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Session 11:
Qualification Requirements
 Qualification Requirements
 Pre-qualification and Post-qualification requirements are the
same. It is just a matter of when to apply them
 Checking the qualification requirements is a must in all works
contracts
 The Bidding Document shall clearly define the qualification
requirements
 Setting the qualification requirements determines the outcome of
the Procurement process:
 if too high it will reduce competition

 If too low it will risk awarding the contract to a non-qualified

contractor
 Therefore, they should be set by qualified engineers

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Pre-qualification

 First step in procurement process

 Applicable to large and complex contracts in:
 Civil works (e.g. Dams, hydropower stations, power
transmission lines, pipelines, roads, railways, ports,
airports, water treatment plants, etc.)
 Information systems (hardware + software)
 Private sector participation (e.g. Management
contracts, BOT-BOO-BOOT, concession)
 All pre-qualified contractors are invited to bid

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Classification

 Precondition for participation in bidding

 Applicable to national contractors classified
by categories of works in accordance with
contract type and size and contractor
qualification
 Only contractors belonging to category/ies
specified in invitation to bid are eligible to
participate

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Post-qualification

 Last step in bid evaluation process

 Applicable to all goods and works contracts
 Award of contract to qualified bidder with
lowest evaluated responsive bid

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Short listing

 First step in consultants’ selection process

 Applicable to intellectual services contracts
(e.g. consultants, training)
 Only short listed firms or associations
(usually not less than three) are invited to
submit proposals

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Qualification for works

pass-fail criteria

1. General experience
 Average annual turnover:

“minimum 2 (1.5) per average estimated

cost/year in last - (two to five) - years”

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Qualification pass-fail criteria – cont.

2. Specific experience
 Scope of works: similar type & size of
contracts, similar conditions (e.g. Climate)

“Minimum number - (one to three) - of

contracts during last - (five to ten) -years

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Qualification pass-fail criteria – cont.

3. Production capacity
 Size of works:

“minimum ¾ of estimated required

production rate of selected key B.O.Q.
Item/s”

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Qualification pass-fail criteria – cont.

4. Personnel qualifications
 Managerial and technical key positions:
 Minimum number of similar projects successfully
managed by the incumbent
 Minimum number of years of experience (total and
in position)

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Qualification pass-fail criteria – cont.

5. Financial capabilities
 Past performances
 Liabilities/assets
 Cash flow requirement
“Minimum amount available for the period in months before
payment is received by contractor

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Qualification pass-fail criteria – cont.

6. Equipment capabilities
 Minimum key equipment listed
7. Contract commitments
 Current contracts commitments & works in
progress
8. Legal status
9. Litigation
10. References

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Pre-qualification for OCB

 Practice
 Large or complex civil works
 Custom designed equipment
 Information systems
 Industrial plant
 Private sector operations
 Specialised services

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Pre-qualification for OCB – cont.

 Objective
 Saves expense of bidding for
unqualified bidders
 Improves interest of leading
contractors
 Indicates interest of potential
contractors
 Establishes eligibility for domestic
preference (if any)
 Reduces potential for controversy

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Pre-qualification for OCB – cont.

 Information provided
 Description of works, size or cost
 Scope of contract
 Source of finance, terms of payment
 Implementation schedule
 Eligibility, language, procedures
 Pre-qualification requirements

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Pre-qualification for OCB – cont.

 Information requested
 Minimum necessary
 Avoid certificates
 Use standard questionnaire

 Number pre-qualified
 All firms who meet criteria (no maximum)

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Pre-qualification for OCB – cont.

 Evaluation
 Minimum financial/physical
resources may be specified

 Update
 Bid documents may require
update of information

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Pre-qualification for OCB – cont.

 Criteria
 Experience and past performance of
contractors
 of similar type and size (minimum)
 under similar conditions (minimum)
 annual turnover (minimum)

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Pre-qualification for OCB – cont.

 Personnel qualifications
 Key position
 General/specific experience (years)
 Financial status
 Past performance
 Liabilities / assets
 cash flow required

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Pre-qualification for OCB – cont.

 Criteria
 Contract commitments
 Equipment and plant proposed for works
 Description, location, condition
 Ownership / lease arrangements
 Legal status
 Ownership / registration
 Joint venture / sub-contract arrangements

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Post-qualification

 Only for lowest evaluated bidder

 Criteria: goods
 Capacity
 Technical capability
 Product reputation / performance
 Financial resources
 Parts and service

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Post-qualification – cont.
 Criteria: works
 Past experience
(size/complexity)
 Personnel resources
 Financial capacity
 Litigation /
arbitration history
 If there was pre-qualification, confirm that
bidder continues to meet qualification
criteria

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 Post-Qualification Smmary
 The PE shall determine to its satisfaction that the Bidder
who has submitted the lowest evaluated and
substantially responsive bid has the required minimum
qualification expertise, experience, capacity and
resources available to execute contract
 Determination shall be based only upon the documentary
evidence submitted by the Bidder in accordance with the
bidding document
 Criteria in the bidding document include:
 Experience and past performance on similar projects:
 Minimum number of years of general experience
 Specific experience: minimum number of similar
contracts of similar nature, complexity construction
method, current commitments/ works in progress
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 Post-Qualification summary 2
 Financial Details - Criteria:
 Average annual construction turnover
 Minimum Tender capacity
 Availability of funds/liquid assets/and or credit facilities
 Resource Details - Personnel and Equipment Criteria:
 Minimum level of personnel: Professional qualifications of
key personnel, construction project manager, minimum
number of engineers, other key staff
 Types and minimum quantity of essential equipment
 Minimum production requirements (for manufacturers)
 Litigation Details:
 History, current disputes, pending cases

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