General Evaluator Guide: Lee Emerson Bassett Toastmasters

General Evaluator Guide
Lee Emerson Bassett Toastmasters

Contributors: Andreas Sundquist
Overview
The main functions of the General Evaluator are:
1. Lead the evaluation section of the meeting
2. Provide an evaluation of anything in the meeting not covered by other roles
In order to be a successful GE, you must not only be a good organizer and leader to run the
evaluation portion of the meeting, but also have an understanding of all the pieces that constitute a
good meeting. If you have never done this role before, please discuss it with your mentor beforehand.
To help you construct your evaluation of the meeting, this guide includes a checklist of standard
things you may want to look for. As with any evaluation, it is helpful to alternately give positive
comments and constructive criticism. By highlighting things that were done well, we encourage others
to imitate it, and by pointing out mistakes, other people will learn from it.
Several days before the meeting

Get confirmations and introductions from the Toastmaster or directly from the Evaluators
Send an introduction for yourself to the Toastmaster
Bring a notepad to record notes – you’re gonna need it
15 minutes before the meeting

Ask Evaluators for any last-minute introductions you didn’t receive
Make sure Evaluators and the Grammarian understand how to carry out their roles
During the meeting

Carefully take notes on everything that went wrong and right during the entire meeting. You will use
these to compose your 3 - 5 minute evaluation at the end.
During the evaluation portion of the meeting:
Give a justification for why we do evaluations in Toastmasters. Emphasize that everyone can learn
from evaluations, not just the speakers.
Introduce Evaluators in turn. Between each Evaluator, you may want to pause for a bit so the
camera operator can switch disks. An easy way to fill time is to use these pauses to ask people to
write feedback for the Toastmaster, and to vote for the Better Manager.
Ask the Timer for Evaluator times, vote for Best Evaluator.
Vote for Most Improved Speaker. This can be anyone who spoke, with a 4-vote minimum to win.
Vote for Better Manager and write feedback for the Toastmaster if you haven’t already.
Pass ballots to the Timer. Ask for a volunteer to help the Timer tally the votes.
When the commotion dies down, ask for the Grammarian’s report.
Give your evaluation of the entire meeting, then return control to the Toastmaster
Checklist:
Before the meeting
Did the Toastmaster announce the meeting to members via email well in advance?
Was the Toastmaster able to fill all the roles?
Were new role-takers given proper instruction and mentorship on how to carry out their roles?
Was a clear agenda displayed, with the following listed:
o All roles and names
o Speech title, speech #, speech goal
Meeting start
Did the meeting start on time?
Were role-takers present before the meeting start?
Did late members cause a distraction as they entered?
Did the Toastmaster do the following during the opening:
o Give an appropriate and energizing introduction
o Explain the format of the meeting to guests
o Introduce the Timer
o Introduce the Grammarian
Did members display their name tags?
General
Did the Toastmaster seem prepared?
Did the Toastmaster deliver powerful, smooth introductions to give speakers a good start?
Did people use proper salutations? For example, saying “Mr./Madame Toastmaster” when the
Toastmaster has given you control, or when you are giving back control
Did people unnecessarily thank the audience after their speech or apologize for making mistakes?
After their speech, did speakers hold their position until the Toastmaster/GE shook their hand to
relinquish control?
Was the language and content of all speeches appropriate for LEB? We try to avoid taboo subjects
such as sex, religion, or politics.
Timer
Did the Timer explain the reason for having the role?
o Keep the meeting running on time
o Help members build an internal clock
Did the Timer describe the timing rules accurately?
o Table Topics: Green card at 1:00, Yellow at 1:30, Red at 2:00, Stop sign at 2:30. Speeches must
be between 0:30 and 2:30 to qualify.
o Prepared speeches: If the target time is X, Green card at X – 2:00, Yellow at X – 1:00, Red at X,
Stop sign at X + 1:00. Speeches must be between X – 2:30 and X + 1:00 to qualify.
o Evaluations: Green card at 2:00, Yellow at 2:30, Red at 3:00, Stop sign at 3:30. Speeches must be
between 1:30 and 3:30 to qualify.
Did the Timer summarize the speaker times succinctly?
Did the Timer give short speech “recaps” if time permitted to help us remember them?
Did the Timer say who qualified?
Did the Timer hold up the colored cards for the duration of the time?
Grammarian
Did the Grammarian explain the duties of the role?
o Catch and fix grammatical errors
o Count unnecessary embolalia (filler words) such as “uh”, “um”, “ah”, “er”, “like”…
o Introduce a new Word-Of-The-Day and challenge speakers to use it
Did the Grammarian give a concise summary, without too much wasted time?
Did the Grammarian fail to count their own grammatical errors and filler words?
Table Topics
Did the Table Topics Master explain the reason for Table Topics – to practice our impromptu
speaking skills?
Did the TTM prepare questions from a theme or other creative idea and give an appropriate
introduction?
Did members display the appropriate red / green card?
Did the TTM call on people in the correct order:
1. People with green cards (members without a role)
2. Timer and Grammarian
3. People with red cards (members with a role)
4. If time permits, guest volunteers
Did the TTM ask the question first, then call on the person? This lets everyone be on their guard and
think about the question for a moment.
Did the TTM try to call on “veteran” members to start things off and “get the ball rolling”?
Did the TTM call on newer members or other members that don’t come frequently?
Did the TTM keep commentary to a minimum in order to get to as many speakers as possible?
Did the TTM target the question at appropriate members?
Were the questions too difficult to answer, or was there not enough material to work with?
Speeches
Were the introductions appropriate? Did they set up the speech subject and tone?
Did the introductions mention which speech # and speech objective the speaker was working on?
Did the Toastmaster give the audience a minute to write feedback for each speaker?
Were visual aids appropriate and effective for our setting?
Were visual aids such as PowerPoint presentations set up beforehand, for example during the break
or the one minute while writing feedback?
Evaluations
Did the Evaluators point out both good things and bad things to the speaker using the “sandwich”
technique? (layering the good and bad together)
Did the Evaluators focus on the particular manual speech objective of the speaker?
Did the Evaluators meet with the Speakers to determine if there was anything else they wanted the
evaluation to focus on?

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Lee Emerson Bassett Toastmasters

Several days before the meeting

15 minutes before the meeting

During the meeting

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