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    Newgen Iedc: ( (See Rule 238 (1) )

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    E-Cell MPC
    1) The document is a utilization certificate for grants provided to autonomous organizations. 2) It requires information on grants received, expenditures incurred, and closing balances to be reported. 3) The certifying officers must ensure funds were used as intended and as outlined in relevant Acts, Rules and guidelines.

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    © All Rights Reserved
    Download as PDF, TXT or read online from Scribd

    Newgen Iedc: ( (See Rule 238 (1) )

    Uploaded by

    E-Cell MPC
    725 views4 pages
    1) The document is a utilization certificate for grants provided to autonomous organizations. 2) It requires information on grants received, expenditures incurred, and closing balances to be reported. 3) The certifying officers must ensure funds were used as intended and as outlined in relevant Acts, Rules and guidelines.

    Original Description:

    UTILIZATION-CERTIFICATE

    Original Title

    UTILIZATION-CERTIFICATE

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    © © All Rights Reserved

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    1) The document is a utilization certificate for grants provided to autonomous organizations. 2) It requires information on grants received, expenditures incurred, and closing balances to be reported. 3) The certifying officers must ensure funds were used as intended and as outlined in relevant Acts, Rules and guidelines.

    Copyright:

    © All Rights Reserved
    Download as PDF, TXT or read online from Scribd
    Download as pdf or txt
    725 views4 pages

    Newgen Iedc: ( (See Rule 238 (1) )

    Uploaded by

    E-Cell MPC
    1) The document is a utilization certificate for grants provided to autonomous organizations. 2) It requires information on grants received, expenditures incurred, and closing balances to be reported. 3) The certifying officers must ensure funds were used as intended and as outlined in relevant Acts, Rules and guidelines.

    Copyright:

    © All Rights Reserved
    Download as PDF, TXT or read online from Scribd
    Download as pdf or txt
    of 4

    Annexure – II

    (GFR 12-A, GFR 12-B and GFR 12-C)

    NewGen IEDC

    GFR 12 – A
    [(See Rule 238 (1)]

    FORM OF UTILIZATION CERTIFICATE


    FOR AUTONOMOUS OF THE GRANTEE ORGANIZATION

    Utilization Certificate for the year …………………………………..in respect of recurring/non-recurring


    GRANTS-IN-AID/SALARIES/CREATIONOF CAPITAL ASSETS

    1. Name of the Scheme …………………………………………………………


    2. Whether recurring or non-recurring grants …………………………………..
    3. Grants position of the beginnings of the Financial year
    (i) Cash in Hand/Bank
    (ii) Unadjusted advances
    (iii) Total

    4. Details of grants received, expenditure incurred and closing balances: (Actuals)

    Unspent Interest Interest Grant received during the year Total Expenditure Closing
    Balance of Earned deposited Available incurred Balance
    Grants thereon back to the Funds (5-6)
    received Government (1+2-
    years 3+4)
    [figure as
    at Sl. No.
    3 (iii)]
    1 2 3 4 5 6 7
    Sanction No. Date Amount
    (i) (ii) (iii)

    Component wise utilization of grants:

    Grant-in-aid-General Grant-in-aid-Salary Grant-in-aid-creation of Total


    capital assets

    Details of Grants position at the end of the year


    (i) Cash in Hand/Bank
    (ii) Unadjusted Advances
    (iii) Total
    Certified that I have satisfied myself that the conditions on which grants were sanctioned have been duly
    fulfilled/are being fulfilled and that I have exercised following checks to see that the money has been
    actually utilized for the purpose for which it was sanctioned:
    (i) The main accounts and other subsidiary accounts and registers (including assets registers) are
    maintained as prescribed in the relevant Act/Rules/Standing instructions (mentioned the Act/Rules)
    and have been duly audited by designated auditors. The figures depicted above tally with the audited
    figures mentioned in financial statements/accounts.
    (ii) There exist internal controls for safeguarding public funds/assets, watching outcomes and
    achievements of physical targets against the financial inputs, ensuring quality in asset creation etc. &
    the periodic evaluation of internal controls is exercised to ensure their effectiveness.
    (iii) To the best of our knowledge and belief, no transactions have been entered that are in violation of
    relevant Act/Rules/Standing instructions and scheme guidance.
    (iv) The responsibilities among the key functionaries for execution of the scheme have been assigned in
    clear terms and are not general in nature.
    (v) The benefits were extended to the intended beneficiaries and only such areas/districts were covered
    where the scheme was intended to operate.
    (vi) The expenditure on various components of the scheme was in the proportions authorized as per the
    scheme guidelines and terms and conditions of the grants-in-aid.
    (vii) It has been ensured that the physical and financial performance under ……………….. (name of the
    scheme has been according to the requirements, as prescribed in the guidelines issued by Govt. of
    India and the performance/targets achieved statement for the year to which the utilization of the fund
    resulted in outcomes given at Annexure – I duly enclosed.
    (viii) The utilization of the fund resulted in outcomes given at Annexure – II duly enclosed (to be
    formulated by the Ministry/Department concerned as per their requirements/specifications.)
    (ix) Details of various schemes executed by the agency through grants-in-aid received from the same
    Ministry or from other Ministries is enclosed at Annexure – II (to be formulated by the
    Ministry/Department concerned as per their requirements/specifications).
    Date:
    Place:

    Signature Signature

    Name …………………………………… Name …………………………………


    Chief Finance Officer Head of the Organisation
    (Head of the Finance)

    (Strike out inapplicable terms)


    GFR 12 – B
    [See Rule 256 (2)]

    FORM OF UTILIZATION CERTIFICATE

    (1) Certified that out of the grant of Rs………………..Sanctioned under……………………


    dated……………………, in favour of…………………………………………………………....during the
    year…………………an amount of Rs………………….has been utilized for the purpose for which it was
    sanctioned, and that the balance of Rs………………….remaining unutilized at the end of the
    year…………..has been surrendered to the Government (Vide No…………………., dated………….) / will
    be adjusted towards the grant payable during the next financial year.

    (2) Certified that I have satisfied myself that the conditions on which the grant was sanctioned have
    been duly fulfilled / are being fulfilled and that I have exercised the following checks to see that the money
    was actually spend for the purpose for which the grant was made.

    Kinds of checks exercised

    2.

    3.

    4.

    Signature*……………………………

    Designation…………………………

    Date………………………………....

    *(i) Signature of Chief Finance Officer (CFO) of Organization/Institute in case of Govt.


    Organization / Institute.
    (ii) Signature of Chartered Accountant (CA) in case of ‘Other than Govt. organization / Institute’.
    GFR 12 – C
    [See Rule 239]

    FORM OF UTILIZATION CERTIFICATE (FOR STATE GOVERNMENTS)


    (Where Expenditure incurred by Govt. Bodies only)

    SI. Letter Certified that out of Rs……………………………… of


    Amount
    No. No. and Date grants sanctioned during the year……………in favour
    of ………………………………………………….
    under the Ministry / Department Letter No. given in the
    margin and Rs……………………………………… on
    account of unspent balance of the previous year, a sum
    of Rs……………………… has been utilized for the
    propose of…………………………….. for which it was
    sanctioned and that the balance of
    Rs…………………….. remaining unutilized at the end
    of the year has been surrendered to Government (Vide
    No.…………………………………… dated …………/
    will be adjusted towards the grants payable during the
    next year……………………
    Total

    2. Certified that I have satisfied myself that the conditions on which the grants –in-aid was sanctioned have
    been duly fulfilled / are being fulfilled and that I have exercised the following checks to see that the
    money was actually utilized for the propose for which it was sanctioned.

    Kinds of checks exercised

    1
    2.
    3.
    4.
    5.
    Signature……………………………
    Designation…………………………
    Date………………………………....

    PS: The UC shall disclose separately the actual expenditure incurred and loans and advances given to
    suppliers of stores and assets, to construction agencies and like in accordance with scheme guidelines
    and in furtherance to the scheme objectives, which do not constitute expenditure at the stage. These
    shall be treated as utilized grants but allowed to be carried forward.

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