Biometric Attendance System: (Nodal Officer Manual)

BIOMETRIC ATTENDANCE SYSTEM
(NODAL OFFICER MANUAL)
The Ministry/Department nominates a Nodal Officer to make the implementation and operation of the
Attendance system easier.
HOME SCREEN
Figure: 1
DASHBOARD
• Total organizations registered with BAS.

• Organization wise registered employees.
• Number of employee’s present organization wise.
• Organization wise active devices.
• Attendance Activity graphs, Attendance Statistics, In-Time Statistics Pie chart and Today's Trend Graph.
The Nodal can login into its own attendance portal and download Desktop Application and export
Employee Data.
Figure: 2
The Nodal Officer can perform the following activities on the portal-
Manage Masters
Nodal can manage Master details of the organization like Division, Employee Designation, Office Location,
Device Location etc.
1. ADD DIVISIONS
Nodal Officer can search and add new divisions. Existing divisions can also be Activated/Deactivated
through this functionality. [For steps to get Division added in the list, please refer user manual]
Figure: 3
2. EMPLOYEE DESIGNATIONS
New designations can be added and also Activated/Deactivated through this functionality. By clicking on
‘Add Designation’, the Nodal Officer can map the designation within the organization.
Figure: 4
Select designation from the drop down and click on ‘Submit’. [For steps to get designation added in the
list, please refer user manual]
Figure: 5
3. OFFICE LOCATION
To Add (Mapping), Activate/Deactivate the office location (building).
Figure: 6
By clicking on "Add Office Location"; Nodal Officer can map the location within the organization.
Select an "Office Location" from the drop-down and then click on Submit.
Figure: 7
4. DEVICE LOCATION
Nodal Officer can Search, Update, Deactivate and Add new Device Location. Device Location is
entered and Office Location selected from the drop down to add the device location.
Figure: 8
5. OFFICE TIMINGS
Office In and Out timings can be set or updated by the Nodal Officer.
Figure: 9
6. DAILY ATTENDANCE HOD/HOG MAPPING

An Attendance report goes to the HOG’s or HOD’s on a daily basis and the daily mail status can be viewed.
The status and email id of HOD and HOG can be edited.
Figure: 10
New email id of HOD/HOG can be added by going on ‘Settings’, click on ‘Attendance Summary by
Mail/SMS’ button. On the new screen Nodal can add new HOD/HOG.
Figure: 11
Manage Devices
This enables Nodal Officer to manage the Organization Devices.
1. BIOMETRIC ADMIN
A Biometric Admin can be added by clicking on the Add Biometric button. Fill up the details like Office
Building Location, Aadhaar No, Name, Mobile No and Email Id of the designated Employee for
Biometric Admin. Click 'Add Biometric Admin' button.
Figure: 12
Click on ‘Add Biometric Admin’ button and on the new screen information of the new biometric
admin can be added.
Figure: 13
2. ACTIVATION CODE
Nodal Officer will generate an Activation Code for Device Installation.
Figure: 14
3. ACTIVE DEVICE
The Nodal Officer can view all the Active Devices within the organization, with information like
Device Id, Device Type etc.
Figure: 15
4. INACTIVE DEVICES
All the Inactive Devices in the Organization can also be viewed by the Nodal Officer.
Figure: 16
5. UNDERTAKING FOR OLD DEVICE

Nodal Officer gives an undertaking for old devices which do not meet the standard RD service
guidelines issued by UIDAI. These devices are however allowed by UIDAI. The user is able to view
details like Device Id, Created By, Creation Date, Status and Action t be taken. User can View, Print
and Upload Signed Document.
Figure: 17
6. ISSUED DEVICE
A summary of the devices that have been issued can also be viewed. This Summary includes details
such as Device Type and Number of Devices.
Figure: 18
7. INSTALLED DEVICE
A summary of all the installed devices can be viewed along with their status i.e. if they are Active or
Inactive.
Figure: 19
8. AMC REQUESTED STATUS

The status of AMC request can be viewed by the Nodal Officer. Details like Bio Device No., Device Id,
Building Name, Entry Point, CPU Id, Request Date, Status and Action are displayed.
9. AMC CONFIRMED DEVICE

Details of the devices for which AMC has been confirmed for can be seen here. Click on the AMC
Confirmed Device and details like Device Admin, Email Id, Contact No., Bio Device ID, Device Mac, CPU
Id, Location and Confirm Date are displayed.
10. AMC DONE DEVICE

Information about the devices for which AMC is done are found here. Details like the Device Admin,
Email Id, Contact No., Bio Device ID, Device Mac, CPU Id, Location and Confirm Date can be viewed.
11. DEAD DEVICE
All devices that are not functional and are in Dead Status can be seen here.
Figure: 20
Monitoring Group
The Reporting Officer creates a group, which includes all people reporting to him, so that he is able to view
their attendance.
1. MANAGE GROUPS
A name is assigned to groups and the user can click on the group name to view the
attendance of all members of the group for that day. Details of the group members can be
edited as well.
Figure: 21
Figure: 21(a)
Shift Group
Shifts of the employees can be managed through this functionality.
1. MANAGE SHIFT
Details of groups and their shifts can be viewed. Employee name, mobile number, designation, office
location, status (Absent/Present), is displayed in a tabular form. The top of the screen displays the
group name, number of members, shift start and end date and the shift creation date. A new shift can
be added, where the user provides response for all the fields (Shift Name, Shift Date Range and Shift
Type), as they are mandatory.
Figure: 22
Manage Employee
This functionality helps to manage the new employee request, check his Aadhaar Status, verify the
employee in attendance system active, Inactive and transfer of the employee.
1. AADHAAR VERIFIED EMPLOYEE

All Employees who’s Aadhaar has been verified are a part of this list. Nodal Officers can edit and
update personal as well as organization details of employees. This is mandatory to make the
Employee Active.
Figure: 23
2. ACTIVE EMPLOYEE
All the Active employees will be visible here after Nodal officer "Process" the profile from Aadhaar Verified
Employee section. The Active employees can be Deactivated and Transferred using Details’ tab.
Figure: 24
Figure: 24(a)
3. IN-ACTIVE DEVICE
All employees who are rejected by Nodal from the Aadhaar Verified Employee section will be visible
here. Nodal officer can also activate and get the list of In-active employees
Figure: 25
4. TRANSFER EMPLOYEES
A list of Employees transferred from other organizations can be viewed here.
Figure: 26
5. K.Y.C. FAILED EMPLOYEES

KYC stands for Know Your Customer. It is a process where the identity of the employees is verified
before they start marking attendance. The employees whose Name, Date of Birth, Gender and
Aadhaar details do not match are listed in KYC Failed Employees list. The Nodal Officer can edit
employee details by clicking on the Edit button after requesting the employee to give a copy of his
Aadhaar.
Figure: 27
6. SEARCH EMPLOYEE
This functionality helps to search the details of a single Employee by entering Employee Name and
attendance id.
Figure: 28
7. BLOCK EMPLOYEE
Nodal Officers can Block Employee from marking attendance. Enter the Employee Id and click on
Block Employee button. On the pop up screen select the reason for blocking- Retire, Resigned,
Expired, Registered Under Incorrect Organization, Armed Forces Personnel posted out of their
respective unit and Employees Transfer from other station.
Figure: 29
8. VIEW BLOCKED EMPLOYEES

The Nodal Officer can view a list of all the Blocked Employees. The employee can be unblocked as well
by clicking on the Unblock button.
Figure: 30
9. ALL EMPLOYEE
A list of all the employees can be seen by clicking on the ‘All Employees’ button. The list shows details
such as Attendance Id, Employee Name, Mobile Number, Designation, Division, Office Location and Status
i.e. if the employee is in Active, New Registration or Blocked
Figure: 31
10. NODAL OFFICER UPDATE
Updates from and about the Nodal Officer can be viewed. The Nodal Officer can himself update
the screen in case he is handing over the responsibility to someone else. The changes can be
done in Nodal Officer Name, Designation, Mobile Number and Nodal Email. Click Submit once the
changes are done.
Figure: 32
Reports
Various reports such as s Attendance Register, Advance Report, Date wise Attendance and Weakly/Monthly
report can be generated for the organization..
1. ATTENDANCE REGISTER
One can get the Attendance Register Report between the date ranges by selecting the office location
and division/unit.
Figure: 33
2. ADVANCE REPORTS
Attendance reports can be generated based on parameters such as- daily, weekly, bimonthly and
monthly and the data can be exported in Excel.
Figure: 34
Figure: 34(a)
3. DATE WISE ATTENDANCE REGISTER

Date wise attendance reports can be generated by the Nodal Officer by selecting the date for
which report is sought. The data can be exported in Excel.
4. CUSTOMIZED ATTENDANCE REPORTS

Nodal Officers can generate customized reports for different employee categories
(Government/Non-Government) in a division/Unit. Employee name, employee code,
designation; attendance marked during working days, attendance not closed during working
days, average in time, average stay per day, tour/leave and stay during holidays are displayed.
5. WEKLY/MONTHLY REPORT
Weekly or Monthly attendance reports can be generated for employees. The user is required to
set the date range for the report.
6. BAS REPORTS
Attendance Reports can be generated for different attendance portals i.e. for different sates,
Delhi Central and Central governments individually as well. The user selects the URL, types the
nodal officers email id and password and clicks on submit button. Various report links are
available for the user to choose from-
• No. of employees Vis- a- Vis Attendance Hours

• Employee registered but never marked attendance since registration
• No. of employees working less than 4 hrs excluding Saturday, Sunday & holidays
• Employees Date of Birth is null, less than 18 years & greater than 60 years
• Employees coming Sat, Sun & holiday
• Employee Division wise Report
• Date and Time Wise Reports
• Employee Total Stay Hrs, In Time Average & Out Time Average in a month
• Employee Attendance by Attendance Id
• Attendance Report Name Wise
• Attendance Report Designation Wise
• Repeated Late Comers List
• Attendance log of Employee
NOTE: The user can click on the Details tab and view the graphical representation of the employees daily in
and out time. Clicking on Register allows the user to view the page where the presence, leaves, tours and
holidays of the employee can be viewed. The details of his/her work hours can also be seen in terms of in-
location with time, out-location with time, total number of in hours and status can be viewed by clicking on
the Details tab.
7. B.A.S GRAPHICAL REPORTS
A plethora of graphically represented reports are available for the user. This facilitates better
understanding of the facts and figures pertaining to the attendance mechanism.
• Stay Duration
• Error Type Percent
• Employee Name Wise Attendance
• Employee Id Wise Attendance
• Search Employee
• Employee Performance
• Employee Performance
• Device Number Wise Attendance
• Device Type Status
• Device Marking Status
• Attendance Incoming
• Attendance Outgoing
• Employee Marking Attendance in Other Organization
• Employee Marking Attendance
• Attendance Trends
• Error Trends
NOTE: For explanation of the reports refer to the User Manual.
Leaves
Leaves of the employees can be managed by the Nodal Officer through this functionality.
1. ADD LEAVE RECORD

The Nodal Officer has the option of adding the leave record of an employee. He can accept or reject
the leave, by clicking on the Cancel button. The system will ask for a confirmation. If confirmed the
leave request gets cancelled.
Figure: 35
2. APPROVED LEAVES
The user can view a list of all the already approved leaves. The reason for which leave was
requested is mentioned. Nodal Officer has the authority to cancel the leave if it is not availed.
Figure: 36
3. LEAVE REQUESTS
Fresh leave requests of the employee are reflected in this report. Details of leave request include
the employee id, employee name, organization name, leave category, leave type, leave start date,
leave end date, reason for leave and the action taken (Accept/Reject) on it can be seen here.
Figure: 37
Tours
Employees on tours have to be accounted for, so that they are not considered absent. This can be done
through this functionality.
1. ADD TOURS
To add the tour of an employee into the records
Figure: 38
2. APPROVED TOURS
To get approved tour details of an employee.
Figure: 39
3. TOUR REQUESTS
To get the Tour Request details of an Employee
Figure: 40
Holidays
This functionality helps to add holidays in the records.
1. ADD HOLIDAYS
Nodal Officer is authorized to add holidays in the system, if they are not already added or have been
declared later.
Figure: 41
User Manager
The Nodal Officer admin roles and adding a new user as a new Admin can be managed from here.
1. ADD USER
A new user can be added by the Nodal Officer.
Figure: 42
2. VIEW NODAL ADMIN

User can view a list of all the Nodal Admin here along with the last IP address and last login time
and date.
Figure: 43
3. VIEW NODAL REPORT VIEWER
A list of all the Nodal Report Viewer along with the last IP address and last login time and date can
be viewed. The nodal report viewer can be deactivated and in addition his email id and password
can be reset through this screen. The Nodal Report Viewer can also be deleted.
Figure: 44
Settings
Nodal Officer can Activate or Deactivate the daily SMS and Email service using this functionality. He may
want to send SMS or Email or both related to attendance marked. This can be done by clicking on the Add
New button, entering the Name, Email Id and Mobile Number of the concerned person. Select if SMS and
Emails have to be sent and if the services have to be Enabled or Disabled.
Figure: 45
Change Passwords
The Nodal Officer can reset his Password by entering the Old Password and then the new one. Confirm the
new password. Click on Submit.
Ensure logging out after completing all activities.

EMPLOYEE MANUAL
As part of the Digital India initiative of the Government of India, Biometric Attendance system was
introduced in all Government offices across India. It became mandatory for all employees to mark their
attendance on the biometric attendance devices.
The employees of the organization are required to register online on their attendance portal for
enabling them to mark attendance. They will fill an online form using the link ‘Employee Registration’
on the attendance portal. The employee’s demographic auth depends on variables like Name, Date of
Birth, Gender and Aadhaar number. He will be able to register once the demographic auth verification
is successful. In case the demographic auth fails employee will not get registered. After the approval,
the employee becomes active in the attendance portal and can begin marking his attendance through
the devices installed in the organization.
EMPLOYEE REGISTRATION
 Click on Employee Registration and the following registration form will be displayed.
Figure: 1
 The employee will enter the personal details like Name, Date of Birth, gender, Aadhaar Number,
Email address and Mobile Number. All the fields are mandatory.
 Next the user will click on the Organization Details tab and enter Organizations Name, Employee
type, Division/Unit within the Organization, Designation, Office Location, Organization Code, will
upload a photo of himself (in .jpg format and size up to 150 KB).
 He then enters the Confirmation Code, select the consent box and click on Submit button.
Figure: 2
 Once the user submits the form, an Attendance Id will be sent to him through SMS and mail. The
same Id will be displayed on the screen as well.
 Using the attendance id sent the employee logs in to BAS by clicking on the Login option from
the menu.
 If the user is logging in for the first time, the user will click on the Don’t have an account option.
 Fill in the Attendance Id and generate an OTP, that is sent on the mobile and login with that OTP
code.
 Employee can reset the password Click on the mode by which he wants the OTP has to be sent-
SMS or Mail. An OTP is sent; using which the user can reset the password and login.
The Nodal officer verifies the details provided by the employee, including the Aadhaar number entered
by the employee. After all details are verified, the employee is informed by SMS /Email about his
registration being complete on the attendance portal.
Once the user has registered successfully on the portal, the employee can login to the portal as follows-
Fill the attendance id and password. On successful login the Employee is directed to the following home
screen-
Figure: 3
Update Information
 Employees can update their profile using the available link.
 The personal details (email id and mobile number) and organizational details (employee type,
division/unit within organization, designation, office location, reporting officer name, organization
code and photograph) can be updated here.
 Click on Submit button.
Figure: 4
Figure: 4(a)
Reports
1. SUBORDINATE REPORT
 If an employee is a reporting officer, he can generate a report of the subordinates.
 The report shows subordinates attendance id, name, mobile number, designation,
office location, status (present/absent) and the reporting officer can also view the
register.
Figure: 5
2. ATTENDANCE REGISTER
 This enables the employee to view attendance status for the month graphically along with
details like office location, in time and out time, stay in hours and status (closed/open), using
Load Register.
Figure: 6
2.1. Graphical View
Figure: 6(a)
2.2. Register View
Figure: 6(b)
2.3. Details
Figure: 6(c)
3. B.A.S REPORT
Figure: 7
 Select the URL

 Login using employee attendance id and password
 Click on Employee Attendance
 Select the Year and Month
 Click Submit
 The Employee Attendance Report for the month and year selected will be displayed. It is
divided into three sections
 The top section contains employee details like employee id, designation, date of birth,
current organization and email id. The Nodal Officer name, designation and email id can also
be seen in this section.
 In the middle section one can view the total working hours during the month, unclosed
attendance, total attendance, average in time, in time trend, average out time, out time
trend, average stay per day.
 In the last section, attendance details are seen and the employee can see which category
(based on the number of hours worked on a daily basis) he falls in. The categories are
depicted using three colours.
Figure: 8
Reminders
The employee can set reminders for to mark attendance at specified times.
1. OPENING ATTENDANCE
 Select Opening Attendance Reminder Time
 Type in a reminder message
 Click on Reminder Active/ Reminder Deactivated button
 Click on Update.
Figure: 9
2. CLOSING ATTENDANCE
 Select Closing Attendance Reminder Time
 Type a reminder message
 Click on Reminder Active/ Reminder Deactivated button
 Click on Update.
Figure: 10
Leaves
Employees can manage their leaves through this functionality. They can apply for leaves and view the
status here.
1. APPLY LEAVE
 Select the Leave Type- CL, CCL, HPL etc.
 Select the Leave Category- Half Day/ Full Day
 In case of full day leave set the Leave Start Date and Leave End Date. For half day leave, set
the leave date and time period- after noon /fore noon
 Enter the Description (reason for taking leave)
 Click on Submit.
Figure: 11
Note: The employee will only be allowed to apply for a leave if the reporting officer has been assigned.
Once the user clicks on submit button, the reporting officer will be informed through SMS and Email. The
reporting officer can approve or reject the leave.
2. VIEW LEAVE
Employee can view the status of the leaves applied by them on the View Leave screen. Details of
the leave request entered by the employee along with status are displayed.
Figure: 12
Short Leave Message

Employees can apply for short leaves through this functionality. They can apply for short leaves. A short
leave is applied for when an employee is late in reporting to work for reasons beyond his control like
Traffic jams. It is an unplanned absence from work on short notice which is only reflected in the monthly
attendance report.
1. ADD SHORT MESSAGE
Figure: 13
2. VIEW SHORT MESSAGE
Employee can view the status of the leaves applied by them on the View Leave screen. Details of
the leave request entered by the employee along with status are displayed.
Figure: 14
Leave Subordinate
If an employee is a reporting officer he can view the Leave Requests and the Approved/Cancelled Leaves
through this functionality. The employee can choose a Reporting officer only once. The Reporting Officer
can only be changed if the Employee is transferred from the current organization to a new organization.
1. LEAVE REQUESTS
The leave requests of his subordinates through this screen. The employee id, name, leave type,
leave start and end date, leave category, reason for leave and status of leave are displayed on this
screen.
Figure: 15
2. APPROVED/CANCELLED LEAVES
This screen displays the status of all the leaves that have been applied by the subordinates. This list
shows the leaves that have been approved/ cancelled.
Figure: 16
Tours
An employee can put in a request for a tour if he has to carry out official duties outside the office premises
and also view the status of the request. This is done so that he is not marked absent.
1. APPLY TOUR
The employee can select the Tour Category (Full Day/Half day) and then the Start Date and the End
Date for the tour for a full day tour and for a half day tour, the employee will enter the Tour Date
and the Time Period for the tour. After entering the reason for tour as Description in the text box
he clicks Submit.
Figure: 17
2. VIEW TOUR
The user can view the status of the tour that was applied for. Details of the tour request entered
along with the status are displayed.
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18
Tours (Subordinates)
The reporting officer can view the Tour Requests and the Approved/Cancelled Tours through this
functionality.
1. TOUR REQUESTS
A summary of the tour requests by employees under the reporting officer can be viewed here. This
list also includes the tours requests which are in Pending status.
Figure: 19
2. APPROVED/CANCELLED TOURS
A summary of Approved/ Rejected employee tour requests can be viewed here.
Figure: 20
Feedback
Employees can give their feedback about their attendance marking experience and the problems the
encounter in the process.
 Enter the Subject of the feedback in the text box available.
 Select the Feedback Type
 Enter Description in the text box. The description should not be more that 200 words.
 Click on Submit.
The employee feedback is recorded.
Figure: 21
CHANGE PASSWORD
 The Employee can reset his password.
 He will enter the Old Password and then the new one. Confirm the new password.
 Click Submit.
Figure: 22
The Employee can log out after completing all activities.

Aadhaar Enabled Biometric Attendance System
(Nodal Officer User Manual for Transfer)
Transfer: Transfer module is used for transfer the employee from one organization/unit to another.
Steps for transferring the employee are as follows:
1. Go to
Here Nodal Officer can view list of Employees with option to Edit and view employee
Details.
2. Nodal Officer can search Employee by Name/Mobile No. and click on to

transfer a employee. A new screen will appear with complete employee detail.
3. For initiating the Transfer of Employee Click on "Transfer" . A Pop-up window will appear to
choose an Organization to Transfer and with a reason.
4. On successful transfer following message will appear
5. Now the nodal officer of the transferred organization should login with their
credentials and Go to
6. Click On "Process" button. This will open a new window showing employee details.
7. Now change the organization details and submit.
8. Now employee is transferred successfully and Active in your Organization formarking

Attendance.
On-boarding Manual for Organizations to Install
Aadhaar-enabled Biometric Attendance System
National Informatics Centre (NIC)

Department of Electronics & Information Technology
Government of India
November 2014
On-boarding Manual for Biometric Attendance System | 2014
Preface
As part of the “Digital India” program of Government of India, it has been decided to
implement common Biometric Attendance System (BAS) in the Central Government Offices
(Agencies) located in Delhi which may be extended to offices of the state and governments
and other government institutions in future. The proposed system would enable an
employee to register attendance by simply presenting his/her biometric (finger print/Iris).
This event will be authenticated online after one to one match with the bio-metric
attributes stored in the UIDAI data base against the employee’s Aadhaar number.
For implementing this project, the Central Government Organizations need to follow a
structured approach in coordinating with different stakeholders. The purpose of this
document is to serve as handbook for the Central Government organizations that are
implementing Bio-metric Attendance System for their employees.
Targeted Audience
This document is intended for the Central Government organizations that would like to
implement Bio-metric Attendance System in their organization. The following are such
envisaged Agencies;
 Ministries, Departments, Attached/Sub-ordinate organizations of Central
Government
 Autonomous Central Government bodies, institutions and offices
 States, Districts and other Government/Semi Government bodies like municipalities
 Central Public Sector Units
2
Contents
1. Background ...................................................................................................................................................5
1.1. Need for BAS .................................................................................................................................................6
1.2. Challenges faced in currently implemented Attendance System ........................................7
1.3. Proposed Solution ......................................................................................................................................8
2. About Biometric Attendance System (BAS)...................................................................................9
2.1. Salient Features of cloud based BAS solution ...............................................................................9
2.2. Why BAS? Merits of the System ........................................................................................................ 11
2.3. High level Architecture ......................................................................................................................... 13
2.4. Comparison with Traditional bio-metric attendance systems .......................................... 15
3. Current Status ........................................................................................................................................... 16
4. Way forward: Proposed plan of Action ......................................................................................... 17
3
5. On-boarding guidelines ........................................................................................................................ 18
5.1. Identification of Nodal Officer ........................................................................................................... 18
5.2. Registration of Organization .............................................................................................................. 19
5.3. Registration of Employees .................................................................................................................. 19
5.4. Aadhaar Enrolment ................................................................................................................................ 20
5.5. E-Aadhaar access ..................................................................................................................................... 20
5.6. Best Finger Detection (BFD) .............................................................................................................. 20
5.7. Biometric Terminals (Devices) ......................................................................................................... 21
5.8. Procurement of Devices ....................................................................................................................... 23
5.9. Procurement of Connectivity ............................................................................................................. 24
5.10. Site Identification and Preparation ............................................................................................ 25
5.11. Installation of Devices ...................................................................................................................... 25
5.12. Operations & Maintenance ............................................................................................................. 25
Appendix ‘A’ – Application format for Organization On-boarding ................................................ 26
Appendix ‘B’ – Steps for on-boarding an Organization in the attendance portal ................... 27
Appendix ‘C’ – Details required for registration of employees in Attendance portal .......... 28
Appendix ‘D’ – Indicative specifications of the Devices to be used in BAS ................................ 29
Appendix ‘E’ – Format for Connectivity Requirement ........................................................................ 33
Appendix ‘F’ – Format for Site Requirements ......................................................................................... 33
4
1. Background
As part of the “Digital India” Programme of Government of India, it has been decided to
implement common Biometric Attendance System (BAS) in the Central Government Offices
(Agencies) located in Delhi to begin with. The proposed system would enable an employee
to register attendance by presenting his/her biometric (finger print/Iris) which will be
authenticated online by doing one to one match with the bio-metric stored in the UIDAI
data base against the employee’s Aadhaar number.
In the first phase of implementation, approximately 150 Central Government Organizations

have on boarded about 50,000 employees on common attendance portal
(attendnace.gov.in). 1000 wall mounted bio-metric attendance terminals, 5000 finger print
scanning devices and 200 IRIS devices have been procured through an open tender process
floated by NICSI. These client terminals have been installed in about 100 Government
Bhawans/buildings.
During the 2nd phase of this program, it is proposed that Central Government
organizations shall use the common biometric attendance portal, which is hosted at NIC
data center and shall procure/maintain biometric attendance terminals and desktop
fingerprint scanning devices/IRIS devices in a decentralized manner, through Open
tenders, DGS&D rate contract & NICSI empanelled vendors. The Central Government
Organizations shall also procure the required Wi-Fi Access points for enabling network
connectivity in the biometric attendance terminals through DGS&D rate contract.
5
1.1. Need for BAS

Government of India employs several thousand officials working across Ministries,
Departments and various organizations under itself. The management of attendance of the
employees is a complex but necessary task, since the presence of officials in offices directly
impacts productivity and efficiency. Traditionally, attendance has been managed through
registers where officials mark their attendance upon arrival in office. However, supervision
of this system is difficult and is also liable to incorrect information being entered into the
system. Late arrival and early departure of employees is a common occurrence across
organizations. This creates a situation where the sincere and punctual employees feel
discouraged and dis-incentivized.
Several offices have implemented electronic attendance systems in recent times, where the
manual entries into the registers have been replaced by electronic-attendance marked
through smart-cards or biometric systems. These systems have allowed easy compilation
and scrutiny of attendance data leading to better supervision and monitoring. However,
such systems are often stand-alone systems and do not permit easy sharing of attendance
data across various levels within the system, except with the officials authorized for
monitoring the attendance information. Such systems are also often implemented
independently by various offices leading to duplication of cost and effort.
Therefore, it would be more appropriate to develop and implement a centralized system

for monitoring attendance in various government offices. Such system should leverage on
existing identity infrastructure created by Aadhaar which will result in cost, efficiency and
scalability advantages.
6
1.2. Challenges faced in currently implemented Attendance

System
The currently implemented attendance monitoring systems face the following challenges:
 Largely manual – register based systems

 Electronic systems are implemented in silos, not easy to monitor/ share information
across various levels
 Card-based systems are liable to misuse or wrong entries by handing over cards to
colleagues
 Several officials work across more than one office-location, or attend meetings and
other official duties in different government buildings. Standalone systems cannot
collate information across different locations, therefore such officials may be
marked absent even if they are attending to government duties in other locations
 Compilation and monitoring of attendance data in standalone systems is difficult
 Unavailability of attendance details in the public domain creates problems for
citizens who need to meet them for official work. Unavailability of officials in office
is often not known to citizens, who face substantial delays waiting for officials to
arrive
7
1.3. Proposed Solution
It is proposed to implement a common biometric based attendance system across various

government offices in New Delhi. This system is envisaged to have the following features:
 Cloud-based attendance software installed and operated from NIC National

Data Centre.
 Dedicated secure connectivity will be provided between National Data Center
and UIDAI Data Center by NIC for authentication
 All Ministries / Departments / subordinate organizations can access the system
using the NIC network provided in the Bhawans
 Offices using the system will install biometric enabled terminals / devices to
mark attendance; the number and location of required devices will be assessed
by the offices; the offices concerned will be responsible for day-to-day
maintenance of the devices
 Connectivity of terminals / devices will be established through Wi-Fi/GPRS
 Customized reporting formats for various levels of employees will be
developed by UIDAI/NIC
 Facility for centralized compilation and publication of attendance data in public
domain will be provided as per requirements
8
2. About Biometric Attendance System (BAS)
Government Organizations are operating across different locations. The major challenge is
to enable and manage the attendance of the Government workforce across various
locations keeping the Total Cost of Ownership (TCO) low.
Presently, various Government Organizations have deployed proprietary biometric
attendance solutions, which lack uniformity in technical architecture due to which these
solutions are difficult to scale up and integrate with each other.
Aadhaar based biometric Authentication for the purpose of attendance would ensure that
the attendance of all the Government employees will be visible in real time on the common
attendance portal ensuring transparency and accountability to bring efficiency.
2.1. Salient Features of cloud based BAS solution

Following features are envisaged for Common Bio-metric attendance System:
 This Biometric Attendance System is based on Aadhaar Authentication

(Fingerprint and Iris Based Authentication).
 It is an attendance system with real time monitoring
 The system has comprehensive MIS
 This is a lightweight system which does not requires any special hardware or
algorithm
 It is compatible with multiple platforms (Windows, Android, etc.) and form
factors (Laptop, Desktop and Tablets, etc.)
 Robust System- Self sustained for small power cuts as it uses tablets at the front
end.
 Time taken to Record Attendance is as low as 1-2 Seconds on Wi-Fi and 8-11
Seconds on GPRS (SIM)
9
 System is tightly integrated with the communication channel of SMS. A user gets
SMS’s from the systems at various levels like after registration, on non-marking
of attendance and other conditions to empower the users of the system.
 The System has an in-built leave management system wherein an employee can
be marked “on leave” so that the system recognizes him/her as on leave and
does not send a late attendance SMS.
 The system maintenance is largely automated. Examples are: centralized
monitoring of devices – through a dash-board, push-based updating of software
on devices and PCs over the air, automatic fall back on SIM based connectivity
once the Wi-Fi connectivity goes down and centralized scheduling of shut-down
of devices during out of office hours. The efforts are on to make the system even
smarter in future.
10
2.2. Why BAS? Merits of the System
Hardware: The system in simple to deploy due to no hardware lock in or vendor

dependency. The hardware used for this system is neither specially manufactured nor is
based on a technology patented by a particular company. This means that this system can
be installed on any tablet working on android operating system or any desktop personnel
computer or even a laptop working on windows platform .The system requires one STQC
certified Fingerprint/Iris Scanner Device that follows the specifications of the UIDAI has to
be attached to the host device.
Software: The client software for the biometric attendance system has been made in house
by DEITY and is readily available. There are two separate versions of software available for
desktop PCs running windows and android based tablets. All the supported biometric
devices are integrated into the application. The software is a simple client application with
no special algorithms. Modification and incorporation of additional features in the software
is easy.
Connectivity: The system uses multiple internet connectivity channels and has an inbuilt
fallback mechanism. The biometric device works on any available connectivity that is
supported by the device on which the application is installed. The Tablet application uses
Wi-Fi as well as GPRS with an auto switch mechanism to determine the best connectivity
option. The desktop application can be used over Wi-Fi, Ethernet or Data Card connectivity
option and Android tablet application can be used over Wi-Fi, GPRS/WCDMA options.
11
Accessibility for the employee: In order to make this system portable, it has been
designed on a central architecture. Every client system is connected to the server in real
time, the employee data resides on the central server and the changes are also made in the
database of the central server for any transaction at any client at any location. This means
that employees are not restricted to mark attendance from a designated client or a location.
There is a strong client management and analysis system inbuilt which is capable of
analyzing the transaction data of the clients for any anomalies.
Scalability: The system has been built with scalability in mind. Therefore any new office,
employee or client can be on-boarded easily. The system can support practically unlimited
number of clients.
Security: There is a proper mechanism of registration of any new client or any piece of
hardware in the system before allowing it to be active to ensure safety of the system.
Aadhaar authentication is highly secure system of biometric authentication, which adds to
the security of the system. As the system uses this service, the sensitive biometric data
resides in the secure Central Identities Data Repository of UIDAI. The biometric data
captured locally by client is securely communicated to the UIDAI server for authentication
and not stored in the system at any point of time.
Ease of Use: This is an extremely user friendly system where the employees can do online
self-registration, update of their profile and details. The registered employees also get SMS
Alerts on events of importance. This system can also monitor the health of attendance
terminals centrally which makes is easier for the implementers to do maintenance work.
12
2.3. High level Architecture

At a high level the overall solution would have two main components
A. Front End System
The Front End System (FES) or the attendance system would be a device having hardware
and client attendance application. The client attendance module in the idle state would wait
for user to enter his/her attendance id through touch screen in case of tablet based client
or keyboard input in case of desktop based client. This attendance id would usually be first
6 digits or last 6 digits of the Aadhaar number of the employee. Once the attendance id is
captured, the application would prompt user to provide the biometric data required for
Aadhaar online authentication. It would then create the request in accordance with the
Aadhaar Authentication API and send the request to the backend application at UIDAI
Central Identity Data Repository (CIDR).
B. Back End System
The Back End System or attendance server would create Aadhaar Authentication request,
submit the request and receive the response in accordance with Aadhaar Authentication
API requirements. It will mark in/out attendance, attendance system activation/de-
activation and generate reports for the same. The picture below represents a high level
schematic diagram of the Biometric attendance system.
Attendance
Request
1 2 3
Aadhaar Attendance A Yes / No

Attendance Back UIDAI
Holder Front End System S Respons
7 6
End 5 CIDR
A e
System and AUA
Attendance Necessary
Server
confirmation Updates
&
Confirmation
Schematic diagram of BAS System
13
Figure 1: BAS Application Overview
14
2.4. Comparison with Traditional bio-metric attendance systems

Aadhaar based attendance system has an edge over the other traditional biometric
attendance systems in many respects. The traditional biometric systems are not designed
for scale as the machines generally store the biometric fingerprints locally. These systems
have to be connected with LAN cables of the institutions network and cannot be monitored
from global locations due to the dependency on the institutions connectivity ecosystems.
The cost involved in these traditional biometric systems are also quite high and one
terminal which can store 3000 to 10000 biometric fingerprints costs around Rs. 13000 to
Rs. 25000.The traditional systems use terminals which authenticate biometric attributes
locally and then push data to a server. Another challenge is to get registered in these
systems as the user along with demographic details has to get all fingers enrolled as well
which can happen on these terminals only.
Comparatively, this Aadhaar Enabled Biometric Attendance System needs only Aadhaar
number, basic demographic details and a photograph of the user at the time of user
registrations. This can be done by the employee himself/herself by on simple web based
system. The biometric details are already available with the UIDAI which are then used for
authentication. Moreover, this system ensures unique users as the user registration is
stored on a central attendance server and Aadhaar ensures de-duplication through its 1: N
check mechanism. In this system, the Management Information System is accessible from
any global location to anyone which is very useful in bringing transparency and
accountability to the entire system. This is a highly adaptable system with minimum cost
requirements. Any agencies which work in the public sector can easily get incorporated in
the system by setting up handheld devices which are nothing but a combination of an
android tablet, a fingerprint scanner enclosed in a frame. This setup costs extremely less
and the management information system does not require any resources or manual
intervention. This makes it a highly cost effective system.
15
3. Current Status
Following activities have been completed during Phase I
 A common biometric attendance portal viz. attendance.gov.in has been developed.

The attendance portal is hosted in NIC data center. These centralized back-end
servers are common which will be used by all Central Government organizations for
biometric attendance system.
 In the first phase of implementation, approximately 150 central Government
organizations have registered more than 55,000 employees on common attendance
portal i.e. attendnace.gov.in.
 UIDAI team has developed back-end portal software and client side attendance
software.
 1000 wall mounted biometric terminals and 5000 desktop STQC certified finger
print devices have been installed in various Ministries/Departments located in
about 100 Bhawans/Buildings in Delhi. For phase-I all the devices have been
procured and installed by NIC by UIDAI funding.
Figure 2: Phase I Metrics
16
4. Way forward: Proposed plan of Action
In Phase-II, it is proposed that
 Government organizations that could not register in phase-I shall register on

attendance.gov.in portal for the implementation of biometric attendance system in
phase II. All the central Government organizations shall use the common back-end
infrastructure installed at NIC data centers.
 First step towards using bio-metric attendance system will be to appoint a nodal
officer by each organization and register all their employees on-line at
attendance.gov.in. This will undergo two steps of verification, first the Aadhaar
verification by UIDAI and second verification by the appointed nodal officer. After
that, the employee will be able to mark his/her attendance from biometric terminal
to be installed at the user location.
 The Government organizations shall procure the wall mounted biometric
attendance terminals and desktop finger print devices in a decentralized manner
from the rate contract which will be finalized by DGS&D and alternatively, they
could also procure these devices through NICSI or through open tender. The devices
used in phase I have also been procured through NICSI.
 The Government agencies shall provide connectivity from various telecom service
providers for connecting the bio-metric attendance terminals (GPRS/Wi-Fi using
NICNET/Broadband/existing Internet) in a decentralized manner.
 Government organizations shall make suitable provision for getting Client ‘API’
installed on the software provided for wall mounted and desktop finger print
devices.
The Government organizations shall be responsible for maintaining the devices installed in
their premises and will be responsible for smooth day-to-day functioning of the Bio-metric
Attendance terminals.
17
5. On-boarding guidelines
Organizations interested in using BAS are required to follow process guidelines for smooth
switchover to the modern and futuristic BAS.
5.1. Identification of Nodal Officer

To facilitate the implementation and thereafter operate the Biometric attendance system, it
is desired that the Ministry/Department shall nominate a Nodal Officer not below the rank
of Joint Secretary for acting as a Single Point of Contact (SPoC) for driving the Bio-metric
attendance initiative. The Nodal Officer shall be responsible for:
 Monitoring and co-coordinating with the stakeholders for smooth functioning of the
Bio-metric attendance system
 Providing update facility for biometric updating in case of poor bio-metric capture
during enrolment process and in cases where there are failures in detecting the
fingerprints by organizing Aadhaar camps.
 Organizing special Aadhaar Enrolment Camps (AECs), if considerable numbers of
employees are not able to register on the portal due to non-availability of Aadhaar
numbers.
 Aadhaar number generation for the enrolments done in the AECs
 e-Aadhaar access
 Best Finger Detection and other Aadhaar related issues
The agencies may use the format placed at Appendix ‘A’ for capturing the details of the
organization as well as Nodal Officer.
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5.2. Registration of Organization

The Organizations are required to register online (once) on the portal for using
attendance.gov.in by giving number of employees and their existing website name. Once
the registration of the organization is complete, the organization will be listed in the portal
for the enrolment of the employees and generation of various types of reports pertaining to
the organization. The steps for on-boarding organization in the attendance portal can be
found in Appendix ‘B’.
5.3. Registration of Employees

Once the organization is registered with the attendance portal, employees of the
organization are required to do online registration on attendance.gov.in portal for enabling
them to mark attendance. The employees need to fill an online form using the link
‘Employee Registration’ on the attendance portal. Once the details are filled, the employee
data goes to the quality check team of UIDAI/Nodal Officer of the organization for
verification. After the approval from the nodal officer, the employee becomes active in the
attendance portal and can mark its attendance through the devices installed. The details
are required for on boarding of employees in the attendance portal can be found in
Appendix ‘C’.
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5.4. Aadhaar Enrolment

One of the mandatory requirements for registering on the common bio-metric attendance
system is a valid Aadhaar Number of the employees for enabling him/her to mark
attendance. In order to facilitate the BAS implementation, UIDAI can organize Aadhaar
Enrolment Camps (AECs) for all such employees, who do not possess Aadhaar numbers.
UIDAI shall also extend its support for the employees who have already enrolled but have
not yet received their Aadhaar, or have lost their Aadhaar, or for those who need to update
their Aadhaar data.
5.5. E-Aadhaar access

To enable downloading of the Aadhaar for the employees who have enrolled but have not
yet received their Aadhaar, or have lost their Aadhaar or did not received Aadhaar due to
any reason whatsoever, UIDAI has provides access to e-Aadhaar facility to HoDs of the NIC
deputed in various Ministries/Departments. The employees can get in touch with their
respective HoDs of NIC to get their Aadhaar downloaded.
5.6. Best Finger Detection (BFD)

In order to increase the chances of the Aadhaar Authentication while marking attendance,
UIDAI has also extended the facility of Best Finger Detection (BFD) to all the Head of
Departments (HoDs) of NIC in the respective ministries or departments. Those employees,
who are facing frequent authentication failures while marking attendance, can get their
best finger identified from the device installed in the NIC cell in respective
Ministry/Department. After identification of the Best Finger, the employee can use the
identified best finger for marking attendance with an increased chance of success for
Aadhaar Authentication.
20
5.7. Biometric Terminals (Devices)

As illustrated in the high level overview of the system it is mandatory to have devices aka
biometric terminals installed for the purpose of attendance punching. These devices act as
an interface for the end user to punch his attendance in the system, which in turn interacts
with various API’s to record the event in the central database.
The Biometric terminals may typically use the following components:

(Specification mentioned in Appendix ‘D’)
a. Tablet – machines with the capability to run the BAS client software.
b. Desktop – PC or laptops running Windows 7/8 can also be used to run the BAS
software.
c. Fingerprint reader – these refer to the biometric fingerprint reader devices
which capture the fingerprints of the user.
d. Iris scanner – these are used to capture the IRIS image of the user and do iris
authentication
The biometric terminals can be setup using either of the above combinations, typical setup
used in the Phase I of the project is:
i. Tablet setup - the wall mounted devices used in phase I are Android OS running
tablets, with either finger print reader or iris scanner together housed in a
cabinet to present an integrated device feel. The BAS software for android is
readily available for download from the portal. Since network connectivity is
mandatory for working these tablet devices are connected through Wi-Fi access
points and are also equipped with a 2G sim card for GPRS connectivity for
network failover support.
21
ii. Desktop setup - normal PCs on which the BAS windows version application can
be run and the finger print or iris scanner are attached through usb ports are
also being used to mark the attendance. The PCs are generally connected
through the Office LAN network and alternatively dialup or broad band
connections can be used for network connectivity. The fingerprint and iris
scanners are readily available with drivers for windows platform, use of Office
PCs can be the shortest route to get started with BAS as the requirement would
be procurement of biometric scanner devices.
22
5.8. Procurement of Devices

The Organizations registering in phase-II or organizations who have registered during
phase I but need additional devices, can procure the wall mounted bio-metric attendance
terminals, desktop finger print and iris scanning devices through the following methods:
a. NICSI - devices are readily available for procurement through the empanelled
vendors
b. Open Tenders – devices can also be procured through open tenders but device
specification should adhere to Appendix ‘D’
c. DGS&D - rate contracts are still being finalized, and will be available shortly
DGS&D has been requested to empanel vendors for supplying the devices required for
installing bio-metric attendance system using common back-end infra-structure at NIC data
centers.
The organizations will have the option of selection of following devices for implementing
BAS.
1. Integrated Attendance Device (IAD) – Type 1: These are Android Tablet based
devices integrated with Single STQC certified Fingerprint (FP) scanner. Both the Tablet
and FP device are then housed in rugged casing so that the Integrated Attendance
Device could be suitably mounted on the wall as single unit. The specification of the
Type-1 devices is mentioned at serial 1 of the table provided in appendix ‘D’.
23
2. Integrated Attendance Device (IAD) – Type 2: These are the devices manufactured as
a Single Unit with a capability of punching attendance number as well as scanning
fingerprint for recording attendance. The specification of the Type-2 devices is
mentioned at serial 2 of the table provided in appendix ‘D’.
Note: the Bio-metric attendance system is to be implement using wall mounted devices for
the employees at large. However, for senior level officers or in a section, there is provision
of installing Bio-metric attendance system using USB based finger print scanning
device/IRIS with a Windows 7/8 Desktop PC.
It is estimated that for every 50 employees, one wall mounted bio-metric attendance
terminal would be sufficient and for every 20 employees one finger print scanning device
on a desktop would be sufficient. Therefore, the total requirement of wall mounted
biometric terminals as well as desktop devices could be estimated based on total number of
employees in the department. However, depending upon the on-ground circumstances, the
organizations can procure additional number of devices, if required, for smooth
implementing BAS. The indicative specifications of the devices required for the installation
of the BAS can be found in Appendix ‘D’.
5.9. Procurement of Connectivity

Biometric attendance terminals installed at client locations would need Wi-Fi connectivity
through Internet/NICNET for communicating with the back-end attendance servers, which
are installed at NIC data centers. The organizations would need to procure connectivity
(GPRS/Wi-Fi using NICNET/Broadband/Internet) from suitable service providers.
Looking the high traffic load during peak hours (8 am -11.00am and 4pm – 7pm), the
minimum 1mbps of bandwidth connectivity would be required for proper functioning of
Biometric attendance terminals.
The agencies may use the format placed at Appendix ‘E’ for capturing the connectivity
requirements.
24
5.10. Site Identification and Preparation

The wall mounted biometric terminals arête be preferably placed at the entry/exit points
with 24 hours security for enabling easy access to the employees for marking attendance.
The organizations registering in phase – II shall ensure the locations identified for
installing biometric attendance terminals should have the following: -
 220V/5A Electrical points

 Suitable security within the premises
 Protection from environmental conditions like rain, sun, etc.
 LAN point for connecting Wi-Fi access devices
 Good data connectivity through GPRS/3G as a backup connectivity
The agencies may use the format placed at Appendix ‘F’ for capturing the site requirements.
5.11. Installation of Devices

The Organizations shall take up the installation, commissioning and maintenance of the
Biometric attendance terminals in their premises with the help of vendors who are
empanelled with DG S&D. UIDAI, NIC and DeitY shall extend all technical support for
integrating back-end infrastructure.
5.12. Operations & Maintenance

The Organizations shall be responsible for maintenance of the devices installed in their
premises. The agencies will also be responsible for taking suitable on-site warranty
support for smooth functioning of BAS.
25
Appendix ‘A’ – Application format for Organization On-boarding
Organization Type [ ] Ministry [ ] Department under Ministry [ ] Attached Office

Organization Name
Address
District
State
NIC Coordinator Mobile
NIC Coordinator e-Mail
Website
No. Of Employees
Office Timings
Nodal Officer Name
Aadhaar No
Designation
Mobile
E-Mail
Date: Name & Designation

Head of the department with Signature & Seal
26
Appendix ‘B’ – Steps for on-boarding an Organization in the

attendance portal
1. Select the ‘Organization Registration’ link in the attendance portal
2. Fill the downloaded form with the required information and get it signed by the Head of
the organization/department, with the organization stamp/seal.
3. Scan the filled, signed & stamped form and save it in ".jpg" format of max file size 200
Kb. The scanned file has to be uploaded in the online form in the attendance portal.
4. Steps to fill the online form in the attendance portal
o Select the name of your organization. If the organization name does not show
than please get in touch with the Attendance help desk.
o Enter the communication address of the organization
o Select the state (as applicable)
o Enter the Mobile number of NIC coordinator
o Enter the email address of NIC coordinator
o Enter the name of the nodal officer
o Provide the Aadhaar number of the nodal officer
o Enter the designation of the nodal officer
o Enter the Mobile number of the nodal officer
o Select the scanned file which you need to upload with the form
5. Review the form for any changes before submission.
Note:
a. After submitting the form, a One Time Password (OTP) will be sent to the nodal
officer email and mobile, to verify the form data submitted.
b. After your request is processed, you will receive an email with your account details.
c. If your organization does not feature in the list, please get in touch with the
Attendance helpdesk at [email protected].
27
Appendix ‘C’ – Details required for registration of employees in

Attendance portal
1. Enter Full Name.
2. Enter Date of Birth (format DD-MM-YYYY)
3. Select Gender.
4. Please provide 12 digit Aadhaar number
5. Enter Email. And 10 digit Mobile Number.
6. Select the name of Organization. If the organization does not list, please get in touch
with Organization's Nodal Officer to get your organization listed.
7. Select Employee Type
8. Enter the name of Division/Unit within the Organization (you can choose from
suggestions)
9. Select Designation (only when Employee Type is Government)
10. Select office location.(e.g. your office building name)
11. Upload scanned/digital picture in ".jpg" format of max file size 150KB.
12. Please enter the captcha code.
13. Please review the form before submission.
Note:
a. If Organization does not feature in the Organization list, please get in touch with your
Nodal officer for getting the Organization on-boarded in the Attendance system.
b. If any of the pre-requisite information is not available in the form (select options only),
please get in touch with the concerned officer in your department to get the details
updated.
For any other assistance please get in touch with the Attendance Helpdesk at helpdesk-
[email protected].
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Appendix ‘D’ – Indicative specifications of the Devices to be used

in BAS
S.NO. ITEM SPECIFICATIONS

1. Integrated  Specifications of Android Tablet same as those given for Item
Attendance No. 3
Device Type 1 -  Specifications for Single Fingerprint Scanner Device same as
Integrated those given for Item No. 4 (STQC Certificate for the integrated
Android Tablet bio-metric device must be submitted)
and Single  Android Tablet and Single Fingerprint Scanner should be
Fingerprint integrated in a rugged casing.
Scanner Device The Rugged Casing should comply with the following:
Housed in  The casing should be made of inflexible, solid material and can
Rugged Casing be of polycarbonate / thick plastic / acrylic / other tough
material.
 It should be of black color and should have a glossy / matte
finish
 Acrylic casings must have a thickness of at least 5 mm.
 Casing should be durable and should be able to withstand rough
daily operational usage.
 The casing should not suffer any damage or disfiguration on
being dropped from a height of up to 2 meters
 Tablet should be vertically oriented in the casing. This is
important because the attendance application to be deployed is
designed to run in vertical mode only.
 The casing should be designed to cover/hide the android task
bar of the tablet. This is required to prevent misuse of any other
functionality of the tablet.
 The casing should have provision to access the power/reset
button of the tablet. The access should be easy but controlled.
The vendor thus should make arrangements to provide an
external tool to perform the power on/off and/or reset function
of the tablet through the casing.
 The fingerprint scanner should be ergonomically placed to
support ease of usage for biometric attendance in standing
posture of the users.
2. Integrated An integrated device for recoding biometric attendance with STQC
Attendance certified fingerprint sensor meeting following configurations /
Device Type 2 - requirements
Integrated  Display – At least 4 inch display with a minimum of 800x480
Attendance pixel resolution, 16 M Colors
Device  Processor- 1.0 GHz or above
29

Manufactured as  RAM- 512 MB or above
a Single Unit  Hard Key / Soft Key Numeric key pad
 Internal Storage- 4GB or above
 Expandable storage through micro SD, minimum 8 GB
 USB Port- Minimum one available USB host port to support
application loading / configurations / full functional keyboard
 Device must come with connector cables to allow connection of
the device to Micro USB and Standard USB ports
 Internal Speakers
 GSM SIM card slot
 Inbuilt replaceable battery with min. battery backup of up to
120 minutes
 Charging / operation on AC 100 -240 volt range with inbuilt
surge protection
Biometric sensor/extractor
 STQC certified fingerprint sensor/extractor for Aadhaar
authentication (STQC Certificate for the integrated bio-metric
device must be submitted)
 SDK for fingerprint device
 The fingerprint scanner should be ergonomically placed to
support ease of usage for biometric attendance in standing
posture of the users
Connectivity Requirements
 Mandatory Edge / 3G mobile data support
 Wi-Fi IEEE 802.11b/g/n OR LAN (Ethernet) interface OR Both
 Strength, safety and operating environment
 Should be able to withstand 1 m drop test
 Operating temp: 0°C to 50°C
 Storage not including battery: 0°C to 55°C
 CE certification/ RoHS certification
 SAR values within acceptable range
Operating system / software requirements
 Android 4.0 Operating System or above
 Sample application to test fingerprint sensor/extractor
 Vendor has to provide all necessary technical support for
integration of their device drivers with the attendance software
and associated UIDAI applications.
3. Android Tablet  Processor- 1.0 GHz or above

with 7 inch  RAM- 512 MB or above
30

screen  Internal Storage- 4GB or above
 Expandable storage through micro SD, minimum 8 GB
 USB Port- Minimum one Micro USB port and an optional
additional USB Port
 USB port should provide power supply to biometric device and
support USB OTG.
 Front facing Camera with VGA resolution
 Internal Speakers
 7’’Capacitive touch screen and minimum 800x480 pixel
resolution or above, 16 M Colors
 GSM SIM card slot
 Min. Battery backup up to 120 minutes
 SAR values within acceptable range
 Separate charging non-usb port with AC adapter 200-240 volt
range
 Micro USB host cable
 Connectivity Requirements
 Mandatory Edge / 3G mobile data support
 Wi-Fi IEEE 802.11b/g/n OR LAN (Ethernet) interface OR Both
 Software Requirements
 Android 4.0 Operating System or Above
 Safety and other standards compliance – CE certification/ RoHS
certification
 Full featured Web Browser
 Application to be deployed on android tablet will require rooted
Android OS
and associated UIDAI attendance applications.
4. Single  STQC certified Single Finger-print biometric device for Aadhaar
Fingerprint Authentication with driver, in-built template extractor
Scanner Device software/SDK (mandatorily with license, if required) (STQC
for use with Certificate for the device must be submitted)
Android Tablet  API/SDK for Android (4.0 and above) platform.
 Device should be plug and play with any android (4.0 and
above) tablet without need of any additional license to be
deployed.
 The device should have integrated micro USB or standard USB
type connector.
31

5. Fingerprint  STQC certified single finger-print biometric device for Aadhaar

Scanner Device Authentication and extractor software/SDK (STQC Certificate
for use with must be submitted)
Desktop  API/SDK for Windows (7.0 and above) platform.
 Device should be plug and play with any Windows (7.0 and
above) without need of any additional license to be deployed.
 The device should have integrated USB 2.0 type connector.
6. Iris  STQC certified Iris authentication device for Aadhaar
Authentication Authentication and extractor software/SDK (STQC Certificate
Device for use must be submitted)
with Desktop  API/SDK for Windows (7.0 and above) platform and Android
(4.0 or above) Operating System
 Device should be plug and play with any Windows (7.0 and
above) and Android (4.0 and above) without need of any
additional license to be deployed
 The device should have integrated USB 2.0 type connector.
 Sample application for Windows and Android platform to test
Iris sensor/extractor
32
Appendix ‘E’ – Format for Connectivity Requirement

S. No Organization / Address or the Is LAN point If (3) is No then If (4) is ‘No’
Location Name location identifier available at the Can Wi-Fi be then a LAN
(such as entry point where placed using I/O point is
/exit device is to be nearby LAN required to
number/floor installed point in the be installed
etc.) where the (Yes / No) location (Yes/No)
device would be (Yes / No)
installed
(1) (2) (3) (4) (5)
1
2
3
Appendix ‘F’ – Format for Site Requirements

S. No Organization / Address or the Do electrical power If (4) is ‘No’ then an
Location Name location identifier point available at the electrical point
(such as entry /exit point where device is (220V/5A)point is
number /floor etc.) to be installed required to be
where the device (Yes / No) installed
would be installed (Yes/No)
(1) (2) (3) (5)

1
2
3
33

Biometric Attendance System: (Nodal Officer Manual)

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BIOMETRIC ATTENDANCE SYSTEM

(NODAL OFFICER MANUAL)

• Total organizations registered with BAS.

6. DAILY ATTENDANCE HOD/HOG MAPPING

5. UNDERTAKING FOR OLD DEVICE

8. AMC REQUESTED STATUS

9. AMC CONFIRMED DEVICE

10. AMC DONE DEVICE

1. AADHAAR VERIFIED EMPLOYEE

5. K.Y.C. FAILED EMPLOYEES

8. VIEW BLOCKED EMPLOYEES

3. DATE WISE ATTENDANCE REGISTER

4. CUSTOMIZED ATTENDANCE REPORTS

• No. of employees Vis- a- Vis Attendance Hours

1. ADD LEAVE RECORD

2. VIEW NODAL ADMIN

Ensure logging out after completing all activities.

 Select the URL

Short Leave Message

1. ADD SHORT MESSAGE

The Employee can log out after completing all activities.

Steps for transferring the employee are as follows:

2. Nodal Officer can search Employee by Name/Mobile No. and click on to

4. On successful transfer following message will appear

7. Now change the organization details and submit.

8. Now employee is transferred successfully and Active in your Organization formarking

National Informatics Centre (NIC)

1.1. Need for BAS .................................................................................................................................................6

1.2. Challenges faced in currently implemented Attendance System ........................................7

1.3. Proposed Solution ......................................................................................................................................8

2. About Biometric Attendance System (BAS)...................................................................................9

2.1. Salient Features of cloud based BAS solution ...............................................................................9

2.2. Why BAS? Merits of the System ........................................................................................................ 11

2.3. High level Architecture ......................................................................................................................... 13

2.4. Comparison with Traditional bio-metric attendance systems .......................................... 15

3. Current Status ........................................................................................................................................... 16

4. Way forward: Proposed plan of Action ......................................................................................... 17

5. On-boarding guidelines ........................................................................................................................ 18

5.1. Identification of Nodal Officer ........................................................................................................... 18

5.2. Registration of Organization .............................................................................................................. 19

5.3. Registration of Employees .................................................................................................................. 19

5.4. Aadhaar Enrolment ................................................................................................................................ 20

5.5. E-Aadhaar access ..................................................................................................................................... 20

5.6. Best Finger Detection (BFD) .............................................................................................................. 20

5.7. Biometric Terminals (Devices) ......................................................................................................... 21

5.8. Procurement of Devices ....................................................................................................................... 23

5.9. Procurement of Connectivity ............................................................................................................. 24

5.10. Site Identification and Preparation ............................................................................................ 25

5.11. Installation of Devices ...................................................................................................................... 25

5.12. Operations & Maintenance ............................................................................................................. 25

Appendix ‘A’ – Application format for Organization On-boarding ................................................ 26

Appendix ‘D’ – Indicative specifications of the Devices to be used in BAS ................................ 29

Appendix ‘E’ – Format for Connectivity Requirement ........................................................................ 33

Appendix ‘F’ – Format for Site Requirements ......................................................................................... 33

In the first phase of implementation, approximately 150 Central Government Organizations

1.1. Need for BAS

Therefore, it would be more appropriate to develop and implement a centralized system

1.2. Challenges faced in currently implemented Attendance

 Largely manual – register based systems