Francois Damba: Unit 1 - Task 7 - Opportunities For Improvement in The Current Operation

MEMO SCILaid
From: Francois Damba

Date: 05 July 2021
RE: UNIT 1 - TASK 7 – OPPORTUNITIES FOR IMPROVEMENT IN THE CURRENT OPERATION
We like your ideas for improving the performance of the supply chain.
1. Devise your action plan to implement these improvements?
IMPLEMENTING IMPROVEMENT OF PERFORMANCE IN SUPPLY CHAIN OF SCILaid

 Planning Supply Requirement – Procurement Plan (Without having a good supply plan ahead of our
programmatic activities, we will lost out track in supply chain management. Therefore, a correct
understanding of supply planning and based on the feedback information of past years, we must start
supply process with a sound supply planning , We can make an Excel file for each project or program )
 Defining Supply Specifications (It is said that managing a Supply Chain involve the flow of information
and the flow of goods. In this case, only correct and well-defined information can bring the
appropriate supplies in a suitable lead-time. This information may include the following aspects:
•WHAT kind of goods/products we need to supply for beneficiaries?
•WHAT is the number of total available beneficiaries/end-users?
•HOW MANY (quantity) of supplies needed for supply of goods?
•WHEN these goods must be supplied?
•WHERE these goods must be supplied?
•HOW these goods should be supplied?)
 Selecting Suppliers (After getting supply requirements fully specified, what follow is to identify
the potential suppliers/contractors who are capable of supplying goods in accordance with the supply
planning and specifications. In order to ensure the selection of the most appropriate supplier in terms
of quality, cost, and delivery time resulting in the issue and recording of purchase orders, the
following aspect must be kept in mind, Right Price, Right Quality, Right Quantity, Right Packaging and
Right Delivery Time )
 Before Delivery Control, Shipment Monitoring ( Pre-Delivery Inspection is a very tricky part in the
procurement process, since some suppliers try to cheat at that time. They might take advantages of
the weak specifications on the order and the replace the low quality items for the higher one they
presented as their samples. Therefore we must strengthen our inspection procedures in order to
ensure that delivered supplies meet the specified quantity, quality, packing, delivery date and location
terms and the final cost as per calculations done by SCILaid )
 Warehousing Process ( To make warehousing and storage management of SCILaid, the following
MEMO SCILaid
checklist should be done regularly and properly. 1.Quarterly Inventory Report 2.Bi-Annual or Annual
physical stock count to be done 3.Principle of First In First Out (FIFO) to be followed and expiry dates
of foods and drugs closely monitored 4.Emergency supply storage is an issue to be considered and
SCILaid can have buffer stock)
2. How will you monitor the effect of these actions to see if they are improving the performance of the
supply chain?
The key document in the part of planning supply requirements is the Annual Supply Plan in which all
details of supply type and categories of goods, estimated unit prices and mode of transportation,
estimated lead-time and targeted arrival date to final destination should be mentioned. Providing
detail specifications of required supplies can help a smooth flow in the supply chain. The flow of
information concerning the detail supply specifications is also a crucial aspect of any supply chain .
Make a thorough and practical market research to identify potential local suppliers and benchmark
their performances. Verify supply deliveries and record (by authorized staff/partners) against
specifications, quantities, packing & delivery instructions etc, and assess the fulfillment of the
supplier's responsibilities.
3. What are Standard Operating Procedures? How can SCILaid use them to improve the performance of
the supply chain through defining areas of responsibility?
All organizations have policies and regulations regarding what can and cannot be done while
implementing projects to achieve the organization’s mandate. The policies are often complex and can
be confusing as to how they should be applied. Standard operating procedures (SOPs) are an essential
link between organization policy and effective, efficient, and compliant project design and
implementation. An SOP may be relevant to the entire organization for all circumstances, or limited to
a task in a very specific situation. It is similarly important to identify scenarios where the SOP should
not be applied, and what to do or who to contact under those circumstances.
SOPs for CTP are very important , which provide guidance to all staff involved with implementing cash
projects. As mentioned, these organization-level SOPs are essential for aligning project approach
throughout the organization with its policies and compliance regulations
Regards
Francois
To answer this task, you will find the following learning material section helpful:
1.5. Improving the Performance of the Supply Chain

MEMO SCILaid
1.6. Compliance & Organisational Policies

Francois Damba: Unit 1 - Task 7 - Opportunities For Improvement in The Current Operation

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MEMO SCILaid

From: Francois Damba

RE: UNIT 1 - TASK 7 – OPPORTUNITIES FOR IMPROVEMENT IN THE CURRENT OPERATION

1. Devise your action plan to implement these improvements?

IMPLEMENTING IMPROVEMENT OF PERFORMANCE IN SUPPLY CHAIN OF SCILaid

1.5. Improving the Performance of the Supply Chain

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