1

ANNUAL MAINTENANCE AND OPERATION OF

04 NOS. PUMP HOUSE, 03 NOS OHT, 04 NOS
WATER SUMPS, WATER SUPPLY LINE &
WATER PUMPS/SUBMERSIBLE PUMPS AND
CLEANING OF BOREWELLS ETC. AT GC CRPF,
GURUGRAM.
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INDEX
S. Particulars Page No.
No.
PART - 1 (TECHNICAL BID)
1 Name of Work and Index 1-2
2 Notice Inviting Tender and Schedule of Tender 3-6
3 Form of Tender 7
4 Prequalification Criteria 8
5 General conditions of the contract 9-12
6 Special conditions of the contract 13
7 General Condition of AMC Work 14-16
8 General Scope of Work 17-20
9 Basic Information about bidder 21
10 Work Experience 22-25
11 Affidavit on a non-judicial stamp paper of 26
Rs.100/- Duly Notarized
12 Performa of Bank Guarantee for furnishing 27
performance security deposit (Appendix-A)
13 Performance Statement (Appendix-B) 28
14 List No-1 (Appendix-C) 29
15 Questionnaire/Check List (Appendix-D) 30
16 Integrity Pact Documents (Appendix-E) 31-36
17 Index of Documents (Appendix-F) 37
18 Tender Acceptance Certificate (Appendix-G) 38
19 Earnest Money Deposit (Appendix-H) 39

PART 2 (FINANCIAL BID)

20 Bill of Quantities 40-42
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INVITATION TO TENDER
OFFICE OF THE DY. INSPECTOR GENERAL OF POLICE, GROUP CENTRE, CRPF,
GURUGRAM, HARYANA-122101, Tele/Fax : 01242269503
T.E. No. B.V-1/2022-23-BLDG-GCGGM(PUMP HOUSE) Dated August’ 2022
DIGP cum Estate Officer, GC, CRPF Gurugram (HR.) for and on behalf of the President of India, invites
online tenders under two bid system (Technical and Financial bid) from eligible, approved/ registered contractors
from Central Govt./ State Govt./ Union Territory; registered with CPWD/ State PWD/ RAILWAY/ MES or
registered as a MSME firm for Annual maintenance and operation of 04 nos. pump house, 03 nos. OHT, 04 nos.
water sumps, water supply line & water pumps/submersible pumps, and cleaning of bore wells etc. at GC CRPF,
GURUGRAM

SCHEDULE OF TENDER
Name of Work
Annual maintenance and operation of 04 nos. pump
house, 03 nos. OHT, 04 nos. water sumps, water supply
line & water pumps/submersible pumps and cleaning
of bore wells etc. at GC CRPF, GURUGRAM.
Estimated Cost Rs. 14,96,547 /-
Date of issue of tender document On 26/09/2022 at 1500 Hrs
End date & time for submission of tender online On or before 1500 Hrs on 07/10/2022
Date and time of opening technical bids offline & On 08/10/2022 at 1600 Hrs.
online
Issue and Opening of BoQ / Price bid To be disclosed after completion of TE.

Intending tenderers must read the terms and conditions carefully and submit their tenders if they consider
themselves eligible and are in possession to submit all required documents online by time 1500 Hrs on
07/10/2022.
This NIT (tender document) can be downloaded from our website at https://crpf.gov.in/tenders.htm and
https://eprocure.gov.in/eprocure/app. No separate hard copy of this tender shall be issued by Dy. Inspector General
of police, GC, CRPF Gurugram (HR.) Tenderers are requested to submit Tender documents online through
https://eprocure.gov.in/eprocure/app in PDF form duly signed but Bid Declaration Certificate” in Lieu of EMD
and Tender Acceptance Certificate required in both online and offline well before the date of opening tender
to avoid last minute rush.
1. This contract is valid for one year period and may be extended by six months with the mutual consent of both
parties and the contractor is responsible for the Annual maintenance and operation of 04 nos. pump house, 03
nos. OHT 04 nos. water sumps, water supply line & water pumps/submersible pumps and cleaning of bore
wells etc. at GC CRPF, GURUGRAM for One year.
2. Bidders are requested to submit Technical bid online on https://eprocure.gov.in/eprocure/app and offline to
office of the Deputy Inspector General of police, GC, CRPF, Gurugram (Haryana)-122101 and financial bid
must be submitted through online only at https://eprocure.gov.in/eprocure/app . Last date for the submission of
online tender is 07/10/2022 by time 1500 Hrs. and the technical bids shall be opened on next day at 1600 Hrs.
Representatives of the bidders may be present during the tender opening process. Price bids shall be opened
after scrutiny of the Technical bids. Price bids will be opened only of those bidders who have successfully
qualified the eligibility criteria in the Technical bid.
NOTE:- BIDDERS ARE REQUESTED TO SUBMIT ORIGINAL DOCUMENTS I.E. “EMD AND
TENDER ACCEPTANCE CERTIFICATE OFFLINE TO OFFICE OF THE DEPUTY INSPECTOR
GENERAL OF POLICE, GC, CRPF, GURUGRAM (HARYANA)-122101. FAILING WHICH THEIR
BID IS LIABLE TO BE REJECTED. OTHER DUCUMENTS OF TECHNICAL BID & FINANCIAL
BID MUST BE SUBMITTED THROUGH ONLINE ONLY.
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3. Earnest Money Deposit EMD:-

i. Earnest Money Deposit (EMD): Earnest Money Deposit (EMD): - Bidders shall submit
Earnest Money Deposit (EMD)/ Bid Security as per the amount mentioned below:-
S.NO Name of Works/ services EMD Amount (Rs.)
01 Annual maintenance and operation of 04 nos. pump Rs. 29,931/-
house, 03 nos. OHT, 04 nos. water sumps, water supply
line & water pumps/submersible pumps and cleaning of
bore wells etc. at GC CRPF, GURUGRAM.
The EMD may be the accepted in the form of Account payee Demand DRAF, Fixed
Deposit Receipt, Banker;s Cheqaue or Cheque or Guarantee from any of the Commercial
banks in favour of DIGP GC CRPF Gurugram payable at SBI GC CRPF Gurugram (
Haryana) Branch Code -017940. Department is not responsible for any postal delay. The
EMD is to remain valid for at least a period of forty-five days beyond the final bid validity
period. EMD of the unsuccessful bidders should be returned to them at the earliest after
expiry of the final bid validity and latest on or before the 30th day after the award of the
contract.
The tender without EMD shall be rejected out rightly. No. interest shall be paid on the
EMD thus collected. EMD of the successful bidder shall be refunded after the Submission
of PG deposited.

ii. For goods and service providers for service are eligible for exemption EMD is not
exempted for all MSME registered bidders. EMD exemption. The bidder seeking EMD
exemption, must submit the valid supporting documents for the relevant category as per
GeM GTC with the bid. Under MSE category only manufacturers from EMD. Traders are
extended from the preview of this policy

(a) Scanned copy of registration/ enlistment certificate, work experience certificate, PAN
Card, GST registration and EMD is required to be uploaded.
(b) Bidders will have to download the NIT/Tender form and BoQ to upload the same after
filling their rates and signing these documents.
(c) For Submission of e-tender, bidders are requested to get themselves registered with
www.eprocure.gov.in website along with class-II/III/IV digital signature Certificate (DSC).
Manual bids will not be accepted.

4. “Technical bid” shall contain:

Since the work to be undertaken is of a complex and technical nature, bids are required to
be submitted in two parts as under:-
i. Bids will be accepted only On-line at e-procurement web site
http://eprocure.gov.in/eprocure/app (CPPP).

ii. Technical bid :- Following documents and information to be fulfilled and submitted as
part of technical bid:-
iii. Original and offline to be dropped in the tender box placed at C/Room of GC Gurugram in
a sealed envelope:-
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Note: - Tenderers are requested to submit offline only required documents instead of
complete tender enquiry.
S.N Name of documents to be submitted Description of documents
Offline only.
01 Tender Acceptance Letter (To be given APPENDIX- G duly signed by
on Company Letter Head ) bidder & witness
02 Earnest Money Deposit (EMD). APPENDIX- H duly signed by
bidder & witness
5. Scanned copy of Documents to be submitted on tender web site
http://eprocure.gov.in/eprocure/cppp:-
a) Tender Document duly signed and stamped on each page without the price bid. Price bid is
to be submitted separately through ONLINE only.
b) Power of attorney authorizing the person to sign the tender.
c) Copy of License issued by Central Govt./ State Govt./ Union Territory; registered with
CPWD/ State PWD/ RAILWAY/ MES or registered as a MSME .
d) Relevant document for past experience as per prequalification criteria.
e) Copy of last year VAT/Tax returns or certificate.
f) Certified copy of Average Annual Turnover of the firm.
g) Registration Certificate of GST No.
h) Labour license.
i) Performa of Bank Guarantee for furnishing performance security deposit (Appendix-A)
j) Performance Statement (Appendix-B)
k) List No. 01 (Appendix-C)
l) Questionnaire/Check List(Appendix-D)
m) Integrity Pact documents -(Appendix-E)
n) Index of Documents (Appendix-F)
o) Tender Acceptance Certificate-(Appendix-G)
p) EMD. -(Appendix-H)
6. “Price Bid”
a. Price Bid will be opened on some suitable date, which will be communicated later on,
after scrutiny of the technical documents submitted by tenderers in Technical Bid.
Price Bid shall be opened only in respect of those tenderers who is found to be eligible
as per the criteria specified by User/CLIENT and have complied with all the
requirements in tender document.
b. Price Bid should not contain any condition whatsoever it may. Conditional bids shall
be rejected.
c. “Price Bid” shall be submitted online only.
Note:-Tenders received in the single Bid system i.e. having the technical as well as financial bid in the
same cover will be liable to be ignored. Incomplete/wrong technical bids/will also result in rejection
of the bid.
7. If the last date of receipt or opening of the tenders happens to be a holiday for User/CLIENT, then the
receipt and opening of the tenders shall be shifted to next working day without change of time and venue.
8. The tender for the works shall remain open for acceptance for a period of 180 Days from the date of opening
of tenders. If any tenderer withdraws his tender before the said period or issue of letter of acceptance,
whichever is earlier, or makes any modifications in the terms and conditions of the tender which are not
acceptable to the department, then DIGP cum Estate officer GC, CRPF Gurugram (Haryana), shall without
prejudice to any other right or remedy, be at liberty to suspend the tenderer for the period of 02 Years from
being eligible to participate and submit bids for T/E or any contract with the procurement entity (CRPF).
Further the tenderer shall not be allowed to participate in the re-tendering process of the work.
9. The tenderer should quote the rates in figures as well as in the words. In case, discrepancy is found in the
rates in words and figures, then the rates quoted in words shall be taken as correct.
 6

10. The tender document must be filled in English. If any of the documents are missing or un-signed in price
bid, the bid shall be considered invalid. In case of technical bid, the details of incomplete or missing
documents will be intimated to the tenderer and the tenderer has to submit all those documents within 03
days after communicating the same, in case the tenderer fails to submit the required documents within 03
days the tender is liable to be rejected.
11. The bid may be rejected if any bidder proposes any deviation from the prescribed requirement
User/CLIENT reserves the right to accept or reject any /all tender/s in part or whole of any firm / firms
without assigning any reasons for doing so.
12. Canvassing in connection with tenders is strictly prohibited and the tenders submitted by the tenderer who
resort to canvassing will be liable to rejection.
13. Before quoting, the tenderer shall inspect the site, to fully acquaint himself about the condition in regard to
accessibility of the site, working condition of site, locality including installations of tools and plants (T&P)
and local authority regulations / restrictions if any , conditions affecting accommodations and movement of
personnel etc. required for the satisfactory execution of the work contract. No claim whatsoever on such
account shall be entertained by the User/CLIENT in any circumstances.
14. User/CLIENT does not bind itself to accept the lowest or any tender at all. User/CLIENT also reserves the
right to negotiate or partly accept any bid or all tenders received without assigning any reasons thereof.
15. Any discrepancies, omissions, ambiguities in the tender documents, if any, or any doubt as to their meaning
should be reported in writing to office of THE DEPUTY INSPECTOR GENERAL OF POLICE, GC,
CRPF, GURUGRAM (HARYANA)/Client who will review the queries and if information sought is not
clearly indicated or specified, User/CLIENT will issue clarifications to all the tenderers which will become
part of the Tender Document. User/CLIENT will not be responsible if the discrepancies,
16. Omissions, ambiguities in the tender documents or any doubts as to their meaning are not brought to the
notice of User/CLIENT before three working days prior to the last date of submission of the tender.
17. User/CLIENT also reserves the right to divide and distribute the work to more than one tenderer at its sole
discretion.
18. The Contractor whose tender is accepted will be required to furnish PERFORMANCE SECURITY for an
amount of three percent (03%) of the value of the contract within 07 days. This guarantee shall be in the
form of Deposit at Call receipt of any scheduled /Banker’s Cheque of any scheduled Bank/Demand DRAFT
or any scheduled bank/Pay Order of any scheduled bank or Government Securities or Fixed Deposit
Receipts or Guarantee Bonds of any Scheduled banker the State Bank of India in accordance with the form
annexed hereto. In case a fixed deposit receipt of any Bank is furnished by the contractor to the Government
as part of the performance guarantee and the Bank is unable to make payment against the said fixed deposit
receipt, the loss caused thereby shall fall on the contractor and the contractor shall forthwith on demand
furnish additional security to the Government to make good the deficit. Performance Security should remain
valid for a period of Sixty days beyond the date of completion of all contractual obligation of the supplier
including warranty obligations. In case the contractor fails to deposit the performance security within the
stipulated period including extended period if any, which are not acceptable to the department, then DIGP
cum Estate officer GC, CRPF Gurugram (Haryana) shall, without prejudice to any other right or remedy, be
at liberty to suspend the tenderer for the period of 02 Years from being eligible to participate and submit
bids for T/E or any contract with the procurement entity (CRPF). Further the tenderer shall not be allowed to
participate in the retendering process of the work.
19. In the count of contractor not completing the work successfully his performance security will be forfeited
after issue of Notices & show cause Notice.
20. The successful bidder(s) shall execute an agreement at its own cost on non-judicial stamp paper of Rs.100/-
with User/CLIENT in accordance with the standard format provided by User/CLIENT within 10 days from
date of issue of work order.
21. For any clarification you may please contact Deputy Inspector General of police, GC, CRPF Gurugram
(HR.) Tele/Fax: C/Room – 8851161290.

DIGP cum Estate Officer,

GC, CRPF Gurugram (HR.)
 7
FORM OF TENDER
To,

The Dy. Inspector General of Police,

GC, CRPF, Gurugram (HR.)

R/ Sir,

Notice inviting tender – Annual maintenance and operation of 04 nos. pump house, 03 nos.
OHT 04 nos. water sumps, water supply line & water pumps/submersible pumps and
cleaning of bore wells etc. at GC CRPF, GURUGRAM
a. I / We have examined the Scope of Works, Schedule of Quantities and Terms and Conditions
relating to the tender for the said works after having obtained the Tender document invited by
you and are submitting our offer for the following services:-
i.
ii.
iii. etc.
b. I / We have visited the site, examined the site of works specified in the Tender Document and
acquired the requisite information relating thereto as affecting the Tender.
c. I / We hereby offer to execute and complete the works in strict accordance with the Tender
Document at the item rates quoted by me / us in the attached Schedule of Quantities in all
respects as per the specifications and Scope of Works described in the Tender Document and
the Annexure containing Terms and Conditions.
d. In the event of this tender being accepted, I/We agree to enter into and execute the prescribed
Agreement with User/CLIENT as per the prescribed format.
e. I/ We agree to pay all applicable Government Taxes prevailing from time to time.
f. The rates quoted by me / us are firm and shall not be subjected to variations on account of
fluctuation in the market rates, taxes or any other reasons whatsoever during the period of
contract.
g. Should this tender be accepted, I / we hereby agree to abide by and fulfill all the Terms and
Conditions and Provisions of the said Contract Document annexed here to.
Name of the person authorized to sign and submit the Tender

I)…………………………………………………………………………………………………

II)………………………………………………………………………………………………

Yours faithfully

Place

Date Signature & Seal

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PREQUALIFICATION CRITERIA
Service wise Minimum Eligibility Criteria for qualification of Tenderers are as follows:
The Bidding Firm/Company:-
1. Should have experience during the last 03 years of experience in the respective field(s) in
which bidder is quoting.
2. Should have successfully completed or currently providing services in last 03 Year, in the
respective field, in which bidder is participating:

i. Three similar completed works costing not less than the amount equal to 40 % of
the estimated cost.
Or
ii. Two similar completed works costing not less than the amount equal to 50 % of
the estimated cost.
Or
iii. One similar completed works costing not less than the amount equal to 80 % of
the estimated cost.

3. A Certified copy of Work/Purchase orders and Completion certificates issued by the

client should be enclosed and need to be produced before User/CLIENT, whenever called
for verification purposes.

4. Bidder should submit audited balance sheets / P&L account and Income Tax Return
certificates duly certified by the CA, for the last 3 financial years.

5. Bidder should submit list of all tools, plants, machinery and Technical personnel to be
employed on the proposed work.

Note: Any false and/or inadequate information may result in rejection of the
tender.

DIGP cum Estate Officer,

GC, CRPF Gurugram (HR.)
 9
GENERAL CONDITIONS OF THE CONTRACT

1. Tenderers are advised to visit the sites and thoroughly understand the nature and scope of the work and be
familiar with the site conditions before quoting.
2. Quoted rates should be workable, reasonable and should include incidental and all overheads and profits. The
Tenderer will furnish Rate Analysis for scrutiny of the rates by User/CLIENT.
3. Monthly payments will be made based on the bills submitted by the Contractor and certified by the
concerned Estate officer to the effect that the works / complaints recorded in the registers/software are
attended and rectified as per the scope of the work. The Contractor has to get the Signature of Estate officer
after completion of the respective works on the formats enclosed/given for respective work and should submit
all these with the bill. Same bill will be forwarded to PAO/RPAO for further drawl action and TDS and other
taxes will be deducted from the bill of contractor by PAO/RPAO, CRPF as per norms. Advance or
immediately payment cannot be made.
4. Any discrepancy in settlement of bills may be brought to the notice of User/CLIENT within a period of one
month after the settlement of the Bills. User/CLIENT will not entertain any claim regarding any dispute in
settlement of the bills after stipulated time.
5. Income Tax, TDS and other taxes, as applicable, will be deducted from total payment due to the Contractors.
6. All works, complaints/ instructions given by the respective authorities covered under the Annual Maintenance
Contract are to be attended on the same day. In case of delay in attending the work in time, User/CLIENT will
be at liberty to get the work done through any other agency and the cost therefore shall be recovered from the
Contractor at the discretion of User/CLIENT.
7. The Contractor should have valid license relating to his Contract as per the existing laws and the workmen
employed by the Contractor should also have the experience in their trade.
8. The Contractor should arrange to obtain necessary insurance cover for its employees/Labours .
9. Personnel employed for operation of 04 nos. pump house, 03 nos. OHT 04 nos. water sumps, water supply
line & water pumps/submersible pumps, and cleaning of bore wells etc. at GC CRPF, GURUGRAM should
have experience of Operation, maintenance & services of respective services and equipment’s and all personal
records should be maintained by the contractor.
10. Technical man power should be provided by successful bidder to execute the specialized work.
11. User/CLIENT shall not be responsible for the release of benefits, such as salary, leave, Provident Fund, ESI,
Pensioner benefits or allowances to the staff employed by the contractor. User/Client will not be held
responsible for any Accident/injury / carrying out default work and any statutory levied by the govt./state
government etc. Excess payment due to any changes in the Minimum Wages Act or in any other labour
legislation/provisions or other statutory obligations during the validity period of the contract shall be the
responsibility of the contractor.
12. The Contractor shall be fully responsible and shall indemnify User/CLIENT with suitable Insurance cover in
the event of any damage to men or material, injury / damage or death as the case may be, caused directly or
indirectly due to the negligence of the Contractor or his agents and / or his employees or workmen. The
decision of User/CLIENT in this regard shall be final and binding.
13. The contractor shall pay the personnel deployed in User/CLIENT premises, their wages in accordance with
the Minimum Wages Act, 1948 (amended time to time) on a monthly basis. The contractor shall also make
PF contribution, ESI contribution and or any other statutory contribution in respect of the personnel deployed
by them in User/CLIENT. Contractor shall indemnify User/CLIENT for this. Contractor shall present the
proof of the same along with the bill.
14. The contractor will be responsible and ensure timely payment to its personnel deployed in the premises and
compliance of all statutory provisions relating to minimum wages, Provident Fund and Employees State
 10
Insurance, etc. in respect of the persons deployed by them in User/CLIENT and under intimation/in the
Presence of User/CLIENT officer. The Contractor shall be responsible to fulfill all the obligations in
connection with the workers employed by it for the purpose of the Contract and all the Statutory and other
liabilities if any including minimum wages of Central/ State Govt. (whichever is higher shall be applicable) ,
leave, salary, uniform, identity cards, ex-gratia, ESI, Provident Fund, Workman Compensation, if any, etc. (as
applicable) in connection therewith shall be on the Contractor account and payable by the concerned
Contractor. The contractor shall liaise with Labour Deptt. of State Govt. / Central Govt. and comply with all
necessary regulations/instructions in this regard.
15. All the Standard Conditions of the Contract shall be binding on the parties as per Indian Contract Act and
prevailing Rules. The Contractor shall comply with all the applicable Acts, Rules, Regulations and Law (s)
for entering into Maintenance Contract and the User/CLIENT will not in any way be liable or responsible for
any default / irregularities / penalties on the Contractor's part.
The following requisites are to be fulfilled by the contractor:
a. Time schedule of works.
b. Presence of required number of the persons at the site as per contract.
c. Maintain desired quality of the work as per specification.
The penalties for not complying with the above are indicated in Special Conditions of contract.
16. The contractor shall, for all intents and purposes, be the “Employer” within the meaning of different Labour
Legislations in respect of skilled and unskilled personnel so employed and deployed in User/CLIENT and the
manpower so employed and deployed in User/CLIENT shall remain under the overall control and supervision
of the contractor. The persons deployed by the contractor in User/CLIENT shall not have claims of Master
and Servant relationship (implicitly or explicitly) between him/her/them and User/CLIENT nor have any
principal and agent relationship with or against the User/CLIENT. The contractor's personnel shall not claim
any benefit/ compensation /absorption /regularization of services under the provision of the Industrial
Disputes Act, 1947 or Contract Labour (Regulation & Abolition) Act, 1970.

17. No additional payment shall be made if contractor keeps more staff at site for completing the pending work or
if the minimum staff strength is not able to perform satisfactorily as per the contract provision.

18. The Contractor or his authorized representative should visit the site as per requirement and meet Estate officer
with prior appointment for any clarifications and to receive instructions, etc. at the site.

19. Any act of indiscipline / misconduct / theft / pilferage on the part of any employee engaged by the Contractor
resulting in any loss to User/CLIENT in kind or cash will be viewed seriously and User/CLIENT will have
the right to take legal action along with levy damages or fine and / or even terminate the Contract forthwith, if
necessary.

20. In the event of breach of contract by any of the party the aggrieved party has the right to go for arbitration.

21. The Contractor shall immediately give notice thereof in writing to the authority as indicated in Scope of work
but shall never the less use constantly his best endeavors to prevent or make good the delay and shall do all
that may be reasonably required to the satisfaction of the Estate officer to proceed with the Works. Then EOT
for that work is provided and no penalty imposed to him.

22. In case of any default or failure on Contractor's party to comply with all / any one of the Terms / Conditions,
User/CLIENT reserves the right to take necessary steps to remedy the situation including, inter-alia, the
deduction of appropriate amount/s from dues otherwise payable to Contractor and/or by taking recourse to
appropriate recovery proceedings. The contractor shall keep User/CLIENT indemnified against all claims
whatsoever in respect of the manpower deployed by it in User/CLIENT. In case any employee of the
contractor so deployed enters in dispute of any nature whatsoever, it will be the primary responsibility of the
contractor to contest the same. In case User/CLIENT or its employee is made party and is supposed to contest
the case, User/CLIENT will be reimbursed for the actual expenses incurred towards Counsel Fee and other
 11

23. expenses which shall be paid in advance by the contractor to User/CLIENT or any person authorized by
User/CLIENT, on demand. Further, the contractor will ensure that no financial or any other liability comes to

User/CLIENT or its employee in this respect of any nature whatsoever and shall keep User/CLIENT or any
employee of User/CLIENT indemnified in this respect.

(a) For any dispute, the decision of User/CLIENT shall be final and binding upon the contractor. However, any
dispute or difference whatsoever arising on any matter concerning this contract between the parties out of or
relating to the services, meaning, scope, operation or effect of this contract or the validity or the breach
thereof shall be settled through court of law Chandigarh.

24. The Contractor should not at any time do, cause or permit any nuisance on the site / do anything which shall
cause unnecessary disturbances or inconvenience to the occupants/ visitors at site or near the site of work.

25. The personnel deployed by the Contractor can use the common facilities such as drinking water, toilet, etc. if
any, provided at the premises. However, it should be ensured that the same should be kept in hygienic
condition.

26. The work should be carried out with minimum inconvenience to the occupants. The workmen employed by
the Contractor should abide by the Rules and Regulations maintained by User/CLIENT in the premises,
especially in respect of working hours, entry of the workers to the premises, interpersonal relation with the
occupants, etc.

27. The contractor shall promptly and timely obtain all such consents, permissions, approvals, licenses etc., as
may be necessary or required, in accordance with this Tender. The Contractor should obtain approvals, if any,
necessary for the work from the Statutory Bodies on behalf of the USER/CLIENT. The Contractor shall assist
the User/CLIENT fully in respect of any liaison with the Municipal or any other Authority for necessary
approval / permission with regard to the maintenance works. The fees and other statutory charges, if any, will
be reimbursed to the Contractor based on the original receipts produced to the User/CLIENT.

28. The Contractor shall ensure that the employed staff shall not undertake any private work inside or outside
User/CLIENT’s residential/Office premises.

29. The engaged staff shall also undertake other specific work related with/without housekeeping works and other
works during working hours, if required.

30. Termination of agreement:“If the services of the contractor are not found to be satisfactory, the contractor
will be given a notice, with a notice period of 30 days, to improve his services. If the contractor fails to
improve his services within the Notice period, User/CLIENT shall have the discretion to terminate the
contract either in part or in whole, on any day after the expiry of the said notice period. Also the contract may
be terminated if :-
(a) the contractor commits a breach of any terms and conditions of this agreement and/or
(b) the contractor is adjudged an insolvent or a compromise is entered by him with his creditors or if distress or
execution or other process is levied upon or receiver is appointed for any part of the assets or property of
contractor and/or
(c) for any reason whatsoever, the contractor becomes disentitled in law to perform his obligations under this
agreement and/or
(d) there is any variation in the ownership/partnership or management of the contractor or his business without
the prior approval in writing of the User/CLIENT to such variation.
 12

31. In the event of termination of this agreement for any reason whatsoever, the contractor/or persons employed
by him or his agents shall not be entitled for any sum or sums whatsoever from the User/CLIENT by way of
compensation, damages or otherwise.

32. On site storage space will be provided to the Contractor subject to availability. However, the Contractor may
erect temporary sheds for storage purposes at his cost with the permission of the User/CLIENT.

User/CLIENT will not be responsible for Contractor's materials. The Contractor may be required to vacate the
storage space and sheds as per exigency without any extra cost to User/CLIENT. If any statutory charges are
required to be paid for erection of sheds, the same should be borne by the Contractor.

33. The Contractor shall provide all necessary Tools & Plants materials or any other equipment, materials, labour,
etc. and no payment in this regard will be made by User/CLIENT. The Contractor shall supply, fix and
maintain all the scaffoldings, jhulla, safety belt, extra labour to hold ladders/jhullas, T&P, etc., at his cost
during the execution of any work and remove them as soon as the work is completed, without causing any
damage to User/CLIENT's property.

34. The Contractor shall not directly or indirectly transfer, assign or sublet the Contract or any part of it, without
written permission of User/CLIENT. But he can engage various licensed agencies/agencies for carrying out
different works.

35. While submitting the monthly bill for AMC, the contractors have to submit all the required documents /
statements as desired by User/CLIENT. Contractor will not link payments to his labours with the settlement
of his bill by User/CLIENT.

36. It is the contractor’s responsibility to co-ordinate with other service providers viz. companies, municipality
etc. for completion of the work, if required and attending to the work along with laisioning with local bodies
including making payments to statutory bodies. shall reimburse the payments for such works on production
of valid receipts. No other charges for such works shall be payable.

We / I accept all the Terms and Conditions in all respects without any reservation.

Place: Signature of the Tenderer:

Date: Name and Seal:

Address:_______________________
 13
SPECIAL CONDITIONS OF THE CONTRACT

1. If a bidder / tenderer quotes NIL charges / consideration, the bid shall be treated as unresponsive and will
not be considered.
2. Temporary I-card will be issued by the estate officer to skilled labour /operators/ Supervisor, so that
frequent movement can be done for the sake of speedy resolution of complaints. However labour camp will
not be permitted in the CRPF premises CRPF is not responsible for any type of arrangement of labour
camp. Contractor is solely responsible for the accommodation & timely wages to their staff.
3. User/CLIENT does not bind itself to accept abnormally low bids. The rates quoted by the tenderer/bidder
should be able to demonstrate the capability of the tenderer/bidder to deliver the contract at the offered
price. Abnormally low bids/rates will be subject to analysis by User/CLIENT. If required, User/CLIENT
may call written clarification from bidder, including detailed price analysis of the bid price in relation to
scope, schedule, allocation of risks and responsibilities and any other requirements of the bid document and
tenderer/bidder shall have to furnish Rate Analysis for the scrutiny of rates by User/CLIENT within
stipulated time. User/CLIENT reserves the right to reject the bid if bid is found to be abnormally low to
deliver/perform the contract.”

4. The appointed contractor is required to generate End of the Day (EoD) reports on status of works, labour
deployed, etc. to the concerned officer of the user/ client.

5. Contractor shall follow the prescribed formats/procedures for official documentation like registers, etc. as
stipulated by User/CLIENT from time to time.

6. In case of emergency work, no extra payment for working in odd hour will be made.

7. The property will be handed over to the Contractor on 'as is where is' basis and the contractor shall ensure
proper service to a reasonably satisfactory level.
8. User/CLIENT reserves to change scope of work or the number of labours during the contract period.

Declaration by the Contractor

We / I have read and understood the Scope of Work and special terms and conditions for
the the Annual maintenance and operation of 04 nos. pump house, 03 nos. OHT 04 nos. water sumps, water
supply line & water pumps/submersible pumps, and cleaning of bore wells etc. at GC CRPF,
GURUGRAM and we / I have taken into account the above while quoting the rates. We / I accept all the
above points without any reservation from our / my side, in all respects.
Further, we / I also declare that no prohibitive things/banned chemicals will be used, which
are harmful to human life.

Signature of bidder

Date & Place Address

 14
GENERAL CONDITIONS OF WORK
1. Agency should have Govt. Contractor’s License; else he is to associate an Agency having valid Electrical
Contractor’s License for execution of E&M services.

2. Agency shall set up a Service Center which will operate in full Service Centre will be operated round the clock on all
days including Sunday and Holidays.

3. The staff employed by the firm for the maintenance works shall wear proper uniform. Nothing extra shall be paid on
this account. The Monogram/ badges shall be fixed on the uniform. The contractor shall have to arrange for issue of
identity cards as per direction of the Engineer in charge for all the staff members deployed within one week of the start
of the work at his own cost and also submit two extra photographs with full address of each worker for record. If
contractor fails to do so, the department shall recover Rs.100/- per day/per person for this default from the monthly bill.

4. The contractor shall be required to possess during the full currency of the contract a valid license for employing
contract labour from the appropriate licensing authority under the contract labour (Regulation and abolition) act 1970.

5. The contractor shall depute required personnel / Staff for electrical works as per NIT conditions, who shall remain
present at User/Client service center as per the staff deployment requirements of the respective sub-head. The contractor
will maintain attendance records of the staff, which will be checked by the Engineer-in-charge or their authorized
representative.

6. The contractor shall depute required Supervisor/Pump Operator for works who shall remain present at User/Client
service center on all days including Sunday and Holidays.

7. The contractor will have to arrange his own T & P required for the work. The department will not arrange any T & P
and nothing shall be paid on this account.

8. Complaint register, attendance register and other records will have to be produced either daily according to the
requirement or as & when asked to do so by the User/Client or his authorized representative.

9. No residential accommodation shall be provided to any of the staff engaged by the contractor. The contractor shall
also not be allowed to erect any temporary set up for staff in the campus.

10. The contractor shall take immediate action to attend any complaint assigned to him through site order book / verbal
instruction or on telephones from User/Client. In all cases the complaints shall be attended in the specified duration as
mentioned below:-

(i) No delay in complaint of emergent nature such as breakdown /disruption in water Supply and to be attended within
02 hours.

(ii) Minor complaints will be attended within 8 hours.

(iii)Major complaints will be attended within 24 Hours or as decided by User/Client.

(iv) If the complaint not attended within the prescribed period, recovery shall be made @ Rs. 200/- per complaint from
the contractor bill. For Emergency complaint recovery rates shall be Rs. 500/- per complaint per day and decision of
User/Client in this regard shall be final & binding.

11. Safety codes and Labour Regulations:- In respect of all labour employed directly or indirectly on the work for the
performance of the contractor’s part of work, the contractor at his own expense, will arrange for safety provision as per
the statutory provisions, B.I.S. recommendations, factory act, workman’s compensation act, CPWD code and instruction
issued from time to time. Failure to provide such safety requirement would make the tenderer liable for penalty as per
Part-A for each default. In addition the Engineer-in-charge, shall be at liberty to make arrangements and provide
facilities as aforesaid and recover the cost from the contractor.

12. The contractor shall provide necessary barriers, warning signals and other safety measures while executing the work
or wherever necessary so as to avoid accidents. Contractor shall be liable, in accordance with the Indian law and
Regulations for any accidents occurring due to any cause. The department shall not be responsible for any accidents
occurred or damaged incurred or claims arising there from during the execution of work. The contractor shall also
provide all insurance including third party insurance as may be necessary to cover the risk. No extra payment would be
made to the contractor due to the above provisions thereof.
 15

13. Safety of the staff employed will be the responsibility of the contractor. User/Client will not be
responsible for any mishap, injury / accident or death of the staff. No claim in this regard shall be entertained /
accepted by the department.

14. Contractor shall be fully responsible for any damages caused to govt. property or allot tee’s property by
his or his labour during the carrying out the work. All such damages shall be rectified by the contractor at his
own cost, failing which the same will be got rectified by Engineer-in charge and the expenditure incurred shall
be recovered from the contractor bill.

15. Contractor may note that TDS on account of statutory provisions on GST and any other applicable taxes
shall be recovered from the contractor’s bill.

16. Each worker shall maintain a complaint diary and get the feedback recorded from the allot tees
regarding attending the complaint. In case, it is found that the complaint has been attended unsatisfactorily, it
will be considered as unattended. List of such complaints shall be submitted to the Engineer-in-charge on daily
basis. Action as already mentioned in Sr. No.5 of General Condition of AMC works shall be taken for
unattended complaints.

17. All the items to be replaced should be of same specifications or better with ISI marked or as approved
by the User/Client. Makes of the items used has been specified, however if make of any item not mentioned
below same will be used ISI marked after getting approval by User/Client. Sufficient stock of spares to be
maintained at site for smooth functioning of all the installation in the campus.

18. The contractor shall be solely responsible for compliance of various statutory obligation (including the
financial liabilities) under contractor labour regulation & abolition Act. Minimum wages act etc. and other
applicable laws and rules framed their under from time to time. The minimum wages applicable time to time
shall be paid to the workers by the contractor through cheque/ECS up to 10th of every month and receipt of
payment made shall be submitted to User/Client for preparation of bill. .

19. The workers employed by the contractor for this job are purely employee / responsibility of the
contractor. No claim is entertained at any stage for absorbing in Govt. Job.

20. Staff deputed by the firm shall assist each other as & when needed as per requirement of site.

21. All the installation shall be handed over to the successful Agency on award of work, as is where is
basis and nothing extra shall be paid toward pre-maintenance, as all the equipments are in running condition.
However, contractors are requested to inspect the site before quoting their rates for the tender, later on no
further claims in this regard shall be entertained.

22. After the completion of the contract, the firm shall have to hand over complete installation to the
department in good working condition. All defects and deficiencies shall have to be rectified by the firm to the
entire satisfaction of User/Client failing which the work shall be got done at the risk and cost of the firm.

23 The contractor shall have to arrange for issue of identity cards as per directions from the department for
all staff engaged within two week of start of work at his own cost and also submit two extra photographs of each
workers for record. If he fails to do so, the department shall recover Rs. 25/- per person per day for this default
from the monthly bills. If any worker found without dress then a recovery @ Rs. 50/- per day /per worker will
be charged.

24 The contractor is fully responsible for persons employed by him “Bio-Data” of the staff engaged shall
be submitted by the contractor to the User/Client within one week before actual engagement on the work. Only
persons found fit will be allowed to be engaged on work.

25 The staff engaged has to be courteous and maintain good behavior at site. Any person find discourteous
or misbehavior shall have to be replaced within 48 hours. Decision of the User/Client shall be final and binding
on the contractor. No Contractor or his staff shall be allowed to use or shall stay in service centre, pump house,
switch room, DG set room beyond duty hours.

26 All the works have to be executed as CPWD specifications for electrical works amended up to date
(Internal, External- Part I to VIII).
 16

27 Dismantle material received from the work shall not be taken back by the department. The contractor
may quote their rates considering the salvage value of the dismantle material received.

28 Additional staff as and when required i/c that for maintenance jobs to be done preferably on
Sundays/Holidays/off hour shall be arranged and deputed by the contractor for due performance of jobs nothing
extra shall be payable on this account. The contractor shall be responsible to maintain records and furnish data
about the mandatory test i/c insulation and earth tests of all the installations as per the CPWD Specifications or
rules.

29 The contractor will arrange & store all the materials at Enquiry office, required for attending day to day
maintenance complaints for at least 3 months or as decided by Engineer-in-Charge, throughout agreement
period. A material at site (MAS a/c.) register shall be maintained by the contractor for materials brought at site
& used in day-to day maintenance work. The MAS a/c. shall be kept at service center so that officers of CPWD
can review the quantity and quality of material present in store. This MAS a/c. shall be the property of Engineer-
in-Charge after the completion of work.

30 The contractor shall maintain Log book exhibiting all the checks, fault with date and time approx two
time/day. The log book shall be returned to department on completion of work.

31 Contractor shall maintain Log book/attendance register for staff deputed at site.

32 Contractor shall not be paid any extra amount with respective different location of work place. He has
provided a supervisor who will co-ordinate to all sites and manage sites.

33 Bidders will furnish the necessary lubricants and cleaning materials, including the replacement of
hydraulic fluid and machine gear oil. Bidders will annually test all safety devices in accordance with relevant
safety standards.

Terms & Condition

1) The work shall be carried out as per CPWD general specifications.

2) The rates quoted shall be inclusive of all taxes, duties as applicable except service taxes which shall be
reimbursed to the contractor on production of original receipt of payment made by the contractor against the
work.

3) The comprehensive maintenance includes preventive periodic and brake down maintenance i/c
attending all complaints as per site requirement.

4) The reports of maintenance carried out shall be produced to the User/Client or his authorized
representative for a acknowledgement.

DIGP cum Estate Officer

GC, CRPF Gurugram (HR.)
 17
GENERAL SCOPE OF WORK:
The following scope of work is only indicative and contractor is advised to use his own judgment in
evaluating the quantum of work involved in round the clock operation and maintenance of Pump
Houses.
1. LIST OF EQUIPMENTS / ITEMS FOR AMC

Details of Existing Pump Houses at GC CRPF, Gurugram.

S/L Name of Item Water supply Qty. Description of items

to -

1 Pump house No 01
i Electric Motor with Pump Type-I & II 2.0 30 Hp
ii Gate Valve 2.0 100 mm Dia
iii NRV with motor 2.0 100 mm Dia
iv NRV IN SUPPLY LINE 1.0 150 mm Dia
v Gate valve 2.0 150 mm Dia
vi Scouring valve 1.0 100 mm Dia
vii Sluice Valve for Supply line 150 mm 2.0 150 mm Dia
viii Over Head Tank (3 lakh litre Capacity) 1.0 01 Nos.
Underground water Sump (3 lakh litre
ix 1.0 01 Nos.
Capacity)
2 Pump house No 02
i Electric Motor with Pump 3.0 30 Hp
ii Gate Valve 3.0 100 mm Dia
iii NRV With motor 3.0 100 mm Dia
iv NRV IN SUPPLY LINE 1.0 100 mm Dia
v Star delta Starter for Motor Pumps 3.0 30 HP
vi Sluice Valve for Supply line 150 mm 3.0 150 mm Dia
vii Scouring valve 1.0 100 mm Dia
ix Sluice Valve for Supply line 1.0 300 mm
x Over Head Tank (3 lakh litre Capacity) 1.0 01 Nos.

Underground water Sump (3 lakh litre

xi 1.0 01 Nos.
Capacity)

3 Pump house No 03
(01 No. -10 Hp , 02
i Electric Motor with Pump 3.0
no.-15 Hp )
ii Gate Valve 3.0 100 mm Dia
iii NRV With motor 100 mm 4.0 100 mm Dia
iv Scouring valve 1.0 100 mm Dia
v Gate valve for water supply line 5 150 mm Dia
vi Sluice Valve for Supply line 6 100 mm Dia
vii Over Head Tank (3 lakh litre Capacity) 1 01 Nos.
 18

(01 No. -10 Hp , 02

viii Star delta Motor pump Starter 2
no.-15 Hp )
Underground water Sump (3 lakh litre
ix 1.0 01 Nos.
Capacity)
4 Pump house No 04
i Electric Motor with Pump 2.0 40 Hp
ii NRV Valve 2.0 100 mm Dia
iii Ball valve 4.0 40 mm

Summary of motors/Pumps at Pump Houses

i 10 HP Mono block Pressure Pump No. 1
ii 15 HP Mono block Pressure Pump Nos. 2
iii 30 HP Mono block Pressure Pump Nos. 5
iv 40 HP Mono block Pressure Pump Nos. 2

Details of Submersible motor at GC CRPF Gurugram

Sl.no Location of Submersible motor Nos. Submersible motor
1 Pump House 01 No. 2.0 7.5 Hp
2 Pump House 02 No. 2.0 10 Hp
3 Pump House 03 No. 2.0 7.5 Hp
4 Pump House 04 No. 3.0 5Hp
5 Full bore range 1.0 7.5Hp
6 NPBI 1.0 10 Hp
7 25 - 50 Shooting range 1.0 1.5 Hp
8 Toilet block 1.0 1.5 Hp
9 Barrack No. 04 1.0 10Hp
( 04 no.= 7.5 Hp) , ( 01 no.= 5
Golf Area 6.0
Hp ) , ( 01 no. = 10 Hp)
10
( 01 No. = 7.5 Hp ) ,( 01 No.
2.0
11 Indore Complex =10 Hp)
(01 No. = 5 Hp) , (01 No.= 7.5
2.0
12 Parade Ground Hp)
13 Quarter Guard 1.0 1.5 Hp
14 ADM Block 1.0 5 Hp
15 Gate No. - 02 1.0 7.5 Hp
16 Haritma Ground 1.0 5 Hp
Total all Motors 28.0

2.0 DETAILED SCOPE OF WORK :

2.1 All items should maintained as per their respective O.E.M./CPWD Maintenance schedules.

2.2 Normal preventive maintenance once in a month for pumps, motors and valves.
 19

2.3 Preventive maintenance once in half- year by a specialist to clean OHT tank, underground sumps, as per
item code specification CPWD.

2.4 Preventive maintenance of drinking water supply with the Overhead tank. The work include arresting
of leakage / removal of blockage in the pipeline and connections on to the tanks and at the valves and
fittings and keep uninterrupted supply of water to all buildings.

2.5 Every six month water samples from GC, CRPF, Gurugram storage sumps in lets for testing

a) Physical
b) Bacteriological
c) Chemical and submit certificate for payment along with R.A Bill. The test should be carried at
recognized lab.
2.6 Leakages rectification in GI pipe line network should be rectified with thread sealing with compound,
fitting of any GI spares and accessories.

2.7 Fault finding – A report should be submitted for breakdown, reasons for the fault and fault analysis
report for the equipments mentioned in the scope of work.

2.8 Coordinating OEM’S service activity and ensuring quality of the servicing of the equipment.

2.9 Valves:- All valves such as NRV’S, Gate valves maintenance and emergency rectification.

2.10 Rectification of MS under Ground pipe line network leakages (soil excavation filling and welding under
scope of AMC):- Remaking of protective tape, coating with bituminous material and MS clamping.

2.11 Cleaning of valve pits & man holes and painting (enamel) of rims & covers and also applying of grease
for easy opening & closing of valve pits / manholes.

2.12 Housekeeping:- Removing & cutting of bushes & grass and trees in and around 3mt wide working areas
mentioned in tender document. And also cleaning of surfaces at pump house, sumps, OHT and etc if
required painting surface areas with enamel paint.

2.13 By deputing manpower the contractor has to ensure smooth operating of pump house and ensure the
delivery of water to end users. Minor repair and rectification works are in the deployed manpower
scope.
2.14 The work, which will be done at extra cost (both labour & materials), will be decided by DIGP GC
CRPF GGM. The extra works should be carried out and coordinated with written approval from DIGP
GC CRPF GGM)

3. SOCPE OF WORK INVOLVED IN OVERHAUL / MAINTENANCE FOR PUMPS AND

MOTORS

a) Alignment of pump set will be checked & in case in required rectification should be carried out. &
readings should be recorded.
b) Coupling brushes, pins, rubber parts will be checked & should be replaced if required.
c) Gland packing should be checked & should be replaced if it is worn – out.
d) Oil levels, & grease in bearing will be checked & replenished if necessary.
e) Current, Voltage, speed, pressure, should be measured & recorded.
f) Discharge should be determined based on performance curve of the pump.
g) Noise, vibration & Temperature levels should be checked.
h) Minutes of meeting will be made after every check.
i) Overhaul should be done as per the OEM’s recommendations as per operating manual.
j) Dismantling of pumps should be done only with approval from DIGP GC CRPF GGM.
k) Total tool, tackles, chain pulley, try pad lifting materials, assisting manpower and complete job is under
the scope of work.
 20
4. Daily Schedule

a) Total water system operation on day to day maintenance.

b) Daily drinking water supplied to all buildings of the Campus from time to time.
c) Deployment of ITI qualified, competent man power as per the list mentioned to ensure smooth
operation and day to day water supply.
d) Daily water filling in:
i. Sumps & OH tank.
iii. Supply to all buildings.
e) Daily supply line checking inside the Campus from time to time.
f) Daily technology park valve open & closing.
g) Arresting water leakages in total DIGP GC CRPF GGM campus.
h) Log books and complaint register to be maintained at pump house and register all the complaints in
writing and allot complaint number and ensure its completion as early as possible and should submit
along with monthly RA bill.

5. Weekly Schedule
a) Pump set operation at pump house and at sumps along with foot valves NRVS, coupling bearings
rubber brushes starters (DOL & star delta) glands, lugs, cables to ensure smooth and trouble free
working to get or pump the water to designated place as designed.
b) Carry out preventive maintenance as per the check – list, Equipment manuals.
c) Prepare list of spares and material required for carrying maintenance work and submit it to Engineer in
charge in advance for better material management.
d) Maintain inventory of spares, accessories and consumables.
e) Survey of various buildings over head tanks and main over head tank for any leakages or damages.
f) Checking for smooth operation of all pumps sets if found abnormal same should be taken up for
rectification.

6. Monthly Schedule

a) MS/CI/GI pipe line and overhead tank for all buildings inside the campus with valve pits to ensure the
free flow of water through these passages. Works include cleaning the inside of valves pits and cleaning
of valve outer to ensure the smooth, operation of valves and arresting any leakage due to loose fittings,
cleaning of transient storage points of dirt, silt any other material which can obstruct the free flow of
water.
b) Checking of MCC/Panel switch gears/Equipments at specified points and takes corrective actions in
case of abnormality.
c) Monthly performance review report comprising – Records of PM done on rotary and static equipments,
breakdowns occurred and subsequent root cause analysis, corrective and preventive measures. Safety
initiatives and report. Repair and maintenance expenses incurred. Analysis and action plan for next
month.
d) Taking up preventive maintenance of items as per O.E.M recommendation.
e) To carry out all such jobs to ensure proper health of installation and to ensure uninterrupted water
supply to campus requirements.
f) Periodical checking and cleaning of all pumps, motors and control panels.

DIGP cum Estate Officer

GC, CRPF, Gurugram (HR.)
 21
I. Basic Information about Bidder
Sr. Particulars Details
No.
1 Name of the Applicant/Organization and address of
their registered office

2 Type of the Organization (whether Sole

Proprietorship/ Partnership/Private Limited/
Limited or Cooperative Body etc)

3 Name of Organization/ Firm of the Proprietor/ (a)

Partners/ Directors.
(b)

(c)
4 Details of Registration (Whether Partnership firm,
Company, etc.) - Registering Authority, Date,
Registration No., etc. mentioning the business/
activity of the firm
5 Experience in the field of Repair Maintenance &
Operation Works (Years)

6 Technical personnel available in the organization

(Details to be furnished in Part III)

7 Address of office through which the proposed work of

USER/CLIENT will be handled and the name and
designation of the Officer-in-Charge
8 Adequate and satisfactory evidence to indicate
financial capacity of the Organization to undertake the
said work with names of ers and their full address.
(Solvency certificate
from the and Income Tax clearance certificate
shall be attached)
9 Details of factory and its location, machinery, Attach a separate sheet
Technical Personnel employed
10 Yearly turnover of the company during last 3 years
(Year-wise) – Attach balance sheet/P&L a/c
statement and IT returns of the
firm of last three years.
11 Whether any Civil Suit/Litigation arisen in the
contracts executed during the last 5 years/being
executed. If yes, please furnish the name of the
project, employer, nature of work, contract value,
work order and date and brief details of litigation
 22
II. Work Experience
a) Previous Experience
List of important works done in last three years (as per the prequalification criteria mentioned in this tender)

Sr. Name Cost Name Full Name of Contact no. Email id of Completion Whether Any
No & of of address the of the the contact period the work other
. Location work owner contact contact person was left relevant
of work person person of the (Mandatory) incomplete informati
on
from owner Stipulated Actual (reasons if
owner’s (Mandatory) any for
side for delay in
whom completion
work was of work) or
executed contract
was
terminated
from either
side (give
full details)
1 2 3 4 5 6 7 8 9 10 11 12

Note:- The supporting documents like experience certificate, completion certificate shall be enclosed mandatorily.
 23
b) Ongoing Projects

List of important works on hand.

Sr. Nam Loca Name Full Name of Phone no. E-mail id Completion period Whether the Any
No. e of tion of address the of the of the work was left other
work of owner contact contact contact incomplete releva
work person person person (reasons if nt
from (Mandator (Manda Stipulated Actual any for delay infor
owner’s y) tory) in completion matio
side for of work) or n
who me contract was
work was terminated
executed from either
side (give full
details)

1 2 3 4 5 6 7 8 9 10 11 12

-
 24
c) List of available Tools, Plants, available Machineries, Equipment etc.

Sr. Name of Tools/ Total No. of No. of units/sq.mt. can be

No. Plant/Machinery/Equipm units/sq.mt. spared for the proposed
ent and work
Accessories
 25
d) Technical personnel and special experience

a). List of your technical personnel, giving details about their technical qualifications and
experience including that in your establishment.

Sr. Name Age Qualifications Work Nature of

No. experience works handled
 26
AFFIDAVIT ON A NON JUDICIAL STAMP PAPER OF RS.100/-DULY NOTARIZED
DECLARATION

I,_________________________ sole proprietor/partner/authorized signatory of M/s.

_____________________sole proprietorship/partnership firm/public/private limited company ,
having its principal place of business/ registered office at……………………………………………….(Full
Address) do hereby solemnly affirm and declare as under:-
That I am the sole proprietor of M/s
Or
2. That ours is partnership firm having partners as under:-
Full Name of partners
(a)
(b)
(c)
Or
3. That ours is a private limited/public limited company incorporated in terms of the provisions of the
Companies Act,1956/Companies Act,2013.
(Delete which is not applicable while typing affidavit)
4. If proprietorship, a registration certificate for the same/if partnership Firm, partnership deed is to be
enclosed, if private limited/public limited company, Certificate of incorporation and Memorandum
& Articles of association to be submitted. All the partners/ directors should sign the affidavit or the
person authorized by all the partners or one of the Directors duly authorized by Board Resolution in
case of Company can sign with authority letter from all the partners/or Board Resolution in case of
Company is to be enclosed.
5. That I hereby confirm and declare that my/our firm/company
M/s…………………………………….. is not blacklisted/delisted or debarred or on Holiday list with any
company of Private/Public Ltd. or Government Company/Govt. deptt. from participating in the tender as
on date.

Signature and Seal of the bidder

III. I know that to swear false affidavit is crime sunder the law and with such knowledge only I
have swear this Affidavit

(Signature of the Proprietor/ Managing Partner/Director with Seal)

DEPONENT

Verified at ………………….... on…………………that the contents of paras 1 to 5 of this affidavit

are true and correct and no part of this is false and nothing material has been concealed or falsely
stated therein.

(Signature of the Proprietor/ Managing Partner/ Director with Seal)

(Signature & Seal of Notary)

DEPONENT
 27
Appendix-A
PROFORMA OF BANK GUARANTEE FOR FURNISHING
PERFORMANCE SECURITY DEPOSIT
To
The President of India,
WHEREAS M/S------------------------------------------------------------------------------
(Name and address of the supplier) (Hereinafter called “the supplier”) has undertaken, in pursuance of
contract no………………. dated…………... for – Annual maintenance and operation of 04 nos. pump
house, 03 nos. OHT, 04 nos. water sumps, water supply line & water pumps/submersible pumps and
cleaning of bore wells etc. at GC CRPF, GURUGRAM.
(Description of works and services) (Hereinafter called “the contract”)
AND WHEREAS it has been stipulated by you in the said contract that the supplier shall furnish
you with a guarantee by a nationalized or scheduled commercial of good repute and record recognized by
you for the sum specified therein as security for compliance with its obligations in
Accordance with the contract:
AND WHEREAS we have agreed to give the contractor such a guarantee:
NOW THEREFORE we hereby affirm that we are the guarantors and responsible to you, on behalf
of the supplier/contractor, up to a total of
………………………………………………………………………………………………
(amount of the guarantee in words and figures), and we undertake to pay you, upon your first written
demand declaring the supplier to be in default under the contract and without cavil or argument, any sum
or sums within the limits of (amount of guarantee) as aforesaid, without your needing to prove or to show
grounds or reasons for your demand or the sum specified therein.

We hereby waive the necessity of your demanding the said debt from the supplier before
presenting us with the demand.

We further agree that no change or addition to or other modification of the terms of the contract to
be performed there under or of any of the contract documents which may be made between you and the
Supplier/contractor shall in any way release us from any liability under this guarantee and we hereby waive
notice of any such change, addition or modification.

This guarantee shall be valid until the………….. day of …………….2023.

Signature of the tenderer (Sig. of the authorized officer of the Bank)

Name and designation of the officer

Name and address of the Bank

...…..……………………………..
Signature of the tenderer

Banker’s common seal

Signature of the tenderer

 28
Appendix-B
PERFORMANCE STATEMENT

1. Name & location of work

2. Cost of work
3. Name of Client
4. Full address of the firm
5. Contact no. of the contact person of the Client for
whom works was executed
6. E-mail id of the contact person (Mandatory)
Completion Stipulated
7.
period Actual
8. Whether the work was left incomplete (reason if
any for delay in completion of work)or contract was
terminated from either side (give full details
9. Any other relevant information
 29
Appendix-C

LIST NO-1

TENDERERS SHOULD FURNISH SPECIFIC ANSWERS TO ALL THE QUESTIONS GIVEN BELOW. TENDERERS
MAY PLEASE NOTE THAT IF THE ANSWER SO FURNISHED ARE NOT CLEAR AND / OR ARE EVASIVE, THE
TENDER WILL BE LIABLE TO BE IGNORED.

1. Tender No._______________________________________
2. Name and address of firm/contractor :

3. What is your permanent Income Tax A/C No. :

4. Status.
a) Indicate whether you are Govt. registered or not :
b) TIN No. :

5. Please indicate name & full address of your banker in the following format-

a) Bank Name, Branch and Bank Account No. (Core bank account)

b) IFSC Code :
c) Whether bank branch is NEFT/RTGS enables or not:

6. State whether your firm with you have been

banned by any Govt. /CPWD authority? :

7. Please confirm that you have read all the instructions carefully and have complied with
accordingly.

Signature of Witness Signature of Tenderer

_______________ _________________
(Full Name and address of witness in (Full Name and address of the persons
Block letters) signing in Block letters)
Whether signing as
Proprietor/Partner/Constituted
Attorney/duly authorized by the Company
 30

Appendix-D
Questionnaire/Check List (Please fill the answer correctly. Tenders leaving the
column and Questionnaire un-answered shall be rejected)
01 Whether firm/Contractor is registered for the tendered work or
not
02 Registration No. and Date
03 Registration issued by
04 Registration valid up to
05 Copy of Registration submitted or not
06 GST registration No
07 Whether Copy of GST registration certificate submitted or not
with tender
08 PAN No.
09 Whether Copy of PAN No submitted or not with tender
10 Whether Copy of replacement Warranty period of new fittings
enclosed or not
11 Whether EMD
12 Whether offer is valid up to 180 days or otherwise.
13 Complete details of Banker with IFSC code, Account No. Name
of Bank, Name of Branch, Bank Code, Swift code etc.

14 Whether past performance Performa submitted along with copies

of award of contracts or not
15 Whether tender specification / work scope accepted by the
firm/contractor or not
16 Whether all pages of tender has been signed by the authorized
signatory or not and returned with offer of not.
17 Whether all the terms and condition of the Tender Enquiry
including payment terms are acceptable or not
18 Any other specific condition of the firm/contractor

Signature __________________
(Name of the firm/Contractor)
With seal/stamp
 31

Appendix-E

INTEGRITY PACT
To,
……………………………………….
………………………………………
………………………………………
Sub: NIT No. …………………………………. for the work of

Dear Sir,
It is here by declared that CRPF is committed to follow the principle of transparency, equity and
competitiveness in public procurement.
The subject Notice Inviting Tender (NIT) is an invitation to offer made on the condition that the
Bidder will sign the integrity Agreement, which is an integral part of tender/bid documents,
failing which the tenderer/bidder will stand disqualified from the tendering process and the bid of
the bidder would be summarily rejected.
This declaration shall form part and parcel of the Integrity Agreement and signing
of the same shall be deemed as acceptance and signing of the Integrity Agreement on behalf of the
CRPF.

Yours faithfully

DIGP cum Estate Officer,

GC, CRPF Gurugram(HR.)
 32
INTEGRITY PACT
To,
………………………………………
………………………………………
Sub: Submission of Tender for the work of

Dear Sir,

I/We acknowledge that CRPF is committed to follow the principles thereof as enumerated in the
Integrity Agreement enclosed with the tender/bid document.

I/We agree that the Notice Inviting Tender (NIT) is an invitation to offer made on the condition
that I/We will sign the enclosed integrity Agreement, which is an integral part of tender documents, failing
which I/We will stand disqualified from the tendering process. I/We acknowledge that THE MAKING OF
THE BID SHALL BE REGARDED AS AN UNCONDITIONAL AND ABSOLUTE ACCEPTANCE of this
condition of the NIT.

I/We confirm acceptance and compliance with the Integrity Agreement in letter and spirit and
further agree that execution of the said Integrity Agreement shall be separate and distinct from the main
contract, which will come into existence when tender/bid is finally accepted by CRPF. I/We acknowledge
and accept the duration of the Integrity Agreement, which shall be in the line with Article 1 of the enclosed
Integrity Agreement.

I/We acknowledge that in the event of my/our failure to sign and accept the Integrity Agreement,
while submitting the tender/bid, CRPF shall have unqualified, absolute and unfettered right to disqualify
the tenderer/bidder and reject the tender/bid is accordance with terms and conditions of the tender/ bid.

Yours faithfully

(Duly authorized signatory of the Bidder)

 33
To be signed by the bidder and same signatory competent / authorized to sign the relevant
contract on behalf of CRPF
INTEGRITY AGREEMENT

This Integrity Agreement is made at...................... on this ..................day of ……............ 20……….....

BETWEEN
President of India represented through ,

...........................................................................................................
(Name of Division)

, .................................................................................................................., (Here in after referred as the

(Address of Division)
‘Principal/Owner’, which expression shall unless repugnant to the meaning or context hereof include its
successors and permitted assigns)
AND
.....................................................................................................................................................................
(Name and Address of the Individual/firm/Company)
through ........................................................................................................... (Here in after referred to as the
(Details of duly authorized signatory)
“Bidder/Contractor” and which expression shall unless repugnant to the meaning or context hereof include
its successors and permitted assigns)
Preamble
WHEREAS the Principal / Owner has floated the Tender (NIT No ............................... ..............................)
(here in after referred to as “Tender/Bid”)

and intends to award, under laid down organizational procedure, contract for
................................................................................................................................................. (Name of work)
Hereinafter referred to as the “Contract”.
AND WHEREAS the Principal/Owner values full compliance with all relevant laws of the land, rules,
regulations, economic use of resources and of fairness/transparency in its relation with its Bidder(s) and
Contractor(s).
AND WHEREAS to meet the purpose aforesaid both the parties have agreed to enter into this Integrity
Agreement (hereinafter referred to as "Integrity Pact" or "Pact"), the terms and conditions of which shall
also be read as integral part and parcel of the Tender/Bid documents and Contract between the parties.
NOW, THEREFORE, in consideration of mutual covenants contained in this Pact, the parties hereby agree
as follows and this Pact witnesses as under:
Article 1: Commitment of the Principal/Owner
(1) The Principal/Owner commits itself to take all measures necessary to prevent corruption and to
observe the following principles:
i. No employee of the Principal/Owner, personally or through any of his/her family members, will in
connection with the Tender, or the execution of the Contract, demand, take a promise for or accept,
for self or third person, any material or immaterial benefit which the person is not legally entitled
to.
ii. The Principal/Owner will, during the Tender process, treat all Bidder(s) with equity and reason. The
Principal/Owner will, in particular, before and during the Tender process, provide to all Bidder(s)
the same information and will not provide to any Bidder(s) confidential / additional information
through which the Bidder(s) could obtain an advantage in relation to the Tender process or the
Contract execution.
iii. The Principal/Owner shall endeavor to exclude from the Tender process any person, whose
Conduct in the past has been of biased nature.
 34
(2) If the Principal/Owner obtains information on the conduct of any of its employees which is a
criminal offence under the Indian Penal code (IPC)/Prevention of Corruption Act, 1988 (PC Act)
or is in violation of the principles herein mentioned or if there be a substantive suspicion in this
regard, the Principal/Owner will inform the Chief Vigilance Officer and in addition can also
initiate disciplinary actions as per its internal laid down policies and procedures.

Article 2: Commitment of the Bidder(s)/Contractor(s)

1. It is required that each Bidder/Contractor (including their respective officers, employees and
agents) adhere to the highest ethical standards, and report to the Government / Department all
suspected acts of fraud or corruption or Coercion or Collusion of which it has knowledge or
becomes aware, during the tendering process and throughout the negotiation or award of a
contract.
2. The Bidder(s)/Contractor(s) commits himself to take all measures necessary to prevent corruption.
He commits himself to observe the following principles during his participation in the Tender
process and during the Contract execution:
i. The Bidder(s)/Contractor(s) will not, directly or through any other person or firm, offer, promise or
give to any of the Principal/Owner’s employees involved in the Tender process or execution of the
Contract or to any third person any material or other benefit which he/she is not legally entitled to,
in order to obtain in exchange any advantage of any kind whatsoever during the Tender process or
during the execution of the Contract.
ii. The Bidder(s)/Contractor(s) will not enter with other Bidder(s) into any undisclosed agreement or
understanding, whether formal or informal. This applies in particular to prices, specifications,
certifications, subsidiary contracts, submission or non-submission of bids or any other actions to
restrict competitiveness or to cartelize in the bidding process.
iii. The Bidder(s)/Contractor(s) will not commit any offence under the relevant IPC/PC Act. Further
the Bidder(s)/ Contract(s) will not use improperly, (for the purpose of competition or personal
gain), or pass on to others, any information or documents provided by the Principal/Owner as part
of the business relationship, regarding plans, technical proposals and business details, including
information contained or transmitted electronically.
iv. The Bidder(s)/Contractor(s) of foreign origin shall disclose the names and addresses of agents/
representatives in India, if any. Similarly Bidder(s)/Contractor(s) of Indian Nationality shall
disclose names and addresses of foreign agents/representatives, if any. Either the Indian agent on
behalf of the foreign principal or the foreign principal directly could bid in a tender but not both.
Further, in cases where an agent participate in a tender on behalf of one manufacturer, he shall not
be allowed to quote on behalf of another manufacturer along with the first manufacturer in a
subsequent/parallel tender for the same item.
v. The Bidder(s)/Contractor(s) will, when presenting his bid, disclose any and all payments he has
made, is committed to or intends to make to agents, brokers or any other intermediaries in
connection with the award of the Contract.
3. The Bidder(s)/Contractor(s) will not instigate third persons to commit offences outlined above or
be an accessory to such offences.
4. The Bidder(s)/Contractor(s) will not, directly or through any other person or firm indulge in
fraudulent practice means a willful misrepresentation or omission of facts or submission of
fake/forged documents in order to induce public official to act in reliance thereof, with the purpose
of obtaining unjust advantage by or causing damage to justified interest of others and/or to
influence the procurement process to the detriment of the Government interests.
5. The Bidder(s)/Contractor(s) will not, directly or through any other person or firm use Coercive
Practices (means the act of obtaining something, compelling an action or influencing a decision
through intimidation, threat or the use of force directly or indirectly, where potential or actual
injury may befall upon a person, his/ her reputation or property to influence their participation in
the tendering process).
 35
Article 3: Consequences of Breach
Without prejudice to any rights that may be available to the Principal/Owner under law or the
Contract or its established policies and laid down procedures, the Principal/Owner shall have the
Following rights in case of breach of this Integrity Pact by the Bidder(s)/Contractor(s) and the
Bidder/ Contractor accepts and undertakes to respect and uphold the Principal/Owner’s absolute
right:
1. If the Bidder(s)/Contractor(s), either before award or during execution of Contract has committed
a transgression through a violation of Article 2 above or in any other form, such as to put his
reliability or credibility in question, the Principal/Owner after giving 14 days notice to the
contractor shall have powers to disqualify the Bidder(s)/Contractor(s) from the Tender process or
terminate/determine the Contract, if already executed or exclude the Bidder/Contractor from future
contract award processes. The imposition and duration of the exclusion will be determined by the
severity of transgression and determined by the Principal/Owner. Such exclusion may be forever or
for a limited period as decided by the Principal/Owner.
2. Forfeiture of EMD/Performance Guarantee/Security Deposit: If the Principal/Owner has
disqualified the Bidder(s) from the Tender process prior to the award of the Contract or
terminated/determined the Contract or has accrued the right to terminate/determine the Contract
according to Article 3(1), the Principal/Owner apart from exercising any legal rights that may have
accrued to the Principal/Owner, may in its considered opinion forfeit the entire amount of Earnest
Money Deposit, Performance Guarantee and Security Deposit of the Bidder/Contractor.

3. Criminal Liability: If the Principal/Owner obtains knowledge of conduct of a Bidder or Contractor,

or of an employee or a representative or an associate of a Bidder or Contractor which constitutes
corruption within the meaning of IPC Act, or if the Principal/Owner has substantive suspicion in
this regard, the Principal/Owner will inform the same to law enforcing agencies for further
investigation.

Article 4: Previous Transgression

i. The Bidder declares that no previous transgressions occurred in the last 5 years with any other
Company in any country confirming to the anticorruption approach or with Central Government or
State Government or any other Central/State Public Sector Enterprises in India that could justify
his exclusion from the Tender process.
ii. If the Bidder makes incorrect statement on this subject, he can be disqualified from the Tender
process or action can be taken for banning of business dealings/ holiday listing of the
Bidder/Contractor as deemed fit by the Principal/ Owner.
iii. If the Bidder/Contractor can prove that he has resorted / recouped the damage caused by him and
has installed a suitable corruption prevention system, the Principal/Owner may, at its own
discretion, revoke the exclusion prematurely.

Article 5: Equal Treatment of all Bidders/Contractors/Subcontractors

i. The Bidder(s)/Contractor(s) undertake(s) to demand from all subcontractors a commitment in
conformity with this Integrity Pact. The Bidder/Contractor shall be responsible for any violation(s)
of the principles laid down in this agreement/Pact by any of its Subcontractors/sub-vendors.
ii. The Principal/Owner will enter into Pacts on identical terms as this one with all Bidders and
Contractors.
iii. The Principal/Owner will disqualify Bidders, who do not submit, the duly signed Pact between the
Principal/ Owner and the bidder, along with the Tender or violate its provisions at any stage of the
Tender process, from the Tender process.
 36
Article 6- Duration of the Pact
This Pact begins when both the parties have legally signed it. It expires for the Contractor/Vendor
12 months after the completion of work under the contract or till the Continuation of defect
liability period, whichever is more and for all other bidders, till the Contract has been awarded. If
any claim is made/lodged during the time, the same shall be binding and continue to be valid
despite the lapse of this Pacts as specified above, unless it is discharged/determined by the
Competent Authority.

Article 7- Other Provisions

i. This Pact is subject to Indian Law, place of performance and jurisdiction is the Headquarters of the
Division of the Principal/Owner, who has floated the Tender.
ii. Changes and supplements need to be made in writing. Side agreements have not been made.
iii. If the Contractor is a partnership or a consortium, this Pact must be signed by all the partners or by
one or more partner holding power of attorney signed by all partners and consortium members. In
case of a Company, the Pact must be signed by a representative duly authorized by board
resolution.
iv. Should one or several provisions of this Pact turn out to be invalid; the remainder of this Pact
remains valid. In this case, the parties will strive to come to an agreement to their original
intensions.
v. It is agreed term and condition that any dispute or difference arising between the parties with
regard to the terms of this Integrity Agreement / Pact, any action taken by the Owner/Principal in
accordance with this Integrity Agreement/ Pact or interpretation thereof shall not be subject to
arbitration.

Article 8- Legal and Prior Rights

All rights and remedies of the parties here to shall be in addition to all the other legal rights and
remedies belonging to such parties under the Contract and/or law and the same shall be deemed to
be cumulative and not alternative to such legal rights and remedies aforesaid. For the sake of
brevity, both the Parties agree that this Integrity Pact will have precedence over the Tender/Contact
documents with regard any of the provisions covered under this Integrity Pact.

IN WITNESS WHEREOF the parties have signed and executed this Integrity Pact at the place and
date first above mentioned in the presence of following witnesses:
.................................................................
(For and on behalf of Principal/Owner)

…………………………………...............................
(For and on behalf of Bidder/Contractor)

WITNESSES:
1 ................................................................
(signature, name and address)

2 ................................................................
(signature, name and address)

Place:
Dated :
 37

Appendix-F
INDEX OF DOCUMENTS
Sl Requirement of Documents (Firm should correctly (Indicate page number of
No. fill following column.) tender documents where
related information is
shown/available, it can be
verified columns should be
highlighted
1. Whether Reg. with Central or State Govt. /
Union Territory / CPWD registration / State
PWD/RAILWAY/MES/MSME.
Validity of registration

2. Whether EMD enclosed?

Whether Specification of work Confirmed or

not
3. Terms of Work Start and Finish ( Our
requirement is start within 07 days and
finished within 60 days)
4. Validity of offer (Our requirement is 180
days from the date of opening)
5. Past performance (attached or not)

6. Arbitration Clause (agreed or not)

7. Warranty Clause (agreed or not)

8. GSTIN NO. (attached or not)

9. Liquidated damage clause (agreed or not)

10. Partnership agreement (attached or not)

11. Name & Add of Bankers.

12. Whether business dealing banned or not

13. Whether tender signed properly

14. Pan Card Details

15. Tin No.

Signature of Tenderer

Date........................ Name of Tenderer………………

 38

Appendix-G

TENDER ACCEPTANCE LETTER

(To be given on Company Letter Head)
Date:
To,
______________________

Sub: Acceptance of Terms & Conditions of Tender.

Tender Reference No: __________________________

Name of Tender / Work:-

____________________________________________________________________________

____________________________________________________________________________

Dear Sir,

1. I/ We have downloaded / obtained the tender document(s) for the above mentioned ‘Tender/Work’
from the web site(s) namely:
____________________________________________________________________________

____________________________________________________________________________

as per your advertisement, given in the above-mentioned website(s).

2. I / We hereby certify that I / we have read the entire terms and conditions of the tender documents
from Page No. _______ to ______ (including all documents like annexure(s), schedule(s), etc.,),
which form part of the contract agreement and I / we shall abide hereby by the terms / conditions /
clauses contained therein.

3. The corrigendum(s) issued from time to time by your department/ organizations too have also been
taken into consideration, while submitting this acceptance letter.

4. I / We hereby unconditionally accept the tender conditions of above mentioned tender document(s)
/ corrigendum(s) in its totality / entirety.

5. In case any provisions of this tender are found violated , then your department/ organization shall
without prejudice to any other right or remedy be at liberty to reject this tender/bid including the
forfeiture of the full said earnest money deposit absolutely.

Yours Faithfully,

(Signature of the Bidder, with Official Seal

 39

Appendix -H

PROFORMA OF EARNEST MONEY DEPOSIT

To
The DIGP
GC CRPF
Gurugram (Haryana)
Dear Sir,
Whereas , ………………….(Name of agency)……………………..have submitted bids for -
Annual maintenance and operation of 04 nos. pump house, 03 nos. OHT, 04 nos. water sumps,
water supply line & water pumps/submersible pumps and cleaning of bore wells etc. at GC
CRPF, GURUGRAM.
I/We hereby submit following Earnest Money Deposit.
i) If after the opening of tender, I/We withdraw or modify my/our bid during the period of validity
of tender (including extended validity of tender) specified in the tender documents,
ii) If, after the award of work, I/We fail to sign the contract, or to submit performance guarantee
before the deadline defined in the tender documents,

I/We shall be suspended for one year and shall not be eligible to bid for CRPF tenders from date
of issue of suspension order.

Signature __________________
(Name of the firm/Contractor(s))
With seal/stamp
 40
PART 2 (FINANCIAL BID)
Name of Work: - Annual maintenance and operation of 04 nos. pump house, 03 nos. OHT,
04 nos. water sumps, water supply line & water pumps/submersible pumps and cleaning of
bore wells etc. at GC CRPF, GURUGRAM.
S/No.
Description of work Qty Nos.
1 Pump Operator cum Electrician (Skilled) 01 No. for
Maintenance of all pump house and smooth operation
& maintenance of motors and water supply. (Minimum
wages as per ministry of labour and Employment order 270 Nos.
no - 1/4(3)/2022-LS-II dated -31/3/2022 for skilled
labour in Area -A.
2 Lowering & Lifting of following size Centrifugal
mono-block pumps from the UG tank/sump/bore well
with double chain pulley block and try pot stand &
hydraulic Mechanical machine i/c dismantling of 38 Nos.
delivery pipe line & motor connection & cartage from
site to work shop as reqd. 1.5Hp/5Hp/7.5
Hp/10HP/15HP/30HP/40HP)
3 Rewinding of following size motor of submersible
Pump Set and Water pump motor with Rewinding kit
of motor with PVC insulated copper winding wire i/c
varnishing, baking, Nomex paper & gasket set etc. i/c
testing commissioning etc. as required.
3.1 1.5 Hp 2 Nos.
3.2 5 Hp 4 Nos.
3.3 7.5 Hp 8 Nos.
3.4 10 HP 5 Nos.
3.5 15 HP 2 Nos.
3.6 30 HP 5 Nos.
3.7 40 HP 2 Nos.
4 Supplying & replacing of following parts in the
existing pump set i/c testing, commissioning etc. as
reqd. (a) Ball bearing/seal bush/ SKF /Kirloskar make
and suitable for following pump sets.
4.1 1.5 Hp 2 Sets
4.2 5 Hp 4 Sets
4.3 7.5 Hp 8 Sets
4.4 10 HP 5 Sets
4.5 15 HP 2 Sets
4.6 30 HP 3 Sets
5 Supplying & replacing of following parts in the
existing pump set i/c testing, commissioning etc. as
reqd. upper & lower mechanical seal 2 Nos. set/Ball
bearing suitable for following pump sets
5.1 40 HP 1 Sets
6 Repairing overhauling of following sizes Centrifugal
pump set i/c replacement of coupling, gland dori,
gland plate, nut bolt & gasket etc. i/c testing
commissioning etc. as reqd.
6.1 10 HP 1 Sets
6.2 15 HP 2 Sets
6.3 30 HP 4 Sets
6.4 40 Hp 2 Sets
7 Supplying, Installation, Testing & Commissioning of
1.5 HP Fully automatic Star Delta Submersible pump
controller with three phase preventer in sheet steel
enclosure relay range 14-23 amp ( as per pump 2 Nos.
capacity) with voltmeter & ammeter suitable for 415
Volt 50 Hz AC Supply etc as required (Make:- L&T
/BCH/C&S)
8 Supplying, Installation, Testing & Commissioning of
5/7.5 HP Fully automatic Star Delta Submersible
pump controller with three phase preventer in sheet
steel enclosure relay range 14-23 amp ( as per pump 5 Nos.
capacity) with voltmeter & ammeter suitable for 415
Volt 50 Hz AC Supply etc as required (Make:- L&T
/BCH/C&S)
9 Supplying, Installation, Testing & Commissioning of
10/15 HP Fully automatic Star Delta Submersible
/Centrifugal pump controller with three phase
preventer in sheet steel enclosure relay range 14-23 5 Nos.
amp ( as per pump capacity) with voltmeter &
ammeter suitable for 415 Volt 50 Hz AC Supply etc
as required (Make:- L&T /BCH/C&S)
10 Supplying, Installation, Testing & Commissioning of
30/40 HP Fully automatic Star Delta Submersible
/Centrifugal pump controller with three phase
preventer in sheet steel enclosure relay range 14-23 2 Nos.
amp ( as per pump capacity) with voltmeter &
ammeter suitable for 415 Volt 50 Hz AC Supply etc
as required (Make:- L&T /BCH/C&S)
11 Development of tube well in accordance with IS : 2800
(part I) and IS: 11189, to establish maximum rate of
usable water yield without sand content (beyond
permissible limit), with required capacity air
compressor, running the compressor for required time
till well is fully developed, measuring yield of well by
"V" notch method or any other approved method,
measuring static level & draw down etc. by step draw
84 Hours
down method, collecting water samples & getting
tested in approved laboratory, i/c disinfection of
tubewell, all complete, including hire & labour charges
of air compressor, tools & accessories etc., all as per
requirement and direction of Engineer-in-charge. (14
bore well x 6 hours =84hours )
 12 Providing and fixing C.I. sluice valves (with cap) tail
pieces if required will be paid separately) :complete
with bolts, nuts, rubber insertions etc. (the tail pieces if
required will be paid separately)
12.1 150 mm diameter
12.1.1 Class II 3 Nos.
12.2 300 mm diameter
12.2.1 Class II 1 Nos.
13 Providing and fixing of Gate valve 150mm 2 Nos.
14 Providing and fixing of NRV 100 mm 2 Nos.
15 Providing and Fixing of Scouring valve 100 mm 2 Nos.
16 Cleaning of underground sump, Over Head R.C.C.
Tank (independent staging) including disposal of silt
and rubbish, all as per direction of Engineer-in-Charge.
The cleaning shall consist following operations:-
(i) Tank shall be emptied of water by pumping &
bottom shall be cleaned of silt and other deposits.
(ii) Entire surface area of the sump shall then scrubbed
thoroughly with wire brush etc. and pressure washed
2794.6 Sqm.
with water.
(iii) Chlorination of RCC internal surface by liquid
chlorine.
(iv) The treated surface shall be dried using air jetting
and all loose particles shall be removal from the
surface.
(v) Finally the surface shall be treated with ultraviolet
radiation etc. as per direction of Engineer-in-Charge.
17 Providing and installation /connection of Submersible
300 meter
3 phase water proofing Cable 4 sqm each wire.

DIGP cum Estate Officer,

GC, CRPF Gurugram (HR.)

42