Ufas 2020 Final Publication 02 12 19 PDF

UFAS 2020 STANDARD
Publication December 2019

Implementation March 2020
Including Scheme Rules

AIC UFAS 2020
Contents
UFAS Scheme Rules.................................................................................................................... 5
1 UFAS Scheme .................................................................................................................. 5
1.6 Renewable Energy Directive (RED) .......................................................................... 5
2 UFAS Scope ..................................................................................................................... 6
3 Claims Associated with UFAS Certification ..................................................................... 6
4 Confidentiality ................................................................................................................. 6
5 Becoming Certified to UFAS ............................................................................................ 7
5.1 Application for UFAS Certification ........................................................................... 7
6 Maintaining UFAS Certified Status .................................................................................. 8
7 Verifying Compliance with the Standard ........................................................................ 9
7.6 Classification of non-conformances ...................................................................... 10
7.7 Response to Non-conformances ........................................................................... 11
7.8 Observations.......................................................................................................... 12
7.9 Report review ........................................................................................................ 12
7.10 Sampling of Retail Store Sites:............................................................................... 12
8 Suspension, Withdrawal and Reinstatement ............................................................... 13
9 Complaints .................................................................................................................... 14
10 Appeals ...................................................................................................................... 14
Activity Code Matrix................................................................................................................. 15
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UFAS Standard ......................................................................................................................... 16

Section A Introduction A.................................................................................................... 16
A1 Scheme and Legislative Requirements R .................................................................. 16
A2 Management Commitment R ................................................................................... 17
A3 Organisational Chart and Job Descriptions R ........................................................... 17
A4 Communication with the Certification Body............................................................. 17
A5 Maintenance of Supply ............................................................................................. 18
Section B HACCP and Documentation A, R ....................................................................... 18
B1 HACCP and Feed Safety Risk Assessment ................................................................. 18
B2 Documents ................................................................................................................ 19
B3 Internal Audit ............................................................................................................ 20
Section C Selection & Approval of Feeds and Feed Suppliers ........................................... 20
C1 Selection and Approval of Feeds A, R ...................................................................... 20
C2 Feeds for Incorporation or Processing Pr, C ............................................................. 21
C3 Suppliers of Feeds for Incorporation or Processing Pr, C......................................... 21
C4 Feeds for Merchanting A .......................................................................................... 22
C5 Suppliers of Feeds for Merchanting A, R.................................................................. 22
Section D Suppliers of Subcontracted Services .................................................................. 24
D1 Selection and Approval of Suppliers of Subcontracted Services Pa, B, C ................ 24
D2 Subcontracted Processors Pr, C................................................................................ 24
D3 Third-party Contracted Transport Pa, B, C............................................................... 25
D4 Selection of Third-party Bulk Storage Contractors for Feed B, C............................. 25
D5 Selection of Third-party Packaged Feed Stores Pa, B, C .......................................... 25
D6 Management of Rail or Water Transport Pr, C ........................................................ 26
Section E Sales, Formulations and Labels .......................................................................... 27
E1 Sales Contracts / Agreements / Feed Specifications A ............................................. 27
E2 Product Design and Formulations C, F ..................................................................... 27
E3 Labelling and Marketing Claims Pa, B, C, F .............................................................. 28
Section F Premises, Equipment, Personnel and Own Transport ....................................... 29
F1 Premises Pa, B, C, R ................................................................................................. 29
F2 Personnel A ............................................................................................................... 30
F3 Non-conforming Feeds Pa, B, C, R ........................................................................... 31
F4 Recycling and Disposal of Non-feed Products and Waste Pa, B, C, R ..................... 31
F5 Water B, C, R ............................................................................................................ 31
F6 Pest Control Pa, B, C, R ............................................................................................ 32
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F7 Handling and Processing Equipment B, C ................................................................ 33

F8 Plant Calibration Pr, C............................................................................................... 34
F9 Own Transport B, C .................................................................................................. 35
F 9.1 Vehicle Inventory and Identification ..................................................................... 35
F 9.2 Vehicle Construction, Cleaning and Maintenance ................................................ 36
F 9.3 Haulage Operations ............................................................................................... 38
F 9.4 Provision of Third-party Haulage T ....................................................................... 38
Section G Operations ......................................................................................................... 39
G1 Intake Pa, B, C, R ...................................................................................................... 39
G2 Bulk Intake B, C......................................................................................................... 39
G3 Packaged feeds intake (including IBCs and big bags) Pa, B, C, R ............................. 40
G4 Identification of products not intended for feed use Pa, B, C, R............................. 40
G5 Bulk Storage Operations B, C ................................................................................... 40
G6 Packaged Storage operations Pa, B, C, R ................................................................. 41
G7 Stock Management Pa, B, C, R................................................................................. 41
G 7.4 Storage of Feed and Combinable Crops for Third Parties ..................................... 42
G8 Operational Control Pr, C ......................................................................................... 44
G 8.13 Emergency Feed Ingredient Substitutions ..................................................... 46
G9 Process Cross-Contamination Controls Pr, C............................................................ 46
G 10 Manufacture of Premixtures, Mineral Feeds and Dietetic Feeds C ...................... 47
G 11 Rework Pr, C.......................................................................................................... 47
G12 Treatments used as a Salmonella Kill Step in Bulk Poultry Feeds K1, K2 ................ 47
G13 Packaging for Feed Pr, C ........................................................................................... 49
G14 Despatch of Feed in Bulk Road Transport B, C......................................................... 49
G15 Despatch of Packaged Feeds Pa, B, C....................................................................... 51
G16 Feed containing Processed Animal Protein Pa, B, C ................................................ 51
G17 Despatch / Delivery Documentation Pa, B, C........................................................... 51
G18 Delivery of Bulk and Packaged Feeds by the Participant Pa, B, C ............................ 52
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Section H Sampling and Analysis........................................................................................ 52

H1 Sampling and Analysis Schedules B, C ..................................................................... 52
H2 Intake Samples Pa, B, C ............................................................................................ 52
H3 Feed Samples Pa, B, C .............................................................................................. 53
H4 Sample Retention and Disposal Pa, B, C, F .............................................................. 53
H5 Analysis B, C, F ......................................................................................................... 53
H6 Bacteriological Testing B, C, F .................................................................................. 54
H7 Testing Facilities B, C, F ............................................................................................ 54
H8 Evaluation of Test Results B, C, F ............................................................................. 55
Section I Complaints, Recall and Feed Safety Controls A .................................................... 55
I1 Complaints R ................................................................................................................. 55
I2 Feed Safety Incidents R ................................................................................................ 56
I3 Product Recall ............................................................................................................... 56
Section J Traceability and Records ....................................................................................... 56
J1 General Traceability A .................................................................................................. 56
J2 Records A, R ................................................................................................................. 57
J 2.7 Traceability of Feeds and Combinable Crops stored for Third Parties ................. 57
K Feeds Containing Controlled Products (VMPs and SFAs) M ........................................... 58
K1 Competent Authority Approval................................................................................. 58
K2 Prescriptions (MFSp) ................................................................................................. 59
K3 Point(s) of Addition C only ........................................................................................ 60
K4 Storage and Handling of Controlled Products .......................................................... 60
K5 Scheduling Rules for Feeds Containing Controlled Products C only ........................ 61
K6 Manufacture of Feeds containing Controlled Products C only ................................ 61
K7 Rework C only ........................................................................................................... 62
K8 Medicated Premixtures ............................................................................................. 62
K9 Packaging ................................................................................................................... 62
K 10 Labelling Feeds containing Controlled Products ................................................... 62
K 11 Storage of Packaged Feeds containing VMPs (Medicated Feedingstuffs) ............ 63
K 12 Loading, Transport and Delivery of Bulk Feed Containing Controlled Products ... 63
K 13 Sampling and Testing ............................................................................................. 63
K 14 Records for Feeds containing Controlled Products ............................................... 64
Appendix UFAS Definitions ................................................................................................ 65
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UFAS Scheme Rules

1 UFAS Scheme
1.1 The AIC UFAS Scheme is a voluntary scheme developed, owned and implemented by
the Agricultural Industries Confederation (AIC) to certify animal feeds.
1.2 UFAS aims to protect human and animal health by ensuring safe practices
throughout the feed chain for food producing animals and equines based on HACCP
principles. It verifies that the industry is meeting its obligations under the
appropriate feed safety related legislation and codes of practice, in maintaining
safety in the feed and food chain. Farmers, farm assurance schemes, major food
retailers and other stakeholders are consulted during revisions of the scheme.
1.3 UFAS is a Product Certification Scheme, accredited to International Standard ISO/IEC
17065. A list of Participants is publicly available via the AIC website
www.aictradeassurance.org.uk.
1.4 UFAS is open to businesses engaged in the following activities:
• Merchanting of assured feed ingredients and compound feeds including blends,

equine feeds and complementary feeds. It also covers merchanting and storage of
assured and non-assured combinable crops for non-feed / food uses
• Production of all compound feeds, including blends, equine feeds, complementary
feeds and premixtures as well as the marketing of all feeds
• Storage, packaging, loading, transport and delivery of feeds and combinable crops,
including on behalf of third parties
1.5 To become UFAS certified a feed business must be assessed by the scheme
Certification Body and demonstrate full compliance with the current version of the
Standard.
The Certification Body administers the programme and, in most cases, performs
the on-site audit. However, a Participant may select, if they wish, an alternative
organisation to carry out the on-site audit activity from a list of approved
Inspection Bodies appointed by the Certification Body for this purpose. The list of
approved Inspection Bodies is available from the Certification Body.
All costs of certification are included in the annual fees charged by the Certification
Body, with the exception of costs relating to extra/ immediate audits.
A schedule of Scheme fees is available on the AIC website.
https://www.aictradeassurance.org.uk/ufas/ufas-fees/
1.6 Renewable Energy Directive (RED)
UFAS Participants may demonstrate that trading activities related to combinable
crops for use in manufacturing biofuels comply with the requirements of the
Renewable Energy Directive (No 2018/2001/EU) by applying to the Certification Body
to be audited against the AIC RED Module which can be found on the AIC website.
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2 UFAS Scope
The UFAS Standard encompasses all the operations and activities of a Participant that may
have a bearing on the safety and specification of the feeds supplied: from feed ingredient
procurement and supplier approval, through to the point at which feeds are transferred to a
third party (whether processed/ produced or merchanted by the Participant) as well as
transport and storage of feeds and combinable crops (regardless of intended use, including
food crops) for third parties. All feeds produced by, and sites operated by, a Participant
must be included in the audit scope or, with the agreement of the Certification Body, clearly
excluded from the scope of certification. The presence of feeds outside of the certification
scope (or other materials) on site must not adversely affect the safety of certified products.
Audits will (as appropriate) therefore include:
• The original selection and sourcing of feed ingredients by Participants

• All transport to and from the Participants premises or designated store
• The process by which feeds are produced
• The storage of both feed ingredients and feeds
• Any offsite activities that may affect the safety of feeds
• Services provided to third parties that affect feed/ food safety, including Storage and
Transport of combinable crops
3 Claims Associated with UFAS Certification

Participants who achieve successful certification against this UFAS Standard are reminded
that UFAS is a product certification programme. Claims of UFAS certification may only be
made in relation to those products included within the scope of the UFAS Certificate of
Conformity.
The UFAS acronym is a registered certification mark and must only be used in compliance
with the rules laid down by AIC. These rules can be found on the AIC website at:
https://www.aictradeassurance.org.uk/scheme-logos/
4 Confidentiality
All information concerning Applicants and Certified Participants will be treated in confidence.
Specific information (such as details of individual audit reports) will not be divulged to any
third party without the written agreement of the Applicant / Participant. The exceptions are:
4.1 The Certification Body and / or AIC will confirm the Scheme ID number, name and
address and confirm if the company is a certified participant, along with the expiry
date and scope of certification. These details are also available on the AIC website at
www.aictradeassurance.org.uk.
4.2 The provision of information to AIC in relation to audit findings and non-conformances
as required to maintain the standards and credibility of the Scheme.
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4.3 In the event of a Participant being involved or implicated in a feed safety incident,
details may be discussed in confidence between representatives of AIC, the
Certification Body and the Competent Authority.
5 Becoming Certified to UFAS

UFAS is open to any company involved in the production and sale of feeds subject to
complying with these scheme rules.
5.1 Application for UFAS Certification
In order to become a certified Participant, Applicants:
5.1.1 Shall apply for certification by completing an application form and returning it to the
Certification Body. At this point, the applicant can nominate a preferred inspection
body provided that the inspection body has appropriately qualified auditors and is
approved by the Certification Body.
5.1.2 Shall liaise with the Certification Body over the scope and duration of the audit
required with a view to the Certification Body providing a quotation.
5.1.3 Shall confirm that they agree to comply with the Scheme Rules, the current UFAS
Standard, and Certification Body Terms and Conditions by signing the Certification
Agreement contained in the quotation and returning it to the Certification Body. The
quotation will indicate the duration of the Initial and subsequent Surveillance Audits.
The duration of the audit is dictated by the time required to audit the premises,
systems and procedures of the applicant fully. Examples of audit durations and
associated fees can be found on the AIC website
https://www.aictradeassurance.org.uk/ufas/ufas-fees/.
5.1.4 Shall pay all relevant fees as per the quotation.
5.1.5 Shall agree to an Initial Audit and rectify any non-conformances within a maximum
of 6 months from the application date for new applicants. Re-application within 12
months will only be permitted at the discretion of the Certification Body.
5.1.6 Following the Initial Audit, when the Applicant has rectified any non-conformances
that may have been identified, the Certification Body, after verification of these, will
undertake a certification decision and issue a Certificate of Conformity and will
supply the Participant’s details to AIC for publication in the AIC Assurance Checker on
the AIC website.
5.1.7 By applying for certification to UFAS, the Applicant agrees that, if accepted, they will
maintain compliance with the requirements of the UFAS Standard and any relevant
associated documents.
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5.1.8 The Applicant or Participant will have no claim against any officers, members or
employees of AIC in the event of Expulsion, Suspension or a lesser sanction and/or
the publication thereof as appropriate, nor have any claim against any of the above
for any damages and/or compensation or costs for any financial loss occasioned
thereby.
6 Maintaining UFAS Certified Status

6.1 Certificates of Conformity will be valid for three years from the date on which the
Applicant demonstrated conformance with the Standard and expire on the third
anniversary of the date of the audit.
6.2 Certificates are issued subject to:
• payment of all relevant fees to the Certification Body

• ongoing compliance with UFAS requirements
• subsequent satisfactory annual Surveillance Audit.
6.3 Participants will be contacted by a representative of the Certification Body prior to

the anniversary of their Initial Audit to arrange a Surveillance Audit. The audit date
must be within 30 days of the anniversary unless otherwise agreed with the
Certification Body.
6.4 Participants shall comply with the Scheme Requirements at all times as defined in
the UFAS Standard.
6.5 Participants shall advise the Certification Body of any significant changes to the
business, typically but not limited to:
• Company ownership
• Scope of operations
• Key management
6.6 Participants and Applicants shall advise the Certification Body in the event of
• being subject to Formal Action that relates to their UFAS certified activities.
• Earned Recognition being revoked by the Competent Authority.
• Significant incidents on site (not limited to feed safety)
6.7 Where a Participant becomes aware of any occurrence regarding/impacting the feed
processing, in which they are not directly involved but which could potentially
threaten human or animal health, AIC must be informed. For contact details see
www.aictradeassurance.org.uk/tell-aic/
6.8 Participants may be required from time to time to submit feed samples for analysis
or feed sample test results in accordance with decisions made by the Scheme.
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7 Verifying Compliance with the Standard

7.1 The Certification Body or the nominated inspection body will verify a Participant’s
conformance with the Standard. The Certification Body shall be given access to all
relevant information needed to confirm conformance with the Standard and the
right to inspect third parties subcontracted to perform work covered by the
Standard, at the Participant’s cost. UFAS audits are not of fixed duration but are
determined on a case-by-case basis.
There are a number of types of audit within the UFAS Scheme:
7.1.1 Pre-Audit – (voluntary for new applicants). Pre-audits will evaluate a new
Applicant’s ability to meet the main criteria of UFAS. At the Certification
Body’s discretion, pre-audits will involve either an on-site or ‘desk top’ audit to
confirm whether key feed safety controls are in place.
7.1.2 Initial Audit – A formal, in-depth, on-site audit to confirm that applicants
comply with the requirements of UFAS. The duration of initial audits is
dictated by the time required to fully assess the systems and procedures of the
applicant. The number of days required will be indicated prior to audit but
may be extended if circumstances require this. Certificates of Conformity are
only issued on satisfactory correction of all non-conformances identified at
Initial Audit. The details and scope of certification for certified sites will be
added to the AIC Assurance Checker.
7.1.3 Surveillance Audit – a formal annual audit for certified Participants of the UFAS
Scheme.
7.1.4 Short Notice Audit – an additional audit carried out at least once during the
three-year certificate period. The Participant will be informed the working day
before the audit is to take place.
7.1.5 Unannounced Audit – an audit carried out by the Certification Body as part of a
programme of unannounced audits each year.
7.1.6 Extra / Immediate Audit – The Certification Body will carry out extra /
immediate audits at their discretion; these may be unannounced. Extra audits
may be on-site or a desk top exercise at the discretion of the Certification
Body. Circumstances where they may be required include, but are not limited
to:
7.1.6.1 In response to reports or intelligence suggesting a significant feed /
food safety issue or breach of UFAS rules and requirements.
7.1.6.2 Signing off action points following an audit, particularly if the action
points related to Major or Critical non-conformances.
7.2 Account is taken by the auditor during Unannounced and Short Notice Audits of the
fact that key personnel may not be available, however, the business must be able to
demonstrate ongoing compliance with UFAS requirements.
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7.3 Refusal of entry to a premises for a Short Notice or Unannounced Audit will result in
the client being charged a cancellation fee and a rearranged audit will normally take
place within 2 months of the original planned date. Refusal to allow access may also
result in suspension/withdrawal of certification.
7.4 Where a Participant finds it necessary to cancel an audit, they must contact the
Certification Body as soon as possible. Depending on circumstances, a cancellation
fee may be charged to cover irrecoverable costs incurred by the auditor.
7.5 The Certification Body will produce a report for its own audit purposes and identify
any non-conformances to the Participant at the end of the audit. Any non-
conformances will be classified as shown in para. 7.6 below and acted upon as stated
in para. 7.7. When a Participant has rectified their non-conformances, the
Certification Body will notify the client of their continuing certification or issue a
UFAS Certificate of Conformance whichever is appropriate.
7.6 Classification of non-conformances
Classification Cause
Critical A gross or deliberate feed safety regulatory violation, or;

A feed safety failure resulting in unsafe feed, or;
A loss of traceability such that recall of unsafe goods would be
impossible, or;
A recurrence of a Major Non-conformance raised at the preceding audit,
or;
A complete unwillingness to cooperate in the audit.
Major A complete failure to implement a requirement of UFAS or a failure that

may result in unsafe feed, or;
A recurrence of a Minor Non-conformance raised at the preceding audit.
Minor A partial failure to implement a requirement of UFAS or poor evidence to

demonstrate implementation.
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7.7 Response to Non-conformances

Classification Initial audit Surveillance audit
Critical Certification refused. Full re- Certification suspended with

application and audit required. immediate effect. Extra audit
required prior to reinstatement of
certification.
Major Certificate not granted until non- Certification continues subject to

conformances rectified. plan/evidence of corrective actions
Plan/evidence of corrective actions to be submitted within 15 days of
to be submitted within 15 calendar audit, and timescales for
days of audit, and timescales to be completion to be agreed with the
agreed with the Certification Body. Certification Body, typically no
Verification of effectiveness of more than 60 calendar days from
corrective action to be undertaken audit. Verification of effectiveness
by Certification Body before of corrective action to be
certification is granted undertaken by the Certification
Body before certification is
maintained/renewed. Failure to
implement corrective actions and
provide evidence to the
Certification Body within agreed
timescales will lead to suspension.
Minor Certificate not granted until non- Certification continues subject to

conformances rectified. plan/evidence of corrective actions
Plan/evidence of corrective actions to be submitted within 30 calendar
to be submitted within 30 calendar days of audit, and timescales to be
days of audit, and timescales to be agreed with Certification Body,
agreed with the Certification Body. typically no more than 60 days
from audit. Failure to implement
corrective actions and provide
evidence to the Certification Body
within agreed timescales will lead
to suspension.
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7.8 Observations
Observations may be raised during UFAS assessments. These are points noted by an
assessor that:
• Are not technical breaches of the Standard but could assist the Certification
Body, Scheme Owner or Participant.
• May constitute a non-conformance, but the assessor is unable to confirm this
during the audit.
Observations do not require a formal response to the Certification Body unless it is

upgraded to a non-conformance during the report review.
7.9 Report review
Upon completion of an audit report it will be submitted to the Certification Body for review.
As part of this review process the Certification Body may, based on the evidence collected
for the report:
• Seek additional information
• Remove non-conformance(s)
• Add additional non-conformance(s)
• Change the classification of non-conformance(s)
• Change observation(s) to non-conformance(s) or vice versa
7.10 Sampling of Retail Store Sites:

7.10.1 Where a Participant operates multiple retail store sites, there must be a “head
office” site nominated at which central controls will be audited annually. At the
Certification Body’s discretion, sampling of retail sites may be possible if all sites
have the same scope of certification. In these circumstances all sites must be audited
before a certificate can be issued (or a new site added to an existing certificate),
however, the surveillance audit programme may include sampling of sites in years
two and three, provided all sites are audited during the duration of the certificate.
For sites subject to sampling in this way, only one certificate will be issued to cover
all sites. In the event of the certificate being withdrawn or suspended, all sites will
cease to be certified.
Complaints and Appeals are covered in sections 9 & 10.
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8 Suspension, Withdrawal and Reinstatement

8.1 The Certification Body, following discussions with AIC, may suspend/withdraw a
Participant's Certificate of Conformity when the Participant has:
8.1.1 Non-conformances against the relevant UFAS Standard or the UFAS Scheme
Rules, which are not resolved within the required time limits;
8.1.2 Critical non-conformances;
8.1.3 Refused access for an Audit
8.1.4 Refused or failed to supply information requested by the Certification Body
as part of a feed safety investigation.
8.1.5 Failed to pay relevant fees.
8.1.6 Been found to have brought the certificated scheme into disrepute
8.2 Participants suspended for reasons of feed safety must correct the
non-conformances and have a follow-up audit by the Certification Body to confirm
that all non-conformances have been fully resolved within 1 month of suspension, in
order to have their certification re-instated.
8.2.1 Participants suspended for non-payment of fees or failure to correct non-
conformances will be reinstated provided all matters are resolved within 1
month of the suspension date.
8.3 Participants that do not demonstrate to the Certification Body that non-
conformances have been resolved within 1 month of suspension will have their
certificates of conformity withdrawn.
8.4 Participants that have their certification withdrawn will be required to undergo the
complete audit process and will be considered as new Applicants, subject to
satisfactory evidence that the issue(s) which led to the certificate being withdrawn
have been rectified.
8.5 Participants that no longer require UFAS certification must inform the Certification
Body in writing.
8.6 The Certification Body will pass all necessary information to AIC to allow the AIC
Assurance Checker to be updated with details of a Participant's changing certification
status.
8.6.1 The AIC Assurance Checker
Those companies that achieve UFAS certification are listed on the AIC Assurance
Checker. The checker includes details of the scope under which UFAS certificates
have been granted. Interested parties may view the Assurance Checker via the AIC
website at: www.aictradeassurance.org.uk
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8.7 Suspended and Withdrawn Participants may not claim to be UFAS certified. No new
contracts may be agreed with customers that require their suppliers of feed to be
certified, until suspension has been lifted or re-application and certification process
successfully completed.
8.8 Suspended and Withdrawn Participants must notify any customers with whom they
have existing contracts for both goods and services immediately on their change of
status. The Certification Body will write to the Participant confirming the reason for
suspension or withdrawal from the scheme and a copy of this letter must be
provided to customers when notifying the change in status. Evidence of the
notifications will be examined during the re-audit following suspension and
compliance with this requirement will be a condition of reinstatement.
8.9 Participants in all AIC schemes should generate a list of their suppliers of both goods
and services. Where those suppliers are also participants in an AIC scheme, this can
be done by using ‘My Favourites’ on the Scheme Register Checker on the AIC website
www.aictradeassurance.org.uk
8.10 The names of suspended and withdrawn Participants will be published in the form of
AIC Assurance Alerts.
9 Complaints
Complaints about either a UFAS Participant or the Certification Body (including their
representatives) should be directed to the Certification Body where they will be
acknowledged, reviewed and actions taken to resolve the cause of any problems.
The Certification Body is accredited by the United Kingdom Accreditation Service
(UKAS) and works to strict codes of conduct. If Participants are not satisfied with the
way in which the Certification Body handles the complaint, then they should refer
the matter to AIC.
10 Appeals
10.1 A Participant has the right of appeal against decisions made by Certification Body.
Appeals are dealt with in a similar way to complaints.
10.2 Appeals shall be made in writing to the Certification Body within 14 days of being
advised of the decision that is the subject of the appeal.
10.3 The Certification Body will acknowledge the appeal and nominate a manager
independent of the decision to carry out an initial investigation to check the merits
of the appeal and feedback to the Participant within timescales defined in the
Certification Body operating procedures.
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Activity Code Matrix

Activity Activity title Activity description Relevant clauses
Code
A All Participants Applicable to all UFAS Section A, Section B, C1, C
Participants, including Invoice- 4&5, E1, E3.6, F2, I, J1, J2.1
only Merchants & J2.6
Pa Packaged Merchant handling, storing and / Code A + D1, D3.3, D5, E3,
Merchant or transporting packaged feeds F1-4, F6, G1, G3 & 4, G6 &
only (includes contracting of 7, G15-18, H2.2, H4, J2
storage or transport) (excluding J2.3 & J2.4)
B Bulk Merchant Merchant handling, storing and / Code A + D1, D3-5, E3, F1-
or transporting bulk feeds 7, F9.1-9.3, G1-7, G14-18, H
(includes contracting of storage (excluding H5.2-H5.4) J2
or transport) (excluding J2.4)
Pr Processing Bulk Merchant carrying out other Code B + C2 & 3, D, F8, G8
Merchant activities such as simple & 9, G11, G13, H5.2-H5.4,
processing of cereals, production J2.4
of Mixed Poultry Corn and
Packing of feeds
C Compound Feeds Production of Compound feeds Code A + Section C, D, E, F
including complementary feeds, (Excluding F9.4) G
dietetic feeds and premixtures (Excluding G12), H, J
M Medicated Production and/ or sale of feeds Code A, Pa, B, Pr, or R
containing Controlled Products (Sale) or Code C
including Medicated Feed (Production) + Section K
K1 Salmonella Kill Production of poultry breeder Code C + G12
Step (Poultry feeds subject to a Salmonella Kill
breeder feeds) Step
K2 Salmonella Kill Production of non-breeder Code C + G12.1- 12.6
Step (other poultry feeds subject to a
feeds) Salmonella Kill Step
S Third party Storage of bulk feeds/ Code B, Pr or C + G7.4,
storage combinable crops on behalf of a H7.3, J2.7
third party
T Third party Provision of bulk transport Code B, Pr or C + F9.4
transport services to a third party (feed/
non-feed)
F Formulation Formulation and design of feed Code A + Section C, E, H 1,
to be manufactured by a third H 4-8
party, may include sourcing and
supply of feed ingredients
R Retail Store Sites Sites under the control of a UFAS A1.1-1.3, A1.5, A2-3, B, C1
Compounds or Merchant (not & 5, F1-4, F6, G1, G3 & 4, G
invoice only) that sells packaged 6 & 7, I1 & 2, J2.2, J2.6
feeds directly to the customer
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UFAS Standard
Section A Introduction A
A1 Scheme and Legislative Requirements R
A 1.1 The Participant must have access to a copy of the UFAS Standard and associated
NEW documents and be aware of any changes or updates.
A 1.2 The Participant must achieve standards of feed safety that both reflect the
NEW importance of feed within the human food chain and meet contractual and legal
obligations or requirements in the country of production.
Where the Participant undertakes storage or transport of combinable crops for
third parties, references to feed safety in this Standard must be read to include
food safety where appropriate.
A 1.3 All feeds must comply with any contractual agreements and animal feed legislation
UPDATED in the intended country of sale and/ or use.
A 1.4 Where combinable crops are traded for non-feed use, they must comply with any
UPDATED contractual agreements and relevant legislation in the intended country of sale
and/ or use.
A 1.5 Where required by legislation there must be evidence of current appropriate
UPDATED authority approval and / or confirmation of application for registration to the
appropriate authority. This obligation includes all sub-contractors where
necessary.
A 1.6 Participants must demonstrate that they have systems and procedures in place
UPDATED that ensure they remain up-to-date with regulatory requirements and any food /
feed safety issues relevant to the feed they supply. All relevant feed legislation
must be reviewed at least every 12 months.
Guidance Details of current applicable legislation can be found on the AIC website
https://www.agindustries.org.uk/sectors/animal-feed/legislation-and-guidance/
A 1.7 Where feed ingredients and/ or veterinary medicinal products not authorised for
UPDATED use in the country of manufacture are to be incorporated in feeds, or are
incorporated at levels not permitted under national legislation for export use, the
Participant must obtain:
Authorisation from the relevant national authorities
Evidence that the product meets regulatory requirements in the country where it
is to be placed on the market
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A 1.7.1 These feeds must be clearly identified with labelling and documentation
UPDATED confirming feed is for export outside the country of manufacture and the
country(ies) for which it is approved.
A2 Management Commitment R
A 2.1 The Participant must have a policy statement committing the business to supplying
safe and legal feed, and compliance with this Standard. The policy must be
reviewed at least every 12 months.
A 2.2 The Participant must establish, document, implement and maintain an effective
UPDATED Quality Management System (QMS) in accordance with the requirements of this
Standard. The QMS must be adapted to meet regulatory and other feed safety
related developments, as they occur.
A 2.3 There must be a designated person (or persons) responsible for the management
UPDATED of the QMS.
A 2.4 Management must provide adequate resources for the implementation and
NEW control of the QMS.
A 2.5 The management team must review the performance of the business against the
NEW requirements of the Quality Management System and its continuing effectiveness
at least every 12 months.
Guidance This can be carried out at the same time as the HACCP review and will provide an
overarching view of the business operation and identify opportunities for
improvement.
A3 Organisational Chart and Job Descriptions R

A 3.1 There must be an organisational chart setting out all job titles linked to specific job
descriptions.
A 3.2 The organisational chart must be kept up to date with any changes within the
NEW business.
A 3.3 All personnel must be informed in writing of their duties, authority and
responsibilities, which must be recorded as documented job descriptions or within
the Participant’s procedures.
A 3.4 The job descriptions must be reviewed when there are any changes to procedures,
processes, authority or responsibilities.
A4 Communication with the Certification Body

A 4.1 Participants must advise the Certification Body in writing of any significant changes
to the business that may materially affect the compliance with this Standard.
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A 4.2 Participants and Applicants shall promptly advise the Certification Body in the
event of being subject to Formal Action by the Competent Authority that relates to
their certified activities.
A5 Maintenance of Supply
A 5.1 In the event of the Participant having to source alternative supplies of feed, the
supplier must be currently certificated against UFAS (or another assurance scheme
recognised by AIC) and meet customer requirements.
Section B HACCP and Documentation A, R

B1 HACCP and Feed Safety Risk Assessment
B 1.1 There must be a formal feed safety HACCP risk assessment which identifies,
UPDATED monitors and controls hazards that may adversely affect the safety of any feed
supplied. HACCP risk assessments must be carried out in accordance with
recognised HACCP principles.
Guidance The Participant may use Prerequisite Programmes (PRP) to provide controls over
the basic operating conditions of the process.
B 1.2 There must be a defined scope for the HACCP risk assessment study. Where
NEW activities are provided as services to third parties (including storage and transport
of combinable crops for food) these must be included in the HACCP scope.
Guidance The HACCP scope must include all processes which could affect the safety of the
feed being supplied.
B 1.3 There must be an effective multi-disciplinary risk assessment team, with members
NEW of the team having received appropriate HACCP training.
Guidance There does not need to be formal external training, as long as the HACCP team is
demonstrably effective.
B 1.4 The Participant must define the process flow / steps from feed ingredient supply
UPDATED to the point the feed is transferred to the customer / recipient.
B 1.5 The Participant must carry out a hazard analysis identifying, as a minimum,
UPDATED chemical, physical and microbial risks as appropriate.
Guidance This will include hazards arising from any non-feed activities on site. For
Participants providing transport and storage to third parties, food allergens may
need to be considered.
B 1.6 The Participant must identify control measures that can be applied for each
UPDATED identified hazard.
B 1.7 The Participant must establish critical control points where appropriate.
UPDATED
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B 1.8 For all critical control points, there must be defined critical limits which are
UPDATED measurable or observable in real time and can be quantified.
B 1.9 The Participant must establish a monitoring system for all critical control points.
UPDATED
B 1.10 The Participant must establish corrective action for when critical limits have been
UPDATED exceeded.
B 1.11 The Participant must establish documentation to detail the controls and
UPDATED monitoring of hazards identified in the HACCP study.
B 1.12 If PRPs are used, documentation must be established to detail the controls and
NEW monitoring of the programmes.
B 1.13 The HACCP team must carry out a review of the HACCP study at least every 12
UPDATED months or sooner if there are any changes to processes or procedures, or incidents
that could affect feed safety.
Guidance For additional guidance see the HACCP pages on the AIC website:
https://www.aictradeassurance.org.uk/haccp/
B 1.14 The HACCP review must also include any PRPs where they are used.
NEW
B2 Documents
B 2.1 Documents must be maintained to demonstrate compliance with the UFAS
Standard.
B 2.2 Changes to the documents must only be made by authorised personnel.
B 2.3 The title and purpose of the documents must be clear.
B 2.4 Documents must be dated, and systems must be in place to prevent the use of
superseded documents.
B 2.5 The Participant must ensure that data and IT systems are secure and protected
NEW from both internal and external unauthorised access.
Guidance Security does not just mean physical security but also the security of computer
systems and sensitive internal data, including archiving of paper records.
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B3 Internal Audit
B 3.1 Participants must have a current programme of internal auditing covering
UPDATED compliance with:
• The requirements of this Standard

• The Participant’s documentation and records
• Feed legislation
B 3.2 The internal audit(s) must be effective and ensure that all relevant activities are
UPDATED audited at least once every twelve months.
Guidance An effective internal audit will collect evidence of compliance, as well as non-
compliance, and will record documents and records reviewed as part of the audit.
The internal audit will be more effective if carried out halfway between annual
UFAS audit dates.
B 3.3 Internal audits and their outcomes must be documented, and any non-
conformances corrected within an appropriate timescale.
Section C Selection & Approval of Feeds and Feed Suppliers

C1 Selection and Approval of Feeds A, R
C 1.1 A list / database of approved feeds for incorporation, processing or merchanting
NEW must be maintained.
C 1.2 All feeds used or merchanted must comply with relevant EU and national
NEW legislation in the intended country of sale or use.
C 1.3 There must be a designated person responsible for the selection and approval of
UPDATED feeds.
C 1.4 There must be a documented selection and approval procedure for each feed prior
UPDATED to use or merchanting, taking into account characteristics that may affect its safety
or limit its use.
Guidance These may include, but are not limited to:
• Origin
• Transport
• Storage
• Processing
• Handling
• Nutritional and physical characteristics
Invoice-only and Packaged Merchants may rely on the labels provided by their
suppliers.
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C 1.5 Processed Animal Proteins and feeds containing them must be considered
NEW separately and be used only in accordance with the TSE regulations.
Guidance See APHA Guidance
C2 Feeds for Incorporation or Processing Pr, C

C 2.1 There must be a specification for each feed with sufficient information available to
UPDATED support the identification of potential feed safety hazards and limitations and / or
conflicts on intended use.
Guidance Feed safety hazards may include deliberate adulteration.
C 2.2 Where feed ingredients other than medicated premixtures are mixed together by a
UPDATED third party prior to purchase the individual components and inclusion levels of the
mixture must be known to allow legally compliant labelling.
Guidance Legislation requires that suppliers of complementary and compound feeds, upon
request, supply customers with a formulation within a +/- 15% tolerance. It may be
necessary to sign a confidentiality agreement to obtain this information. In the case
of premixtures, suppliers are required to provide details of the feed materials used
as carriers.
C3 Suppliers of Feeds for Incorporation or Processing Pr, C

C 3.1 All feeds, including those supplied by customers, for incorporation or processing by
the Participant, must be sourced from assured suppliers.
Guidance See the AIC website for the current list of assurance schemes recognised by AIC:
https://www.aictradeassurance.org.uk/latest-documents/feed-food-schemes
C 3.2 Participants must have a procedure for ensuring that each of their suppliers of
UPDATED feeds are approved, such that:
• Suppliers are assured against a scheme recognised by AIC with a scope that
reflects the feeds supplied
• The specification of any feeds supplied is agreed and documented
C 3.3 A list / database of approved feed ingredient suppliers must be maintained.

UPDATED
The list / database must include details of each supplier’s feed assurance
certification.
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C 3.4 If a supplier has their certification suspended or withdrawn during the execution of
UPDATED a contract or agreement, the Participant must:
• Establish the reason for suspension or withdrawal with the supplier

• Take immediate steps to ensure that feed safety has not been
compromised
• Cease use of the feed ingredients
• Inform the Certification Body of the suspension and the outcome of the
investigation
• Not restart use of the feed ingredients until permission is received from the
Certification Body or certification is reinstated
C 3.5 The list / database of feed ingredient suppliers must be subject to a review at least
every 12 months, including their assurance status and the suppliers’ scope, and
additional reviews must be undertaken where significant non-conformances have
occurred.
C4 Feeds for Merchanting A

C 4.1 Where the Participant takes responsibility for the labelling of the feed, there must
NEW be a specification with sufficient information available to allow statutory labelling
requirements to be met.
Guidance Invoice-only and Packaged Merchants may rely on the labels provided by their
suppliers.
C 4.2 Processed Animal Proteins and feeds containing them must be considered
NEW separately and be sold only in accordance with the TSE regulations.
C5 Suppliers of Feeds for Merchanting A, R

C 5.1 Participants must have a procedure for ensuring that each of their suppliers of
feeds for merchanting are approved.
All suppliers of feeds (other than those supplying feeds listed in C 5.5) must be
assured against a scheme recognised by AIC with a scope that reflects the feeds
supplied.
https://www.aictradeassurance.org.uk/latest-documents/feed-food-schemes
C 5.2 A list / database of approved feed suppliers must be maintained.
The list / database must include details of each supplier’s feed assurance
certification.
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C 5.3 If a supplier has their certification suspended or withdrawn during the execution of
a contract or agreement, the Participant must:
• Establish the reason for suspension or withdrawal with the supplier

• Take immediate steps to ensure that feed safety has not been
compromised
• Cease merchanting of the feeds
• Inform the Certification Body of the suspension and the outcome of the
investigation
• Not restart merchanting of the feeds until permission is received from the
Certification Body or certification is reinstated
C 5.4 The list / database of feed suppliers must be subject to a review at least every 12
UPDATED months, including their assurance status and the suppliers’ scope, and additional
reviews must be undertaken where significant non-conformances have occurred.
C 5.5 Participants may merchant the following feeds from non-assured sources:
UPDATED
• Complementary Feeds, which are packaged and marketed in individual
containers of less than 5kg / 5ltr
• Non-assured combinable crops
• Non-assured farm produced bulky feeds such as hay, straw, stockfeed
vegetables
• Non-assured non-digestible mineral grit
C 5.6 The approval system must ensure that suppliers of non-assured feeds provide
evidence from their Competent Authority that they are Feed Business Operators
registered under the Feed Hygiene Regulation.
C 5.7 Where non-assured complementary feeds being merchanted are intended for
feeding to food producing animals the Participant must check that the feeds are
labelled according to legislation.
C 5.8 All non-assured combinable crops traded by UFAS Participants must be clearly
identified as non-assured in all records and documents.
Non-assured combinable crops must be physically separated from assured cereals
and full traceability from seller through store and/or transport to the recipient
must be demonstrated.
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Section D Suppliers of Subcontracted Services

D1 Selection and Approval of Suppliers of Subcontracted Services Pa, B, C
D 1.1 There must be a designated person responsible for the selection and approval of
NEW suppliers of subcontracted services that may affect feed safety.
Guidance Contractors which may affect feed safety could include:
• Pest Control
• Hygiene operations
• Engineering & Maintenance
D 1.2 A list / database of current approved suppliers of subcontracted services that may
NEW affect feed safety must be maintained. The list / database must include, where
appropriate, details of each supplier’s feed assurance certification.
D2 Subcontracted Processors Pr, C

D 2.1 Subcontractor processors must be assured against a scheme recognised by AIC.
Where no suitable scheme is available, the Participant must comply with clauses D
2.2 and D 2.3 to ensure the contractor does not compromise feed safety.
Before engaging a non-assured subcontractor the Participant must confirm with
the Certification Body the absence of a suitable scheme.
Guidance https://www.aictradeassurance.org.uk/latest-documents/feed-food-schemes
D 2.2 A documented HACCP risk assessment must be carried out by the Participant and
UPDATED agreed with each non-assured subcontracted processor covering each
subcontracted process prior to use. This assessment must consider all activities
carried out by the subcontractor to ensure that any potential feed safety hazards
are controlled. The assessment must also include confirmation of compliance with
relevant feed legislation.
Guidance The Certification Body reserves the right to visit any non-assured subcontracted
processors (see Scheme Rules).
D 2.3 Where a process is carried out on the supplier’s premises, the Participant must
UPDATED carry out a physical audit of the premises and process prior to use and then at a
predefined, risk assessed frequency to ensure compliance with all relevant clauses
of this Standard.
D 2.4 The approval system must ensure that non-assured subcontracted processors
provide evidence from their Competent Authority that they are Feed Business
Operators registered under the Feed Hygiene Regulation.
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D3 Third-party Contracted Transport Pa, B, C

D 3.1 All bulk hauliers hired by a UFAS Participant to carry feed must be certificated
participants of a scheme recognised by AIC (unless providing traction only).
https://www.aictradeassurance.org.uk/latest-documents/service-supplier-schemes
D 3.2 Where a haulier provides traction only (i.e. only transports feed using the
Participant’s trailer) the driver must be trained by the Participant.
D 3.3 Hauliers of packaged feeds or containers do not need to be assured but must be
included in the approved supplier list / database.
D4 Selection of Third-party Bulk Storage Contractors for Feed B, C

D 4.1 All bulk stores contracted by a UFAS Participant for feed storage must be assured
against a scheme recognised by AIC unless it meets the criteria outlined in D 4.2
below.
D 4.2 Where a bulk store is contracted to a single Participant for a maximum of 3 months
in any 12-month period, it does not need to be assured but it must be included
within the Participant's procedures. The Participant must carry out a physical audit
of the store to ensure compliance with all relevant clauses of this Standard prior to
use. Store operators must be trained in feed safety.
Feeds and combinable crops belonging to a third party may not be stored in these
seasonal stores.
D 4.3 The approval system must ensure that non-assured stores provide evidence from
their Competent Authority that they are Feed Business Operators registered under
the Feed Hygiene Regulation.
Guidance The Certification Body reserves the right to visit any non-assured stores (see
Scheme Rules)
D5 Selection of Third-party Packaged Feed Stores Pa, B, C

D 5.1 Stores used for packaged feeds do not need to be assured but must be assessed as
suitable and included in the approved supplier list.
Guidance The Certification Body reserves the right to visit any non-assured stores (see
Scheme Rules)
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D 5.2 The Participant must carry out an audit of the store to ensure compliance with all
UPDATED relevant clauses of this Standard at least every 12 months unless assured against a
scheme recognised by AIC.
Guidance Based on the risk assessment carried out by the Participant this may be an on-site
or desktop audit.
See the AIC website for the current list of assurance schemes recognised by AIC:
D 5.3 The approval system must ensure that non-assured stores provide evidence from
their Competent Authority that they are Feed Business Operators registered under
the Feed Hygiene Regulation.
D6 Management of Rail or Water Transport Pr, C

D 6.1 All rail or water transport contracted by a UFAS Participant to carry feed must be
NEW certificated participants of a scheme recognised by AIC.
D 6.2 Where Participants are responsible for loading and / or discharging feeds into
NEW vessels or rail cars, they must designate a competent person (designated
inspector) to ensure that the safety of any feed ingredients or feed is maintained.
Guidance This may be specified in contractual agreements with the seller / buyer.
D 6.3 The designated inspector must be either:
NEW
• An employee or contractor from an accredited inspection company,
operating under internationally recognised standards, or
• An employee or inspector authorised and trained by the Participant
D 6.4 The inspector’s duties must include confirmation that the safety of feed
NEW ingredients and / or feed has not been adversely affected during loading, transit or
discharge as appropriate.
D 6.5 Before loading commences the vessel hold or railcar must be inspected to ensure it
NEW does not present a feed safety risk.
D 6.6 Before loading or offloading, handling equipment (grabs, conveyors, hoppers, dock
NEW transport, etc.) must also be inspected. The previous use of the handling
equipment must be recorded and if necessary, equipment must be cleaned using
cleaning agents identified by the manufacturer as suitable for use on feed / food
contact surfaces and used in accordance with the manufacturers’ instructions.
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D 6.7 There must be a record of the previous three cargoes and any cleaning conducted
NEW in the vessel hold or railcar. Any cleaning carried out must be completed to ensure
there is no feed safety risk.
Guidance The cleaning agents used should be assessed to ensure they do not introduce a feed
/ food safety risk.
D 6.8 Before and during discharge the inspector must monitor the condition of the feed
NEW ingredients and / or feed to ensure it has not been adversely affected during
transport.
Section E Sales, Formulations and Labels

E1 Sales Contracts / Agreements / Feed Specifications A
E 1.1 There must be a clear understanding of the feed order requirements between the
Participant and the customer/recipient, including delivery instructions, which may
be in the form of a written contract.
Guidance This should include the species and type of livestock for which the feed is intended,
but also any special customer requirements such as market to be supplied, or
specifying absence or presence of specific feed ingredients.
Also consider the registration/ approval status of the customer.
E 1.2 Sales Agents appointed by the Participant who do not hold title to the goods sold
and who are not themselves independent merchants, must act under the control
of the UFAS certificated Participant in accordance with this Standard.
E2 Product Design and Formulations C, F

E 2.1 Feeds must be designed by a designated person(s) with appropriate experience
UPDATED and/ or training to ensure they are safe for the intended use.
Guidance Feed design may include limitations on use of specific feed ingredients, customer
requests or rework.
E 2.2 Feeds must be formulated by a designated person(s) with appropriate experience
UPDATED and/ or training to meet the feed design, cross contamination risks and production
constraints.
E 2.3 Each formulation must be uniquely identified.
E 2.4 Each version of a formulation must be uniquely identified with a version number
UPDATED and date.
E 2.5 Formulations must be reviewed to ensure that feeds continue to meet design
constraints.
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E3 Labelling and Marketing Claims Pa, B, C, F

E 3.1 Labelling and claims must comply with current legislation.
E 3.2 All relevant information required by regulations must be included on delivery
documents or on labels attached to the product packaging.
E 3.3 Where a feed / feed ingredient is comprised of several components, these must be
identified and declared as required by legislation.
Guidance Legislation requires that suppliers of complementary and compound feeds, upon
request, supply customers with a formulation within a +/- 15% tolerance. It may be
necessary to sign a confidentiality agreement to obtain this information. In the case
of premixtures, suppliers are required to provide details of the feed materials used
as carriers.
E 3.4 Where the Participant is responsible for the labelling of the feed, their company
UPDATED name, address, and where available, Feed Hygiene Approval Number and/ or VMD
approval number must be shown.
In addition, where the Participant is not the producer of the feed, the producer’s
Feed Hygiene Approval or Registration Number and/ or VMD approval number
must be shown.
Guidance Feed businesses who are producing compound feeds which do not need to be
approved may request an identifying number from the authorities (EU Regulation
767/2009 Article 17.1 c).
E 3.5 All feed supplied must show confirmation of the UFAS scheme ID number for the
UPDATED Participant company responsible for the labelling, either on the label or on delivery
documents. The information to be provided must be as ‘UFAS – NNNN’ where
NNNN is the Participant’s UFAS scheme ID number.
E 3.6 Where a Participant is not responsible for the labelling, confirmation of their UFAS
UPDATED Participant’s certification must be provided to recipients by being included on
contracts, receipts or invoices for all feeds.
The information to be provided must be as ‘UFAS – NNNN’ where NNNN is the
Participant’s UFAS scheme ID number.
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Section F Premises, Equipment, Personnel and Own Transport

F1 Premises Pa, B, C, R
F 1.1 The layout and design of the site, buildings and drains must be such that:
UPDATED • They are in a good state of repair
• They are fit for purpose
• Contamination and cross contamination is minimised
F 1.2 The Participant must ensure that appropriate and proportionate security measures
UPDATED are planned and implemented to monitor and prevent unauthorised access to
those parts of the Participant’s operations wherever this is deemed necessary to
maintain feed safety.
Guidance Appropriate and proportionate security measures need to be implemented to
control access to protect feed from deliberate or accidental contamination.
These measures may include physical security, site access control, CCTV, control of
visitors / contractors, etc.
For further guidance see PAS 96:2017
F 1.3 The Participant must have controls on eating, drinking and smoking/ vaping on
UPDATED site. If necessary, separate facilities must be provided.
F 1.4 Employees, contractors and visitors must be made aware of controls on eating,
NEW drinking and smoking/ vaping in areas where these activities may adversely affect
feed safety.
F 1.5 In areas where there is a risk of contamination caused by eating, drinking and
UPDATED smoking/ vaping, these activities must not be permitted.
F 1.6 In areas where there is a risk of contamination, all personnel must wear protective
UPDATED garments. The garments must be maintained in a hygienic condition and cleaned
as necessary.
F 1.7 In areas where there is a risk of contamination, visitors to those areas (including
UPDATED contractors) must be informed of hygiene requirements and must wear clean and
hygienic protective garments.
F 1.8 Suitable washing facilities and toilets must be provided, separate from production
UPDATED and storage areas.
F 1.9 Washing and toilet facilities must be maintained in a hygienic condition.

NEW
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F 1.10 The building must be appropriately lit to ensure cleaning, processing and other
UPDATED activities can be undertaken effectively.
F 1.11 Potential chemical contaminants must be managed to maintain feed safety.

UPDATED
F 1.12 Potential physical contaminants must be managed to maintain feed safety.
UPDATED
F 1.13 Potential microbiological contaminants must be managed to maintain feed safety.
UPDATED
F 1.14 There must be a documented system to ensure all production and storage areas
UPDATED and equipment are effectively cleaned to maintain feed safety.
F 1.15 Cleaning and disinfection agents used for feed contact surfaces must be identified
UPDATED by the manufacturer as suitable for use on feed / food contact surfaces and used in
accordance with the manufacturers’ instructions.
F 1.16 Lubricants which may come into contact with feed during the process must be
NEW identified by the manufacturer as suitable for incidental feed / food contact and
used in accordance with the manufacturers’ instructions.
F2 Personnel A
F 2.1 All personnel must be competent in the tasks that they may be asked to undertake
relevant to feed safety.
F 2.2 Deputies must be identified to undertake tasks relevant to feed safety.
F 2.3 All personnel must have received training in feed safety relevant to their role(s).
Guidance This includes temporary / agency personnel.
F 2.4 Records of training must be traceable to the individual trained and confirm receipt
and content of training provided.
Guidance Records may be paper or electronic.
F 2.5 Personnel competence must be evaluated after training and reviewed at least
NEW every 12 months, or earlier if changes to the business or operations relevant to
feed safety occur.
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F3 Non-conforming Feeds Pa, B, C, R

F 3.1 Feeds identified with feed safety related non-conformances must be controlled to
UPDATED prevent use whilst their destination, disposal or other remedial action is
considered.
Guidance Non-conforming feeds may arise or be identified at a number of points including,
but not limited to:
• Intake
• In process
• Storage
• Outloading
• Delivery
• Customer complaints
F 3.2 There must be a documented risk assessment carried out by a competent

UPDATED individual before any non-conforming feeds are reused.
F 3.3 All incidences of non-conforming feed must be recorded and decisions regarding
UPDATED actions to be taken must only be made by authorised personnel.
F 3.4 The underlying cause of any non-conforming feeds must be investigated, and
UPDATED appropriate actions taken to prevent recurrence.
F4 Recycling and Disposal of Non-feed Products and Waste Pa, B, C, R

F 4.1 Non-feed products, waste and material for recycling must be collected into
UPDATED suitable and clearly identified receptacles for removal to identified collection
points away from the production areas.
Guidance This may include solids and liquids (including water).
Suitable receptacles should not provide harbourage or access to food sources for
pests and vermin.
F 4.2 Unidentified feeds must be disposed of as waste.
F5 Water B, C, R
F 5.1 Water coming into contact with feed or feed contact surfaces must be of suitable
quality for animal consumption.
Guidance This should include not only the source of water but also the on-site water storage
and distribution system.
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F 5.2 Where water used is not from a potable water source it must be included in the
UPDATED HACCP risk assessment to confirm that any contaminants, pathogens and other
hazards that may be present, are effectively controlled. Water analysis must be
carried out based on the HACCP risk assessment.
F6 Pest Control Pa, B, C, R

F 6.1 There must be an effective pest control system.
UPDATED
Guidance Pest control will be more effective if facilities are maintained in a clean condition.
Facilities should be adequately proofed against the ingress of wild, domestic, and
feral vertebrates and invertebrates.
The areas surrounding the buildings should be free from harbourage for vermin.
F 6.2 There must be a nominated employee responsible for the management of the pest
UPDATED control systems.
Guidance Pest control activities may be carried out by qualified employees of the Participant,
or by a professional third-party contractor.
F 6.3 The pest control plan must cover:
• The control of pests and vermin

• Regular inspection of all the premises at predetermined intervals
• Monitoring of stored goods
• Identification of bait station locations
• Types of monitoring and treatments to be used
F 6.4 Results of inspections must be recorded, and any recommendations considered

UPDATED and actioned as appropriate.
F 6.5 If the presence of pests is detected, investigations and appropriate remedial

UPDATED actions must be taken in a timely manner. Quantities, location and duration of
treatments used must be recorded.
Guidance The nature of actions required, and the timescales will vary according to the level
of activity and the areas where it is found.
F 6.6 Where pest activity in production or storage areas, has led to damage to or fouling
UPDATED of feeds and / or packaging, immediate actions must be taken to maintain the
safety of the feed.
F 6.7 Any treatments used must comply with legislation.
UPDATED
F 6.8 Where treatments are applied directly to feeds (e.g. fumigation), any residues
NEW must also comply with legislation.
F 6.9 Any treatment used must not contaminate the feed.
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F 6.10 Where treatments are used, they must be applied by an appropriately qualified
person with a current certificate.
Guidance Appropriate qualifications:
British Pest Control Association (BPCA)
National Pest Technicians Association (NPTA)
Irish Pest Control Association (IPCA)
Lantra Award Level 3 Award in Pest Management Services – Trained Professional
User
RSPH Level 3 in Pest Management
Or other equivalent qualification
F 6.11 In cases where shooting takes place as part of the pest control programme, non-
toxic ammunition must be used.
F 6.12 Bait station locations must be planned to avoid contamination of feeds and bait
stations must be secured where appropriate.
F 6.13 Bait material that resembles feed used within the premises, must be distinctively
coloured and be confined to bait boxes at specified and recorded bait stations.
F7 Handling and Processing Equipment B, C

F 7.1 All equipment must be constructed so that feeds are protected from
contamination and cross contamination.
Guidance Equipment design should permit effective cleaning and maintenance.
F 7.2 There must be a diagram showing each item of handling and processing equipment
UPDATED and identifying all points of addition and directions of flow, which is updated when
any changes take place.
F 7.3 All equipment must be maintained in a condition that ensures feed safety is not
UPDATED compromised.
F 7.4 In the event of equipment breakdown or maintenance, systems must ensure feed
NEW safety is not compromised.
F 7.5 All maintenance activities which could have an effect on feed safety must be
NEW recorded, including evidence of acceptability before the equipment is returned to
service.
F 7.6 Where equipment used for feeds is also used to handle non-feed products, feed
UPDATED safety must not be compromised.
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F 7.7 Equipment used for the handling of feeds must never be used for handling
materials on the current forbidden / exclusion list of the International Database for
Transport of Feed (IDTF, including the AIC list of differences).
Guidance See the International Coalition for Road Transport (ICRT) International Database for
the Transport of Feed (IDTF) at www.icrt-idtf.com
F8 Plant Calibration Pr, C

F 8.1 There must be a list / database of all equipment requiring calibration that is
essential for feed safety and / or meeting feed specifications.
UPDATED
Guidance This could include, but is not limited to, devices used for measuring:
• Weight
• Volume
• Temperature
• Pressure
• Flow rate
• pH
• Moisture
F 8.1.1 Weighbridges must be included in the list / database in F 8.1.

Guidance The list / database should be maintained and reviewed e.g. after installation of
new equipment.
F 8.2 All equipment on the calibration list / database identified in F 8.1 must be
UPDATED calibrated at intervals not exceeding 12 months, or more often if required by risk
assessment.
Guidance Calibration of equipment could be affected by maintenance and cleaning activities.
F 8.3 All equipment in the list / database in F 8.1 must be appropriate.
NEW
Guidance Appropriate equipment will be sufficiently accurate and precise for the range being
measured and meet defined tolerances.
F 8.4 Calibration methods must be defined, cover the full range of measurement, be
effective and traceable to national standards, where available.
F 8.5 If equipment is found to be performing outside acceptable calibration limits, the
UPDATED Participant must investigate the effect this will have had on the conformity of any
feed and take appropriate corrective action to recalibrate the equipment.
Depending on the severity of the discrepancy and the nature of the test, the
Participant must be able to demonstrate that appropriate action has been taken.
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F9 Own Transport B, C
F 9.1 Vehicle Inventory and Identification
F 9.1.1 Hauliers must maintain an up to date inventory of UFAS and Non-UFAS vehicles
NEW owned or operated (including acquired new and second-hand bulk vehicles), hired
or leased detailing:
• the registration number

• type and use
• the UFAS ID
• manufacturer’s chassis number
• date of purchase or hire
• date of disposal or removal from the scheme
Hauliers must enter UFAS vehicles on the AIC Vehicle Inventory portal.
Guidance There is a link to the AIC Vehicle Inventory via the UFAS Participant Portal.
For initial registration for the Vehicle Inventory contact [email protected].
F 9.1.2 It is the responsibility of the haulier to ensure that the inventory is up to date. This
UPDATED includes removal of vehicles, new, hired or second-hand vehicles.
When a new, second-hand or hired vehicle is to be added to the feed/ food fleet
this must be entered onto the AIC Vehicle Inventory including the relevant
documentation (as specified in the guidance tab on the AIC Vehicle Inventory
portal) for the vehicle being added. Approval from the Certification Body must be
received before use.
The Participant must retain confirmation of the approval from the Certification
Body.
F 9.1.3 All bulk vehicles and trailers must be uniquely numbered or lettered and must
UPDATED include the Participant’s UFAS Scheme ID number in the form ‘UFAS – NNNN’
where NNNN is the UFAS Participant’s Scheme ID.
The identification must appear on both sides and the rear of the vehicle or trailer
and be clearly visible.
The identification must be used on all collection/ delivery documentation.
This is also applicable to hired trailers which operate under the UFAS Participant’s
Scheme ID number.
F 9.1.4 Vehicle compartments will be specified by numbers in loading instructions where
UPDATED the lowest number is nearest from the cab unless otherwise documented.
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F 9.2 Vehicle Construction, Cleaning and Maintenance

F 9.2.1 The load carrying areas and equipment of bulk vehicles and trailers must be
NEW constructed so that feeds are protected from contamination and cross
contamination.
Guidance Vehicle and equipment design should permit effective cleaning and maintenance.
F 9.2.2 Before using any vehicle (including new) it must be thoroughly pressure cleaned
NEW and sanitised (to include all surfaces that come into contact with food or feed) in
accordance with the manufacturer of food grade sanitisers recommendations and
inspected. Proof of appropriate cleaning and inspection must be kept for audit of
the following:
• Grain socks,
• Vehicle sheets,
• Augers,
• Blower units and discharge pipes
• Cleaning equipment
F 9.2.3 Exteriors of all vehicles must not represent a contamination risk when presented
NEW for the carriage of goods. To ensure this, vehicles must be cleaned routinely
depending on the operators procedures and road conditions.
Guidance Requirements may vary according to the species of livestock being fed and in the
event of disease outbreaks.
F 9.2.4 Vehicles, equipment and load carrying areas must be inspected and if necessary,
NEW cleaned to remove any residue of the previous load and allowed to dry internally
before loading.
A record is to be made when the vehicle has been inspected even if cleaning is not
required.
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F 9.2.5 All hauliers and drivers must ensure their vehicles comply with the IDTF (www.icrt-
UPDATED idtf.com) which defines the required regime of cleaning and sanitising of the
vehicle and its load carrying area/equipment to be carried out following carriage of
the goods.
Guidance The cleaning regimes as stipulated in the IDTF are:
A - Dry Cleaning
In most cases where the material is dry, thorough brushing or vacuuming is
sufficient, however if the material is caked or damp, washing will be necessary.
B - Cleaning with water
Washing with hot water (70-80oC) is recommended wherever possible. Where this
is not practically possible cold water may suffice. All surfaces must be dry before
handling or coming into contact with feeds.
C - Cleaning with water and a cleansing agent
Washing with a hot (70-80oC) solution of any food grade cleansing agent diluted in
accordance with manufacturer’s recommendations. All surfaces must be dry before
handling or coming into contact with feeds.
D - Cleaning and disinfection
Pressure clean with a hot (70-80oC) solution of any combined food grade cleansing
agent/disinfectant diluted in accordance with manufacturer’s recommendations.
All surfaces must be dry before handling or coming into contact with feeds.
F 9.2.6 All vehicles, their load carrying areas and equipment must be cleaned routinely
UPDATED and sanitised at least every six weeks, or as required by International Database for
Transport of Feed (IDTF) (www.icrt-idtf.com).
Alternatively, the frequency of cleaning and sanitising can be determined by
implementing a fully documented HACCP.
F 9.2.7 Inactive periods must be recorded, and the vehicle must be cleaned and sanitised
UPDATED prior to use if the inactive period is outside of the normal cleaning and sanitising
cycles.
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F 9.2.8 Cleaning and disinfection agents used for load carrying areas and equipment of
UPDATED bulk vehicles and trailers must be identified by the manufacturer as suitable for
use on feed / food contact surfaces and used in accordance with the
manufacturers’ instructions.
F 9.2.9 No vehicle that has carried Excluded material on the TASCC list or those in the list
of differences as shown as Forbidden in the International Database for Transport
of Feed (IDTF) (www.icrt-idtf.com) shall be presented for the carriage of goods.
Guidance See the International Coalition for Road Transport (ICRT) International Database
for the Transport of Feed (IDTF) at www.icrt-idtf.com.
F 9.2.10 Vehicle maintenance must ensure that feed safety is not compromised.
NEW
F 9.3 Haulage Operations

F 9.3.1 Records must be maintained for all previous loads carried for each bulk vehicle/
trailer, together with details of any relevant cleaning/ disinfecting operations.
F 9.3.2 At collection/delivery points, drivers must be able to show evidence of the current
load and three previous loads carried on bulk vehicles/trailers together with the
cleaning or sanitising or inspecting operations relating to each load.
Generic terms (e.g. biomass, fertiliser, ash, stone or dust) must not be used and
descriptions must be as detailed as is necessary to accurately identify the goods.
F 9.3.3 When transporting combinable crops in the UK, the Participant must use the
Combinable Crops passport and ensure that it is completed and signed by all
relevant parties.
Guidance The current combinable crops passport can be downloaded from the AIC website.
F 9.3.4 Sweepings, washings and similar residues from vehicles should be disposed of in
the designated place at collection or delivery premises with the consent of the site
supervisor. Any cleanings and residues occurring from any journey in connection
with the movement of goods must be disposed of in any suitable receptacle
provided or in some other environmentally and ecologically acceptable manner (ie
residues must not be indiscriminately discharged).
F 9.4 Provision of Third-party Haulage T

F 9.4.1 Before carrying goods on the International Database for Transport of Feed, the
Participant must check customer acceptance of the goods in question.
the Transport of Feed (IDTF) at www.icrt-idtf.com.
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F 9.4.2 Participants must make the company contracting the haulage aware of the last
three loads carried by the bulk vehicle or trailer that will be used for the work to
establish customer acceptance.
Guidance Some food/ non-feed customers may have specific requirements e.g. food
allergens.
F 9.4.3 When collecting UK combinable crops the driver must obtain a completed and
signed passport including a valid farm assurance/ TASCC/ UFAS sticker (if
applicable) from the farmer/storekeeper at the point of loading.
The passport includes a declaration that the vehicle has been inspected and found
to be visually clean by both the person responsible for loading and the driver.
The driver must ensure that the vehicle does not leave the collection point until a
completed and signed Combinable Crop Passport has been obtained. Drivers must
ensure that sections 2 and 3 of the Combinable Crop Passport have been
completed and signed.
The passport must accompany the load to the point of delivery. Any load that
arrives at a delivery point without a fully completed passport will not be accepted.
Section G Operations
G1 Intake Pa, B, C, R
G 1.1 The Participant must demonstrate that only approved feeds from approved
suppliers can be accepted.
G 1.2 Personnel must be available to inspect, approve and supervise the unloading and
intake of all feeds in accordance with a documented intake procedure.
G 1.3 Feeds arriving at the Participant’s premises must be clearly identified and
accompanied by appropriate documentation.
Guidance Combinable crops in the UK should be accompanied by a completed Combinable
Crops Passport, or other document containing the same information.
G 1.4 The Participant must ensure that all intake facilities are designed and constructed
in a manner that maintains the safety of feed.
G 1.5 Intake pipes and blow lines must be controlled to prevent incorrect intake.
G2 Bulk Intake B, C
G 2.1 Upon arrival, the bulk vehicle/trailer unique identification reference including the
assurance scheme number of the Participant operating the vehicle must be
checked on the vehicle, matched with accompanying paperwork and recorded.
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G 2.2 There must be records of the three previous loads carried, together with details of
any relevant cleaning/ disinfecting operations for each bulk vehicle/ trailer
presented for unloading.
Vehicles presented without these records must not be accepted.
The descriptions of the three previous loads / cargoes must be precise and generic
terms must not be used.
G 2.3 Vehicles or trailers that have previously carried materials forbidden by the IDTF
(including the AIC list of differences), must not be allowed to unload.
G 2.4 After unloading, vehicles delivering feed must be allowed to sweep / wash out on
the site or be directed to a suitably equipped location where sweeping / washing
out can take place.
In either case there must be facilities for reception and / or disposal of the
sweepings / washings.
G3 Packaged feeds intake (including IBCs and big bags) Pa, B, C, R

G 3.1 Condition and integrity of packages must be checked as appropriate before use or
resale. Any burst bags must be segregated and considered as non-conforming
product.
Guidance See F 3 Non-conforming product.
G 3.2 Unlabelled packages must not be accepted.
G4 Identification of products not intended for feed use Pa, B, C, R

G 4.1 Any materials produced, used or stored in the same premises by the Participant
but not intended for feed use, must be clearly segregated from feed and identified
as such during all stages of production / processing, packing, storage, despatch and
supply.
G 4.2 Adequate storage facilities must be provided for any materials not intended for
feed use (including cleaning materials, lubricants, fuels, etc.), to prevent
contamination of feeds.
G5 Bulk Storage Operations B, C

G 5.1 Bulk feed must be protected from deterioration, contamination and cross
contamination.
G 5.2 All bulk feeds must be clearly separated, identifiable and traceable throughout
storage and processing.
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G 5.2.1 Intermediate products and finished feeds in store must be identified by product
name or code, date and time of manufacture or batch identification as appropriate
to the product type.
G 5.3 Carousel / micro-weigh hoppers must be clearly identifiable, their contents
recorded, and lids must be securely fitted.
G 5.4 Vehicles and plant must be operated such that they cannot adversely affect stored
feed.
G 5.5 There must be risk assessed, planned intervals for the inspection and cleaning of
bulk storage facilities.
Guidance This includes “tote bins” and other IBCs used internally for storage.
G 5.6 For bulk stores storing more than one feed, bays, tanks and bins must be identified
and there must be a storage plan.
G 5.7 When there is a change of feed to be stored in a bulk bay, tank or bin, there must
be a system to ensure it is empty and cleaned as necessary prior to refilling, to
avoid cross contamination.
G6 Packaged Storage operations Pa, B, C, R

G 6.1 Packaged feed must be protected from deterioration, contamination and cross
contamination.
G 6.2 All packaged feeds must be clearly separated, identifiable and traceable
throughout storage and processing.
G 6.3 Storage of packaged feeds must allow access to store walls for cleaning and pest
control.
G 6.4 Feeds in opened bags or containers must be protected from contamination, cross
contamination or incorrect use.
G 6.5 Any damaged or leaking packages, and products affected by them, must be
segregated and considered as non-conforming products.
Guidance See F 3 Non-conforming Feeds.
G7 Stock Management Pa, B, C, R

G 7.1 There must be documented stock rotation practices in place for all feeds.
G 7.2 No feeds which have exceeded the use by or best before dates may be used by the
UPDATED Participant or supplied to a customer unless evaluated and approved by a
designated, responsible person.
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G 7.3 Fishmeal, processed animal protein, and mixtures containing them must be stored
in accordance with current legislation.
G 7.4 Storage of Feed and Combinable Crops for Third Parties S

G 7.4.1 There must be a written agreement between the Participant and the owner of the
NEW goods.
Guidance E.g. The AIC No. 9 Contract Note for the Storage of Grain, Oilseeds or Animal Feed
Materials.
G 7.4.2 If the Participant has been requested to carry out mass balance calculations to
NEW comply with the EU Renewable Energy Directive (RED) by the owner of the goods,
appendix, the Participant must also be certified to the AIC RED Module.
Guidance The AIC RED Module can be found on the AIC website.
G 7.4.3 All combinable crops of UK or Republic of Ireland (ROI) origin must be
NEW accompanied on receipt by a correctly completed Combinable Crops Passport
(Grain Passport). The Participant must confirm with the owner of the goods /
customer whether a Combinable Crop Passport is required for imported
combinable crops.
Assured crops must have a valid farm assurance or trade assurance sticker
attached (or pre-printed for Scotland).
Any post-harvest pesticide treatment recorded on the Combinable Crops Passport
(Grain Passport) must be checked against the current Defra approved pesticides
and fumigants.
Storekeepers must confirm that the pesticides and fumigants used are also
approved by the owner of the goods.
Guidance For crops delivered from a FEMAS source, stickers are not available but written
confirmation of the valid certificate and scope is sufficient to be included with the
Combinable Crops Passport.
The current approved pesticides and fumigants list is summarised on the AIC
website:
https://www.aictradeassurance.org.uk/latest-documents/approved-pesticide-and-
fumigant-lists
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G 7.4.4 Where sampling is the responsibility of the Participant there must be a written
NEW sampling procedure. The sampling procedure must consider contractual standards
and the owner of the goods / customer’s specific requirements or instructions.
Guidance AIC grain and pulse contracts require sampling to comply with BS EN ISO 24333 (for
Oil Seed Rape use BS EN ISO 542).
G 7.4.5 Samples taken from each delivery must be analysed and retained by the facility in
NEW accordance with instructions from the owner of the goods / customer.
Crops sampled and equipment used for Salmonella testing must be in accordance
with the Defra Code of Practice for the Control of Salmonella publication PB 13303.
G 7.4.6 If analysis is for contractual purpose (including charging for drying), this must be
NEW covered by the TASCC Testing Facilities Code, or other recognised scheme.
G 7.4.7 The Participant must check all samples for the presence and identification of :
NEW
• Hazardous impurities,
• Abnormal smell and / or appearance
• Infestation
This check must be recorded and the presence of any of the above must be
reported to the owner of the goods / customer. Staff involved in the inspection of
goods must be trained in the identification of hazardous contaminants.
G 7.4.8 Goods which contain a potential food or feed safety hazard, identified at Intake,
NEW must be immediately notified to the owner of the goods or customer.
G 7.4.9 The Participant must be advised by the goods owner / customer of the action to be
NEW taken on the load in question.
The Participant must follow the instructions of the owner of the goods, as long as
this does not create feed / food safety hazards for other onsite operations.
Guidance Possible instructions from the owner of the goods may include:
Rejection: hazard identified cannot be removed.
Further Processing: further processing eg screening could eliminate the hazard.
Downgrading: goods may be accepted as meeting an alternative specification.
G 7.4.10 If assured and non-assured goods are mixed for storage, the whole bulk must be
NEW treated as non-assured.
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G 7.4.11 Unless shown otherwise through risk assessment, weekly checks shall be made and
UPDATED recorded for each store /silo / bay of goods, either combinable crops or animal
feed materials. Evidence of any action taken to be recorded and reported to the
owners of the goods.
Where temperature monitoring of combinable crops or animal feed materials is a
requirement but not possible due to the structure of the store or Health and Safety
reasons (e.g. confined spaces), the Participant shall provide a Risk Assessment for
safe storage and an ongoing assessment showing continued safe storage. The
Participant shall provide documentary evidence showing that the owner of the
goods being stored accept storage without temperature monitoring but with
ongoing safe storage Risk Assessment.
G 7.4.12 Once combinable crops and animal feed temperatures are stabilised as specified in
NEW the AHDB publication ‘Grain storage guide for cereals and oilseeds, 3rd edition’
(AHDB Cereals & Oilseeds, 2011), temperature checks may be made fortnightly.
Alternatively, the frequency of monitoring can be determined by effective
implementation of the AHDB Cereals & Oilseeds Safe Storage Time Calculator.
Guidance Further guidance can be found on the AHDB website:
https://ahdb.org.uk/knowledge-library/grain-storage-guide
G 7.4.13 Where a risk of rising temperature or deteriorating condition is identified
NEW (including unusual odours and visual signs such as mould, steam, insect migration
(or foaming, lumps or crusts in liquids)) this shall be reported to the owner of the
goods and any appropriate corrective action recorded and reported.
G 7.4.14 If a food or feed safety hazard is identified once the goods are in store then the
NEW customer or owner of the goods must be immediately notified. The Product Recall
procedure must be actioned if food/feed safety is compromised.
G8 Operational Control Pr, C

G 8.1 Operations must be planned, scheduled and controlled by a designated and
competent person(s), to ensure compliance with feed specifications and
operational parameters.
G 8.2 Operational parameters must ensure that batch integrity is maintained.
NEW
G 8.3 Where mixing forms part of the process, tests must be undertaken to establish
NEW initial effectiveness of equipment.
Guidance The risk assessment needs to take account of the nature of the feeds
manufactured, variation in batch sizes, equipment maintenance or changes,
process control changes and QC results.
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G 8.4 The coefficient of variation (CoV) must be calculated and compared to

UPDATED predetermined acceptance criteria for each test.
The target CoV must be set at a maximum of 10% unless the risk assessment
demonstrates that a higher CoV is acceptable or a lower CoV is required for
maintaining feed safety.
Guidance Further information on calculating CoV and interpretation of results can be found in
the UFAS Guidance – Sampling and Testing.
G 8.5 The actual weight of each ingredient added to a batch must be recorded.
UPDATED
If liquids are incorporated, there must be effective means of weighing or
measuring these, and of incorporation.
Guidance Where pre-weighed bags of ingredients are used, the number of bags added may
be recorded.
G 8.6 The Participant must demonstrate that the feed is manufactured in accordance
UPDATED with the current approved formulation.
Guidance The Participant needs to consider evidence that all ingredients have been
incorporated into the correct feed.
G 8.7 Where Carousel / micro-weigh systems are used for batch-controlled feeds there
NEW must be a system for maintaining traceability.
G 8.8 Where ingredients are manually weighed in advance of production there must be a
NEW system for maintaining traceability.
G 8.9 In situations where breakdown or other unforeseen circumstances result in the
NEW production of feed that does not meet specification or operational parameters, the
resulting products must be considered as non-conforming products (see F 3).
G 8.10 Automated processing equipment must be continuously monitored by devices
which record the operating conditions, and alarm to indicate deviations from
defined parameters set to achieve and maintain feed safety.
G 8.11 There must be procedures in place to manage alarms and deviations with records
NEW demonstrating actions taken in response.
G 8.12 Changes to processing equipment control parameters must only be made by
designated responsible persons and must be recorded to show the date and time
of change, the name of the person making the change and what was changed.
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G 8.13 Emergency Feed Ingredient Substitutions

Guidance Use of the procedure should always be a last resort – reformulation is a better
solution.
G 8.13.1 Emergency substitutions must be controlled by a written procedure including
approved Emergency Feed Ingredient substitution lists/ database.
G 8.13.2 There must be a designated person (or persons) responsible for the management
of the emergency substitutions process.
G 8.13.3 Emergency Feed Ingredient substitution list/ database must also include a list/
database of Finished Products & Feed Ingredients which cannot be substituted
(e.g. Fixed Formulation Products) where the feed cannot be produced in the
absence of the required feed ingredients.
G 8.13.4 Emergency Feed Ingredient Substitutions must not be made for more than one
feed ingredient at a time. Where more than one feed ingredient is not available,
the feed must be reformulated.
G 8.13.5 Any substitution must be used for the shortest possible time preferably only to
complete the batch being made, resulting in minimum stock being manufactured,
and no longer than 15 hours continuously unless authorised.
G 8.13.6 Substitutions made must be recorded and reviewed regularly by the designated
person.
G 8.13.7 Mill operational staff must be trained in Substitution Management.
G9 Process Cross-Contamination Controls Pr, C

G 9.1 Where different feeds and / or non-feeds are being processed in the same
equipment, procedures must be in place to ensure that cross contamination is
managed to ensure the safety of subsequent batches of feed.
G 9.2 Rules to manage hazards, limitations and conflicts for ingredients (see C 1.4) and /
NEW or feeds (see E 2.2) must be developed by a competent person.
Guidance Procedures may include scheduling rules and / or requirements for flush batches.
Specific procedures relating to ingredients not authorised in the country of
manufacture may be required.
G 9.3 Flush procedures (where used) must be defined and validated.
G 9.4 Any flushes carried out must be accurately recorded either by the process control
system or manually in the production records.
G 9.5 Flushings must be clearly identified and traceable
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G 10 Manufacture of Premixtures, Mineral Feeds and Dietetic Feeds C

G 10.1 For Premixtures, Mineral Feeds and Dietetic Feeds, process yields must be
UPDATED monitored and controlled.
G 10.2 Where monitoring of process yields is based on batch records, this must be verified
NEW by product analysis.
G 10.3 Where manufacture of Premixtures, Mineral Feeds and/ or Dietetic Feeds
UPDATED containing levels of additives above the maximum authorised levels is undertaken
on the same site as the manufacture of other complete feeds and/ or
complementary feeds, these must be produced on a dedicated production line
unless the Participant can demonstrate that feed safety and legality is not
compromised.
G 11 Rework Pr, C
G 11.1 Where feeds are to be reworked, a system must be in place to ensure that they do
UPDATED not present a risk to the feed being produced.
Guidance This may also include water where this is recycled in the process.
G 11.2 Reworks must be treated as a feed ingredient and formulated into feed.
NEW
G 11.3 Reworks must be separated based on limitations of each rework for future use and
clearly identified by type.
G 11.4 The use of rework must be authorised by a designated person and its use
NEW recorded.
G12 Treatments used as a Salmonella Kill Step in Bulk Poultry Feeds K1, K2
G 12.1 Breeder feeds for layer, broiler, duck or turkey parent or grandparent stock must
be subjected to an effective salmonella kill step by heat or chemical treatment
unless the customer specifies otherwise and this is documented.
Guidance The Salmonella kill step should be designed to achieve a defined microbiological
specification in treated feed and any other written customer requirements. The
specification should be established to ensure compliance with the current Defra
Code of Practice for the Control of Salmonella or other national standards.
The Defra Code of Practice for the Control of Salmonella in Feed can be found at:
https://www.aictradeassurance.org.uk/latest-documents/defra-salmonella-feed-
code-of-practice/
Trend analysis of indicator organisms (e.g. Enterobacteriaceae) isolations can be
useful to highlight developing issues.
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G 12.2 Where heat or chemical treatment is used, the process controls must be validated
UPDATED for the full production run including start up and shut down.
Guidance For heat treatment, historically 800C for 2 minutes at 15% moisture has been
considered adequate to achieve this.
For chemical treatments, manufacturers’ efficacy data is not sufficient to validate
the treatment method.
G 12.3 The process controls must be monitored and recorded throughout production.
G 12.4 Any feed not correctly processed must not be mixed with correctly processed feed
nor delivered to farm. Records must show when divert or disposal from the
process occurs.
G 12.5 The effectiveness of the treatment process must be re-validated at a frequency not
NEW exceeding 6 months.
G 12.6 Feed ingredients added to feed post-treatment must also be subject to a validated
UPDATED Salmonella kill step.
G 12.7 Where breeder feeds are manufactured, all other feeds produced through the
NEW same production route must also be processed to the same microbiological
standards.
Where treating all feeds to the same microbiological standard is not possible, the
Participant must obtain written confirmation from customers buying breeder feeds
that this is acceptable.
G 12.8 Breeder feeds must be protected from post treatment bacteriological
UPDATED recontamination in production and transport.
Guidance Consideration should be given to the point at which fines or sievings are re-
introduced.
G 12.9 For heat-treated breeder feeds, the cooler air supply must be considered and
UPDATED appropriate filters used as indicated by the HACCP study, in order to limit
recontamination.
G 12.10 Where air filtration is required by the HACCP study, the specification of system
NEW must be defined, and its performance monitored and maintained.
G 12.11 If a claim is made that heat or chemical treatment is used as a specific kill step for
UPDATED feeds other than poultry breeder feeds, G 12.1 to G 12.6 inclusive must be
complied with.
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G13 Packaging for Feed Pr, C

G 13.1 Feed packaging and pallets must be suitable for the means of delivery / transport
NEW used and the type of feed concerned. Packaging must be designed to protect the
feed during normal storage, handling and delivery conditions.
G 13.2 Intermediate bulk containers (IBCs, including Flexible IBCs) to be used for delivery
UPDATED of feed must have covers in place to protect the product during transportation.
G 13.3 Feed packaging (including FIBCs) which has left the site must not be reused.
UPDATED
G 13.4 Subject to a risk assessment, FIBCs (big bags) which have not left the site may be
reused.
G 13.5 All pallets and rigid containers which are returned must be inspected and if
necessary, cleaned before re use.
G 13.6 Contamination / cross contamination during the packaging process must be
UPDATED managed to maintain feed safety.
G 13.7 Legible labels must be applied to all packaged feeds, including IBCs, as required by
UPDATED relevant feed legislation.
G 13.8 Measures must be taken to ensure only the current version of the correct label is
used.
G 13.9 Unused labels must be managed or disposed of to avoid mislabelling of feed.
G14 Despatch of Feed in Bulk Road Transport B, C

G 14.1 All bulk vehicles and trailers presented for loading (other than a farmer’s own
UPDATED vehicle or trailer collecting feed for the farmer’s own use) must be operated by a
certificated Participant of a scheme recognised by AIC and the haulier’s assurance
scheme number must be checked and recorded.
Note: Red Tractor farmers certified to the Crops and Sugar Beet Scheme are
required to number their trailers, so where available these should be recorded.
G 14.2 Where a farmer contracts a haulier to collect feed on their behalf, they must
UPDATED provide confirmation in writing that it is acceptable to load a bulk vehicle that is
not clearly marked with a recognised assurance scheme number.
Guidance Red Tractor Livestock schemes do not require the use of certified haulage for
animal feed, but the Participant is legally responsible for assessing the suitability of
transport before loading.
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G 14.3 Bulk vehicles and trailers presented for loading (other than a farmer’s own vehicle
UPDATED or trailer collecting feed for the farmer’s own use) must show evidence of the
three previous loads carried in each compartment of the vehicle or trailer.
The descriptions of the three previous loads must be sufficiently detailed and
precise (avoiding generic terms) to allow potential risks to the feed to be loaded to
be assessed.
Guidance Examples in feed may include species, medication, presence of fishmeal.
See the International Coalition for Road Transport (ICRT) International Database for
G 14.4 Bulk vehicles or trailers which have previously carried materials forbidden by the
UPDATED IDTF (including the AIC list of differences), must not be loaded.
G 14.5 Bulk vehicles or trailers presented for loading (other than a farmer’s own vehicle
UPDATED collecting feed for the farmer’s own use) must show evidence of relevant cleaning/
disinfecting operations in accordance with the requirements of the International
Database for Transport of Feed (IDTF), at the point of loading. Vehicles presented
without such evidence must not be loaded.
G 14.6 Bulk vehicle or trailer load compartments must be free from contamination and for
UPDATED non-liquid feeds, dry before loading.
A signed record confirming the cleanliness of the loading compartments prior to

loading must be retained.
G 14.7 There must be procedures in place to ensure that bulk vehicle or trailer
NEW compartments are large enough to accept the delivery and are not overfilled such
as to risk cross contamination.
G 14.8 The vehicle or trailer and load compartment unique identification reference (and
NEW where available the haulier’s assurance scheme number), must be checked,
recorded and used on all collection / delivery documentation (other than a
farmer’s own vehicle or trailer collecting feed for the farmer’s own use).
G 14.9 Bulk vehicle or trailer load carrying areas must only be uncovered when being
UPDATED loaded.
G 14.10 There must be procedures in place to minimise the possibility of cross

UPDATED contamination or incorrect loading.
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G 14.11 Layering of feeds is permitted only if the following conditions are fulfilled:
UPDATED
• No more than three feeds may be loaded in a single bulk vehicle or trailer
compartment.
• Each component of the load must be individually weighed and labelled in
accordance with legislation.
• Each component of the load is suitable for direct feeding to livestock on its
own.
G15 Despatch of Packaged Feeds Pa, B, C

G 15.1 Vehicles and trailers contracted or operated by the Participant and presented for
NEW loading must not present a risk to the feed being loaded.
G 15.2 Vehicles and trailers contracted by the customer / recipient must not present a risk
NEW to the feed being loaded. If the load area of the vehicle is unsuitable, the customer
must be informed, and they must provide confirmation in writing that it is
acceptable to load the vehicle.
G16 Feed containing Processed Animal Protein Pa, B, C

G 16.1 Products containing processed animal proteins must be transported in accordance
with the TSE Regulations.
G17 Despatch / Delivery Documentation Pa, B, C
G 17.1 All feeds despatched must be accompanied by the documents required by relevant
UPDATED feed legislation.
G 17.2 A label must be attached to each individual package (including each IBC) as
UPDATED required by relevant feed legislation.
G 17.3 The despatch documentation must also include any relevant information, including
UPDATED special requirements to maintain feed safety.
G 17.4 Sufficient information about the feed must be provided to the haulier to enable
NEW detailed and precise descriptions of three previous loads.
Guidance See also G 14.3.
G 17.5 All combinable crops despatched in the UK must be accompanied by a completed
Combinable Crops Passport.
Guidance The current combinable crops passport can be downloaded from the AIC website.
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G18 Delivery of Bulk and Packaged Feeds by the Participant Pa, B, C

G 18.1 Procedures must be in place to ensure the delivery driver is informed of relevant
NEW delivery information and customer specific delivery requirements.
G 18.2 Procedures must be in place to demonstrate that deliveries were made in
NEW accordance with customer specific delivery requirements.
G 18.3 Procedures must be in place to instruct drivers on actions to take in the event of
NEW deviations from customer delivery instructions.
G 18.4 Procedures must be in place for the driver to contact the relevant individuals in the
NEW Participant’s business in the event of a potential feed safety event / issue.
Section H Sampling and Analysis

H1 Sampling and Analysis Schedules B, C
H 1.1 Sampling and analysis schedules must be defined by risk assessment, taking into
UPDATED account regulatory and customer requirements.
Guidance See UFAS Guidance – Sampling and Testing

The risk assessment should consider not only feed sampling but also environmental
monitoring and mill performance.
Invoice only merchants, and those handling only packaged feeds, meet the
requirements of this section by sourcing from an assured supplier.
H 1.2 The sampling system(s) must be appropriate to both the volume and nature of the
UPDATED feeds concerned and ensure samples are representative. Samples must be labelled
to maintain traceability.
H2 Intake Samples Pa, B, C

H 2.1 A representative sample of each bulk feed intake (including liquids/ powders) must
be taken and retained.
Guidance Representative samples may be provided by the supplier where they cannot be
obtained at intake.
H 2.2 The Participant must take and retain a sample of each packaged feed intake, unless
UPDATED alternative arrangements for timely access to a representative sample have been
made.
Guidance The Participant may arrange for the supplier to retain these samples.
The requirement to retain samples does not apply to non-assured complementary
feeds in small packages (see C 5.3).
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H3 Feed Samples Pa, B, C

H 3.1 Each consignment of bulk feeds must be sampled at outloading, and the sample
retained.
Guidance Where this is not practical, traceable production samples may be retained instead.
H 3.2 Each batch or run of packaged feeds must be sampled and the sample retained.
H4 Sample Retention and Disposal Pa, B, C, F

H 4.1 Feed samples must be retained and be available to the Competent Authorities for
a defined period appropriate to the use for which the feed is placed on the market.
Guidance Sample retention time should take into account the shelf life of the feed.
H 4.2 Samples must be stored in such a way that deterioration is minimised.
H 4.3 Disposal of samples must be controlled. Where samples are incorporated back into
feed, their re-use must be risk assessed and records maintained of where the
samples have been used.
H5 Analysis B, C, F
H 5.1 The analysis schedule must be risk based and take into account the volume and
UPDATED potential risks associated with the feed ingredient and feed concerned.
Guidance See UFAS Guidance – Sampling and Testing

Analysis conducted by suppliers may be taken into account, where results are made
available and test methods are appropriate.
H 5.2 Where mixing (dispersion) forms an essential part of the process, tests must be
UPDATED undertaken to monitor effectiveness of equipment at intervals of no more than 6
months or more frequently if determined by risk assessment.
Guidance The risk assessment needs to take account of the nature of the feeds
manufactured, variation in batch sizes, equipment maintenance or changes,
process control changes and QC results.
H 5.3 The coefficient of variation (CoV) must be calculated and compared to
UPDATED predetermined acceptance criteria for each test.
Where additives (including vitamins and minerals) are incorporated the target CoV
must be set at a maximum of 10% unless the risk assessment demonstrates that a
higher CoV is acceptable or a lower CoV is required for maintaining feed safety.
Guidance Further information on calculating CoV and interpretation of results can be found in
the UFAS Guidance – Sampling and Testing.
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H 5.4 Where carryover or cross contamination is identified as a hazard, tests must be

UPDATED undertaken on appropriate feeds at outloading/ packing to monitor effectiveness
of cross contamination controls for the contaminant at intervals of no more than
12 months or more frequently if determined by risk assessment or plant
performance.
Guidance Further information on carryover testing can be found in the UFAS Guidance –
Sampling and Testing.
H 5.5 Sufficient analysis must be carried out to substantiate the labels and specifications
NEW of feed.
Guidance This includes analysis to confirm the exclusion of level-specific mandatory
declarations (e.g. moisture, ash insoluble in acid, etc.) or voluntarily declared
parameters.
Where the level of an ingredient may decline over the life of the feed, end of life
testing may be required.
See UFAS Guidance – Sampling and Testing
H6 Bacteriological Testing B, C, F
H 6.1 The frequency and method of sampling, testing and reporting the presence of
UPDATED Salmonella must be determined in accordance with the current Defra Code of
Practice for the Control of Salmonella in conjunction with the Participant’s risk
assessment.
Guidance The Defra Code of Practice for the Control of Salmonella in Feed can be found here:
https://www.aictradeassurance.org.uk/latest-documents/defra-salmonella-feed-
code-of-practice/
Where feed is intended for export, requirements of the receiving country may need
to be considered.
H 6.2 The Participant must have in place procedures to respond to Salmonella isolations.
Guidance The procedures should consider both reporting to relevant authorities and
corrective actions.
Trend analysis of indicator organisms (e.g. Enterobacteriaceae) isolations can be
useful to highlight developing issues.
H7 Testing Facilities B, C, F
H 7.1 There must be access to a laboratory (or laboratories) which can carry out required
UPDATED analyses employing methods of analysis appropriate for the feed being tested.
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H 7.2 The effectiveness of testing laboratories for feed safety analyses, and those
UPDATED required for legal compliance monitoring must be regularly reviewed and
approved by one or more of the following methods:
• accredited by a recognised body according to ISO / IEC 17025 or

• validated by participation in ring tests or
• validated by other means
H 7.3 For testing of combinable crops stored on behalf of third parties on which
UPDATED contractual decisions are based, the AIC TASCC Code of Practice for Testing
Facilities of Combinable Crops must be complied with.
H 7.4 Formal validation is not required for methods of analysis used solely for process
UPDATED checks, unless such checks are identified as necessary for managing feed safety or
labelling.
H8 Evaluation of Test Results B, C, F

H 8.1 All test results must be reviewed by an authorised person(s) with responsibility for
UPDATED ensuring that feed meets specified parameters.
H 8.2 The test results must be compared against specified limits. Where results fall
outside the specified limits, relevant action must be taken and documented.
H 8.3 Where the specified limits are derived from legislation, the relevant Competent
Authorities must be informed of exceedances.
H 8.4 Records of analysis results must be maintained using in-house data and / or that
available from third parties.
Section I Complaints, Recall and Feed Safety Controls A

I1 Complaints R
I 1.1 The Participant must register, record and address complaints relating to feed in a
UPDATED timely manner.
I 1.2 Complaints must be reviewed with attention to severity and any trends, and
UPDATED corrective action taken as necessary to prevent recurrence.
I 1.3 Feed which has been delivered to the customer / recipient and returned following
UPDATED a complaint must be formally risk assessed on its return, to determine use or
disposal.
I 1.4 The destination of any returned feeds must be recorded.
NEW
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I2 Feed Safety Incidents R

I 2.1 There must be a designated person (or persons) with deputies, responsible for the
management of feed safety incidents, including recall.
I 2.2 There must be a feed safety incident management and recall procedure which is
capable of being put into operation at any time and includes immediate
notification to the Competent Authorities, affected customer(s), and the
Certification Body where required.
The procedure must include up to date contact details, including out of hours, for
relevant personnel and authorities.
I 2.3 The Participant must notify the Certification Body where a feed safety
investigation by a Competent Authority results in Formal Action or withdrawal of
Earned Recognition.
I3 Product Recall
I 3.1 If a recall becomes necessary, the reasons for the recall must be recorded and
assessed and corrective action taken as necessary to address both the immediate
issue and the underlying cause.
I 3.2 Recalled feed(s) must be formally risk assessed on return, to determine use or
disposal.
I 3.3 The destination of any recalled feeds must be recorded.
I 3.4 The operation of any recall must be reviewed after it has been carried out so that
procedures can be modified if necessary.
I 3.5 The recall procedure, including any traded feed products, must be tested at a
UPDATED frequency determined by risk assessment, and at least every 12 months.
Section J Traceability and Records

J1 General Traceability A
J 1.1 Each delivery of feed must be traceable.
UPDATED
J 1.2 The traceability system must encompass feed ingredients used and feed produced,
UPDATED as well as any merchanted feeds, and feeds or combinable crops stored or
transported on behalf of a third party.
Guidance The purpose of a traceability system is to facilitate recall or investigations into feed
safety issues arising from a feed ingredient or feed. The extent of traceability
required will be determined by the feed ingredient(s) and feed risk assessments.
Records need to be sufficient to evidence traceability throughout sourcing,
transport, process and despatch or other steps where hazards or contamination
may arise.
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J 1.3 All handwritten records must be legible and indelible.

J 1.4 Any handwritten or electronic changes to records must show who has made the
alteration and the nature of the change made, such that the original entry is still
readable. Any changes must be traceable back to the person making the change
and the date the change was made.
J 1.5 All relevant records must be retained for a defined period not less than two years,
or as required by legislation, and be available to auditors.
J 1.6 All records must be stored to prevent any deterioration or damage and be easily
retrievable.
J 1.7 The Participant need not hold all relevant traceability records for feed but they
NEW must be capable of accessing such records, if required to do so by Competent
Authorities or as part of a feed safety investigation.
J2 Records A, R
J 2.1 Purchase records must include details relevant to feed safety and traceability.
J 2.2 Intake records must include details relevant to feed safety and traceability.
J 2.3 Own bulk transport records must include details relevant to feed safety and
traceability.
J 2.4 Operational documentation and records must include details relevant to feed
safety and traceability.
J 2.5 Despatch records must include details relevant to feed safety and traceability.
J 2.6 Sales records must include details relevant to feed safety and traceability.
J 2.7 Traceability of Feeds and Combinable Crops stored for Third Parties S
J 2.7.1 Traceability must include all internal movement of goods. When the owner of the
NEW goods/customer instructs the Participant to store goods from one identifiable
parcel with goods from other parcels this must be in writing.
Originals or copies of the Combinable Crops Passport (Grain Passport) must be
kept at the store.
J 2.7.2 Records must be available to demonstrate that all goods going into an assured bulk
NEW store are assured if they are to be finally sold as assured.
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K Feeds Containing Controlled Products (VMPs and SFAs) M

K1 Competent Authority Approval
K 1.1 All businesses that place feeds containing Controlled Products (with the exception
NEW of complete feeds containing SFAs) on the market must be approved by the
national Competent Authority.
Guidance The Competent Authorities are as follows:
Great Britain: Veterinary Medicines Directorate (VMD)
Northern Ireland: Department of Agriculture, Environment and Rural Affairs
(DAERA)
Republic of Ireland: Department of Agriculture, Fisheries and Marine (DAFM)
Further UK guidance:
https://www.gov.uk/guidance/manufacturing-and-supplying-veterinary-
medicines-for-animal-feed#approval-requirements-for-distributors-of-schedule-5-
products
K 1.2 All premises where feeds containing Controlled Products are manufactured must
NEW be approved by the national Competent Authority.
Guidance Great Britain: Veterinary Medicines Directorate (VMD)
(DAERA)
K 1.3 All premises (other than manufacturing sites and the end user) where feeds
UPDATED containing Controlled Products are stored (with the exception of complete feeds
containing SFAs) must be approved by the national Competent Authority.
Guidance The Competent Authorities are as follows:
Great Britain: Veterinary Medicines Directorate (VMD)
(DAERA)
Sites which store products “in transit” do not need to be approved subject to:
• The feeds being allocated to an individual customer AND

• The storage period does not exceed 24 hours
In all other cases, a Category 8 approval will be required.
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K 1.4 Where the Participant supplies feeds (including premixtures) containing Controlled
NEW Products to a manufacturer (including an on-farm mixer) or distributor (merchant),
the Participant must ensure the recipient has the correct Approval.
Guidance See VMD Guidance “Who can sell what to whom”
K 1.5 The Participant must have access to the Statement of Product Characteristics (SPC)
NEW for each VMP incorporated into feed.
Guidance Current SPCs can be found in the VMD Product Information Database:
https://www.vmd.defra.gov.uk/ProductInformationDatabase/
K 1.6 There must be procedures to ensure that VMPs are incorporated into feeds in
NEW accordance with the SPC.
Guidance The SPC may contain contraindications for other components of a feed.
K 1.7 The Participant must have access to the Authorising Regulation for each SFA
NEW incorporated into feed.
Guidance Details of SFA approval regulations can be found via the EU Register of Authorised
Feed Additives.
K 1.8 There must be procedures to ensure that SFAs are incorporated into feeds in
NEW accordance with the Authorising Regulation.
Guidance The Authorising Regulation may contain contraindications for other components of
a feed.
K2 Prescriptions (MFSp)
K 2.1 Where the Participant supplies a feed containing a VMP to the end user, the feed
must not be delivered until the Medicated Feedingstuffs Prescription (MFSp) has
been received.
K 2.2 Where an end user has requested a supply of feed containing a VMP and has not
provided the Participant with the MFSp at point of order, the Participant may
inform the vet that the order has been placed.
Guidance It is the responsibility of the customer to obtain a prescription from their veterinary
surgeon.
VMD guidance on the form of words to be used is available on the AIC website.
https://www.aictradeassurance.org.uk/ufas/documents/management-of-
medicated-feedingstuffs-prescriptions-mfsps/
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K 2.3 Where a MFSp is received for a feed which also contains an SFA, the prescribing
NEW vet must be informed in writing by the Participant.
Guidance Some VMPs are contraindicated for feeds containing certain SFAs.
K 2.4 A merchant can agree for MFSps to be managed by the manufacturer; in which
case the manufacturer must hold the MFSp before delivery to an end user but a
copy must ultimately be provided to the merchant who remains legally
responsible.
K 2.5 Where a manufacturer delivers to an end user on behalf of a merchant but does
not manage the MFSps for the merchant, the order must be placed in writing, and
a copy of the MFSp received.
Guidance In this case both the manufacturer and the merchant are considered to be a
supplier, so both parties require a copy of the MFSp
K 2.6 All MFSps must be checked to ensure compliance with the relevant legislation.
Guidance For information on the legal requirements for MFSps see:

https://www.agindustries.org.uk/sectors/animal-feed/legislation-and-
guidance/medicated-feeds/
K3 Point(s) of Addition C only

K 3.1 There must be diagram showing each item of handling and processing equipment
UPDATED and identifying all points of addition of Controlled Products and directions of flow,
which is updated when any changes take place.
K4 Storage and Handling of Controlled Products

K 4.1 Veterinary Medicinal Products (VMPs) must be stored in and issued from a secure
UPDATED area that is locked when not in use.
K 4.2 Controlled Products must always be clearly identified and any opened bags or
containers must be securely fastened or must be stored in clearly identified
closable bins.
K 4.3 Where Controlled Products are pre-dispensed for later use within scheduled
NEW production, identity must be maintained and controlled up to the point and time
of addition and correct addition demonstrated.
K 4.4 There must be adequate records to permit verification of stocks and usage at all
times.
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K5 Scheduling Rules for Feeds Containing Controlled Products C only

K 5.1 Procedures must be in place to ensure that cross contamination by Controlled
UPDATED Products is managed to ensure the safety of subsequent batches of feed.
These must include, where required, consideration of withdrawal periods for each
species.
Guidance Procedures may include scheduling rules and / or requirements for flush batches.
Specific procedures relating to ingredients not authorised in the country of
manufacture may be required.
K 5.2 Procedures must ensure that feeds for which an antimicrobial VMP is not
UPDATED authorised or is contra-indicated are protected from cross contamination.
Feeds containing an antimicrobial VMP must not be allowed to contaminate any

feed above carryover / cross contamination limits defined in legislation.
Guidance A list of antimicrobial active ingredients can be found in Annex II of REGULATION
(EU) 2019/4.
Consideration should be given to withdrawal periods for the relevant species.
K 5.3 Procedures must ensure that feeds for which any other VMP is contra-indicated
UPDATED are protected from cross contamination.
K 5.4 Procedures must ensure that feeds for which an SFA is contra-indicated are
UPDATED protected from cross contamination.
Feeds containing an SFA must not be allowed to contaminate any feed above
carryover / cross contamination limits defined in legislation.
K 5.5 Flush procedures (where used) must be defined and validated.
K 5.6 Any flushes carried out must be accurately recorded either by the process control
UPDATED system or manually in the production records.
K 5.7 Flushings must be clearly identified and traceable
K6 Manufacture of Feeds containing Controlled Products C only

K 6.1 The expiry date of a Medicated/ Specified Feed Additives (SFAs) feed must reflect
the stability of Controlled Products in the finished feed.
K 6.2 Where manufacture of Medicated premixtures, or premixtures containing
UPDATED Specified Feed Additives (SFAs), is undertaken on the same site as the manufacture
of complete feeds and/ or complementary feeds, these must be produced on a
dedicated production line.
Guidance See definitions in Annex I – this requirement does not apply to manufacturers of
“Medicated Concentrates”.
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K7 Rework C only
K 7.1 Reworks containing Controlled Products (including flush batches following feeds
UPDATED containing Controlled Products) must be kept separate by limitations on use and
clearly identified.
K 7.2 Reworks containing Controlled Products must be treated as a feed ingredient and
formulated into feeds.
K 7.3 When rework containing a Controlled Product is included in a feed containing the
UPDATED same Controlled Product, it must be formulated to ensure the specified level of the
active ingredient is achieved.
K 7.4 Rework containing VMPs must only be incorporated:
UPDATED
• into feeds that contain VMPs that are not contra-indicated, and;
• in compliance with any other requirements in the SPC, and;
• at a level not exceeding 10%, and;
• such that levels of VMPs comply with current legal limits.
Guidance National Competent Authorities may apply additional or alternative limitations on

use of rework.
K 7.5 Reworks containing Specified Feed Additives (SFAs) must only be formulated into
feeds such that levels comply with current legal limits.
K8 Medicated Premixtures
K 8.1 Reworks of premixtures containing Controlled Products may be reformulated only
UPDATED into products containing the same Controlled Products
K9 Packaging
K 9.1 Packaging including FIBCs for medicated premixtures and medicated feeds must be
sealed in such a way that the package cannot be reused.
K 10 Labelling Feeds containing Controlled Products

K 10.1 All feeds containing Controlled Products must be labelled in accordance with
relevant legislation.
K 10.2 The expiry date of a feed containing a VMP must take into account the contents of
the SPC.
K 10.3 The expiry date of a feed containing an SFA must take into account the shelf life in
the feed defined by the manufacturer of the SFA.
K 10.4 The feed manufacturer’s VMD (or appropriate national authority) approval number
must be shown on the label. This replaces the Feed Hygiene Regulation number.
Guidance This requirement does not apply to Medicated Premixtures
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K 11 Storage of Packaged Feeds containing VMPs (Medicated Feedingstuffs)

K 11.1 Packaged Feeds containing VMPs must be clearly identified and stored separately
from other feeds.
Guidance Full segregation is not required, but storing medicated feeds on mixed pallets is not
permitted.
K 12 Loading, Transport and Delivery of Bulk Feed Containing Controlled Products

K 12.1 There must be written rules covering vehicle scheduling and the order of loading
UPDATED and unloading of feed containing Controlled Products to minimise the risk of
contamination.
K 12.2 Feed containing Controlled Products must not be sieved at the bulk out loading
point, unless disposal of the sievings is controlled to prevent the contamination of
feeds as detailed in section K 7.
K 12.3 When delivering bulk feeds containing Controlled Products, the quantity of feed
delivered along with details of the bulk bins (or other storage areas/containers)
into which the feeds are unloaded must be recorded.
K 12.4 Procedures must be in place to instruct drivers on actions to take in the event of
UPDATED deviations from customer delivery instructions for feeds containing Controlled
Products.
K 12.5 Procedures must be in place for the driver to contact the relevant individuals in the
NEW Participant’s business in the event of a potential feed safety event / issue involving
feed containing Controlled Products.
K 12.6 The risk of cross contamination to subsequent deliveries of feed from feed
UPDATED containing Controlled Products must be considered and managed.
K 12.7 Any residues from cleaning must be disposed of safely in accordance with K 7.
K 13 Sampling and Testing

K 13.1 Samples must be tested to monitor the recovery of all Controlled Products (where
UPDATED tests are available).
The minimum number of samples is calculated as the square root of 1 % of the

total annual manufactured volume of feed containing Controlled Products.
Guidance The total number tested can include those carried out by third parties and the
results of mixer trials.
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K 13.2 Tests must be undertaken on feed at outloading/ packing to monitor effectiveness

UPDATED of cross contamination controls for residues of Controlled Products at intervals of
no more than 12 months or more frequently if determined by risk assessment or
plant performance.
Guidance When testing for carryover of Controlled Products into non-target feeds, the
laboratory undertaking the analyses should be able to achieve the Limits of
Quantification appropriate to the maximum permitted level (MPL) for carryover of
the active substance, where specified in legislation, or as low as reasonably
possible where no MPL is specified.
K 14 Records for Feeds containing Controlled Products

K 14.1 Records for feeds containing Controlled Products must include details relevant to
UPDATED legal requirements, feed safety and traceability, including MFSp for feeds
containing a VMP.
K 14.2 All records relating to feeds containing Controlled Products must be retained for a
UPDATED minimum period of five years.
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Appendix UFAS Definitions

Term Definition
Batch An identifiable quantity of feed determined to have common

characteristics, such as origin, variety, type of packaging, packer,
consignor or labelling, and, in the case of a production process, a
unit of production from a single plant using uniform production
parameters or a number of such units, when produced in
continuous order and stored together. (Regulation (EU) No
183/2005 as amended)
Bulk Merchant A UFAS Participant that trades, stores, transports or otherwise

handles bulk feed or contracts third parties to store, transport or
handle feed on their behalf. This does not include packing or
repacking feed, processing of cereals or production of mixed
poultry corn (see Processing Merchant).
Calibration The demonstration that a particular instrument or device produces

results within specified limits by comparison with those produced
by a reference or traceable standard over an appropriate range of
measurements.
Carryover The level of transfer of a portion of one production batch to the

immediate subsequent batch.
Certification Body The independent company contracted by AIC to certify

(CB) Participants to the UFAS Scheme
Complementary A compound feed which has a high content of certain substances

Feed but which, by reason of its composition, is sufficient for a daily
ration only if used in combination with other feed (EU Reg
767/2009)
Complete Feed A compound feed which, by reason of its composition, is sufficient

for a daily ration (EU Reg 767/2009)
Compound Feed A mixture of at least two feed materials, whether or not containing
feed additives, for oral animal-feeding in the form of complete or
complementary feed (EU Reg 767/2009)
Contamination The undesired introduction of impurities of a chemical or

microbiological nature or of foreign matter during production,
sampling, packaging or repackaging, storage or transport.
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AIC UFAS 2020
Control Measure Any action and activity that can be used to prevent or eliminate a
feed / food safety hazard or reduce it to an acceptable level.
(Codex Alimentarius Recommended International Code of Practice
General Principles of Food Hygiene CAC/RCP 1-1969, Rev. 4-
2003(Codex), adapted)
Controlled Products VMPs, SFAs, premixtures containing VMPs and/ or SFAs
Corrective Action Any action to be taken when the results of monitoring, inspection
or auditing indicates a loss of control or a trend towards loss of
control.
Critical Control Point The last step in a process at which control can be applied and is
(CCP) essential to prevent or eliminate a feed / food safety hazard or
reduce it to an acceptable level. (Codex adapted).
Critical Limit A criterion that separates acceptability from unacceptability.

(Codex) The critical limit should represent some measurable or
observable parameter related to the CCP that can be quantified in
a timely manner.
Cross Contamination The unintentional introduction of a feed or additive into another

at unacceptable levels
Customer The party purchasing the feed from the Participant.
Dietetic Feed A ‘feed intended for particular nutritional purposes’ which can
satisfy a particular nutritional purpose by virtue of its particular
composition or method of manufacture, which clearly
distinguishes it from ordinary feed. Feed intended for particular
nutritional purposes does not include medicated feedingstuffs (EU
Reg 767/2009)
Feed (or Animal Any substance or product, including additives, whether processed,
Feed) partially processed or unprocessed, intended to be used for oral
feeding to animals. (Regulation (EC) No 178/2002)
Feed Additives Substances, micro-organisms or preparations, other than feed

material and premixtures, which are intentionally added to feed or
water in order to perform, in particular, one or more of the
functions mentioned in Article 5(3) 1831 2003
Feed Hygiene The measures and conditions necessary to control hazards and to
ensure fitness for animal consumption of a feed, taking into
account its intended use (Regulation (EC) No 183/2005)
Feed Ingredients Feed materials, premixtures and / or feed additives.
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AIC UFAS 2020
Feed Material Products of vegetable or animal origin, whose principal purpose is

to meet animals’ nutritional needs, in their natural state, fresh or
preserved, and products derived from the industrial processing
thereof, and organic or inorganic substances, whether or not
containing feed additives, which are intended for use in oral
animal-feeding either directly as such, or after processing, or in the
preparation of compound feed, or as carrier of premixtures.
(Regulation (EC) No 767/2009)
Food (or Foodstuffs) Any substance or product, whether processed, partially processed
or unprocessed, intended to be, or reasonably expected to be
ingested by humans.
‘Food’ includes drink, chewing gum and any substance, including
water, intentionally incorporated into the food during its
manufacture, preparation or treatment.
‘Food’ shall not include: feed; live animals unless they are
prepared for placing on the market for human consumption;
plants prior to harvesting; medicinal products; cosmetics; tobacco
and tobacco products; narcotic or psychotropic substances;
residues and contaminants. (Regulation (EC) No 178/2002)
Formal Action The taking of action against a Feed Business Operator as set out in
legislation, for example the service of a statutory notice to remedy
non-compliance with legal requirements, the issuing of a Simple
Caution or the institution of legal proceedings for breaches of legal
requirements. (Food Standards Agency Feed Law Code of Practice
(England) adapted)
HACCP (Hazard A system that identifies, evaluates and controls hazards that are
Analysis & Critical significant for food / feed safety. (Codex adapted)
Control Points)
Hazard Analysis The process of collecting and evaluating information on hazards

and conditions leading to their presence to decide which are
significant for food / feed safety and therefore should be
addressed in the HACCP plan. (Codex adapted)
Hazard A biological, chemical or physical agent in, or condition of, food /

feed with the potential to cause an adverse health effect. (Codex
adapted)
Invoice-only A UFAS Participant that trades feeds without storing, transporting

Merchant or otherwise handling them or contracting a third party to store,
transport or handle feed on their behalf
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AIC UFAS 2020
Manufacture/ All operations including receipt of materials, production,

Production packaging, repackaging, labelling, relabelling, control, release,
storage, and distribution of premixtures, compound feed and
medicated feed and the related controls
Medicated Feed any mixture of a veterinary medicinal product or products and

feed or feeds which is ready prepared for marketing and intended
to be fed to animals without further processing, because of its
curative or preventive properties or other properties as a
medicinal product
Medicated A mixture of a veterinary medicinal product or a specified feed

Premixture additive with feed materials, not intended for direct feeding to
animals. For the purpose of this Standard medicated compound
feeds for further mixing on farm (“medicated concentrates”) are
not defined as medicated premixtures but are described as
medicated complementary feeds
MFS Prescription a prescription made out by a registered veterinarian and

(MFSp) personally signed and dated by such veterinarian
Mineral Feed A complementary feed containing at least 40 % crude ash
Mixed Poultry Corn A mix of whole plant grains, seeds and fruit intended for feeding to
poultry.
Packaged Merchant A UFAS Participant that trades, stores, and or transports packaged
feeds only or contracts a third party to store, transport or handle
packaged feed on their behalf
Participant A company holding certification against this standard or another

scheme recognised by AIC.
Particular Nutritional The purpose of meeting the specific nutritional needs of animals
Purpose whose process of assimilation, absorption or metabolism is, or
could be, temporarily or irreversibly impaired and who can
therefore benefit from the ingestion of feed appropriate to their
condition. (EU Reg 767/2009)
Premixture A mixture of feed additives or mixture of one or more feed

additives with feed materials or water used as carriers, not
intended for direct feeding to animals. For the purpose of this
Standard, compound feeds for further mixing on farm
(“concentrates”) are not defined as premixtures but are described
as complementary feeds.
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AIC UFAS 2020
Prerequisite Programmes which manage the basic environment and operating

Programmes (PRP) conditions of the facilities and process operation, i.e. hazards that
are ‘generic’ (not specific to a particular process step).
Process Flow/ Steps A systematic representation of the sequence of steps or

operations used in the production or processing of a particular
feed. (Codex adapted) i.e. a flow diagram
Processing Aid Any substance not consumed as a feeding stuff by itself,

intentionally used in the processing of feeding stuffs or feed
ingredients to fulfil a technological purpose during treatment or
processing which may result in the unintentional but
technologically unavoidable presence of residues of the substance
or its derivatives in the final product, provided that these residues
do not have an adverse effect on animal health, human health or
the environment and do not have any technological effects on the
finished feed. (Regulation (EC) No 1831/2003).
Processing Merchant A Bulk Merchant that also processes feed, including packing or
repacking feed, processing of cereals or production of mixed
poultry corn
Producer Organisation or person that produces, manufactures, processes or

grows the feed ingredient. If they supply direct to the UFAS
manufacturer, they are also suppliers.
Quality An organised system of documented procedures, controls and

Management practices with the specific purpose of ensuring that the standards
System (QMS) of food / feed safety and quality intended by the company are met
during the course of its activities.
Recipient The party receiving the feed from the Participant.
Record A document, whether electronic or physical in format, providing

evidence of a necessary action having been carried out.
Reworks Unsaleable feeds (including returns) which following risk

assessment can safely be incorporated into subsequent feed
production
Risk A function of the probability of an adverse health effect and the

severity of that effect, consequential to a hazard. (Regulation (EC)
No 178/2002).
Page 69 of 72
AIC UFAS 2020
Run/ Lot A specific quantity of finished products that is expected to be

homogeneous within specified limits. A run may correspond to a
defined fraction of the production and be composed of one or
several batches. A run size may be defined either by a fixed
quantity or the amount produced in a fixed time interval.
Safe Feeds shall be deemed to be safe if they do not have an adverse

effect on human or animal health and do not make the food
derived from food-producing animals injurious to health or unfit
for human consumption when the feed concerned is used as
intended and in accordance with normal industry or feeding
practice (Regulation (EC) No 178/2002; adapted).
In addition, safe procedures and practices shall ensure the
maintenance of those quality parameters that if breached may
cause harm to a target class of livestock, or to humans
subsequently consuming affected livestock products, through the
excess or deficit of critical nutrients or the presence of anti-
nutrients not expected under normal circumstances nor declared
by the Participant to the customer.
Site / Premises Factories / buildings at the same location, under the same senior
management control.
Specified Feed Feed additives with the following functions:

Additive (SFA) a. coccidiostats,
b. histomonostats, and
c. all other zootechnical additives except:
i. digestibility enhancers,
ii. gut flora stabilisers, and
iii. substances incorporated with the intention
of favourably affecting the environment
Standard The document containing the essential principles of assurance,

compliance with which will confirm adherence to the
requirements of the UFAS Programme.
Supplier The external organisation(s) or person(s) that provides the feed

ingredients (from which the Participant will produce feed) and
services related to feed production, processing, transport and
storage, or that provides feed for onward sale without further
processing.
Page 70 of 72
AIC UFAS 2020
Traceability The ability to trace and follow a substance intended to be or

expected to be incorporated into a feed, through all stages of
sourcing, production, processing and distribution. (adapted from
Regulation (EC) No 178/2002)
Undesirable Any substance or product, with the exception of pathogenic

Substance agents, which is present in and / or on the product intended for
animal feed and which presents a potential danger to animal or
human health or to the environment or could adversely affect
livestock production. (Directive 2002/32/EC)
Validation Obtaining evidence that the elements of the HACCP plan are
effective. (Codex)
Verification The application of methods, procedures, tests and other

evaluations, in addition to monitoring to determine compliance
with the HACCP plan.
Veterinary Medicinal a. any substance or combination of substances presented as

Product (VMP) having properties for treating or preventing disease in animals;
or
b. any substance or combination of substances that may be used
in, or administered to, animals with a view either to restoring,
correcting or modifying physiological functions by exerting a
pharmacological, immunological or metabolic action, or to
making a medical diagnosis
Page 71 of 72
AIC UFAS 2020
© AGRICULTURAL INDUSTRIES CONFEDERATION LIMITED (AIC) 2019

All rights reserved. No part of this publication may be reproduced or transmitted in any
material form or by any means, mechanical, electronic, photocopying, recording or
otherwise, or stored in any retrieval system of any nature, without the prior written
permission of the copyright owner except in accordance with the provisions of the
Copyright, Designs and Patents Act 1988.
WARNING: The doing of an unauthorised act in relation to copyright may result in both a
civil claim and a criminal prosecution.
AIC and its officers, employees, agents and subcontractors accept no liability whether in
contract, tort (including negligence), breach of statutory duty or otherwise for any loss
(including indirect or consequential losses) by a Participant or other third party arising under
or in connection with the scheme and its administration save only to the extent that statute
prohibits exclusion.
Page 72 of 72

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UFAS 2020 STANDARD

Publication December 2019

Including Scheme Rules

UFAS Standard ......................................................................................................................... 16

F7 Handling and Processing Equipment B, C ................................................................ 33

Section H Sampling and Analysis........................................................................................ 52

UFAS Scheme Rules

• Merchanting of assured feed ingredients and compound feeds including blends,

• The original selection and sourcing of feed ingredients by Participants

3 Claims Associated with UFAS Certification

5 Becoming Certified to UFAS

6 Maintaining UFAS Certified Status

• payment of all relevant fees to the Certification Body

6.3 Participants will be contacted by a representative of the Certification Body prior to

7 Verifying Compliance with the Standard

Critical A gross or deliberate feed safety regulatory violation, or;

Major A complete failure to implement a requirement of UFAS or a failure that

Minor A partial failure to implement a requirement of UFAS or poor evidence to

7.7 Response to Non-conformances

Critical Certification refused. Full re- Certification suspended with

Major Certificate not granted until non- Certification continues subject to

Minor Certificate not granted until non- Certification continues subject to

Observations do not require a formal response to the Certification Body unless it is

7.10 Sampling of Retail Store Sites:

8 Suspension, Withdrawal and Reinstatement

Activity Code Matrix

A3 Organisational Chart and Job Descriptions R

A4 Communication with the Certification Body

Section B HACCP and Documentation A, R

• The requirements of this Standard

Section C Selection & Approval of Feeds and Feed Suppliers

C2 Feeds for Incorporation or Processing Pr, C

C3 Suppliers of Feeds for Incorporation or Processing Pr, C

C 3.3 A list / database of approved feed ingredient suppliers must be maintained.

• Establish the reason for suspension or withdrawal with the supplier

C4 Feeds for Merchanting A

C5 Suppliers of Feeds for Merchanting A, R

• Establish the reason for suspension or withdrawal with the supplier

Section D Suppliers of Subcontracted Services

D2 Subcontracted Processors Pr, C

D3 Third-party Contracted Transport Pa, B, C

D4 Selection of Third-party Bulk Storage Contractors for Feed B, C

D5 Selection of Third-party Packaged Feed Stores Pa, B, C

D6 Management of Rail or Water Transport Pr, C

Section E Sales, Formulations and Labels

E2 Product Design and Formulations C, F

E3 Labelling and Marketing Claims Pa, B, C, F

Section F Premises, Equipment, Personnel and Own Transport

F 1.9 Washing and toilet facilities must be maintained in a hygienic condition.

F 1.11 Potential chemical contaminants must be managed to maintain feed safety.

F3 Non-conforming Feeds Pa, B, C, R

F 3.2 There must be a documented risk assessment carried out by a competent

F4 Recycling and Disposal of Non-feed Products and Waste Pa, B, C, R

F6 Pest Control Pa, B, C, R

• The control of pests and vermin

F 6.4 Results of inspections must be recorded, and any recommendations considered

F 6.5 If the presence of pests is detected, investigations and appropriate remedial

F7 Handling and Processing Equipment B, C

F8 Plant Calibration Pr, C