Solanki Trading

A) Dispatch SOP (Standard Operation Procedure)

 Material Should be dispatch/ deliver as per the order list generated by sales team documents.
 As per the sales order material will dispatch with the bill / Challan for the same.
 Each and every dispatched material should have data entry in the System (Tally).
 If Challan generated, then the bill should be generated and send to the customer / Client within week or
as per the PO / commitments to client.
 Every bill or challan send to the customer / client should be acknowledged.
 Dispatched material should be documented with outward data management process. (Outward form)
 Return material should be match with and against dispatched document on same day.
 Returned material should be mentioned in the system same day mandatory.
 There should have limitation of product supply and payment management process to dispatch material
any customer / Client.

B) Warehouse SOP (Standard Operation Procedure)

 All material should be accepted in the warehouse as per the order list.
 Each material should be validated and have proper GRN entry.
 Daily material transit data should maintain and make entry in the system.
 Material upkeeping as per the Company standard.
 Day to day material update or shortage should be communicate on time.
 Every Material should arrange as per the product code /HSN code / Product category.
 Material should arrange as per the requirement and movement.
 Unaccepted material / reject material should be entered and send back to vendor as per the return
process.
 Any product / material movement without entry is unethical in warehouse. (Any branch)

C) Sales SOP (Standard Operation Procedure)

 All the sales and marking transit should be recorded and shared with HOD.
 Sales should have customer and client order /supply approval.
 Every sales team have target as per the product and area.
 Any customer /Client is crossing credit limit or exceeding product limit is not liable to sales order.
 There is only 30 days maximum limit of credit period for any customer.
  Sales take place after exceeding credit limit and crossing product limit the sales person is liable to bare
the amount.
 Sales from count or field or any other mode should have direct entry in the system(Tally) on daily basis.
 Daily field data or DSR should maintain and submit in the office is mandatory.
 Direct call from the customer / client for orders should be on board line only first, not on the personal
connections.

D) Accountant and finance (Standard Operation Procedure)

 Daily accounting data should be maintaining and make entry in the system periodically.
 Purchase and sale data should be recorded on daily basis in the entry.
 Accounting data analysis should be share and maintain weekly basis and share to the authority keeping
loop in the management.
 Keeping and maintain all the taxable records in soft and hardcopy as per the company protocol.
 Company provision details should be share well in advance to concern team.
 Monthly budget and forecasting data should be share and manage before every financial year and
maintain or track the process periodically.
 All the financial control and authorities are centerlly managing and follow.
 All the liable taxes or duties should be paid on time with management approval.
 Periodically update the taxes, duties chargers as pet the amendment share by government.
 Any product purchase changes or variation in term of pricing or cost should be immediately inform the
concern team.
 Solanki Sales Corporation.

A) Dispatch SOP (Standard Operation Procedure)

 Material Should be dispatch/ deliver as per the order list generated by sales team documents.
 As per the sales order material will dispatch with the bill / Challan for the same.
 Each and every dispatched material should have data entry in the System (Tally).
 If Challan generated, then the bill should be generated and send to the customer / Client within week or
as per the PO / commitments to client.
 Every bill or challan send to the customer / client should be acknowledged.
 Dispatched material should be documented with outward data management process. (Outward form)
 Return material should be match with and against dispatched document on same day.
 Returned material should be mentioned in the system same day mandatory.
 There should have limitation of product supply and payment management process to dispatch material
any customer / Client.

B) Warehouse SOP (Standard Operation Procedure)

 All material should be accepted in the warehouse as per the order list.
 Each material should be validated and have proper GRN entry.
 Daily material transit data should maintain and make entry in the system.
 Material upkeeping as per the Company standard.
 Day to day material update or shortage should be communicate on time.
 Every Material should arrange as per the product code /HSN code / Product category.
 Material should arrange as per the requirement and movement.
 Unaccepted material / reject material should be entered and send back to vendor as per the return
process.
 Any product / material movement without entry is unethical in warehouse. (Any branch)

C) Sales SOP (Standard Operation Procedure)

 All the sales and marking transit should be recorded and shared with HOD.
 Sales should have customer and client order /supply approval.
 Every sales team have target as per the product and area.
 Any customer /Client is crossing credit limit or exceeding product limit is not liable to sales order.
  There is only 30 days’ maximum limit of credit period for any customer.
 Sales take place after exceeding credit limit and crossing product limit the sales person is liable to bare
the amount.
 Sales from count or field or any other mode should have direct entry in the system(Tally) on daily basis.
 Daily field data or DSR should maintain and submit in the office is mandatory.
 Direct call from the customer / client for orders should be on board line only first, not on the personal
connections.

D) Accountant and finance (Standard Operation Procedure)

 Daily accounting data should be maintaining and make entry in the system periodically.
 Purchase and sale data should be recorded on daily basis in the entry.
 Accounting data analysis should be share and maintain weekly basis and share to the authority keeping
loop in the management.
 Keeping and maintain all the taxable records in soft and hardcopy as per the company protocol.
 Company provision details should be share well in advance to concern team.
 Monthly budget and forecasting data should be share and manage before every financial year and
maintain or track the process periodically.
 All the financial control and authorities are centerlly managing and follow.
 All the liable taxes or duties should be paid on time with management approval.
 Periodically update the taxes, duties chargers as pet the amendment share by government.
 Any product purchase changes or variation in term of pricing or cost should be immediately inform the
concern team.
 R Solanki Fabrics Co.

Security SOP (Standard Operation Procedure)

 Daily factory round factory internal and external

 Make a record of any issue / error /requirement as per the factory daily work and inform the
senior.
 Make entry for daily consumable products (Pantry / HK) in the inventory register and share
report to the senior.
 Inward of each product should have supporting document (Challan / Bills).
 Interrogate the visitor and make a note / record of visitor and inform senior. Follow the
instruction and make a record in the daily report.
 Raw material inward and outward should be recorded in the register (Inward/outward) and
acknowledge with GRN or gate pass.

Machine operator SOP (Standard Operation Procedure

 Machine operator / tailor will collect daily production plan from the supervisor.
 As per plan the raw material will be arranged and set at every machine along with count.
 Machine operator / tailor is liable to cover / achieve production target per person per day.
 All the product / material produce by the Machine operator / tailor should be as per the
stander /process/ design given by the authorities.
 If any changes or error in the production the Machine operator / tailor is liable.
 Machine operator / tailor is liable to utilize stress free breaks (Lunch, Tea, Loo.)
 Each and every day Machine operator / tailor should share the daily count or production
generated as a daily report.

Cutting Master SOP (Standard Operation Procedure)

 The Cutting master is the responsible to fulfill all the Machine operator / tailor raw material for
production.
 Mater should follow daily / weekly / monthly schedule or special requirement.
 Master make record of all the design and raw product created by him.
 If any query related fabric quality, size thickness etc. need to share same day to authorities.
 All the tools and equipment related raw pieces are observed and managed by cutting Master.
 Cutting master is most welcome with all the creative and innovative ideas to authorizes.
Factory Manager (Standard Operation Procedure)

 Factory manager is responsible for all the activity design and followed.
 Production, Packaging, Cutting, Assembling, processing, dispatch, compliance, administration and
many more factory related task and responsibility should be managed.
 Factory manager is responsible to maintain and keep all the records account, Administration,
compliance, production, packaging, and dispatch. Have to present require now and then.
 Factory manager have to manage and check the flow of manpower, should not affect the
operations and project.
 If any process, product, material, tool, labor, staff etc. against or affecting image of the company
factory manager is liable authorize to take action keeping in loop the management.
 Monthly, yearly target / Budget of the factory have to maintain and manage, in case of any
alteration should be approve by the management.
 Periodically maintain and manage utility charges and consumption in the factory inward and
outward activity and process.
 Every now and then periodically manage team meeting including or as per the schedule for
account, Administration, compliance, production, packaging, and dispatch.

Accountant and finance (Standard Operation Procedure)

 Daily accounting data should be maintaining and make entry in the system periodically.
 Purchase and sale data should be recorded on daily basis in the entry.
 Accounting data analysis should be share and maintain weekly basis and share to the authority
keeping loop in the management.
 Keeping and maintain all the taxable records in soft and hardcopy as per the company protocol.
 Company provision details should be share well in advance to concern team.
 Monthly budget and forecasting data should be share and manage before every financial year
and maintain or track the process periodically.
 All the financial control and authorities are centerlly managing and follow.
 All the liable taxes or duties should be paid on time with management approval.
 Periodically update the taxes, duties chargers as pet the amendment share by government.
 Any product purchase changes or variation in term of pricing or cost should be immediately
inform the concern team.
Supervisor Operation (Standard Operation Procedure)

 Supervisor is to maintain and manage the operation décor to fulfill daily requirement of labor and
their production concern.
 He has to see each and every table or work place of production is full of raw material to maintain
daily target of each and every machine operator.
 Supervisor will check and verify the production quality and standard as per the company
protocol or approve design.
 Supervisor will have to see all the target per machine wise should achieve along with quality.
 Daily data or report of production should be share to the authority and justify the difference.
 Any difference or error in the production should be share on the to authority.

Supervisor Packaging (Standard Operation Procedure)

 Packaging of each and every material along with quality, size is mandatory
 Supervisor is responsibly to distribute and manage the packaging process, along with man power.
 Packing structure / Plan should me maintain and follow and share the difference periodically.
 On daily basis finished product should check and packed, make ready to dispatch.
 Each and every finish product packaging should have unique code (detailing about plan, date of
Manufacture, location, batch number.)
 Every produced product should have branding process checked and verify by team.