ANNEX E

Coaches Guide for LGU Devolution Transition Plan Preparation

Goaches Guide

LGU Devolution Transition Plan

Table of Contents
BACKGROUND 3
CHAPTER l: PREPARING THE DEVOLUTION TRANSITION PLAN 4
Part A: Onsite Orientation and Workshop on the LGU DTP................. 5
Part B: lnterfacing Activities I
Part C: The LGU DTP 11

Message from the Local Chief Executive............... 11

Sangguniang Panlalawigan / Panlungsod lBayan I Barangay Resolution

Approving the LGU DTP................. 12

Quick Facts About the LGU 12

Section 1: State of Devolved Functions, Services, and Facilities 12
Section 2: Phasing of Full Assumption of Devolved Functions, Services, and
Facilities.......... 19
Section 3: CapDev Agenda 27
Section 4: Proposed Changes to OSSP 34
Section 5: Local Revenue Forecast and Resource Mobilization..... 42
Section 6: Performance Targets for Devolved Functions and Services 46
CHAPTER ll: APPROVAL OF THE LGU DTP........ 52
CHAPTER lll: SUBMISSION OF LGU-DTP 52

Page 2 of 53
BACKGROUND

This Coaches Guide (the Guide for brevity) was developed to assist DILG local
coaches and the Local Govemment Unit Devolution Transition Committee (LGU DTC)
plan for the devolution transition activities and prepare the Devolution Transition Plan
(DTP) of the LGUs as it fully assumes the functions, services, and facilities to be fully
devolved by NGAs concemed starting in FY 2021 until FY 2024. This Guide is based
on the Joint Memorandum Circular (JMC) to be issued by the Department of the
lnterior and Local Govemment (DILG) and the Department of Budget and
Management (DBM).

The Guide consists of three (3) parts:

Chapter !: Preparing the DTP, which proMdes detailed instructions on how DILG
maches and members of LGU DTC will be able to accomplish the requirements of the
DTP.

Chapter l!: Approval of LGU DTP, which describes the policy support needed from
the LGU to adopt the DTP and to ensure that the content of the DTP is mainstreamed
in the development plan and investment programs of the LGU.

Chapter lll: Submission of LGU DTP, wtrich informs the LGU DTC on the timeline
and mechanisms for submission of the DTP.

This Guide assumes that preparatory activities have been conducted and the following
requisites or conditions are already in place, or complied with, such as the following:

',l. The DILG Memorandum providing guidance on the FY 202'1 multi-level activities
for the preparation of DTPs by LGUs wtrich among other things, direct LGUs to
organize their respective DTCs, have been issued.

2. The Local Chief Executive (LCE) has organized the LGU's respective DTCs with
the following suggested minimum composition:

For the provinces, cities, and municipalities (P/C/M):

a) The LCE as Chair;
b) A regular member of the Local Sanggunian;
c) Members of the Local Finance Committee (Planning and Development
Coordinator, Treasurer, Budget Officer);
d) Local Administrator;
e) President ofthe Liga ng mga Barangay; and
f) Two (2) representatives from civil society organizations (CSOs) and
people's organizations (POs) that are members of the Local
Development Council (LDC).

For the barangays, the suggested minimum composition of DTC is as follows:

a) Punong Barangay as Chair;
b) Barangay Secretary;
c) Barangay Treasurer;
d) A regular member of the Sangguniang Barangay;

Page 3 ol 53
 e) At least two (2) representatives from CSOs and POs that are members
of the Barangay Development Council.

3. The DILG National and Regional Orientations on LGU DTPs have been conducted,
and members of the DILG Provincial Devolution Core Teams (DCT) and P/C/M
DTCs have attended at least the regional orientation conducted by DILG Regional
Offices (ROs).

4. Lastly, DTPs of National Govemment Agencies (NGAs) concerned, if available,

are accessible or shared by NGAs with LGUs to use as reference during the
preparation of their DTP.

CHAPTER l: PREPARING THE DEVoLUTION TRANSITION PLAN

This chapter consists of three (3) parts: a) onsite orientation and workshop on the LGU
DTP which is a preliminary activity to the plan preparation, b) the interface activities
between province and cities/municipalities and between the city/municipality and the
barangays, and c) the DTP preparation proper.

@ Helpful Hints

Before the LGU prepare the DTP, here are some helpful hints to ensure a smooth
start.

.!. Hold an orientation or briefing to the intemal (i.e., LGU ofiices concerned) and
extemal (i.e., CSOs, POs) LGU stakeholders prior to DTP preparation to bring
everyone on board. This ensures clarity of purpose and the same level of
understanding among the LGU stakeholders of their roles and what are
expected of them.

.!. Consolidate information/data gaps prior to interacting with NGAs concemed.

Part of the orientation/briefing with LGU stakeholders is to gather information
or data gaps which may be coming from NGAs concemed.

* Do a fair amount of preparatory work especially with NGAs concemed. This

includes gathering referenced documents indicated in the various sections of
this Guide and the information gaps coming from the orientation with LGU
stakeholders, and hosting discussions with NGAs concerned on their devolution
transition activities in the LGU.

* Provide a clear timeline for sharing/submission of documents. This is not only

with respect to forms to be filled out by LGU concemed offices but also with
referenced documents or information to be shared by NGAs concemed which
are important for LGU concemed offices to move fonrard with the DTP
preparation.

Page 4 of 53
 * The DTP preparation requires participation and involvement of relevant
stakeholders. While the LGU DTC provides the structure and sets up the motion
so that the LGU offices concemed is able to accomplish the various
forms/attachments within the prescribed timeline, it is the responsibility of LGU
offices concerned to ensure that appropriate mnsultations are conducted, and
stakeholders' inputs are reflected in their accomplished forms/attachments,
prior to submitting it to DTC for consolidation.

Part A: Onsite Orientation and Workshop on the LGU DTP

As the LGU transitions to full devolution, the first step towards getting the full support
and cooperation of all its intemal stakeholders is for them to have the appreciation of
the full devolution and of the LGU DTP.

The DILG through the Provincial DCT organizes the initial onsite
Provincial/City/Municipal/Barangay Workshops to further orient other LGU officials
and stakeholders on the DTP content and processes and assist the LGU commence
the preparation of the DTPs.

Questions on "what is", "why'', "when", "who is responsible", and "how" are important
to be clarified and addressed during the on-site orientation and workshop.

What does the orientation aim to achieve?

For LGU stakeholders to have a shared understanding of the rationale,

requirements, and the processes for preparing the LGU DTPs.
a For LGU stakeholders to articulate their commitments to support and assist in
the various stages of the DTP preparation.
Forthe provinces, cities, and municipalities to formulate their schedule and plan
of action.
lnitiate the actual drafting of LGU DTPs for provinces, cities, and municipalities.

Who should be in the oientation?

1 LCE 4. LGU DepartmenUOffice Heads

z Vice GovemorAy'ice Mayor and their assistants
3 Members of the Local 5. Representatives of NGAs, if
Sanggunian applicable
6. Representatives of CSOsiPOs

What shall be dlscussed ln the orientation:

1. Salient Features of Executive Order (EO) No. 138 Full Devolution of Ceftain
Functions of the Executive Bnnch to Local Govemments, Creation of a
Committee on Devolution, and for Other Purposes, dated 01 June 2021, and
its lmplementing Rules and Regulations (lRR)
2. JMC to be issued by the DILG and by the DBM on the Guidelines in the
Preparation of LGU DTPs, with particular focus on the use and contents of the
LGU DTP

Page 5 ol 53
 3. DILG Memorandum issued by the DILG on the Roll-out of LGU DTP
Preparation
4. DILG Memorandum Circular (MC) No. 2021{,67 Adoption of a Capacity
Development (CapDev) Framewo* in the Planning, Design and
lmplementation of CapDev lnteruention for LGUs, dated 23 June 2O21
5. Actual preparation of the prescribed DTP Forms

The orientation shall also highlight the following:

r' The composition and roles and responsibilities of the LGU DTC and the crucial
role of other govemance stakeholders such as the non-government
organizations in the plan preparation.

/ The available technical assistance from field offices of NGAs (e.9., DBM,
Department of Finance - Bureau of Local Govemment Finance [DOF-BLGF],
Civil Service Commission [CSC], National Economic and Development
Authority [NEDA]) as the LGU prepare their DTPs.

/ The importance of the relevance and applicability of NGAs programs, projects

and activities (PPAs) along the devolved functions and services to foster the
alignment of priorities and complementation of resources with NGAs
concemed.

The agenda for initial onsite provincial workshop is as follows:

Onsite Provincia on of lrri,

Time Session/Topic Person Responsible
Orientation on LGU DTPs for
DILG RO/Provincial
8:30-10:00 AM Department Heads and Other
DCT
Stakeholders
10:00 AM - Workshop: Actual Preparation the DILG RO/Provincial
12:00 NN Prescribed Provincial DTP Forms DCT
12:00 NN
't:00 PM
- Lunch Break
1:00-3:00 PM Continuation of Workshop
3:00-4:00 PM Open Forum
Program Synthesis and lntegration
DILG RO/Provincial
4:00-4:30 PM
DCT
Closing Program

Page 6 of 53
For the initial Onsite City/Municipal Wot*shop for the Preparation of City/Municipal
DIPs, barangay participation may be limited to the Punong Barangay, Secretary, and
Treasurer to better manage the activity.

For the initial Onsite Barangay Workshop, the agenda is as follows:

Baran for the Pre nof DTP

Time Session/Topic Person Responsible

Orientation on LGU DTPs for
8:30-10:00 AM Barangay Officials and Other C/MLGOO
Stakeholders
10:00 AM
'12:00 NN
- Workshop: Actual Preparation the
C/MLGOO
Prescribed Provincial DTP Forms
'12:00 NN
- Lunch Break
:00 PM
'1

1:00-3:00 PM Continuation of Workshop

3:00-4:00 PM Open Forum
Program Synthesis and lntegration
4:00-4:30 PM C/MLGOO
Closing Program

Following the series of orientations and workshops, it is assumed that P/C/M/B DTCs
are ready to prepare the LGU DTP.

At this point the DILG Provincial DCT and the City/Municipal Local Government
Operations fficers (C/MLGOOs) will assume a supporting role by assisting in the
coordination and linking the province/city/municipality with NGAs concemed as
necessary.

ln the case of the barangays, the C/MLGOOs will continue to provide support such as
facilitating the filling out of the three (3) attachments to be accomplished by the
barangays and assisting the City/Municipal DTCs in the conduct of
Barangay/City/Mun icipal DTP lnterfacing Adivities.

Follow through coaching and mentoring sessions shall be provided by the

Regional/Provincial/City/Municipal Coaches until completion of the LGU DTPs.

Part B: lnterfacing Ac'tivities

While the LGU prepares the DTP, series of interface activities between the province
and its component cities/municipalities, and between the city/municipality and its
component barangays shall be conducted to facilitate complementation and ensure
the vertical linkage of higher-tier LGUs with their component LGUs.

Page E of 53
The Provincial DTC takes the lead in the conduct of the two phases (1 and 2) of
interfacing activities in coordination with the C/M DTC and concemed DILG Field
Office.

Similady, the City/Municipal DTC in coordination with the DTCs of its mmponent
barangays and concemed DILG Field Office shall facilitate the conduct of the two
phases (1 and 2) of interfacing activities.

The proposed agenda for the interfacing activities are as follows:

-CTti7[f,uniEirial-T'-ioVine-ielDTFrlileiactAaainiiy
Phase fffopfo Boititm mEm

Time Session/Topic Person Responsible

9:00-9:15 AM Opening Preliminaries Provincial DTCs

Presentation of Provincial DTPs

9:15-'10:'15 AM (i.e., Menu of Support Services, Provincial DTCs
etc.)
Provincial
10:15-1 1:30 AM Plenary Discussion/Open Forum DTCs/City/Municipal
DTCs/DILG PO
11:30 AM - 12:00 Next Steps Provincial DTCs/DILG
NN POs

The City/Municipal-Provincial DTP lnterface Activity Phase t highlights the oversight

function of the provinces over its component cities/municipalities and an occasion for
component cities/municipalities to consider inputs from Provincial DTPs that may have
an effect in the preparation and finalization of the City/Municipal DTPs.

tc .P rovrnct al DT 2 to

Time Session/Topic Person Responsible

9:00-9:15 AM Opening Preliminaries Provincial DTCs

Presentation of City/Municipal
DTPs (i.e., Needed support
9:15-10:15 AM CityiMunicipal DTCs
services/assistance from the
province, etc.)
Provincial
I0:15-1 I:30 AM Plenary Discussion/Open Forum DTCs/City/Municipal
DTCs/DILG PO
'12:00
11:30 AM - Next Steps Provincial DTCs/DILG
NN Pos

Page 9 ol 53
The City/Municipal-Provincial DTP lnterface Activity Phase 2 is an opportunity for the
province to consider inputs from its component cities/municipalities DTP that might
have an effect on the finalization of the provincial DTPs.

I D-TP Interface to

Time Session/Topic Person Responsible

9:00-9:15 AM Opening Preliminaries City/Municipal DTCs

Presentation of City/Municipal
9:'1 5-1 0:15 AM DTPs (i.e., Menu of Support City/Municipal DTCs
Services, etc.)
City/Municipal
DTCs/Barangay
1 0:15-1 1 :30 AM Plenary Discussion/Open Forum
DTCs/DILG
C/MLGOO/CTLs
City/Municipal
1 1 :30 AM - 12:00
Next Steps DTCs/DlG
NN
C/MLGOOS/CTLs

Similarly, a Barangay-City/Municipal DTP lnterface Activity Phase t highlights the

oversight function of the cities/municipalities over their component barangays. The
activity is an avenue for barangays to consider inputs from the City/Municipal DTPs
that should be considered in the preparation and finalization of the Barangay DTPs.

aran a unlct I DTP lnterface A P ase 2 ottom to T n ut

Time Session/Topic Person Responsible

9:00-9:15 AM Opening Preliminaries City/Municipal DTCs

Presentation of Barangay DTPs

(i.e., Needed support
9: 15-10:15AM Barangay DTCs
services/assistance ftom the
municipality, etc.)
City/Municipal
1 0: 15-1 1 :30 AM Plenary Discussion/Open Forum DTCs/Barangay
DTCs/C/MLGOO/CTLs
'12:00
11:30 AM - Next Steps City/Municipal DTCs/
NN C/MLGOOS/CTLs

The Barangay City/Municipal DTP lnterface Activity Phase 2 on the other hand
provides the city/municipality the opportunity to consider inputs from the DTPs of its
component barangays as it finalizes its DTP.

Page l0 of 53
 Part C: The LGU DTP

This section of the Guide elaborates on the following:

a) The content of the six components of the DTP, as shown below:

e
ooo
Stale o, Phasing ol Capadty Gganizalirnal Local Reverue Pedomance
Da/dved lssrnplin of Dev6bpflr€fit StudrB and Forecast ard TaAeB h
Funclionq Fundims,
&eflda and S1afttg Resource Devdved
Services, d S6wices, ad Reqrieme,rts' Pattem l\.lobilzation Furclims and
Facihies- Facilli6s' Strategy SeNices

* Applicahle for bangays

b) The conesponding forms and attachments to be accomplished.

c) The data and information that members of the DTC shall collect and make
available to support the analysis and nanatives of the DTP.
d) The references the DTC may benelit from.

This particular section of the Guide is organized and minors the prescribed structure
or outline specified in Annex B of the JMC on the Guidelines in the Preparation of LGU
DTPs to be issued by the DILG and the DBM.

Messaoe from the Local Chief Executive

As in any other documents and plans prepared by the LGUs, the DTP shall have this
section on the first page of the DTP, following the Table of Contents. The Message of
the Local Chief Executive is important because it communicates to the LGU
stakeholders and the public the intentions of the LGU to implement the hansition to
full devolution. The message shall be able to convey also to the public the purpose
and the use of the DTP, which are as follows:

The serve as the roadmap for the LGU to ensure a strategic, systematic, and
coherent actions towards its full assumption of devolved functions and services
starting in FY 2022.

As benchmark in monitoring the pmgress of the LGU's full assumption of

devolved responsibilities.

As a primary consideration in the formulation of future local development plans

and investment programs, and in the implementation of priority PPAs relative
to the devolved functions and services.

Page ll of 53
 a As basis for establishing partnerships and cooperative undertakings with
national govemment agencies, and other govemance stakeholders such as the
NGOs, CSOs, POs, business sector, and academic institutions.

Sanqqunianq Panlalawiqan / Panlunqsod lBavan I Baranqay Resolution

Aporovino the LGU DTP

The LGU DTP shall be approved by the Local Sanggunian through a Resolution,
before it is submitted to city/municipality in the case of the barangays, and to the
province in the case of component cities/municipalities.

While no financial resources or budget is required from the LGU to commit at this point,
the Local Sanggunian Resolution symbolizes the broad support for the LGU DTP.

Quick Facts About the LGU

This section provides the snapshot of the LGU in terms of numbers.

The following information which can be taken from the City/Municipal Comprehensive
Development Plan (CDP) or the Provincial Development and Physical Framework
Plan (PDPFP), provides a good introduction about the LGU:

. Geographic profile (e.9., political subdivisions, land area)

r Demographic (e.9., population, population annual growth rate, household
population, household number, population density, barangay with highest
population and barangay with lowest population, etc.)
. Social profile (e.9., educational, health and security facilities, broken down into
public and private and by level or classification)
o Economic profile (e.9., no. of registered business establishments, LGU income,
LGU National Tax Allotrnent [NTA], employment, etc.)

Presenting the above information thru maps and other forms of visuals makes the DTP
more interesting to the readers.

Secti on I : State of Devolved Functions. Services. and Facilities

This section describes the state of devolved responsibilities in the LGU and how the
increase in the just share of LGUs and the full devolution of functions, services, and
facilities by the NGAs concemed will affect the operations and seruice modalities of
the LGUs. Below are some focus questions to help the LGU describe this section.

t?
o What'devolved functions, services, and facilities are already implemented or
performed by the LGU?

. Which of these devolved responsibilities are considered to be the priority/ies of

the LGU, and why?

Page 12 of 53
 a Which of the
programs/projects/activities along devolve responsibilities
implemented by the LGU are already making headways in terms of delivering
results?

a Are there devolved responsibilities that have yet to be fully assumed by the
LGU? lf there are, what are these responsibilities?

What are some of the reasons why the LGU were not able to assume these
responsibilities or implement the PPAs along these devolved responsibilities?

Are there emerging good/unique practices that the LGU is happy to include in
their DTP?

Preparing Aftachments 1-A and 1-B: lnventory of LGU Functions, Seryrces

and Facilities (Annexes E-1 and E-2)

The LGU DTC examines which of the funclions, services, and facilities that have been
assigned or devofued to LGUs under Section '17 of the 1 991 Local Govemment Code
(LGC) and by other subsequent laws are already canied out by the LGU, and which
of these have yet to be fully assumed by the LGU in reference to the DTPS of NGAs
concerned, if available, and their consultations with the LGU.

For provinces/cities/municipalities:

* The P/C/M DTC facilitates a process where LGU concemed offices shall
prepare Attachment 1{: lnventory of LGU Functions, Services and
Facilities for Provinces/Cities/Municipalities (Annex E-l) either by office or
by cluster of offices to establish the information on all devolved functions,
services and facilities that are being implemented by the LGU and those that
the LGU have yet to fully assume.

* The ProvincialiCity/Municipal Planning and Development Coordinator

(P/C/MPDC) consolidates and validates the information submitted by the LGU
offices; prepares one consolidated Attachment 1{ (Annex E-l) for the LGU;
and submits it to the Adminishator for review and to ensure that the form is
properly filled out.

{' The Provincial/city/Municipal Administrator submits Attachment i-A (Annex

E-1) to the Govemor/Mayor for approval.

* The Govemor/Mayor approves Attachment i-A (Annex E-1).

* The P/c/M DTC through the Planning and Development coordinator drafis the
section on State of Devolved Functions, Services, and Facilities of the DTp.

For barangays:

{' The Barangay DTC facilitates a process where barangay officials and other
stakeholders in consultation with city/municipal officei concemed prepares

Page l3 of 53
 Attachment 1-B: lnventory of LGU Functions, Services, and Facilities for
Barangays (Annex E-2),

* The Barangay DTC through the Barangay Secretary consolidates the ouhuts
on Attachment 1-B (Annex E-2) and submits it to the Punong Barangay for
review and approval.

* The Punong Barangay approves Attachment 1-B (Annex E-2) and submits it
to the Sangguniang Barangay for approval together with Attachment 2-B:
Phasing of Full Assumption of Devolved Functions, Services, and
Facilities for Barangays (Annex F-2) and Attachment 3-B: Capacity
Development Requirements for Barangays (Annex G-2). The three (3)
attachments, taken together, constitutes the Barangay DTP.

a I

References:

€. Annex C: Matrix of Devolved Basic Services and Facilities Based on the Local
Government Code of 1991

* Annex D: Matrix of Other Laws Assigning Additional Functions to LGUs

i. PDPFP
* CDP
* Provincial/Local Development lnvestment Program (P/LDIP)
* Annual lnvestment Program (AlP)
{. P/C/M Executive and Legislative Agenda (ELA)
.:. PiClM Existing Organizational Struc-ture and Staffing Pattem (OSSP)

* Barangay Development Plan (BDP)

* Barangay Development lnvestment Program

* Draft P/C/M/B accomplished forms/DTPs if available

* lnformation on NGA DTPs on delineation of devolved responsibilities by LGU

level

g The list of laws in Annex D is not comprehensive. The LGU is encouraged to

do additional research for other subsequent laws devolving responsibilities to
the LGUs that are not on the list.

Page 14 of 53
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Section 2: Phasinq of Full Assumotion of Devolved Functions. Services. and
Facilities

This section presents the functions, services, and facilities to be fully devolved by
NGAs concemed to the LGUs, the phasing and full assumptions by the LGU of the
devolved responsibilities, and the implications of these fully assumed responsibilities
to the LGU organizational structure and staffing pattem and capacity development
requirements.

#
ln determining the fully devolved responsibilities critical to the LGU, and in phasing of
their full assumption of these devolved responsibilities, the LGU may consider the
following factors in their decision-making:

{. Development issues arising in the locality/priority needs of LGU constituents;

.1. Human resource capacity of the LGU to implement the responsibilities to be
fully devolved;

* LGU fiscal resources to fund the responsibilities to be fully devolved; and

{. Availability of external technical support (e.9., NGAs, NGOs, academe).

Altematively, the LGU may also apply the following suggested tests to assess the
practicality and viability of its decisionl, and provide the foundation for their nanative
under this section.

Possible Sources of
Strategic Focus Questions
lnformation
Comprehensive Land Use
Plan (CLUP)/ PDPFP and
ls there confirmed need for the CDP
Public lnterest Test
service or facility in the locality?
Sectoral analysis and
plans
Are there other similar services
or facilities in the locality that Analysis of performance of
Service Availability
are accessible to the existing service or facility
and Sufficiency
constituents? Can they meet the against constituent
Test
required standards of the demands.
service or facility?
External Listing of CSOs from the
Could, or should, this service or
Local Development
Partnership Test facility be provided in whole or
Council

l Adapted from the paper'Notes on the LGU Devolution Transition Phn (OTP)
Guidelines and DILG
DTP ln Lighl of the lssuance of EO138" submitted by Ms. Maria Victoria Maglana to DILG on 02 July
2021

Page l9 of 53
 Possible Sources of
Strategic Focus Questions
lnformation
in part by the private, voluntary,
or civil society sectoP Discussions with the local
Could the efficiency and chamber of commerce
effectiveness of the service or and industry, etc.
facility be ensured?
Standards and other
guidance from NGAs
ls the service or facility
affordable within the existing Feasibility Studies
Affordability Test
and foreseeable fiscal realities
of the LGU? Financial forecast from the
Local Finance Committee
(LFC)

Prepaing Attachments 2-A and 2-B: Phasing of Full Assumption of Devolved

Functions, Seryices and Facilities (Annexes F-l and F-2)

The LGU DTC in consultation with LGU offices concemed revisits the DTPs of NGAs
concerned if available, maps out the responsibilities to be fully devolved by NGAs
concerned and determines which of these are crucial or of high importance to the LGU
by applying the tests above.

For provinces/cities/municipalities

* The P/C/M DTC facilitates a process where LGU concemed offices shall
prepare the Attachment 2-A: Phasing of Full Assumption of Devolved
Functions, Services, and Facilities for Provinces/Cities/Municipalities
(Annex F-1) either by office or by cluster of offices to establish the information
on all functions, services, and facilities to be fully assumed by the LGU.

* The P/CiMPDC consolidates and validates the functions, services, and facilities
to be fully assumed by the LGU as submitted by the LGU concemed offices vis-
a vis the functions, services, facilities to be devolved by NGAs; prepares one
consolidated Attachment 2-A (Annex F-1) for the LGU; and submits it to the
Administrator for review and to ensure that the form is properly filled out.

.i. The Provincial/City/Municipal Administrator submits Attachment 2-A (Annex

F-'l) to the Govemor/Mayor for approval.

* The Governor/Mayor approves Attachment 2-A (Annex F-l).

.:. The P/C/M DTC through the Planning and Development Coordinator drafts the
DTP section on Phasing of Full Assumption of Devolved Functions,
Services, and Facilities.

Page 20 of 53
For barangays:

* The Barangay DTC facilitates a process where barangay officials and other
stakeholders in consullation with city/municipal offices concemed prepares
Attachment 2-B: Phasing of Full Assumption of Devolved Functions,
Services, and Facilities for Barangays (Annex F-2).

.l The Barangay DTC through the Barangay Secretary consolidates the outputs
on Attachment 2-B (Annex F-2) and submits it to the Barangay Treasurer for
review.

* The Barangay Treasurer reviews Attachment 2-B (Annex F-2) and endorses
it to the Punong Barangay for approval.

* The Punong Barangay approves Attachment 28 (Annex F-2) and submits it

to the Sangguniang Barangay for approval together with Attachment 1-B
(Annex E-2) and Attachment 3-B (Annex G-2). The three (3) attachments,
taken together, constitutes the Barangay DTP.

References:

* Annex C: Matrix of Devolved Basic Services and Facilities Based on the Local
Govemment Code of 1991

{. Annex D: Matrix of Other Laws Assigning Additional Functions to LGU

* PDPFP
* CDP
+ P/LDIP
* AIP
A P/C/M ELA

* P/C/M Existing OSSP

+ P/C/M Human Resource Management and Development (HRMD) Plan
+ P/C/M/ts Existing CapDev Agenda
* P/C/M/B Annual Budget
* BDP
.i. Barangay Development lnvestment Program

Page 2l of 53
* DTPS of NGAs conoemed, if available (i.e., delineation of functions across of
LGU level, competency requirements and performance assessment standards)

* Directives from higher tier LGUs, and oversight and line agencies

* Attachment 1-A: lnventory of LGU Functions, Services, and Facilities for

Provin cesiCitiesiMunicipalities

* Attachment 1-B: lnventory of LGU Functions, Services, and Facilities for

Barangays

I The list of laws in Annex D is not comprehensive. The LGU is encouraged to

do additional research for other subsequent laws devolving responsibilities to
the LGUs that are not on the list.

Page 22 of 53
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Section 3: CapDev Aoenda

This section shall describe the capacity development requirements of the LGU to
absorb, manage, and sustain the responsibilities under a fully devolved set-up.

a?
-t
Following the DILG MC No. 2021-067, and using the capacity development pillars
which the DILG - Local Govemment Academy (LGA) uses as framework for assessing
LGU capacity development requirements, the DTC identifies the LGU capacity building
needs in reference to:

* The phased assumption by the LGU of the functions, services, and facilities to
be fully devolved by NGAs concemed.

* The capacity development requirements for funclions, services, and facilities,

along with the programs, projects and activities contained in NGA DTPs, if
available.

* Other capacity development requirements indicated in Attachment 6: Local

Revenue Forecast and Resource Mobilization Strategy, and Attachment
7: Performance Monitoring Framework.

Prepaing Attachments 3-A and 3-B: Capacity Development Agenda

(Annexes G-1 and G-2).

ln mnsultation with LGU concemed offices, the LGU DTC together with the Technical
Working Group on Capacity Development Agenda (CapDev TWG) revisits the
functions, services, and facilities to be fully devolved by NGAs concemed; and
following the CapDev assessment process prescribed by DILG-LGA, identify the
capacity development requirements covering FY 2022-2024 needed by the LGU to
fully assume these devolved responsibilities by 2024.

The LGU DTC and the CapDev TWG likewise ensures that LGU offices concerned
include their prioritized capacity development requirements in their Alp.

For provinces/cities/municipalities:

{. The LGU DTC through the CapDev TWG prepares Attachment 3-A: Capacity
Development Agenda for Provinces/Cities/Municipalities (Annex C-i1 anb
submits it to the Govemor/Mayor.

.E The Govemor/Mayor approves Attachment 3-A (Annex G-1).

* The P/c/M Head of the capDev TWG with support from other TWG members
drafts the Section on CapDev Agenda in the DTp.

Page 27 of 53
For barangays:

+ The DTC assesses the annual capacity building requirements of the barangay
covering FY 2022-2024 with reference to the responsibilities it will fully assume
and in consideration of their phasing strategy. The Barangay Secretary
consolidates the assessment results and prepares Attachment 3-B: Capacity
Development Agenda for Barangays (Annex G-2) and submits it to the
Barangay Treasurer for the review of the financial requirements of the proposed
capacity development interventions.

* The Barangay Treasurer reviews Attachment 3€ (Annex G-2) and endorses

it for approval of the Punong Barangay.

* The Punong Barangay approves Attachment 38 (Annex G-2) and submits it

to the Sangguniang Barangay for approval together with the two (2) other forms
Attachment 2-B (Annex F-2) and Attachment 'l -B (Annex E-2), when
approved. The three (3) attachments, taken together, constitutes the Barangay
DTP.

,a
,

References

* DILG MC No. 2021-067, dated 23 June2O21

.i. Attachment 2-A: Phasing of Full Assumption of Devolved Functions, Services

and Facilities for Provinces/Cities/Municipalities

* Attachment 2-B: Phasing of Full Assumption of DevoJved Functions, Services

and Facilities for Barangays

* Attachment 6: Local Revenue Forecast and Resource Mobilization Strategy

.3. Attachment 7: Performance Monitoring Framework

* P/C/M/B Existing CapDev Agenda

The Capacity Development Pillars referred to in Annex G-1, are: ) Strucfure;

(1
{ (2) Competencies; (3) I anagement Systems; (4) Enabling Policies; (5)
Knowledge and Learnings and, (6) Leaderchip.

Paqe 28 of 53
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Section 4: Proposed Chanqes to OSSP

This section describes the modification in the organizational strucfure and changes
in the staffing pattem of the province/city/municipality to increase its organizational
efficiency and capacity to fully assume the functions, services, and facilities to be
devolved by NGAs concemed.

ln formulating their proposed OSSP, the P/C/M DTC shall be guided by the following:

* The LGU's phased assumption of functions, services, and facilities to be fully

devolved by NGAs concerned;

{. The recommended organizational structure and staffing complement for

devolved responsibilities as recommended by NGAs concemed in their NGA
DTP, if available;

.!. The resutt of the LGU capacity assessment for LGU CapDev Agenda;

* Section 325 (a) to (g) of Republic Act (RA) No. 7160 providing limitations on the
use of LGUs funds;

.:. DBM Local Budget Circular (LBC) No. 61 lndex of Occupational Serurces,
Posrtion Titles and Salary Grades in the Local Government (IOS-LGU), CY
2021 Edition, dated 18 March 1996 as amended by DBM LBC No. 137, dated
13 June 2021 ;

.8. DBM Circular Letter No. 2007 -6 Manual on Position Classification and
Compensation, dated '19 February 2007;

i. DBM Local Budget Memorandum (LBM) No. 82 lndicative FY 2022 National

Tax Allotment (NTA) Shares of Local Govemment Units (LGUs) and Guidelines
on the Preparation of the FY 2022 Annual Budgets of LGUs, dated 14 June
2021;

.:. CSC rules and regulations and related reference materials; and

* Such additional issuances that the DILG, DBM, or CSC may thereafter issue.

.P
-t
To determine if there is a need to modify the LGU organizational structure, the P/C/M
DTC in consultation with LGU offices concemed shall:

* Review Existing Organizational Structure, Attachment 1-A (Annex E-1 ),

Attachment 2-A (Annex F-l) and Attachment 3-A (Annex G-1).
.i. Examine the applicability of the organizational structure for devolved
responsibilities recommended by NGAs concemed, as indicated in their DTPs,
if available.

Page 34 of 53
 a ldentify the appropriate changes (e.9., additional sec,tion, division, department)
to the existing organizational structure of the LGU to support the delivery and
implementation of devolved responsibilities

Should it be determined that a modification in the LGU organizational structure is

necessary, the LGU DTC together with LGU offices concemed shall also:

* Map out the functions and accountabilities of the new or additional uniUs.

* Assess the existing LGU staffing pattem in relation to the proposed adjustment
in the LGU organizational structure and the devolved responsibilities to be fully
assumed by the LGU.

* Determine the proposed positions to be created to support the proposed

organizational structure and the LGU's full assumption of devolved
responsibilities.

* Provide justifications for each proposed position.

The P/C/M DTC may also request guidance from the local office of the CSC and the
DBM in preparing their OSSP.

Modifications in the OSSP shall be approved by the Local Sanggunian.

Where applicable, the LCE endorses to the appropriate CSC Field Office the approved
plantilla of positions within thifi (30) calendar days from the date of approval of the
adjusted OSSP for information and guidance in processing of appointments and other
personnel actions.

Prepaing Attachment 4: Proposed Modification to the LGU Organizational

Structure (Annex H)

* The P/C/M together with the Human Resource Management fficer (HRMO)
consults the LGU concemed ofiices, review the existing LGU organizational
structure, and assess the need to create new units based on:

. Attachment 2-A (Annex F-1);

o The recommended organizational structure of NGAs concemed for
devolved functlons, services, and facilities; and
r The implications of creating new units on the LGU budget.
* Should the P/C/M DTC determined the need to create new organizational units as
a result of the LGU's full assumption of the devolved responsibilities, the HRMO
prepares Attachment 4: Proposed tlodification to the LGU Organizational
Structure (Annex H) and submits it to the PiClM Administrator (or any designees
of the GovemoriMayor) together with the following documents, for review:

Addendum identifying the proposed additional units (e.9., section, division,

department) to be created.

Page 35 of 53
 . The functional description ofthe proposed units to be created.
. The LGU organizational structure prior to EO No. 138, s. 2O21 .

* P/C/M Administrator or any designee of the Govemor/Mayor reviews the

Attachment 4 (Annex H) and endorses it to the Govemor/Mayor for approval.

{. The Govemor/Mayor approves Attachment 4 (Annex H) and together with

Attachment 5: Proposed Additional Positions to the Plantilla of LGU
Personnel (Annex l) endorses it to the Local Sanggunian for approval.

* The PiCiM DTC through the HRMO describes the Proposed Modification to the
LGU Organizational Structure, and the justifications thereof as it drafts this
Section of the DTP.
,
I
References

* Recommended organizational strucfure for devolved functions, services, and

facilities by the NGAs concemed

* Existing LGU organizational structure

* Attachment 1-A: lnventory of LGU Functions, Services, and Facilities for

Provinces/Cities/Municipalities

* Attachment 2-A: Phasing of Full Assumption of Devolved Functions, Services, and

Facilities for Provinces/Cities/Municipalities

* Attachment 3-A: Capacity Development Agenda for Provinces/Cities/Municipalities

Page 36 of 53
-E
ilE
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 Prepaing Attachment 5: Proposed Additional Positions to the Plantilla of
LGU Personnel (Annex l; LBP Form No. 3)

* The P/C/M together with the HRMO consults the LGU concemed offices,
reviews the existing LGU staffing pattem, and assesses the need to create new
positions based on:

o Attachment 2.A (Annex F-l);

. Attachment 3-A (Annex G-l);
. Attachment 6 (Annex J);
r Recommended positions by NGAs concemed on devolved
responsibilities; and
o The implications of creating new positions on the LGU budget.

* LGUs are advised to first fill up the unfilled positions before they propose to
expand their stafiing pattem. Should the P/C/M DTC determine the need to
create new positions or modify its staffing pattem, the HRMO prepares
Aftachment 5: Proposed Additional Positions to the Plantilla of LGU
Personnel (Annex l) mindful of the following:

The same form shall be used to prepare for each local economic
enterprise/public utility.
Separate plantilla using the same format shall be prepared for Casual
Employees whose salaries are chargeable against Personal Services
appropriation.
Only funded vacant positions shall be included in the plantilla. All
unfunded vacant positions shall be removed/deleted from the plantilla.

* The P/C/M DTC shall submit Attachment 5 (Annex l) to the P/CiM Budget
Officer together with the following documents for review:

. Addendum identifying the additional positions created if there are any.

. Justification on the additional personnel requirements.
o Existing LGU staffing pattem

* The P/C/M Budget Officer reviews the Attachment 5 (Annex l) and submits it to
the Govemor/Mayor for approval.

* The Govemor/Mayor approves Attachment 5 (Annex !) and together with

Attachment 4 (Annex H) endorses it to the Local Sanggunian for adoption.

A The P/C/M HRMO enumerates and describes the Proposed Additional Positions
to the Plantilla of LGU Personnel and provide explanations thereof.

Page 38 of 53
 ,a
,

References

.! Secfion 325 (a) to (t), General Limitations of RA No. 716O Local Govemment
Code of 1991

* RA No. 11477 An Act Modifying the Salary Schedule for Civilian Govemment
Personnel and Authoizing the Grand of Additional Benefits and for Other
Pu4poses

.f. DBM Circular Letter No. 2007-6, dated February 19,20OT

* DBM LBM No. 82, dated June 14,2O21

* DBM LBC No. 137, dated 13 June2021;

* CSC Memorandum Circular No. 19 Guidelines and Standards in the

Establishment of Organizational Structure and Staffing Pattem in Local
Govemment Unils, dared 07 May 1992

* CSC rules and regulations and related reference materials: Local Government
Organizational Models Guidebook for Provinces, Cities, and Munlcrpalitles that
may be accessed throu gh the lin k: http ://www.csc. gov .ph l2O1 4 -O2-21 -08-28-
23/pdf-fi les/cate gory I 177 8+-o-no-'l 38.html

* Additional issuances that the DILG, DBM, or CSC may thereafter issue

* Existing LGU Staffing Pattem

* Recommended staffing pattem on devolved functions, services, and facilities

by NGAs concemed

* Attachment 2-A: Phasing of Full Assumption of Devolved Functions, Services,

and Facilities for Provinces/Cities/Municipalities

{. Aftachment 3-A: Capacity Development Agenda for

Provinces/Cities/Municipalities

.!. Attachment 6: Local Revenue Forecast and Resource Mobilization Strategy

Page 39 of 53
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Section 5: Local Revenue Forecast and Resource Mobilization

This section describes the performance of the LGU's own-source revenues and the
measures the LGU will implement to unlock the potentials of these local revenue
sources to help address possible gaps in FYs 2023 and 2024 as a consequence of
the following:

,, lncreased expenditure requirements to support local economic recovery from

the effects of the COVID-19 pandemic.

* LGUs' full assumption of devolved responsibilities.

.t Anticipated decrease in their national tax allocation in FYs 2023 and 2024.

.P
)z
Using FY 2020 local revenue collection as baseline, the P/C/M DTC analyzes the
performance of their LGU'S own source revenues and prepares a three-year forecast
(FYs 2022 to 2024) for these key local revenue sources, i.e., taxes, fees and charges,
and income from economic enterprises.

Likewise, the P/C/M DTC also prepares a resource mobilization strategy to increase
their local revenues and identify the resources needed (e.9., staffing, capacity,
funding) by the LGU to implement the resouroe mobilization strategies.

The P/C/M DTC may request guidance from the DOF-BLGF in preparing their Local
Revenue Forecast.

Prepaing Aftachment 6: Local Revenue Forecast and Resource Mobilization

Strategy

* Using the tools provided under DOF-BLGF MC No. 16-2},li Local public Financial
Management Tools for the Electronic Statemenf of Receipts and Expenditures,
dated 19 June 2015, the PiClM Treasurer prepares Attachment 6: Local
Revenue Forecast and Resource Mobilization Strategy (Annex J) and submits
it to the P/C/M Local Finance Committee for review.

a rhe LFC reviews the Attachment 6 (Annex J) and the LFC chair, endorses it to
the Govemor/Mayor for approval. ln case the Treasurer is the LFC chair, either
the Budget officer or the Planning Development and coordinator shall sign in
behalf of the LFC.

* The Governor/Mayor approves Attachment 6 (Annex J).

* The- P/c/M DTC through the Treasurer provides an analysis of, and the basis for
the Local Revenue Forecast and describes the Resourie ilobilization strategy

Page 42 of 53
 to be implemented by the LGU to increase local revenues, in the Section of the
LGU DTP.

,
tIt
References

* DOF-BLGF MC No. 1&2015, dated 19 June 2015

* LGU Annual Budget

* LGU Statement of Receipts and Expenditures (SRE)

.:. Three-(3) Year Financial Forecast from DOF-BLGF

Page 43 of 53
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Section 6: Performance Taroets for Devolved Functions and Services

As NGAs scale down the implementation of programs, projects and activities along
devolved functions and services, the LGU shall prepare to scale up and be able to
demonstrate measurable results in the delivery of the devolved responsibilities.

This section defines the performance targets of the LGU for devolved responsibilities
starting in FY 2022 onwards, outlines the LGU strategy to achieve these targets, and
describes how the LGU will utilize these targets to steer LGU operations, improve
bureaucratic performance, and demonstrate measurable resuhs.

.P
-:
ln defining its performance targets devolved responsibilities, the LGU may use the
following documents or sources to establish baseline information:

.!. Sectoral plans of the regional and local development plans;

* Sectoral profiles prepared by NGAs concemed;

{. Guidance from the sectoral committees of the Regional Development Council

(RDC) to ensure alignment with National Govemment priorities and performance
indicators;

.i. Accomplished Attachment l-A (Annex E-l); and

* Accomplished Attachment 2-A (Annex F-1).

Prepaing Attachment 7: Performance Monitoing Framework

* The P/C/M DTC facilitates a prooess where LGU concemed ofiices shall be able
to identify the performance indicators, establish baseline information and annual
targets from FY 2022-2024 for all devolved responsibilities canied out and to be
fully assumed by the LGU. The P/C/M DTC can do this by LGU office or by cluster
or related offices.

* LGU concemed offices prepare Attachment 7: Performance Monitoring

Framework (Annex K), using the sources cited above and other information they
may gather taking into consideration the existence or establishment of a system
/mechanism to monitor LGU performance.

* The P/C/MPDC consolidates and validates the information submitted by the LGU
offices and submits it to the LGU Project Monitoring Committee for review.

* The P/CiM Project Monitoring Commiftee reviews the Aftachment 7 (Annex K)

and endorses it to the Govemor/Mayor for approval.

Page 46 of 53
* The Govemor/Mayor approves Attachment 7 (Annex K).

* The P/C/M DTC through the PDC describes the salient points in the Performance
Monitoring Framework, in particular columns 4, 6, 7, 8, 9, and 10 in the section
of the LGU DTP.

References

* DILG-NEDA-DBM-DOF JMC No. 1, Series of 2016 Updated Guidelines on the

Harmonization of Local Planning, lnvestment Programming, Resource
Mobilization, Budgeting, Expenditurc Management, and Peiormance Monitoing
and Coordination in Fiscal Oversight, dated 18 November 201 6

* DILG MC No. 2019-189 Guidance on the Preparation and/or Updating of Land Use
and Development Plans and lnvestment Programs, dated 14 November 2019

* DILG-NEDA JMC No. 1, Series of 2018 Guidelines on the Localization of the

Philippine Development Plan (PDP) 2017-2022 Resulls Matrices and the
Suslarnab/e Development Goa/s (SDGs), dated 26 November 2018

.1. Seal of Good Local Govemance (SGLG) Guidelines

.:. Regional Development Plan

* PDPFP
* PDIP
* LGU ELA
* CLUP
T CDP
* BDP
* Barangay lnvestment Program
a HRMD Program
* Sectoral Profiles and Analysis of NGAs concemed
* DTPs of NGAs concemed, if available (i.e., delineation of functions across of LGU
level, competency requirements and performance assessment standards)

* Annex C: Matrix of Devolved Basic Services and Facilities Based on the Local
Govemment Code of 1991

Page 47 of 53
.t Annex D: Matrix of Other Laws Assigning Additional Functions to LGUs

.3. Attachment 1-A: lnventory of LGU Functions, Services, and Facilities for
Provinces/Cities/M un icipalities

* Attachment 2-A: Phasing of Full Assumption of Devofued Functions, Services, and

Facilities for Provinces/Cities/Municipalities

* Attachment 3-A: Capacity Development Agenda for Provinces/Cities/Municipalities

* PlClMlB Existing CapDev Agenda

Page 48 of 53
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CHAPTER II: APPROVAL OF THE LGU DTP

The P/C/M/B DTCs shall present the DTP to the members of their respective Local
Sanggunian before securing their approval through a resolution. A sample Sanggunian
Resolution is included in the DILG and DBM JMC as Annex A.

The P/C/M DTC submits and presents to the Local Sangunian their full DTP which
comprises a narrative following the outline in Annex B of the DILG and DBM JMC,
and accompanied by Attachments 1-A, 2.A, 3-A, 4, 5, 6, and 7, for approval.

Barangay DTC submits and presents to the Local Sanggunian their DTP which consist
of Attachments 1€, 2€, and 3€, for approval.

The DTP shall be approved by the Local Sanggunian through a resolution, before it is
submitted to city/municipality in the case of component barangays, and to the province
in the case of component cities/municipalities.

While no financial resources or budget is required from the LGU to commit at this point,
the approval of the Local Sanggunian through resolution signifies the broad support
for the LGU DTP and ensures that the DTP will be mainstreamed in the LGU plans
and investment programs.

CHAPTER lll: SUBMISSION OF LGUOTP

rhlr
ffi Timelines

The DILG and DBM JMC on the Guidelines for the Preparation of the LGU DTP
provides for phased submission of the DTP.

.i. Barangays submits their approved DTP (scanned copy) to the city/municipal
level within sixty (60) calendar days after the issuance of the JMC.

.3. Component cities/municipalities submits their approved DTP (scanned copy) to

the province within ninety (90) calendar days after the issuance of the JMC.

* Provinces, highly urbanized cities (HUCs), independent component cities

(lCCs), and all cities and municipality in the National Capital Region (NCR) are
expected to complete and have their DTPs approved by their respective Local
Sanggunian within one hundred twenty (120) calendar days after the
issuance of the JilC.

Page 52 of 53
 lnstructions for Submission
-ry
* Barangays shall upload the scanned copy of their Barangay Resolution
approving the DTP consisting of Attachments 1-8, 2-8, and 3-B upon
submission to the next higher LGU using the link indicated in the table below.

* Component cities and municipalities shall upload their approved LGU DTPs and
attachments upon submission to the next higher LGU using the link indicated
in the table below.

.i. Provinces, HUCs, lCCs, and NCR LGUs shall submitto DILG ROs and upload
their approved DTPs and attachments using the link indicated in the table
below.

LGU Form Link

Scanned copy in a
single file of the
following: Excel file
Barangay 1 . Sangguniang Attachments hftps://dtp.dilg.gov.ph
Barangay Resolution (1-8,2-8,3A)
2. DTP Attachments
(1-8, 2-8, 3-B)
Component
Scanned copy in a
City/ Excel file
single file of the
Municipality Attachments
approved DTP with hftps://dtp.dilg.gov.ph
Province, (1-A,2-A, 3-A
attachments (1-A, 2-A,
HUCs, lCCs, 4, 5, 6, 7)
3-A4, 5, 6, 7)
NCR LGUs

Sharinq and Disseminatinq the LGU DTP

* LGUs are encouraged to share their DTPs to NGAs conoemed to guide and
direct their assistance and capacity development support.

* LGUs may likewise share their approved DTPs to other local govemance
stakeholders to seek support and engage them in coopeErtive undertakings
during the devolution transition period and in the implementation of their
devolved functions and responsibilities.

n The LGU DTPs submitted through the above-indicated link can be accessed by
concerned Central/Regional/Provincial Offices of the DILG, the LGA, and the
CentraURegional Offices of the DBM.

The DILG ROs, in the management of the Local Govemance Regional

Resource Centers (LGRRCs), may use the DTPs as reference.

Copies of the DTPs may also be shared to partner agencies and other
stakeholders as may be deemed necessary or upon request.

Page 53 of 53