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    AP STAFF Job Description

    Uploaded by

    Marvin Celedio
    The document describes the job position of an Accounts Payable Staff. The essential job functions include processing invoices and payments, reconciling accounts, maintaining records and ledgers, communicating with vendors, and assisting with audits. Monthly deliverables for the position are an updated Cash Disbursement Book, aged accounts payable schedule, supplier subsidiary ledgers, unreleased and outstanding checks schedules.

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    Download as DOCX, PDF, TXT or read online from Scribd

    AP STAFF Job Description

    Uploaded by

    Marvin Celedio
    94 views1 page
    The document describes the job position of an Accounts Payable Staff. The essential job functions include processing invoices and payments, reconciling accounts, maintaining records and ledgers, communicating with vendors, and assisting with audits. Monthly deliverables for the position are an updated Cash Disbursement Book, aged accounts payable schedule, supplier subsidiary ledgers, unreleased and outstanding checks schedules.

    Original Description:

    SAMPLE JOB DESCRIPTION

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    The document describes the job position of an Accounts Payable Staff. The essential job functions include processing invoices and payments, reconciling accounts, maintaining records and ledgers, communicating with vendors, and assisting with audits. Monthly deliverables for the position are an updated Cash Disbursement Book, aged accounts payable schedule, supplier subsidiary ledgers, unreleased and outstanding checks schedules.

    Copyright:

    © All Rights Reserved
    Download as DOCX, PDF, TXT or read online from Scribd
    Download as docx, pdf, or txt
    94 views1 page

    AP STAFF Job Description

    Uploaded by

    Marvin Celedio
    The document describes the job position of an Accounts Payable Staff. The essential job functions include processing invoices and payments, reconciling accounts, maintaining records and ledgers, communicating with vendors, and assisting with audits. Monthly deliverables for the position are an updated Cash Disbursement Book, aged accounts payable schedule, supplier subsidiary ledgers, unreleased and outstanding checks schedules.

    Copyright:

    © All Rights Reserved
    Download as DOCX, PDF, TXT or read online from Scribd
    Download as docx, pdf, or txt
    of 1

    EMPLOYEE NAME:

    JOB POSITION: ACCOUNTS PAYABLE STAFF


    PURPOSE: Perform routine accounting work in the accounts payable department.

    ESSENTIAL JOB DESCRIPTIONS AND FUNCTIONS

    1. Perform all aspects of the accounts payable function by matching purchase orders (PO),
    delivery receipt (DR) to invoices and entering the invoices into the sytem according to
    department policies and deadlines. Identify errors or discrepancies and resolve before
    processing. Prepare check vouchers.
    2. Process check payments and schedule releases.
    3. Record and maintain journal entries in the Cash Disbursement Book.
    4. Reconcile payable related accounts; and submit journal entry requests to the
    Accounting Manager for adjustment to the general ledger.
    5. Received bills without purchase orders, send document to departments for approval
    and signatures; follow up as necessary then process payment.
    6. Resolve any outstanding balances on accounts, including utilities, telephone, mail, or
    email communications with vendors.
    7. Maintain subsidiary ledgers for each supplier. Maintain an updated schedule of accounts
    payable with ageing report.
    8. Communicate with suppliers on status of their accounts pending payments and or
    lacking requirements.
    9. Provide accurate and effective document preparation and records management relative
    to the accounts payable function in accordance in accordance with company policy and
    accepted accounting practices
    10. Assist in annual or periodic audit by preparing assigned reports or providing
    documentation as directed by the Accounting Manager.
    11. Maintain a procedure manual of accounts payable tasks as a guide for backup assistance
    when such assistance becomes necessary.
    12. Research and recommend programs, policies and procedures to improve the
    effectiveness and efficiency of the accounts payable function, including new software,
    internal controls, new electronic payment technologies, and customer service.
    13. Work effectively with colleagues by practicing punctuality, respect for deadlines,
    collaborative problem solving, and honest communication.
    14. Build trusting relationships by acting with integrity, courtesy, and responsibility, even in
    the face of stress or demanding workplace conditions.
    15. Meet all required standards of confidentiality and safety.
    16. Maintain work areas in a clean and orderly manner.
    17. Assist with other projects as needed.

    MONTHLY DELIVERABLES: Must be submitted on or before fifth day of the following month.

     Updated Cash Disbursement Book


     Timely Schedule of Aged Accounts Payable
     AP Subsidiary Ledger Per Supplier
     Updated Non-trade Suppliers Profile
     Schedule of Unreleased Checks
     Schedule of Outstanding Checks

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