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    Guidelines

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    Sumon Supto
    The document provides guidelines for creating effective PowerPoint presentations. It recommends including an introduction, overview, body, and conclusions. Key elements are text, images, graphs, and tables. Text should be in bullet points using consistent phrasing. Images and graphs should illustrate main points. When designing slides, use simple fonts, large text, consistent formatting, and limit content to essential information. Practice presentations and avoid directly reading slides.

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    Guidelines

    Uploaded by

    Sumon Supto
    54 views6 pages
    The document provides guidelines for creating effective PowerPoint presentations. It recommends including an introduction, overview, body, and conclusions. Key elements are text, images, graphs, and tables. Text should be in bullet points using consistent phrasing. Images and graphs should illustrate main points. When designing slides, use simple fonts, large text, consistent formatting, and limit content to essential information. Practice presentations and avoid directly reading slides.

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    The document provides guidelines for creating effective PowerPoint presentations. It recommends including an introduction, overview, body, and conclusions. Key elements are text, images, graphs, and tables. Text should be in bullet points using consistent phrasing. Images and graphs should illustrate main points. When designing slides, use simple fonts, large text, consistent formatting, and limit content to essential information. Practice presentations and avoid directly reading slides.

    Copyright:

    © All Rights Reserved
    Download as PDF, TXT or read online from Scribd
    Download as pdf or txt
    54 views6 pages

    Guidelines

    Uploaded by

    Sumon Supto
    The document provides guidelines for creating effective PowerPoint presentations. It recommends including an introduction, overview, body, and conclusions. Key elements are text, images, graphs, and tables. Text should be in bullet points using consistent phrasing. Images and graphs should illustrate main points. When designing slides, use simple fonts, large text, consistent formatting, and limit content to essential information. Practice presentations and avoid directly reading slides.

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    PPT GUIDELINES

    Dr. Srinivasulu Gadugu, Professor, Organon of Medicine, JSPS Govt.


    Homeopathic Medical College, Ramanthapur, Hyderabad.
    Why write a PowerPoint presentation?

    A PowerPoint presentation is similar to a poster presentation, only the information is on


    computer slides rather than actual posters. They are usually used to accompany an oral
    presentation; they should enhance the oral presentation instead of serving as speaking notes. You
    can incorporate audio and visual media. They are often used to share information with a large
    group, such as at a professional conference, classroom presentations, and meetings.

    What should be included in the PowerPoint slides?

    These are main elements to a PowerPoint presentation:

     Parts of a Presentation
     Introduction
     Overview
     Body
     Conclusions
     References

     Text – allows you to reinforce your main points and keep key terms and concepts in the
    readers’ minds. Text should almost never appear in blocks, but it should be organized
    into lists of single words or short statements that are easy to grasp. Text could include
    definitions, key points, captions, or essential facts.

     Images – illustrate or highlight your main point. Some slides may only require an image
    with a caption to provide a visual for whatever you are presenting orally.

     Graphs or Tables – present complicated information or numerical figures in a clear and


    easily digestible manner.

    Note: As with any type of writing, consider your audience, purpose (persuasive, informative,
    etc), and occasion (classroom presentation, professional conference, business meeting, etc).

    When Writing a PowerPoint presentation, ‘do’:


     Choose a single background for the entire presentation.
     Use simple, clean fonts.
     Use a font size that can be seen from the back of the room.
     Write in bulleted format and use consistent phrase structure in lists.
     Provide essential information only. Use key words to guide the reader/listener
    through the presentation.
     Use design templates.
     Standardize position, colors and styles.
     Include only necessary information.
     Limit the information to essentials.
     Content should be self-evident.
     Insert page numbers to the slides.
     Use colors that contrast.
     Be consistent with effects, transitions and animation.
     Too many slides can lose your audience.
     Use direct, concise language. Keep text to a minimum.
     Provide definitions when necessary.
     Use white space to set off text and/or visual components.
     Make sure each slide logically leads to the next.
     Use a heading for each slide.

    Text guidelines
     Generally no more than 6 words a line.
     Generally no more than 6 lines a slide
     Avoid long sentences
     Larger font indicates more important information
     Font size generally ranges from 18 to 48 point
     Be sure text contrasts with background
     Fancy fonts can be hard to read
     Words in all capital letters are hard to read
     Avoid abbreviations and acronyms
     Limit punctuation marks.

    Clip Art and Graphics

     Should balance the slide


     Should enhance and complement the text, not overwhelm.
     No more than two graphics per slide.

    Don’t:

     Clutter the slide with graphics.

     Use complicated fonts.

     Add superfluous information.

     Put down every word you are going to say.

     Use images if they will distract.

     Use hard to read color combinations, like black on blue. Try to use high contrast
    combinations.

    GENERAL GUIDELINES FOR POWERPOINT PRESENTATIONS

    To maximize your effectiveness, consider the following suggestions when designing your
    slides.
    Suggestion 1:
    Remember you are the presentation, not PowerPoint. The PowerPoint should support the
    presenter and engage the audience-- not stand alone.

    Suggestion 2: Objectives
    Define your target audience and objective before you start. Always double check that the
    format and layout of the presentation achieves your objective and speaks to your target audience.

    Suggestion 3: Keep it Simple


    A popular rule of thumb is no more than 5 (+ /- 2) points on a slide. A more useful rule of
    thumb may be no more than 1 idea per slide. A good slide guides the viewer towards the
    essence of an idea, rather than listing of the idea's attributes.

    Suggestion 4: Less is More (More or less)


    Try not to clutter a slide with too much text, graphics, or color. Research from Wharton
    School of Business suggests no more than 4 colors per slide and a minimum spacing of 1/2
    inch between items. Rules like this (of course) are made to be broken, but it is a good
    general principle. Don't put anything you are going to say on a slide - the audience is likely
    to be bored. Be extremely cautious about incorporating animations or sound effects.

    Suggestion 5: Make it BIG/ use readable font


    Use a minimum 18 point font size. This allows people to see from the back of the room and
    limits you to approximately 7 line of text (which helps you to meet the guideline in suggestion.
    Although experts debate the best font and size to use, most presenters stick with a 24 to 30-point
    size, choosing serif-type fonts for text (Times Roman) and sans-serif fonts for headlines (Arial,
    Tahoma,Verdana). Headlines should be larger.

    Consistently use the same font and sizes on all slides, and make your colors consistent
    throughout the presentation. Avoid all caps.

    Suggestion 6: Pictures can be worth a thousand words


    It is a good idea to sometimes emphasize your points with the use of a graphic object.
    Pictures can provide the appropriate context for an idea. They are more visually stimulating
    and more easily remembered. Don't use art for its own sake - try to tie the picture into the
    idea you are presenting. Pictures should add to the idea being presented rather than
    distracting.
     If you use pictures developed by someone other than yourself, be sure to cite the
    source for the picture somewhere in the slide and provide full source information
    in the notes section of your slide.

    Suggestion 7: Effective Use of Charts and Graphs


    Use the correct type of chart for what you are trying to show. Be absolutely sure that the trend
    or relationship you are trying to show will be very obvious on the finished chart slide. Chart
    slides are really pictures. Graphic illustrations of points you want to emphasize are easier to
    convey than a slide with just text. Keep your charts simple and they will do the job. Be sure to
    cite the source for the Charts & Graphs somewhere in the slide and provide full source
    information in the notes section of your slide.

    Suggestion 8: Watch your Color Combinations


    Some background and foreground color combinations are difficult to read. For example,
    green writing on a yellow background or blue writing on a red background are difficult to
    make out. Stick to the standard combinations: black on white background, white on a blue
    background, yellow on black background. Be VERY careful about using Hokie colors as
    background or text for your slides.

    Suggestion 9: Avoid too much animation per slide


    Animation is fun to use in PowerPoint, but you need to be judicious about how often you
    animate your words, images, and slide transitions.
    It’s fun to spin words and make photos wobble, but is this really necessary? Use animation
    emphasis to make a particular point, but avoid having your animation become too dominant on
    each slide.

    Suggestion10: Steps to insert Hyperlinks for videos/images


    In a PowerPoint presentation you can hyperlink to images or websites. Just start with Step 1
    below to learn how to add these links to your slide-show.
    1. Insert. Write the text or image you want to have as the link onto the PowerPoint slide.
    2. Highlight it. Select it then right-click on it. Select the "Hyperlink" option on the pops up
    menu.
    3. Fill out the fields. "Link to" what URL you want by selecting a website address from the
    list, or type in another.
    4. Type out the words you would like "displayed" as the link.
    5. Click OK
    6. Confirm the link works. Hold the CTRL key while clicking the link. The link should
    turn blue and become underlined.
    7. Run it. The link is now ready to be used during your PowerPoint presentation.

    Suggestion 11: Add slide numbers, page number.

    Suggestion 12: Minimize slide transitions


    By sticking with one kind of transition from slide to slide. Keep this simple; choose a
    transition effect that keeps to the tone of your presentation

    Suggestion 13: Pace your Delivery


    A good rule of thumb for total number of slides is to have no more than one slide per minute
    of presentation time. Thus, for your pre-defense, you should try to limit your total number of
    slides to no more than fifteen. If your findings are more extensive than this, don’t try to
    present all of them. Instead, focus on typical findings, or highlight unusual or unexpected
    results.
    Suggestion 14: Don’t read your slides
    Although this may seem obvious, all of us have sat through presentations that had great
    potential, but backfired because the presenter read his or her slides. Boring? Yes. Tedious? Of
    course. The best way to avoid reading your slides is to thoroughly know your presentation and
    rehearse several times.

    Suggestion 15: Practice!


    Take the time to go over your slides with a third party (preferably your advisor) before you
    submit them. This can help catch typos, identify extraneous content and potential pitfalls,
    and fill any gaps in your train of logic. You may also want to practice delivering your slides
    to a group of friends or peers who are also presenting. This will help you become more
    comfortable with your material and identify potential “hiccup” points in your delivery that
    you need to address.

    “ALL THE BEST & HAPPY LEARNING TO YOU ALL”

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