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Government of West Bengal

OFFICE OF THE SUPERINTENDENT
E.S.I. HOSPITAL BANDEL, P.O. BANDEL, DIST. HOOGHLY. PIN – 712123.
Phone : (033) 26312128 ⁎ Email : [email protected]
NOTICE INVITING e-TENDER
E-Tender No:- ESIH/BDL/ SC/ NIT/ DT.

Sub: Invitation to E-Tender (Two Bid system) for Supply of different types of Stationery and Contingency
Items at E.S.I. Hospital Bandel, Hooghly- 712123
(Note: AU communications must be addressed to the officer named below by title only and not by
name)
From : The Superintendent
ESI Hospital Bandel
Hooghly- 712123

To: The Interested Bidder

Sir/Madam,
E-tenders are invited (under Two Bid System - "TECHNICAL BID" & "FINANCIAL BID")
from reputed organizations/agencies/ Co-operative Society registered with appropriate authority
having valid license for Supply of different types of Stationery and Contingency Items at E.S.I.
Hospital Bandel, Hooghly- 712123.

The "Tender Documents" comprising of Terms and Conditions of Contract which will govern
any contract made, along with the Tender Application Form and other relevant documents are enclosed
herewith. If you are in a position to quote for the contract in accordance with the requirement stated
in the attached schedule as per the terms and conditions stated, please submit your quotation by e-
tendering.
The "tender documents" can be downloaded from the web site of The West Bengal Government e-
Procurement System (https://wbtenders.gov.in) and in such case the same may be signed and
submitted as per the e-tender procedures mentioned hereinafter.
Tenderers are requested that, before quoting their rates or sending tender, the tender
forms may please be read out thoroughly (line by line) so as to have a clear knowledge of the
requirement contained therein, otherwise the hospital authority will not be held responsible
for any error / oversight of his own and the penalties shall be levied for not complying with
the requirements stated herein or providing of the required services.
The form is Standard Form of Tender. Certain clause/ clauses may not be applicable in some cases.
So, Tenderers are requested to ignore such clause/ clauses, which are not applicable in the instant case.
Applicants are directed to submit the desired documents in chronological manner as
per (A) qualifying Condition; (B) Essential Qualification (under heading of Technical
Bid). It is also advised to upload only the desired and necessary documents.
The Tender forms containing the Terms and Conditions, applicant and contract information and
other relevant information. Declaration (on Rs. 100/- non judicial stamp paper) should be submitted
in e-tender along with the technical bid and financial bid document, intact, after filling up the same
and failing which the tender shall be liable for rejection. Tenderers must comply with the Check list
for proposal provided with the tender from.
[n the event of the space on the Schedule of contract/ specifications of items I proforma
being insufficient for the required purpose, additional pages may be added.

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PARTICULARS

Date of Publishing NIT & Other From 27.09.2024, 9:00 am on wards

Documents
Period of submission of e-tender From 01.10.2024 to 22.10.2024 up to 4.00 pm
form
Pre Bid Meeting 30.09.2024 at 1:00 pm in the Office of t h e
Superintendent, ESI Hospital, Bandel
Physical submission of hard copies 22.10.2024 up to 2.00 pm
of documents already uploaded
online (self attested)
Date & Time of Opening of 25.10.2024 at 2.00 pm
Technical bid of e-tender
Date & Time of Opening of To be notified later
Financial bid of e-tender
Amount of Rs. 10,000.00 (Rupees Ten Thousand) only EMD
to be submitted in online mode in the E-Tender portal during
submission of Tender.
Bid Security/ Earnest Money Latest EMD Exemption certificate is to be provided if
the bidder is exempted from submission of EMD.
Performance guarantee I Security To be notified later
Deposit

The Superintendent, ESJ Hospital, Bandel, does not pledge himself to accept the highest discount of any
tender and reserves the right of accepting or rejecting the whole or any part of the tender without
assigning any reason thereof. Canvassing in any form by the tenderer or his representative with any of
the officials of ESI Hospital shall render the tender liable to be rejected. Acceptance by the hospital
authority shall be communicated in due course. You are requested that the instructions contained in the
said communication should be acted upon immediately as asked for.
The bidder should carefully read, understand and seek clarifications, if any, before
uploading the bid, no claim, whatsoever, will be entertained for any alleged ignorance thereof.

Sd/-
SUPERINTENDENT
ESI HOSPITAL BANDEL
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Government of West Bengal

OFFICE OF THE SUPERINTENDENT
E.S.I. HOSPITAL BANDEL, P.O. BANDEL, DIST. HOOGHLY. PIN – 712123.
Phone : (033) 26312128 ⁎ Email : [email protected]

TERMS AND CONDITIONS FOR SUPPLY OF DIFFERENT TYPES OF STATIONERY AND

CONTINGENCY ITEMS AT E.S.I. HOSPITAL BANDEL

1. e-Tenders are invited for ESI Hospital, Bandel as mentioned in the E-Tender Notice, "E- TENDER
FOR SUPPLY OF DIFFERENT TYPES OF STATIONERY AND CONTINGENCY ITEMS AT
E.S.I. HOSPITAL, BANDEL for 02 (Two) years, with effect
from the date of signing of agreement/contract which may extend for a period of not more than 1(One) year or engagement of next

bidder whichever is earlier. Online bidding should be made in the prescribed website (https://wbtenders.gov.in) within the period as
mentioned in thee-Tender Notice.

2. Prior to submission of e-Tender, intending bidder should :-

a) Go through the e-Tender schedule and e-Tender notice carefully;

3. QUALIFYING CONDITION TO BE A ELEGIBLE BIDDER

For Technical Bid

1. Earnest Money- online submission through payment gateway E-Tender Portal of Rs.
1,00,000.00 (Rupees One Lakh only).

ii. Attested photo copy of PAN Card issued by the competent authority

iii. Self Attested photo copy of Professional Tax Payment Certificate for 03 (three) years [F.Y. 2021-
22, 2022-23,2023-24]

iv. Attested photo copy of Valid Trade License/Certificate of enlistment for trade in the field
like General Order Supplier/Stationery & contingency/ Office Stationery etc.
v. Self Attested photo copies of lncome Tax Clearance Certificate for 03 (three) years
(A.Y. 2021-22, 2022-23,2023-24]
vi. Attested photo copy of OST Registration Certificate.

vii Credential Certificate of Experience: Should have at least 1 (one) year experience for
supply of different types of stationery and contingency items in any Govt. Hospital and
Govt. Office otherwise the bid will be liable for rejection.
viii. Copy of proof for residence of the Agency/Contractor like attested photocopy of Aadhaar
Card/Voter Identity Card/Telephone Bill/Electric Bill/Bank Pass Book etc.

ix. Bidder's undertaking as per enclosed Annexure

x. The Agency should have Annual Turnover of Rs. 25 Lacs in each of the 03 financial
years. The same may be certified from CA or Income tax lawyer. [F.Y. 2021-22, 2022-23,
2023-24]
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For Financial Bid

1. The rate may be quoted for all categories of Stationery and Contingency Items in the BOQ.

4. Earnest Money:

a) Earnest Money will be released after completion of E-Tender Selection procedure and no interest
on the said deposit is admissible.

b) Firms registered with SSI/NSIC, Co-operative Societies etc. may be exempted from deposition
of Earnest Money only if they are licensed for supply of General Order Supplier/ Stationery &
contingency/ Office Stationery etc and certificates from appropriate authority along with all
relevant documents and papers, duly attested, are to be submitted withe-Tender, failing which the
bid will be will be liable for rejection.

c) FORFEITURE OF EARNEST MONEY: -

Earnest money is liable to be forfeited if;

i) At any time after opening of e-Tender, bidder withdraws his e-Tender.

ii) The selected bidder fails to execute the Deed of Agreement and to deposit Rs. 50,000.00 (Fifty
Thousand Only) Security Money of required amount within fifteen days from issuance of work
order I Award of Contract.

5. Intending Bidders should submit the complete e-Tender in every respect, for all the categories of
Stationery and Contingency as per BOQ enclosed herewith.

6. No-Sub lease will be accepted.

7. Any liabilities arising on the Hospital Authorities due to the activities of the contractor including
omissions and commissions shall be deducted as liquidated damages from the bills of the Contractor and
if the full amount is not recovered then the same shall be recovered from the security deposit of the
Contractor.

8. There would be no liabilities towards the workmen of the contractor by the hospital
authorities or the successful bidder for the next contract. Failure to do this will entail
deduction of security deposit and blacklisting of the firm and its principals for a period not less than
two years from the date of end of contract period.
9. The tenderer should have a permanent place of business in WEST BENGAL and the complete
postal address, telephone/mobile/ e-mail address etc. should be provided while submitting the completed
tender form.

10. The bidders can only put the consolidated rate inclusive of all taxes of each category of
general stationery and contingency items in the BOQ.
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11. No separate charge for any other item is admissible.

12. SECURITY MONEY: it will be notified later.

13. It is to be noted that usual percentage, as stipulated in the LT. Act and OST Act, on the total
bill amount shall be deducted as Income Tax and OST.
14. TERMINATION OF CONTRACT:

In the event of repeated unsatisfactory execution of contract/un-satisfactory supply or violation of

any other terms and condition of the contract, the contract may be terminated with one month notice period
and the contractor in question may be black listed.

15. (a) In case of quoting excessively high or low rates may lead to rejection of the Bid.

(b) IN CASE OF TIE OF RATES, SELECTION WILL BE DONE BY EQUATED AMONGST THE
AGENCIES OF THE TOTAL ORDER.

16. In the event of any dispute or disagreement arising between the Contractor and the
Contracting Officer/The Superintendent of this hospital during the operation of contract with regard
to the interpretation of the Terms and Conditions, specifications stipulated herein as well as in the
contract agreement, the matter shall be referred to the Sole Arbitrator i.e. the Director, ESI (MB)
Scheme, W.B. whose decision shall be final and binding upon both the parties entering into contract.
All other matters relating to the contract will be settled by the contracting Officer/Superintendent of this
hospital.
17. The period of agreement will begin from the date of engagement for a period of two (02)
years.

18. The period of contract may be extended up to 1 (One) year on the same terms, condition and
rates by the Director, ESI (MB) Scheme, W.B. after having recommendation and satisfactory report from the
Superintendent.

19. The contract may also be renewed for further period at the existing rate and same terms and
conditions as mentioned in Para 17 and Para 18 on mutual consent under exigency of circumstances with the
approval of the State Government.
20. Any decision taken in the Pre-bid meeting will be valid during the tender process.

21. Selected tenderers have to supply a particular item/brand of product when the hospital
authority asked for the same, for the selected items in tender.

22. The Tender Selection Committee reserves the right to accept or reject any e-Tender without
assigning any reason whatsoever.
_

Sd/-
SUPERINTENDENT
E.S.I. HOSPITAL,BANDEL
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It should be printed in the letter head of the Tenderer

FORM-I

TENDER PARTICIPATING APPLICATION

To
The Superintendent,
ESI Hospital Bandel
Hooghly- 712123

Ref.- Tender for Supply of different types of Stationery and Contingency Items at E.S.I. Hospital
Bandel, Bandel, Hooghly- 712123

e-NIT NO. ESI/BDL/SC/NIT/ Date:

Sir,
Having examined the Statutory, Non statutory & NIT documents, I /we hereby submit all the necessary information and
relevant documents for evaluation.

The application is made by me/ us on behalf of

The necessary evidence admissible by law in respect of authority assigned to us on behalf of the group of firms for Application
and for completion of the contract documents is attached herewith.

We are hereby bidding for Supply of different types of Stationery and Contingency Items for the hospital
given in Enclosure to this letter.

We understand that:

1. Tender Inviting & Accepting Authority reserves the right to reject any application without assigning any
reason.

2. Out of the successful tenderers qualified in the Technical Bid, the lowest rate offered by any bidder in the
Financial Bid, will be treated as the L1 / H1 Bidder and so on.

Encl :- e-filling of tender

Signature & Seal of applicant

(Including title and capacity in which application is made)
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To be printed on Rs. 100/- non judicial stamp paper

DECLARATION BY THE TENDERER

e-Tender NIT. No. ESI/BDL/SC/NIT/ Date:

I/We have carefully gone through the Notice Inviting Tenders and other tender documents
mentioned therein. I/We have also carefully gone through the Bill of Quantities (BOQ), Terms
and Conditions, Technical Specifications and all other documents, Corrigendum's (if any)
uploaded before the last date of submission which will be part & parcel of the Contract
Document. I/We shall be bound to sign all hard copies of uploaded documents under the NIT,
during execution of formal agreement. My/ our tender is offered taking due consideration of all
factors, and if the same be accepted I / We promise to abide by the stipulation of the contracts
Documents and carry out the job to the entire satisfaction of the Hospital Authority.

Name of the Tenderer

Signature of the Tenderer

Postal Address:

Viii/ Town:
P.O.:
P.S.:

Dist:

Pin code:

Mobile No.:

PAN No.:

G.S.T. No.:
e-mail:

Signature of tenderer with seal