Vishwa Bharati Public School, Dwarka

Class -X
Advanced Features of Word Processor
Unsolved
Exercise
Section A

A. 1. iii 2. i 3. iii 4. ii 5. iii 6. Iii

B. 1. Paragraph 2. Character 3. Page 4. Data source 5. Insert

6. Arrange option 7. Cropping

Section B
A. 1. A Style is a set of predefined formatting options that can be applied in a word
processor document of OpenOffice Writer or MS Word.
2. There are different types of styles/categories in Word Processor such as
character styles, paragraph styles, frame styles, page styles, numbering/list
styles, etc.
3.

Style Name Description

Character Styles Used to format characters, words and phrases.

4. Paragraph Styles Used to apply the same formatting such as font, numbering,
layout, etc. to the paragraphs of a document.

To create a new style by drag and drop:

Step 1: Click on ‘Format’ menu and then select ‘Styles and Formatting’ option.
 [Or] Press ‘F11’ function key from the keyboard. ‘Styles and Formatting’
window appears on the screen. Select text (whose formatting style is to be
used for creating new style).
Step 2: Drag the selected text (at least one character) over desired ‘Style’ icon.
Once the mouse pointer hovers over the ‘Style’, list of style related to it
appears. Here, we have dragged the mouse pointer on ‘Paragraph Styles’
icon.
Step 3: Drag the selected character or text to the ‘Styles and Formatting’ window and
release.
A ‘Create Style’ dialog appears on the
screen.
Step 4: Type a name in the ‘Style name’ box. Here, it is typed as ‘My List’.
Step 5: Click on ‘OK’ button. The created style appears in the list of ‘Paragraph
Styles’.
Step 6: Select the text in which new style i.e., ‘MyList’ is to be implemented.
Step 7: Double-click on the ‘MyList’ style.
5. i. Resizing is the process of altering the image size without cutting any part of
When resizing an image, we change the dimension of the image so that it
the image.
fits in the
desired area.

ii. A template is a document that contains pre-defined formatting styles, graphics,

tables, objects, and other information that are commonly used in a particular
pattern.
Advantages of using Template
• It saves our time too.
• We can create template to design a pattern for leave application, online
form, brochure, front page of our project, etc. A template is used for
creating other documents.
6. A word processing package helps to create business documents for professional use
within a short span of time. So digital documentation is a method of converting the
physical text into digital text.

7. Outline Numbering defines the hierarchy of headings in a document. Typically, the

first-level headings in a book-length document are the next level of headings after
the chapter titles which may be numbered.
Some chapter titles and heading styles provide number to each chapter and
heading level, for example 1, 1.1, 1.2, 2, 2.1, and so on.
When chapters or sections are added or deleted, the numbering is automatically changed.
 The default paragraph styles assigned to outline levels are the heading styles
Heading 1, Heading 2 and so on.

8. In Writer, the ‘table of contents’ feature enables us to build an automated table of

contents from the headings present in our document.
• Whenever changes are made in the textual part of heading in any document
or the page on which the heading appears, those changes automatically
appear in the table of contents into which it is next updated.
• Before starting, make sure that the headings are styled consistently. For
example, we can use the ‘Heading 1’ style for chapter titles, the ‘Heading 2’
and ‘Heading 3’ styles for chapter headings and sub-headings respectively.

9. Different tabs of Cropping are as follows:-

• Keep scale: It maintains original scale of the image after cropping, so that only
the size of the image changes.
• Keep image size: It maintains original size of the image after cropping, so that
only the scale of the image changes.
• Reduce the scale of the image: Enter negative values in the cropping boxes.
• Increase the scale of the image: Enter positive values in the cropping boxes.

10. The different ways to insert an image in your document are following:-
i. To insert an image from a file:
Step 1: Click in the area of document where image needs to be inserted.
Step 2: Click on ‘Insert’ menu. Select ‘Picture’ option. A submenu appears on the
screen.
Click on ‘From File’ option. Insert picture’ window appears on the
screen.
Step 3: Locate the image file.
Step 4: Click on ‘Open’ button. By default, the inserted image is centered
above the paragraph that we clicked in.
ii. Inserting a Scanned Image: To insert a scanned image, the scanner must be
connected to the system and the scanner software drivers must be installed.The
scanner must support the TWAIN standard.
Step 1: Click in the document where we want to insert the scanned image.
 Step 2: Click on ‘Insert’ menu and then select ‘Picture’ option. A submenu
appears on the screen.
Step 3: Select the ‘Scan’ option. A submenu appears. Choose ‘Select Source’
from the sub-menu.
Step 4: ‘Select Source’ window appears on the screen. Follow the instructions for
scanning.
Step 5: Click on the ‘Scan’ button.
iii. To insert picture/image from the Gallery:
Step 1: Click on ‘Tools’ menu and select ‘Gallery’ option.
Step 2: ‘Gallery’ appears on the Writer screen. Select the desired
‘Picture/Image’.
Step 3: Drag the desired image.
 Step 4: Drop the image into the ‘Writer’ screen.
iv. To insert picture/image from OpenOffice
Draw/Impress:
Step 1: Click in the document where you want to insert the image.
Step 2: Open OpenOffice Draw or Impress document containing the image to be inserted.
Here, we’ve opened OpenOffice Draw.
Step 3: Click on the Image.
Step 4: Drag Image from ‘Draw’ to ‘Writer’.
v. Inserting a Calc Chart into a Text Document: Copy of a chart can be
inserted from spreadsheet into a text document. To do so:
Step 1: Click on the document where the chart is to be inserted.
Step 2: Open the spreadsheet containing the chart to be inserted.
Step 3: In the spreadsheet, click the ‘Chart’. Then eight handles appear on the screen.

11. When we add an image to a text document, we need to choose how to position
it with respect to the text and other graphics. Placement of images at appropriate
location is called positioning of images.
The following techniques may be used to position an image in a Word Processor:
Anchors: Anchors can be used to position an image in a document. An anchored
item remains in place or moves when we modify the document. The following
anchoring options are available in the Word Processor:
• To Page: The image remains in the same position in relation to the page margins.
It does not move after adding or deleting text or other images.

• To Paragraph: The image is visually associated with a paragraph and moves

along the paragraph too.

• To Character: The image is associated with a character but is not in the text
sequence. It moves with the paragraph but can be placed in the margin or
another location
• As Character: The image is placed in the document like any other character
and therefore, affects the height of the text line and the line break.

• To Frame: If the image has been placed in a frame, we can anchor the graphic in
a fixed position inside the frame. The frame can then be anchored to a page,
paragraph or character as required.
 12. Some of the popular arrangement techniques used in word
processor are:
• Bring to Front: This option places the image on top of any other graphics or
text.
• Bring Forward: This option brings the image one level up on the screen relative
to other objects (image or text). Depending on the number of overlapping
objects, this option may be used several times to obtain the desired result.
• Send Backward: This option works opposite of ‘Bring Forward’ option. It
sends the selected objects one level down on the screen.
• Send to Back: This option sends the selected image to the bottom of the screen
relative to other objects (image or text), so that other images and text can
cover it.
13. i. To apply a style:
Step 1: Select the text. Here the title of the document is selected.
Step 2: ‘Press ‘F11’ function key from the keyboard. ‘Styles and Formatting’
window appears on the screen.
Step 3: Click on the ‘Paragraph Styles’ button. A list of pre-defined
paragraph styles appears in the box.
Step 4: Scroll down the list and double-click on the desired style. Here, we have
applied
‘Title’
style.
ii. To insert picture/image from the Gallery:
Step 1: Click on ‘Tools’ menu and select ‘Gallery’ option.
Step 2: ‘Gallery’ appears on the Writer screen. Select the desired
‘Picture/Image’.
Step 3: Drag the desired image.
Step 4: Drop the image into the ‘Writer’ screen.
v. A Table of Contents can be done by following the given steps:
Step 1: Create a document. Use different paragraph styles for different heading
levels such as ‘Heading 1’ style for chapter titles, the ‘Heading 2’ and
‘Heading 3’ styles for chapter headings and subheadings respectively.
Step 2: Place the cursor where we want the table of contents to be inserted.
Step 3: Click on the ‘Insert’ menu. Select ‘Indexes and Tables’ option. A sub-menu
appears on the screen.
Step 4: Select ‘Indexes and Tables...’.
 Step 5: ‘Insert Index/Table’ window appears on the screen.
Step 6: Type the name of ‘Title’ and select desired title’s ‘Type’.
Step 7: Click on the ‘OK’ button. The result will look like the figure below:

vi. Bring to Front: This option places the image on top of any other graphics or text.
Step 1: Right-click on the image. Hover the mouse over ‘Arrange’ option.
Step 2: Choose desired ‘Arrange’ option from the submenu.

vii. Send Backward: This option works opposite of ‘Bring Forward’ option. It sends
the selected objects one level down on the screen.
Step 1: Right-click on the image. Hover the mouse over ‘Arrange’ option.
Step 2: Choose desired ‘Arrange’ option from the submenu.
Application Based Questions
B. 1. Styles
2. Mail Merge

Extra Questions
Mail Merge
Q1 What do you understand by the term Mail Merge?
Ans- MS Word provides a useful feature of Mail Merge to create and print multiple
copies of a document, address labels and envelops etc in one go.

Q2 Name the documents that are combined while using the Mail Merge feature.
Ans- Data source and Main document are the documents which are combined while
using Mail Merge feature.

Q3 Define the term data source.

Ans Data Source consists of a mailing list. The data is organised in a tabular form along
with the field names.

Q4 What is a Main Document?

Ans The main document is the letter that you wish to send to multiple recipients.

Q5 What are the steps involved in Mail Merge?

Ans the steps involved in Mail Merge are-
1) Creating a main document
2) Creating a data source
3) Merging address block
 4) Viewing the merged data
5) Printing the merged letters
6) Printing Labels
Q6 What are labels?
Ans After printing your letters, you may wish to post them. For this, you need to either
write the addresses on the envelope or print the labels for individual address. This is a time-
taking task. The mail merge feature can help you here also in printing multiple address
labels on a single sheet.