June 15, 2021

RFQ Number 59A1142

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STATE OF CALIFORNIA
DEPARTMENT OF TRANSPORTATION

REQUEST FOR QUALIFICATIONS NOTICE

NUMBER 59A1142

Read carefully as the following revisions have been made to this document:
• On 08/03/20, in the Note section: removed the 10 days.
• On 08/03/20 Section IV – Submittal of Statement of Qualifications
(SOQ) revised to accept electronic SOQs only

Note: Questions concerning this Request for Qualifications (RFQ) must be submitted in
writing to the attention of Michelle Nelson at [email protected]. Questions
must be received no later than seven (7) business days after the RFQ advertisement.
Consultants contacting the District or Division directly seeking information about this
RFQ will be disqualified from consideration in the selection process.

Proposers are advised that Caltrans has established a federally mandated overall
annual DBE goal comprising both race neutral and race conscious elements to ensure
equal participation of DBE groups specified in 49 CFR 26.5. In compliance with 49 CFR
26, Caltrans set a contract goal for DBEs participating in this solicitation expressed as a
percentage of the total dollar value of the resultant Agreement. The DBE participation
goal for this solicitation is thirteen percent (13%). See section I.H. in this RFQ for
requirements.
I. GENERAL INFORMATION

A. Caltrans is soliciting Statements of Qualifications (SOQs) from qualified

firms that may lead to the award of a contract for On-Call
Photogrammetry and Associated Surveying Services. In submitting
your SOQ, you shall comply with the instructions found herein. In
addition to those programs that are specified in this solicitation,
prospective consultants are encouraged to consider programs that are
available, such as those for the use of small businesses,
disadvantaged businesses, disabled veteran businesses, new
emerging firms, and other businesses covered by State and Federal
programs.

B. The estimated contract amount is $6,400,000 - $10,400,000.

C. The estimated contract term is three (3) years.

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D. Interviews will be held via WebEx on July 30, 2021. Confirmation

letters will be sent to those firms short-listed.

E. The most highly qualified consulting firm will be required to submit an

electronic copy of the financial documents listed on the appropriate
Financial Documents Submittal Checklist available on the AE Contract
Information website. The most highly qualified consulting firm will be
notified of their selection and receive instructions for the electronic
submission of the financial documents.

The most highly qualified consulting firm must submit a complete

financial documents package no later than four (4) days after
notification of selection. The prime consultant must submit the complete
financial documents package in order for Caltrans to have the
information necessary to engage in negotiations. The prime consultant
is solely responsible for timely and complete submission of financial
documents on behalf of the entire proposed team; financial documents
will not be accepted from proposed subconsultant firms. Failure to
submit a complete financial documents package by the specified due
date may result in termination of negotiations with the most highly
qualified consulting firm.

F. Negotiations will be held with the top-ranked firm by

teleconference/WebEx during the week of August 2, 2021. The fee
for profit shall be 10.4 percent, and the escalation shall be as
follows:

Period Escalation
06/15/2021 – 05/31/2022 0%
06/01/2022 – 05/31/2023 1.5%
06/01/2023 – 05/31/2024 3.0%
06/01/2024 – 05/31/2025 3.0%
Notes:
1. Partial year will only occur on the last year of the contract term. All
other periods are full years.
2. Increases to the loaded billing rates after contract execution is not
authorized for any reason per Article IV, Section 17 and Article XVI,
Section 6 of the California Constitution.

G. The scheduled date to complete cost negotiations and submit final

cost proposal is September 17, 2021.

H. Disadvantaged Business Enterprise Program

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1. This solicitation and resultant Agreement is financed in whole or in

part with federal funds and therefore subject to Title 49, Code of
Federal Regulations, Part 26 (49 CFR 26) entitled "Participation by
Disadvantaged Business Enterprises in Department of
Transportation Financial Assistance Programs." To ensure equal
participation for Disadvantaged Business Enterprise (DBE) groups
specified in 49 CFR 26.5, Caltrans specifies a contract goal for
DBE participation. The required goal for DBE participation in this
solicitation is not less than thirteen percent (13%).
2. Only participation by certified DBEs will count toward the contract
goal for this solicitation. In order to count toward a contract goal, a
firm must be certified as a DBE by the California Unified
Certification Program (CUCP) and possess the work codes
applicable to the type of work the firm will perform on the
Agreement by the SOQ submittal due date. Work codes are
provided by the Office of Civil Rights website.
3. It is the proposer’s responsibility to verity that the DBE firm is
certified as a DBE by the specified SOQ submittal due date and
time. The list of DBEs certified by the CUCP are located on the
Office of Civil Rights website.
4. A DBE must perform a commercially useful function (CUF) for the
type of work it will perform on the Agreement as provided in 49 CFR
26.55(c)(1)-(4). A DBE performs a CUF when it is responsible for
the execution of a distinct element of the work of the Agreement
and is carrying out its responsibilities by actually performing,
managing, and supervising the work involved.

5. See “Statement of Qualifications Submittal Instructions and General

Contract Process Information” for detailed information and
references to the required forms. Required forms will be made a
part of the Agreement. Failure to meet the DBE goal or Good Faith
Effort requirements and provide required DBE participation at due
date and time of SOQ submittal may result in the SOQ submittal
being rejected as non-responsive.

I. Federal and/or State prevailing wage rates may apply. This requirement, if
applicable, will be specified in the draft Agreement. See SOQ Submittal
Instructions, Section I., H. regarding the California Department of Industrial
Relations (DIR) Consultant/Contractor Registration Program on the AE
Contract Information website.

J. Caltrans does not guarantee, either expressly or by implication, that any

work or services will be required under any contract issued as a result of
this RFQ.

K. A Pre-award or Post-award Audit will be performed on any contract issued

as a result of this RFQ.
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L. Contract boilerplate can be obtained on the AE Contract Information website.

II. SCOPE OF WORK/DELIVERABLES

The work to be performed for this RFQ is described in the Scope of
Work/Deliverables and is hereby incorporated as Attachment 1.

III. CONFLICT OF INTEREST

A. Conflicts of interest may occur due to direct or indirect financial or
business interests in the work to be performed or in any real property
acquired for such project. Conflicts of interest can include, but are not
limited to, past, existing or planned activities or because of
relationships with other persons or firms. If there is a conflict of
interest, the proposed team, including both the prime consultants and
subconsultants, and individual employees of team members would
actually or potentially be unable to render impartial assistance or
advice to Caltrans. The proposer’s objectivity or availability in
performing the contract work may be impaired due to actual or
potential conflicts of interest.

B. If the proposed team determines that any actual or potential conflicts

of interest exists, it must identify and describe in detail each conflict of
interest to Caltrans, using the Disclosure of Potential Conflict of
Interest Form, which can be found on the AE Contract Information
website. Along with the description of the actual or potential conflicts of
interest, the proposed team shall also offer measures to avoid,
neutralize, or mitigate all listed conflicts. The list of conflicts, including
conflicts that apply to individuals as well as firms, and the mitigation
measures on the Disclosure of Potential Conflict of Interest Form must
be submitted as a separate section in the Statement of Qualifications.
Disclosure of information will not disqualify a proposed team from
competing for a contract. The existence of actual or potential conflicts
of interest will be used as a criterion to evaluate team availability
during the evaluation and selection process. Caltrans reserves the
right to terminate negotiations with the first selected firm and begin
negotiations with the next selected firm or to cancel the procurement
prior to execution if Caltrans learns that the selected team failed to
disclose any actual or potential conflicts, which it knew or should have
known about, or if the proposed team provided or omitted information
on the disclosure form that results in the information being false or
misleading.

C. After award, conflict of interest guidelines and policies shall continue to

be monitored and enforced by the Caltrans Contract Manager.
Additional information about Conflict of Interest issues can be found in
the SOQ Submittal Instructions and General Contract Process
Information document (Section V. Post Government Employment
Restrictions and Section VI. Conflict of Interest Concerning
Consultant(s)) found on the AE Contract Information website. The State
and Federal contract boilerplates on DPAC’s website also contain
information on conflict of interest issues (Exhibit D) and can be found
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on the AE Contract Information website.

D. The prime consultant and subconsultants may be proposed on SOQs

for other Caltrans A&E on-call contracts; however, the Caltrans
Contract Manager may prohibit work on specific project(s) where
Caltrans determines that a conflict of interest exists.

IV. SUBMISSION OF STATEMENTS OF QUALIFICATIONS (SOQs)

A. IMPORTANT: Download “Statement of Qualifications Submittal
Instructions and General Contract Process Information” from the
AE Contract Information website (Dated Rev. 10/7/20). Failure
to follow these instructions may result in rejection of your SOQs.

B. SOQ Package Submittal Instructions

Read instructions below carefully. You will be required to submit an

electronic SOQ file to Sacramento.

1. The electronic submission of a single unprotected (i.e. not password

protected) PDF file of the SOQ is required. The electronic submittal
will be accepted until 3:00 p.m. on July 16, 2021. Hard copies of the
SOQs are NOT required. Fax copies or copies transmitted by email
will not be allowed.

2. You will be required to create a Novell Filr account with Caltrans.

Send an email message to the Contract Analyst, Michelle
Nelson, at [email protected] containing the
information listed below for a link and instructions to complete
the self-registration page and submit the SOQ electronically.

• Your firm’s name

• Your email address
• The solicitation number for which you would like to submit
a SOQ
The file name shall include the contract number, consultant name
(max. 25 characters) separated by an underscore (_), ending with
the “.pdf” extension.

Example A: 50A0694_JohnDoeConsulting.pdf
Example B: 50A0694_aaa1234engineer.pdf

3. SOQ submittals will be considered non-responsive if the

electronic submittal is not received by the date and time
specified in this RFQ.

C. Request for RFQ Copies

Copies of this RFQ may be obtained on the CaleProcure website.

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SCOPE OF WORK/DELIVERABLES

On-Call Contract
Professional and Technical Aerial LiDAR, Photogrammetry, Bathymetric and Incidental
Surveying Services

for Caltrans, Division of Engineering Services, Office of Photogrammetry & Preliminary

Investigations Program, District 59
On-Call Contract
A. Purpose of Work.

The Consultant shall perform professional and technical services required for
photogrammetry, aerial LiDAR, bathymetric, and associated surveying services , on an
“as-needed” basis to support the Department of Transportation (Caltrans), Division of
Engineering Services, Office of Photogrammetry & Preliminary Investigations Program,
District 59, from 0 phase to 3 phase completion of transportation projects, in the
maintenance, development and construction of proposed Caltrans transportation facilities.
The Caltrans Contract Manager shall assign specific work to the Consultant to assist the
Caltrans work force through the issuance of Task Orders describing in detail the services
to be performed. The Consultant shall only perform work that is assigned in an
authorized Task Order. The Contract does not guarantee that a Task Order shall be
issued. The Consultant may provide services to Caltrans including, but not limited to,
aerial LiDAR acquisition, precision photogrammetric acquisition, data and image
processing, aerial survey mapping, including Digital Terrain Model and orthoimagery
creation, and bathymetric surveys.

The following is excluded from the Contract:

255.70 Right of Way Engineering Products in all Districts.

The Consultant shall provide support when Caltrans lacks the expertise, equipment, or
available resources. All tasks including, but not limited to, aerial survey data acquisition,
bathymetric surveys, associated survey services, survey data processing and mapping,
resulting Digital Terrain Model creation, ortho imagery creation, and flight planning may
be assigned as work under the Contract.

B. Location of Work.

The work shall be performed on projects to improve the State transportation system
statewide throughout all counties within the state of California. The/other specific
location within the above-described geographical limits of the work to be performed
within this geographic area shall be identified in each Task Order.
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C. Required Services.

1. Pursuant to an authorized Task Order, the Consultant shall provide professional

and technical photogrammetry, aerial LiDAR, bathymetric, and associated
surveying services within the geographical jurisdiction of the Contract set forth in
“Location of Work” Section, and all necessary personnel, material, transportation,
lodging, instrumentation, and the specialized facilities and equipment necessary to
satisfy all appropriate agencies and required to ensure compliance with all
applicable Federal, State, and Local statutes, laws, codes, regulations, policies,
procedures, ordinances, standards, specifications, performance standards, and
guidelines, applicable to the Consultant's services and work product.

Caltrans intends to utilize the Contract to complete a specific piece of work as

long as it is located within the geographical jurisdiction of the Contract set forth
in the “Location of Work” for each of the projects listed in the Contract utilizing
the services described in this Scope of Work and as described in a Task Order. In
the future, Caltrans may find it necessary to create a separate contract (or
contracts) that involves a specific project listed in the Contract and includes part
of the work contained in the Contract. Caltrans reserves the right to procure
Architectural and Engineering (A&E) services involving the listed projects or
unlisted projects (within the geographical jurisdiction of the Contract set forth in
“Location of Work” Section) involving in whole or in part the same work using a
project-specific agreement if the schedule to complete performance of the specific
project extends beyond the term of the Contract or the cost to complete the
specific project exceeds the dollar balance remaining in the Contract after
accounting for amounts due to the Consultant for work previously performed and
for work that is scheduled to be performed in executed task orders.

Should a project-specific agreement be procured under these provisions, the

parties mutually agree that, in accordance with Exhibit D, Section III,
Termination of the Contract, Caltrans shall terminate for convenience the portion
of the Contract that includes the common scope of work identified in the project-
specific agreement per Exhibit D, Section III, Termination of the Contract. Such
partial termination for convenience shall be processed by amendment to the
Contract. Unless otherwise required by law, regulation, or Caltrans policy or
procedure, the Consultant may compete for these project-specific Contracts.

2. Consultant agrees that:

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a. The Consultant Contract Manager or designee shall manage, instruct, and

supervise all Consultant employees and subcontractors, and shall not allow
any other party to manage, instruct and supervise such parties.
b. Consultant shall employ and discharge its own employees and
subcontractors.
c. Unless approved in writing by the Caltrans Contract Manager, Consultant
shall not hire employees or subcontractors to work on Caltrans matters
exclusively and only. Consultant may hire employees and subcontractors
for a specific Caltrans matter provided such party has the skills and
knowledge to work on other matters and they are assigned to other matters
from time to time.
d. The work performed by Consultant, its employees and its subcontractors
shall be a regular part of Consultant’s regular and established business.
e. Consultant shall make all of its own business (including personnel)
decisions and bear the risk for its decisions.
f. Consultant shall provide its own tools, equipment and supplies, and
Consultant shall not rely on Caltrans to provide such tools, equipment, and
supplies. Notwithstanding the foregoing, Caltrans may, during the term of
the Agreement, allow Consultant to access selected items of equipment;
provide non-employee user-ids and related access to Caltrans computer
systems to Consultant employees and subcontractors; and provide non-
employee access cards and other such forms of identification to Consultant
employees and subcontractors.
g. Consultant shall provide its own training to its employees and
subcontractors, and Consultant shall not rely upon Caltrans to provide
such training.

3. The projects that Caltrans, Division of Engineering Services, Office of

Photogrammetry & Preliminary Investigations Program, District 59, plans to work
on under the Contract are as follows:

Project Number Co-Rte-PM Project Description

0919000011 KER (058) 71.8/R86.9 Climbing Lane
0718000204 VEN-118-15.6/R17.9 CAPM

The above list is not an exclusive list of projects.

4. At the sole discretion of Caltrans, Consultant may be required to provide the

required services on safety projects, emergency projects, Emergency Storm
Damage Projects, or other current/future transportation projects, including minor
projects not listed above, except for those specially excluded above, within the
geographical jurisdiction of the Contract set forth in “Location of Work” Section.
However, the dollar value of the services not listed in the Contract shall not
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exceed 10% of the total value of services that are listed and performed in the
Contract.

5. The potential projects may vary in scope and size and may encompass any type of
improvement for the State transportation system and include professional and
technical photogrammetry, aerial LiDAR, bathymetric, small Unmanned Aircraft
Systems (sUAS), and associated surveying services. The project location, project
limits, purpose, expected results, project deliverables, period of performance,
project schedule, and Scope of Work to be performed shall be described in each
Task Order.

6. Consultant shall be available, on two (2) days’ written notice:

a. To meet with Caltrans; to participate in internal Project Development
Team (PDT) meetings or other Caltrans meetings.
b. To attend public meetings (day and evening) where an expert is required.
c. To participate in any public hearings necessary for a Project.
d. To provide technical expertise on an “as-needed” basis.
e. To provide precision photogrammetry imagery acquisition
f. To prepare for mobilization to provide aerial LiDAR data/imagery
acquisitions and photogrammetry data/imagery in urgent or emergency
situations.
g. The Consultant shall begin the required work within two working days
after receiving a fully executed Task Order. Once the work begins, the
work shall be prosecuted diligently until all required work has been
completed satisfactorily.

7. Maintaining a stable work force is essential to the successful completion of

Caltrans, Division of Engineering Services, Office of Photogrammetry &
Preliminary Investigations Program, District 59, work. Consultant shall
implement a personnel retention plan strategy and shall submit a written plan with
the Statement of Qualification submittal.

D. Workplan Standards Guide Codes.

Task Orders are based on the Caltrans Workplan Standards Guide (WSG). The latest
WSG is found in the Guide to Project Delivery Workplan Standards Guide, which is
available from the Caltrans’ Publication Unit and on the Internet at
http://www.dot.ca.gov/hq/projmgmt/guidance.htm. The WSG references the Work
Breakdown Structure (WBS) categories, which are potential and related work activities
applicable to the Contract. The WGS references WBS categories which present the
potential and related work activities that the Consultant may be required to perform. All
revisions to the current version of the Work Breakdown Structure (WBS) shall apply
during the life of the Contract.
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The WBS activities below applicable to the Contract are limited to those set forth below:

100 Perform Project Management (Contract Management)

150.05.30 Surveys and Maps for Project Initiation Document
150.05.30.05 Regular Surveys and Maps for PID
160.20.55 Aerial Surveys - Aerial LiDAR and Photogrammetric Maps &
Products
185.10 Surveys and Aerial LiDAR and Photogrammetric Mapping for
Design
185.10.55 Aerial Surveys-Aerial LiDAR and Photogrammetric Maps &
Products
270.15.55 Aerial Surveys - Aerial LiDAR and Photogrammetric Products for
Construction

The Consultant shall not work on any projects that are in the planning phase (K-Phase)
and the Consultant shall not be reimbursed for any work performed during this phase of a
project.

E. General Personnel Requirements.

1. The Consultant’s personnel shall be capable, competent, and experienced in

performing the types of work in the Contract with minimal instruction. Personnel
skill level should match the specific job classifications, as set forth herein or in
the Consultant’s Cost Proposal, Attachment 2, and task complexity. The
Consultant’s personnel shall be knowledgeable about, and comply with, all
applicable Federal, State, and Local laws and regulations.

2. The Consultant is required to submit a written request and obtain the Caltrans
Contract Manager’s prior written approval for any substitutions, additions,
alterations, or modifications to the Consultant’s originally proposed personnel and
project organization, as depicted on the proposed Consultant’s Organization Chart
or the Consultant’s cost proposals. The Consultant personnel shall have the same
job classification, as set forth herein or in the Consultant’s Cost Proposal,
Attachment 2, not exceed the billing rate, and meet or exceed the qualifications
and experience level of the previously assigned personnel, at no additional cost to
Caltrans. The Consultant personnel shall have significant experience in the work
involving a similar transportation facility for at a minimum two (2) previous
projects, unless otherwise approved by the Caltrans Contract Manager.

3. In responding to Caltrans’ Task Order and in consultation with the Caltrans

Contract Manager, the Consultant Contract Manager shall identify the specific
individuals proposed for the task and their job assignments. The Consultant shall
provide documentation that proposed personnel meet the appropriate minimum
qualifications as required by the Contract.
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4. The Consultant’s personnel shall typically be assigned to and remain on specific

Caltrans projects/deliverables until completion and acceptance of the
project/deliverables by Caltrans. Personnel assigned by the Consultant shall be
available at the start of a Task Order and after acceptance of the
project/deliverable by Caltrans.

5. After the Caltrans Contract Manager’s approval of the Consultant’s personnel

proposal and finalization of a Task Order, the Consultant may not add, delete, or
substitute personnel without the Caltrans Contract Manager’s prior written
approval.

6. Resumes containing the qualifications and experience of the Consultant’s and

Subconsultant’s personnel, which include existing and additional personnel, and
copies of their minimum required certifications, shall be submitted to the Caltrans
Contract Manager for review before assignment on a project or Task Order. The
resume and copies of current certification for each candidate shall be submitted to
the Caltrans Contract Manager within one (1) week of receiving the request.

7. The Caltrans Contract Manager may interview the Consultant’s personnel for the
qualifications and experience. The Caltrans Contract Manager’s decision to select
the Consultant’s personnel shall be binding to the Consultant and its
Subconsultants. The Consultant shall provide adequate qualified personnel to be
interviewed by the Caltrans Contract Manager within one (1) week of receiving
the request.

8. The Caltrans Contract Manager shall evaluate the adequacy (quality and quantity)
of the work performed by the Consultant’s personnel and determining whether the
deliverables satisfy the acceptance tests and criteria. The Caltrans Contract
Manager may reject any Consultant personnel who are determined by the Caltrans
Contract Manager to lack the minimum qualifications. If at any time the level of
performance is below expectations, the Caltrans Contract Manager may direct the
Consultant to immediately remove Consultant personnel from the project
specified in a Task Order and request that the Consultant provide another
qualified person be assigned as needed. The Consultant personnel shall meet the
qualifications required by the Contract for performance of the work as
demonstrated by a resume and copies of current certifications submitted by the
Consultant. Consultant personnel shall receive prior written approval from the
Caltrans Contract Manager. Invoices with charges for personnel not pre-approved
by the Caltrans Contract Manager for work on the Contract and for each Task
Order shall not be reimbursed.

9. The Consultant shall not remove or replace any existing personnel assigned to
Task Orders without the prior written consent of the Caltrans Contract Manager.
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The removal or replacement of personnel without the written approval from the
Caltrans Contract Manager shall be violation of the Contract and may result in
termination of the Contract per Exhibit D, Section III, Termination of the
Contract.

10. When assigned consultant personnel is on approved leave and required by the
Caltrans Contract Manager, the Consultant Contract Manager shall provide a
temporary substitute employee until the assigned employee returns to work from
the approved leave. The Consultant personnel shall have the same job
classification, as set forth herein or in the Consultant’s Cost Proposal, Attachment
2, not exceed the billing rate and meet or exceed the qualifications and experience
level of the previously assigned personnel, at no additional cost to Caltrans.
Consultant personnel shall receive prior written approval from the Caltrans
Contract Manager to work on the Contract.

11. Other project personnel who are not identified on the Consultant’s cost proposal,
including, but not limited to, field and laboratory technicians, shall also satisfy
appropriate minimum qualifications for assigned Task Orders. Caltrans’ prior
written approval is required for all personnel not identified on the Consultant’s
organization chart or the Consultant’s cost proposals before providing services
under the Contract.

12. The Consultant is responsible to provide fully trained personnel to efficiently

perform the work. The Consultant’s personnel may be asked to attend certain
special training if recommended by the Caltrans Contract Manager. On such
occasions, with the approval of the Caltrans Contract Manager, Caltrans shall
compensate the Consultant for the Consultant’s actual cost for time spent in
training only. All other costs, fees, and expenses associated with the training,
including any transportation costs and training fees, shall be the Consultant’s
responsibility. In addition, services to train the Caltrans personnel shall not be
provided by the Consultant under the Contract.

13. In location(s) where the Consultant personnel is expected to work for extended
period(s) of time, the Consultant shall either relocate the personnel or make every
effort to hire local persons.

F. Personnel Requirements.

1. Professional aerial surveys including photogrammetry, aerial LiDAR, along with

bathymetric surveying, and associated surveying work performed by the
Consultant shall conform to the requirements of the California Land Surveyors
Act.
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a. "Responsible charge" as defined in the California Land Surveyors Act

shall reside with a California Licensed Land Surveyor or a pre-January 1,
1982 Registered California Civil Engineer
2. The Consultant and all subconsultants, shall throughout the life of the Contract,
retain within its firm, a staff of people who shall be properly licensed and certified
in accordance with the laws of the State of California and qualified to perform all
aspects of the required work described in the Contract and all work specified in a
Task Order along with any emergencies that may arise during the life of the
Contract.

The Consultant shall be prepared to provide additional personnel, as necessary,

during the period performance of the Contract to accommodate the work.

3. Consultant Contract Manager.

The Consultant Contract Manager shall coordinate work-related matters and

Consultant’s operations under the Contract with the Caltrans Contract Manager in
coordination with the Caltrans Task Order Manager, Functional Manager,
District Surveys Engineer, and District Permits unit.

The Consultant Contract Manager shall have a minimum of five (5) years of
responsible experience performing the duties as a contract manager for similar
professional services photogrammetry, LiDAR, bathymetric, and associated
surveying contracts. The Consultant Contract Manager shall be knowledgeable
about all Caltrans policies and procedures. The Consultant Contract Manager
shall be an employee of the Consultant.

The Consultant’s Contract Manager shall fulfill one of the following licensing
requirements:
a. A licensed Land Surveyor in the State of California.
b. A pre-January 1, 1982 registered Civil Engineer in the State of California .

In addition to other specified responsibilities, the Consultant Contract Manager

shall be responsible for all matters related to the Consultant’s personnel,
Subconsultants, professional services photogrammetry, LiDAR, bathymetric, and
associated surveying work, and Consultant’s and Sub-Consultants’ operations
including, but not limited to, the following:
a. Ensuring that deliverables are clearly defined, acceptance tested and that
criteria are specific, measurable, attainable, realistic, and time-bound; and
that the deliverables satisfy the acceptance tests and criteria.
b. Supervising, reviewing, monitoring, training, and directing the
Consultant’s and Sub-Consultants’ personnel.
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c. Assigning qualified personnel to complete the required Task Order work

as specified on an “as-needed” basis in coordination with the Caltrans
Contract Manager.
d. Administering personnel actions for Consultant personnel and ensuring
appropriate actions taken for Subconsultant personnel.
e. Maintaining and submitting organized project files for record tracking and
auditing.
f. Developing, organizing, facilitating, and attending scheduled coordination
meetings, and preparation and distribution of meeting minutes.
g. Implementing and maintaining quality control procedures to manage
conflicts, ensure product accuracy, and identify critical reviews and
milestones.
h. Assuring that all applicable safety measures are in place.
i. Providing invoices in a timely manner and providing monthly Contract
expenditures.
j. Reviewing invoices for accuracy and completion before billing to
Caltrans.
k. Managing Subconsultants.
l. Managing overall budget for Contract and provide report to the Caltrans
Contract Manager.
m. Monitoring and maintaining required DBE or DVBE involvement.
n. Ensuring compliance with the provisions in the Contract and all specific
Task Order requirements.
o. Following communication protocols.

4. Consultant Task Order Manager.

For each Task Order, the Consultant shall provide a Consultant Task Order
Manager to coordinate the Consultant Task Order operations with the Caltrans
Contract Manager in coordination with the Caltrans Task Order Manager.

The Consultant Task Order Manager shall be accessible to the Caltrans Contract
Manager in coordination with the Caltrans Task Order Manager, Functional
Manager, District Surveys Engineer, and District Permits unit.
during normal Caltrans working hours that Task Order work is underway.

The Consultant Task Order Manager (who may be other than the Consultant
Contract Manager) shall be assigned to conduct, or direct the conduct of, all work
assigned under a single Task Order. The Consultant Task Order Manager shall be
the primary contact for the assigned Task Order and be available as needed for
communication with Caltrans.

The Consultant’s Task Order Manager shall fulfill one of the following licensing
requirements:
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a. A licensed Land Surveyor in the State of California.

b. A pre-January 1, 1982 registered Civil Engineer in the State of California.

The Consultant’s Task Order Manager shall have at least three (3) years of
responsible charge professional services photogrammetry, LiDAR, bathymetric,
and associated surveying contract experience.

Consultant Personnel and Team Member Qualifications.

5. Party Chiefs and Project Surveyors – Party Chiefs and Surveyors shall fulfill one
(1) of the following licensing requirements.

a. A licensed Land surveyor in the State of California.

b. A pre-January 1, 1982 registered Civil Engineer in the State of California.

c. An American Society of Photogrammetric and Remote Sensing (ASPRS)

Certified Photogrammetrist who serves under the direction and
supervision of a person who is a licensed California Land Surveyor or pre-
January 1, 1982 Registered California Civil Engineer in the State of
California. This direction and supervision shall be provided in a manner
and with a span of control and immediacy that enables the supervisor to be
in "responsible charge" of the work as defined in the Business and
Professions Code, Division 3, Chapter 15 (Professional Land Surveyors
Act).

d. An experienced photogrammetrist or surveyor who serves under the

direction and supervision of a person who is a licensed California Land
Surveyor or pre-January 1, 1982 Registered California Civil Engineer in
the State of California. This direction and supervision shall be provided in
a manner and with a span of control and immediacy that enables the
supervisor to be in "responsible charge" of the work as defined in the
Business and Professions Code, Division 3, Chapter 15 (Professional Land
Surveyors Act).

6. Photogrammetry Assistant - The photogrammetry assistants to the project

surveyors shall be capable of assisting the project surveyors in all required office
photogrammetry work.
a. Three (3) years experience in performing large-scale photography
aerotriangulation adjustments, including strip, block and ABGPS-
ABGNSS.
b. Three (3) years experience in creating DTMs from photogrammetric data
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7. LiDAR Assistant - The LiDAR assistant to the project surveyor shall be capable
of assisting the project surveyor in all required office LiDAR work.
a. Three (3) years experience in performing large-scale photography
aerotriangulation adjustments, including strip, block and ABGPS-
ABGNSS.
b. Three (3) years experience in creating DTMs from LiDAR data

8. Flight Planner - The flight planner to the project surveyor shall be capable of
assisting the project surveyor in all required flight planning. Three (3) years
experience performing flight planning for roadway corridors – including strip,
block, ABGPS-ABGNSS, mosaics, and other engineering related projects.

9. Flight Crew - The pilot and photographer shall be experienced and capable of
executing photogrammetric and LiDAR missions and image processing. A
minimum of three (3) years work experience in either the public or private sector
is required for this position

10. Surveying Assistants – The surveying assistants to the field Party Chiefs shall be
capable of assisting the Party Chiefs in all required associated field or office
surveying work. A minimum of one-year work experience in either the public or
private sector is required for this position.

11. Minimum Requirements for Survey Party Membership – Each survey party shall
consist of a party chief and up to three (3) assistants, additional party members
may be required for safety.

a. Each Party Chief shall be knowledgeable and have a minimum of three (3)
years experienced in the following:

i. Plane and geodetic surveys.

ii. Equipment used in surveying for transportation facilities.

iii. Equipment and procedures used for photogrammetric control,

including strip, block, and Airborne Global Positioning System
(ABGPS) – Airborne Global Navigation Satellite System
(ABGNSS) controlled projects.

iv. Computers and their applications.

v. Principles of effective communication and supervision.

vi. A Supervisor’s role in safety matters.

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b. At least one (1) assistant to the part chief shall be capable of assuming
temporary leadership of the survey party in emergencies.

c. No more than one (1) member of the survey party shall have less than one
(1) year of surveying experience.

The Consultant team member shall be capable of assisting the Consultant

Contract Manager in all aspects of the required work. The Consultant team
member’s required professional qualifications shall be identified in each Task
Order.

12. Subconsultant Personnel

All subconsultant personnel shall have the same qualifications as the prime
consultant personnel.

13. In the Contract, a person who is authorized to review and approve the
Consultant’s analytical results, plans, designs, specifications, estimates, notes,
calculations, analysis, reports, graphics, drawings, visual simulations, studies,
product, data, manuals, details, other documents, other items, and deliverables in
place of the Consultant Contract Manager shall be hereafter referred to as the
Consultant Project Manager Responsible Person. The Consultant Project
Manager Responsible Person, shall be one of the following:

a. A licensed Land Surveyor in the State of California.

b. A pre-January 1, 1982 registered Civil Engineer in the State of California.

capable of signing analytical results, plans, designs, specifications, estimates,

notes, calculations, analysis, reports, graphics, drawings, visual simulations,
studies, product, data, manuals, details, other documents, other items, and
deliverables under the Contract requiring the signature of a Consultant Project
Manager Responsible Person (a licensed Land Surveyor in the State of California
or a pre-January 1, 1982 registered Civil Engineer in the State of California, the
Consultant Contract Manager registered in the State of California ) shall be
currently employed by the Consultant or its Subconsultants at the time the
deliverables are submitted to Caltrans for consideration under the review and
acceptance process.

All analytical results, plans, designs, specifications, estimates, notes, calculations,

analysis, reports, graphics, drawings, visual simulations, studies, product, data,
manuals, details, other documents, other items, and deliverables under the
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Contract not fully approved by Caltrans bearing the signature of the Consultant
Project Manager Responsible Person (a licensed Land Surveyor in the State of
California or a pre-January 1, 1982 registered Civil Engineer in the State of
California, the Consultant Contract Manager registered in the State of California)
who is no longer employed by the Consultant or its Subconsultants, shall be
replaced by analytical results, plans, designs, specifications, estimates, notes,
calculations, analysis, reports, graphics, drawings, visual simulations, studies,
product, data, manuals, details, other documents, other items, and deliverables
under the Contract bearing the signature of a qualified replacement Consultant
Project Manager Responsible Person (a licensed Land Surveyor in the State of
California or a pre-January 1, 1982 registered Civil Engineer in the State of
California, the Consultant Contract Manager registered in the State of California)
who is currently employed by the Consultant or its Subconsultants. In such an
event, no additional time shall be allowed, or cost reimbursed to the Consultant
without the prior written approval of the Caltrans Contract Manager.

All of the Consultant’s work shall be conducted under the direction of the
Consultant Contract Manager who shall have the appropriate experience as
described in the Contract. All analytical results, plans, designs, specifications,
estimates, notes, calculations, analysis, reports, graphics, drawings, visual
simulations, studies, product, data, manuals, details, other documents, other items,
and deliverables under the Contract requiring the Consultant Project Manager
Responsible Person (a licensed Land Surveyor in the State of California or a pre-
January 1, 1982 registered Civil Engineer in the State of California, the
Consultant Contract Manager registered in the State of California)’s signature,
shall be produced by the responsible Consultant personnel having appropriate
experience, and shall be signed by a Consultant Project Manager Responsible
Person (a licensed Land Surveyor in the State of California or a pre-January 1,
1982 registered Civil Engineer in the State of California, the Consultant Contract
Manager registered in the State of California).

G. Consultant Availability and Work Hours.

1. The typical workday includes all hours worked by the Caltrans’ construction
contractor on the project as identified in the Task Order and also as directed by
the Caltrans Contract Manager. Unless otherwise specified in the Task Order or
directed by the Caltrans Contract Manager, the normal workday shall be Monday
through Friday, from 8 a.m. to 5 p.m. or any combination of five (5) consecutive
days which may include Saturday and/or Sunday, and the normal workweek shall
consist of forty (40) hours. If Saturday and/or Sunday is part of a regular work
week as determined by Caltrans, then the Saturday and/or Sunday work shall be
treated as work performed on a regular workday and no overtime shall be paid for
the first eight (8) hours on Saturday or Sunday. Consultant Contract Manager
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shall be responsible for providing Consultant personnel who can satisfy the
requirements set forth in the Agreement.

If Caltrans determines that the Consultant’s services and work product need to be
received outside of normal business hours (including instances where receipt is
required to avoid danger to life or property), the Consultant may be directed to
provide its services and work product during specific hours during the week
(including hours that are outside of normal business hours). Night work may be
required on projects involving high traffic areas. The Caltrans’ construction
contractor’s operations may be restricted to specific hours during the week, which
shall become the normal workday for Consultant’s personnel. Changes in hours
or schedules shall be documented by amendment of Task Orders. Any shift
differential rate pay shall be reimbursed in accordance with the applicable
Department of Industrial Relations (DIR) determination.

On days when work is not performed by the construction contractor, such as rainy
or unsuitable weather days, Consultant’s services shall not be provided unless
authorized by the Caltrans Contract Manager in coordination with the Caltrans
Task Order Manager.

The Caltrans Contract Manager in coordination with the Caltrans Task Order
Manager shall provide advance notice of one (1) working day(s)/twenty-four(24)
hour/eight (8) hours if the Consultant’s services are not required as a result of a
cessation of construction activities or if reassignment of personnel is required. If
Caltrans fails to provide the required advance notice and the Consultant personnel
are not required as a result of cessation of construction activities, Caltrans shall
provide a maximum of four (4) hours compensation.

It is anticipated that variations in the Caltrans' construction contract activities will

occur. During the contract period, the Caltrans Functional Manager and/or
Contract Manager may ask the Consultant Contract Manager to reassign
Consultant employees from a project or an office with low activity to assist on
another project or office with high activity. The Consultant Contract Manager
will be notified at least two (2) working days prior to this reassignment.

2. The Consultant shall obtain approval from the Resident Engineer prior to entering
any Caltrans’ project construction site.

3. The Consultant shall obtain approval from the Caltrans Facility Manager prior to
conducting activities within a maintenance station or other Caltrans facility.
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H. General Requirements.

1. The Consultant shall prepare the required analytical results, plans, designs,
specifications, estimates, notes, calculations, analysis, reports, graphics, drawings,
visual simulations, studies, product, data, manuals, details, deliverables, backup
documents, other documents, and other items required by the Contract according
to requirements of the Contract and applicable Caltrans Manuals for the work.

2. As directed and as a first order of work, the Consultant shall prepare and update a
comprehensive Critical Path Method (CPM) network diagram, Bar Chart
Schedule, Logic Network Schedule, and the Caltrans Work Breakdown Structure
(WBS) for each Task Order issued by the Caltrans Contract Manager showing a
deliverables schedule as well as other relevant data to monitor project progress,
Consultant’s work control, and Caltrans review of work status, if required in the
Task Order. The relevant data shall include a list of activities with budgeted cost,
milestones, and target date for completion of each activity. The minimum number
of task details shall be identified in the Task Order. This workplan shall be
updated once a month to show the approved baseline schedule and the actual
progress schedule.

Caltrans shall review these documents and return them to the Consultant with
notes and comments as soon as possible in order to validate the planning and cost
control procedures within the first calendar month of performance period.

3. The Consultant’s timesheet/invoices/expenses shall be subject to the review of the

Consultant Contract Manager and the subsequent review and the approval of the
Caltrans Contract Manager before submitting timesheets, invoices, or expense
reimbursement requests for payment.

4. The Consultant shall begin the required work within two (2) working days after
receiving a fully executed Task Order and the issuance of the Notice to Proceed
(NTP) from the Caltrans Contract Manager to the Consultant Contract Manager or
on the date specified in the Task Order. Some work, however, may require
Consultant personnel to mobilize within 24-hour of notifications. Once the work
begins, the work shall be prosecuted/performed diligently until all required work
has been completed to the satisfaction of the Caltrans Contract Manager or
Caltrans designee.

5. The work shall not be performed when conditions prevent a safe and efficient
operation and shall only be performed with written authorization by Caltrans.

6. The Consultant Contract Manager, Consultant Task Order Manager, and Key
Personnel shall be accessible to the Caltrans Contract Manager at all times during
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normal Caltrans working hours or after hours as required by the Caltrans Contract
Manager.

7. The Consultant Contract Manager or designee may advise the Consultant’s

Contract Manager of the perceived need to have the Consultant’s employees to
work overtime to meet Task Order schedules, and the Consultant’s Contract
Manager shall take effective measures to address the Caltrans Contract Manager’s
need. All overtime shall be pre-approved by the Caltrans Contract Manager or
designee. Overtime pay shall be paid only to persons covered by the Fair Labor
Standards Act.

8. All Consultant personnel are required to sign a confidentiality and nondisclosure

agreement.

9. The Consultant may not disclose any information to third parties without prior
written approval of the Caltrans Contract Manager.

10. The Consultant shall only provide incidental non-Architectural and Engineering
(A&E) services, such as Computer Aid Drafting & Design (CADD) support, GIS
support, utilities location support, traffic control, office support, field office
support, and meeting support, provided (a) such services are necessary for the
completion of the A&E tasks and/or deliverables performed by the Consultant
described in executed Task Orders and covered by the work in the Contract and
(b) the rendering of the services is approved in advance by the Caltrans Contract
Manager. These incidental services shall only be provided to support the
Consultant’s personnel who are performing A&E services, tasks, and deliverables
on the Contract. The Contract amount spent on such incidental services shall be
relatively minor when compared to the professional A&E services performed.
The Consultant shall not be paid or reimbursed for any incidental non-A&E
services provided to Caltrans unless provided in the fashion described in the
Contract and included in the executed Task Order. The Consultant is responsible
for ensuring that Task Orders only include any incidental non-A&E services.

11. Incidental training services may be provided only if the training involves the
specific work product of the Agreement. Such incidental training services are
permitted, but only if:

a. The training involves the specific work product created under the
Agreement (and does not involve general A&E training and is not the
work product of a previous agreement); and

b. The total aggregate cost of all training under the Agreement does not
exceed 10% of the total authority of the Agreement; and
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c. The training is an incidental task within the Agreement and not the
purpose for entering into the Agreement.

12. The Consultant shall include the Caltrans Contract Manager in written
communications to other Caltrans personnel for any clarification on the Scope of
Work.

I. Coordination.

1. For each Task Order, the Consultant shall carry out instructions received from the
Caltrans Contract Manager, and as directed by the Caltrans Contract Manager,
shall coordinate activities and work closely with multiple stakeholders including,
but not limited to, Caltrans’ various functional units. In the event an instruction
or direction is unclear to the Consultant, the Consultant shall ask the Caltrans
Contract Manager to clarify the instruction or direction. The work is a critical
element of compatible designs, project planning and construction schedules and
shall be accomplished in a timely fashion. Projects have complex and
overlapping schedules and therefore Project work may have overlapping and
parallel (not serial order) schedules. Feld work may be intermittent. Task Orders
may be written for treatment of unanticipated finds encountered during project
work. When unanticipated finds are encountered, a rapid response shall be
necessary to avoid costly delays.

2. The foregoing paragraph does not relieve the Consultant of professional

responsibility during the performance of the Contract. In instances where the
Consultant believes a better standard solution to a task being performed or an
issue being addressed is possible, the Consultant shall promptly notify the
Caltrans Contract Manager of these concerns, together with the reasons, therefore.
However, Caltrans shall make all final decisions on the interpretation of the
instructions, directions, work product and outputs that are described in the Task
Order.

3. The Consultant shall be required to work with other Caltrans Functional Units and
others as directed by the Caltrans Contract Manager.

4. The Consultant shall work closely with the Caltrans Contract Manager and the
Caltrans designee identified in the Task Order.

5. The Consultant shall have the capability to send to and receive from Caltrans’
digital electronic mail system and file transfer protocol system including, but not
limited to, attachments for word processing, photographs, spreadsheets, and
databases.
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6. Caltrans shall not reimburse the Consultant for costs to relocate its personnel to
the service area of the Contract. Caltrans shall not reimburse the Consultant for
per diem costs, unless preapproved by the Caltrans Contract Manager. Caltrans
shall not reimburse the Consultant for out-of-state travel without prior written
approval from the Caltrans Contract Manager.

7. The Consultant shall obtain the Caltrans Contract Manager’s approval prior to
making presentations at non-Caltrans sponsored conferences or workshops for
any services provided under the Contract.

8. The Consultant shall notify the Caltrans Contract Manager or Caltrans designee in
writing a minimum one (1) week before it begins any field work unless the Task
Order specifies some other notification date.

9. Caltrans shall not incur costs beyond the funding commitments in the Contract
and each Task Order. If the Consultant anticipates that funding for work will be
insufficient to complete work, the Consultant shall promptly notify the Caltrans
Contract Manager.

J. General Equipment Requirements.

1. The Consultant or its Subconsultants shall not incorporate any materials or

equipment of a single or sole source origin without the advance written approval
of Caltrans.

2. The Consultant may claim reimbursement for providing equipment or supplies.

However, such claimed costs shall be in compliance with 48 Code of Federal
Regulation (CFR), Chapter 1, Part 31 (Federal Acquisition Regulation - FAR cost
principles) and 2 CFR, Part 200, and be consistent with the Consultant's
company-wide allocation policies and charging practices with all clients including
federal government, state governments, local agencies, and private clients.

3. The consultant shall be responsible for providing digital deliverables via a secure
web-based cloud service

K. Equipment Requirements.

1. Flight Planning Equipment Requirements.

The Consultant’s equipment shall include but not be limited to the following:

a. A personal computer with flight planning software capable of producing

plots and exposure station point files.
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b. U.S. Geological Survey, USGS, geo-referenced raster quad maps (or

digital approved equivalent) covering State routes within California.
c. A suitable color plotter for plotting flight plans, if needed.

2. Airborne and Light Detection and Ranging (LiDAR) Requirements

Project work under this contract includes Airborne (piloted fixed wing, piloted
helicopter, and/or small unmanned aerial system (sUAS) based) LiDAR for
specific projects including digital imagery acquisition. Airborne LiDAR systems
shall be available as part of normal operations including appropriate aircraft and
sensors for the mission. Specific details will be provided in individual Task
Orders which may include planimetric mapping, DTMs, and digital ortho
imagery deliverables in additions to aerial LiDAR data collection and
classification including aerotriangulation. Mapping includes using
photogrammetric and LiDAR point cloud principles.

The Airborne LiDAR piloted system must include high precision sensors such as
the Optech Orion M-300, Galaxy Prime, or similar to produce the specified data
collection and mapping and associated deliverables accuracy. The Airborne
LiDAR sUAS must similarly include sensors which will produce the specified
data collection accuracy and mapping and associated deliverables accuracy.

3. Precision Aerial Photography Equipment Requirements.

The Consultant’s experience and equipment shall include but not be limited to the
following:
a. Availability for use (or that of a sub-contractor) on 24-hour notice (see
note below), as part of the Consultant’s regular operation including:
b. A suitable airplane capable of flying at the required operational altitude
for the project specified in a Task Order.
c. Insurance is required for all aircraft used in the performance of this
contract, as further noted.
d. ABGPS-ABGNSS Navigation equipment in the aircraft.
e. GPS-GNSS exposure location capture system suitable for large scale
aerotriangulation in the aircraft.
f. ABGPS-ABGNSS includes project control typically based on the North
American Datum of 1983, horizontal, and a corresponding vertical project
datum.

Note: The “Availability for use on 24-hour notice” requirement applies when the
specified project in the Task Order is ready for the flying mission. The
Consultant will have flight plans well in advance of this notification. Caltrans’
Contract Manager will coordinate with the Consultant’s Contract Manager prior
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to issuing the Task Order with sufficient time for the Consultant to acquire
precision aerial photography.

4. Camera requirements for work performed under this contract:

A. Aerial Cameras – Film

a. The camera shall be the following types or equal:

i. Wild RC-30 Zeiss RMK Top 15

ii. Wild RC-20 Zeiss RMK Top 15/23
iii. Zeiss Jena LMK 1015 Zeiss LMK Top 15/2323

b. 8 fiducials.

c. Minimum average weighted area of resolution (AWAR) of the aerial

camera is 95. ABGPS projects (and others as determined by Caltrans’
Contract Manager) will require that the camera be gyro mounted.

d. Original Equipment Manufacture (OEM) Forward Motion Compensation

(FMC) equipment or equivalent. The FMC shall compensate for any
significant distortions caused by the forward motion of the airplane.
Capable of 1/500 of a second shutter speed for each exposure.

B. Aerial Cameras – Large Format Digital Cameras

a. This specification covers direct digital camera image acquisition. Tested

and calibrated digital sensors for taking vertical aerial imagery are
required. Digital camera systems proposed for use shall be of comparable
precision and quality with traditional metric mapping cameras and shall be
compatible with analytical mensuration procedures used in
photogrammetric surveys and in preparing accurate orthophotography.
The digital camera shall have the following characteristics:

b. The digital camera shall be capable of generating digital aerial

photography with a four (4) and five (5) centimeter ground sample
distance at operating altitude.

c. The digital camera shall have a capture width of approximately 12,000

pixels or greater.

d. The digital camera shall capture panchromatic, red, green, and blue
channels (RGB) for natural color, and a near infrared channel for color
infrared imagery. The sensor shall capture a minimum of 12 bits per color
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channel. All systems that use “pan-sharpened” algorithms shall not have a
color to panchromatic ratio greater than 1:5.

e. The digital camera shall be equipped with an ABGPS and Inertial

Measurement Unit (IMU). The digital camera shall have digital forward
motion compensation (FMC) and gyro-mount leveling. The IMU shall be
equal to accuracy as the Applanix POSAV 410 or POSAV 510 camera
dependent. Cameras shall be equal in type to the large format Leica DMC
III, UltraCam Falcon, or UltraCam Eagle.

f. The digital camera shall have a calibration report and/or the

manufacturer’s recommended equivalent procedure. The calibration
report for each sensor proposed for use will be provided to the Contract
Manager or Designee. If a manufacturer recommended procedure is used,
a Statement of Compliance on company letterhead will be submitted. The
statement of compliance will:

i. Certify that the manufacture’s recommended procedure was

completed at the recommended intervals as required.

ii. Identify the date the procedure was last accomplished before the
imagery was flown.

iii. Be signed by an authorized representative of the company

submitting the Statement of Compliance.

g. If requested, the Consultant will submit a statement certifying that the

digital camera has not been disturbed, repaired, or modified in any fashion
since the submitted calibration report or Statement of Compliance was
made.

h. If, at any time after award of the contract, the digital camera is disturbed,
repaired, or modified in any fashion, the vendor shall submit to the
Contract Manager or Designee a new calibration report or Statement of
Compliance.

i. The Contract Manager reserves the right to restrict or deny the use of any
digital camera for a project based upon the data contained in the
calibration report, the Statement of Compliance, or based upon operational
results.

j. Digital line scan sensors shall not be used.

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5. The location of the airport home base(s) of the Consultant’s operations for flying
precision aerial photography under this contract shall be so located as to minimize
non-productive flight time.
6. The consultant must be able to process the digital imagery and provide the digital
deliverables in the Task Order. For film photography, availability as part of the
Consultant’s regular operation (or that of a sub-contractor) of a photography
processing plant equipped to perform work required under this contract.
7. For film imagery, precision photogrammetric imagery deliverables must be
provided within ten (10) business days or less of acquisition.
8. For digital imagery, precision photogrammetric imagery deliverables must be
provided within six (6) business days or less of acquisition.
a. Urgent or emergency projects may require a three (3) day delivery for the
raw precision photogrammetric imagery deliverables.

9. The equipment shall include but not be limited to the following:

a. Equipment for automatic processing of aerial film.

b. An automatic dodging type printer.
c. A sensitometry monitoring and control program.
d. An ample stock of all necessary materials in appropriate contrasts,
weights, surfaces, and sizes.

10. Aerotriangulation Equipment Requirements.

11. The Consultant’s equipment shall include but not be limited to the following:

a. An approved system such as Match AT.

b. A PC computer with aerotriangulation software capable of calculating a
simultaneous least-squares adjustments for strip, block and ABGPS-
ABGNSS projects.

L. Office Equipment and Supplies (Consultant’s Office):

The Consultant shall have and provide adequate office equipment and supplies to
complete the work required by the Contract. Such equipment and supplies shall
include, but not be limited to, the following:

1. Computers with appropriate software, printers, plotters, fax machines, calculators,

data collectors and their necessary attachments and accessories.

2. Data processing systems, software packages, reference materials, or other tools,

including hardware and software, used in providing transportation engineering
deliverables. This includes, but not be limited to, the following:
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a. Microsoft Office Software (including, but not limited to, Word, Excel,
PowerPoint).
b. Adobe Acrobat Professional version 5 or later.

3. The Consultant shall provide computer systems, and associated tools, for each
person working under a Task Order that meets the Caltrans current specifications,
and corresponding reference materials, used in providing deliverables.

4. Caltrans shall not purchase any hardware, software, or other equipment

(including, but not limited to, batteries, paper, and office supplies) that may be
required for the Consultant to perform work required in the Contract. The
Caltrans Contract Manager shall approve any Consultant’s request for digital
electronic connections and compatibility with current Caltrans Windows-based
networks and programs in writing prior to the use and/or installation of any
electronic hardware and/or software.

5. The Consultant shall provide in-house printing, reproduction, and delivery

services.

M. Digital Terrain Model (DTM) Equipment Requirements and Specifications

The Consultant’s equipment shall include but not be limited to the following:
Data processing systems including hardware and software for: Processing Digital
Terrain Models in the State’s approved roadway design formats (Civil 3D) in the
current application version.

N. Survey Equipment Requirements

Survey office equipment and supplies - The Consultant shall have adequate
office equipment and supplies to complete the required surveying work.
Such equipment and supplies shall include, but not be limited to, the
following:

1. Computers, printers, plotters, and calculators.

2. Data processing systems, including hardware and software, for:

a. Reducing survey data.

b. Performing network adjustments for vertical and horizontal control
surveys.
c. Processing digital terrain models in the State's approved roadway design
format (Civil 3D).
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d. Coordinate geometry calculations. This software shall use/create

coordinate geometry databases; naming and coding conventions in the
State’s approved formats ((Trimble Business Center, Trimble Access, and
Civil 3D Survey Database).
e. Formatting survey data and digital terrain models to the formats used by
the State's computerized survey and design systems.
f. Computer Aided Drafting and Design (CADD) equipment and software
capable of producing surveying maps, drawings, and documents in
Caltrans’ approved format (MicroStation).

O. Field Equipment and Supplies:

The Consultant shall have and provide adequate field tools, instruments,
equipment, materials, supplies, and safety equipment to complete the required
field work and that meet or exceed Caltrans Specifications per the Caltrans
Manuals.

The Surveys Manual can be found at the following website:

http://www.dot.ca.gov/hq/row/landsurveys/SurveysManual/Manual_TOC.html

The tools, instruments, equipment, materials, supplies, and safety equipment

required for each Consultant field personnel shall include, but not be limited to,
the following, if required by the Task Order:

1. Sufficient vehicles suitable for the work to be performed and terrain conditions of
the project sites. Vehicles shall be fully equipped with all necessary tools,
instruments, equipment, materials, supplies, and safety equipment required for the
efficient operation of the Consultants’ field personnel, including cellphones. Each
vehicle shall have a load carrying capacity of 1500 pounds of materials and
equipment. Each Vehicle shall have sufficient ground clearance to safely
maneuver through highway construction sites while fully loaded with equipment
and materials. Each vehicle shall have overhead flashing amber light(s), visible
from all sides (360 degrees), with a driver control switch; locking toolbox; fire
extinguisher; and first aid kit. Vehicles without side windows shall not be used.
All vehicles shall be clearly marked as to ownership. Each vehicle shall be
equipped to meet Caltrans safety requirements. Each vehicle to be used to carry
equipment shall have appropriate security and storage.

2. A laptop computer or tablet with appropriate software. An aircard may be

required by Caltrans by written notice.

3. Communication device: Mobile telephone, cell phone shall be compatible with

the current Caltrans cellular phone system.
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4. Hand tools including but not limited to; shovels, gloves, pick, measuring tape,
buckets, wheelbarrow, heat gun, sledge hammer, concrete and asphalt
thermometers, clip board, calculator, peg book, as appropriate for the requested
field personnel work.

5. All necessary safety equipment including fire extinguisher, hard-soled safety

footwear, white hard hats, eye protection, hearing protection, and approved safety
vests as appropriate for the requested field work to be performed safely and
efficiently within operating highway and construction zone environments.

6. Necessary miscellaneous tools, non-consumables, and supplies including, but not

limited to, hammers, and shovels.

7. The Consultant must have suitable piloted helicopter, fixed-winged, and sUAS
platforms including associated sensors and digital cameras to perform the high
precision aerial LiDAR and photogrammetry work along with imagery, data
processing, and mapping/DTM software which will produce high precision
deliverables according to Caltrans specifications and standards. Equipment
capabilities must also include equipment for associated survey surveys and
bathymetric surveys.
8. Traffic Control

When required to safely complete the required field survey work, the Consultant
shall establish and maintain traffic control, including shoulder and/or lane
closures, in accordance with Caltrans standards and requirements. Personnel
performing traffic control work shall be experienced in such work. Before closing
any traffic lanes, approval shall be obtained from the local Caltrans Traffic
Operations office and Caltrans’ Contract Manager. The Consultant’s Contract
Manager will coordinate closures with the Caltrans Traffic Operations office,

The Consultant shall have the following:

a. Traffic cones, at a minimum 25, for traffic control as necessary. Such
cones shall be 28 inches, minimum, in height.
b. Traffic control devices (including signs, sign bases, flags, and handheld
signs) as required to perform the requested field personnel work.

9. The Consultant shall provide all necessary tools, instruments, equipment,

materials, supplies, and safety equipment required to perform the work identified
in each Task Order and the Contract accurately, efficiently, and safely. The
Consultant’s personnel shall be fully trained in the use of such necessary tools,
instruments, equipment, materials, supplies, and safety equipment. The
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Consultant shall not be reimbursed separately for tools of the trade, which may
include, but not be limited to, the above-mentioned equipment.

P. Standards.

1. All work/services under the Contract shall be performed in accordance with all
applicable Federal, State, and Local statutes, laws, codes, regulations, policies,
procedures, ordinances, standards, specifications, performance standards, and
guidelines, including the latest Caltrans regulations, policies, procedures,
manuals, standards, specifications, performance standards, directives, guidelines,
handbooks, guidance documents, forms, templates, policy memo, methodologies,
and other informational or directive publications, including compliance with
Federal Highway Administration (FHWA) and State guidelines for implementing
those requirements; and any permits, licenses, agreements or certifications that
apply to specific Task Orders; the terms and conditions of the Contract; and
current Caltrans Manuals and any future revisions. Work not covered by the
“Manuals” shall be performed as specified in the Task Order. If no standards
exist, Task Orders may call for the development of new standards, so long as
these standards do not conflict with the requirements or amend the Scope of Work
under of the Contract.
a. The Consultant is responsible for obtaining, at its expense, all necessary
manuals, reference documents, and other materials.
b. Caltrans Manuals generally may be purchased from the Publication
Distribution Unit. The Publications staff may be reached at (916) 263-
0822, and the center is located at the following address:
State of California
California Department of Transportation
Publication Distribution Unit
1900 Royal Oaks Drive
Sacramento, CA 95815-3800
c. Manuals and documents that are not available from the Caltrans
Publication Distribution Center or are not available from Caltrans’ Internet
web site may be requested from the Caltrans Contract Manager. Caltrans
does not guarantee the availability of publications nor its Internet web
pages. Required Manuals include:
i. http://www.dot.ca.gov/dpac/publications.html
ii. http://www.dot.ca.gov/manuals.html
d. Caltrans’ regulations, policies, procedures, manuals, standards,
specifications, performance standards, directives, guidelines, handbooks,
guidance documents, forms, templates, policy memo, methodologies, and
other informational or directive publications, are dynamic documents and
subject to change. The Consultant is responsible to verify that the latest
version or update is used.
 RFQ Number 59A1142
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2. Caltrans’ Contract Manager shall decide all questions that may arise as to the
quality or acceptability of deliverables furnished and work performed under this
contract.

3. The minimum standard of work quality shall be that of similar

photogrammetry or associated surveying work performed by Caltrans as
detailed in the Caltrans Surveys Manual:
http:www.dot.ca.gov/hq/row/landsurveys/SurveysManual/Manual_TOC.html

4. Photogrammetry or associated surveying work performed by the Consultant

shall conform to the requirements of the California Land Surveyors Act.
"Responsible charge" as defined in the California Land Surveyors Act shall
reside with a California Licensed Land Surveyor or a pre-January 1, 1982
Registered California Civil Engineer.

5. Topographic and Planimetric Map Requirements and Specifications.

a. All maps shall be submitted as electronic files in Caltrans’ currently

approved electronic format (MicroStation).
b. Topographic maps shall be digitally compiled on an approved software.
Maps shall be compiled at the scale and contour interval specified in each
Task Order. Units, mapping limits, title block data, and special
instructions will be specified in each Task Order.
c. Caltrans will furnish the following Computer Aided Drafting and Design
(CADD) data to the Consultant: Photogrammetry cell library, font library,
custom line styles, seed files, and others are available
https://misc-external.dot.ca.gov/cadd/index.htm
including general CADD specifications.

6. Map symbols and map border data, including border grid ticks and values, map
sheet numbers, adjacent map sheet numbers, and others, shall be as specified in
the Caltrans Standards and Symbols for Photogrammetric Mapping (SSPM)
which can be obtained through the Caltrans web site at:
http://www.dot.ca.gov/hq/esc/photogrammetry/resources.html

7. Edge ties shall be butt-joined with no match line showing.

8. The maps shall show all features as specified in the SSPM. All lines, custom
line styles, cells, fonts, design planes, and seed files shall be applied as specified
in the SSPM utilizing Caltrans resource files.
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The use of line patterning is prohibited. Arc lines are prohibited. The use of non-
standard cells or line style libraries is prohibited.

9. The Consultant shall show appropriate titles on items that have “label” in the
instructions as specified in the SSPM. The Consultant shall not “break” any
lines in order to clear the area around a label. All labels shall be placed near true
ground elevation.

10. All map features used in the creation of digital terrain models shall be compiled
at their true ground elevations and shall not cross other map features or terrain
break-lines used in the DTM. The horizontal (x, y coordinates) and vertical (z
coordinate) should meet mapping tolerances. Refer to the SSPM for feature
name, code, level, line style, and color.

11. Terrain break-lines shall not duplicate map features used in the DTM.

12. Terrain break-lines and active points from spot elevations shall be placed on
level 11 as specified in the SSPM. Data from level 11 shall not be shown when
plotting maps for checking.

13. Terrain break-lines shall be compiled at their true ground elevations the
horizontal (x, y coordinates) and vertical (z coordinate) should meet mapping
tolerances.

The distance between adjacent data points, that define map features that are
compiled at their true elevation, shall not exceed 25 feet as measured on the
ground along the feature. The use of excessive points, points spaced closer
together than required to properly define the vertical and horizontal positions of
the line, shall be avoided.

Duplicate, crossing, or random terrain break-lines that do not represent a

significant change in the slope of the terrain shall be avoided.

14. Coordinate values will be shown on the final maps in an even coordinate,
rectangular grid pattern as specified in the SSPM. In addition to this
requirement, adjoining map sheets shall have at least three grid ticks common to
both sheets. Intermediate 1/2-inch grid ticks shall be plotted using the widest
base possible to fulfill this requirement. Any such intermediate grid ticks shall
not be labeled.

15. The horizontal control furnished by the State is typically based on the North
American Datum of 1983. NAD83 may include the epoch date designation. The
vertical control furnished by the State is typically based on the North American
Vertical Datum of 1988 or California Orthometric Heights and may also include
 RFQ Number 59A1142
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an epoch date designation. This information will be furnished with each Task
Order.

Horizontal Datum/Coordinate System: Examples NAD83 (1991.35), CCS Zone

2. Vertical Datum: Example NAVD88

16. Control values will be furnished by Caltrans’ Task Order Manager and shown
as specified on the SSPM. The Consultant shall not edit any map feature to clear
an area around and behind control cells. All control cells shall be placed at true
ground elevation.

17. Datum requirements

Caltrans shall designate the horizontal and vertical control that are to be the
basis of Consultant performed mapping. Caltrans shall provide the California
Coordinate System values for the primary horizontal control monuments and the
elevation values for the primary vertical monuments. All bearings and distances
shall be on the California Coordinate System as based on the primary control
furnished to the Consultant. The Consultant shall adjust the Consultant
performed surveys utilizing the designated control monument values. The
Consultant under any circumstances shall use no other control.

a. All maps prepared by the Consultant shall conform to the Statewide

System of Plane Coordinates section 8870-8880 of the Public Resources
Code: Distances and bearings shown shall be grid and the maps and
documents shall show the appropriate datum and combination factor
necessary for surface conversion.

b. At the start of the project, the Task Order will indicate the datum provided
by the District noting the epoch of the California Coordinate System that
is to be used for horizontal coordinate values. The Task Order will also
indicate the District-provided vertical datum. The consultant will verify
this information against the field control reports and address any
differences with the Task Manager.

18. Contour and spot elevations shall be shown as specified on the SSPM.

a. The Consultant shall not edit any map feature to clear an area around and
behind contour annotation. All annotation shall be placed at the contour
elevation.
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b. Contours shall reflect the crown or cross slope of all paved areas including
paved ditches, and shall truly depict all drainage ways and dikes, the
accuracy tolerance allowed for contours notwithstanding.

c. Contours at roadway under-crossings and over-crossings, depressions,

hills, and other areas where slopes are rounded shall correctly depict the
rounding. Straight lines between the data collection points representing
these curves will not be allowed.

18. Only features as specified in the SSPM shall be compiled unless otherwise
specified in the Task Order.

19. The surface type of all roads, drainage ditches, parking areas and other improved
areas, except for private residential features, shall be interpreted from the aerial
photographs and labeled as to type, like, asphalt, concrete, brick, dirt, and others.

20. All map accuracy requirements specified herein shall apply to the individual
models that comprise the finished maps delivered by the Consultant.

The plotted position of all coordinate grid ticks and all monuments, except
benchmarks, shall not vary more than 1/100 inch from their calculated position.

At least 90 percent of all well-defined planimetric features shall be within 1/40

inch, at map scale, from their true position.

The width of all curbed streets, vehicular structures, traffic lanes, and highway
surfaces whose edges are well defined shall not vary more than 1/40 inch, at map
scale, from their true width. The delineation of curbs shall be at the face of the
curb.

At least 90 percent of all contours shall be within one-half contour interval of true
elevation, and all contours shall be within one contour interval of true elevation,
except as follows:

a. In densely wooded areas where the ground is obscured by dense brush or

tree cover, ground not visible (GNV) contours shall be plotted as
accurately as possible, while making maximum use of spot elevations in
places where the ground in visible and/or with elevations furnished by
Caltrans. Ground not visible contours in such areas shall be indicated with
dashed lines. See also SSPM.

b. In those areas where spot elevations can be obtained photogrammetrically

and/or if elevations are furnished by Caltrans, at least 90 percent of all
contours shall be within one contour interval or one-half the average
 RFQ Number 59A1142
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height of the ground cover, whichever is the greater, of true elevation. All
contours shall be within two (2) contour intervals or the average height of
the ground cover; whichever is the greater, of true elevation. Dashed lines
shall indicate ground not visible contours in such areas.

c. The vertical accuracy of planimetric features useful as DTM break-lines

and the terrain break-lines shall not exceed that required for spot
elevations, nor shall it be less than that expected of contours. Data points
shall be compiled along these features such that they can meet the
accuracy test applied to spot elevations. These data points shall be
compiled frequently enough that when the vertical accuracy of the feature
is tested between data points, it shall at the very least meet the accuracy
test applied to contours. These data points shall not exceed 25 foot
spacing.

d. The Task Order may have additional specifications.

21. In areas not obscured by grass, weeds, or brush, at least 90 percent of all spot
elevations shall be within 0.25 contour interval of true elevation and all shall be
within 0.50 contour interval of true elevation.

a. In addition to the accuracy specified above for contours and spot

elevations, the following shall apply:

i. The arithmetic mean of contours and spot elevations in open areas

shall not exceed plus or minus the following values for the points
tested on each map sheet’

No. of Points Tested Maximum Arithmetic Mean

METRIC U.S.

20 +/- 0.24 C.I. (+/- 0.20 C.I.)

40 +/- 0.18 C.I. (+/- 0.15 C.I.)
60 or more +/- 0.12 C.I. (+/- 0.10 C.I.)

(C.I. = Contour Interval)

ii. Any contour that can be brought within the specified vertical
tolerance by shifting its plotted position 1/40 inch shall be accepted
as correctly plotted.
22. An alternate method of specifying map accuracy that may be employed, at the
discretion of Caltrans’ Contract Manager, is the Federal Geodetic Data
Committee’s (FGDC) National Standard for Spatial Data Accuracy. which may
 RFQ Number 59A1142
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be found at http://www.fgdc.gov/standards/projects/FGDC-standards-
projects/accuracy/part3/chapter3

23. Map accuracy requirements will be established in each Task Order.

24. Specifications may be updated when the Department publishes new standards.

25. Conversion Requirements and Specifications

a. Datum conversions and US to Metric conversions consists of converting

MicroStation mapping files: 2-D files to 3-D and between U.S. units of
measure and metric units of measure. The resulting digital map shall be a
MicroStation design file incorporating Caltrans standard cells, symbology,
and design file parameters. Converted MicroStation mapping files shall
have the appropriate even foot contour interval as specified in the SSPM.

b. The software for datum conversions shall utilize least squares adjustments
and conformal “rubber-sheeting” procedures, constrained by surveyed
control points with coordinates in both datums. All mapping control
points including analytically derived points shall be precision input to the
exact datum coordinates.

c. Metric conversions shall use the meter/U.S. Survey Foot conversion factor
and be exact. All mapping control points, including analytically derived
points, shall be precision input to the exact metric coordinates. Contour
interval shall be even foot elevations and spot elevation annotation shall
be shown as specified in the SSPM.

d. Convert mapping files or Civil 3D surface files to US Survey Foot units,

including the extraction of even two-foot contours that are necessary to
include in any converted MicroStation mapping files or Civil 3D DTM
files.

26. Quality Management Requirements

a. Quality Management consists of discrete activities that establish the

quality objectives, policies and responsibilities within the project delivery
process, and the implementation of these activities.

b. Quality Control (QC) – The operational processes, practices and activities

performed at the Consultant’s project team level during the project
 RFQ Number 59A1142
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delivery process to ensure that the product meets the project’s purpose and
need and fulfills established quality requirements.

c. Each Task Order requires a QC Plan created by the Consultant and

approved by the Contract Manager before any other work may begin on
the Task Order. The QC Plan shall minimally include the processes and
checks to be used in the performance of the tasks and subtasks required to
complete the project. For example:

i. The standards to be met.

ii. The methods used to measure/check the standards.
iii. If there is a failure in meeting the standards, the method of
correcting and rechecking said performance measures.

d. The QC Plan shall include all work to be performed by the Consultant

and/or sub consultant(s)
e. Caltrans’ Contract Manager may request the QC Plan to be approved in
stages.

f. Quality Assurance (QA) – The activities performed by the Consultant’s

staff during the project delivery process that provide the confidence that
the QC processes, practices and activities being used by the project team
are satisfying the established project requirements and expectations.

A QA Program shall be in place and suitable to ensure that Caltrans

receives accurate, quality deliverables.

g. Independent Quality Assurance – The independent activities performed by

Caltrans at a Task Order level to ensure that the Contractor’s quality
assurance activities are in accordance with this contract. Caltrans will
only perform a minimal review of the Consultant’s work.

27. Cross Section Requirements

The Consultant may be required to produce cross sections. Caltrans may provide
an alignment in a Coordinate Geometry format, LandXML, Civil 3D alignment
drawing, or similar file format. Delivery will be X, Y, Z, and point code files or
drawings as specified in individual Task Orders.

28. Digital Orthophotography Requirements

The Consultant may be required to create an orthorectified image using a digital

terrain model. The Consultant should ensure the orthophoto is color, free of visible
image smear, free of noticeable seam lines, free of artifacts, has a uniform tone and
brightness, and is free of misalignment errors. The orthophoto should be rectified
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to the ground and bridge deck surfaces. The Contractor should ensure the pixel size
of the orthophoto is less than or equal to the foot Ground Sample Distance (GSD)
specified in the Task Order, and the file size is less than 400MB

29. Digital Elevation Model (DEM) Requirements

The Consultant may be required to produce DEMs from photogrammetric data.

Manual or automated correlation methods may be required for specific projects.
DEMs may be utilized for orthophoto production as specified in individual Task
Orders.

30. Caltrans does not guarantee the availability of publications nor its Internet web
pages. If publications are required, the Caltrans Contract Manager will provide
to Consultant.

31. Manuals, Documents, and Websites.

The following manuals, documents and links to internet sites are referenced in
association with the work in the Contract. The list is not all-inclusive but is
intended to illustrate the types of reference material and sources of information.

a. Caltrans’ Internet Home Webpage:

http://www.dot.ca.gov/

b. Caltrans’ Code of Safe Practices:

http://www.dot.ca.gov/hq/construc/safety/

c. California Business and Professions Code:

http://www.leginfo.ca.gov/.html/bpc_table_of_contents.html

d. California Code of Regulations:

https://oal.ca.gov/publications/ccr/

e. California Health and Safety Code:

https://leginfo.legislature.ca.gov/faces/codesTOCSelected.xhtml?tocCode=HS
C

f. California Public Contract Code:

https://leginfo.legislature.ca.gov/faces/codes_displaySection.xhtml?lawCode=
GOV&sectionNum=1090

g. California Public Resources Code:

https://leginfo.legislature.ca.gov/faces/codesTOCSelected.xhtml?tocCode=PR
C&tocTitle=+Public+Resources+Code+-+PRC
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h. Caltrans Highway Design Manual:

https://dot.ca.gov/programs/design/manual-highway-design-manual-hdm
http://www.dot.ca.gov/hq/oppd/hdm/hdmtoc.htm#hdm

i. Manual of Uniform Traffic Control Devices (MUTCD):

California Manual on Uniform Traffic Control Devices:
http://mutcd.fhwa.dot.gov/
http://www.dot.ca.gov/hq/traffops/signtech/mutcdsupp
http://www.dot.ca.gov/hq/traffops/signtech/mutcdsupp/ca_mutcd.htm
http://www.dot.ca.gov/hq/traffops/engineering/mutcd/index.htm

j. Caltrans Traffic Manual and Manual on Uniform Traffic Control Devices

(MUTCD) 2003 California Supplement:
http://www.dot.ca.gov/hq/traffops/signtech/signdel/trafficmanual.htm
http://www.dot.ca.gov/hq/traffops/signtech/signdel/trafficmanual-current.htm
http://www.dot.ca.gov/hq/traffops/engineering/control-devices/trafficmanual-
current.htm
http://www.dot.ca.gov/hq/traffops/signtech/mutcdsupp
http://www.dot.ca.gov/hq/traffops/signtech/mutcdsupp/ca_mutcd.htm

k. Caltrans Surveys Manual:

http://www.dot.ca.gov/hq/row/landsurveys/SurveysManual/Manual_TOC.htm
l including but not limited to Chapter 13 - Photogrammetry, Chapter 5-
Accuracy Classifications and Standards,

l. Caltrans Construction Manual:

http://www.dot.ca.gov/hq/construc/constmanual/
http://www.dot.ca.gov/hq/construc/manual2001/

m. Construction Manual:
Chapter 5 Section 1 Project Records and Reports
http://www.dot.ca.gov/hq/construc/constmanual/chapter5/sec5-1.pdf

n. Caltrans Project Development Procedures Manual (PDPM):

https://dot.ca.gov/programs/design/manual-project-development-procedures-
manual-pdpm

o. Caltrans CADD Users Manual:

https://dot.ca.gov/programs/design/manual-cadd-users-manual

p. Caltrans Construction Manual: Traffic Safety Guidelines:

http://www.dot.ca.gov/hq/construc/manual2001/chapter2/chp2_2.pdf
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q. Caltrans Standard Plans and Standard Specifications:

Caltrans Specification and Estimate Procedures:
https://dot.ca.gov/programs/design/ccs-standard-plans-and-standard-
specifications

r. Caltrans Standard Special Provisions:

http://www.dot.ca.gov/hq/esc/oe/conststand.html
http://www.dot.ca.gov/hq/esc/oe/construction_standards.html

s. Caltrans Plans Preparation Manual (PPM):

https://dot.ca.gov/programs/design/manual-plans-preparation-manual-ppm

t. Project Plan Preparation Manual of Instructions:

http://www.dot.ca.gov/hq/esc/oe/project_plans/index.htm (broken link)

u. Caltrans Unmanned Aircraft Systems Information:

https://dot.ca.gov/programs/aeronautics/unmanned-aircraft-systems

v. Caltrans Standards and Symbols for Photogrammetric Mapping (SSPM)

w. Caltrans Policy and Guidelines: Cost Estimate:

https://dot.ca.gov/programs/design/cost-estimating-improvements

x. Caltrans Project Management Handbook:

https://dot.ca.gov/programs/project-management/reports-guidance

y. Caltrans Project Management Directives:

http://pd.dot.ca.gov/pm/ProjectOffice/ProcessGuidance_Directives/Guidance_
DirectivesHome.asp

z. Caltrans Project Risk Management Handbook:

https://dot.ca.gov/programs/project-management/reports-guidance

aa. Caltrans Risk Management Information

https://dot.ca.gov/programs/risk-and-strategic-management

bb. Project Management Institute (PMI) "A Guide to the Project Management Body
of Knowledge"
www.pmi.org

cc. Caltrans Standard Environmental Reference Webpage:

Caltrans Standard Environmental Reference (SER), Caltrans Environmental
Handbook, Volume I, Volume II, Volume III, and Volume IV:
http://www.dot.ca.gov/ser/
 RFQ Number 59A1142
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http://www.dot.ca.gov/ser/envhand.htm

dd. Caltrans PEAR Handbook:

http://www.dot.ca.gov/ser/pear.htm

ee. Caltrans Quality Control and Assurance for Biological Technical Documents:
http://www.dot.ca.gov/ser/vol1/sec3/natural/Ch14Bio/files/QC_guidance.pdf

ff. Caltrans Technical Publications and Manuals:

http://www.dot.ca.gov/hq/esc/techpubs/

gg. Caltrans Ready-to-list and Construction Contract Award Guide:

http://www.dot.ca.gov/hq/esc/oe/specifications/rtl_guide (broken link)
http://www.dot.ca.gov/hq/esc/oe/rtl_guide.html

hh. Construction Policy Bulletins (CPBs):

http://www.dot.ca.gov/hq/construc/manual2001/CPBindex.HTM

ii. Caltrans Environmental References:

https://dot.ca.gov/programs/environmental-analysis/standard-environmental-
reference-ser

jj. Federal Highway Administration Title 23, Code of Federal Regulations, 637B:
http://www.fhwa.dot.gov/legsregs/directives/fapg/cfr0637b.htm

kk. Manual of Traffic Controls for Construction and Maintenance Work Zones:
https://dot.ca.gov/programs/safety-programs/workzones

ll. Division of Construction Oversight Engineer Field Guidelines.

Chapter 4 Project Completion.
http://www.dot.ca.gov/hq/construc/oversightengineerfieldguidelines2005.pdf

mm. Caltrans Encroachment Permits Manual.

https://dot.ca.gov/programs/traffic-operations/ep/ep-manual

nn. Federal Highway Administration (FHWA) Guidance for Consultants:

Procedures for the Protection of Historic Properties - Section 106 Process, and
Guide for Consultants: Procedures for Completing the Natural Environment
Study and Related Biological Reports:
http://www.fhwa.dot.gov/
http://www.environment.fhwa.dot.gov/guidebook/index.asp
http://www.fhwa.dot.gov/
http://www.environment.fhwa.dot.gov/guidebook/chapters/v2ch10.asp
 RFQ Number 59A1142
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http://www.fhwa.dot.gov/cadiv/pre/guide3.htm (broken link)

oo. Caltrans Guidance Manual: Storm Water Monitoring Protocols:

http://www.dot.ca.gov/hq/env/stormwater/index.htm
http://www.dot.ca.gov/hq/env/stormwater/ongoing/monitoring/

pp. Guide to the Caltrans Capital Project Work Breakdown Structure (WBS)

qq. Caltrans Construction Site Best Management Practices Guide

Q. Field Safety.

In addition to the requirements specified elsewhere in the Contract, the following also
shall apply:

1. The Consultant shall maintain a working environment that is safe for project
personnel and the public. The Consultant shall provide a Code of Safe Practices
that includes at a minimum, fall protection safety, lead training, respirator
training, and promotes an awareness of health and safety requirements and
enforce applicable regulations and contract provisions for the protection of the
project personnel and the public. The Consultant’s personnel shall comply with
all safety provisions of the Caltrans Safety Manual (https://dot.ca.gov/-
/media/dot-media/programs/construction/documents/policies-procedures-
publications/construction-manual/sec2-1.pdf), Caltrans Surveys Manual
(https://dot.ca.gov/-/media/dot-media/programs/right-of-way/documents/ls-
manual/02-surveys-a11y.pdf), Caltrans Laboratory Safety Manual
(http://www.dot.ca.gov/hq/esc/ctms/pdf/lab_safety_manual.pdf), Caltrans Traffic
Manual (http://www.dot.ca.gov/hq/traffops/signtech/signdel/trafficmanual.htm)
and Caltrans Code of Safe Practices
(https://dot.ca.gov/programs/construction/safety-traffic).

2. The Consultant shall comply with all Federal, State, and Local Occupational
Safety and Health Administration (OSHA) statutes, laws, codes, regulations,
policies, procedures, ordinances, standards, rules, specifications, performance
standards, and guidelines, and the safety instructions that Caltrans issues for
performance of Task Order work, applicable to the work under the Contract,
regarding safety equipment and procedures (including, but not limited to, use and
operation). Under no circumstance shall the Consultant’s safety policies be less
stringent than Caltrans’.

3. The field work shall not be performed when conditions prevent a safe and
efficient operation and shall only be performed with written authorization by
Caltrans.
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4. Photogrammetry, aerial LiDAR, bathymetric, or associated surveying work shall

not be performed when conditions prevent a safe, efficient operation.

5. The Consultant shall provide, at no cost to Caltrans, all safety equipment to

perform the required services in a safe manner including, but not limited to:
gloves, coveralls, sunscreen, insect repellents, fire extinguisher, hard-soled safety
footwear, white hard hats, eye protection, hearing protection, and approved safety
vests. The Consultant’s personnel shall wear hard-soled safety footwear, white
hard hats, eye protection, hearing protection, and approved safety vests at all
times while working in the field.

6. The Consultant shall provide, at no cost to Caltrans, appropriate safety training for
all the Consultant’s and the Subconsultant’s office, laboratory, and field
personnel, including training required for performing the work in an office setting
or in the field to work on and near highways in a safe manner.

7. The Consultant shall be solely responsible for the protection of health and safety
of its personnel, Subconsultants, and Subconsultant’s personnel in performance of
the Contract.

8. Survey Safety

In addition to the requirements specified elsewhere in this contract, the following

also shall apply:

a. The Consultant shall conform to the safety provisions of the Caltrans Surveys
Manual. The manual is available on-line:
http://www.dot.ca.gov/hq/row/landsurveys/SurveysManual/Manual_TOC.htm
l

b. The Consultant's surveying personnel shall wear safety footwear, white hard
hats, eye protection, and approved safety vests at all times while working in the
field.

c. The Consultant shall provide appropriate safety training for all Consultant and
sub-consultant’s field personnel, including training required for surveying on
and near state highways.

d. The Consultant shall provide all safety equipment.

R. Orientation Provided by Caltrans.

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1. Caltrans may provide orientation regarding the requirements for the Contract and
each Task Order as deemed necessary by Caltrans. The orientation may consist of
a description of Caltrans procedures, practices, and requirements for the specific
work to be performed and sharing of project related files and notes. However, if
the orientation instructions conflict with the contract or task order requirements,
the Contract and the executed Task Order shall prevail over any descriptions
provided.

S. Monitoring and Review Procedure.

1. The Caltrans Contract Manager shall have the unilateral right, from time to time,
or as requested by the Consultant, to monitor and review the progress and
processes of the Consultant related to work performed under the Contract.

2. The performance of the Consultant Contract Manager, key personnel, and team
shall be evaluated by the Caltrans Contract Manager, as needed, but no less
frequently than annually, and at the expiration of the Contract. Unsatisfactory
reviews of specific consultant personnel may result in Caltrans requesting that
they be replaced with new personnel; the Consultant shall immediately replace
personnel with individuals whose qualifications at a minimum equal those of the
personnel replaced at no additional cost to Caltrans. Evaluation includes, but not
be limited to, the following:
a. Job performance.
b. Quality of Work.
c. Timely submittal of reports, invoices, daily diaries, and other required
documents.
d. Early detection of problems and timely resolutions.
e. Requesting timely approval for personnel changes and travel expenditure.
f. Responsiveness and ability to control costs.
g. DBE or DVBE Participation.
h. Conflicts of interest.

Poor performance and any negative evaluations may result in the request for
replacement of the Consultant Contract Manager, key personnel, or any
personnel; the need to replace key personnel shall reflect adversely on the
Consultant’s performance evaluation, and if warranted, may result in the
termination of the Contract per Exhibit D, Section III, Termination of the
Contract.

3. The survey party chief for each Consultant’s survey party shall prepare a daily
“Survey Party Report.” The report shall be prepared on Caltrans-provided forms
and shall be prepared daily at the end of the day’s work.

T. General Materials to be Provided or made available by Caltrans.

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Materials (if deemed applicable, necessary, and when available from Caltrans) that may
be furnished or made available by Caltrans and where listed in the individual Task Orders
and the Contract, are for the Consultant’s use only, shall be returned at the end of the
Contract. The Consultant shall use the materials in the execution of the specific work
described in the Task Order. These materials may include, but not be limited to, the
following:

1. Appropriate background or reference information for each Task Order.

2. Project special provisions, full-size and reduced-size sets of project plans,

materials information handout, and construction contract and proposal, as
necessary.

3. Caltrans standardized forms.

4. Caltrans shall provide Permits to Enter for private property access. The
Consultant shall notify Caltrans, in writing, sufficiently in advance of its need to
enter upon private property or facility to perform work. The Consultant’s notice
shall specify the date, purpose, duration, location, and the time of day of the
Consultant’s activities. The Consultant shall not perform work on property
outside of the Caltrans right-of-way until Caltrans has obtained an entry permit
from the property owner. The Consultant is responsible for notifying the property
owner 48 hours in advance of entering the property, unless otherwise specified in
the Permit. The Consultant shall notify the Caltrans Contract Manager within 48
hours if permission has been denied. The Consultant personnel shall carry the
Permits to Enter on their person while performing work outside the Caltrans
Right-of-Way. No work shall be performed by the Consultant outside the
Caltrans Right-of-Way without Permits to Enter. The Consultant shall comply
with all conditions imposed by the Caltrans Contract Manager and requirements
set forth in the Permit to Enter. The Consultant shall be responsible for any
damages that consultant did to owner property at Consultant‘s own expense.

5. Appropriate background information, site topographic maps, as-built drawings,

blank Caltrans plan sheet overlays, digital electronic seed files, cell libraries, lane
closure request forms, right-of-way alignments and survey limits, preliminary
utility location maps, areas where focused studies are needed, Construction
Contract Documents, and Shop Drawings, as available, for each Task Order.

6. Digital Electronic templates of Task Order formats.

7. For Contract work on Caltrans’ Right-of-Way, an executed contract constitutes

the consultant’s “Encroachment Permit.” The consultant (prime as well as any
subconsultants) shall carry a copy of the fully executed contract along with the
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pertinent Task Order(s) at all times while conducting work for Caltrans within
Caltrans’ Right-of-Way.

8. All pertinent correspondence and investigations.

9. The Caltrans Contract Manager may designate a Caltrans Task Order Manager to
manage the technical aspects of the Task Order or each specific Task Order.

10. The Caltrans Contract Manager or Caltrans designee shall review all deliverables
for compliance, substance, and quality.

U. Materials to be Provided or made available by Caltrans.

1. Relevant and existing documents, if any are available, that are applicable to the
current project within the project limits.
2. Materials to be provided by Caltrans

When applicable and available, the following materials will be provided to the
Consultant:
a. Existing survey maps, control, and data as available.
b. Existing topographic and planimetric maps of the project area, if available.
c. Project limits.
d. Monument disks, plugs, tags, and marker posts.
e. Daily Survey Party Report forms.

Note: The Consultant is responsible for the return to Caltrans, in original condition, of all
items provided for use under the Contract. The Consultant shall replace, at the
Consultant’s sole expense, all lost or damaged Caltrans data or materials.

V. Materials to be Provided by the Consultant.

Unless otherwise specified in the Contract, the Consultant shall provide all materials to
complete the required work in accordance with the delivery schedule and cost estimate
outlined in each Task Order.

1. The Consultant shall be responsible for obtaining all necessary approvals and
permits for Task Order work performed on any property that Caltrans does not
own or control, with the exception of private property. The Consultant shall
identify all necessary approvals and permits, prepare signature-ready permit
applications, and track the status of permit applications, as specified in each Task
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Order. Also, the Caltrans District NPDES Coordinator shall be notified prior to
performance of any work.

The Consultant shall provide to its personnel all necessary information and tools
to perform the work in the Task Order.

2. Cloud-based web-service for delivering digital deliverables.

3. When performing work within Railroad Company property, the Consultant is

required to obtain sufficient and/or adequate insurance coverage that shall comply
with the Railroad Company’s requirements when performing work within their
jurisdiction. The amount of insurance and types of coverage required by the
Railroad Company may be above and beyond that required by Caltrans. The
Consultant may be required to provide additional Railroad liability insurance
including, but not limited to:
a. Commercial General Liability Insurance.
b. Business Automobile Coverage Insurance.
c. Worker Compensation and Employers Liability Insurance.
d. Railroad Protective Liability Insurance.
e. Umbrella or Excess Insurance.
f. Pollution Liability Insurance.

4. Aircraft Liability Insurance:

Contractor shall maintain Aircraft Liability on an occurrence basis including
products and completed operations, property damage, bodily injury with limits
of not less than $5,000,000. The policy must include:

Caltrans, State of California, its officers, agents, and employees as additional

insured, but only with respect to work performed under this Agreement.

5. Drone/sUAS Liability Insurance:

Permittee shall maintain Drone/small Unmanned Aircraft System (sUAS)
coverage (listing the specific aircraft to be used) with a limit of not less than
$2,000,000. If Drone/sUAS coverage is being added to a general liability policy,
there must be a separate endorsement showing proof of coverage. The policy must
include:

Caltrans, State of California, its officers, agents, and employees as additional

insured, but only with respect to work performed under this Agreement.

All separate endorsements must be submitted as separate attachments

(not included in the body of the certificate of insurance).
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6. The insurance above shall be maintained in effect at all times during the term of
this Agreement. If the insurance expires during the term of the Agreement, a new
certificate must be submitted to the Caltrans Contract Manager not less than ten
(10) days prior to the expiration of insurance. Failure to maintain the required
coverage shall be sufficient grounds for Caltrans to terminate this Agreement for
cause, in addition to any other remedies Caltrans may have available. Inadequate
or lack of insurance does not negate the Consultant’s obligations under the
Agreement.

7. The Consultant shall provide to the Caltrans Contract Manager within five (5)
business days following receipt by Consultant a copy of any cancellation or non-
renewal of insurance required by this Agreement. In the event Consultant fails to
keep in effect at all times the specified insurance coverage, Caltrans may, in
addition to any other remedies it may have, terminate this Agreement upon the
occurrence of such event, subject to the provisions of the Agreement.

8. Any required endorsements requested by Caltrans must be physically attached to

all requested certificates of insurance and not substituted by referring to such
coverage on the certificate of insurance.

9. Any required insurance contained in this Agreement shall be primary and not in
excess of or contributory to any other insurance carried by Caltrans.

10. Caltrans will not be responsible for any premiums or assessments on the policy.

11. Unless otherwise specified herein, the Consultant shall provide all materials to
complete the required work.

W. Product Approval and Payment

1. All analytical results, plans, designs, specifications, estimates, notes, calculations,

analysis, reports, graphics, drawings, visual simulations, studies, product, data,
manuals, details, deliverables, backup documents, other documents, and other
items produced by the Consultant in the performance of the Contract, shall be
subject to the approval and acceptance by the Caltrans Contract Manager prior to
invoicing and payment for these items.

2. All of the deliverables and tasks provided for acceptance under each Task Order
shall comply with the terms, covenants, and conditions of the Contract.

3. Upon completion of each deliverable or task, the Caltrans Contract Manager shall
either accept or reject the completed work. In the event of non-acceptance due to
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errors, omissions, or non-compliance with the Caltrans Manuals, as revised as of

the time of the Task Order, or the provisions of the Contract, the Consultant shall
remedy the errors, omissions, or non-compliance to the satisfaction of the
Caltrans Contract Manager at no cost to Caltrans prior to payment. Caltrans shall
withhold payment until the work is satisfactorily completed and approved by the
Caltrans Contract Manager. Additional cost incurred to correct errors will not be
compensated.

4. Caltrans shall not pay the Consultant for the Consultant’s work under the Contract
and the charges incurred by the Consultant that does not conform to the
requirements specified in the Contract and to the applicable Task Order, and such
work shall be corrected at the Consultant’s sole expense at no additional cost to
Caltrans.

5. All reviews, inspections and approvals made prior to the final acceptance of
deliverables or Task Orders are intended only to provide interim authorizations to
proceed and do not constitute final approval of the deliverable or Task Order.

6. Notwithstanding any other provision of the Agreement, until final acceptance of a

Task Order under the Agreement, any acceptance or approval means approval to
proceed, but it does not mean acceptance or approval of a deliverable or task, and,
it does not reduce or eliminate any of Consultant’s duties or responsibilities under
the Agreement.

7. In the event of non-acceptance due to errors or omissions of the Contractor, the

Contractor shall make the corrections to the satisfaction of the Caltrans Contract
Manager at no additional cost to Caltrans. Caltrans will withhold payment until
the work satisfactorily completed and it is accepted by the Caltrans’ Contract
Manager.

X. General Deliverables.

All deliverables, intermediate work products, and original documents including, but not
limited to, original field notes, photographs, reports, documents, plans, data, data files,
edits to field data, adjustment calculations, final results, drawings, specifications,
estimates, studies, record search, records, books, maps, manuscripts, manuals, digital
electronic software developed, databases, background information, spreadsheets,
procedural scripts, macros developed, and intellectual properties, developed pursuant to
the Contract, shall be subject to the provisions of Exhibit D, sections XIX and XX and
shall be sent to Caltrans upon completion of each Task Order deliverable and
acceptance/approval of the work by the Caltrans Contract Manager or immediately upon
request by the Caltrans Contract Manager. The Consultant shall retain a copy of all
documents furnished to Caltrans until expiration of the Contract.
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Unless otherwise specified in the Task Order, the deliverables shall conform to the
following:

1. Data Format for Unprotected and Modifiable Digital Electronic File Transfers.

The Consultant shall deliver unprotected and modifiable digital electronic files
meeting the following requirements and as specified in each Task Order:
a. Alphanumeric information (80-character, ASCII data type).
b. Reports (Acrobat Writer 5 and above).
c. Graphs, charts (Acrobat Writer 5 and above).
d. Compliance with standard naming convention (including, but not limited
to, Project ID, County, Route/PM, Date).

2. The Consultant shall work in close liaison with the Caltrans Contract Manager.
Time is of the essence. Caltrans shall exercise review and approval functions
through the Caltrans Contract Manager at key points, as specified in each Task
Order. Milestone reviews shall be performed with the Caltrans Contract Manager
for the specific performance, products, and deliverables listed in each Task Order.

3. The Consultant shall prepare a cost estimate showing task, subtask, personnel,
personnel hours estimated for each task or subtask, and a schedule of deliverables.

4. All analytical results, plans, designs, specifications, estimates, notes, calculations,

analysis, reports, graphics, drawings, visual simulations, studies, product, data,
manuals, details, deliverables, backup documents, other documents, and other
items required by the Contract shall be prepared on Caltrans standardized forms.
Necessary forms shall be provided by Caltrans for the Consultant’s use.

5. All analytical results, plans, designs, specifications, estimates, notes, calculations,

analysis, reports, graphics, drawings, visual simulations, studies, product, data,
manuals, details, deliverables, backup documents, other documents, and other
items required by the Contract shall be submitted in both hardcopy and
unprotected and modifiable digital electronic files in the Caltrans-approved forms
and in the Caltrans-approved and designated digital electronic formats (Microsoft
Word, MicroStation, AutoCAD Civil 3D, PhotoShop, 8 1/2 x 11 in green, plastic,
three ring binder), in accordance with the guidelines in the Contract and each
Task Order, and shall conform to Caltrans standards and the requirements of the
Caltrans Office Engineer at the end of Contract or when requested by the Caltrans
Contract Manager or Caltrans designee. The unprotected and modifiable digital
electronic files shall include the responsible person’s digital electronic signature
and seal. The Consultant shall verify the latest version of software used prior to
submittal. The Consultant shall also provide plot parameter (.par) or IPARM (.i)
files in accordance with I-Plot standards.
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6. At the end of each Task Order or when requested by the Caltrans Contract
Manager, the Consultant shall also submit one (1) unprotected and modifiable
digital electronic copy of all analytical results, plans, designs, specifications,
estimates, notes, calculations, analysis, reports, graphics, drawings, visual
simulations, studies, product, data, manuals, details, deliverables, backup
documents, other documents, and other items required by the Contract in a
specified digital device format (CD, DVD, and/or flash drive). The file formats
shall be specified in each Task Order. Appropriate documentation shall
accompany each digital device indicating the contents of each file.

7. When the Consultant is required to prepare and submit analytical results, plans,
designs, specifications, estimates, notes, calculations, analysis, reports, graphics,
drawings, visual simulations, studies, product, data, manuals, details, deliverables,
backup documents, other documents, and other items required by the Contract and
any approved Task Order to Caltrans or review analytical results, plans, designs,
specifications, estimates, notes, calculations, analysis, reports, graphics, drawings,
visual simulations, studies, product, data, manuals, details, deliverables, backup
documents, other documents, and other items submitted to Caltrans by others,
these documents shall be reviewed. They shall be submitted in draft as scheduled
and the opportunity provided for Caltrans to provide comments and feedback,
prior to final submittal. The specific schedule for Caltrans’ review of the
Consultant’s submittals shall be specified in the Task Order.

The Consultant personnel involved in preparation or review of analytical results,

plans, designs, specifications, estimates, notes, calculations, analysis, reports,
graphics, drawings, visual simulations, studies, product, data, manuals, details,
deliverables, backup documents, other documents, and other items shall be
identified in the prepared or review report.

8. If the Consultant fails to submit the required analytical results, plans, designs,
specifications, estimates, notes, calculations, analysis, reports, graphics, drawings,
visual simulations, studies, product, data, manuals, details, deliverables, backup
documents, other documents, and other items required by the Contract and any
approved Task Order, Caltrans shall have the right to withhold payment and/or
terminate the Contract in accordance with the termination provisions of the
Contract per Exhibit D, Section III, Termination. If the Contract is terminated,
the Consultant shall, at Caltrans’ request, return all materials recovered or
developed by the Consultant under the Contract including, but not limited to,
photos, field notes, computer data files, maps, artifact collections, catalogs,
analytical results, plans, designs, specifications, estimates, notes, calculations,
analysis, reports, graphics, drawings, visual simulations, studies, product, data,
manuals, details, deliverables, backup documents, other documents, and other
items required by the Contract.
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9. For each Task Order, a milestone submittal schedule shall be prepared by the
Consultant and approved by the Caltrans Contract Manager. Milestones may be
changed by written agreement between the Caltrans Contract Manager and the
Consultant Contract Manager through an amendment to the Task Order.

10. The Consultant shall prepare and update the Caltrans Work Breakdown Structure
(WBS) as set forth in the Contract for each Task Order issued by the Caltrans
Contract Manager showing a deliverables schedule. It is expected that the
Consultant shall complete and meet the agreed upon schedule for each Task
Order. Failure to complete the work based on the agreed upon schedule in the
Task Order may result in termination of the Task Order or the Contract. Caltrans
may have work completed in any way allowed by law, for which the Consultant
shall be liable for any additional costs incurred by Caltrans to complete the work.
Such costs may be deducted from amounts due to the Consultant in pending or
future invoices, or if the Contract is terminated, may be recouped by any means
allowed by law.

11. The Consultant shall maintain a separate complete set of project files for each
Task Order issued by the Caltrans Contract Manager performed under the
Contract. The Consultant shall maintain two (2) sets of these files. One (1) set
shall be maintained on site with the Consultant and the other set shall be updated
by the Consultant monthly and delivered to the Caltrans Contract Manager in
coordination with the Caltrans Task Order Manager. These files shall be indexed
in accordance with Caltrans’ Project Development Uniform File System
(http://www.dot.ca.gov/hq/oppd/pdpm/chap_pdf/chapt07.pdf). These files shall
be made available to the Caltrans Contract Manager during normal working hours
and shall be transferred to Caltrans upon completion of work under the Task
Order. If requested by the Caltrans Contract Manager, the Consultant shall
provide these project files.

12. Deliverables specified in each Task Order shall be delivered to the attention and
address indicated in each Task Order.

13. The Consultant shall be capable of working in either English or Metric units.

14. All deliverables shall be prepared in Imperial English Units unless an exception is
approved. The units to be used for deliverables shall be addressed within
individual Task Orders.

15. A Task Order may require the Consultant to use software and digital electronic
formats other than those indicated in the Contract as needed to accomplish the
objectives of the Task Order.
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16. Quality Control Plan:

Prior to the work, the Consultant shall prepare the quality control plan and the
minimum standard of work quality and obtain approval from the Caltrans
Contract Manager, in effect for each and every Task Order during the entire time
the work is being performed under the Contract. The Consultant shall complete
the quality control plan and certify at the completion of work that all measures
contained therein were satisfied. Caltrans shall perform quality assurance on the
quality control plan to assure that quality control was satisfied.

The Consultant’s quality control plan shall establish a process whereby:

a. All deliverables are reviewed for accuracy, completeness, and readability
before submittal to Caltrans.
b. Calculations and plans are independently checked, corrected and re-
checked.
c. All job-related correspondence and memoranda are routed and received by
affected persons and then filed in the appropriate Task Order file.
d. Field activities are routinely verified for accuracy and completeness, such
that any discovered deficiencies do not become systemic or affect the
result of a Task Order deliverable.

The Consultant shall provide an outline of the quality control program before a
specific task begins and shall identify critical quality control reviews within each
Task Order. The Caltrans Contract Manager shall periodically request evidence
that the quality control/quality assurance plan is functioning. All analytical
results, plans, designs, specifications, estimates, notes, calculations, analysis,
reports, graphics, drawings, visual simulations, studies, product, data, manuals,
details, deliverables, backup documents, other documents, and other items
required by the Contract submitted to the Caltrans Contract Manager for review
shall be marked clearly as being fully checked or unchecked, and that the
preparation of the material followed the quality control plan established for the
work. The Quality Control/Quality Assurance (QC/QA) plan shall contain
provisions for the development of appropriate “checklists” to maintain product
quality and control. These “checklists” shall be delivered to the Caltrans Contract
Manager with the QC/QA plan. The Consultant shall update these documents
when directed by the Caltrans Contract Manager. Within thirty (30) calendar
days of the Notice to Proceed (NTP), the Consultant shall submit to the Caltrans
Contract Manager or Caltrans designee a job specific QC/QA plan and staffing
plan.

17. Subject to Caltrans review, approval, and acceptance, the Consultant has total
responsibility for and shall verify the accuracy and completeness of the analytical
results, plans, designs, specifications, estimates, notes, calculations, analysis,
reports, graphics, drawings, visual simulations, studies, product, data, manuals,
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details, deliverables, backup documents, other documents, and other items

required by the Contract prepared by the Consultant or its Subconsultants for the
projects as specified in the Contract and in each Task Order. All analytical
results, plans, designs, specifications, estimates, notes, calculations, analysis,
reports, graphics, drawings, visual simulations, studies, product, data, manuals,
details, deliverables, backup documents, other documents, and other items
required by the Contract shall be reviewed by Caltrans for conformity with project
standards and the requirements in the Task Order and the Contract. The analytical
results, plans, designs, specifications, estimates, notes, calculations, analysis,
reports, graphics, drawings, visual simulations, studies, product, data, manuals,
details, deliverables, backup documents, other documents, and other items
required by the Contract are subject to Caltrans’ review, approval, and
acceptance. Reviews by Caltrans do NOT include detailed review or checking of
major components, quantitative calculations, related details, or accuracy of
information. The responsibility for accuracy and completeness of such items
remains solely that of the Consultant.

18. The Caltrans Contract Manager shall address all questions which may arise as to
the quality or acceptability of deliverables furnished and work performed for the
Contract.

19. Prepare the analytical results, plans, designs, specifications, estimates, notes,
calculations, analysis, reports, graphics, drawings, visual simulations, studies,
product, data, manuals, details, deliverables, backup documents, other documents,
and other items required by the Contract in accordance with prevailing industry
standards and in a form acceptable to the Caltrans Contract Manager. These items
shall identify the preparer, the designated reviewers, and the criteria for
acceptance. The deliverables shall satisfy the Caltrans acceptance criteria and
tests. The work product shall be complete, of neat appearance, well-organized,
technically and grammatically correct, independently checked for error, checked
by designated reviewers (Caltrans and Consultant Personnel), dated, and shall
conform to industry standards and all applicable Caltrans, State, and Federal
Standards, Requirements, and Procedures. All deliverables shall be approved by
the Caltrans Contract Manager or Caltrans designee.

The minimum standard of appearance, organization, and content of analytical

results, plans, designs, specifications, estimates, notes, calculations, analysis,
reports, graphics, drawings, visual simulations, studies, product, data, manuals,
details, deliverables, backup documents, other documents, and other items
required by the Contract, shall be that of similar types produced by Caltrans and
set forth in related Caltrans manuals.

Caltrans and the Consultant shall develop and agree to a schedule for the services
and deliverables to be completed and delivered, and where appropriate, for
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acceptance criteria and acceptance tests that the services and deliverables must
satisfy as a prerequisite for approval by Caltrans. All deliverables shall satisfy the
Standards set forth in “Standards” Section in order to be accepted for payment.

Y. Deliverables.

1. The Consultant shall obtain written approval from Caltrans for all analytical
results, plans, designs, specifications, estimates, notes, calculations, analysis,
reports, graphics, drawings, visual simulations, studies, product, data, manuals,
details, deliverables, backup documents, other documents, and other items
required by the Contract. If there are no Caltrans standardized forms, the format
and content requirements for all analytical results, plans, designs, specifications,
estimates, notes, calculations, analysis, reports, graphics, drawings, visual
simulations, studies, product, data, manuals, details, deliverables, backup
documents, other documents, and other items required by the Contract shall be
specified in each Task Order. All analytical results, plans, designs, specifications,
estimates, notes, calculations, analysis, reports, graphics, drawings, visual
simulations, studies, product, data, manuals, details, deliverables, backup
documents, other documents, and other items required by the Contract to be used
for the project includes, but not be limited to, the following:

2. All Consultant Services analytical results, plans, designs, specifications,

estimates, notes, calculations, analysis, reports, graphics, drawings, visual
simulations, studies, product, data, manuals, details, deliverables, backup
documents, other documents, and other items required by the Contract performed
on computer shall be delivered to Caltrans including, but not limited to, the
formats specified below:
a. Text-based documents shall be submitted as an Adobe Portable Document
Format (“pdf”) file using Adobe Acrobat Professional version 5 or later
software. The pdf file shall be inclusive of all graphics (e.g. page
orientation, photographs or other images, charts, and tables) and be
suitable for printing in final form. The pdf file shall:
i. Contain functioning bookmarks, indexes, tables of contents or
other hyperlinks as required by the Task Order.
ii. Be configured (e.g. bookmarks, indexes, table of contents,
thumbnails, annotations, signatures, and security settings) as
required, or as directed by the Task Order.
iii. Be optimized for use by Adobe Acrobat Reader 10 or newer.
b. Text-based documents shall also be submitted in Microsoft Word format,
version 2007. The document shall include all graphics (e.g. photographs,
image graphics, charts, and tables). Photographs shall be in “jpeg” file
format. Other image graphics shall be in “gif” format unless otherwise
specified.
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c. All graphics (e.g. photographs or other drawings) shall be submitted

separately from the pdf and Microsoft Word documents in archive-type
file formats (e.g. photographs and bitmapped drawings as “tif”,
Microstation drawings as “dgn”, and vector drawings as “ai”) unless
otherwise specified. The intent of this section is for the Consultant to
provide Caltrans with a copy of each graphic in an uncompressed file
format for archive purposes. The Consultant may suggest alternative
formats that are compatible with this goal.
d. Spreadsheet files shall be submitted in Microsoft Excel format, version
2007, or format currently in use by Caltrans.
e. Word processing files shall be submitted in Microsoft Word format,
version 2007, or format currently in use by Caltrans.
f. Database files shall be submitted in Microsoft Access format, version
2007, or format currently in use by Caltrans.
g. The Consultant shall not format digital electronic files as “view only” or
“read only” unless so specified in the Task Order.

3. Photogrammetric Deliverables

a. All deliverables and intermediate work products become the property of

Caltrans and shall be sent to Caltrans at the conclusion of the Task Order
requirements.
b. These items may include, but are not limited to, the following items:
All film, contact prints, control prints, diapositives, scans, digital imagery,
and correspondence.
c. Aerotriangulation adjustment results and reports in electronic files and
hardcopy formats.
d. All check data including documentation on quality assurance activities.

Note: The Consultant is responsible for returning to Caltrans, in original

condition, of all items received from Caltrans. The Consultant will replace, at
their own expense, all lost or damaged Caltrans data or materials.

4. The Task Order will specify deliverables including mapping, DTM, and
orthoimagery deliverables for both airborne LiDAR, photogrammetry projects,
bathymetric, and associated survey services.

a. All maps shall be submitted as electronic files in the State’s approved

format (MicroStation).
b. Written documents shall be submitted in both hardcopy and electronic
files in the State’s approved format (Microsoft Word).
c. Survey points, lines, and monuments shall be established, marked,
identified, and referenced, as required by the Task Order and the
requirements herein.
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d. Survey notes, drawings, calculations and other survey documents and

information shall be completed as required by the Task Order and the
requirements herein.
e. All original survey documents resulting from this contract (including
original field notes, data collector raw files, edits to field data, adjustment
calculations, final results, and appropriate intermediate documents) shall
be delivered to Caltrans and shall become the property of Caltrans. The
Consultant shall retain a copy of all survey documents furnished to
Caltrans. When the survey is performed with a Total Station Survey
System, the original field notes shall be a hard copy listing in a readable
format of the data (observations) as originally collected and submitted by
the survey party. The person in “responsible charge” of the survey shall
sign the listing.
f. Caltrans current version of software (Microstation, Civil 3D) is required
for deliverables. Versions of software required for Task Order deliverables
can be found at the website: https://misc-
external.dot.ca.gov/cadd/index.htm.
g. The final results of all surveys shall be delivered to Caltrans in the formats
specified below:

i. The horizontal control shall be submitted in an electronic file in a

State designated format. The electronic medium shall be
consistent with Caltrans computerized system. Also, an
alpha/numeric hard copy point listing with adjusted California
Coordinate System northings and eastings and appropriate
descriptions shall be submitted.

ii. The vertical control shall be submitted in an electronic file in a

Caltrans designated format. The electronic medium shall be
consistent with Caltrans computerized system. Also, an
alpha/numeric hard copy benchmark listing with adjusted
elevations and appropriate descriptions shall be submitted.

iii. The topographic data shall be submitted in electronic files in

Caltrans designated formats. The electronic medium shall be
consistent with Caltrans computerized system (Civil 3D). Also,
hard copy drawings and an alpha/numeric hard copy listing shall
be submitted.

iv. Other - As specified in the Task Order. The consultant shall be

responsible for providing digital deliverables, including imagery,
data, LAS and supporting files, reports, calculations, and drawing
files, via a secure web-based cloud service. In certain instances,
delivery will be on a non-returnable solid-state hard drive with
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USB 3.0 or better interface. Hard drive shall be labeled with the
Contract number, the Task Order number, the and Mapping ASC
number.

h. Precision Photogrammetry Imagery Deliverables

i. Processed digital aerial imagery in panchromatic and RGB format

as two separate files. Color infrared imagery may also be
requested on a project-by-project basis. Imagery is to be delivered
as 12-bit depth in uncompressed TIFF format. The consultant shall
be responsible for providing digital deliverables via a secure web-
based cloud service. In certain instances, delivery will be on a
non-returnable solid-state hard drive with USB 3.0 or better
interface. Hard drive shall be labeled with the Task Order # and
Mapping ASC#.

ii. Processed ABGPS and IMU data in either Microsoft Excel

spreadsheet format or ASCII text file format. A positional data and
statistical summary report shall be included in either Microsoft
Word format or in ASCII text format. The report shall summarize
the results of the airborne GPS-GNSS and IMU data and
adjustment.

iii. Raw airborne GPS data file in either RINEX or GrafNav GPB
format. The raw airborne GPS-GNSS data will be used by the
State for quality assurance and for further research into the use of
airborne data.

iv. The Task Order may provide additional deliverable requirements.

i. Aerial LiDAR Deliverables

i. Aerial LIDAR LAS data processing includes automatic and
manual classification.
ii. DTMs and planimetric mapping according to Caltrans standards
including formats.
iii. Orthoimagery according to Caltrans standards and formats.
iv. The Task Order may include additional specifications.

Z. Conflict of Interest.

1. All professional and technical services required for photogrammetry, aerial

LiDAR, bathymetric, and associated surveying services provided by the
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Consultant and deliverables produced by the Consultant shall be free of any

conflict of interest and shall be subject to the approval and acceptance of the
Caltrans Contract Manager. The consultant shall inform the Caltrans Contract
Manager of any ‘perceived’ conflict of interest as soon as discovered.

2. The Consultant shall not receive compensation for any services or products in
which the Consultant is found to have a conflict of interest. In the event of non-
acceptance due to discovery of conflict of interest, the Consultant shall provide
replacement deliverables free of any conflict of interest prior to payment. In the
event replacement deliverables are not possible, the Consultant shall not receive
compensation for the deliverables containing conflict of interest.

Examples of conflict of interest include, but not be limited to, the following:

a. Providing services to a construction contractor’s subcontractors,

fabricators, equipment installer, material suppliers and other firms
associated with the projects listed in the Contract can be a potential
conflict of interest when such contractor teams are identified.
b. Bidding and accepting an award as a sub-consultant for a non-A&E
construction contract on the same project that the consultant provided
services for in this contract.

c. The consultant seeks to provide quality control services on a separate

construction contract for data provided by the consultant under this A&E
contract.

d. The consultant seeks to provide quality control services on a separate

multiphase contract for data provided by the consultant under this A&E
contract.

The above conflict of interest scenario is only an example of possible conflicts of

interest for the services provided under the Contract but is not intended to
describe all circumstances for potential or actual conflicts.

AA. Travel
1. The Consultant employee’s headquarters and/or primary residence as defined
in the Caltrans Travel Guide shall be identified in the Task Order for travel
purposes or for the purpose of determining appropriate travel reimbursement.

2. The Caltrans Contract Manager’s prior written approval is required for all
travel.

BB. List of Abbreviated Terms.

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ABGPS – Airborne Global Positioning System

ABGNSS – Airborne Global Navigation Satellite System