ONB 104 21-22 e-SBD SARO 03.03.23

REPUBLIC OF MAURITIUS
Ministry of Education, Tertiary Education,

Science and Technology
Open National Bidding

for Works
Upgrading of Electrical Works at Sir

Abdool Raman Osman
SSS Phoenix
EDUCATION/IFB/2022/727
______________________________
Procurement Reference No:
MOETEST/Works/ONB 104/2021-2022
_
Ministry of Education ,Tertiary Education, Science & Technology

MITD Building,
Pont Fer,
Phoenix
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Section I: Instruction to Bidders
1. Introduction
The Ministry of Education, Tertiary Education, Science and Technology also
referred as the Employer, invites eligible local contractors to submit their bid for
the works described in detail hereunder. Any resulting contract shall be subject to
the terms and conditions referred to in this document.
The Works are Upgrading of Electrical Works at Sir Abdool Raman Osman SSS
at Phoenix .
Participation is limited to citizens of Mauritius or entities incorporated in
Mauritius. Joint Ventures should be among entities incorporated in
Mauritius
1.1 Clarification if any may be requested from the public body online.
1.2 Bidders are advised to carefully read the complete Bidding document, including
the Particular Conditions of Contract in Section IV, before preparing their bids.
The standard forms in this document may be retyped for completion but the
Bidder is responsible for their accurate reproduction.
2. Validity of Bids
The bid validity period shall be Ninety (90) days from the date of bid submission
deadline (bid preparation and hash submission)
3. Works Completion Period

The Intended Completion period is 240 days excluding mobilization period of two
(2) weeks after handing over of site to contractor.
4. Site Visit
Bidders are advised to effect a site visit before submission of bids so as to be fully
acquainted with the nature of the site and extent of works involved. Prior
arrangement shall be made with the Rector before the site visit.
5. Sealing and Marking of Bids

Bidders shall submit their bids online. No bids submitted physically shall be
accepted, except for bulky additional documents that cannot be uploaded on the
system.
Where Bid Security and/or bulky documents referred to in the preceding paragraph
have to be submitted physically, they shall be forwarded to the Ministry before the
deadline date and time scheduled for Bid Submission (bid preparation and hash
submission). The Address for these submissions is: Ministry of Education,
Tertiary Education, Science and Technology, MITD House, Pont Fer,
Phoenix.
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6. Submission of Bids
Bid submission (Bid preparation and hash submission) must be executed online
before the start date and time specified for bid closing:
Bid Closing:
Start Date and Time (Mauritian): As per Key Activity Schedule
End Date and Time (Mauritian): As per Key Activity Schedule
7. Bid Opening
Bids will be opened by the Ministry of Education, Tertiary Education, Science
and Technology at MITD House, Pont Fer, Phoenix as per key Activity
Schedule on e-PS. Bidders or their representative may attend the Bid Opening, if
they choose to do so.
8. Evaluation of Bids
The Ministry of Education, Tertiary Education, Science and Technology shall
have the right to request for clarification during evaluation. Offers that are
substantially responsive shall be compared on the basis of evaluated cost to
determine the lowest evaluated bid.
9. Eligibility Criteria
To be eligible to participate in this bidding exercise, Bidder should:

(a) have the legal capacity to enter into a contract to execute the works;
(b) be duly registered with the CIDB under the grade that would allow him to
perform the value of works for which he is submitting his bid. ( Note 1)
(c) not be insolvent, in receivership, bankrupt, subject to legal proceedings for
any of these circumstances or in the process of being wound up;
(d) not have had your business activities suspended;
(e) not be under a declaration of ineligibility by the Government of Mauritius
in accordance with applicable laws at the date of the deadline for bid
submission or appearing on the ineligibility lists of African Development
Bank, Asian Development Bank, European Bank for Reconstruction and
Development, Inter-American Development Bank Group and World Bank
Group;
(f) not have a conflict of interest in relation to this procurement requirement;
and
(g) have a Business Registration Card.
Note 1 Sub-contractors undertaking works are also subject to registration with CIDB
as applicable to Contractors.
10. Qualification and Experience Criteria

Bidders should have the following minimum qualifications and experience:
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(a) valid registration certificate with the CIDB under the grade that will enable
the contractor to perform the works quoted for, under the following
class(es) :Mechanical, Electrical and Plumbing Works and specialization
(N/A)
(b) One Contract Manager with a minimum of 10 years’ experience in Contract
Management holding at least a Diploma in Electrical Engineering from the
University of Mauritius or any similar
(c) One Site Agent on site on a full time basis with a minimum of 5 years
relevant experience and holding at least a diploma in Electrical Engineering
from the University of Mauritius or any equivalent qualifications as
approved by the Project Manager
(d) One General Foreman with minimum 5 years relevant experience.
(e) One Registered Electrical Engineer with a minimum of 5 years post
registration experience
(f) One Quantity Surveying Technician with minimum 5 years relevant
experience holding at least a diploma in Quantity Surveying or a similar
qualification
(g) One Electrical Technician with minimum 5 years’ experience holding:
Level 3 IVQ Advanced Diploma in Electrical Installation (City & Guilds of
London Institute), or Level 3 Diploma in Engineering – Electrical &
Electronic Engineering (City & Guilds of London Institute)
(h) One Registered Electrical Engineer (With at least five Years post
registration Experience)
(i) One Health and Safety Officer
11. Contents of bid

The Bid shall comprise the following:
(a) All templates as provided on e-Procurement System and attachments
required
(b) Scanned copies of report on the financial standing of the Bidder for the last
three years, such as certified copies of Financial Statements or Audited
Accounts as filed at the Registrar of Companies before the deadline set for
submission of bids
(c) Scanned copy of Valid Registration certificate with the CIDB, as applicable
(d) Scanned copy of signed C.V of Contract Manager;
(e) Scanned copy of documentary evidence of liquid assets and/or credit
facilities (Note 1);
(f) Any other documents deemed necessary as per the requirements of this
bidding document.
Note 1
Bidders to demonstrate access to, or availability of, financial resources such as liquid
assets, lines of credit, and other financial means, other than any contractual advance
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payments to meet the overall cash flow requirements for the contract and its current
commitments. Documentary evidence may comprise but not limited to Bank
certificate, Certificate from Auditors, Certificate from a Professional Accountant
registered with MIPA, Certificate from Insurance companies.
12. Joint Venture
Bids submitted by a joint venture of two or more firms as partners shall comply with
the following requirements:
i. the Bid shall include all the information required as per the Qualification
Information form for each joint venture partner;
ii. the Bid shall be signed so as to be legally binding on all partners;
iii. the Bid shall include a copy of the agreement entered into by the joint
venture partners defining the division of assignments to each partner and
establishing that all partners shall be jointly and severally liable for the
execution of the Contract in accordance with the Contract terms;
alternatively, a Letter of Intent to execute a joint venture agreement in the
event of a successful bid shall be signed by all partners and submitted with
the bid, together with a copy of the proposed agreement;
iv. one of the partners shall be nominated as being in charge, authorized to incur
liabilities, and receive instructions for and on behalf of any and all partners of
the joint venture; and
v. the execution of the entire Contract, including payment, shall be done

exclusively with the partner in charge.
13. Prices and Currency of Payment

Bidders should quote for the whole works. Prices for the execution of works shall
be quoted and fixed in Mauritian Rupees. Items for which no rate or price is
entered by Bidders, shall not be paid for by the Public Body when executed and
shall be deemed covered by the other rates and prices in the Bill of Quantities.
Bids shall cover all costs of labour, materials, equipment, overheads, profits and
all associated costs for performing the works, and shall include all duties. The
whole cost of performing the works shall be included in the items stated, and the
cost of any incidental works shall be deemed to be included in the prices quoted.
Bidders are required to submit their bid prices exclusive of VAT.
14. Bid Securing Declaration

Bidders are required to subscribe to a Bid Securing Declaration in the Bid
Submission Form.
15. Margin of Preference

A Margin of Preference for employment of local manpower shall be applicable as
follows:
For National Bidding
(i) A local Small and Medium Enterprise, having an annual turnover not
exceeding Rs 100M or a joint venture consisting of local Small and Medium
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Enterprises having an aggregate annual turnover not exceeding Rs 100M and
employing a minimum of 80 % or more of local manpower of the total man-
days deployed for the execution of a Works contract, shall be eligible for a
Margin of Preference of 20 %.
(ii) Any bidder incorporated in the Republic of Mauritius not satisfying all the
conditions mentioned in (i) above but employing a minimum of 80 % or more
of local manpower of the total man-days deployed for the execution of a
Works contract, shall be eligible for a Margin of Preference of 10 %.
Note: Local manpower shall mean Mauritian nationals, who are on the payroll of
the Contractor as well as those of subcontractors executing works on the site.
The following procedure shall be used to apply the Margin of Preference:

(i) responsive bids shall be classified into the following groups:
a) Group A: bids offered by bidders meeting the conditions satisfying

eligibility for a Margin of Preference, and
b) Group B: all other bids;
(ii) for the purpose of further evaluation and comparison of bids only, all bids
classified in Group B shall be increased by the percentage(s) of preference
allocated to those in group A.
Bidders applying for the Margin of Preference shall submit, as part of their
bidding documents evidence of:
(a) their incorporation in the Republic of Mauritius;
(b) their Joint Venture Agreement or intention to legally enter into a Joint
Venture Agreement to be incorporated in the Republic of Mauritius, where
applicable;
(c) the percentage of the total man-days to be deployed by local manpower
with break-down indicating type of works to be entrusted to the local
manpower.
(d) A financial statement signed by a certified Accountant registered with
MIPA vouching that the annual turn-over of the local Small and Medium
enterprise (where applicable) does not exceed Rs 100M.
(e)Their deployment of manpower to demonstrate how they will undertake to

employ the local manpower for the project. The evidence may include the number
of existing employees that will be involved in the project and the number of
workers that may be hired temporarily. Non-submission of the evidence may
entail non-eligibility of the bidder for margin of preference.
16. Preference Security
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For Contracts above Rs 100M, the selected bidder having benefitted from the
application of the Margin of Preference for employment of local manpower shall
submit a preference security in the form of a bank guarantee from a local bank.
For Contracts up to Rs 100M, the public body shall, at the selected bidder`s option,
either retain money from progressive payments to constitute the preference security
or request a security in the form of a guarantee from either the Bank or Insurance
Company, using for that purpose the Preference Security Form included in Section
V Contract Forms.
The preference security shall serve as a guarantee for the contractor to fulfill its
obligation to employ a minimum of 80% or more of local manpower of the total
man-days deployed for the execution of the works.
The amount for the preference security shall be the difference between the price
quoted by the selected bidder and that of the lowest evaluated bid which would
have been selected for award of contract if the said Margin of Preference was not
applicable.
The preference security shall be forfeited by the public body in case of failure on
the part of the Contractor to employ at least 80% of the local manpower in the
execution of the works. The defaulting contractor may also be liable to debarment
or disqualification under the Public Procurement Act 2006.
17. Contractor`s monitoring for employment of local manpower

The contractor, having benefitted from the Margin of Preference, shall from time
to time, as may reasonably be requested by the public body, submit reports on the
status of employment of local manpower.
At the time of works completion, as defined in the bidding document, the
contractor shall submit a certified audit report to the public body to substantiate the
actual percentage of local manpower employed throughout the execution of the
works.
18. Award of Contract

The Bidder having submitted the lowest evaluated responsive bid and qualified to
perform the works shall be selected for award of contract. Award of contract shall
be by issue of a Letter of Acceptance in accordance with terms and conditions
contained in Section IV: General Conditions of Contract and Particular Conditions
of Contract.
19 Performance Security and signing of contract

Within twenty-eight (28) days of the receipt of the Letter of Acceptance from the
Employer, the successful Bidder shall furnish a Performance Security, in the
amount equal to 10% of the Bid price (exclusive of VAT), in accordance with the
conditions of contract, using for that purpose the Performance Security Form
included in Section V Contract Forms.
The contract agreement shall be signed within 28 days after the successful bidder
receives the letter of acceptance unless the parties agree otherwise.
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Failure of the successful Bidder to submit the above-mentioned Performance
Security or sign the contract within the required time may constitute sufficient
grounds for the annulment of the award.
20. Notification of Award and Debriefing

Prior to the expiration of the period of bid validity, the Employer shall , for
contract amount above Rs 15 million, notify the selected bidder of the proposed
award and accordingly notify unsuccessful bidders. Subject to Challenge and
Appeal, the Employer shall notify the selected Bidder, in writing, by a Letter of
Acceptance for award of contract. Until a formal contract is prepared and
executed, the notification of award shall constitute a binding Contract.
after award of contract, exceeding Rs 1 million and up to Rs 15 million, promptly
inform all unsuccessful bidders in writing of the name and address of the
successful bidder and the contract amount.
Furthermore, the Ministry of Education, Tertiary Education, Science and
Technology shall attend to all requests for debriefing for contract exceeding Rs 1
million, made in writing within 30 days the unsuccessful bidders are informed of
the award.
21. Advance Payment

provide an Advance Payment on the Contract Price as stipulated in the General
Conditions of Contract. The Advance Payment shall be guaranteed by an Advance
Payment Security as per the format contained in Section V. The Advance Payment
shall be limited to 10% percent of the Contract Price, less any provisional and
contingencies sums.
22. Integrity Clause

The Ministry of Education, Tertiary Education, Science and Technology commits
itself to take all measures necessary to prevent corruption and ensures that none of
its staff, personally or through his/her close relatives or through a third party, will
in connection with the bid for, or the execution of a contract, demand, take a
promise for or accept, for him/herself or third person, any material or immaterial
benefit which he/she is not legally entitled to.
23. Rights of Public Body

The Ministry of Education, Tertiary Education, Science and Technology reserves
the right to accept or reject any bid or to cancel the bidding process and reject all
bids at any time prior to contract award without incurring any liability to the
Public body.
24. Challenge and Appeal

Unsatisfied bidders shall follow procedures prescribed in Regulations 48, 49 and
50 of the Public Procurement Regulations 2008 to challenge procurement
proceedings and award of procurement contracts or to file application for review
at the Independent Review Panel.
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a) The address, Tel. & Fax No... & Email address to file Challenges in respect
of this procurement is:
The Secretary to the Departmental Bid Committee

Ministry of Education, Tertiary Education,
Science and Technology,
Room 3.20A
Level 3, MITD House,
Pont Fer,
Phoenix
Tel: +230 601 5210

Email: [email protected]
(b) The address to file Application for Review is:
The Chairperson
Independent Review Panel,
5th Floor,
Belmont House
Intendence Street
Port Louis
Tel: +230 2602228
Email: [email protected]
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Section II: Response Templates
1. Bid Submission Form (to be filled on the e-PS)

Bidders are required to fill in the Bid Submission Form as a response template which
contains a copy of the Bid Securing Declaration as part of the template. This template is
applicable for a procurement where the public body may either require a Bid Security or
just a Bid Securing Declaration.
The total amount at the Bill of Quantities shall be automatically transferred from the Bill
of Quantities to the Bid Submission Form in the appropriate text box. Bidders should
ensure that the price carried forward to the Bid Submission Form is as per the total from
the Bill of Quantities.
2. Qualification Information (to be filled on the e-PS)

Bidders have to fill in the response templates provided in the e-procurement system
in respect of the data required hereunder.
The response templates cater for all the criteria and sub-criteria and also allow
bidders to upload some data as per the table format hereunder.
The information to be filled in the templates shall be used for the purpose of post-
qualification or for verification of prequalification as provided for in ITB Clause 6.
1. Individual 1.1 Constitution or legal status of Bidder: [attach copy]

Bidders or
Individual Place of registration: [insert]
Members of
Principal place of business: [insert]
Joint Ventures
1.2 Bidder shall provide [insert number] of works of a nature

and amount similar to the Works performed as Contractor over the
last 5 years.
Project/Contract name Name of client and Type of work performed Value of contract
and country contact person and year of completion (national currency )
(a)
(b)
1.3 Proposed subcontracts and firms involved. Refer to General

Conditions of Contract Clause 7.
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Sections of the Works Value of Subcontractor Experience in similar work
subcontract (name and address)
(a)
(b)
[Bidders have to ascertain that sub-contractors executing works are duly registered with
the CIDB in accordance with CIDB Act 2008.
1.4 Name, address, and telephone, telex, and facsimile numbers of

banks that may provide references if contacted by the Public
Body. (Bidders to provide/upload)
2. Additional 2.1 Bidders should provide/upload any additional information

Requirements requested in the Bidding Document.
3. Templates for Bill of Quantities (available on the e-PS)

1. Bill of Quantities
1.1. Objectives
The objectives of the Bill of Quantities are:
(a) to provide sufficient information on the quantities of Works to be performed to

enable bids to be prepared efficiently and accurately; and
(b) when a Contract has been entered into, to provide a priced Bill of Quantities for use
in the periodic valuation of Works executed.
In order to attain these objectives, Works should be itemized in the Bill of Quantities in sufficient
detail to distinguish between the different classes of Works, or between Works of the same
nature carried out in different locations or in other circumstances which may give rise to different
considerations of cost. Consistent with these requirements, the layout and contents of the Bill of
Quantities should be as simple and brief as possible.
1.2. Dayworks Schedule
A Dayworks Schedule should be included only if the probability of unforeseen work, outside the
items included in the Bill of Quantities, is high. To facilitate checking by the Public Body of the
realism of rates quoted by the bidders, the Dayworks Schedule should normally comprise the
following:
(a) A list of the various classes of labour, materials, and Constructional Plant for which
basic day work rates or prices are to be inserted by the Bidder, together with a
statement of the conditions under which the Contractor shall be paid for work
executed on a day work basis.
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(b) Nominal quantities for each item of day work, to be priced by each Bidder at day
work rates as Bid. The rate to be entered by the Bidder against each basic day work
item should include the Contractor’s profit, overheads, supervision, and other
charges.
1.3. Provisional Sums
A general provision for physical contingencies (quantity overruns) may be made by including a
provisional sum in the Summary Bill of Quantities. Similarly, a contingency allowance for possible
price increases should be provided as a provisional sum in the Summary priced Bill of Quantities.
The inclusion of such provisional sums often facilitates budgetary approval by avoiding the need
to request periodic supplementary approvals as the future need arises. Where such provisional
sums or contingency allowances are used, the Particular Conditions of Contract should state the
manner in which they shall be used, and under whose authority (usually the Employer’s
Representative).
The estimated cost of specialized work to be carried out, or of special goods to be supplied, by
other contractors (refer to GCC Clause 8) should be indicated in the relevant part of the Bill of
Quantities as a particular provisional sum with an appropriate brief description. A separate
procurement procedure is normally carried out by the Public Body to select such specialized
contractors. To provide an element of competition among the bidders in respect of any facilities,
amenities, attendance, etc., to be provided by the successful Bidder as prime Contractor for the
use and convenience of the specialist contractors, each related provisional sum should be
followed by an item in the Bill of Quantities inviting the Bidder to quote a sum for such amenities,
facilities, attendance, etc.
These Notes for Preparing a Bill of Quantities are intended only as information for the
Public Body or the person drafting the Bidding Documents. They should not be included
in the final Documents.
2. Online submission of Bill of Quantities
Bidders shall fill in the response templates provided for the Bill of Quantities as prepared
by the public body in the system.
Bidders may for their convenience download a set of the BOQs in Excel format which is
available in the system as a separate attachment to the Bidding document. However, they
will have to insert the prices against each item manually in the system.
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3. Templates in the e-Procurement System
Template models
The list and models of templates are shown hereunder for ease of reference to public
bodies and bidders.
The Tables shown hereunder are for information only. Bidders have to fill in the prices
and rates online in the templates provided for these tables
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1. Bill of Quantity for offer and payment in fixed Mauritian Rupees
Item Code / Item Offer Rate(In

Reference MUR-Excluding Offer Amount(In
Sr. No. Number Description Unit Quantity VAT) MUR- Excluding VAT)
Auto Calculate
Public Public Public (Offer Rate x
Body Public Body Public Body Body Body Supplier Quantity)
1
2
3
4
5
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4. Form of Key Financial Information extracted from
Audited Accounts/ Financial Statements (to be uploaded
on the e-PS)
Financial data in the currency reported in the Audited Historical Information Remarks
Accounts/Financial Statements By BEC
Previous Last year Current
years year
Statement of Financial Position (Information from Balance Sheet)
A. Current Assets
B. Current Liabilities
Working capital ratio or current ratio( A/B)
Quick ratio or Acid Test ratio (Current Asset net of
stock / B)
C. Total Assets
D. Total Liabilities
Net Worth( C-D)
Cash in hand and at Bank
Bank Overdrafts
Other Liquid Assets
Information from Income statement
Key Profitability Indicators in the currency reported in Previous Last year Current
the Audited Accounts/Financial Statements years year
Turnover
Profit /(Loss )Before Tax
Taxation
Net Profit /(Loss) After Tax
(Net profit After tax )x 100
(Turnover)
Certified by Bidder that information are true extract from Audited Accounts/Financial
Statements
Name:
Signature:
Capacity:
Date:
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Section III: Statement of Requirements
A. SCOPE OF WORKS, SPECIFICATIONS AND PERFORMANCE

REQUIREMENTS
SPECIFICATIONS FOR ELECTRICAL WORKS
ENERGY SERVICES DIVISION – Vacoas Outstation
GENERAL SPECIFICATIONS FOR ELECTRICAL INSTALLATION

Upgrading of Electrical Works at Sir Abdool Raman Osman
SSS Phoenix
ENERGY SERVICES DIVISION – MNI/CD
SPECIFICATIONS
FOR
ELECTRICAL WORKS
AT SIR ABDOOL RAHMAN OSMAN STATE COLLEGE
PHOENIX
1.0 Note to Bidders
(i) Instruction
The bidder is advised to read carefully these instructions and to ensure that he has
complied with the requirements herewith in all respects before submitting the bid.
(ii) Bid Documents
The bid documents are to be based on the following set:

a
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1. Note to bidders
2. Scope of Works
3. Conditions of Contract
4. Technical Specifications
5. Bill of Quantities
6. Schedule of Materials
7. Drawings: (i) Electrical Layout/s drawings
(ii) Schematic Layout/s
(iii) Earthing
(iv) Underground Cable Trench & Draw Pit (Indicative Only)
The bidder should check that he is in the possession of a complete set of Bid
Documents, as above, and by reference to index and content summary pages, he should
ensure that all pages are in correct sequence and that none is missing. Any discrepancy
or other irregularity should be immediately notified to the Client.
(iii) Discrepancies
Should the Bidder conclude from the bid document that there exists any inconsistency,
discrepancy or conflict within the content thereof of figures and words indistinct or be in
doubt as to the true meaning of any part of the Bid Documents, he must notify the Client
for clarifications, prior to the submission of the bid.
For any other information, please contact Client Ministry/Department.
2.0 Scope of Works
The scope of works for ‘electrical works’ shall consist of but not limited to the supply,
installation, testing and commissioning of the following at Sir Abdool Rahman Osman
(SARO) State College [SSS] at Phoenix: -
a) Removal of existing electrical installation.
b) Distribution boards, control panels, switchgears, etc.
c) Switches, sockets and accessories.
d) LV cables/wirings in conduit/trunking/cable trays.
e) Indoor and outdoor lighting.
f) Air Conditioners, Wall/Ceiling Fans, Extract Fans, Hand Driers etc.
g) Fire Alarm System.
h) General servicing to existing Lightning Protection system.
i) Earthing System.
j) Electric Bell
k) Sound system and Stage Lighting system
l) Civil Works icw Electrical Works
2.1 Manner of Execution
The contractor shall supply, install, test and commission the equipment and Electrical
Works in the manner set out in the non exhaustive specifications or where not set out, to
the satisfaction of the ESD Engineer and all reasonable variations on site shall be carried
out in accordance with such directives as the Engineer may give.
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It is understood that the project shall be completed for the fixed sum awarded inclusive of
any item which might not be mentioned in the specifications, schedules, drawings but
deemed necessary for the completion of the project and proper functioning of the
system/equipment.
2.2 Schedule of Materials
Before implementation, the successful bidder shall specify clearly the makes of various
equipment/materials they propose to use. Equipment/materials for this project shall be as
per specifications/schedules or as indicated on the drawings. These shall be
accompanied by original documentations, catalogues, samples, etc. Compliance
certificates shall also be submitted upon request. These certificates shall be from an
independent Testing Laboratory recognized by the European Union or Equivalent.
No materials/equipment shall be supplied/installed for the project without the approval of

the ESD Engineer. Samples or technical datasheet to be provided to the ESD Engineer
for approval.
2.3 Schedule of Works
The bidder shall submit a detailed programme of works for Electrical Works inclusive of
shipment dates and delivery on site. The bidder shall indicate the time period for the
execution and completion of the installations and for the whole project.
2.4 Site Exigencies
The selected contractor shall respect security arrangements in force at the site and shall
seek necessary permission and security pass for yard access if any for execution of the
work. The contractor shall carry out works outside normal office hours where deemed
necessary and authorised by ESD Engineer without any increase in contract cost. Claims
for overtime works shall not be entertained. The site shall be kept tidy and no
materials/refuse shall be kept which may cause obstructions.
The works would also be done during the operation of the school. The work will thus
have to be done in different phases so as not to disrupt the operation of the school and
with minimum disturbance. It will not be allowed to disturbed the school during
EXAMINATION PERIOD. The examination period will be communicated at the start of
the project. The contractor will thus have to provided his program of work accordingly so
that the work is completed within the contract period. The contractor may carryout his
work after office hours and week-ends. Prior arrangement shall be made.
The contractor shall mention the site of storage if the equipment are not stored at the
official site.
The contractor shall provide all site amenities (store, site office, site security etc), testing
equipment and tools inclusive of articulating booms/lifts for verification/testing purposes
for the ESD staff.
The contractor shall liaise with the Client Ministry to ensure a smooth running and
minimum disruption of the classes before submitting the detailed programme of works.
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3.0 Conditions of Contract
3.1 Site Visit
Bidders are advised to visit the site before submission of bid so as to be fully acquainted
with the nature of the site and extent of work involved. Bidders shall contact the Client
Ministry/ESD for site visit arrangement.
3.2 Bill of Quantities(BOQ), Drawings & Compliance Sheet
The bidders shall fill in the Bill of Quantities and Compliance sheet and submit same
together with the bid documents.
The BOQ and Compliance sheet have been prepared with a view to provide a common
basis for bidding. Before submission of bid, it is deemed that the bidder has acquainted
himself with all conditions prevailing on site. All the specifications, BOQ, drawings are
complementary and should be read accordingly. The bidders are advised to carry out
measurement and check the quantities of materials. In case of discrepancies, omissions
or errors, the bidder shall inform the Client prior to submission of the bid. No extra claim
shall be entertained afterwards on this issue.
The Bidders shall fill in the compliance sheets for the equipment and submit same
together with the bid documents. Equipment/materials for this project shall be as per
specifications/schedules or as indicated on the drawings. Before supplying materials for
the project, the proposed materials shall be vetted by the ESD Engineer.
3.3 Liaison with CEB/Client Ministry
The contractor shall liaise with the representatives of the CEB and Client Ministry/ESD
for connection facilities or switching of the main supply etc. for the electrical installations.
3.4 Civil/Structural Works
All structural/civil works related to the electrical works, etc. shall be included in the
contract.
All structural/civil works to be approved by the structural Engineer MPI.
3.5 Guarantee Period
The Electrical installations shall be guaranteed against manufacturing defects, bad

workmanship and other defects not related to normal wear and tear for a period of one
(1) year or as mentioned from date of successful commissioning in presence of
representatives of ESD.
In the event of a defect, the Contractor shall at his own expense, within 48 hours, make
good such defects as instructed to the satisfaction of the Engineer.
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Retention money will normally be released at the end of the one-year guarantee period
or as specified in this document, subject to maintenance being carried out satisfactorily
during that period.
3.6 Provisional Sum/Contingencies
Provisional sum/contingencies included in the contract price shall be expended or used

as the Engineer may in writing direct and not otherwise. In so far as the sum included in
the contract price is not expended or used, it shall be deducted from the contract price.
3.7 Key Personnel & Site Staff

The successful contractor should have the following qualified staff:
(a) One experienced Electrical Engineer registered with the Council of Registered
Engineers of Mauritius to attend all site meetings, to supervise all electrical works, to
submit all shop drawings and technical datasheet, to reply to queries on technical
issues and to act as the representative of the Contractor for Electrical Works.
(b) One experienced Electrical Technician holding the Part II Electrical Engineering
Technician’s Certificate of the City and Guilds of London or equivalent.
(c) At least one experienced Electrician holding the National Trade Certificate (NTC) in
electrical installation works or equivalent.
The Contractor should also provide the following:
(i) all details including CV, experience and qualifications of the above staff;
(ii) signed agreements from the persons to be deployed on site in this respect.
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SPECIFICATION & REQUIREMENTS
4.0 Electrical Installations
This section provides a brief description of the electrical works related to this contract.
The selected Electrical Contractor shall carry out the works to the full satisfaction of the
Director of Energy Services Division and his representatives.
4.1 Regulations
The installations shall conform in all respects to the Institution of Electrical Engineers
(IEE-U.K.), 17th Edition Wiring Regulations (BS 7671-2008) with subsequent
amendments.
4.2 Electrical Supply
The new installations shall be furnished with a 400V/230V, 50Hz power supply derived
from the existing CEB source.
4.3 Distribution Boards (DBs) - Electrical Panels, Connection

boxes, Main Distribution Boards, Distribution Boards, Sub
Distribution Board, Sub-Sub Distribution Boards
The DB shall be to IP 65, IK 10 and shall be vandalproof made of galvanised steel with
textured polyester resin finish, self-extinguishing type, reversible hinged lockable door
and removable rear panel. It shall have having the wordings “DANGER ELECTRICITY”
neatly & prominently painted. The outdoor DB shall have breaking capacity ≥ Busbars. It
shall have adequate natural or fan assisted ventilation. It shall be mounted & enclosed in
concrete acceptable to the Engineer.
The panels shall be integrated with rails/perforated plates and shall be big enough to
accommodate incoming and outgoing feeders and the following:
1. MCCBs/MCBs and RCDs/RCBOs as per schematic layouts.

2. Bus bars/Distribution blocks of specified ratings with supports and spare connectors.
Copper Earth Bar Terminal with suitable number of outlets & sizes.
3. Meters, Selector/Timer switches, Contactors, Indicators etc.
4. All accessories (Terminals, Distribution Blocks, Face Plates etc.) to make a complete
panel.
Distribution boards shall be wall mounted or floor standing type as specified. All circuits
and instruments in the board shall be properly labeled with perspex and danger notices
fixed on panels. Plasticised schematic layout shall be fixed in respective Distribution
Boards.
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Panels shall be located as shown in drawings and shall be solidly & properly earthed.
20-30% of spare capacity shall be allowed in each DB.

Digital Energy Meters to be placed in existing MDB and all Distribution Boards DB1
– DB8
4.4 Busbars and Distribution Blocks
Compact rigid copper busbar to BS 5486 of specified ratings at least 440V, 3 phase
TPN c/w Earth bar. The busbars shall be enclosed in a metal DB to IP 659, IK 10 as
specified above.
The busbars shall be able to sustain faults currents of at least 25 kA.
The system shall include the following:

i. Junction/feeder boxes for connection to cables
ii. Accessories such as Tees, bends, etc.
iii. Transparent protective front cover
iv. Galvanised supports and fixing brackets.
The busbar shall be marked prominently at the outside with the wording “DANGER”.
Distribution Blocks shall be self-extinguishing type to EN 60695-2-11. They shall be rail

mounted and supplied with insulated black plate and transparent protective front cover.
They shall be 2P or 4P as specified with minimum Isc 16/25 kA.
4.5 Labels and Danger Notices
Identification labels of laminated plastic materials (perspex) engraved, black on white

with no less than 6mm ‘Limo’ style letters shall be fixed on or adjacent to all distribution
gears with at least 2 brass screws.
Suitable warning notices in red lettering on white background shall be provided on each
distribution boards. Label shall bear identifications on drawings and voltage also.
Suitable “Danger” plates shall be securely affixed on the distribution boards and mounted
in prominent position. Each danger notice shall be fabricated in enamel sheet steel.
Symbols shall be in red on white background and shall be to British Standards.
All cables ending in electrical panel shall be properly labelled as per a cable schedule.
4.6 Switchgears
# Moulded Case Circuit Breaker MCCBs shall comply with BS 4752, shall be 4 poles
(TPN) of minimum breaking capacity 25 kA at 440 Volts, shall have adjustable nominal
(Io), thermal (Ir~0.7-1 In) and magnetic releases (Im~3.5-10 In). It shall be supplied with
all necessary accessories such as adaptor for fitting, auxiliary contacts, alarm contacts,
shunt trip, under voltage releases and all mounting accessories such as terminals,
spreaders and insulation seals etc. It shall incorporate the following:
i. Positive opening indication

ii. Test button for mechanical release control
iii. Rotary retractable door mounted handle on the front of the unit of the Main MCCBs
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# Miniature Circuit Breakers (MCB) shall be to BS 3871 and shall be 2/4 poles as
specified or as per schematic layouts. The minimum breaking capacity of the MCBs shall
be 6/10 kA and shall have type B/C/D tripping characteristics as specified.
# RCBO
Residual Current operated Circuit Breaker with Overload and of sensitivity 30 mA shall
be to BS EN 61009: 1994 and be used where specified. These shall provide protection
against short circuit/overload and earth leakages and shall have a breaking capacity of
6kA and shall be Double Pole.
# Power Contactor
The contactor shall conform to IEC 61095 and shall have the following characteristics:
 Power: 25-40 Amp, 400 V/50 Hz supply or as specified

 Voltage relay coils – 230 V/50 Hz or as specified
 At least 2 N/O & 2 N/C contacts
 Self cleaning contacts
 Easy frontal/lateral clipping of auxiliaries
 Mechanical life: around 106 cycles
These shall be used as directed
# Selector Timer Switch
The selector timer switch shall conform to IEC 61095 and shall have the following
characteristics
 230 V/50 Hz supply

 Programmable time switch
 Change Over Switch with manual override
 Ample Working Reserve
 Analogue Dial
These shall be used for yard lighting or as directed. External timer control shall be
installed as directed.
# PIR Motion Detector
The PIR Motion/Presence Detector shall have the following specifications:
 AC supply 230V/50Hz
 Light level adjustment: 5-1000 lux
 Delay Timer: Pulse 5-300s
 Flexible detection range mounting
 Reset button incorporated
 Manufactured to BS
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The PIR Motion/Presence Detector shall be used for toilets (lights + extract fans) or as
directed.
Switch to be used to test for the proper functioning of these devices.
# DOL Starter
The integrated enclosed (Direct on-line) DOL starter shall be used for motor control
and shall conform to IEC 60947, IEC 60204.
It shall have the following main functions: circuit breaker, switch disconnector,
contactor, emergency stop
It shall have the following characteristics:
 No. of Poles: 2 for monophase, 3 and 4 for 3 phase

 Power: 3-5 kW, 230V (monophase ) or 440 V (3 phase) /50 Hz
 Utilization category: AC-3
 Push button start, push button stop
 Mushroom head emergency stop red push button
 Mechanical life : around 2x106cycles
These shall be used as directed.
# Three Phase (3-Ø) Phase Reversal Relay

The Three Phase (3-Ø) Phase Reversal Relay shall conform to the following
characteristics:
 3-phase 4-wire, 50Hz, 240/415V
 Protection against phase loss
 Protection against undervoltage and overvoltage (with adjustable time delay &
voltage settings)
 Protection against phase reversal
 To be suitable for switching power contactors with coil rated 240 V
 To be supplied complete with appropriate upstream & downstream protective
switchgears (MCB, etc.)
# Emergency stop
The Emergency stop shall conform to the following characteristics:
 Wall mounted mushroom type push button
 With N/O & N/C contact
 10A, 230V
# Electric Bell
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The electric bell for the school shall consist of multiple sounders each with the following
specifications:
 Sound output : ≈ 100 dBA at 1m
 Sounder range: 25 - 50 metres
 Wall mounted type
 Made of anti-corrosive stainless steel of grade 316, or better
 Vandal proof to IP 65
 Manufactured to BS
 Actuated by manual keyed switch in metal clad enclosure
The bell control/switching unit shall be located in the Administration block, and sounders
for each block of the school shall be installed at the location shown in the electrical layout
drawings.
All cabling works from the bell control/switching unit up to the sounders shall be carried
out. Underground cables shall be of armoured type. Cable size shall be 3-c x 4mm 2 .
4.7a Switches and Sockets
-The lighting switches shall be to BS 3676 recessed metal clad vandal proof and IP 65
outdoor-weather proof type complete with very flat base plate, rated as specified. The
number of gangs and ways shall be as indicated in the drawings. The lighting switches
shall be flush mounted and fixed at around 1500mm above the finished floor level.
-All sockets shall be to BS 1363 switched recessed metal clad vandal proof and IP 65
outdoor-weather proof type with shuttered openings and shall be provided with neon
indicators. The number of gangs shall be as indicated in the drawings. The sockets shall
be flush mounted and fixed at around 300mm from the finished floor level, or as
specified.
- Switched Socket for minipole shall be compatible to the minipole.
3-pin Industrial Socket.

3-pin monophase monoblock Industrial socket shall be rated 16 A. It shall be
provided with a cover and with its plug. It shall be operated by an incorporated 2-
pole isolator switch.
5-pin Industrial Socket.

5-pin 3-phase monoblock Industrial socket shall be rated 32 A. It shall be
provided with a cover and with its plug. It shall be operated by an incorporated 4-
pole isolator switch.
4.7b Combined Lightning Current and Surge Arrestor
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Voltage Rating/Frequency 200 - 240 or 380-440 Vrms/47-63 Hz

Nominal Discharge Current/ph 25 kA 8/20s one time
Max Surge Discharge Current/ph 50kA for 240V and 100kA for 440V
10/350s one time
Follow Current Extinguishing 50 kArms
capability/ph
Response Time <100 ns
Leakage Current <250  (Ph/E)
Let through Voltage at 700 V Ph/N 3 kA 8/20 s one time
700 V Ph/E
Protection level 5.0 kV at In
Indication for operation/fault LED green/red
Suitable for Neutral point connections EE-EN-IE
Standard Type1 IEC 61643-1
It shall be enclosed within a modular design to IP 55
Associated MCB/RCD shall be included for complete installation
4.7c Double Pole switches
Double pole switches rated at 32A shall be to BS 3676. The switch shall be ergonomic,
white moulded type, complete with a LED indicator. The switch shall be fixed at about
1500mm from floor level unless otherwise instructed.
4.7d Blanking Cover plates
Blanking cover plates shall be to British Standard and shall be installed to replace all the
switches and sockets or other locations where the concealed wirings are no longer being
used, both impaired and non-impaired, of the previous installation.
4.7e Minipole
The minipoles shall have the following specifications:

 Floor mounted and
 Height 650-750mm
 Pure White Aluminium
 To be mounted with 6nos single switched sockets
The successful bidder shall undertake the electrical installations from the
minipoles/sockets up to the Distribution Board, including cabling and switchgears.
Cabling from the minipoles/sockets shall be according to the schematic drawing. The
cables shall be flexible 3-core, PVC insulated. Prospective bidders shall also have to
provide for these items in their tenders.
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4.8 Type of Installation and Cables
The cables shall be routed mostly in fire-retardant PVC trunkings, cable trays, ducts,
PVC underground pipes, galvanized conduits, manholes or as specified. The cables shall
be neatly grouped without any crossing and shall be properly clipped at recommended
interval of 1 metre and at bends according to recommended cable space factor
requirements. All cabling shall be complete with end terminations, cable glands, lugs,
etc. Bending radii of cables shall conform to BS.
Cables shall comply with BS 6500 and IEC 60502. Cables shall be of 1 KV grading
conductors of high conductivity copper wires. The cabling between the Main Distribution
Panel/Board and various distribution boards shall be of copper conductor
XLPE/SWA/PVC insulated and of specified sizes as per schematic drawings. Sufficient
Inspection boxes to the nearest minimum requirements shall be provided to permit
periodical inspection and to facilitate replacement of wires if necessary. The
inspection/junction boxes shall be mounted flush with the wall or ceiling concrete.
Ventilating holes shall be provided in the installation where required.
Colour code of cable shall be as follows:
First phase Brown

Second phase Black
Third phase Grey
Neutral Blue
Earthing Yellow-Green
The contractor shall submit shop drawings for indicating the cable routes, type of
installation including dimensions for the cables and associated details to ESD for
approval.
4.9 Wiring & Conduit for Final Circuits
Wiring for final circuits shall, unless otherwise specified, be carried out in non-armoured
1kV grade single-core PVC-insulated cables manufactured in accordance with BS 6004.
Cables shall be stranded copper conductor and self-coloured insulation to BS 6746.
All cables shall be within fire-retardant trunkings/galvanized perforated steel cable
trays/PVC Conduit as approved by the ESD. Within the trunking/conduits/cable trays,
circuits shall be bunched at reasonable intervals and shall be properly labeled. They shall
be supplied with cable straps at 2000mm intervals. Inspection boxes shall be provided to
permit periodic inspections and maintenance works.
Flexible fire retardant trunkings/ heavy duty conduits/cable trays of adequate dimension
shall be used in order to satisfy cable space factor.
Manufacturer’s standard fittings (e.g bends, tees, end plates) shall be used throughout.
A copy of the fire-retardant certificate shall be submitted to client and Director of
ESD or his representative prior to the execution of works. The certificate shall be
from an independent recognised laboaratory
4.10 Underground Cables

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The armoured underground cables shall be routed through yellow/orange high pressure
PVC pipes in trenches as per drawings. They shall run in continuous lengths; no cable
joint shall be permitted. The stipulated space factor shall be observed for the pipes.
The contractor shall make all necessary allowance in his quotation for Warning tapes and
any trenching work which shall include excavation, backfilling as well as erection of
electrical manholes. Shop drawings to be submitted after award of contract.
4.11 Manholes
Manholes (Electrical Drawpits) shall be built with reinforced concrete according to

drawing. Openings of sufficient size shall be made on the sides for entry of PVC pipes.
The manholes shall have waterproof galvanised metal covers on top of which shall be
marked “DANGER ELECTRICITY”. All opening shall be properly sealed to prevent
ingress of water, dust and rodents. The layout of the manhole is attached in the
Appendix.
5.0 a Earthing System
New earthing shall be done. The Earthing system shall be to BS 7430. For the earthing
of the MDB, there shall be a combination of copper plate of minimum size 600mm x
600mm x 3mm installed at a depth of at least 2 metres below ground level and 4 copper
rods of minimum diameter 25mm and 2 metres long and spaced at twice their length
apart as earth electrodes.
For the earthing of DBs, 4 copper rods of minimum diameter 25mm and 2 metres long
and spaced at twice their length apart shall be used as earth electrodes.
The earthing of the MDB/DBs/SDBs and SSDBs shall form a connected array of earth
plate and rods driven into the ground, linked and bonded together by the BS
recommended swa copper conductors to form an equipotential ground plane.
The Earth Loop Impedance shall be around 1 ohm or as per IEE Regulations.
The above number of earth rods shall be increased until the acceptable earth resistance
is achieved. Electrically conductive Ground Enhancing Materials may be used to achieve
low ground resistance in accordance with the manufacturer’s instructions.
Concrete inspection pits c/w galvanised removable covers marked ‘EARTH’ shall be
erected for main earthing to enable inspection and testing as per drawing.
Equipotential Bonding between earth stations shall be provided using potential

equalization clamps as and where necessary. Linking and bonding of all metal structures
to earth potential shall be carried out.
The earthing of the Transformer and MDB shall be separated by a distance of at least 10
meters. The earthing of the Generator and MDB shall be separated by a distance of at
least 10 meters.
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5b Lightning Protection System
It is required to Serviced the existing Lightning protection system as follows:

- Refixation of existing mast support at different locations
- New lateral support with metal cable.
- Cleaning of Lightning protection module at the top of the mast
- General making good to down conductor and its support/wireways.
- General making good to Earth pit
- Test the earthing resistance and submit the test certificate
6.0 LIGHTING AND LUMINAIRES
Lighting Installations
All luminaires shall comply with BS 4533 and manufactured to European Standards.
All light fittings shall be installed c/w lamp/tube, LEDs, driver, electronic starter, control
gears choke and pf compensating ballast.
All luminaires shall be carefully stored before erection and handed over in new
conditions.
Proof of certification shall be submitted during material approval at
implementation stage
TYPE A
Flat Led Rectangular Panel Light Fitting - 1300x250mm (TYPE A)
 Body: Flat slim design ceiling grid module size around 1300mm x 250mm
 Light source: LED modules
 Power rating: Around 40-50 W, 230 V, 50 Hz
 Integral power supply and driver
 Efficacy: >100 lm/W
 Beam angle: around 90-100º
 Color Temperature: >5000K
 Type: ceiling surface mounted in concrete ceiling.
 Material Housing:
Back cover: treated steel
Frame, light guide and diffuser: polycarbonate/polystyrene
Optic cover: micro-lens made of acrylic
 Lifetime: 30,000 hours
 Manufactured to European Standards
TYPE B
Weatherproof Rectangular Light Fitting Type D - 1300x100mm
Weatherproof type LED luminaire shall be dust proof and water resistant to at least IP 55,
impact resistant at least IK07 with white UV stable glass reinforced polyester housing
material.
The light fitting shall comply with the following:
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 Linear type at least 1m length

 Mains voltage/ Mains frequency: 230 V +/- 6 %V, 50 Hz
 Type: Built-in LED Driver with LED linear module
 Mounting: Wall/ceiling mounted using fastening brackets
 Initial LED luminaire efficacy: at least 110 lm/W
 Power: 25-30 W
 Luminous flux: at least 2800 lm
 Correlated colour Temperature: At least 5000 K (Day light)
 Life span: At least 40,000 hrs
TYPE C
Weatherproof Rectangular Light Fitting Type C - 1300x250mm
Weatherproof linear type Ledluminaire shall be dust proof and water resistant to at least
IP 65, impact resistant at least IK07 with white UV stable glass reinforced polyester
housing material.
The light fitting shall comply with the following:

 Linear type at least 1m length
 Mains voltage/ Mains frequency: 230 V +/- 6 %V, 50 Hz
 Type: Built-in LED Driver with LED linear module
 Mounting: Wall/ceiling mounted using fastening brackets
 Initial LED luminaire efficacy: at least 110 lm/W
 Power: 45-50 W
 Luminous flux: at least 5000lm
 Correlated colour Temperature: At least 5000 K (Day light)
 Life span: At least 40,000 hrs
TYPE D
Weatherproof Bulkhead
The ceiling mounted luminaire shall be circular/oval and shall have the foll. features:
 Body: Die cast Aluminium and tempered glass

 Integral power supply and driver
 White LEDs in wide beam optics configuration
 Fitted with: 12-15 W, 230V LEDs
 Insulation Class I/II to IP 55
 Manufactured to European Standards
TYPE E
FLOODLIGHT (YARD/PERIMETER LIGHTING)
 Compact floodlights with white LEDs

 Integral power supply, driver and transformer
 Die cast Aluminium body
 Tempered glass/acrylate
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 Silicone gasket sealing and hot galvanized steel mounting bracket

 Fitted with 60-80W, 230 V LEDs
 Luminous Efficiency:90-100 lm/W
 Insulation Class I/II to IP 66, IK 08
 Manufactured to European Standards.
TYPE F & G
Emergency Light Fittings
System mode Self Contained - Non Maintained type – 230V/50Hz

Emergency >3 hrs
Duration
Light Source ≈5W LEDs with Pilot Light
Lamp Output >150 Lumens
Battery Sealed Nickel-Cadmium≈2.5V/5AH inclusive of Battery Charger &
Charging Monitor (Red-LED)
Battery packs easily changed from the front panel with no access
to live parts
Recharge Period ≤24 hours(or 12 hours for 1 hour duration)
Tests Accepts addressable mounting block with memory
Protection Microprocessor Integrated Centralized Unit to protect against
wrong connections and incorporated with test mode
Casing Flat design to IP 65 and flame retardant ABS
Additional Type G Scratch resistant/Polycarbonate plate with standard symbols
light shall contain conform with IEC directive 9258 & ISO 3864 English version -
the following: Green Lettering - EXIT/FIRE or EXIT/EMERGENCY
Symbol plate with
Escape Sign
The Emergency fitting shall be provided c/w a switch.
TYPE H
HIGHBAY LIGHT (GYMNASIUM)
 Highbay downlight
 Applicable to Gymnasium
 Low Glare type
 Die cast Aluminium and Stainless steel body
 Tempered glass and hot galvanized steel mounting bracket
 Optics: LEDs in wide beam min 110o angle optics
 Luminous Efficiency: >125 lm/W, colour temperature: min 4000K
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 Insulation Class II to IP 65, IK 07

The fitting shall be provided with galvanized steel brackets/steel wires and suspended at
8-10 metres above FFL. Details shall be provided by Structural Engineer.
TYPE I
CIRCULAR LIGHT
 Applicable for lecture hall.
 Steel Body with Aluminium Reflector and symmetrical parabolic louvres.
 LED bulb of 15-20W, 230V with lamp holder.
 Polyamide/metal junction box
 Insulation Class I/II to IP 21
 Flush mounted to existing false ceiling
 This circular light shall fit in to the existing location. Other size is also acceptable,
however necessary modification to false ceiling and any other works are required to
be done for fixing of same.
TYPE J
Lecture Hall wall light
Wall light shall be installed all along the lecture hall wall to provide a guide to the users –
height front floor level 300mm. It shall be wall mounted luminaries of rectangular shape
with shielded light and with 5 LEDs 7 W, 325 lumen, 3.300 K, with built-in power supply
unit 220-240 V / 50/60 Hz.
o Protection class IP 20.
o Aluminium alloy, aluminium and stainless steel.
o Matt safety glass.
o Luminaires can be installed horizontally or vertically.
o Colour: graphite
o It shall be installed 300mm from floor level
TYPE K
Stage minifloodlight
 Compact MINI floodlights with white LEDs

 Die cast Aluminium body
 Tempered glass/acrylate
 Silicone gasket sealing and hot galvanized steel mounting bracket
 Luminous Efficiency:90-100 lm/W
 Insulation Class I/II to IP 65, IK 08
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7.0a Hand Driers
Hand driers shall be installed to the following specifications:
 Anti vandal construction

 Rating: around 2.0 kW, 230 V AC, 50 Hz
 Fan : highly efficient and low noise fan
 Air flow: around 300 m3/h
 Automatic ‘no touch’ start and stop c/w IR sensor
 Drying cycle: 15-20 s
 Fitted with safety devices to protect heating unit and fan motor against overloading.
 Incorporating hair/face drying facility
The hand drier shall be provided with a DP switch 20A
7.0b Extractor Fans – Type A
Extractor Fans shall be to the following specifications:
a) Wall/glass mounted
b) Steel protected by polyester spray paint or High impact resistant thermoplastics
c) Single phase 230 V, 50 Hz
d) Air flow rate: Kitchen/Mess/Toilet - 350-500 m3/h
e) Motor/electrical connection protected to IP 55

f) Automatic external shutters to prevent ingress of water
g) Removable safety grille for maintenance/servicing
h) Noise level shall not be greater than 50 dBA at 1 metre.
The extractor fan shall be provided c/w a power socket with neon indicator.
7.0c Extractor Fans - for Science Block & Workshop – Type B
a) Wall/window mounted – Heavy Duty type

d) Air flow rate: Science Block & Workshop – 1200-1500 m3/h
7.0d Extractor Heavy Duty for Gymnasium

a) Wall/window mounted
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d) Air flow rate: Gymnasium - around 5000 m3/h (1400 l/s)
i) Wired remote switch for fan speed control
7.0e Wall Fans
The Wall Fans shall have the following specifications:

 ON/OFF Switch with Power ON Neon Indicator
 Diameter of sweep around 400-450mm
 Integral 3 speed Regulator
 Fitted with in built thermal protection
 Cord Operated and Swing Mechanism
 Noise level not greater than 50 dBA at 1 m on high speed
 Easily removable metallic safety grille
 Manufactured to MS 63 and IEC 60335-2-80
The fan shall be provided c/w a power socket with neon indicator.
7.0e Ceiling Fans
Ceiling fans shall be to the following specifications:
 The oscillating ceiling fan should comply with IEC 60335-2-80 standards (Test
certificate to be submitted).
 It shall be suitable for the local power supply of 230V/50Hz and shall have a self
resettable inbuilt thermal cut out.
 The fan shall be supplied with a BS13A plug with appropriate fuse. It shall be
supplied with a remote ON/OFF Switch and with integral 3 to 4 speed regulator to
be fixed on wall.
 A swing mechanism with metal neck shall be provided for the oscillating fan and it
shall have a removable safety grille.
 The noise level shall not exceed 50 dB at 1 m on high speed.
 Ceiling fixing plate to be made of metal.
 Shall have a sweep diameter of around 400 mm.
 Rated for operation on single-phase supply of 230V, 50 Hz;
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8.0 Air Conditioners
Air Conditioner of capacities as specified in drawings shall be supplied, installed,

commissioned and tested at the locations shown on the drawings. The units shall be to
the specifications given below.
Split Wall Mounted Air Conditioner
Indoor unit:
1. The units shall be of capacity as specified
2. The units shall be of the wall mounted type, slim, compact and of elegant design
3. Horizontal air flow with Orientable 4 way Air Deflection
4. Auto/Variable fan speed and thermostatic temperature control
5. Wireless LCD Remote Control Operating Unit
6. Auto Restart feature
7. One touch anti fungus electrostatic multistage air filter
8. Aluminium Coil Fin & Seamless Copper Tube
9. Environmentally friendly refrigerant
10. Variable Speed Control on compressor - DC Inverter Technology.
Characteristics of outdoor Units
 DC invertor technology
 Shall be suitable for tropical climates, condenser shall be protected against
corrosion
 Shall be weatherproof, cyclone proof
 Rotary type compressor with a guarantee of three (3) years
 Equipped with heat pump for heating
Capacity Air flow Indoor Noise level at 1 Mimimum

Btu/hr metre at high fan COP
speed/high cool
12,000 1300 m3/h 36/43 dBA 3.5
18,000 1300 m3/h 38/46 dBA 3.5
24,000 1400 m3/h 41/52 dBA 3.5
36,000 1800 m3/h 55 dBa 3.5
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GENERAL NOTES
1. Quotation for the above shall include supply, installation, testing and commissioning.
2. Delivery period after order is placed shall be mentioned.
3. Original leaflet containing technical data shall be attached to the quotation as proof of
compliance with specifications.
4. Make and country of origin of the air conditioner shall be clearly specified.
5. The compressor of the air conditioner shall be guaranteed for a period of 3 years and
all other parts shall be guaranteed for a period of at least 1 year. These guarantee
periods shall be effective only as from the date of successful commissioning of the air
conditioner.
6. The position of the indoor/outdoor units may be subject to changes, if any, and this
shall be considered by the bidder when quoting. Note that no variation will be
accepted upon this item after award of this contract.
7. The contractor shall undertake all the electrical installations from the existing DB to the
oudoor unit and indoor unit of the air conditioner using appropriate MCB, RCD,
cables and trunking. A DP switch with neon of appropriate rating will be supplied
and installed for the indoor unit of the air conditioner by the Electrical
Contractor.
8. Any supports, mounting brackets, etc. (to be hot dipped galvanised) shall be supplied
and installed by the successful bidder, who is expected to make a site visit before
quoting. Should the indoor/outdoor unit of the air conditioner require some base
(metal or concrete), this shall be provided by the bidder who shall quote for this item
too.
9. The air conditioner shall be provided with suitable drain pipes, with sufficient slope for
perfect drain. The drain pipes shall be leakproof and shall be securely fixed as and
where required on the wall inside and outside the building till about 50 mm from
ground level (outdoor) or connected to the nearest service drain.
10. The installation of the air conditioners may necessitate some civil and masonry works
(drilling of holes in order to pass the pipes) and/or modifications to window
panes/frames/metal work which shall be undertaken by the successful bidder and
these openings shall be properly sealed in order to avoid leakage or loss of cool air.
It is imperative for the bidder to include civil works separately in his quotation.
11. All the refrigerant pipes (which shall be vapour sealed) and drain pipes inside the
building shall be enclosed within trunkings of suitable dimensions and shall be
securely fixed to the wall. The successful bidder shall be expected to execute a high-
quality trunking work by making use of accessories (i.e. angle exterieur, interieur,
embout, jonction, etc.).
12. The air conditioner shall be equipped with wireless remote control by means of which
the air conditioners may be switched on and off, the temperature and fan speed may
be controlled and from which one may read the room/office temperature via an LCD
display.
13. The air conditioner shall be equipped with appropriate valves along the refrigerant
pipes so as to allow isolating and separating the indoor unit from the outdoor unit
without any loss of refrigerant.
14. The bidder shall submit as part of the contract, upon completion of works, a
comprehensive operations and maintenance manual inclusive of an exploded
diagram of the air conditioner showing the different parts and associated part
numbers.
15. The bidder shall, upon completion of works, test the air conditioner in the presence of
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an ESD Engineer. All test equipment (decibel meter etc.) to be provided by the
Contractor. Test certificates shall be submitted in duplicate copies to the Client.
16. The bidder shall provide free servicing on a quarterly basis during the one year
guarantee period. Such servicing shall consist of cleaning of filters and checking the
performance of the unit/s. The reports shall be submitted to the ESD & Client
Ministry. 10 % of bid/contract value shall be retained against the above.
17. Any breach to comply with the above during quotation shall lead to disqualification of
the bidder
8.1 Maintenance of Airconditioning system
During the one-year maintenance period (defect liability period) the contractor shall be
responsible of the Preventive Maintenance and Servicing of the Airconditioning
System as describe below:
a) Semesterly Servicing to be carried out on the system upto the end of the
Maintenance period.
All servicing shall be carried out as per manufacturer recommendation.
b) Attending/Intervening to breakdowns and/or emergencies on the system
c) All maintenance/servicing works to be scheduled and notified at least 2 weeks
before to Client/ESD and service reports handed to Client/ESD after satisfactory
completion of maintenance/servicing
9.0a Specifications for Fire Alarm System
This contract is inclusive of the complete supply, installation, testing and commissioning
of equipment and associated items for Fire Detection System and Fire Alarm System to
BS 5839 and EN 54.
9.1
I. Main control and indicating panel.
The main wall mounted panel shall be located in Reception/Administration or as specified

Appropriate Surge Protector shall be installed for protection of the system. There should
be also 1 No repeater panel located in gatepost.
It shall consist of a multi Zone Version Addressable panel with the following features:
1. Individual zone alarm relays

2. Individual zone isolation
3. One man walk test facility without interruption to rest of system
4. Monitored outputs for open & short circuit faults
5. Repeater panels - to enable essential signals from main panel to be repeated as
specified
6. Integral power supply to provide standby power in case of mains and generator
failure. (Maintenance free Nickel cadmium batteries and charger)
7. Integral Manual Call Points, Sounders and Strobe Flashers
8. Micro processor based modular upgradable design for sequential polling of devices.
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The main LCD text display & LED indicator panel shall have the following indications:
Status,
Fire alarm, Maintenance alarm, Device fault, System faulty, Auto reset, Test mode,
Supply fault, Mimic display etc.
II. Breakglass Manual Call Points:
 To be compatible to BS 5839. Resettable operating element with incorporated lift flap

against accidental activation.
 Shall have LED indication.
 Flush mounting.
 Shall be to IP 54 with weather resistant gasket.
 Test facilities such as key insertion
III. Point and Volumetric Detectors (with at least 3 levels of sensitivity)
(a) Photoelectric (Optical) Smoke Detectors
- shall be to BS 5445 Part 7

- based on light scattering principles c/w infra red LED
- pulse light source
- 3 pulses to trigger alarm
- dual chamber type for visible and invisible smoke detection
(b) Ionisation Smoke Detectors
- shall be to BS 5445
- suitable for detecting visible smoke and invisible products of combustion
- certified radioactive source shall mechanically secure
- dual chamber type for changing environmental conditions
(c) Temperature/Heat Detector
- shall be to BS 5445 Part 8

- electric thermistor detector element
- operating point set at 750C for fixed high temperature detector
- operating range 200C-600C for rate of rise heat detector
IV. Electromechanical Sounders
Indoor Siren:
a) Operated on 230V AC
b) Adjustable Sound output : ≈ 100 dBA at 1m or 5dBA above background noise
c) Two distinct sounds possible for “Alert” & “Evacuate”
d) Continuously rated for 150 hours
e) Vandalproof to IP 44
Outdoor Siren:
a) Operated on 230V AC
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b) High sound output: at least 115 dBA at 1m

c) Operation : 2500 Hz
d) Continuously rated for 100 hours
e) Vandal proof to IP 55
V. Strobe Flashers
- High Intensity RED colour Xenon Flashers/bright LED

- Flash cycle: at least 30Hz
- Minimum 100mm tall and 70mm diameter
- Rated to IP 44
9.2 Power Supply
Integral power supply to provide at least 24 hours of standby power in case of

Mains/Generator failure. (Maintenance free Nickel cadmium batteries and charger)
In case of Mains/Generator failure, the battery unit shall be capable to sustaining the
normal load of the alarm system for a period of 12 hours, followed by the load of all
sounders for a period of 45 minutes. It shall include the following:
i. enough space for batteries

ii. protection for battery/regulator circuits
iii. reverse polarity protection
iv. automatic battery load test
The power supply shall also incorporate the appropriate charging circuit.
9.3 Cabling
The wirings shall be carried out in non flammable propagating type conduits and
accessories to BS 4607. One pair of cables shall be used. The conductor size shall be at
least 1.5 mm2. The fire resistant MICC cables or acceptable equivalent shall have “Fire
Alarm Cable” printed on them.
NOTE:
 A mimic panel depicting the layout of detectors, call points, sirens etc. shall be
affixed next to the FAP
 Instructions to operate the panel during a fire or fault shall be affixed next to the
FAP.
 Free training to users and technical staff shall be dispensed by the contractor
9.4 Maintenance of the Fire alarm System
responsible of the Preventive Maintenance and Servicing of the Fire alarm System
as describe below:
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a) At least Semesterly servicing to be carried out on the system upto the end of the
Maintenance period.
All servicing shall be carried out as per manufacturer recommendation and as per
actual regulations
10. Stage Lighting System for Multipurpose Hall
The contractor shall design, supply, install, test and commission a lighting system for the
stage light which shall consist of the following:
 Stage Light Fittings and Fresnels.
 Lighting control module for the stage light effects.
 Lighting truss.
 Associated Electrical and Civil works
Technical Requirements
The minimum requirements for the stage lighting system shall consist but not limited to
the following:-
a) The contractor shall design, supply and install a lighting system suitable for the
stage of the multipurpose hall. It shall be suitable to provide a stage lighting
system suitable for regional cultural programs, musical programs, speeches etc.
b) At least 3 sets of lighting fittings shall be provide on metal truss, one in the stage,
2nd on the right side of the hall roof/wall and the 3 rd on the left side of the hall
roof/wall. The proposed location is shown in drawings, however the exact location
shall be determined as directed by ESD
c) Lighting system shall include washlights and spot lights with different colours,
variable intensity and orientable capability. The number and type of the stage light
lighting shall be provided according the requirement of the lighting effects on the
stage.
d) Dimming device shall be incorporated and synchronised with the lighting console.
The lights shall be controlled by a professional DMX lighting console of not less
than 10 channels. This console shall be house in a fan-ventilated metal rack and
located in the Projection room.
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e) The light effects/play shall be synchronised with the sound system through an
integrated controller system. Any additional module required shall be installed for
this task. The system shall be configured on an open architecture capable of
accommodating hybrid equipment of different makes for future repairs or
replacement.
f) The length of the truss shall be 2-4m.
g) The wirings shall be elegantly done.
h) All accessories shall be provided. The contractor shall ensure of the structural
design of the stage lighting truss together with the weight that would be fixed on it
to be correct.
i) All associated electrical works and cabling work shall be done
The contractor shall submit all relevant detail of his proposal at the beginning of the
contract prior to ordering of the materials. The stage light truss structural design
calculation shall be submitted. The stage light truss shall be approved by the MPI Civil
Engineer
Existing metal truss shall be removed.
j) Maintenance of the Stage Lighting System
responsible of the Preventive Maintenance and Servicing of the Stage Lighting
a) Semesterly Servicing and adjustment to be carried out on the system upto the end
of the Maintenance period. Refresher training shall be provided to the user
actual regulations
Faults occurring during a critical time shall be attended immediately upon notification.
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11. Public Address and Sound System for Multipurpose Hall & Stage
The contractor shall design, supply, test and commission a complete public address and
sound system for the multipurpose hall & stage for public address, speeches and cultural
activities, and so on.
Technical Requirements
The minimum requirements for the public address and sound system shall consist but not
limited to the following:-
a) At least six (6) nos. main driver speakers of 150 - 200 W (RMS) rating to cover
the multipurpose hall. The speakers shall be specifically designed for
multipurpose hall. The contractor shall install the speakers in the best location so
as to obtain a good sound system and sound effect. Sub-speakers of appropriate
rating shall also be installed, if required, so as to obtain a surround effect.
b) Two (2) nos. speakers for the stage. The contractor shall propose the type and
rating of the speakers.
c) Two (2) nos. speakers in projection room.
d) Pre Amplifiers and Power Amplifiers to match the above speakers as required.
e) USB ports.
f) Compact disc player/Multi-disc/MP3/MP4.
g) AM/FM tuner.
h) Echo suppression system.
i) The above control equipment shall be installed inside a metal rack. This metal
rack shall contain a front glass door with lock, AC fans for cooling down
temperature, 4 rotatable wheels, and so forth.
j) 5 nos. hand held microphones.
k) 4 nos. hand held type cordless microphone complete with wireless microphone
receiver.
l) 5 nos. microphone sockets shall be provided at the back of the stage. Compatible
plug shall also be provided.
m) 5 nos. microphone stand compatible to the above microphone and of adjustable
stand (70cm – 170cm).
n) The system shall be synchronised with the stage lighting system.
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All the above equipment shall be located inside the projection room. The equipment
shall be of single make and non-hybrid. Wiring for speakers/microphone shall be
concealed, separate cable tray.
Double switch sockets 13A with neon indicator shall be installed and shall feed the
Sound System (metal rack). All circuit diagrams/operation manuals for these
equipment shall be submitted. Any additional socket required shall be provided by the
bidder.
Multipurpose Hall & Stage Speakers

 They shall be Professional minimum 3-way speaker system (mid-range, woofer
and tweeter drivers) with exceptional efficiency, long throw and unmatched
intelligibility of sound.
 It shall consist of two 14-16” high performance full range speakers and a high
frequency compression driver.
 The speaker system shall be housed in an acoustically treated Bass Reflex
Trapezoidal carpet covered enclosure. The cabinet to be fitted with heavy-duty
handles to allow ease of transportation and a strong steel grille for speaker
protection.
 Ideal for both indoor sound reinforcement applications. Specially designed for
Gymnasium and DJs.
General notes
 The system shall comply to BS 60268 & BS 6259:1997.

 The contractor shall submit all relevant details (including shop drawings, design
simulations, and design calculations) of his proposal at the beginning of the
contract prior to ordering of the materials for approval.
 The system shall be tested and commissioned by the contractor, and all testing
and commissioning certificates shall be submitted to the satisfaction of the client.
The contractor shall provide all required testing equipment for the testing.
 Operation & maintenance manuals for all equipment shall be provided in both hard
and soft copies.
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 The contractor shall maintain the system in a good working condition during the
defects liability period by carrying out periodic servicing to the system as per the
manufacturer’s requirements.
 Training shall be provided to the users after commissioning and on a quarterly
basis during the maintenance period. The training shall be focused on the
operation of the system, troubleshooting and maintenance.
 The wiring shall be elegantly done.
 All accessories shall be provided.
 All associated electrical works and cabling works shall be done.
Maintenance of the Multipurpose Hall & Stage sound system
During the one-year maintenance period (defect liability period) the contractor shall
be responsible of the Preventive Maintenance and Servicing of the Multipurpose Hall
& Stage sound
of the Maintenance period. Refresher training shall be provided to the user.
actual regulations
Faults occurring during a critical time shall be attended immediately upon
notification.
12. Public Address and Sound System for Lecture Hall

The contractor shall design, supply, test and commission a complete public address and
sound system for the lecture for public address, speeches and so on.
Scope of work:
Provide a Public Address System appropriate for the lecture hall which shall consist of
the following:
 A Power amplifier of rating and requirement to match the system provided.
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 Four (4) no main speakers of appropriate rating to cover the lecture hall. The speaker
shall be specifically design for the hall. The contractor shall install the speakers in the
best location so as to obtain a good sound system and sound effect. In case
additional speakers required, bidders shall have to provide same, which shall be
included in the price activity schedule. Sub-speakers of appropriate rating shall also
be installed, if required, so as to obtain a surround effect.
 AM/FM Tuner
 CD/DVD player with USB input, MP3/MP4 playability, USB port
 Wifi connection
 The above control equipments shall be installed a metal rack. This metal rack shall
contain a front glass door with lock, AC fans for cooling down temp, 4 rotatable
wheels.
 2 Nos hand held type cordless microphone complete with wireless microphone
receiver.
 3 Nos hand held type corded microphone complete with wires.
 5 nos microphone sockets shall be provided at the back of the stage. Compatible plug
shall also be provided.
 1 No microphone stand compatible to the above microphone and of adjustable stand
(70cm – 170cm).
 Real time voice Recording on CD/VCD/DVD or via USD port.
The equipment shall be of single make and non-hybrid. Wiring for

speakers/microphone shall be concealed and on cable tray. Note: the wiring (1.5
mm2 speaker cables) of the speakers to the amplifier shall be done.
Double switch sockets 13A with neon indicator shall be installed and shall feed the
Sound System (metal rack). All circuit diagram/operation manual for these
equipments shall be submitted. Any additional socket required shall be provided by
the bidder.
Provide wall sockets at the wall for all the wired microphones.
Dynamic Microphone
 Supercardioid polar pattern

 High gain before feedback
 Barrel coated with special soft lacquer
 Locking ON/OFF-switch
 To be hand held and stand mounted (Microphone stand, 3/8", height 0.85-
1.60 m, with telescopic G 500 boom shall be supplied)
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 microphone cable, length 10 m

Transducer type . . . . . . . . . . . . . . . . . . . . . . . . . . . . . Dynamic
Operating principle . . . . . . . . . . . . . . . . . . . . . . . . . . Pressure gradient
Frequency response . . . . . . . . . . . . . . . . . . . . . . . . . . 50 - 15,000 Hz
Polar pattern . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . Supercardioid
Rear attenuation at 1 kHz . . . . . . . . . . . . . . . . . . . . . > 20 dB at 130°
Open circuit voltage at 1 kHz . . . . . . . . . . . . . . . . . . 2 mV/Pa ± 1.5 dB
Nominal impedance . . . . . . . . . . . . . . . . . . . . . . . . . . 600 .
Load impedance . . . . . . . . . . . . . . . . . . . . . . . . . . . . . > 1000 .
Connection . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3-pin XLR male
The contractor shall have to lay conduits for the speakers in block work and above
false ceiling up to the equipment. The design proposal and shop drawings shall
have to be approved prior to execution of the works.
Maintenance of the Lecture Hall sound system
responsible of the Preventive Maintenance and Servicing of the Lecture Hall sound
system
of the Maintenance period. Refresher training shall be provided to the user.
actual regulations
Faults occurring during a critical time shall be attended immediately upon notification.
before to Client and service reports handed to Client after satisfactory completion of
maintenance/servicing
13. Maintenance of the Electrical system
responsible of the Preventive Maintenance and Servicing of the Electrical system as
describe below:
a) At least Semesterly servicing to be carried out on the system upto the end of the
Maintenance period.
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actual regulations
Faults occurring during a critical time shall be attended immediately upon notification
before to Client and service reports handed to Client after satisfactory completion of
maintenance/servicing
d) Other associated works.
14 Removal of existing Electrical installations and making good
The Electrical installations and all electrical accessories shall be dismantled and removed
according to the different phases of the project. Prior to removal the client will provide all
lists of items that need to be handed-over and other items shall be carted away.
All items in working condition that should be handover to client shall be removed with
care without them being damaged in the process
After removal all openings/ conceal boxes shall be covered with blank plate and/or
appropriate material. The existing drilling and their fixation accessories shall be made
good. Holes shall be covered. the back of removed items shall be made good and
repainted as per existing respective colour of paints.
15 Continuity of Electrical supply
The contractor shall ensure the continuity of electrical supply to the blocks and units on
operation. Temporary electrical installation/supply shall be provided as and when
needed. All electrical items required shall be supplied and installed.
All major / long duration power cuts shall be carried out on weekends or after school
hours after prior approval from the School.
16 Maintenance work
It is required to carry out servicing and maintenance work to the electrical items and
electrical installation as mentioned below. The servicing shall be carried out as
mentioned in this document or as per manufacturer recommendation:
 Electrical Installation, Electrical panels and electrical items.
 Air-Conditioning system.
 Fire alarm system.
 Public Address and Sound System
 Stage Lighting System
17. TESTS ON COMPLETION
On completion of all the installations, the electrical contractor shall carry out tests in the
presence of ESD Engineer or his representatives and submit to the Director of ESD three
signed copies of the tests certificates by a Registered Professional Electrical Engineer.
Testing and measuring equipment shall be of very good quality and as per standard.
These shall be provided by the electrical contractor in all cases.
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The following tests shall be carried out:
(i) Insulation test

(ii) Continuity and Polarity tests
(iii) Earth loop impedance test
(iv) Earth Resistance test
(v) RCD tripping time
(vi) Operation of protective devices
(vii) Load test
(viii) Voltage test
(ix) Phase Sequence and Phase Rotation tests
(x) Functional Test
(xi) Any other test requested by the ESD
Tests on equipment/plant/electrical device
Tests on the above shall be carried out as per Manufacturer’s recommendations or as

directed by the ESD Engineer.
Drawings
Upon completion of the works, the bidder shall submit to the Director of the Energy
Services Division three copies of as “fitted diagrams” signed by the Registered
Professional Electrical Engineer
(i) the Electrical installations and layouts

(ii) schematic diagrams of circuits and protective gears
(iii) location of Distribution Boards & cable routes
(iv) Earthing System
One copy of Manuals and Drawings shall be provided on USB Pen Drive.
Softcopy of drawing shall be both in CAD and PDF format
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18. LIST OF 'ELECTRICAL WORKS' DRAWINGS
List of ‘Electrical Works’ layout and schematic drawings (attached to this bid
document.)
SN Description Drawing No.
1 Site Plan – Electrical layout EL/SARO/SP/01
st
2 Classroom Block A – Ground & 1 Floor – Electrical works EL/SARO/A/01
layout
3 Classroom Block A – 2nd Floor – Electrical works & EL/SARO/A/02
Schematic layout
4 Classroom Block B&C – Ground & 1st Floor – Electrical EL/SARO/BC/01
works layout
5 Classroom Block B&C – 2nd Floor – Electrical works & EL/SARO/BC/02
Schematic layout
6 Classroom Block D – Ground & 1st Floor – Electrical works EL/SARO/D/01
layout
7 Classroom Block D – 2nd Floor – Electrical works & EL/SARO/D/02
Schematic layout
8 Science Block – Ground & 1st Floor – Lighting, fan & fire EL/SARO/SC/01
alarm layout
9 Science Block – 2nd Floor – Electrical works & Schematic EL/SARO/SC/02
layout
10 Science Block – Ground & 1st Floor – Power and AC layout EL/SARO/SC/03
11 Science Block – 2nd Floor – Power layout EL/SARO/SC/04
12 Science Block – Schematic layout EL/SARO/SC/05
15 Workshop Block – Lighting, fan and firealarm layout EL/SARO/WS/01
16 Workshop Block – Power layout EL/SARO/WS/02
17 Workshop Block – Schematic layout EL/SARO/WS/03
20 Administration Block – Ground floor - Lighting layout EL/SARO/AD/01
21 Administration Block – 1st floor - Lighting layout EL/SARO/AD/02
22 Administration Block – Ground floor - Power layout EL/SARO/AD/03
23 Administration Block – 1st floor - Power layout EL/SARO/AD/04
24 Administration Block – Ground floor – AC, Fan & Fire alarm EL/SARO/AD/05
layout
25 Administration Block – 1st floor - AC, Fan & Fire alarm layout EL/SARO/AD/06
26 Administration Block – Schematic layout & MDB Schematic EL/SARO/AD/06
Layout
27 Lecture Hall – Electrical works layout EL/SARO/LT/01
28 Lecture Hall - Schematic layout EL/SARO/LT/02
29 Multipurpose Hall – Electrical works layout 1 EL/SARO/MH/01
30 Multipurpose Hall – Electrical works layout 2 EL/SARO/MH/02
31 Multipurpose Hall – Schematic layout EL/SARO/MH/03
32 Toilet Block Boys & Girls – Ground & First – Electrical works EL/SARO/TB/01
layout
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33 Toilet Block Boys & Girls – Ground & First – Schematic EL/SARO/TB/02
layout
Note: drawings are not to scale, all measurements shall be done on site.
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19. BILL OF QUANTITIES. (Bidder to refer online)
ELECTRICAL WORKS
[ANNEX]
20. Compliance and Specifications (Bidder to refer to template _ “Technical

Responsiveness Checklist” online)
Procurement Reference Number: _MOETEST/Works/ONB104/2021-2022
[Bidders should complete columns C and D with the specifications and performance of
the works offered. Also state “comply” or “not comply” and give details of any non-
compliance/deviation to the specification required. Attach detailed technical literature if
required. Authorise the specifications offered in the signature block below]
ELECTRICAL EQUIPMENT & ACCESSORIES
Item Specifications and Compliance of Details of Non-

No Performance Required Specifications and Compliance/ Deviation
Performance Offered (if applicable)
A* B* C D
1 Distribution Board
DBs, SDBs
2 Bus bars
3 Distribution Blocks
4 Isolator switch
5 MCCBs
6 MCBs 2/4 P
7 RCBO
8 Switches
9 Sockets
10 Industrial sockets
11 Surge Protector
Minipole
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A* B* C D
12 Contactors
Selector Timer Switch
Push Button Switch
Emergency Stop Switch
DOL Starter
13 Cables
Wirings
14 Conduit & Accessories
Trunkings &
Accessories
Cable Trays &
Accessories
15 Lighting Installations
Type A
Type B
Type C
Type D
Type E
Type F
Type G
Type H
Type I
Type J
Type K
16 Wall Fans
17 Ceiling fan
18 Hand Driers
19 Extract Fans -Type a
20 Extract Fans – Type B
21 Heavy Duty Extract

Fans - Gymnasium
22 Air-conditioners
23 Fire alarm system
24 Handrier
25 Electric Bell
26 Earthing System
27 Sound System –
multipurpose hall
28 Stage Lighting system
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A* B* C D
29 Sound System – lecture
hall
30 Other (specify in
additional pages)
Bidder shall submit all catalogues and technical datasheets of the above items being
proposed upon request.
Specification and Compliance Sheets Authorised By:
Bidder’s ____________________ Name __________________________

Signature: __ : __
Position: ____________________ Date: __________________________
Authorised for and on behalf of: (DD/MM/YY)
Company : _______________________________________________________
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CONTRACT NOTES
1. The bidder is advised to effect a site visit before bidding so as to properly assess the
scope of work.
2. Upon award of the contract, the successful bidder shall submit in triplicate to the
Energy Services Division, a detailed program of works/bar chart for supply of
equipment/materials, installation, testing, commissioning and handing over.
3. All liaison with ESD/Client Ministry/CEB, shall be undertaken by the successful bidder
as part of the contract.
4. The contractor shall be deemed to have examined the bid documents, detailed
specifications, date, etc. and ascertaining all relevant details for offering suitable
equipment/materials and installation work.
5. The contractor is requested to go over the design completely to ensure and point out
anything that has not been mentioned in the specifications/drawings, but necessary to
make the system complete and functional. No variations will be accepted after award
of contract.
6. The contractor shall be responsible for supplying all the materials, equipment, fittings
and accessories necessary to complete the work to the satisfaction of the Engineer.
The contractor shall ascertain himself as to the availability of the materials required
and specified on the local market and if ever part or all of these should be ordered, this
shall be clearly mentioned in his bid. If the contractor fails to do so, his quotation shall
be taken as firm for all the materials specified and he will be responsible for supplying
such materials timeously to meet the program.
All fittings, equipment and accessories shall be unused and new and any material
damaged during installations shall have to be replaced by new ones at no extra cost
before handing over.
7. It will be the responsibility of the contractor to provide samples free of charge, in case
alternative fittings/accessories are being proposed. ESD reserves the right to reject
such fittings/accessories in case they do not conform to specifications.
Samples shall be provided whenever specified and when non-standard items or

products are to be used by the contractor or when requested by the ESD when in
doubt about the quality or finish of a product.
8. All distribution boards and switchgears shall be properly labeled by means of type
written stickers of sufficient size and two copies of as fitted schematic layout of the
distribution board shall be submitted to the ESD after completion of works. The third
copy shall be enclosed in a non-inflammable transparent plastic envelope securely
fixed to the inside of the door.
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The label shall show the number of each ways reference as indicated in the schedules
or drawings, the rating of the MCBs, the cable size and the apparatus connected. The
labels shall be so arranged that the circuit details can be modified at a later stage.
Distribution boards, if unavoidably fixed in places likely to be exposed to weather drip

or to abnormal moisture atmosphere, the outer casing shall be weatherproof and shall
be provided with glands or bushing. PVC and double flanged gland buses shall be
fitted in the holes of the switches for entry and exit of wires.
9. Quotation shall be inclusive of civil and associated works. The approval of the Civil
Engineer MPI shall be obtained for all civil/structural works icw Electrical
works/equipment.
Manholes shall be of sizes as specified. The blockwork inside manholes shall be

plastered.
All accessories such as foundation bolts, terminal blocks for connection, cable glands,
lugs, etc and miscellaneous materials which are useful and necessary for the works
shall be deemed to have been included within the scope of work.
10. Care shall be taken in handling, stacking of materials to avoid damage to any
structure. On completion of installation, the contractor shall remove all the
debris and leave the entire area in a clean state.
It will be the responsibility of the contractor to make good all damaged materials, items
or building finishes at no extra cost.
11. The contractor shall be responsible for the preparation of shop drawings, as made
drawings and test certificates for the works as per schedule of works. Working
drawings shall include fully dimensioned details and positions of all supports and
fixings. They shall clearly define the details and arrangement of all installed equipment
and systems including access allowances for service and maintenance.
The drawings shall include details of penetrations through the structure, builders work
supports and bases. Full details of access requirements for commissioning, servicing
and maintenance through suspended ceilings and floors, together with access to riser
ducts and the like shall be provided.
The Employer shall review and approve shop drawings and sample with reasonable
promptness so as to cause no delay, but only for conformance with the design concept
of the project and with the information given in the contract documents.
The contractor shall make all corrections required by the Employer and shall resubmit
the required number of corrected copies of shop drawings or new samples until
approved. The contractor shall direct specific attention in writing on submitted shop
drawings to revision other than the corrections required by the employer on previous
submission.
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The employer’s approval of shop drawings or samples shall not relieve the contractor
of responsibilities for any deviation from the requirements of the contract unless the
contractor has informed the employer in writing of such deviations at the time of
submission and the employer has given written approval to the said deviations nor
shall the employer’s approval relieve the contractor from responsibilities of errors and
omissions in the shop drawings or samples.
The as fitted as made drawings and test certificates shall be submitted to the ESD
duly signed by a Registered Professional Electrical Engineer prior to handing over.
12. The ESD Engineer shall be responsible for the inspection of the works and for making
sure that the installation generally complies with the specifications of the contract. It is
not the responsibility of the Engineer to instruct the sub contractor how to perform any
part of the work.
The Engineer shall carry out inspections periodically (at least every two days and for
every meeting) at the frequency and time that he may judge necessary to satisfy
himself that the works are executed generally in accordance with good Engineering
practice.
Such inspection are not meant to detect all possible errors, deviation or defects that
may have been made by the sub contractor, or cause by his default or lack of
supervision and inspection or approval of any part of the installation by the Engineer
does not relieve the sub contractor from his obligations to comply with the conditions
of contract and from liability at common law.
Inspection and approval of any part of the installation does not therefore relieve the
sub-contractor, from his obligations to remedy or correct any defect, deviation or error
that may be discovered subsequently, when instructions shall be given to him by the
Engineer to that effect.
13. The contractor shall have the responsibility of drawing the attention of the Engineer in
writing, to any error or discrepancy he may find on the drawings and in the contract
documents. The Engineer shall then make the necessary corrections and
amendments if necessary or shall decide on the best step to follow. His decision shall
be final and the contractor shall proceed accordingly.
Should any work executed not be in accordance with the intent of the drawings,
documents or Engineer’s instructions or be considered by the latter to be of bad
workmanship or of poor quality, the contractor shall be ordered by the Engineer to
remove and re-execute such works and the expenditure incurred shall be the liability
of the contractor.
14. Bidders shall specify clearly the makes of various equipment/materials they propose to
use. These shall be accompanied by original documentations, catalogues, samples,
etc.
15. Guarantee on all installations shall be one year or as mentioned. The contractor shall
provide free maintenance of the installations, equipment/s and auxiliaries during the
guarantee period. During the maintenance period, the contractor shall carry out
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regular examination and servicing of the installations, equipment/s at the intervals

recommended by the manufacturer. He shall at its own expenses make good all
defects as per manufacturer’s recommendations.
16. During the warranty period, the contractor shall attend with diligence any such defect
that arises; carry out regular examination and servicing of the installations,
equipment/s at the intervals laid down by the manufacturer.
The contractor shall carry out monthly periodic checks and submit monthly reports to
the Ministry. The contractor shall submit log books for the servicing, maintenance and
repair of each and every equipment. The Intervention sheets shall include the
nature/type of fault, date and time of fault, date and time attended. The register/log
book shall be counter signed by a responsible officer of the Client Ministry/ESD as
proof of presence on site.
17. The contractor shall en sure that the works are carried out as per the provisions of the
Occupational Health and Safety Act (OSHA).
18. The installations shall conform in all respects to the respective BS, EN and IEC
standards.
19. Should there be any matter which, according to the contractors, should have been
considered before allocating any contract especially if this may lead to additional
works and hence, additional costs, they shall inform the Client Ministry or Engineer
ESD.
Insert here a list of Drawings. The actual Drawings, including site plans, should be attached to
this section or annexed in a separate folder.
EARTHING SYSTEM + UG DETAILS
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58
DB1
Single-Core Copper Earth Conductor
(at least half the size of main cable conductor)
EARTH EARTH EARTH EARTH

PIT PIT PIT PIT
25mm Ø,
2000mm long,
earth rod
Copper Earth Plate

600mmx600mmx3mm 4000 mm 5000 mm 5000 mm
Note:
The number of earth rods and earth plates shown is indicative only. Additional earth rods and
earth plates should be linked (if necessary) until the desired value of Earth Resistance is obtained.
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CONCRETE EARTH INSPECTION PIT
Metal Cover (removable only by tool)
Surface Soil Level
CLAMP
Concrete Earth Pit
500mm
Interconnecting Earth
Conductor Single-Core
Copper Rod 2000mm, Ø25mm
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DETAILS OF UNDERGROUND CABLE TRENCH
Surface Level +0.0

(Grass Planting)
Rock free soil /

Soft Soil
300mm
Yellow Warning
Tape written
“DANGER
ELECTRICITY”
800mm
110mm
Underground Armoured
Electric Cable as per
given specifications
inside Yellow Heavy
Duty pressure type PVC
Pipe of diameter 110mm
600mm
Notes:
1. All dimensions are in millimeters and drawing is not to scale.
2. One spare 110mm pressure type PVC pipe must be laid inside all cable trenches or as
specified.
3. Warning tape for electric cables is yellow coloured with ‘DANGER ELECTRICITY’
written.
4. PVC pipes (Sleeves) found under vehicular road/access shall be protected with concrete
surround.
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C. Supplementary Information
Section IV: General Conditions of Contract and Particular

Conditions Of Contract
Any resulting contract shall be placed by means of a Letter of Acceptance and shall be subject to
the General Conditions of Contract (GCC), (Ref: W/GCC10/12-211*, for the Procurement of
Works (available on website ppo.govmu.org) except where modified by the Particular Conditions
of Contract below.
Procurement Reference Number: MOETEST/Works/ONB 104/2021-2022
The clause numbers given in the first column correspond to the relevant clause number of the
General Conditions of Contract.
Particular Conditions of Contract
A. General
GCC 1.1 (r) The Employer is Ministry of Education, Tertiary Education, Science
and Technology, MITD Building,
Pont Fer,
Phoenix
GCC 1.1 (v) The Intended Completion Date for the whole of the Works shall be within
240 days as from start date.
GCC 1.1 (y) The Project Manager shall be designated by Ministry of Education,
Tertiary Education, Science and Technology.
GCC 1.1 (aa) The Site is located at Phoenix and is defined in drawings
GCC 1.1 (dd) “The Start Date shall be 14 days after handing over of site
GCC 1.1 (hh) The Works consist of Upgrading Electrical Works at Sir Abdool Raman
Osman SSS at Phoenix
GCC 2.2 Sectional Completions are: Not Applicable
GCC 2.3(i) The following documents also form part of the Contract: Performance
Security, Insurance Policies, Scope of Works, drawings, specifications,
Conditions of contract, Particular conditions of contract, Priced activity
schedules and addenda.
The performance security shall be submitted within 28 days and insurance

policies shall be submitted within 21 days as from the date of receipt of
Letter of Acceptance, for verification by the Quantity Surveyor before the
handing over of site.
1
* Public Body to insert complete reference of the document applicable as at this date by consulting PPO’s website.
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GCC 3.1 The language of the contract is English

The law that applies to the Contract is the law of Mauritius.
GCC 5.1 The Project manager may delegate any of his duties and responsibilities.
GCC 8.1 Schedule of other contractors: Not Applicable
GCC 13.1 Except for the cover mentioned in (d)(i) hereunder, the other insurance
covers shall be in the joint names of the Contractor and the Employer and
the minimum insurance amounts shall be:
(a) for the Works, Plant and Materials: (for the full amount of the
works including removal of debris, professional fee etc...)
(b) for loss or damage to Equipment: (for the replacement value

of the equipment that the contractor intends to use on site until the
taking over by the Employer.
(c) for loss or damage to property Rupees Ten (10) Million

(except the Works, Plant, Materials, and Equipment) in connection
with Contract for an amount representing the value of the properties
that are exposed to the action of the contractor in the execution of
the works. It will extend to the property of the Procuring Entity as
well).
This insurance shall be for a limit per occurrence of not less than
the amount stated above, with no limit in number of occurrences.
(d) for personal injury or death:

(i) of the Contractor’s employees: [The Contractor shall
take an adequate insurance cover for its employees for
any claim arising in the execution of the works].
(ii) of other people Rupees Ten (10) Million): [This cover
shall be for an adequate amount for Third Party
extended to the Employer and its representatives].
(e) for loss or damage to materials on-site and for which

payment have been included in the Interim Payment
Certificate, where applicable.
The Contractor shall choose to take the insurance covers indicated above as
separate covers or a combination of the Contractor’s All Risks coupled with
the Employer’s liability and First Loss Burglary, after approval of the
Employer. All insurance covers shall be of nil or the minimum possible
deductibles at sole expense of the contractor.
GCC 14.1 Site Data are: There are no Site Investigation Reports for this project.
Bidders are however advised to visit the site prior to submission of bid.
They should acquaint themselves with the nature of the site, extent of the
work, means of access, general nature of the soil and all other matters
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which may influence their bid.
No claim due to ignorance of these factors as mentioned in the preceding

paragraph shall be entertained from the contractor.
GCC 20.1 The Site Possession Date(s) shall be: within fourteen days from submission
and approval of Performance Security, where applicable and Insurance
covers. The area of the site which may be occupied by the Contractor for
his use as site office or for erection of workshop etc. shall be approved by
the Project Manager or his representative
GCC 23.1 & Appointing Authority for the Adjudicator: No Adjudicator shall be
GCC 23.2 appointed for this Contract.
GCC 24. In case a dispute of any kind arises between the Employer and the Contractor
in connection with, or arising out of, the contract or the execution of works or
after completion of works and whether before or after repudiation or other
termination of Contract, including any dispute as to any opinion, instruction,
determination, certificate or valuation of the Employer’s Representative, the
matter in dispute shall, in the first place, be referred in writing to the
employer’s representative, with a copy to the other party.
The Employer and the Contractor shall make every effort to resolve the
dispute amicably by direct informal negotiation. If, after twenty-eight (28)
days, the parties have failed to resolve their dispute or difference by such
mutual consultation,
then either the Public Body or the Contractor may give notice to the other party
of its intention to refer the matter to
“ the competent courts of Mauritius”
B. Time Control
GCC 25.1 The Contractor shall submit for approval a Program for the Works within
28 days from the date of the Letter of Acceptance.
GCC 25.3 The period between Program updates is 30 days.

The amount to be withheld for late submission of an updated Program is Rs
25,000 in the next payment certificate
C. Quality Control
GCC 33.1 The Defects Liability Period is: 365 days
GCC 34.1 Delete sub-clause 34.1 and replace by the following:

Should any defect arise during the contractual period and up to the end of
the Defects Liability Period and the Contractor fails to correct the Defect
within the time specified in the Project Manager’s notice, this shall
constitute a breach of the Contractor’s obligations under the contract. The
Project Manager shall assess the cost of having the defect corrected and
recover the money from monies due to the contractor or from the
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Performance Security.
GCC 39.7 Interim Payment for Plant and Material on site is not applicable.
D. Cost Control
GCC 40.1 Amend clause 40.1 by replacing 21 days by 7 and 42 days by 28 days.
GCC 41.1 (l) The term “exceptionally adverse weather conditions” is hereby defined as any one of
the following events:
(1) 100 mm rainfall or above recorded in one day at the nearest rain station;
(2) An official declaration of “Torrential Rain” by the Meteorological

Department of Mauritius; and
(3) Cyclone warning Class III or IV
GCC 43.1 The currency of the Employer’s country is: Mauritian Rupees.
GCC 44.1 The Contract is not subject to price adjustment.
GCC 45.1 GCC Clause 45 is not applicable.
GCC 46.1 The liquidated damages for the whole of the Works are Rs12,500 per Day
The maximum amount of liquidated damages for the whole of the Works is
3% of the Contract price.
GCC 47.1 The Bonus for the whole of the Works is not applicable.
GCC 48.1 The Advance Payments shall be: 10% of contract and shall be paid to the
Contractor within 7 days after signature of the Contract and submission of
the Advance Payment security by the contractor not later than 28 days after
award.
(The Advance Payment amount is as specified in the ITB)
GCC 49.1 The Performance Security amount is 10% of contract sum and inserted at
contract signature stage. The Performance Security amount is as specified in
the ITB.
E. Finishing the Contract

GCC 56.1 The date by which operating and maintenance manuals are required is the
date of completion.
The date by which “as built” drawings are required is the date of
completion.
GCC 57.2 (g) The maximum number of days is: 60 days
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GCC 59.1 The percentage to apply to the value of the work not completed, representing
the Employer’s additional cost for completing the Works, is 20 %
65
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Section V- Contract forms
Performance Security
...............................Bank/Insurance Company’s Name and Address of Issuing Branch or Office….....................................................
Beneficiary: .............................................Name and Address of Public Body................................................................
Date..............
PERFORMANCE GUARANTEE No.: ..........................................................................................
We have been informed that ..................................[name of the Contractor] ............................ (hereinafter

called "the Contractor") has entered into Contract No .............[reference number of the Contract] ............
dated........ with you, for the execution of . .....................................[name of Contract and brief description of
Works] ....................(hereinafter called "the Contract").
Furthermore, we understand that, according to the conditions of the Contract, a performance

security is required.
At the request of the Contractor, we ................................. [name of Bank/Insurance Company] ..................hereby

irrevocably undertake to pay you any sum or sums not exceeding in total an amount of .......... [amount
in figures (amount in words)] ........................................... such sum being payable in the types and proportions of
currencies in which the Contract Price is payable, upon receipt by us of your first demand in
writing accompanied by a written statement stating that the Contractor is in breach of its
obligation(s) under the Contract, without your needing to prove or to show grounds for your
demand or the sum specified therein.
This guarantee shall expire and returned to us not later than twenty- one days from the date of
issuance of the Defects Liability Certificate, calculated based on a copy of such Certificate which
shall be provided to us, or on the................................day of .................................., ..................,
whichever occurs first. Consequently, any demand for payment under this guarantee must be
received by us at this office on or before that date.
………....................................................Seal of bank/Insurance Guarantee and
Signature(s).............................................................
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Preference Security
Form of Preference Security
...............................Bank/Insurance Company’s Name and Address of Issuing Branch or Office….....................................................
Beneficiary: .............................................Name and Address of Public Body................................................................
Date..............
PREFERENCE GUARANTEE No.: ..........................................................................................
WHEREAS __________________________________________ [name and addresses of the

contractor] (hereinafter called “the Contractor"), has undertaken in pursuance to Contract No.
________ dated ______________________ to execute
_____________________________________ [name of Contract and brief Description of Works],
(hereinafter called “the Contract");
AND WHEREAS it has been stipulated by you in the said Contract that the Contractor
shall furnish you with a Guarantee by a local commercial bank/Insurance Company for the sum
specified therein as security for compliance with his obligation stated in Sub-Clause 49.2 of the
Conditions of Contract;
AND WHEREAS we have agreed to give the Contractor such a Guarantee;
NOW THEREFORE we hereby affirm that we are the Guarantor and responsible to you,
on behalf of the Contractor, up to a total of _______________________ [amount of Guarantee]2,
we undertake to pay you, upon your first written demand and without your having to substantiate
such demand any sum within the limit of _________________________ [amount of Guarantee].1
We hereby waive the necessity of demanding the said debt from the Contractor before
presenting us with the demand.
We further agree that no change or addition to or other modification of the terms of the
Contract or of the Works to be performed thereunder or of any of the Contract documents which
may be made between you and the Contractor shall in anyway release us from liability under this
guarantee, and we hereby waive notice of any such change, addition or modification.
This guarantee is valid until the date of the Completion Certificate.
………....................................................Seal of bank/Insurance Guarantee and
Signature (s)………………………………………
2
1
Amount to be inserted by the Guarantor in accordance with Sub-Clause 49.2 of the General Conditions of
Contract
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Advance Payment Security

[Bank’s/ Insurance Company’s Name, and Address of Issuing Branch or Office]
Beneficiary: ..................................[Name and Address of Employer] .....................................

Date:............................................................................................................................................
Advance Payment Guarantee No.: ..........................................................................................
We have been informed that . . .. . [name of the Contractor] . . . . . (hereinafter called “the
Contractor”) has entered into Contract No. . . . . . [reference number of the Contract] . . . . .
dated . . . . . .. . with you, for the execution of . . . . . . [name of contract and brief description of
Works] . . . . . (hereinafter called “the Contract”).
Furthermore, we understand that, according to the Conditions of the Contract, an advance
payment in the sum . . . . . [name of the currency and amount in figures] 1. . . . . . (. . .. . [amount
in words] . . . . . ) is to be made against an advance payment guarantee.
At the request of the Contractor, we . . .. . [name of the Bank/Insurance Company] . . . . . hereby
irrevocably undertake to pay you any sum or sums not exceeding in total an amount of . . .. .
[name of the currency and amount in figures] *. . . . . . (. . . . . [amount in words] . . . . . ) upon
receipt by us of your first demand in writing accompanied by a written statement stating that the
Contractor is in breach of its obligation under the Contract because the Contractor used the
advance payment for purposes other than the costs of mobilization in respect of the Works.
It is a condition for any claim and payment under this guarantee to be made that the advance
payment referred to above must have been received by the Contractor on its account number . . .. .
[Contractor’s account number] . . . . . at . . .. . [name and address of the Bank/Insurance
Company] . . . . . .
The maximum amount of this guarantee shall be progressively reduced by the amount of the
advance payment repaid by the Contractor as indicated in copies of interim statements or payment
certificates which shall be presented to us. This guarantee shall expire, at the latest, upon our
receipt of a copy of the interim payment certificate indicating that eighty (80) percent of the
Contract Price has been certified for payment, or on the . . . day of . . . . . .. , . . . . . 2, whichever is
earlier. Consequently, any demand for payment under this guarantee must be received by us at
this office on or before that date.
. . . . . . . . . . . . . . [Seal of Bank/Insurance Company and Signature(s)] . . . . . . . . . . . . . .
Note –
All italicized text is for guidance on how to prepare this demand guarantee and shall be deleted from the final
document.
1 The Guarantor shall insert an amount representing the amount of the advance payment denominated either in the
currency(ies) of the advance payment as specified in the Contract, or in a freely convertible currency acceptable to
the Employer.
2 Insert the expected expiration date of the Time for Completion. The Employer should note that in the event of an
extension of the time for completion of the Contract, the Employer would need to request an extension of this
guarantee from the Guarantor. Such request must be in writing and must be made prior to the expiration date
established in the guarantee. In preparing this guarantee, the Employer might consider adding the following text to
the form, at the end of the penultimate paragraph: “The Guarantor agrees to a one-time extension of this guarantee
for a period not to exceed [six months][one year], in response to the Employer’s written request for such extension,
such request to be presented to the Guarantor before the expiry of the guarantee.
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Letter of Acceptance
[ on letterhead paper of the Employer]
. . . . . . . [date]. . . . . ..
To: . . . . . . . . .. [ name and address of the Contractor] . . . . . . . . ..
Subject: . . . . . . . . .. [Notification of Award Contract No]. . . . . . . . . . .
This is to notify you that your Bid dated . . . . [insert date] . . . . for execution of
the . . . . . . . . . .[insert name of the contract and identification number, as given in the
Appendix to Bid] . . . . . . . . . . for the Accepted Contract Amount of .Rs . . . . . . . .[insert
amount in numbers and words and name of currency], exclusive of VAT, as corrected and
modified in accordance with the Instructions to Bidders is hereby accepted by (insert name of
Public Body).
You are requested to furnish the Performance Security in accordance with the General
Conditions of Contract, using for that purpose of the Performance Security Form included in
Section V (Contract Forms) of the Bidding Document.
Authorized Signature: ...................................................................................................................
Name and Title of Signatory: ........................................................................................................
Name of Agency: ..........................................................................................................................
Attachment: Contract Agreement
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Contract Agreement
THIS AGREEMENT made the . . . . . .day of . . . . . . . . . . . . . . . . ., . . . . . . ., between . . . . .
[name of the Employer]. . . . .. . . . . (hereinafter “the Employer”), of the one part, and . . . . .
[name of the Contractor]. . . . .(hereinafter “the Contractor”), of the other part:
WHEREAS the Employer desires that the Works known as . . . . . [name of the Contract]. .
. . .should be executed by the Contractor, and has accepted a Bid by the Contractor for the
execution and completion of these Works and the remedying of any defects therein,
The Employer and the Contractor agree as follows:
1. In this Agreement words and expressions shall have the same meanings as are
respectively assigned to them in the Contract documents referred to.
2. The following documents shall be deemed to form and be read and construed as part of
this Agreement. This Agreement shall prevail over all other Contract documents.
(a) the Letter of Acceptance

(b) the Bid
(c) the Addenda Nos . . . . . [insert addenda numbers if any]. . . . .
(d) the Appendix to the General Conditions of Contract
(e) the General Conditions of Contract;
(f) the Specification
(g) the Drawings; and
(h) the completed Schedules,
3. In consideration of the payments to be made by the Employer to the Contractor as

indicated in this Agreement, the Contractor hereby covenants with the Employer to execute the
Works and to remedy defects therein in conformity in all respects with the provisions of the
Contract.
4. The Employer hereby covenants to pay the Contractor in consideration of the execution
and completion of the Works and the remedying of defects therein, the Contract Price or such
other sum as may become payable under the provisions of the Contract at the times and in the
manner prescribed by the Contract.
IN WITNESS whereof the parties hereto have caused this Agreement to be executed in
accordance with the laws of Mauritius on the day, month and year indicated above.
Signed by: Signed by:

for and on behalf of the Employer for and on behalf the Contractor
in the in the
presence of: presence of:
Witness, Name, Signature, Address, Date Witness, Name, Signature, Address, Date
70

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REPUBLIC OF MAURITIUS

Ministry of Education, Tertiary Education,

Open National Bidding

Upgrading of Electrical Works at Sir

Ministry of Education ,Tertiary Education, Science & Technology

3. Works Completion Period

5. Sealing and Marking of Bids

To be eligible to participate in this bidding exercise, Bidder should:

10. Qualification and Experience Criteria

11. Contents of bid

v. the execution of the entire Contract, including payment, shall be done

13. Prices and Currency of Payment

14. Bid Securing Declaration

15. Margin of Preference

The following procedure shall be used to apply the Margin of Preference:

a) Group A: bids offered by bidders meeting the conditions satisfying

b) Group B: all other bids;

(e)Their deployment of manpower to demonstrate how they will undertake to

16. Preference Security

17. Contractor`s monitoring for employment of local manpower

18. Award of Contract

19 Performance Security and signing of contract

20. Notification of Award and Debriefing

21. Advance Payment

22. Integrity Clause

23. Rights of Public Body

24. Challenge and Appeal

The Secretary to the Departmental Bid Committee

Tel: +230 601 5210

1. Bid Submission Form (to be filled on the e-PS)

2. Qualification Information (to be filled on the e-PS)

1. Individual 1.1 Constitution or legal status of Bidder: [attach copy]

1.2 Bidder shall provide [insert number] of works of a nature

1.3 Proposed subcontracts and firms involved. Refer to General

1.4 Name, address, and telephone, telex, and facsimile numbers of

2. Additional 2.1 Bidders should provide/upload any additional information

3. Templates for Bill of Quantities (available on the e-PS)

The objectives of the Bill of Quantities are:

(a) to provide sufficient information on the quantities of Works to be performed to

1.2. Dayworks Schedule

1.3. Provisional Sums

2. Online submission of Bill of Quantities

Item Code / Item Offer Rate(In

Section III: Statement of Requirements

A. SCOPE OF WORKS, SPECIFICATIONS AND PERFORMANCE

SPECIFICATIONS FOR ELECTRICAL WORKS

ENERGY SERVICES DIVISION – Vacoas Outstation

GENERAL SPECIFICATIONS FOR ELECTRICAL INSTALLATION

ENERGY SERVICES DIVISION – MNI/CD

1.0 Note to Bidders

(ii) Bid Documents

The bid documents are to be based on the following set:

For any other information, please contact Client Ministry/Department.

2.0 Scope of Works

2.1 Manner of Execution

2.2 Schedule of Materials

No materials/equipment shall be supplied/installed for the project without the approval of

2.3 Schedule of Works

2.4 Site Exigencies