(Regd. Office: C-7, Urja Bhawan, Sector-6, Panchkula) : Page - 1/49

DEEN BANDHU CHHOTU RAM THERMAL POWER STATION YAMUNANAGAR
(A Unit of Haryana Power Generation Corporation Limited)

(Regd. Office: C-7, Urja Bhawan, Sector-6, Panchkula)
Corporate Identity No. U45207HR1997SGC033517
Website:-www.hpgcl.org.in
(An ISO 9001, 14001 & OHSAS 18001 Certified Company)
TENDER DOCUMENT
FOR
Supply, Erection, Testing & Commissioning of 02 No.

Digital Automatic Voltage Regulator for Generator
Excitation System and Replacement with existing
Chinese Make AVR for 2X300 MW Unit-I&II, DCRTPP,
HPGCL, Yamuna Nagar.
CHIEF ENGINEER/DCRTPP.
DEEN BANDHU CHHOTU RAM THERMAL POWER STATION, HPGCL,
YAMUNANAGAR
TELEPHONE NO. 01732-206457, M-09354782198, 9354782145
E-MAIL ID- [email protected]

[email protected]
Page - 1/49
HARYANA POWER GENERATION CORPORATION LTD.
Regd. Office- C-7, Urja Bhawan, Sec-6, Panchkula
(Corporate Identity Number: U45207HR1997SGC033517)
Website: www.hpgcl.org.in, E-mail. : [email protected], Fax No. 01732-204513
INDEX
Sr. Description Page No.

No.
1. Notice Inviting Tender 3-4
2. Instructions to bidder on Electronic Tendering System 5-6
(Annexure-A)
3. Instructions to the bidder (Annexure-B) 7-9
4. General terms and conditions of contract (Annexure-C) 10-17
5. Concessions / Benefits to Micro and Small Enterprises (MSEs) 18-19
(Annexure-D)
6. Seeking benefits / concessions in past performance / 20
Experience & Purchase Preference by Haryana based
manufacturing Micro & Small Enterprises (MSEs) in the state
Public Procurement (Annexure-E-1)
7. Seeking the benefits / concessions by Haryana based 21-23
manufacturing Medium Enterprises in Past Performance /
Experience & Purchase Preference in the state Public
Procurement (Annexure-E-2& 3)
8. Technical Specification of digital AVR (Annexure-F) 24-34
9. Generator Technical Data Sheet (Annexure-G) 35-36
10. Drawings (Annexure-H) 37-43
11. Scope of work (Annexure-I) 44-45
12. Rate Quoting Sheet (Annexure-J) 46
13. Statement of Bidder (Annexure-K) 47
14. Acceptance certificate (Annexure-L) 48
15. Check list for Contractor (Annexure-M) 49
Page - 2/49
Regd. Office- C-7, UrjaBhawan, Sec-6, Panchkula
ONLINE NOTICE INVITINGTENDER (E-TENDER)
Tender Enquiry No. 04/EMD-I/153/DCRTPP/2017-18 dated 29-11-2017

Description of Work Supply, Erection, Testing & commissioning of 02 No.
Digital Automatic Voltage Regulator for Generator
brushless Excitation System and Replacement with
existing Chinese Make DVR for 2X300 MW Unit-I&II,
DCRTPP, HPGCL, Yamuna Nagar.
Start date and time of tender uploading 29-11-2017 at 18:00 Hrs.

Last date for downloading of tender 19-12-2017 at 13:00 Hrs.
& Bid Preparation
Technical Opening (Part-I) 19-12-2017 at 15:30 Hrs.
Tender document Fee (Non-refundable) Rs. 1200/-
E-service Fees (Non – refundable) Rs. 1000/-
Earnest Money(refundable) Rs.2,55,000/-
Instructions to bidder on Electronic As per Annexure-A
Tendering System
Instructions to the bidder As per Annexure-B
General terms and conditions of As per Annexure-C

contract
Technical Terms & Conditions As per Annexure-D
Scope of work As per Annexure-E
Price Quoting Sheet As per Annexure-F
Statement of Bidder As per Annexure-G
Acceptance certificate As per Annexure-H
Check list for Contractor As per Annexure-I
Contact Information Executive Engineer/EMD-I, DCRTPP, HPGCL,

Yamuna Nagar-135001.
Mob. No.- 9354782198,9354782145
Page - 3/49
NIT No. 04/EMD-I/153/DCRTPP/2017-18 Dated 29-11-2017

NOTICE INVITING TENDER (E-TENDER)
Chief Engineer/DCRTPP, HPGCL, Yamuna Nagar invites sealed tenders in two parts from the
reputed, registered and experienced firms for Supply, Erection, Testing & commissioning of 02 No.
Digital Automatic Voltage Regulator for Generator Excitation System and Replacement with
existing Chinese Make AVR for 2X300 MW Unit-I&II, DCRTPP, HPGCL, Yamuna Nagar.
NIT No. Description Tender Fee EMD (Rs.) e-service Last date of
(Rs.) (Non Fees submission of
refundable) (Rs.) Bids online
04/EMD- Supply, Erection, Testing 1200/- 2,55,000/- 1,000/- 19-12-2017 at
I/153/DCR & commissioning of 02 13:00 hrs
TPP/2017 No. Digital Automatic
-18 dated Voltage Regulator for
29-11- Generator Excitation
2017 System and Replacement
with existing Chinese
Make AVR for 2X300 MW
Unit-I&II, DCRTPP,
HPGCL, Yamuna Nagar .
Information Regarding Online Payment of Tender Document , e Service & EMD Fee.
The Bidders can download the tender documents from the Portal:
https://haryanaeprocurement.gov.in.
The Bidders shall have to pay for the Tender documents, EMD Fees & eService Fee online
by using the service of secure electronic payment gateway. The secure electronic payments
gateway is an online interface between contractors and online payment authorization networks. The
Payment for Tender Document Fee and eService Fee can be made by eligible bidders/ contractors
online directly through Debit Cards & Internet Banking Accounts and the Payment for EMD can be
made online directly through RTGS / NEFT.
NOTE: If the tenders are cancelled or recalled on any grounds, the tender document fees & e-
service fee will not be refunded to the firm.
The Tenderers can submit their tender documents (Online) as per the dates mentioned in the key
dates:-
Key Dates
Sr. Department Stage Tenderers Stage Start date Expiry date
No. and time and time
1 Tender Authorization & - 29-11-2017 at
Publishing 10:00 hrs
2 - Downloading of Tender 29-11-2017 at 19-12-2017 at
Documents, Bid 18:00 hrs 13:00 hrs
Preparation & Bid
submission
3 Technical Opening (Part-I) - 19-12-2017 at
15:00 hrs
4 Short listing of Technical Will be
bids & Opening of Financial intimated to
Bid the firms on
their e-mail
Executive Engineer/EMD-I,
For Chief Engineer/ DCRTPP,
Page - 4/49
Annexure-A
Instructions to bidder on Electronic Tendering System

1. Registration of bidders on e-Procurement Portal:-
All the bidders intending to participate in the tenders processed online are required to get
registered on the Haryana centralized e-Procurement Portal i.e.
https://haryanaeprocurement.gov.in. Please visit the website for more details.
2. Obtaining a Digital Certificate:
2.1 The Bids submitted online should be encrypted and signed electronically with a valid Digital
Certificate to establish the identity of the bidder bidding online. These Digital Certificates are
issued by an Approved Certifying Authority, by the Controller of Certifying Authorities,
Government of India.
2.2 A Digital Certificate is issued upon receipt of mandatory identity (i.e. Applicant’s PAN Card) and
Address proofs and verification form duly attested by the Bank Manager / Post Master / Gazetted
Officer. Only upon the receipt of the required documents, a digital certificate can be issued. For
more details please visit the website – https://haryanaeprocurement.gov.in.
2.3 The bidders may obtain Class-II or III digital signature certificate from any Certifying Authority or
Sub-certifying Authority authorized by the Controller of Certifying Authorities or may obtain
information and application format and documents required for the issue of digital certificate
from:
M/s Nextenders (India) Pvt. Ltd.
O/o. DS&D Haryana,
SCO – 09, IInd Floor,
Sector – 16,
Panchkula – 134108
E - mail: [email protected]
Help Desk: 1800-180-2097 (Toll Free Number)
2.4 Bid for a particular tender must be submitted online using the digital certificate (Encryption &
Signing), which is used to encrypt the data and sign the hash during the stage of bid preparation
& hash submission. In case, during the process of a particular tender, the user loses his digital
certificate (due to virus attack, hardware problem, operating system or any other problem) he will
not be able to submit the bid online. Hence, the users are advised to keep a backup of the
certificate and also keep the copies at safe place under proper security (for its use in case of
emergencies).
2.5 In case of online tendering, if the digital certificate issued to the authorized user of a firm is used
for signing and submitting a bid, it will be considered equivalent to a no-objection
certificate/power of attorney /lawful authorization to that User. The firm has to authorize a
specific individual through an authorization certificate signed by all partners to use the digital
certificate as per Indian Information Technology Act 2000. Unless the certificates are revoked, it
will be assumed to represent adequate authority of the user to bid on behalf of the firm in the
department tenders as per Information Technology Act 2000. The digital signature of this
authorized user will be binding on the firm.
2.6 In case of any change in the authorization, it shall be the responsibility of management / partners
of the firm to inform the certifying authority about the change and to obtain the digital signatures
of the new person / user on behalf of the firm / company. The procedure for application of a
digital certificate however will remain the same for the new user.
2.7 The same procedure holds true for the authorized users in a private/Public limited company. In
this case, the authorization certificate will have to be signed by the directors of the company.
3 Opening of an Electronic Payment Account:
Tender document can be downloaded online. Bidders are required to pay the tender documents
fees online using the electronic payments gateway service. For online payments guidelines,
please refer to the Home page of the Haryana e-tendering Portal
http://haryanaeprocurement.gov.in.
4 Pre-requisites for online bidding:
In order to bid online on the portal http://haryanaeprocurement.gov.in , the user machine must be
updated with the latest applicable Java. The link for downloading latest java applet is available
on the Home page of the e-tendering Portal.
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Annexure-A


5 Online Viewing of Detailed Notice Inviting Tenders:
The bidders can view the detailed N.I.T and the time schedule (Key Dates) for all the tenders
floated through the single portal e Procurement system on the Home Page at
6 Download of Tender Documents:
The tender documents can be downloaded free of cost from the e-Procurement portal
7 Key Dates: The bidders are strictly advised to follow dates and times as indicated in the
online Notice Inviting Tenders. The date and time shall be binding on all bidders. All online
activities are time tracked and the system enforces time locks that ensure that no activity or
transaction can take place outside the start and end dates and the time of the stage as defined
in the online Notice Inviting Tenders.
8 Bid Preparation (Technical & Financial) Online Payment of Tender Document Fee, eService
fee, EMD fees and Submission of Bid Seal of online Bids:
8.1 The online payment for Tender document fee, eService Fee & EMD can be done using the
secure electronic payment gateway. The Payment for Tender Document Fee and eService Fee
can be made by eligible bidders/ contractors online directly through Debit Cards & Internet
banking accounts and the Payment for EMD can be made online directly through RTGS / NEFT.
The secure electronic payments gateway is an online interface between contractors and Debit
card / online payment authorization networks.
8.2 The bidders shall upload their technical offer containing documents, qualifying criteria, technical
specification and all other terms and conditions except the rates (price bid).
The bidders shall quote the prices in price bid format.
8.3 Submission of bids will be completed by submission of the digitally signed & sealed bid as stated
in the time schedule (Key Dates) of the Tender.
9 Tender Closing:
After the submission of bid by the bidders, the bidding round will be closed. Once the online
tender is closed, no new Vendor can bid in the tender.
NOTE:-
(A) If bidder fails to complete the Online Bid Submission stage on the stipulated date and
time, his/hers bid will be considered as bid not submitted, and hence not appear during
tender opening stage.
(B) From the starting date of tender downloading to final date of submission of bid, the bidder
can rework on his bid number of times he wants. If bidder submits the revised bid
including price bid, original bid will automatically deleted and this revised bid will become
original bid. No revised bid will be submitted after Part-I (Technical Bid) is opened.
(C) Complete bid will only be submitted after realization of tender document’s fee and EMD.
(D) Bidders participating in online tenders shall check the validity of his/her Digital Signature
Certificate before participating in the online Tenders at the portal
For help manual please refer to the ‘Home Page’ of the e-Procurement website at
https://haryanaeprocurement.gov.in, and click on the available link ‘How to..?’ to download
the file. 1
HPGCL, Yamuna Nagar
Page - 6/49
Annexure-B

INSTRUCTIONS TO THE BIDDERS
1. Pre-Qualifying Requirements (PQRs) / Eligibility Conditions for the Tenderers:-
The Bidder should meet the minimum qualifying requirements for which documentary evidence is to
be submitted in the Part-I (Technical bid) of their offer stipulated below:-
(a) The Bidder should be OEM/OES like M/s ABB/ Siemens/BHEL and have designed, engineered,
manufactured, type tested/ got type tested, supplied and commissioned / supervised
commissioning of at least one (01)no. of Digital AVR system as a retrofit or New (including
electrical and C&I works) for brushless excitation system of 110 MW power plant Generator or
above rating/capacity which is in successful operation in a power plant connected to POWER GRID
system as per IEC/IEE standards. The firm (OEM) should also have service support team with
office from OEM or authorized service centre for Digital AVR in India. The firm should submit
Performance Certificate or repeat orders from the same organisation in lieu of successful execution
of the work as per above from the end user.
(b) The firm qualifying either of above mentioned conditions should have successfully executed
minimum single work order value of Rs1.01 crores (One crores and one lakh) or Two work orders
of minimum value of Rs 76 Lakhs (seventy six lakh) or Three work orders of minimum value of Rs
51 Lakhs (Fifty one four Lakh) for the above said work during last preceding five (05) years
preceding the last date of submission of tender. Bidder must have successfully executed the work
order for the above said works during last 05 years preceding the last date of submission of tender
and should have minimum annual turnover of Rs1.27 crores (One crores and twenty seven lakh)
during last three years ending 31.03.2017. The firm will provide their Annual Reports dully certified
by the Chartered Accountant.
(c) The contractor is registered under Contract Labour (Regulation & Abolition) Act, 1970 and
possesses a valid labour license for deploying the workers on the work or will obtain the same
within 15 days of issuance of work order (if required).
(d) Firm should submit undertaking that it has not been blacklisted by any organization/ Board/ Govt.
Agency during last five years considering from 31.03.2017.
(e) Firm shall give the undertaking that the supplied digital AVR is of latest technology and further
confirm that the spare supply support shall be available at least for another 10 years from the
completion of G/W period.
Note: The firm should fill statement to bidders as per Annexure-J of General Terms & Conditions and
submit authentic supporting documents for proving its credential. Original documents may be asked
for verification at the time of finalizing the tender. A certificate to the effect that the tenderer is not
black listed from any State Electricity Board/ State or Central Public Sector undertaking. Decision of
the HPGCL regarding fulfilment of pre-qualification requirement shall be final and binding upon the
bidders.
FIRM MAY VISIT THE DCRTPP SITE BEFORE SUBMITTING THE BID AS PER REQUIREMENT
OF SPECIFICATIONS ETC. OF THE DIGITAL AVR TO AVOID ANY COMPLICATION IN LATER
STAGE.
2. In case the bidder is not able to furnish its audited financial statements on standalone Entity basis,
the un-audited unconsolidated financial statements of the Bidder can be considered acceptable
provided the Bidder further furnishes the following documents for substantiation of its qualification:
a) Copies of the un-audited unconsolidated financial statements of the Bidder along with copies of the
audited consolidated financial statements of its Holding Company.
b) “Copies of Balance Sheet and Profit & Loss Accounts as audited by a practicing Chartered
Accountant or Certificate of Turnover issued by a Practicing Chartered Accountant clearly
indicating the Books / Records / documents on the basis of which the Certificate is issued”.
c) The bidder should have achieved the progress specified in the Q.R. even if the total contract is not
completed/ closed. The same shall be supported by documentary evidence issued by the owner.
3. The firm should have its own GST no., PAN No., EPF code registration No.
4. Firm should submit undertaking that no legal proceedings (forgery/ criminal etc.) have been
initiated against their firm in last 03 years. In absence of undertaking, offer of the firm will not
be entertained.
5. Disqualification of the Bidder:-
i) Even though the bidders meet the above Qualifying Criteria they are subject to be disqualified,
if they have made misleading or false representations in the forms, statements and
attachments submitted in the proof of the qualification requirements.
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Annexure-B
ii) The Bidders shall supply partnership deed in case of partnership firm / Memorandum of
Association and Article of Association in case of a company.
iii) Not withstanding anything stated above Haryana Power Generation Corporation Ltd. reserves
the right to assess the tenderer’s capacity to perform the contract should the circumstances
warrant such assessment in the overall interest of the Haryana Power Generation Corporation
Ltd. In this regard the decision of corporation will be final.
6. Conditions of the contract and other information can be had from the office of Executive
Engineer/EMD-1, DCRTPP, HPGCL, Yamuna Nagar (Email ID: [email protected]),
(Mobile - 9354782145 / 9354782198) on any working day prior to last date of Downloading of
Tender Documents & Bid Preparation.
7. The Tender Document can also be seen on HPGCL website www.hpgcl.org.in.Before
submitting tenders the instructions may be read carefully regarding submission of tender. If
any bidder finds discrepancies or omissions in the tender documents or is in doubt as to the
true meaning of any part, he shall clarify same from tender issuing office in writing before the
due date and time of submission of the bid.
8. The tenderer shall only be submitted on the Haryana centralized e - Procurement Portal i.e.
https://haryanaeprocurement.gov.in
9. The tenderers will quote their rates strictly as per details of Rate quoting sheet in INR.
10. Tenders through Fax / E-mail / telegraphic tenders shall not be considered. Incomplete,
obscure or irregular tender is liable for rejection. If the tenderer deliberately gives wrong
information in his tender, HPGCL reserves the right to reject such tender at any stage.
11. All tenders received against open tender enquiry irrespective of whether they are from the
approved Firms on the registered list or others, shall be considered, provided they are on the
prescribed e-tendering process mentioned above.
12. The validity of the tender/ quotation should be at least for 120 days from the date of opening of
price bid.
13. The rate negotiations could be held up to L3 bidder, if the difference between the L1 quoted
rates and those quoted by L2 and L3 is within 5% of the L1 quoted rates. In case where the L1
bidder refuses to further reduce his offered price and the L2 or L3 bidders come forward to offer
a price which is better than the price offered by L1 bidder, the bidder whose price is accepted
becomes L1 bidder. However, in such a situation, the original L1 bidder shall be given one more
opportunity to match the discounted price. In case of acceptance, he would be treated as L1
bidder.
Note: -Firm whose overall rates for all the items in rate quoting sheet are lowest would be
considered as L1 bidder.
No deviation from the terms & conditions of tender shall be accepted. Once bidder
submits the tender online, it is presumed that all the terms & conditions are accepted.
The bidders / contractors shall observe the highest standard of ethics during the submission of
tender, procurement and execution of the contract. In case of evidence of cartel formation by
the bidder(s), EMD is liable to be forfeited.
14. The bidder shall bear all costs associated with the preparation and submission of his bid, and
HPGCL will in no case be responsible or liable for those costs, regardless of the conduct or
outcome of the bidding process.
15. Opening of Tender:-
The tenders will be opened in the office of Executive Engineer/EMD-I, DCRTPP, HPGCL,
Yamuna Nagar in the presence of authorized representative of the Tenderers, if they so desire,
at the time and date set for opening of tenders or in case any extension was given thereof on
the extended tender opening date and time. Tenderers authorized representatives (up to two
persons) may attend the opening.
16. The Price Bid (Part-II of the tender) shall be opened after Part-I of the tenders have been
scrutinized and evaluated. The tenderer who’s Part I have been approved, will be allowed to
participate in opening of Price Bid (Part-II). The due date and time for opening of Price Bid
(Part-II) shall be informed later on.
Page - 8/49
Annexure-B
17. Earnest Money:-

The Tenderer shall deposit requisite Earnest Money along with the tender to ensure that the
tenderer takes up the contract in right earnest. An EMD amounting to Rs 2, 55, 000/- (Two
Lakhs and fifty five thousand only) is applicable which is to be paid online through
RTGS/NEFT.
i) The EMD of the successful tenderer will be adjusted against security deposit in the event of
placement of order. EMD of unsuccessful tenderer will be refunded on finalization of contract.
ii) No interest shall be payable on Earnest Money Deposit.
iii) HPGCL reserves the right to forfeit Earnest Money Deposit or part thereof in circumstances
which may indicate that the contractor is not interested in executing the contract. EMD shall
also be forfeited in case the bidder does not come forward for execution of the contract
agreements and submission of balance security deposit.
iv) If the tenderer withdraws his tender at any stage during the con-currency of his validity period,
the earnest money shall be forfeited in full in such cases.
18. Chief Engineer, DCRTPP, HPGCL, Yamuna Nagar reserves the right to amend/ cancel the NIT
or to change qualifying requirement or to reject any or all the tenders so received without
assigning any reason.
19. All the fields of Price bid shall be filled by the bidder and to be quoted in the BOQ online only.
HPGCL, Yamuna Nagar
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Annexure-C

GENERAL TERMS & CONDITIONS
1) Definitions:-
In the contract (as defined below) unless the context requires otherwise the words and expressions
defined below shall have the meaning hereinafter assigned to them.
a) The ‘Purchaser’ shall mean the HPGCL and shall include its successors in office and assigns.
b) The ‘Supplier /Manufacturer’ shall mean M/s.______________________ and shall include the
Supplier’s legal representatives, successors, and assigns.
c) ‘Material’ shall mean and include the material to be supplied by the Supplier under the contract as per
contract.
d) ‘Specifications’ shall mean and include the specifications as detailed in the Annexure attached
herewith and drawings attached thereto as well as samples and patterns, (if any).
e) ‘Drawing’ shall mean the drawing /drawings annexed to the specification (if any) or as approved by the
purchaser.
f) The ‘Site’ shall mean and include lands & buildings over / under upon where the materials are to be
installed and used in accordance with terms & conditions.
g) ‘Place of delivery’ shall mean the place of delivery at which the Supplier is responsible to deliver the
materials at the specified contract price.
h) The terms ‘’F.A.S’, ’F.O.R’, ’F.O.B.’, ’C.I.F.’ and other shipping dispatch terms as used herein shall
have meaning in accordance with their usage in India.
i) ‘Work’ shall mean and include supply of all materials, plants and equipment’s and rendering of other
services by the supplier under this contract.
j) ‘Consignee’ shall mean the officer to whom the material is required to be despatched or the person
specified in the purchase order.
k) ‘Contract’ shall mean the Notice Inviting the Tender, Tender Form, and conditions of contract with their
annexure and Purchase Order / Acceptance of offer / tender/LOI/LOA.
l) ‘Purchasing Authority’ shall mean the officer signing the acceptance of tender and shall include any
officer who has authority to execute the relevant contract on behalf of the Purchaser.
m) ‘Purchase Order’ shall mean an order of supply of material including the acceptance of the tender.
n) ‘Annexure’ shall mean the Annexure to the terms & conditions.
o) Test’ shall mean such test as is prescribed by the ISI or by the HPGCL and / or considered necessary
by the authorized agent of the Purchaser whether conducted / performed or made by him or any other
agency acting under his direction.
p) ‘Delivery’ shall be deemed to take place on delivery of material in accordance with terms of the
Contract after test and inspection by the Purchaser or his authorized agent, to the consignee. If the
rates are ex-works, date of dispatch/Goods Receipt (GR) and in case the rates are FOR destination,
date of receipt of material in store in good conditions shall be treated as date of delivery.
q) Inspecting Agency’ means the agencies nominated and authorized by the competent authority for
inspecting the material at the works of the supplier or at the designated place of inspection prescribed
by the purchasing authority.
r) ‘Inspecting Officer’ means, officer of the Corporation appointed by the Chief Engineer or the
purchasing authority for inspection.
s) ‘Contract Value’ shall mean the bare value of the goods ‘ex-works price’ without taking into account
taxes, duties or any other incidental charges where the price is ex-works, but where the prices given in
the PO are on FOR destination basis inclusive or exclusive of ED and CST etc., the ‘Contract value’
would mean FOR destination prices, given in the PO inclusive of GST/ ED/ CST, other statutory levies
etc. as the case may be.
t) ‘Total Contract Value’ shall mean contract value plus statutory dues like GST/ED/CST etc. and any
other amount payable under contract
2) RATES
i) The prices should be quoted as FIRM and FOR DCRTPP Yamunanagar destination basis inclusive of
packing & forwarding, freight, transit insurance charges, duties and taxes etc. However, the breakup
of FOR destination prices may also be indicated as per following details:-
a) Basic Price
b) P&F Charges
c) GST
d) Freight Charges
e) Transit Insurance Charges
Page - 10/49
Annexure-C
f) The rate should be quoted separately for each part and shall be in Indian currencies only as per
online rate quoting sheet.
(ii) GST as applicable shall be paid extra as per govt. rules. Certificate in this regard shall be
submitted by the firm.
a. GST/Excise Duty Certificate: a) Certified that the excise duty charged in the bill is not more than
what is payable under provisions of the relevant act or rules made there under. b) Certified that the
amount of Rs. _____________ claimed as E.D. in the bill is in accordance with the rules made there
under in all respects and that the same has been paid to the Excise authorities.
(Signature of Supplier). Further, self-authenticated tax invoice shall be provided containing the
following information: i) Rate of Excise department ii) Date and time of removal of goods. c) Reference
of entry in PLA register and RG-23.
b. GST/Sales Tax Certificate:-a) certified that transactions on which tax has been claimed will be
included in the return to be submitted to the sale tax authorities for assessment of GST/sales tax and
the amount claimed from the HPGCL shall be paid to the GST/sales tax authorities. b) Certified that
the goods on which sales tax has been charged have not been exempted from sales tax under
Haryana/ Central Sales Tax Act and Rules made there under. The charges on the account of the
GST/sales tax on these goods are correct under the provisions of the relevant act and rules made
there under. c) Certified that we shall indemnify to HPGCL in case it is found at a later stage that the
incorrect payment has been recovered on account of GST/sales tax by us. d) Certified that we are
registered as dealer and our Haryana/CST no. is ____. Our GST/CST No. is _____. (Signature of
Supplier)
Note: Any increase in taxes & duties after the delivery period shall be on the supplier’s account and
shall not be borne by HPGCL (The above note shall not be applicable in case supplier is a
Govt./Semi-Govt./PSU).
(iii) ESCALATION/PRICE VARIATION CLAUSE.
No escalation shall be permitted in respect of any increase not arising out of the operation of any law
and statutory or mandatory order of the Govt. of India or the concerned State Govt. In case the period
of the purchase order for completion of supplies is more than one year and tenderer wishes to include
an escalation clause in his quotation then bidder should provide full details of the escalation formula
and bring out precisely the actual increase in the price of the finished item for every rupee worth of
increase in each item of raw material/component of wages, to which the escalation applies. The
tenderer shall furnish such documentary evidence, as may be required by the HPGCL, in support of
the increase in respect of each item of raw material/component of wages etc. for which the escalation
is claimed. No escalation/price variation shall be considered beyond the scheduled delivery period.
However, for valuation of L1 bidder the total contract value for the contract period shall be considered.
(iv) FIRM MAY VISIT THE DCRTPP SITE BEFORE SUBMITTING THE BID AS PER REQUIREMENT
OF SPECIFICATIONS ETC. OF THE DIGITAL AVR TO AVOID ANY COMPLICATION IN LATER
STAGE.
3) PARTIES:
The parties to the Contract are the Supplier and the Purchaser, Legal address of the Parties to the
Contract is as under:
Supplier: M/s. On which W.O/PO. is placed.
Purchaser: _____________________ Haryana Power Generation Corporation Ltd.
For all purposes of the contract, including the arbitration there under, the address of the Supplier
mentioned above, shall be the address to which all communications addressed to the supplier shall be
sent, unless the Supplier has specifically intimated a change thereof.
4) AUTHORITY OF THE PERSON SIGNING THE CONTRACT ON BEHALF OF THE SUPPLIER:-
It is presumed that the person who has signed these Tender-papers (including the terms and
conditions) has got authority to sign on behalf of the supplier. If it is discovered at any time that the
person so signing had no authority to do so, the purchaser without prejudice to any other right or
remedy available to him, may cancel the contract and make a purchase of the material at the risk and
cost of such person and hold such person liable to the purchaser for all costs and damages arising
from the cancellation of the contract including any loss which the purchaser may sustain on account of
such purchase.
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Annexure-C
5) EARNEST MONEY AND SECURITY DEPOSIT:-

Every tenderer, while submitting his tender, shall deposit the earnest money specified in the NIT
(Rs2,55,000/-) online by using service of secure electronic payment gateway directly through
RTGS/NEFT. After the EMD payment confirmation, the bid can only be submitted. The secure
electronic payment gateway is an online interface between contractors and online payment
authorization networks.
The earnest money furnished by the successful tenderers on whom the purchase order is placed shall
be converted into security deposit as a guarantee for faithful and satisfactory execution of the
purchase order up to warranty period.
The EMD of the unqualified bidders will be returned by the purchaser without any interest, as promptly
as possible, within 30 days after declaration of qualification result and that of unsuccessful bidders
within 15 days of the placing of the order on the selected bidder.
Provided further that the provision of this regulation may not apply to a Public Sector
undertaking of the Central/ State Government, firms borne on D.G.S & D / DS&D Haryana rate
contract, firm registered with Director of Industries, Haryana or with National small industries
corporation, Govt. of India or the firms having permanent EMD of Rs.10 lakhs at the respective project
/ office.
The earnest money /security deposit shall be forfeited in part or in full under the following
circumstances:-
i) If the tenderer withdraws his tender at any stage during the currency of his validity period.
ii) If the P.O./WO has been issued but the supplier refuses to comply with it.
iii) Where the purchase order has been complied with but the supplier stops making the supplies after
partially fulfilling the purchase order.
iv) In the event of breach of a contract in any manner.
v) In the case of evidence of cartel formation by the bidder(s).
In case where the Performance Bank Guarantee has been agreed by the supplier, the security deposit
shall be released on the completion of the supplies. In other cases the same shall be released only
after warrantee period on the certificate of the purchaser for satisfactory completion of the warrantee
period.
No interest shall be paid on EMD for the period it remains deposited with HPGCL.
6) PAYMENT TERMS FOR EACH UNIT
6.1 For supply of material: Billing Break Up (BBU) to be submitted by the firm before starting the
supply of material:
i)70% payment shall be made after 21 days of receipt of material at DCRTPP O&M Store site in
good condition and after receipt / adjusting of 10% Performance Bank Guarantee and on
submission of requisite documents as per Purchase / Work Order.
ii) Balance 30% payment after Erection, Testing & Commissioning of DVR of each Unit of
DCRTPP will be made on the certificate by Engineer-in-Charge of work that work stands completed
and after signing of protocol .
Note (1): i) Due date of payment shall be 22nd day after completion of all documents required as per
P.O./W.O.
ii) In case any payment term has been quoted in deviation to the above, loading in the prices shall
be made @0.50% per week or part thereof at the time to preparation of comparative statement.
6.2 For Erection, Testing & Commissioning:
6.2.1 90% payment against the Erection, Testing & Commissioning each unit will be made as
running payment but on the certificate by Engineer-in Charge of work that 100% work
stands completed.
6.2.2 Balance 10% payment against the Erection, Testing & Commissioning each unit will be
made on the certificate by Engineer-in-Charge of work that 100% work stands completed
and after signing of protocol for successful completion of guarantee/ warranty period as per
clause.
6.3.2 Bank Charges, if any, shall be payable by the supplier.
Note: Receipt of material at site shall mean receipt of material in accordance with terms of the Contract
after test and inspection by the Purchaser or his authorized agent, along with the requisite documents
specified in clause.
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Annexure-C
7) MODE OF PAYMENT:-
Payment shall be released by the Sr. Accounts Officer, DCRTPP, Yamuna Nagar through
RTGS/NEFT. For payment through RTGS/NEFT, the supplier will provide complete bank details viz.
Name of Bank/Branch, Account Number, Type of Account, IFSC Code etc. to Sr. Accounts Officer,
DCRTPP, Yamuna Nagar.
8) DELIVERY PERIOD AND COMPLETION PERIOD OF CONTRACT:-
a) The Bidder shall supply the material after pre dispatch inspection within 03 month from date of work
order. The work (Installation, Testing and commissioning) shall be completed within 20 days (Bar to
Bar) from date of intimation unless otherwise directed through written communication.
b) Tentative site availability for installation, testing and commissioning of Digital AVR shall be February to
march-2018 for Unit-I and April to may-2018 for Unit-II during overhauling of units of DCRTPP. The
availability of site for installation, testing and commissioning of equipment may also be changed.
c) The date of delivery of material as specified in the purchase order/work order shall be the essence of
the contract between the supplier and the Corporation, and the delivery of each consignment must be
made as per delivery schedule.
d) No supplies/ consignments received after the date on which they were actually due according to the
terms of the purchase order/work order, shall be accepted by the consignee, except with the written
approval of the authority.
e) To get the work done from any other agency after serving a notice of 03 days on the contractor at
his risk and cost and without prejudice to the provision of the Contract.
OR
To cancel the contract & forfeit the security deposit without assigning any reasons and will not be
responsible and will not pay for any expenses or losses that may be incurred by the contractor towards
preparation/mobilization for execution of the job against work order.
9) TESTS AND INSPECTIONS:-

The tests and inspections shall normally be arranged at the supplier’s premises before the material is
dispatched to the Corporation, and copy of the inspection/ test report in such case shall be attached by
the supplier in original along with Railway Receipt/ GR and other requisite document as per W.O. For
this purpose, the supplier shall give at least 15 days’ notice to the purchasing authority to arrange for
the inspection of goods offered for dispatch, on different occasions, before dispatch if inspection is not
waived off. In addition to this, the supplier has to submit copy of test certificates along with inspection
call. Without test certificates, pre-dispatch inspection call will not be accepted and delay on this account
will be on the part of the supplier.
In case, the supplier is not having its own testing facility and any agency has not been specifically
mentioned in the WO, then the supplier will submit the test certificates issued from any Govt. approved
laboratory.
Supplier shall ensure that all the facilities necessary for carrying out the inspection/prescribed tests are
made available to the inspection officer at the point of inspection to be carried out.
In case of non-conduct of testing due to non-availability of material, the charges of the inspecting
officers shall be borne by the supplier.
The inspection call received after expiry of delivery period may or may not be entertained.
Supplier shall dispatch the material with copy of inspection report and manufacturer test certificate,
immediately after inspection but not later than 7 (seven) days failing which the delay shall be on the part
of supplier for the purpose of L.D. In case of waiver of inspection, supplier shall dispatch the material
within 7 days of receipt of waiver letter or 10 days of dispatch of waiver letter whichever is earlier.
10) PLANNING OF WORK

10.1 Immediately after receipt of L.O.I. / work order whichever is earlier, but not later than 07 days, the
contractor will submit to concerned XEN/EMD, DCRTPP, Yamuna Nagar the detailed Bar Charts/Pert
Charts/Schedule i.e. planning for completion of work within the stipulated period. This will be prepared in
consultation with concerned XEN/EMD, DCRTPP, Yamuna Nagar.
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Annexure-C
10.2 Contractor will also give the details of the manpower proposed to be deployed by him to the concerned
XEN/EMD, DCRTPP, Yamuna Nagar so as to ensure completion of the total job well within the
stipulated completion period.
10.3 Contractor will be required to maintain the complete up to date records of receipt of material, dismantled
material & erected material.
10.4 Supervision/Quality Control: Contractor shall observe the supervision and quality control.
11) PENALTY / DEDUCTIONS FOR EACH UNIT
11.1 The contractor will ensure timely completion of the supply unit-wise as stipulated in the delivery &
completion schedule as in Clause. If the supply is not completed within the stipulated period, the penalty
will be imposed @0.5% of the total contract value per week and part thereof subject to the maximum 5%
of total contract value.
11.2 The contractor will ensure timely completion of the work (ETC) unit-wise as stipulated in the completion
schedule as in Clause. If the work is not completed within the stipulated period, the penalty will be
imposed @1% of the total contract value per week and part thereof of subject to the maximum 10% of
total contract value.
12) DOCUMENTATION:-
A. DOCUMENTATIONFOR ERECTION , TESTING AND COMMISSIONING
The contractor and the executive in-charge of the work shall ensure the following document before
forwarding the bill of the contractor to the Accounts wing for pass and payment to avoid delay in
payment of the contractor:-
i) Contractor shall submit bills in triplicate to the executive in-charge along with the followings:
a) Bill for the work done, in triplicate. The bill should be on the contractor’s bill book duly serially
numbered and bearing date of issue, contractors EPF code, ESI code, GST number, PAN & TIN. A
photo copy of the EPF code, ESI code, GST number, Labour licence, PAN & TIN shall be attached
with the bill for reference and record.
b) Self-attested copy of the deposit challan of EPF & ESI contribution, labour welfare fund deposited by
the contractor for the labour engaged for the work duly validated with dossier of workers and their
account number in the appropriate prescribed Performa.
c) Self-attested copy of the attendance sheet, wages register and evidence of wage payment.
ii) The bill of the contractor along with the annexure submitted by the contractor at i above, should be
approved and verified by the officer in-charge for gross value as well as net payable value and
accompanied with the certificates/documents mentioned at iii and iv below.
iii) Certificate from the Engineer in-charge that, a) Work has actually been done as per the contract and
to the entire satisfaction of EIC. b) The copy of the EPF challan, ESI challan etc. submitted by the
contractor pertains to the labour deployed at site and none of the worker has been excluded there
from. c) The record entry of the work done has been taken in the small measurement book (SMB) at
page no. _____ on dated ________. d) No penalty is leviable on the contractor on any account as
per the contract if leviable the amount of penalty is __________. e) Copy of protocol and certificate
for stage payment, if required.
B. DOCUMENTATION FOR SUPPLY PART:-
The supplier shall submit a set of documents as detailed below well in time to the following offices for
processing his bill for pass and payment.
1. Concerned Executive Engineer (Purchaser copy)-
a) Acceptance of PO/WO b) Readiness of material/ inspection call
c) Copy of invoice d) Copy of RR/GR
e) Advance intimation of dispatch f) Test Certificates
2. Concerned Sr. A.O. (Accounts copy)
a) Copy of invoice in triplicate b) GST Certificate
c) GST/E.D. Certificate as applicable d) Documentary Proof of GST.
e) Proof of Insurance charges f) Guaranty/ Warranty Certificate
g) Interchange ability Certificate h) Copy of inspection report
i) D.D on account of security deposit j) Performance Bank Guaranty.
k) Copy of R.R. / G.R.
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Annexure-C
3. Concerned Executive Engineer/ Stores (Consignee copy)

a) Copy of Invoice. b) Copy of Inspection Report
c) Dispatch particulars d) Copy of RR/GR.
Note:- If the documents shown above are not sent to the appropriate office within due period then the
responsibility for demurrage/ delay will be on the supplier’s account. No interest, what so ever on any
account shall be paid by HPGCL.
13) PACKING:-
The supplier shall provide for secure protection & packing of the equipment in accordance with the best
established Practices so as to protect the equipment from damages. Any breakage, damage and/or
pilferage including when in transit arising from faulty packing shall be the responsibility of the supplier.
All packages shall be visibly marked mentioning purchase order number & name of buyer in bold letters
& must contain copies of challans/packing slips inside.
14) MODE OF TRANSPORT:-
The normal mode of transport for dispatch of material from supplier’s end shall be by train / approved
road transporter of HPGCL.
15) TRANSIT INSURANCE:
(A) The material shall be insured against all risks and loss for its full delivered value up to the destination
station. The insurance charges from dispatching station up to the destination station will be borne by
supplier as per provision in the WO. The Supplier shall produce insurance cover and also a stamped
acknowledgement receipt of the insurance company for the premium paid by them in support of their
claim, if any. The consignee shall report losses/damage to the Supplier at the earliest possible of the
receipt of the consignment at the site.
It will, however, be the responsibility of the Supplier to prefer timely claim on the insurance underwriters.
The Supplier will make good the losses / shortages, replace / repair the damage to the consignee
irrespective of the claim lodged / to be lodged with the insurance underwriters or other appropriate
authorities.
The Supplier shall supply or replace such material or parts as are lost in transit within reasonable time
based on the delivery period free of charges.
The Supplier shall be responsible for all loss, destruction, damage; deterioration of the material from
any causes whatsoever in the course of transit from the Supplier to the consignee. If insurance is in the
scope of consignee, the firm will intimated to consignee advance about dispatch of material otherwise
all the losses, if any will be in the account of supplier.
(B) Supply of material shall be accepted only proper transit insurance.
16) PERFORMANCE BANK GUARANTEE:-
Supplier shall submit bank guarantee of the Nationalized Bank/Scheduled Bank equivalent to 10% of
the order value of WO in the prescribed Performa valid up to one month after completion of warrantee
period unless otherwise agreed. The Bank Guarantee by Indian Bidders will be given on non- judicial
stamp paper as per stamp duty applicable at the place where the tender has emanated. The non-
judicial stamp paper should be in name of the issuing Bank.
17) WARRANTEE:
a). The supplier shall be made responsible to replace free of cost, with no transportation or insurance cost to
the Corporation, up to the destination the whole or any part of the material, which in normal and proper
use proves defective in quality or workmanship, subject to the condition that the defect is noticed within
12 months from the date of use of material at site or 18 months from the date of receipt, whichever
period may expire earlier. The consignee or any other officer of the corporation actually using the
material will give prompt notice of each such defect to the supplier as well as the Purchasing Authority
and the Sr. A.O. The replacement shall be effected by the supplier within reasonable time, but not, in
any case, exceeding 15 days. The supplier shall, also, arrange to remove the defective supply within a
reasonable period, but not exceeding 15 days from the date of issue of the notice in respect thereof,
failing which, the corporation shall reserve the right to dispose of the defective material in any manner
considered fit by it at the sole risk and cost of the supplier. Any sale proceeds of the defective material
after meeting the expenses incurred on its custody, disposal, handling etc. shall, however, be credited
to the supplier’s account and set off against any outstanding dues of the corporation against the
supplier.
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Annexure-C
The supplier shall furnish warrantee certificate stating that, “we will be responsible to replace/ repair
within 15 days of the date of issue of notice, free of cost, with no transportation or insurance-cost to the
Corporation, up to the destination the whole or any part of the material supplied by us against W.O/PO.
No.- __________ dated _______, within a period of _____________which in normal and proper use
proves defective in quality or workmanship, within 12 months from the date the material is received by
the consignee or 18 months from the date of dispatch whichever is earlier”.
The provisions shall, mutatis mutandis apply to the replaced material. In case the material is again
found to be defective within a period of 12 months of its replacement, it shall also have to be replaced
similarly (Guarantee/warrantee clause shall be applicable to the replaced material also).
The contractor shall provide warranty for the workmanship of the work done for a period 12 month from
the date of completion of work.
b). During this period if some equipment(s), which has been attended by the contractor, is found to be
defective, the same will have to be attended again without any additional charges to HPGCL. In such
cases, warranty period shall start from the date of such repair/rectification. In case the contractor fails to
respond within a reasonable time, the job will be got done from any other agency at the risk and cost of
the contractor
18) FORCE MAJEURE:-
The delay in the delivery of the supply may be treated as force majeure to the supplier only if:-
i) The delay in manufacture or delivery of the material /equipment on order result from any causes arising
out of compliance with regulations, orders or instructions of the Central or State Governments, acts of
God, acts of Civil & Military authority, fires, floods, strikes, lock-outs, freight embargoes, war-risk riots
and civil commotion and
ii) The supplier’s request for extension of the delivery period along with all necessary evidence, before the
expiry of the schedule date (s) of delivery.
Non -availability of raw material or any other similar cause shall not be considered as a force majeure
circumstance.
19) DEMURRAGES:-
The Supplier shall be responsible for all demurrage charges due to late receipt of G.R. and non-receipt
of prior intimation of dispatch of material to the consignee.
20) ARBITRATION: -
All matters, questions, disputes, differences and / or claims arising out of and / or concerning, and /or in
connection and/or relating to this contract whether or not obligations of either or both the parties under
this contract be subsisting at the time of such dispute and whether or not this contract has been
terminated or purported to be terminated or completed, shall be referred to the Sole Arbitrator to be
nominated by Managing Director, HPGCL. The Award of the Arbitrator shall be final and binding on both
the parties to the contract.
The objection that the Arbitrator has to deal with the matters, to which the contract relates, in the course
of his duties or he has expressed his views on any or all of the matters in disputes or difference, shall
not be considered as valid objection.
The arbitrator may, from time to time, with the consent of the parties to the contract enlarge the time for
making the award. The venue of the arbitration shall be the place from which the acceptance of offer is
issued or such other place as the Arbitrator, in his discretion, may determine.
All arbitration proceedings under this regulation shall be governed by the provisions of the Arbitration
and Conciliation Act, 1996 and the Rule there under, with any statutory modification thereof for the time
being in force.
21) LAWS GOVERNING CONTRACTS:-
All contracts shall be governed by the laws of India for the time being in force.
Irrespective of the place of delivery, place of performance or place of payment under a contract, the
contract shall be deemed to have been made at the place from which the acceptance of tender has
been issued.
Jurisdiction of Courts- The courts of the place from where the acceptance of tender has been issued
shall alone have exclusive jurisdiction to decide any dispute arising out of or in respect of the contract.
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Annexure-C
22) RIGHT OF ACCEPTANCE:- This office does not bid itself to accept the lowest or any tender and
reserves to itself the right to accept the whole or any part of the tender or portion of the quantity offered
and the firm shall supply the same at the rate quoted. The firm is at liberty to tender for the whole or any
portion or to state in the tender that the rates quoted shall apply only if the order for all items is placed
on them. Preference will be given to the tenderers quoting for all the items stipulated in the tender
enquiry.
23) IDLE LABOUR CHARGES
No idle labour charges will be admissible in the event of any stoppage caused in the work resulting in
contractor’s labour being rendered idle due to any cause.
24) OVER RUN CHARGES
No over run charges shall be paid in the event of the completion period being extended for any
reasons.
25) RISK PURCHASE:-
In the case of delay or non-supply of any part or all the material on the dates they are due, the HPGCL
will have a right to refuse to accept such delayed supplies and to make the purchase of the material so
delayed or not supplied from any alternative source or through departmental manufacture, at the sole
risk and cost of the supplier. Any extra expenditure incurred on such purchase or departmental
manufacture shall be recoverable in full from the supplier in addition to the Corporation’s right or claim
for applicable liquidated damages or penalty.
26) INTERCHANGEABILITY:-
Supplier shall furnish interchangeability certificate, wherever applicable, that all the spares are identical
in construction, interchangeable and suitable to the equipment installed at site.
27) SET OFF:-
Any sum of money due and payable to the supplier under the contract (including security-deposit
returnable to the supplier) may be appropriated by the HPGCL and set-off against any claim of the
Corporation for the payment of a sum of money arising out of under that or any other contract entered
into by the supplier with the HPGCL.
28) PATENT RIGHT:-
The supplier shall indemnify the Purchaser against all third-party claims of infringement of patent,
trademark or industrial design rights arising from use of the Goods or any part thereof in India.
29) SUBLETTING AND ASSIGNMENT:-

The Supplier shall not, sublet, transfer or assign the contract or any part thereof or interest therein or
advantage thereof in any part thereof in any manner whatsoever without prior consent of the purchaser.
30) WATCH & WARD
The watch and ward of T&P and other material will be the responsibility of the contractor.
31) FACILITIES TO BE ARRANGED BY CONTRACTOR

The contractor shall make his own arrangement for providing all facilities like lodging, boarding,
furniture and transportation etc. for his supervisors/staff engaged by him for the job.
32) STATUTORY DEDUCTIONS
Statutory deduction on account of Income Tax, Works contract Tax & GST etc. including
surcharge shall be made at source from the bills of the contractor at the prevailing rates.
However, if required, for the firm who indicates as actual or to be charged, loading on various
elements shall be done as under, in order to make a comparison for L-1 bidder:
A). Supply of spares:
(i) P&F: @ 0.5% of basic rate.
(ii) Freight: @ 2.5% of basic rate.
(iii) Transit Insurance: @0.25% of basic rate.
B). Work: GST as applicable on total contract value of work Dismantling, Erection, testing and
Commissioning work. Loading on various elements shall not be a part of payment. Payment shall be
made as per offer of the firm.
Page - 17/49
Annexure-D
Benefits / Concessions to the Haryana based Micro, Small and Medium Industrial Enterprises in the
State Public Procurement as under (G.O. No.- 2/2/2016-41B11 (1) dated 20.10.2016 & G.O. No.-
2/2/2016-41B11 (2) dated 20.10.2016 regarding performance security deposit):-
A. Concessions / Benefits to Micro and Small Enterprises (MSEs):-

Sr. Area as part of Concessions / benefits allowed to Eligibility
No. qualifying MSEs
requirements
1 Tender Fee Exemption on the payment of Manufacturing Micro & Small
tender fee subjected to fulfillment of Enterprises(MSEs) (Including Khadi &
conditions as per eligibility village Industries/Units) who have filed
2 Earnest Money Exemption on the payment of Entrepreneur Memorandum in Haryana in
Deposit (EMD) Earnest Money Deposit (EMD) respect of the quoted items, participate
subjected to fulfillment of conditions directly in tender and not through any
as per eligibility intermediaries (their
3 Performance 90% concession on performance dealers/agent/distributors), will not
Security security as applicable to other subcontract to any other firm and to carry
Haryana based firm’s subject to the entire manufacturing at their enterprise.
fulfillment of condition as per
eligibility. Concerned MSE will be required to submit
4 Turnover a) Micro Enterprises: Concession the copy of Entrepreneurs Memorandum in
of 80% on turnover condition respect of its category of Micro/small issued
imposed as qualifying criteria. to the firm by the Industries Department
b) Small Enterprises: Concession Haryana as part of Technical Bid.
of 70% on turnover condition
imposed as qualifying criteria Manufacturing Micro & Small
5 Past Exempted in respect of Past Enterprises(MSEs) (Including Khadi &
performance & Performance & Experience as part village Industries/Units) who have filled
Experience of requirements of the tender Entrepreneur Memorandum in Haryana and
subject to fulfillment of conditions as further:-
per eligibility. a) Those MSEs have Quality Certification of
6 Purchase 50% of the total tendered quantity ISI/ ISO / Ag Mark/ Quality Mark issued
Preference providing quoting price within band from competent authority in State or
of L-I+15% by bringing down their Central Govt. in respect of the items/
price to L-I and subject to condition goods mentioned in the tender.
that it agrees to fulfillment of other OR/AND
terms & conditions of the tender b) Those who were registered with
and further subject to fulfillment to DGS&D/NSI / GOI Department/ State
conditions as per eligibility. Govt. Department / GOI PSUs/ State
Govt. PSUs in respect of the item/ goods
mentioned in the tender.
The firm will be required to submit the
detailed information in respect of above
through an affidavit as per the format
enclosed as Annexure-D-I
B. Concessions / benefits to Medium Enterprises:-

Sr. Area as part of Concessions benefits allowed to Eligibility
No. requirements MSEs
1 Past Exemption on requirements of Past Manufacturing Medium Enterprises of the
Performance & Performance & Experience as pert of state have filled Entrepreneur Memorandum
Experience requirements of the tender subject to for quoted items in Haryana, participated
fulfillment of conditions as per directly in tender and not through any
eligibility. intermediaries (their details/agents
Page - 18/49
2 Purchase 10% of the total tendered quantity distributors), and will not subcontract to any
Preference provided quoting price within band of other firm and to carry the entire
L-I+15% by bringing down their price manufacturing at their enterprises. This
to L-I and subject to condition that it concession will be applicable only for one
agrees to fulfillment of other terms & year to newly registered Medium
conditions of the tender and further Enterprises or Medium Enterprises of state
subject to fulfillment of conditions as who are not eligible in State Public
per eligibility. Procurement due to eligibility criteria of Past
performance & experience. The firm will be
required to submit the detailed information
in respect to above through an affidavit as
per the format enclosed at Annexure-D-II
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Annexure-E-I
(Seeking benefits / concessions in past performance / Experience & Purchase Preference by
Haryana based manufacturing Micro & Small Enterprises (MSEs) in the state Public
Procurement)
(On non Judicial paper of Rs. 10/-)
I ________________________ S/o ______________________ aged __________residing at
______________________________Proprietor / Partner / Director of M/s
___________________________ do hereby solemnly affirm and declare that:-
1. My / our above noted enterprise M/s _____________ (name & Address) _______________ has
been issued manufacturing Entrepreneurs Memorandum in Haryana by the District Industries
Center ______________________ under acknowledgement No. ___________________ of dated
________ (Self certified copy of the same is attached as Annexure-A with this affidavit) and has
been issued for manufacture of the following items in category Micro / Small Enterprise (please
thick the either) as under:-
i) ______________
ii) ______________
iii) ______________
2. That the quoted item(s) in the tender_____________________ is one (or more) of the item for
which my/our above noted enterprise has been issued. Manufacturing Entrepreneurs Memorandum
by the Industry Department Haryana as per details at para 1 above.
3. That my/our above mentioned manufacturing Micro/Small Enterprises fulfills either or both of the
below mentioned eligibility criteria:-
i. That my/our above mentioned enterprise has been issued quality certification of ISI Mark/ ISO/
Ag.Mark/ any other quality mark__________________________(please tick either of the option) by
_______________________________(name of GOI/ State Govt. Agency/ Institution authorized by
GOI/ State Govt.) on ______________________ and the same is valid from_____________ to
_____________ in respect of item/ good (give name of item/ good)
______________________mentioned in the tender (Self Certified Copy of the relevant certificate is
attached as Annexure A’ with this affidavit).
ii. That my/our above mentioned enterprises has been registered with DGS&D, GOI/NSIC/ Govt. of
India Departments /State Govt. Department/ Govt. of India Public Sector Undertaking (PSUs) or
State Government Public Sector Undertakings (PSUs) (Please tick one of the option as above) in
respect of Name of item/ goods/work/services ___________________ (Name) as mentioned in the
tender for the corresponding period of time of this tender. A self Certified Copy of the same
attached as Annexure ‘B’ with this affidavit.
4. That in case the purchase order of the quoted item is issued to me/us, it will not be outsourced or
subcontracted to any other firm and the entire manufacturing of the order item shall be done In-
house by our Enterprises based in Haryana (address mentioned as at Sr. No.1) Further, the billing
will be done from Haryana.
Dated: DEPONENT
VERIFICATION:
Verified that the contents of para no. 1 to 4 of the above are true and correct to my
knowledge as per the official record and nothing has been concealed therein.
Dated: DEPONENT
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Annexure-E-II
(For seeking the benefits / concessions by Haryana based manufacturing Medium

Enterprises in Past Performance / Experience & Purchase Preference in the state Public
Procurement)
(On non Judicial paper of Rs. 10/-)
I ________________________ S/o ______________________ aged __________residing at

______________________________Proprietor / Partner / Director of M/s
___________________________ do hereby solemnly affirm and declare that:-
1. M/s / our above noted enterprise M/s _____________ (name & Complete Address)
______________ has been issued manufacturing Entrepreneurs Memorandum in Haryana
by the District Industries Center ______________________ under acknowledgement No.
___________________ of dated ________ (Self certified copy of the same is attached as
Annexure-A with this affidavit) and has been issued for manufacture of the following items
in category Medium Enterprise as under:-
i) ______________
ii) ______________
iii) ______________
iv) ______________
2. That my/our above mentioned manufacturing Medium Enterprises meat all the remaining
terms & conditions of the tender except Past Performance / Past Experience.
3. That my first Purchase order under this benefit / concession was issued by State
Government Department / State Government Agency (name of Deptt. / Agency)
___________________ vide P.O. No. ____________________ of dated ____________ for
the supply of ______________________ (name of the item/good/works/services) was
successfully complied by above mentioned Enterprises. A self certified copy of the same is
attached as Annexure-B with this affidavit.
4. That in case the Purchase Order of the quoted item is issued to me/us, it will not be
outsourced or subcontracted to any other firm and the entire manufacturing of the order item
shall be done in-house by our enterprise based in Haryana, (address mentioned as at Sr.
No.1).
5. That we agree to the condition that this benefit / concession to the Medium Enterprise is
valid for one year from the date of getting the first supply order under state Public
Procurement.
6. That the billing will be done from Haryana.
Dated: DEPONENT
VERIFICATION:
Verified that the contents of para no. 1 to 6 of the above are true and correct to my
knowledge as per the official record and nothing has been concealed there in.
Dated: DEPONENT
Page - 21/49
Annexure-E-III
Further, the benefit of discounting of 50% Haryana VAT review from the composite price bid for the
purpose of financial evaluation of the bids as per the policy guidelines issued vide GO No-2 / 2010-
41-B-II of dated 19.12.2011 will continued to be applicable to all Haryana billing firms including
MSMEs covered in the above policy scope.
The general guidelines for the apportionment of tendered quantity to the firms other than MSMEs,
MSEs and MEs will be as under:-
i. Purchase Preference to MSMEs will not be applicable if the tendered quantity is only one.
ii. Purchase preference for Medium Enterprises (MEs) will only be allowed on the quantities in
multiple of 10 say 10, 20, 30 and so on. The quantity less than 10 or in between multiple of 10, 20,
30 will not be considered for Purchase Preference to MEs.
iii. Negotiations will be held only with L1+5% firms. MSMEs as per above instructions within the price
range of L1+15% will be counter offered to match the finally arrived L1 rate. In case MSMEs within
L1+15% range refuse to match the finally arrived L1 rate then the entire 60% (50% for MSEs and
10% for MEs) of Purchase Preference will be transferred to L1+5% category firms.
iv. In case, no micro & Small Enterprises (MSEs) and Medium Enterprises (MEs) as per eligibility
criteria specified in the above instructions are within L1+15% range, the entire 100% tendered
quantity will be distributed as per the existing guidelines.
v. In case there are no Micro & Small Enterprises (MSEs) within L1+15% range, the Purchase
Preference Quota of 50% of MSEs will stand transferred to open category making it from 40% to
90%
vi. In case there are no Medium Enterprises (MSE) within L1+15% range, the Purchase Preference
Quota of 10% of MEs will stand transferred to open category making it from 40% to 50%
vii. In case no MSMEs, within L1+5% range and there is one MSE & one ME in L1+15% range and
further agree to match the arrived L-1 rate. The quantity will be distribution will be upto 40% for firm
other then MSME, upto 50% for MSE and upto 10% for ME and so on.
viii. In case there are MSMEs (both or either MSEs) within L1-5% range and there are MSEs & MEs in
L1+15% range. Negotiations will be carried out with all firms within L1+5% as per existing
guidelines to arrive at finally arrived L1 rate. The finally arrived firm can be any other such a
situation, apportionment will be done as per the existing instructions of ratio of 70:30 or 50:25:25 &
so on. Thereafter, offer will be given to MSE and MEs within L-15% range to match the finally
arrived L1 rate and if they agree to match the arrived L-1 rate, the apportionment of quantity will
have many scenarios of quantity apportionment may be as per annexure-III enclosed with this
notification. However, there can be many more scenarios depending upon the number of MSMEs
within price range of L1+5% and L1+15%.
The above instructions will supersede the instructions as issued vide industries & Commerce
Department Haryana Order No. 2/2/2010-41-IB-II of dated 24.03.2015 related to concessions /
benefits to Haryana based Micro & Small Enterprises (MSEs) including Khadi & Village Industrial
Units.
1. Owner / Consultant reserves the right to Purchase / Price preference to Small Scale Enterprises
(SSI) units registered with NSIC as admissible under the existing policies of the Government of
India.
2. The domestic manufacturers of goods supplied to projects under International Competitive
Bidding (ICB) would be accorded a price preference as per relevant Government instructions
issued from time to time.
3. Situation where preference not granted to Small Scale Units. Where the Small Scale Unit had
succeeded in securing orders for same items, in competition (i.e. without price preference) with
the large-scale units during preceding 12 months. For this purpose SSI units will require to give
a declaration in writing in case they have obtained orders on the above lines.
4. Where Small Scale Unit is lowest for some items without prices preference and lowest for other
items with price preference (in such case, order for items where SSI is lowest with price
preference will be placed only if SSI matches the rates with lowest delivered rates for those
items.
Page - 22/49
Annexure-E-III
Where competition is amongst Small Scale Units alone.

Where the items are exclusively reserved for purchase from the Small Scale Units.
Where tenders are received from both Small Scale and Large Scale Units, and the lowest offer
is from the Small Scale Unit and its capacity is more than sufficient to meet the requirement.
Where the value of the tender exceeds the value limit given in the certificate produced by the
SSI Unit or where the certificate does not cover the commodity tendered for.
Note:-
1. Unless agreed otherwise the above terms and conditions of the contract will form the part of the
purchase order after finalizing the procurement proposal. The word tenderer where ever used above
shall be read as supplier. Above T&C are equally applicable in case of limited / proprietary enquiry as
well. The non-applicability / modification in the aforesaid clauses if agreed shall be mentioned /
attached in / with the purchase order specifically.
2. Purchasing authority shall put dated initials on each pages of the purchase order including the above
terms and conditions printed on both side of the paper.
3. The term “Bid” and “tender” and their derivatives (“Bidder / Tenderer” “Bidding /Tendering”) are
synonymous. Singular also means plural.
HPGCL, Yamuna Nagar
Page - 23/49
Annexure-F
Technical Specification of Digital AVR/DVR:-

This specification covers the technical requirements for replacement of existing excitation system,
With new excitation system which conversant the design, Engineering, manufacturing, supply, shop
assembly, shop/Routing testing, inspection, packing, warranty, delivery and training of Owner’s
engineers of excitation equipment’s as defined in the detailed technical specification of respective
portion this document. The excitation equipment is designed for brushless-excitation system of
synchronous machines. It can satisfy the demand on exciting regulation whenever the machine is on
load or not. The equipment has the capability in detecting fault signal online from measure to output.
The system is equipped with two communication interfaces so as to communicate with host system.
A. The main scope of work shall be as follows
1. Dismantling of the equipment’s of existing excitation systems (Make-Electrical Equipment Factory of
Hebei University of Technology, China) of 2X300 MW Generator and shifts the old panel to HPGCL
store.
2. Supply of new Excitation system with associated accessories i.e. complete Digital AVR panel having
2A+2M channel standard electronic hardware/software for various limiters control circuits/modules,
PSS etc. with 15”coloured, touch screen, human machine interface (HMI) and control & power
cables. New digital excitation equipment includes dual AVR (Automatic Voltage Regulator) channels
(channel I and II) hardware configuration, and FCR (Field Current Regulator) mode is also included in
each channel.
3. Installation and Testing of newly supply digital AVR system which includes stability test, Dummy load
Test, All Interlock Operation function Test, OCC & SCC test etc.. For Dummy load test shall be
conducted using the existing equipment i.e. motor generator set.
4. Commissioning of digital AVR unit wise as per standard terms and conditions.
5. All the tools and tackles for erection shall be arranged by firm.
6. A) Power System Stabilization (PSS) tuning with all applicable standard test such as Step Response
test, PSS critical gain measurement, PSS reverse setting test, PSS Lead-Lag characteristic testing
with compensation, and uncompensated frequency response test etc. of the Generator Excitation
system in Digital AVR is to be carried out by the firm. PARAMETERS AND TEST PROCEDURES of
PSS ARE AS PER GRID CODE AND REGULATORY BODY NRPC GOVT. OF INDIAGUIDELINE.
B) Conditions for PSS test-
i) The tested unit and excitation system remain in good condition (without any fault) all additional
limitation and protection function of the regulator should be put into operation except PSS.
ii) The relay protection related with the tested units putting into operation.
iii) The supplier of digital AVR, confirms from excitation regulator manufacturer (OEM) that the supplied
equipment meet the test and retrofitting requirement.
iv) Engineer/workers related to the test must be familiar with the test method and testing instruments
and confirming the test equipment in good condition.
v) During the testing the active power of Generator remains beyond 80% rated active power, and
reactive power below rated reactive power.
vi) Generator voltage step input magnitude should be between 2 to 4% of reference voltage, step
response setting time is less than 3 cycles in this brushless excitation system, oscillation will be
damped out in the band of +2.5% of reference voltage and remain in this band .
vii) During testing safety caution should be made i.e. Generator relay protection and excitation regulator
in operation, PT short circuit & CT open circuit be prevented, loss of excitation/over voltage/generator
trip should be prevented etc.
viii) The work and statuary requirement not envisaged now but required to complete the job are in the
scope of the firm.
B. Standards and Regulations applicable:
The design, manufacture, testing, etc. of equipment and accessories covered under this specification
shall, in general, comply with the latest issue of acceptable standards and codes of practices
published by bureau of Indian standards.
a. IEEE For Excitation :-421(1986-1992),344
b. IEC 60146, 60726, 60664,, 60439, IEC 60068, IEC 60255, IEC 61000, 68000.
c. EN 50178, EN 60529
d. Indian electricity act.
Page - 24/49
Annexure-F
e. Central electricity authority

f. Haryana electricity and Regulatory commission and CERC.
g. NRPC Govt. of India.
h. Central board of irrigation and power
i. ISO 9001(2008).
C. Environmental Conditions
1. The environmental conditions at the powerhouse site under which the equipment is required to
operate satisfactory are as follows:
2. Maximum ambient temperature (ºC) : 45 ⁰C
3. Minimum ambient temperature (ºC) : 5⁰C
4. Maximum relative humidity (%) : > 95 %
5. Altitude (in meters) : <1000 m
6. In addition to above excitation panel will be kept in control room which is air conditioned.
7. Existing Synchronous Machine & Excitation Data:
Bidder need to propose suitable solution with a careful consideration of existing Technical data of the
generator and plant as below:
Generator data
Symbol Description Value Unit Remark

Generator ,Cooling Method
Stator Coil: - Direct Water Cooling
Stator Iron Core: - Direct Hydrogen
M/s SHINGHAI
Cooling
TURBINE Type-QSFN-
Make Rated Hydrogen Pressure: -
GENERATOR 300-2
0.31Mpa (g)
CO.LTD. China
Stator Wiring: - YY (Star-Star)
Insulation Class: - F
OVSP: - 120%
RPM Generator Rated Rotating Speed 3000 RPM
Sn Rated Active Power MW 353 MVA
300
Un Rated stator voltage kV Phase-3
20
fn Rated frequency Hz
50
p.f. Rated power factor(lagging) 0.85 -
Rated stator current 10189 Amps
Ifn Rated full load field current A DC

2510
Ifo No-load field excitation current A DC
987
No-Load Excitation Voltage(75Deg
Ufo 113 Volt
C)
Rated full load field voltage(100Deg

Ufn V DC
C) 302
Utest Rotor test voltage kV AC

2.5
Negative-Sequence Current: - Stability

I2
10%
Page - 25/49
Transient State I22t:-
10s
Short Circuit Ratio

≥ 0.6
≥ 98.9
Efficiency (Guarantee Value) %
Various Generator Reactance’s and time constant’s- Stator Winding Resistance

per Phase (15 Deg.C):- 0.00212 Ω
Exciter Winding Resistance (15 Deg.C):- 0.0923 Ω
Transient Reactance Xd’ (SAT):- 0.202(P.U)
Initial Transient Reactance Xd” (SAT):- 0.16 (P.U)
Stator Winding Capacitance: - 0.209 μF
Direct axis synchronous reactance

Xd p.u.
(unsat.) 1.8
Direct axis transient reactance

Xd’ p.u.
(unsat.) 0.202
Direct axis sub-transient reactance

Xd’’ p.u.
(unsat.) 0.16
Quadrature axis synchronous

Xq 1.75 p.u.
reactance (unsat.)
Direct axis short circuit transient

Td’ s
time constant 0.965
Direct axis short circuit sub-

Td’’ s
transient time constant 0.035
Direct axis open circuit transient

Tdo’ s
time constant 8.6
Direct axis open circuit sub

Tdo” 0.044 s
transient time constant
Generator Rotors moment of inertia 8180 Kg.m2
Equivalent to rotor critical speed

GD2=32.7m2
D. Excitation Method: - Brushless Excitation System adopt the high initial response brushless
excitation system (could reach the peak voltage & 95 % of rated excitation voltage differential
within 0.1 seconds).
Peak Voltage: - 2 times of rated excitation voltage
Rating of Main Existing Exciter details(Make: - SHINGHAI TURBINE GENERATOR
CO.LTD)
Exciter Ac Rating
Value Unit Remarks
Rating Rated Power
1695 KW
Rating Power factor

0.9
Voltage Rated voltage

403 Volts
Current Rated Current

2698 Amps
Frequency 250 Hz
Voltage High Excitation
Full load Excitation voltage 16 Volts
voltage-2 times
Page - 26/49
Current Full load Excitation Current 225 Amps
3-Phase, Y-type, Five way in
Connections parallel
Rating of Existing PMG details (Make: - SHINGHAI TURBINE GENERATOR CO.LTD)
Value Unit Remarks
Rating Rating
31.6 KW
Phase 3
3 Phase PMG - Insulation Class: - B
Phase
Voltage Rated voltage
95 Volts
Current Rated Current

202 Amps
Frequency Rated Frequency 350 Hz

Duty S1
Connection Y (Star),Two way in parallel
Power factor 0.95
Configuration External –rotor, permanent-
magnet type
E. CRITERION OF ROTATING RECTIFIER:-Exciter DC Rating

Rated Capacity: - 1650KW
Rated Voltage: - 475 V
Rated Current: - 3474 Amp.
Rectifier Type: - Single Disc Full-Wave uncontrolled bridge rectifier
Following existing PT’s and CT’s should be re-used for new excitation system feedback, for
measurement, feedback and protection purposes.
PT Details
PT Ration : 20KV/110V
Phases : 3 Phases
Vector Connection : Y/Y
Burden : 60 VA/Each Phase
Accuracy : 0.2/.5/3P Class
Quantity : 2 No’s (One for each channel of new excitation system)
CT Details
PT Ration : 12000 A/ 5 Amps
Quantity : One CT for each phase (Total 3 CT’s for each channel new
excitation system)
Vector Connection : Y (With star point grounded)
Burden : 60 VA/Each Phase
Accuracy : 0.2 Class
Quantity : 2 Set’s (One set for each channel new excitation system)
Auxiliary supply available to use with new excitation system:
All the required power supplies for satisfactory operation of newly supplied excitation
system should be derived from the below available auxiliary supplies only and shall not rely
on any other power supplies. All the power supply required for electronic boards/relays, for
panel lighting & heating already provided in existing system etc.
a. AC 415 Volts 3 phase 50Hz with neutral with tolerance of ±15%.
b. AC 230 Volts 1 Phase 50 Hz Supply of ±15%.
c. DC 220 Volts Ungrounded with tolerance of ±15%.
F. Complete Excitation Equipment :
Complete Excitation system should contain following main equipment’s but not limited to these
for satisfactory operation and for any items which are not mentioned here under, vendor should
consider as per standard. Main excitation system should have Two Digital Regulator Channels
one acts as main and another one is standby, Two thyristors bridges for controlling the field
power in which one acts as main and another one is standby, Field Breaker for disconnecting
machine form excitation source, Field discharge resistor to discharge stored energy in the field.
The equipment shall conform to the latest applicable standards. The new excitation systems
shall permit continuous stable operation of the concerned generators under both Auto and
Manual excitation control mode control for all conditions of operation. A detailed technical
requirement of each equipment is explained.
Page - 27/49
Annexure-F
G. Regulator (DVR/AVR) -Digital AVR

AVR channel: Regulate Range 70~110% U Reset value 90% U Variable rate of reference
GN , GN ,
value 0.5%/s.(As per Anx-G )
FCR channel: Range 10~110%I Reset value 90% I ,Variable rate of reference value 0.5%/s.
FN , FO
H. Digital Excitation System (Normally called as Digital Voltage Regulator (DVR) or Digital
Automatic Voltage Regulator (AVR)).
i) Excitation system should contain mainly two identical channels/controller including all its
accessories to constitute 100% redundant control and power circuit / system in Auto and manual
mode.
ii) The voltage regulator of the excitation system shall be of the continuously acting type, responsive
to the voltage of all the three phases. The voltage regulator shall automatically actuate the
controlled rectifiers and shall be capable of performing all the required functions.
iii) Maintain the average 3 phase generator voltage within plus or minus 0.5 percent, without hunting,
when operating under steady load conditions, for any load or excitation within operating range of
generators.
iv) The voltage regulator shall restore the generator terminal voltage to a value not more than 5%
above or below the voltage being held before load rejection following any load rejection up to
110% of the rated load and shall maintain the voltage within this limit throughout the period of the
generator over speed.
v) Under steady speed conditions, for any over speed up to 150% of normal, maintain generator
voltage within plus or minus 5% of the value that the voltage regulator was holding before over
speed. Also under steady speed condition for an over speed between 150% and maximum
permissible over speed, maintain generator voltage within plus or minus 10% of the value, the
voltage regulator was holding before over speed.
vi) Each excitation controller/Digital AVR should have following main control modes for necessary
operation as per plant requirement.
vii) Auto/Voltage Control Mode
viii) Manual/Field Current Regulator mode
ix) Reactive power control mode
x) Power Factor control mode
xi) Open loop/Firing Angle control mode
xii) There should be follow-up between all the above modes within controller/Digital AVR for smooth
bump less transfer from operating mode to other modes and follow-up should be make smooth
bump less whenever operator initiate the changeover during entire range of TG Operation or
whenever any problem in the active controller.
xiii) There should be follow-up between both the Controller/Digital AVR channels for smooth bump
less transfer between them form active to stand by and vice versa and follow-up should be make
smooth bump less whenever operator initiate the changeover during entire range of TG Operation
or during any problem in the active controller.
xiv) There should not be any hardware scaling/settings in any of the electronic boards like resistor,
capacitor, jumpers& dip Switches for easy maintenance and trouble shooting and to avoid
confusion during replacement of spares wherever required or during failure. This will support to
reduce machine down time.
xv) All the settings required for excitation to be done by soft settings only in the controller.
xvi) All the major electronic cards (Mainly Digital AVR Controller and I/O Boards) should have dual
auxiliary power supply ports and this supply should be monitored. Disconnection or Failure of one
auxiliary supply should not affect the operation of entire system and there should be an alarm in
panel mounted HMI in case anyone supplies disconnection/failure for further operator action.
xvii) Both the Controller/Digital AVR’s should have independent facility to measure generator voltage
for feedback from 3 phase measuring PT’s.
xviii) In the absence of two measuring PT’s or failure in any one PT for above point only anyone
available PT should be used for both the Digital AVR’s.
xix) Both the Digital AVR’s should have independent facility to measure generator current (Armature
Current) for feedback from all the 3 phase measuring CT’s of secondary 5Amps.
Page - 28/49
Annexure-F
xx) In the absence of two sets of measuring CT’s for above point only one available CT set
should be used for both the Digital AVR’s.
xxi) PT’s and CT’s burden consumption by controller/Digital AVR should be less than 5VA. In
case more than 5 VA it will be responsible of vendors to replace suitable CT’s and PT’s.
xxii) Each Digital AVR should have facility for time synchronization so that the entire
Controller/DVR events time stamp will get synchronized with plant time which helps for
trouble shooting and analysis. Time synchronization by following method should be
supported. Time synchronization signal up to DVR panel will be provided by HPGCL.
xxiii) SNTP (Standard Network Time Protocol)
xxiv) Each Controller/Digital AVR should have self-diagnostic facility so that any internal faults
should generate an alarm and details should appear in panel mounted HMI which helps for
faster trouble shooting and diagnosis.
xxv) There should be watch dog signal for each Digital AVR controller for checking healthiness of
the Digital AVR controller always.
xxvi) Each Controller/Digital AVR’s should have independent disturbance/transient recording
facility to store the disturbance trends independently during trip automatically or whenever
operator initiates.
xx) Each Controller/Digital AVR Disturbance recorder should have following minimum signal for
analyzation/trouble shooting purpose but not limited.
1. Active Power 6) Reactive Power 11) Field Current
2. Field Voltage 7) Control Voltage 12) Machine frequency
3. Breaker Status 8) Machine frequency 13) DVR Control Mode
4. Bridge Input Voltage 9) Generator Voltage 13) Generator Current
5. PSS Out Signal 10) Load Angle
ii) It should be possible to set and view post and pre trip trends duration of above signals which
should help trouble shooting.
iii) Each controller/Digital AVR’s should have at least 10 above mentioned previous trip disturbance
recorders stored in the system for view and upload purpose at any time during TG operation or
standby condition for analysis purpose.
iv) 15” HMI on panel should have provision to upload form the Digital AVR system and view the
above mentioned disturbance recorder trends.
xxvii) Each controller/Digital AVR channel Should have following limiter function in Auto Mode of
operation:-
i) Over Excitation Limiter
1. Two stage Maximum Field current limiter (Continuous & Thermal) with adjustable time delay.
2. Reactive Stator current limiter (Lag)
ii) Under Excitation Limiter
1. PQ/Load angle limiter to match with capability curve of generator to avoid pullout of generator.
2. Reactive Stator Current limiter (Led)
3. Minimum Excitation current limiter
iii) Volts/Hertz limiter to avoid over fluxing of generator.
iv) All the above mentioned limiter should have wide range of settings to meet the plant requirement
and settings should be in terms of per unit value of their base value.
v) 15 inch colored HMI on the excitation panel should have facility to modify the above mentioned
limiter settings and these should be password protected for security purpose.
xxviii) In the event if the all above mentioned limiter fails to limit the machine within safe operating
condition and the operating point exceeds the margin then system should have facility to
generate the unit trip. It should also have facility to disable the trip if the plant don’t required trip
function.
i. The above mentioned protection (Trip) should wide range of settings to meet the plant
requirement and settings should be in terms of per unit value of their base value.
ii. HMI on the excitation panel should have facility to modify the above mentioned limiter settings
and these should be password protected for security purpose.
Page - 29/49
Annexure-F
xxix) Each Digital AVR channel Should have following limiter function in FCR Mode (Field Current
Regulator) of operation.
i. Maximum field current limiter
ii. Minimum excitation current limiter: A Field current based minimum excitation current limiter
proportional to active power to avoid under excitation condition during manual operation along
with grid.
iii. All the above mentioned limiter should wide range of settings to meet the plant requirement and
settings should be in terms of per unit value of their base value.
iv. HMI on the excitation panel should have facility to modify the above mentioned limiter settings
and these should be password protected for security purpose.
xxx) Each Controller/Digital AVR channel should have independent PSS function for damping active
power oscillations.
i. PSS should be of IEEE type 2A/2B type and as per standard of brushless excitation system..
ii. Vendor should commission the PSS to the satisfaction of user and vendor should demonstrate
PSS behavior during commissioning by listed test such as step test method etc. and difference
between PSS ON and PSS OFF should be demonstrated through signal trends.
iii. It should be possible to switch ON or OFF PSS form panel as and when required for operator.
xxxi) All I/O’s should be independent for both Controller/Digital AVR’s and failure of any one I/O
board/group should not affect the operation of the system such that standby system should take
over the operation without tripping the system. It should be possible to replace the failed I/O
board/group during operation without affecting the operation of the active channel, after replacing
the failed components again this system should able to take over the operation if operate initiates.
xxxii) All the components of the both controller/Digital AVR should be identical and independent. It
should be possible to replace standby Digital AVR channel components On-Line without suffering
the operation of the active DVR channel.
i. In the event of any kind failure of measurement PT or failure of Auto mode should initiate
automatic bump less transfer to standby Digital AVR to continue machine operation followed by
an alarm without trip. Further failure of another Digital AVR PT or failure second DVR auto mode
should initiate bump less transfer to manual mode operation thus operator can continue operation
in manual mode or if earlier failed channels is already made healthy then transfer should takes
place to its Auto mode.
ii. Each controller/Digital AVR should be designed considering following operation conditions
a. Isolated operating mode (Feeding independent load without Grid)
b. Parallel operating with Grid
c. Parallel operation along with other generators (Plant bus operation)
iii. Technical Data
a. Voltage regulation should be ≤0.25%
b. Generator voltage adjustment range setting should be 90 to 110% of nominal value.
c. Reactive power compensation range of adjustment <±20%
d. All limiters setting range of adjustment 0 to 110% of nominal
e. Response time should be < 20ms
f. Cross current compensation for parallel operation
xxxiii) Operation Philosophy of Digital AVR (Local and remote operation of excitation system)
i. Excitation system shell be suitable for various local and remote operation as mentioned below
ii. All the operations modes like Auto/Manual/PF/VAr/Channel-1/Channel-2 should be selectable
from panel mounted HMI locally. There should be indication on panel for above selected modes
status.
iii. All the operations modes like Auto/Manual/PF/VAr/Channel-1/Channel-2 should be selectable
from remote unit control room.. There should be indication locally at remote unit control room for
all the above status along with Field voltage/field current through hardwired or through Modbus
communication.
iv. In addition above excitation system should have port to integrate with plant DCS/PLC for above
operation and monitoring through Modbus RTU or Modbus TCP or Profibus communication.
Page - 30/49
Annexure-F

v. Digital AVR shall be suitable to hook up with auto synchronization relay for synchronization.
xxxiv) Field breaker, Field discharge, Field over voltage & Field earth fault protection.
a. Field Breaker
A direct current circuit breaker shall be provided in the field circuit of the generator for ensuring
definite disconnection from supply source. The field breaker shall be suitable for providing
protection by isolating the DC source from the field in the event of severe internal fault or three
phase short circuit on generator terminals or a short circuit on the slip rings.
i. Minimum 2 pole field breaker for field isolation.
ii. Field breaker should be of minimum 400Amps, continuous DC Rating
iii. Field breaker should isolate the both poles of the field.
iv. Field breaker should have minimum breaking current of 6KA
v. Field breaker should have both closing and tripping coils.
vi. Field breaker should be of Electrical / mechanical latch type.
b. The field breaker shall be suitable for providing protection by isolating the DC source from the
field in the event of severe internal fault or three phase short circuit on generator terminals. The
magnetic field energy in such a case shall be dissipated through a linear field discharge resistor,
which shall get connected across the field during such operation.
c. Field over voltage protection:
There should be surge protection device in field circuit to suppress / protect for positive and
negative field induced over voltages induces in field circuit.
d. De-Excitation (Field Energy discharge during Excitation OFF/Trip)
i) De-excitation shall be provided using DC field breaker combined with a discharge resistor or
shunting of discharge resistor shall be achieved by make before break contact of DC field breaker
on receipt of OFF/Trip signal, field breaker shall trip and Digital AVR Should invert field voltage by
changing DC polarity of field voltage for faster de-energizing the energy from field and for smooth
switching OFF of field breaker. The system shall allow a rapid decrease in the excitation current
by polarity inversion realized by the firing angle of the Thyristors Bridge (negative excitation
voltage).
ii) Field energy should be discharge through linear discharge resistor which should get connected
on receipt of OFF or Trip signal.
iii) At excitation field breaker opening, the firing circuits will be inhibited and the voltage inverted.
d. Insulation monitoring to detect &avoid main field earth fault.
i) Excitation System should be included with field insulation monitor relay for detection, monitoring
and protection against insulation weakening. This relay should have two levels detection. Alarm
for level-1 and Alarm or Trip for level-2. Relay should have facility such that Alarm and Trip for
the respective level should selectable as per site requirement and Alarm and Trip should have
wide range of settings to cover the site requirement and settings in terms of Ohm’s.
ii) This protection may be separate relay or integral part of the excitation system but level-1 and
level-2 events of insulation/earth fault should be synchronized with main excitation system events
along with time-stamp for easy maintenance, troubleshooting and fault analysis purpose.
xxxv. Thyristor Converter Bridges.
a. Thyristor Bridge should be off three phase fully controlled three phase six pulse configuration.
There should not be series or parallel thyristors within one Thyristors bridge.
b. PIV voltage of thyristors should not be less the 2.75 times the actual voltage PIV appeared at
thyristors or the rectifier shall have a PIV-Rating of not less than four times the maximum RMS
voltage on the input or minimum of > 1500 V PIV.
c. Each Thyristor bridge should be designed such that it should able to provide ceiling voltage 2.0
times the nominal voltage.
d. Each Thyristor bridge should be designed such that it should able to provide continuous current
2.0 times the nominal field current. This is to increase robustness of the system which will
decrease failure and will have longer service life.
e. Each Thyristor bridge should be designed such that it should able to provide ceiling current
2.5times the nominal field current rating for 10 Seconds minimum.
f. The thyristor bridge shall be designed to withstand for 3 phase fault adjacent to HV terminals of
the concerned generator transformer cleared in 5 cycles & one auto reclose on to above fault
after 20 cycles followed by clearance in 5 cycles.
Page - 31/49
Annexure-F
g. Thyristor Bridge should have capability of 1PU Positive and 0.9PU Negative field forcing as per
excitation ceiling data provided elsewhere in this document.
h. There should be two thyristors bridges of which one will be active with 100% rating to meet all the
required operation of machine and another one will be standby with 100% reserve capacity in the
system
i. System should be designed to satisfy twin Condition.
1) Always one Thyristor bridge should be in operation to satisfy all the full load condition such that
meeting continuous and ceiling current and voltage of the system and other one will be standby.
2) Failure/stop of active Thyristor Bridge should initiate bump-less transfer to standby bridge with its
Digital AVR to take over the operation with alarm to operator without trip.
3) Failure/stop of both Active and standby Thyristor Bridge should initiate trip the system.
4) During entire machine operating range operator should able to initiate active thyristor bridge to
standby thyristor bridge with its controller or vice versa and this should be bump-less transfer.
j. Both the power thyristor bridges should communicate/connected with respective Digital AVR
controller independently for Firing Pulses, bridge AC/DC Voltage and current measurement,
Bridge healthiness monitoring, Such that failure of any one communication connected cable does
not harm the operation of other Digital AVR/thyristor bridges mainly to achieve full redundancy so
that there is no common pulse bus which can cause system trip.
k. Local panel mounted HMI digital display unit at for both the channels/thyristor bridge for
displaying Bridge Temperature, Bridge current , Bridge input voltage, Field voltage Firing angle,
Alarm indication, Indication of non-conducting thyristor branch including fuse.
l. Design of such local digital display unit for thyristor must not affect the operation of respective
channel/thyristor bridge in the event of failure or disconnection of display unit.
m. Each thyristor bridge should be protected by suitable rating MCB’s or Fuses such that a faulty
thyristor bridge can be isolated from circuit.
n. Both thyristor bridges should have manually operated isolator’s facility on AC and DC side of
Thyristor Bridge for bridge on-line maintenance purpose.
i. Close and Open status of these on-line maintenance isolator should be monitored by excitation
system.
ii. System should indicate alarm in case any of the isolator is open and should not allow the system
to start without attending it.
iii. Rating of the isolators should be coordinated with respect field current and isolator should be of
minimum 400 amps rating.
iv. Isolators should be group operated and there should be two groups one for AC and another one
for DC of respective bridge.
o. All thyristor bridges should be off modular design should have possibility of remove/replacement
individual thyristor if required.
p. All thyristor bridges should be off modular design should have possibility of remove/replacement
of complete thyristor bridge if required.
q. Thyristor Cooling
i. Each Thyristor bridge should have individual forced air cooling fan for thyristor cooling.
ii. Thyristor cooling fan motor should be designed such that failure of one supply to it should not
affect operation and system should continue to operate from other redundant sources. ,
iii. Thyristor bridge cubical should be designed such that it should be possible replace the thyristor
cooling fan in standby thyristor bridge on-line when system is in operation.
iv. Each Thyristor bridge should have individual snubber (RC Circuit) circuit for protection of thyristor
against di/dt and dv/dt,
xxxvi. Technical data of Existing Excitation System. The data available with us are provided here,
however for the commissioning of the digital AVR and carry out the PSS tuning work if any
other information/ data required the same has to be calculated by the firm himself:-
Sr. Description/Parameter Unit Required Offered Remarks

No Data Data
1.0 General
1.1 Manufacturer M/s SEC

Page - 32/49
1.2 Place of manufacturer China
1.3 System Type WLZ-4DW Digital

existing model
1.4 Applicable Standards IEEE / IEC
1.5 Numbers of Channels Nos 2
2.0 Excitation Data
2.1 Excitation Current Amps 225 b. Excitation
voltage of
exciter when
generator is
at rated load
10.5 volt.
c. Exciter
current of
exciter when
generator is
rated load
147 amp.
No. Data Data
3.0 Excitation Limiters
3.1 V/Hz Limiters Required
3.2 Under excitation Limiter Required
3.3 Over Excitation Limiter U/F Required
3.4 Stator Current Limiter Lag Required

3.5 Stator Current Limiter Lead etc. Required
3.6 Channel switching Required
3.7 Channel tracing Required
3.8 Fault reset Required
3.9 Other setting shall be provided during commissioning of the digital AVR /any other standard
requirement shall be arranged by the firm.
4.0 Operating Modes in Each
Channel
4.1 Auto Mode 2 channel Required
4.2 Manual Mode 2channel Required
4.3 Constant PF Control mode 1 Required
4.4 Constant VAr Control mode 1 Required
5.0 Digital Automatic Voltage
Regulator
5.1 Make Reputed
make like
ABB/Siemens/
BHEL
5.2 Type Digital
5.3 Auto Mode Voltage Setting % 70% to
Range 110%
5.4 Manual Mode Voltage Setting % 0% to 110%
Range
5.5 Response time ms < 20 ms
5.6 PF Mode Setting Range - -0.5 to 0.5
5.7 VAr Mode setting range % -100 to
100%
5.8 Voltage Accuracy % <± 0.5%
5.9 Accuracy of voltage form No- % <± 0.5%
Load to Full load
5.10 Setting range of droop % ±15 %
compensation
5.11 Max. change in generation % <± 0.5%
voltage when AVR is
transferred from AUTO to
Page - 33/49
Manual under all conditions
5.12 Max. change in generation % <± 0.5%
voltage when AVR is
transferred from Channel-1 to
Channel-2 under all
conditions
No. Data Data
6.0 Power System Stabilizer
6.1 PSS Offered - Required
6.2 PSS Type-To meet the 2 2A /2B For Brushless

requirement of NRPC Govt. of excitation
India guidelines for PSS Tuning system as
standard
6.3 PSS Provided in Both channels - Required
HPGCL, Yamuna Nagar
Page - 34/49
Annexure-G
Generator Technical Data Sheets (Design Value)
Page - 35/49
Annexure-G
Page - 36/49
Annexure-H
DRAWINGS
a)-Existing AVR system schematic Block Diagram
Page - 37/49
Annexure-H
b)-Existing AVR system Channel-I&II schematic Diagram
Page - 38/49
Annexure-H
b)-Existing AVR system Channel-I&II schematic Diagram
Page - 39/49
Annexure-H

.
Page - 40/49
Annexure-H
Generator Saturation curve
Page - 41/49
Annexure-H
‘V” Curve
Page - 42/49
Annexure-H
Drawing of Generator capability curve
Page - 43/49
Annexure-I

SCOPE OF WORK
1. The Bidder’s scope shall include design, engineering, manufacture, inspection & testing, packing,
forwarding to site, unloading, storing, erection, retrofitting, testing & commissioning of the complete
Digital AVR System along with all associated works, indicated in this Specification like Testing ,PSS
tuning as per NRPC Govt. of India norms etc.
a) Digital AVR- Total Two (02) number, for 2 X 300 MW Unit-I & II Generator brushless excitation
system.
b) Power Cables & control cabling accessories for Cable jointing, Cable termination kit, cable trays
and support systems as per requirement of system, however if already installed cable trays, power
cables , cable accessories etc. are in order the same can be used by the firm. The contractor may
retain cable tray etc up to the extent of their suitability, healthiness and site conditions. However,
contractor has to supply and install quantity, as required, in order to complete the work. Bidders are
requested to assess project site on their own
c) LT Power & control cables and cabling accessories from supply points to auxiliary systems (e.g.
illumination etc.)
d) Switchgear and Starter panels and Special tools & tackles, if any.
i) Supply, erect and terminate all input and output signals from the Digital AVR control panel to
DCRTPP DCS panel(s) to enable the modified control regimes.
ii) Carrying out necessary modification in wiring and provide suggested modifications in DCS software
for Digital AVR mode of control.
iii) A schematic of the intended logic scheme for implementing Digital AVR control interface in DCS
shall be provided by the Bidder along with the bid. Owner shall implement the required logic in their
DCS controllers (based on bidder`s suggestion and as approved by owner) and identify the terminal
details where the cables are required to be terminated.
Note :- 220 V DC or 230V AC single phase power supply from Main plant UPS/DCDB to Digital AVR
system shall be provided by HPGCL. However, arrangement for drawing the supply from source
shall lie with contractor. In Control & Instrumentation system, Experion PKS DCS system is
installed and necessary data of DAVR shall be provided & hook up by firm. Station switchgear/LT
switchgear/electrical source shall be identified by DCRTPP. However, all cables, cabling
accessories and cable laying and terminations at both ends shall be in the scope of the firm.
iv) Contractor’s Scope shall include all pre-commissioning and commissioning activities, required for
successful performance of all equipment and system under this package. Contractor's scope shall
also include supply of all materials and services.
v) Tests-The standard tests for equipment and system shall be carried out as specified in Technical
Specification. All special equipment tools and tackles, instruments, measuring & testing devices
required for the successful Guarantee Tests as per standard shall be provided by the Contractor,
free of cost. All costs associated with the tests shall be included in the scope of firm.
vi) Spare Parts-Bidder shall include in his scope of supply, start-up and commissioning spares which
may be required during erection and commissioning of the equipment / system.
vii) The listed items are considered as minimum requirement for the system. It is being given
only for guidance and the Bidder shall ensure that all material and accessories required for
completion of the installation as per the standard norm, and for full compliance with the
specification are clearly included in their offers.
2. SCOPE OF SERVICE / INSTALLATION-The scope includes but is not limited to the following items
of work to be performed for all equipment and materials furnished under the specifications:
a) Type/Routine/Acceptance/Factory Tests as per specification.
b) Receiving, unloading, storing and transportation at site.
c) Opening inspection and reporting all damages and short supply items.
d) Arranging to repair and/or re-ordering all damaged and short supply items.
e) Storing at site with suitable weather protection.
f) Final check-up, testing and commissioning.
g) Trial run and adjustments as necessary to rectify defects.
h) Obtaining Employer’s written acceptance of satisfactory performance.
i) Training to operation & maintenance engineer and technical personnel of both units.
Page - 44/49
Annexure-I

j) Laying of power, control and instrumentation cables on existing/new cable trays/trenches/trestles
etc.
k) Suitable rerouting of the existing power and control cables required for the proposed system which
shall be done with approval of engineer-in-charge. The detailed drawing, cable schedule, manuals
of digital AVR and firmware/ software original copy with upgrading operating procedure shall be
provided by the firm.
3. Civil Works:(If required to complete the work)
a) The scope of civil works shall include design and construction of all Civil, Structural and
Architectural works including supply of all materials, complete for all structures, buildings,
equipment and facilities for the Digital AVR Package. The scope of the Bidder for Civil, Structural
and Architectural works shall include but not limited to the following:
i. Detailed design for selection and sizing of various systems and structures etc. including basis of
design shall be prepared by the Bidder based on various requirements specified elsewhere in the
specifications. All the above documents shall be finalized after Employer’s approval and the same
shall form the basis of Detailed Engineering Work.
ii. Civil and structural works associated with installation of Digital AVR panels, foundations / supports
for Digital AVR panels etc., cable ducts/ slits/ trenches/ rack supports including foundations inside
and outside etc.
iii. All demolishing and dismantling works as per requirement and repair to the satisfaction of
Engineer-in-Charge including as required for installation of equipment, cable rack supports,
windows/ ventilators and other openings, flooring etc.
iv. Bidder has to make arrangements for supply of all materials. Employer will not supply any material
to the Bidder.
v. False ceiling with all necessary support arrangement, Any other building/ facility/ structure that
would be required as per system requirements,
vi. Disposal of surplus disposable materials outside the main plant area as directed by the Engineer.
vii. Construction Facilities Bidder’s scope of work includes all construction facilities required for the
project viz. temporary staff & labour colony, construction office and stores, workshops, material/
field testing laboratory, fire fighting devices/ equipment/ fire tender etc. required for safety purpose
during the project execution stage, any other temporary building, construction equipment, tools and
tackles, labour and supervisory staff for quality execution and materials. However, HPGCL shall
provide water and power connection at a single point near the work area for construction. Complete
distribution and facilities beyond this point as required for construction water and power supply
arrangement shall be provided by the bidder at his own cost.
(b) Scope of supply shall also include:
i. One set of special tools and tackles required for maintenance overhaul and replacement of various
equipments under this package.
ii. All steel/ cast iron inserts toughened Glass, plates, bolts, nuts, sleeves etc. to be grouted in
concrete work and used to hold/ support the equipment/panel system being supplied and erected
under this specifications.
iii. Any additional works required to make the Digital AVR Package complete.
iv. Drawing, data sheets, design calculations and erection for operation of complete system.
v. As built drawing for all system/ arrangements, layout and structures.
vi. Final Painting of the panel, structure etc. included in the package.
4. Mechanical :(If required to complete the work)
The scope of mechanical shall include design, testing, supply, erection and commissioning of
Digital AVR system. The Bidder shall provide all facilities required for the effective functioning of
Digital AVR whether or not they are specifically mentioned. The scope of the Bidder for mechanical
works shall include but not limited.
FIRM MAY VISIT THE DCRTPP SITE BEFORE SUBMITTING THE BID REGARDING REQUIREMENT OF
SPECIFICATIONS ETC. OF THE DIGITAL AVR TO AVOID ANY COMPLICATION IN LATER STAGE. ANY
MISCELLANEOUS SUPPLY / WORK / SERVICE SCOPE/GOVT. STATUTARY REGLATION NOT
ENVISAGED AND MENTIONED IN ABOVE SCOPE BUT IS ESSENTIAL FOR COMPLETION OF ERECTION,
TESTING, COMMISSIONING OF DIGITAL AVR, SHALL BE DEEMED TO BE IN THE SCOPE OF THE FIRM.
HPGCL, Yamuna Nagar
Page - 45/49
Annexure-J
RATE QUOTING SHEET (To be Quoted in the BOQ online only)
Part-A (Supply Part)

Sr Description of Work Quantit Unit f) P&F GSTg) Lumsumi) Transit
. y in Rate Char as Freight Insurance
N Nos. (Rs) ges appli Charges Charges etc.
o. (Rs) cableh) Inclusive (Rs)
(Rs) of GST
on
freight
charges
(Rs)
1. Brushless excitation system 02
Digital AVR Dual channel (2A
+2M) Microprocessor based
SES panel suitable for
300MW power Plant
Generator (as mention on
technical data sheet).
Total (Rs)
Part-B (Service Part)

Sr. Description of work Quantity Unit Price in GST as Total Amount
No. in Nos. (Rs) applicable (Rs) in (Rs)
1. Installation, Erection, 02
Commissioning, PSS tuning,
Dismantling& Erection for
replacement of Digital AVR
Panel and testing of Digital AVR
after successful commissioning
of New Excitation system.
A. Note for the bidder:

1. The Bidders are required to quote the rates strictly as per the Rate Quoting Sheet format Part-A & B.
B. Evaluation of Bidder
1. The evaluation for L-1 bidder will be done on the basis of total equated price.
Signature & Stamp of Contractor
Page - 46/49
Annexure-K
STATEMENTS OF BIDDERS
1. Name of Bidder _______________________________

2. Address of Head Office _______________________________
3. Correspondence Address _______________________________
_______________________________
4. Legal status
5. PAN & TIN Number of the Bidder (attached self-attested photocopies)
PAN ______________________ TIN ________________________
GST No. with HSN code _________________________.
6. Bank Details (attached signed cancelled cheque)
i) Bank Name & Address
ii) Bank Account Number
iii) Bank Branch Code
iv) IFSC Code of Branch
v) Nature of account (current/saving/OD/CC)
7. Main lines of Business
i. ____________________________ since______________
ii. ____________________________ since______________
iii. ____________________________ since______________
8. Annual Turnover of past three year
i. ____________________________
ii. ____________________________
iii. ____________________________
9. Past Experience:-
Name of Organization Period Reference of Order Value contract
Contract wise
10. Any other
Signature & Stamp of Bidder
Page - 47/49
Annexure-L
Acceptance certificate
I ______________________________________Designation____________________
______of (Name of Company)

___________________________________________________________________
_______________________________________________________________________________
_______________________________________________________
Here by accept the terms and conditions given on page no.-................... of the tender document
(NIT No. 04/EMD-I/153/DCRTPP/2017-18 Dated 29-11-2017).
For
M/s_____________________________
________________________________
_____________________________
Date:
Place:
Page - 48/49
Annexure-M
CHECK LIST FOR CONTRACTOR
Sr. Technical Specification Bidder Response

No. (Yes or No)
1.
Acceptance of all terms & conditions of tender.
2.
Documentary Evidence regarding Qualification Criteria
i) Proof for possessing the Labour License from Labour

Department, Govt. of Haryana or requisite
undertaking.
ii) Permanent EPF Registration number from Provident

Fund Commissioner.
iii) Experience Certificates duly attested for successfully

providing work as prescribed in NIT.
iv) ESI Number.
v) PAN Number / TAN Number.
vi) GST No. with HSN code
vii) The contractor must have executed Digital AVR on 110

MW or above capacity Power plant generator and
having annual turnover 1.27 Crore in the preceding 05
years submit the proof and performance letter thereof
along with the tender.
viii)For Bidder sourcing Digital AVR from OEM, the bidder

must have executed a performance certificate in this
regard should be submitted along with bid
3. Authority letter in the name of the Authorized Person who
has signed the Tender Document / Price Bid on behalf of
the Contractor / Company if any.
Page - 49/49

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DEEN BANDHU CHHOTU RAM THERMAL POWER STATION YAMUNANAGAR

(A Unit of Haryana Power Generation Corporation Limited)

(An ISO 9001, 14001 & OHSAS 18001 Certified Company)

Supply, Erection, Testing & Commissioning of 02 No.

TELEPHONE NO. 01732-206457, M-09354782198, 9354782145

E-MAIL ID- [email protected]

Sr. Description Page No.

ONLINE NOTICE INVITINGTENDER (E-TENDER)

Tender Enquiry No. 04/EMD-I/153/DCRTPP/2017-18 dated 29-11-2017

Start date and time of tender uploading 29-11-2017 at 18:00 Hrs.

General terms and conditions of As per Annexure-C

Scope of work As per Annexure-E

Price Quoting Sheet As per Annexure-F

Statement of Bidder As per Annexure-G

Acceptance certificate As per Annexure-H

Check list for Contractor As per Annexure-I

Contact Information Executive Engineer/EMD-I, DCRTPP, HPGCL,

NIT No. 04/EMD-I/153/DCRTPP/2017-18 Dated 29-11-2017

NIT No. 04/EMD-I/153/DCRTPP/2017-18 Dated 29-11-2017

Instructions to bidder on Electronic Tendering System

HARYANA POWER GENERATION CORPORATION LTD.

NIT No. 04/EMD-I/153/DCRTPP/2017-18 Dated 29-11-2017

NIT No. 04/EMD-I/153/DCRTPP/2017-18 Dated 29-11-2017

NIT No. 04/EMD-I/153/DCRTPP/2017-18 Dated 29-11-2017

NIT No. 04/EMD-I/153/DCRTPP/2017-18 Dated 29-11-2017

17. Earnest Money:-

NIT No. 04/EMD-I/153/DCRTPP/2017-18 Dated 29-11-2017

NIT No. 04/EMD-I/153/DCRTPP/2017-18 Dated 29-11-2017

NIT No. 04/EMD-I/153/DCRTPP/2017-18 Dated 29-11-2017

5) EARNEST MONEY AND SECURITY DEPOSIT:-

NIT No. 04/EMD-I/153/DCRTPP/2017-18 Dated 29-11-2017

9) TESTS AND INSPECTIONS:-

10) PLANNING OF WORK

NIT No. 04/EMD-I/153/DCRTPP/2017-18 Dated 29-11-2017

NIT No. 04/EMD-I/153/DCRTPP/2017-18 Dated 29-11-2017

3. Concerned Executive Engineer/ Stores (Consignee copy)

NIT No. 04/EMD-I/153/DCRTPP/2017-18 Dated 29-11-2017

NIT No. 04/EMD-I/153/DCRTPP/2017-18 Dated 29-11-2017

29) SUBLETTING AND ASSIGNMENT:-

31) FACILITIES TO BE ARRANGED BY CONTRACTOR

NIT No. 04/EMD-I/153/DCRTPP/2017-18 Dated 29-11-2017

A. Concessions / Benefits to Micro and Small Enterprises (MSEs):-

B. Concessions / benefits to Medium Enterprises:-

(For seeking the benefits / concessions by Haryana based manufacturing Medium

I ________________________ S/o ______________________ aged __________residing at

NIT No. 04/EMD-I/153/DCRTPP/2017-18 Dated 29-11-2017

NIT No. 04/EMD-I/153/DCRTPP/2017-18 Dated 29-11-2017

Where competition is amongst Small Scale Units alone.

NIT No. 04/EMD-I/153/DCRTPP/2017-18 Dated 29-11-2017

Technical Specification of Digital AVR/DVR:-

NIT No. 04/EMD-I/153/DCRTPP/2017-18 Dated 29-11-2017

e. Central electricity authority

Symbol Description Value Unit Remark

Rated stator current 10189 Amps

Ifn Rated full load field current A DC

Rated full load field voltage(100Deg

Utest Rotor test voltage kV AC

Negative-Sequence Current: - Stability

Short Circuit Ratio

I ____________ S/o aged residing at

PAN TIN __

ii. ______________ since