ACCOUNTS CLERK (INVENTORY)

JOB DUTIES

Reconcile financial records of goods received against supplier invoices and purchase orders to verify
accuracy of quantities ordered and agreed pricing for shipments received and invoiced. Escalate any
discrepancies.

Process Goods Received Notes (GRNs) for Warehouse and Staff Shop to record goods physically received
from suppliers and ensure the ERP system is accurately updated within expected timeframes.

Review financial records and other relevant documentation related to foreign shipments and ensure the
ERP system costing inputs by Customs Department are accurate and approved prior to posting in the
system.

Input relevant financial data into the Container Tracker to reflect shipments received and processed in
the system.

Ensure all financial records relating to short-shipments and non-conforming inventory (damages, poor
quality) are identified and financially adjusted in the ERP system.

Ensure all financial records and related documentation are prepared accurately and within expected
timeframes for insurance and/or supplier claims submission.

Review and process inter-warehouse and supply chain transfers between warehouses

Review and process adjustment requests for product specials, free offers and banded items transfers,
cost change, disposals, etc.

Monitor and process supplier credits in the ERP system, accurately and within expected timeframes.

Generate reconciliation reports for supplier statements with Accounts Payables and report and resolve
any discrepancies. Escalate to management as required.

Assist with reporting and reconciliation of inventory counts by External/Independent Auditors and assist
with investigations and corrective actions.

QUALIFICATIONS/ EDUCATION AND EXPERIENCE

Tertiary qualifications in Accounting and/or ACCA Level 1, minimum2-3 years’ working experience in
Accounting

Experience in working with an ERP Software related to costings, inventory / financial transactions, and
the General Ledger.
KNOWLEDGE, SKILLS AND ABILITIES:

Proficient in Microsoft Office

Excellent numerical and analytical skills

Excellent communication and interpersonal skills

Ability to work efficiently with minimal supervision

ACCOUNTS CLERK

To perform a range of Clerical, Accounting and Support function for the Finance department.

Essential Duties and Responsibilities:

The Accounts Clerk will be responsible for:

Assisting in month end reporting procedures

Processing accounts payables and receivables.

Performing filing and general administrative tasks.

Accounts Receivables duties:

Ensuring all charge invoices are accurately filed away on a timely basis.

Reconciling invoices to statements before sending out to customers on a regular basis.

Liaising with customers on all outstanding debts.

Making arrangements to collect payments from customers.

Systematically calling and liaising with all customers under their charge duly noting dates to correspond
with them.

Placing delinquent customer accounts on hold and informing them of this move.

Meeting with customers who come in and resolving issues.

Issuing receipts to customers.

Ensuring new charge customers have filled out credit application forms which have been approved by
the Credit Controller and an authorized credit limit established.

Informing customers of nearing credit limit and payments are due.

Ensuring all payments together with invoices are passed for entry and application on a timely basis.

Log all invoices received for both Cash and Charge.

Account for missing invoices, investigate and locate them.

Account for missing purchase orders and send out daily emails requesting the CSR to submit.

Preparation of credit notes.

Preparation of delivery notes and maintenance of the log book.

Log and account for all receiving reports.

Log and file invoices which have been edited and reprinted.

Log and file invoices which have been void.

Preparation and maintenance of South document transmittals.

Accounts Payables duties:

Ensure all procedures are followed for preparation of cheques.

Data entry of invoices, credit notes and all other charges and payments relating to accounts payable
function.

Receiving and Matching of Invoices on Purchase Orders on Accounting Software.

Matching of Payment of all local Invoices.

Ensure filing system is accurately maintained for all suppliers’ invoices and credit notes.

Ensures that all vendor accounts are reconciled to supplier statements on a monthly basis.

Preparation of bank letters.

Daily dispatching of cheques.

Preparing all Journal entries relating to the payable accounts

Maintaining schedules of the Accounts Payable for internal circulation.

Monthly reconciliation of all L accounts relating to local accounts payable

Preparing monthly payables reports for Management Accounts

Addressing queries from suppliers and internal Divisions, providing research and follow up as required

Analyzing VAT for local suppliers

Recalculation of translation of foreign exchange rates to the prevailing market rates

Preparing Audit Schedules related to Accounts Payable function.

Cashing duties:

1. Count cash at beginning of shift to ensure correct float and adequate change.

2. Receive payments by cash, cheque, debit and credit cards.

3. Apply payments to invoices.

4. Issue change due to customers and receipts and refunds where necessary, ensuring proper
documentation and authorization.

5. Balance sales transactions at end of shift in accordance with report from Compass and ensure proper
hand over.

6. Reporting problems to immediate supervisor for timely resolution of customer queries.

7.Any other related duties required by your supervisor and manager.

Inventory Clerk duties:

Completing all data entry associated with stock request as required via the In-transit entry on GP.

Updating GP with all stock received via transfers from other branches while ensuring that all data is
entered accurately. (i.e.: quantities, bin locations etc)

Liaising with the Warehouse and Showroom team to ensure all shelves/bins are labeled accurately and
GP updated where necessary.

Entering of bin transfers when/if stock is relocated within the Warehouse or Showroom.
Ensuring that Goods Received Notes are completed by the Warehouse receiving staff for local purchases
and that all relevant documentation is submitted to Inventory Department - Head Office for processing.

Update GP or other company databases with relevant inventory information accurately, forwarding all
incomplete documents to the Manager for resolution.

Maintains data entry requirements by following relevant policies and procedures.

Assisting with physical stock counts which include verification and adjustments.

Assisting with resolution of inventory queries.

Administrative duties: i.e. filing ensuring that all inventory related documents are filed and stored in
chronological order.

Any other responsibilities as designated by the Manager in achieving departmental goals.

CORE COMPETENCIES

Excellent numerical skills and attention to detail

Strong verbal and written communication skills and “people” skills

Must be flexible, honest and reliable

Organization-the ability to establish priorities and courses of action for self and/or others

Flexibility- the ability to adjust to changing needs, adapt to different people, willingness to do whatever
is necessary to get the task done

Strong Knowledge of Collection regulation and credit practices.

Must possess a high level of moral judgment for handling confidential information and monetary
transactions.

Strong diplomatic, negotiation, conflict resolution skills in order to handle late payments and delinquent
accounts.

Strong work ethic and positive team attitude.

Excellent Team work and team building Skills.

Strong Analytical skills

MINIMUM QUALIFICATIONS
A minimum of five (5) CXC/Ordinary Level passes, including Mathematics, English and Principles of
Accounts

CAT qualified or Pursuing FIA/ACCA / ABE/ or Equivalent.

A minimum of one (1) year experience.

Proficiency in Microsoft Office applications.

Computer Literate

Pursuing Tertiary Level Accounting Qualification

Ability to read/write English at a proficient level.

Experience with Microsoft Dynamic Great Plains will be an asset.

Experience working in an Accounts Receivable Capacity.

Able to perform moderate to complex accounts reconciliations.

Experience in Cashing

Knowledge of an Accounting software package

Strong proficiency in Microsoft Office applications

Customer Focus:

Develop strategies to satisfy the customer needs and the ability to influence employees to provide the
service.

Communication:

Communicate strategies for a diverse workforce and to manage relationships to accomplish company
and departmental goals. Maintain open and consistent communications.

Risk Management:

Identify the potential risks and associated benefits of business development for MESL, optimising
profitability through the effective management of resources available.

Dimensions and Scope of Role

Operates within the framework of the Policies and Procedures of the Company.

Operates within the framework to the job functions as may be required.

Operated within the framework of the Employee Manual.

Management may assign other tasks than these tasks set out in this Job Description or from time to time
may vary this Job Description.

TEMPORARY ACCOUNTS CLERK

We are looking for a dynamic individual with a great personality and with a drive for working with
numbers

Job Summary

The Accounts Clerk is responsible for performing administrative duties that support the operations of
the Finance Department and for verifying and maintaining accounting information. All activities must
conform to organizational guidelines and standards and to all legal requirements.

Principal Duties and Responsibilities

1. Receives Balance Sheets and performs the necessary checks to ensure completeness and carries out
all processing activities, such as: -

 Records Sales Promotions on respective sheets for each restaurant.

 Verifies Cash Register amount against Balance Sheet.
 Audits daily sales and cash reports.
 Checks accuracy on Cashier’s Report against what is written on the Balance Sheet.
 Checks unusual or large pay-out on Petty Cash and reports any discrepancies.
 Verifies deposits and ensures that what is written on the Balance Sheet coincides with deposit.
slip.
 Verifies LINX, Visa transactions, WiPay and online payments.
 Ensures that all Balance Sheets are placed in order of cashiers’ Reports.
 Ensures meal vouchers are equal to what is recorded on Balance Sheet.
 Enters sales on applicable software, for each Restaurant.
 Enters all transactions made in order of date and cashier’s Report # i.e. date, cash register sales,
refunds, short, over, vat sales, vat meal vouchers and deposits, Initial and date.
 Records and dates all cash shortages in accordance with established guidelines.
 Records all payments made to employees via Petty Cash.

2. Prepares vouchers for suppliers’ invoices.

3. Enters all general ledger, petty cash payments, accounts payable invoices and generates cheques.

4. Maintains Local Purchases, Filing etc. in accordance with established guidelines.

5. Verifies information against computer printout and makes corrections where necessary.

6. Prepares and submits Accounts activity reports.

7. Verifies information before closing off one month and starting a new month.

8. Participates in stock counts as required.

9. Performs all other duties relevant to job position.

Qualifications Skills and Experience

5 CXC passes including English, Mathematics and Principles of Accounts.

Certification in the accounting field will be an asset.

At least one (1) year experience in a similar position.

Proficiency in Microsoft Office Suite.

Knowledge, Skills and Abilities

Strong communication skills.

Very good organizational skills.

Able to work with minimal supervision.

Detail-oriented.

ACCOUNTING CLERK

Highgate is a leading real estate investment and hospitality management company widely recognized as
an innovator in the industry. Highgate is the dominant player in major U.S. gateway cities including New
York, Boston, Miami, San Francisco and Honolulu, with a growing Caribbean and Latin America footprint.
The hospitality forward company provides expert guidance through all stages of the property cycle, from
planning and development through recapitalization or disposition. Highgate has a proven record of
developing its diverse portfolio of bespoke lifestyle hotel brands, legacy brands, and independent hotels
and resorts with contemporary programming and digital acumen. The company utilizes industry-leading
revenue management tools that efficiently identify and predict evolving market dynamics to drive
outperformance and maximize asset value. With an executive team consisting of some of the most
experienced hotel management leaders, the company is a trusted partner for top ownership groups and
major hotel brands. Highgate maintains corporate offices in New York, Chicago, Dallas, London, Miami,
and Seattle. www.highgate.com.

The Accounting Clerk is responsible for ensuring the key functions of payroll processing, cash handling,
and accounts receivable processing and collections, are completed in a timely and accurate manner.

identifying and solving problems as necessary.

• Review and ensure accuracy and appropriateness of all payroll input and output.

• Monitor, prepare, and communicate financial reports in accordance with Highgate Hotels’s required
due dates.

• Retrieve and process all deposits in accordance with hotel standards.

• Maintain an adequate supply of cash/change and provide cash/change to all departments as needed

• Prepare Cash Over/Short reports on a daily, monthly, and yearly basis.

• Issue and redeem cashier banks as needed by the departments with the approval of the Accounting
Manager.

• Audit cashier banks as required by hotel standards. Maintain all documentation.

• Process “due backs” on a timely basis.

• Maintain all cashier contracts.

• Process petty cash receipts and reimbursements on a regular basis and inform management of any
deviation to policy.

• Assist the sales effort in establishing customer credit in accordance with Highgate Hotels’s policies.

• Assist in the credit process of application processing, reference checks, credit limitation, direct billing
list, deposit requirements, and all other credit-related activities.

• Provide customers with accurate and timely invoices, statements, and schedules.

• Respond to customer inquiries in a timely fashion and communicate all issues and/or disputes to the
appropriate supervisor(s).

• Maintain an efficient collection process to include an organized filing and tracing system, issuing
letters, monitoring returned checks and charge backs, performing collection calls and preparing bad
debt write-offs.

• Monitor guest ledger, advance deposit ledger and any other related ledgers to ensure proper internal
control.

• Keep management aware of any unusual operation or financial occurrences and/or significant
deviations from policies and procedures.

• Ensure overall guest satisfaction.

• College courses in an associate field preferred.

• Must be proficient in Windows, Company approved spreadsheets and word processing

• Flexible and long hours sometimes required.

• Sedentary work – Exerting up to 10 pounds of force occasionally, and/or a negligible amount of force
frequently or constantly to lift, carry, push, pull or otherwise move objects

Maintain a warm and friendly demeanor at all times.

• Must be able to effectively communicate both verbally and written, with all level of employees and
guests in an attentive, friendly, courteous and service oriented manner.

• Must be effective at listening to, understanding, and clarifying concerns raised by employees and
guests.

• Must be able to multitask and prioritize departmental functions to meet deadlines.

• Approach all encounters with guests and employees in an attentive, friendly, courteous and service-
oriented manner.

• Attend all hotel required meetings and trainings.

• Maintain regular attendance in compliance with Highgate Hotels Standards, as required by scheduling,
which will vary according to the needs of the hotel.

• Maintain high standards of personal appearance and grooming, which includes wearing the proper
uniform and nametag.
• Comply with Highgate Hotels Standards and regulations to encourage safe and efficient hotel
operations.

• Maximize efforts towards productivity, identify problem areas and assist in implementing solutions.

• Must be effective in handling problems, including anticipating, preventing, identifying and solving
problems as necessary.

• Must be able to understand and apply complex information, data, etc. from various sources to meet
appropriate objectives.

• Must be able to cross-train in other hotel related areas.

• Must be able to maintain confidentiality of information.

• Must be able to show initiative, including anticipating guest or operational needs.

• Perform other duties as requested by management

ACCOUNTS TRAINEE

Grant Thornton ORBIT Solutions Ltd is in search of an enthusiastic accounts trainee to join our team.

Key responsibilities include but are not limited to the following:

Record all supplier and customer invoices

Prepare supporting cheque payment vouchers for all cheques when required
Record petty cash and cheque payments for all suppliers

Record receipts for all customers

Reconcile and verify journals

Provide other general ad hoc accounting support as required

Qualifications

CXC Passes which inlude POA, Maths and English

Must be pursuing ACCA Level 1

Knowledge of Microsoft Office and Peachtree.

Knowlege of Peachtree would be an asset