 mm,
Capillary length – 3 mtr, Range - 0 to 600°C.
SS mechanism, Back mounting connection, connection Instrument
thread –3/8" BSP, dial size - 6"
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26 Thermocouple for furnace temperature with thermo well, General Nos. 02
Type - mineral Insulated Charomel - Alumel, Type - K Instrument
thermocouple with inner sheath of inconnel - 800 Duplex,
Outer sheath ANSI 310 outer dia - 22 mm approx, Inner
sheath - inconnel 800, Inner sheath dia 8 mm, Sensor wire dia
- 2.5 mm², Head die length - 1000 mm
27 K (Charomel/ Alumel) type thermocouple with thermo well. General Nos. 02
Duplex type with insulation ceramic bends outer sheath of Instrument
SS-316, sensor dia – 9 mm, sensor length – 12”, connection –
½” BSP, Range – 0 to 6000C, Thermo well ID – 12 mm, OD
– 20 mm, Length – 15”, Thermo well material – SS316.
28 Load Cell 110 kg. Sensotronics. Nos. 4
29 Spare kit for coarse feed cylinder size - 1½" x 100 mm Schrader Nos. 5
30 Spare kit for fine feed cylinder size - 1½" x 100 mm Schrader Nos. 5
31 Spare kit for load bucket (Discharge) cylinder size - 1½" Schrader Nos. 5
x 200 mm
32 Spare kit for Bag clamp cylinder size - 3" x 100 mm Schrader Nos. 5
33 Leather belt for bag clamp Local Nos. 4

34 5 port solenoid valve Janatics Nos. 5
35 SMPS, 24 VDC, 6 Amp. Mean well Nos. 2
36 Air Drier Controller Vigital India No. 1
37 Solenoid valve with solenoid coil, 3/2 NC, model – Janatics. Nos. 2
EM612A, max. press. 10 bar, NW – 2, Volt. 220 VAC.
38 L - connector push pull type size - 1/4" x 6 mm Janatics Nos. 25
39 Straight connector push pull type size - 1/4" x 6 mm Janatics Nos. 25
40 Tee connector push pull type size - 1/4" x 6 mm Janatics Nos. 25
41 Flow control valve size - 1/4" x 6 mm Janatics Nos. 25
42 PVC pipe, ID - 6 mm, OD - 8 mm, Max. air pressure - 10
Local Roll 3
Bar, Blue clour
Terms & conditions:
A. Mode & Schedule of payment
i) 10% advance against Bank guarantee, if any.
ii) 80% payment within maximum seven days after receipt of material in
good condition.
iii) Balance 10% after successful inspection & verification of the material.
In case of any machinery/equipments, this 10% part can be subject to
successful commissioning and installation of machinery.
B. Financial terms & conditions

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a)The earnest money of the tenderers will be forfeited to Sugar Mills account if they withdraw
their offer/rates or modify the terms & conditions of the tender during the validity of their
offer. After acceptance of their offer, if any party does not execute the agreement as per terms
& conditions of the order, the party shall be delisted/debarred for future dealings and their
earnest money/security amount shall be forfeited.
b)Parties are requested to exercise their choice to quote special cash discount for payments
within a week of the supply.
Note: If Mills fails to get this discount without any valid reasons, same loss shall be made
good from the salary/emoluments of the persons concerned responsible for causing such loss
without any valid justification.
d)”Supplier shall be entitled to a claim @ 12% p.a. interest if the due payment is delayed
beyond 15 days of the prescribed/agreed time without any prior intimation of valid reasons by
the Management”.
Note: Management shall deduct such interest payable on due payments of the supplier from
the salary emoluments of the persons responsible for causing such unjustified delay in due
payments.
e)Price Fall Clause

The tenderer shall furnish a certificate in their offer that the rates quoted by them are the
lowest possible which they have quoted to any of their customers during the currency of the
contract period. However, if they ever feel constrained to quote lower rates to any of their
customer during the said period, they undertake to intimate the same immediately to the
Sugarfed/particular Sugar Mills and allow the same reduction in rates automatically. If they
violate this undertaking and the Sugarfed/particular Sugar Mills come to know of such
reduction on their own/through their own reasons, then the Sugarfed/its Sugar Mills shall be
entitled to recover the double the difference in such rates on the entire quantity purchase
alongith cost and damages from supplier.
C. Dispatch delivery conditions
i) F.O.R. : Sugar Mills, Meham

ii) Packing & forwarding : Nil
iii) Delivery period : Within 4 weeks
iv) G.S.T. : Extra as applicable.
v) If you supply in any Haryana Coop. Sugar Mills on rates lower than this mills, you will
intimate the same and refund the difference amount immediately within 15 days, if you
fail to do so and our mills comes to know the same, then you will have to refund the
double of the difference.
vi) In case material is not supplied in stipulated period, a penalty @ 1% per week, max.to
5% will be imposed.
Managing Director
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TECHNICAL BID
Information/documents to be uploaded by the tenderers in the Technical Bid:
1. Certificate from the proprietor/partner/firm authorizing firm’s representative to

sign/participate in opening and negotiation of the tender (signature duly attested).
2. Copy of Sales Tax/ Tin No./VAT/ Excise registration certificate.
3. Copy of PAN card.
4. Certificate regarding acceptance of all the Terms & Conditions as mentioned in the
DNIT/ Tender document.
5. Upload the information i.e. Firm/Company Name, Complete Address, Contact person,
Mobile No & e-mail ID.
6. Registration certificate from NFCSF (National Federation of Cooperative Sugar
Factories Ltd.) or NCDC (National Cooperative Development Corporation) or
Haryana State Sugar Federation.
7. Repeat orders of supply of same product/work done during last five years in at least
two standard sugar mills or any standard heavy industrial organizations where similar
machinery/product are being used out of the tentative list supplied by the Haryana
State Fed. of Coop. Sugar Mills (List attached)
8. List (In the format given in technical bid) of sugar mills or any standard heavy
industrial organization where similar machinery has been supplied or work done.
9. Certificate of original manufacturer/authorized distributor.
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In case of Non-uploading of the above, the technical bid shall

be rejected.
Tentative List of standard Sugar Mills.

a. Saraswati Sugar Mills, Yamunanagr.
b. Upper Doab Sugar Mills, Shamli.
c. Tatawi Sugar Mills, Tatawi.
d. Group of Balrampur chini Mills Balrampur.
e. Birla Group Mills.
f. Chaddha Group Mills.
g. Rana Sugar Mills.
h. Dhampur Group Sugar Mills.
i. Triveni Group Mills.
j. Daurala Sugar Mills.
k. Mawana Sugar Mills.
l. Bajaj Group Mills.
m. All coop. Sugar Mills of Haryana
16
Signature Not Verified

Digitally signed by Surender Singh
Date: 2022.06.07 14:14:19 IST
Location: Haryana-HR

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1

Detailed Notice Inviting Tender

1 Tender Document 07.06.2022 at 23.06.2022

2 Technical Bid Opening 24.06.2022 at 10.00 A.M.

3 Technical Shortlisting and 24.06.2022 at 02.00 P.M.

4. Negotiation 27.06.2022 At 11:00 AM

2.7 In case of any change in the authorization, it shall be the responsibility of

In order to operate on the electronic tender management system, a user’s machine is

4 Online Viewing of Detailed Notice Inviting Tenders:

5 Download of Tender Documents:

7.2 PREPARATION & SUBMISSION OF online APPLICATIONS/BIDS:

(iii) FINANCIAL or Price Bid PROPOSAL shall be submitted mandatorily

DOCUMENT FOR THE PURCHASE OF INSTRUMENTATION SPARES.

1. Information/documents to be uploaded by the tenderers in the Technical

1.1 Certificate from the proprietor/partner/firm authorizing firm’s representative to

3.1 The bids shall be submitted Online in two separate envelopes:

 Envelope 1: Technical Bid

 Envelope 2: Commercial Bid

TENDER DOCUMENT FOR THE PURCHASE OF INSTRUMENTATION SPARES.

P.S. – 220 VAC

20 Capillary type temperature gauges, complete SS body, General Nos. 05

33 Leather belt for bag clamp Local Nos. 4

36 Air Drier Controller Vigital India No. 1

NOTE:- PHOTO COPIES OF REPEAT ORDERS MUST BE ATTACHED. TREAT IT

TENDER DOCUMENT FOR THE PURCHASE OF INSTRUMENTATION SPARES.

13 HMI Allen Breadly

25 Pressure gauges, complete SS body, SS bourdon tube & General Nos. 04

33 Leather belt for bag clamp Local Nos. 4

B. Financial terms & conditions

e)Price Fall Clause

C. Dispatch delivery conditions

i) F.O.R. : Sugar Mills, Meham

Information/documents to be uploaded by the tenderers in the Technical Bid:

1. Certificate from the proprietor/partner/firm authorizing firm’s representative to

In case of Non-uploading of the above, the technical bid shall

Tentative List of standard Sugar Mills.

Signature Not Verified

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