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    MTRB - Day 4.2 - P3M3 and PMO

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    Elvis
    The document discusses increasing project management capacity through P3M3 and PMOs. P3M3 is an organizational maturity model that assesses capabilities in portfolio, program, and project management. It identifies best practices and helps organizations improve by reaching higher maturity levels. PMOs support delivery, strategic planning, and acting as a center of excellence. Implementing P3M3 and establishing a PMO can help bring consistency, improve performance and project delivery, and increase an organization's project management capacity.

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    MTRB - Day 4.2 - P3M3 and PMO

    Uploaded by

    Elvis
    43 views21 pages
    The document discusses increasing project management capacity through P3M3 and PMOs. P3M3 is an organizational maturity model that assesses capabilities in portfolio, program, and project management. It identifies best practices and helps organizations improve by reaching higher maturity levels. PMOs support delivery, strategic planning, and acting as a center of excellence. Implementing P3M3 and establishing a PMO can help bring consistency, improve performance and project delivery, and increase an organization's project management capacity.

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    The document discusses increasing project management capacity through P3M3 and PMOs. P3M3 is an organizational maturity model that assesses capabilities in portfolio, program, and project management. It identifies best practices and helps organizations improve by reaching higher maturity levels. PMOs support delivery, strategic planning, and acting as a center of excellence. Implementing P3M3 and establishing a PMO can help bring consistency, improve performance and project delivery, and increase an organization's project management capacity.

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    © All Rights Reserved
    Download as PDF, TXT or read online from Scribd
    Download as pdf or txt
    43 views21 pages

    MTRB - Day 4.2 - P3M3 and PMO

    Uploaded by

    Elvis
    The document discusses increasing project management capacity through P3M3 and PMOs. P3M3 is an organizational maturity model that assesses capabilities in portfolio, program, and project management. It identifies best practices and helps organizations improve by reaching higher maturity levels. PMOs support delivery, strategic planning, and acting as a center of excellence. Implementing P3M3 and establishing a PMO can help bring consistency, improve performance and project delivery, and increase an organization's project management capacity.

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    of 21

    The path to increased Project Management Capacity

    P3M3 and PMO


    2 PORTFOLIOS, PROGRAMMES AND PROJECTS EVERYWHERE

    *Every organizational strategy only comes true successfully through the right
    execution of the right projects*

    Project Project
    A C

    Project Project
    B D
    3 PORTFOLIOS, PROGRAMMES AND PROJECTS EVERYWHERE
    PM I’ll manage my project the
    Standards
    same way I used to manage
    projects in other
    organizations

    I don’t need these


    bureaucratic things, I
    don’t have time for this,
    Project Project
    A C I need to deliver!

    Project
    B
    Project
    D
    The organization does not
    provide me guidance, so I
    will create my own way of
    ”how I work”
    My project is super simple and completely
    different from other projects, there’s no way to Note: this is common to
    apply this, these guys don’t get it that here we all organizations, in all
    have another reality altogether! industries and sectors
    4 PROBLEMS THAT MAY ARISE
    This can result in (among others):
    • Several approaches being used
    • Lack of consistency
    • Problems with continuity
    • Difficulties in planning,
    monitoring and measuring
    results
    Project Project • Increased dependency on
    A C
    specific people
    Project Project • Improper and misaligned
    B D
    communication (internal and
    external)
    • Inconsistent results
    • Stakeholder dissatisfaction
    5 HOW DID THE PROJECT MANAGEMENT COMMUNITY DEAL WITH IT
    Organizational Maturity Models were created
    These are the generally
    recognized best practices,
    and the evidences that
    support them

    Here are the Here are the Here are the Here are the Here are the
    things that when things that when things that when things that when things that when
    done well, give done well, give done well, give done well, give done well, give
    the best results the best results the best results the best results the best results

    IT Industry Government Development Engineering Other industries


    World
    P3M3 Overview

    What is P3M3?
    7 WHAT IS P3M3?

    An overarching tool designed to facilitate assessment of an organization’s


    current capabilities and offers ways to implement change and improvement

     Portfolio
     Programme P3
     Project
    P3M3
     Management
     Maturity M3
     Model

    • Office of Government Commerce – UK


    • 2014 owned by AXELOS
    • Assessment process for P3M3 developed by APM Group – revised by
    AXELOS in 2015
    8 WHAT IS P3M3?

     Guide for structured best practices


     To understand the key practices in effective
    programme and project management process
     To identify key practices that need to be embedded
    order to achieve the next maturity level
     To improve the capability to manage programme and
    projects effectively
    9 P3M3 FRAMEWORK

    P3M3

    Portfolio Management Programme Management Project Management


    (PfM3) (PgM3) (PjM3)

    Management Benefits Financial Stakeholder Risk Organisationa Resource


    Control Management Management Engagement Management l Governance Management

    Specific Attributes (across 7 Perspectives)

    Generic Attributes
    Planning
    Information Management
    Scrutiny and Review
    Skills and Competencies
    10 P3M3 FRAMEWORK

    Optimized
    Managed process
    process
    Defined
    process

    Repeatable
    process

    Awareness of
    process
    11 EXAMPLE OF ASSESSMENT RESULT

    Management Benefits Financial Stakeholder Risk Organizational Resource


    Control Management Management Engagement Management Governance Management

    Level
    4

    Level Level Level Level Level


    3 3 3 3 3

    Level Level Level Level Level Level Level


    2 2 2 2 2 2 2

    Level Level Level Level Level Level Level


    1 1 1 1 1 1 1
    P3M3

    Advantages
    13 P3M3 ADVANTAGES FOR ORGANIZATIONS

    Increased
    success

    Justification of
    Avoid
    continued
    duplications
    investment

    Consistency and
    knowledge Systematic
    sharing improvement
    14 P3M3 ADVANTAGES FOR ORGANIZATIONS

    Operational effectiveness

    Improved delivery performance

    Increased productivity / morale

    Improved stakeholder satisfaction

    Quality and success


    Overview

    PMO
    16 PMO FUNCTIONS AND SERVICES

    Strategic Planning and Portfolio Support


    (doing the right projects) - Supports
    management decision-making. Activities may
    Delivery include assessments on alignment with
    strategy, development of project prioritization
    models, planning support
    Strategic
    Planning Delivery support (doing projects the right
    way) - Supports delivery of the programme
    Centre of and projects. Activities may include providing
    Excellence expertise for start-up, planning and closing

    Centre of Excellence (doing projects


    consistently and well) - Applies project
    management standards in project
    management, encouraging consistent
    working practices and ensuring appropriate
    application
    17 PMO AND P3M3

    PMO
    • Current state • Improved
    • Improvement consistency,
    • Implement
    plan performance
    • Support and delivery
    • Future state • Mentor

    P3M3 CO
    18 PMO IMPROVEMENT PLAN APPROACH

    Think ahead…

    Deliverables Desired Outputs Desired Outcomes


    Improvement Plan
    (produce the outputs) (generate the desired
    outcomes)

    • Resources • Increased
    • Tools and • Improved execution
    • Schedule competence in
    templates of programmes and
    • Services to offer managing
    • Strategies / SOPs projects
    • Other programmes and
    • Training • Greater capacity to
    • Support projects achieve results
    • KPIs • Effective service • Improved
    and functions performance and
    delivery

    Stanford Advanced Project Management work back!


    19 MAKING CHANGE CONSISTENT

     Understand the culture

     Is the PMO role clear and understood by all?

     Are there conflicting understandings?

     Discipline and motivation is key

     Creating a new behaviour

     Continuous support and buy-in


    20 SOME FACTS

    30% Decrease in
    failed projects 22% Improvement
    in productivity 31%
    Increase in

    19% Project delivered


    ahead of
    schedule 15% Cost saving per
    project (% of
    total project
    cost)
    partner
    satisfaction

    45% Improvement in alignment of projects


    with the organization’s objectives

    State of the PMO , PMI - 2012 & 2014


    BETTER PROJECTS, BETTER LIVES

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