POST GRADUATION DIPLOMA IN MATERIALS MANAGEMENT

POST GRADUATE DIPLOMA IN SUPPLY CHAIN MANAGEMENT & LOGISTICS

GUIDELINES FOR PROJECT WORK

STUDENT HAND-OUT

Indian Institute of Materials Management

NATIONAL HEADQUARTERS (EDUCATION WING)
Plot Nos. 102 & 104, Sector - 15, Institutional Area,
CBD Belapur, Navi Mumbai - 400 614.
Phone : (022) 27571022 Telefax : 2756 5741
Email : [email protected]

GUIDELINES FOR PROJECT WORK

As part of the curriculum during the last Semester, students are required to take up project work for the
successful completion of the PGDMM/PGDSCM &L Course.

Project work should only be undertaken by the Students along with 4th semester after they have completed
the 3 semesters .

I. Objective of the Project:

Project work amounts to application of all the courses learnt in PG programme. It is an integral part of the
management programme and its basic objective is to design, develop and validate the concepts that the
Students have learnt in the programme. It will provide an opportunity to Students to identify the research
questions and to investigate the same using management concepts in a logical and scientific manner.

II. Topic of Project:

The topic should be related to the area of specialization opted in the second year. The topic must be finalized
in consultation with guide/ project-supervisor (As per list provided in Format G)

III. Project Proposal/Synopsis

A Student will prepare a synopsis of 5 to 10 pages on the topic chosen by him/her(Format A). Synopsis is a
proposal for a research project which a student intends to carry out. Synopsis of the project should be prepared
in consultation with the supervisor and be sent to IIMM NHQ by email to [email protected]
synopsis should be submitted by 15th March and 15st September of each year.

IV. Format of Project Report:

It should also be related to the area of specialization and interest. Students will also have to choose an
organization for the project work

Ideal length of the report may be about 80 to 100 pages, typed in double space (excluding appendices and
exhibits). However, 10% variation on either side is permissible. Research methodology is an integral part of
the project report. All the formats should be duly filled, signed and attached with the project report. These
should be in the proper order, as below:

Certificates to be attached:
I. Proforma for Approval of Project Proposal - Format A
II. Cover Page of Project Report – Format B
III. Declaration by the supervisor – Format C
IV. Declaration by the Student - Format D
V. Specimen of NOC (Which ever applicable)/Certificate from the Organization –Format E

Body of the Project Report:

I. Preface and Acknowledgements:to all those who have helped the student to complete the project
II. Abstract- Not more than 500 words- Structure of the whole text and major facts
III. Table of contents.
IV. Main Body
a. Chapter I-Introduction of the problem and relevant details about the Organisation.
b. Chapter II-Theoretical perspective- Literature Review(not more than 4,000 words)
c. Chapter III-Research Methodology- the key research questions, the research design, and the research
procedures adopted. One may also, where appropriate, indicate sampling methods,
 research instruments and statistical methods employed. The purpose is to informthe
reader about the methods used to collect the data and generate the findings reported. It
shall also includedelimitation of the study.
d. Chapter IV-Data Analysis and Discussion
e. Chapter V-Conclusion, Findings and Suggestions

V. Research Instruments-Questionnaire (if applicable)

VI. Appendix and Annexure- Additional illustration of data sources, raw data and quoted citations which
are toolong to be placed in the text or Figures, Graphs and Tables. The
appendix supports the written text of the research report.

VII. List of References/Bibliography-Format F

VIII.List of the topics-Format G

Technical Specifications of the type-script of Project Report

Paper : A4 size Bond Paper only (11"x 8.5")

Fonts : Times New Roman, 12 font size, ‘double’ spacing
Margin : Left 35 mm, Right 20mm, Top 35mm, Bottom 20mm
Binding : Rexin Black Bound or Plastic & spiral bound
Cover Page of the report should indicate Title of the Report in BLOCK CAPITALS and the Course code
CPS ______________or CPM _____________ at the Top.
Full name of the student in capital letters and Enrolment No. followed by the Name and designation and
official address of the Guide. Name of the Exam/Study Centre, in Block Capitals, and the Academic year at
the Bottom.(refer form B)

V. Eligible Project Supervisor:

A project report must be conducted with the guidance of the project Guide. A guide has to be a competent
person possessing vast experience and knowledge in the field of research the student intends of study. The
guide can even suggest to student any relevant area for research. He/She should preferably be a senior
member of the organization, where the student is employed.

VI. Submission of the project proposal;

Three hardbound copies of project report along with two CDs there-of should be prepared to be used as
follows;
• One copy and CD to be submitted to IIMM, NHQ with approved copy of synopsis by 31st May for
June semester and 30th November for December semester. With late fees by 20th May for June
semester and 20th December for December semester.
• One copy and CD to be submitted to the concerned Study center/ Exam center for viva.
• One copy shall be retained by the Student for his/her future requirements.

VII. Valuation Of Project & Viva Voce

The submitted project report will be sent for evaluation. The project report will be evaluated on the following
criteria.
CRITERIA MAX. MARKS
1. Project Report:
1. Clarity of objectives, scope and coverage 10
2. Study methodology for data collection 10
3. Analysis of data, tools and techniques 15
4. Understanding of the subject and
Conceptualizing of the key areas. 15
5. Innovative techniques/approach toproblem scheme 10
6. Conclusions drawn 10
7. Recommendations, usefulness implementation scheme 10
8. Linking of recommendations to the objective 05
9. Report writing and presentation 15
Total 100

2. Viva Voce
Presentation (in form of PPT not more than 10 slides) 40
Questions based on Project report 60
Total 100

Note:The minimum marks for passing will be 50% separately in Project Report (50 marks) and
Viva voce(50 marks)

VIII.Communication of Approval and Viva –Voce

Approvals of project proposals and viva voce intimation would be communicated within 30 days from
the last date of submission of the project proposal on the email id mentioned in the project proposal. The
Students are instructed to check their email id for the same.

IX. Resubmission of the Project Proposal

If the Expert feels that the Project Work undertaken does not appear to be authentic or does not
contribute towards the growth of the subject or it has been merely copied from some sources, the Institute
has the right toreject the Project Work. In such a case the Student will not be allowed to appear in viva-
voce and shall have toundertake the project work afresh within the prescribed time limit given by the
Institute.
Formats and Specimens
 Format A
Synopsis (2-3 pages)
(approval of synopsis by guide/supervisor must be attached in the final projecthard copy )

Course name: PGDMM / PGDSCM &L

Enrollment No…………………………………Study /Exam Centre ................................

Name and Address of the Student

…………………………………………………………………………………………………………
…………………………………………………………………………………………………………
Email Id of the Student ( To be filled mandatorily)(Approval of the synopsis would be communicated on the same email Id)

Mobile No. (To be filled mandatorily)...............................................................................

Proposed Title of the Project ……………………………………………………

…………………………………………………………

Problem under study: .(problem you intend to study and where the study will be conducted).
...................................................................................................................................................

Scope.:(Scope should indicate the broad area taken up for study investigation and indicate limits within which the
studyis being conducted. (e.g. the time period, geographical area, departments of an organization etc.).

.......................................................................................................................................................

Brief background..................... .....................................................................................................

( About the organization where the study will be conducted)

Methodology.............................................................................................................

Conclusions /Recommendations:.......................................................................................

Name of the Supervisor/Guide………………………………………………………………..

Designation and Organization of the Supervisor./Guide...................................................

Qualification of the Supervisor/Guide………………………………………………………….

Total Experience…………………………………………………………………………………

Mobile No. and Email ID of the Supervisor/Guide…………………………………………..

Synopsis Approved/Not Approved

Signature of Supervisor Signature of Student

Date: Date:
 FORMAT B

PROJECT REPORT
On
………………………………………………………………………………
………………………………………………………………………………

SUBMITED TO THE
INDIAN INSTITUTE OF MATERIALS MANAGMENT

IN PARTIAL FULLFILLMENT OF THE REQUIREMENTSFOR THE

POST GRADUATE DIPLOMA IN MATERIALS MANAGEMENT/POST GRADUATE
DIPLOMA IN SUPPLYCHAIN MANAGMENT & LOGISTICS

Under the supervision of

Name of the Supervisor/Guide

Designation

By
Name...................................................................

Enrolment No.........................................................

Indian Institute of Materials Management

NATIONAL HEADQUARTERS (EDUCATION WING)
CBD Belapur, Navi Mumbai - 400 614.

Academic Year: 20_____

 FORMAT C
CERTIFICATE OF SUPERVISOR (GUIDE)

Certified that the work incorporated in this Project Report …………...........................(Title) submitted by
………………..(Student’s name) is his/her original work and is satisfactorily completedunder my supervision.

Material obtained from other sources has been duly acknowledged in the Project Report.

Date :

Signature of Guide :
_____________________________________________________________________________________________

FORMAT D

DECLARATION BY THE STUDENT

This is to declare that I have carried out this project work myself for …………............. Programof Indian
Institute of Materials Management.
.
The work is original, has not been copied from anywhere else and it has not been submitted toany other
University/Institute for an award of any degree/diploma.

Date :

Place :

Name :
Signature :

FORMAT -E
(i)SPECIMENOF NO OBJECTION CERTIFICATE (Which ever applicable)

(a)FOR EMPLOYEDSTUDENTS

This is to certify that ………................................ (Student’s name) is an employee of this institute/organisation

for the past..................We have no objection to his/her carrying to carry out a project work
titled“………………………………………………………………………”in our organisation to be submitted
to the IIMM in partial fulfillment ofrequirements for the PGDMM/PGDSCM &L Program.

We wish him/her all the success.

Seal of the company Signature of the competent authority of theInstitute/Organization

Place:

OR

(b) FOR NON EMPLOYED STUDENTS- SPECIMEN OF NO OBJECTION CERTIFICATE

TO WHOM IT MAY CONCERN

This is to certify that ……….. (Student’s name) is permitted to use relevant data/information of this
organisation for his/her project in partial fulfillment of requirements for the diploma of the ……………..
Program.

We wish him/her all the success.

Seal of the company Signature of the competent authority of the

Institute/Organization

Place:

FORMAT - F
Sample Reference/Bibliography:

Bibliography:
For books: Surname, Initials (Year of Publication), Title, Publisher, Place ofPublication.

For chapters in edited books: Surname, Initials (Year), “Title”, in Editor’s

Name, Initials (Ed.), Title, Publisher, Place.

For articles: Surname, Initials (Year), “Title”, Journal Name, Volume,Number, and Pages.

References:A full reference list should be included.

For books: Surname, Initials (Year of Publication), Title, Publisher, Place of

Publication, page no..

For chapters in edited books: Surname, Initials (Year), “Title”, in Editor’sName, Initials (Ed.),
Title, Publisher, Place, Pages.

For articles: Surname, Initials (Year), “Title”, Journal Name, Volume, Number, and Pages.

Electronic sources should include the URL of the web site at which they may be
found along with the date of latest access.

FORMAT - G
LIST OF TOPICS FOR PROJECT WORK

1. Management of Scrap and Surplus Materials

2. Lead time Analysis in procurement
3. Stores Layout, Planning, systems and procedure
4. ISO 9000 in Materials Management
5. Quality Control/TQM
6. Inventory control Systems
7. Purchase Procedures, Systems and Policies
8. Vendor Rating
9. Spare Parts Management
10. Cost control/reduction
11. Planning and procurement of raw materials
12. Wastage control
13. Material handling equipment
14. Dispatch of finished goods
15. Transportation systems
16. Systems integration and Logistics
17. Design, Development and Implementation of Materialcataloguing system
18. Materials Requirement Planning (MRP - I)
19. Vendor Assessment , Performance Appraisal and Development
20. Waste disposal
21. Ancillary development
22. Safety evaluation for material loss
23. Subcontracting systems
24. Value Analysis
25. Value Engineering
26. Preservation procedures
27. Import/Export systems
28. Materials Resources Planning (MRP - II)
29. Claims Management
30. Warehouse Planning, Organizing and Management
31. Inspection Techniques and Materials Management
32. Indenting systems
33. Accounting systems in stock control
34. Application of Modern Scientific Methods in MaterialsManagement
35. Application of quantitative techniques/Operations Research in Materials Management
36. Budgetary impact on Materials Management
37. Storage and preservation procedure/Methods
38. Make or buy decision
39. Imported Materials Clearance Procedure
40. Project Purchasing
41. Stock control Methods, Selection and Implementation
42. Store keeping Functions
43. Source development
44. Development Strategic Alliances/Partnership/Association in Procurement
45. Buyer - Seller relations
46. Ethical Practices in Materials Management
47. JIT - (Kanban) system implementation
48. Information Technology an effective Tool in MaterialsManagement
49. Enterprise Resources Planning Packages, selection,evaluation and implementation in the Materials
 Process
50. Business Process Re-Engineering in Materials Management
51. Benefits of outsourcing
52. Development of Supply Chain Management Strategies for implementation
53. E-Commerce and Web oriented Transactions -opportunities, advantages, threats and hazards
54. Sourcing by using search Engines/Yellow pages product catalogues
55. Development of Partners in Supply Chain Management
56. Software Packages and their potential advantages inMaterials Management
57. Globalization and International Purchasing
58. Benchmarking an effective Tool in Materials Management
59. Distribution Resources Planning
60. Effective SCM - process of Implementation
61. TQM for Purchasing Management
62. Performance Evaluation of the Purchase Process/function
63. Activity Based Costing of Purchase/Procurement Alliances
64. Critical factors in the Development of strategic Alliances
65. Impact of IT revolution in Materials Management and Future Opportunities
66. Analyzing Purchasing Performance using Activity Based Costing
67. Changing Role of Materials Managers in the currentscenario
68. Downsizing / Down Costing / Re-engineering Tools ofevaluation
69. Maintaining the Competitive Edge-Materials management the key driver `
70. Total cost of Ownership (TCO) - an analytical Tool of evaluation
71. Supplier selection criteria under the new PurchasingParadigm
72. Performance Appraisal system of Materials Managementpersonnel
73. Skill Development of Materials Management Personnel
74. Multi-disciplinary, Multiskilldevelopment in the area of materials management
75. Green Purchasing and Environment aspects
76. Systems Identification value added and no value added activities
77. Process mapping of Material Functions and Analysis.
78. Identification of Skills requirement and gaps in the knowledge bank.
79. Computerization of Material Management Functions.
80. Introduction of Information Technology and computers in Materials Management.
81. Identification of Competitive Edge in Materials Management
82. Business Laws and Value addition in Materials Management
83. Development of a Cyber Age Purchasing Organization
84. Human Resources Development in the Area of Materials Management
85. Purchasing Procedures in Govt., Public Organization and Govt. Undertakings.
86. Market Research and Forecasting Techniques inPurchasing
87. Application of Pareto Analysis in Vendor Development
88. Negotiation Strategies in Purchasing
89. Design, Development and Implementation of DecisionSupport System in Materials Management
90. Documentation - Key to Success in Import/Export
91. Distribution Management using Quantitative Methods/Operations Research
92. Logistics Management
93. Design, Development and Implementation of Logistics Information System
94. Role of Transportation Management in Logistics
95. Logistics Management the Key Performance Driver
96. Method of Carrying Quality Audit in Materials Management
97. Design and Development of Business Contracts, MOUS, Agreements and Terms and Conditions
98. Optimizing the Supply Chain Management for Value addition
99. Managing the Material Flow across the Supply Chain
100. Supply Chain Management in the Light of Globalization
101. Recycling of Materials
102. Conservation of Materials
103. Management of hazardous materials
104. Environmental management in stores
105. Selection of right packaging material
106. Bio-degradable Packaging
107. Storage and handling of perishable materials.

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