Quality Management System Plan (QMSP) : Washington Metropolitan Area Transit Authority (WMATA) August 2018

QUALITY MANAGEMENT
SYSTEM PLAN (QMSP)

Washington Metropolitan Area Transit Authority (WMATA)
August 2018
Quality Assurance, Internal Compliance & Oversight (QICO)

Promoting Transparency, Accountability, & Public Confidence
REVISION HISTORY
Revision Revision
Description of Changes
No. Date
0.1 06.13.17 Draft
0.2 07.14.17 Re-outlined and re-formatted per June 2017 QICO input
0.3 08.04.17 Updates and corrections to body text, visual aids, and attachments; additional
format enhancements for consistency and clarity
1.0 08.11.17 First Production Version
1.1 01.26.18 Updates to responsibility matrix and organization charts based on organizational
changes; Enhancements to visual aids; Additions to text regarding the approach to
Internal Reviews and Quality Assessments and associated appended procedures as
well as terms in the Definitions section
1.2 06.01.18 Updates to QMS documentation hierarchy in Section 2.2.3 and changed “Forms”
to “Forms & Records”; addition of General Counsel as a chief level department to
Section 2.3.2.1 org chart, and QICO org chart as well as QICO responsibilities.
Addition of “discrepancies” to definition section; modified attached QMP template
(Appendix 4.6)
1.3 08.07.18 Added customer satisfaction component to Quality Policy on approval page and
2.2.1.2; Section 3.10 – re-defined “Quality Records” to improve applicability
throughout the Authority; Added list of all core QMS Procedures to Section 4.5; In
Section 2.1 Core QMS Standards, added detail to indicate that the top level Core
QMS Standards Procedures do not require separate signatures from the GM, the
Chief of INCP, and the Managing Director of QICO; Added relevance/integration
of existing WMATA documents to this QMSP in Document Control Section 3.2.7
Quality Management System Plan (QMSP) ii Rev. 1.3, 08/2018

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Quality Management System Plan (QMSP) iv Rev. 1.3, 08/2018

TABLE OF CONTENTS
Revision History ii
WMATA Quality Policy iii
Management Commitment..................................................................................................................................... iii
Table of Contents v
Preface.......................................................................................................................................................................... viii
1 Quality Management: Purpose & Need 1
WMATA Context ............................................................................................................................................. 1
Quality Management .................................................................................................................................... 2

1.2.1 QMS Overview ............................................................................................................... 2
1.2.2 The Applicability of Quality at WMATA ..................................................................... 3
2 WMATA Quality Management System Plan (QMSP) 5
Core QMS Standards .................................................................................................................................... 5
WMATA QMS Framework ........................................................................................................................... 6

2.2.1 Management Responsibility ........................................................................................ 6
2.2.2 QMS Organizational Role ............................................................................................ 7
2.2.3 QMS Hierarchy .............................................................................................................. 8
QMP Development ....................................................................................................................................... 9

2.3.1 QMP Description ........................................................................................................... 9
2.3.2 Planned QMPs ............................................................................................................. 10
2.3.3 Preliminary Department Responsibility Matrix ........................................................ 11
2.3.4 Prioritization of QMP Development ......................................................................... 13
2.3.5 QMP Review Process .................................................................................................. 13
2.3.6 QMS Training ............................................................................................................... 13
QMS Oversight & Monitoring ................................................................................................................. 14

2.4.1 QICO Roles & Responsibilities .................................................................................. 14
2.4.2 QMS Surveillance Plan ............................................................................................... 16
2.4.3 Documenting the QMS .............................................................................................. 17
Quality Management System Plan (QMSP) v Rev. 1.3, 08/2018

TABLE OF CONTENTS
3 Quality Management System Standards 19
Design Control .............................................................................................................................................. 21

3.1.1 Design Requirements ................................................................................................. 21
3.1.2 Design Quality Plan .................................................................................................... 22
3.1.3 Control of Design Changes ....................................................................................... 24
Document Control ....................................................................................................................................... 25

3.2.1 Standardization ........................................................................................................... 25
3.2.2 Receiving/Transmitting .............................................................................................. 25
3.2.3 Reviewing and Approving .......................................................................................... 25
3.2.4 Controlling ................................................................................................................... 25
3.2.5 Disseminating .............................................................................................................. 26
3.2.6 Archiving ...................................................................................................................... 26
3.2.7 Existing WMATA Documentation .............................................................................. 26
Purchasing...................................................................................................................................................... 28
Identification & Traceability of Assets & Material ............................................................................. 29
Process Control ............................................................................................................................................ 30

3.5.1 Departmental Processes ............................................................................................ 30
3.5.2 Programs, Projects ...................................................................................................... 31
Inspection & Testing ................................................................................................................................... 32

3.6.1 Inspection & Testing Procedures .............................................................................. 32
3.6.2 Inspection & Testing Documentation ...................................................................... 33
3.6.3 Inspection & Testing Status ....................................................................................... 34
Inspection, Measuring, & Test Equipment........................................................................................... 36

3.7.1 Equipment Licenses and Regulations ....................................................................... 36
3.7.2 Material Testing Laboratory ...................................................................................... 36
Non-Conformance ...................................................................................................................................... 37
Corrective & Preventive Action ............................................................................................................... 38

Elements of Corrective & Preventive Action .......................................................................... 38
Quality Records ............................................................................................................................................ 39
Internal Reviews & Quality Assessments ..............................................................................................40

3.11.1 Planning ....................................................................................................................... 40
3.11.2 Performance ................................................................................................................ 41
Quality Management System Plan (QMSP) vi Rev. 1.3, 08/2018

TABLE OF CONTENTS
3.11.3 Reporting ..................................................................................................................... 41

3.11.4 Scoring ......................................................................................................................... 42
Training ...........................................................................................................................................................43
Customer Focus........................................................................................................................................... 44
3.13.1 Internal Customers ..................................................................................................... 44
3.13.2 External Customers ..................................................................................................... 45
4 Appendices 46
References ......................................................................................................................................................46
Acronyms........................................................................................................................................................ 47
Definitions ......................................................................................................................................................48
FTA QMS Crosswalk .................................................................................................................................... 53
QMSP Procedures........................................................................................................................................54
QMP Template.............................................................................................................................................. 55
Quality Management System Plan (QMSP) vii Rev. 1.3, 08/2018

PREFACE
PREFACE
The Office of Quality Assurance, Internal Compliance and Oversight (QICO) developed this Quality
Management System Plan (QMSP) for the Washington Metropolitan Area Transit Authority (WMATA,
“Metro”, or “the Authority”) to describe how the agency defines and approaches quality.
The QMSP represents a governing document and guiding vision to direct and focus what will be a multi-
year effort to comprehensively implement a WMATA Quality Management System (QMS). This document
lays out the structure and responsibilities for managing quality in every department, for every process,
every time.
This document will first provide a brief introduction to Quality Management Systems and their importance
to WMATA, followed by a detailed overview of WMATA’s plan and framework to implement a QMS.
Subsequent sections provide specific requirements of core QMS standards.
The Plan is a living document that is based on current realities and assumptions, and it is therefore
expected that it will be subject to future revisions. Please join us in the implementation of this ambitious
but essential program to assure the continued future delivery of quality services to the entire region.
Angel Peña
Managing Director
Office of Quality Assurance, Internal Compliance, & Oversight (QICO)
Quality Management System Plan (QMSP) viii Rev. 1.3, 08/2018

1 QUALITY MANAGEMENT: PURPOSE & NEED
WMATA CONTEXT
Every day, a vast number of people and assets come together at WMATA to operate Washington, DC’s
regional public transportation system:
Operate Transport >1 million

Maintain
Daily Rides
>14,000 Design
Purchase  Nearly 1,600 Buses; 700 MetroAccess Vans
Employees
 1,250 railcars; nearly 250 miles of track
&  91 Metrorail stations with >600 escalators
Contractors
CUSTOMERS
PEOPLE PROCESSES ASSETS &
S T AK E H O L D E R S
Additionally, WMATA’s Capital Improvement Program expends roughly $1 billion dollars per year to
rehabilitate, replace, and expand the asset base.
An organization as large, complex, and critical as WMATA – with nearly countless daily interactions and
handoffs between thousands of people and thousands of assets – justifies a comprehensive and
coordinated Quality Management System to assure meeting the requirements of its stakeholders,
particularly those of its riding customers, member jurisdictions, and the regulations established by
oversight bodies.
Quality Management System Plan (QMSP) 1 Rev. 1.3, 08/2018

QMS PURPOSE & NEED
QUALITY MANAGEMENT
A quality management system (QMS) is a formalized system that documents processes,
procedures, and responsibilities for achieving quality policies and objectives. A QMS
helps coordinate and direct an organization’s activities to meet customer and regulatory
requirements and improve its effectiveness and efficiency on a continuous basis.
- American Society for Quality
1.2.1 QMS Overview

An effective quality management system:
 Promotes reliability, with quality assets and services performing consistently, without fail
 Reduces wasted time and materials
 Defines and controls processes
 Promotes continuous process improvement
 Maximizes overall efficiency in providing assets and services
 Forms and communicates expectations, engaging employees
 Identifies and prioritizes training opportunities and requirements
 Shifts focus from reactive (correcting failures) to proactive (preventing failures)
The QMS affects every aspect of an organization's operations and performance. The QMS integrates
quality policy throughout the organization by creating a common language, and describing common
quality principles for use by the entire organization. The QMS includes all documents that together specify
quality requirements, resources, and practices, including the activities and processes necessary to deliver
assets, services, projects, contracts, tasks.
It is comprised of documents with increasing levels of specificity:
Strategic Tactical Directive Objective

Documents Documents Documents Evidence
Deciding what to do Deployment using What is to be done, What has been done
best methods by whom, and how and by whom
Quality Management Quality Management Procedures and Work

Forms and Records
System Plan (QMSP) Plans (QMPs) Instructions
This Document See Section 2.3

QMS PURPOSE & NEED
1.2.2 The Applicability of Quality at WMATA

In recent decades, large U.S. transit systems have successfully adopted and implemented Quality
Management Systems for major federally-funded capital projects, as per Federal Transit Administration
(FTA) requirements and guidance. The Quality Management framework can be applied not only to major
expansion projects, but also to the ongoing operation and maintenance of the transportation system.
In the establishment of standardized and comprehensive strategic, tactical, and directive documents
governing the day-to-day work of WMATA departments, these can be identified and structured based
on several components/perspectives of quality, including:
 Asset Quality: Ensuring that WMATA’s assets meet the requirements of policies, procedures,
specifications, contract documents, industry practices, regulations, and other applicable
documents.
 Construction Quality: The organization, procedures, inspections, tests, and documentation

implemented by the Authority, construction management Consultants, and/or Contractors to
ensure that construction work, materials, and services meet the design, contract, and regulatory
requirements.
 Customer Service Quality: The collection and analysis of customer feedback, communication of
key results internally, and adoption of strategies to enhance customer service and satisfaction.
 Design Quality: The organization, procedures, and documents used to control and verify that
designs meet the specified design criteria, contractual requirements, and agency regulations.
 Maintenance Quality: The organization, procedures, inspections, tests, and documentation

implemented by the Authority, its Consultants, and its Contractors to ensure the safety and
reliability through proper maintenance of assets.
 Manufacturing Quality: The procedures, inspections, tests, and documentation used by

manufacturers to ensure that purchased assets meet the Authority’s specified requirements.
 Service Delivery Quality: The organization, procedures, inspections, tests, and documentation
implemented by the Authority, its Consultants, and its Contractors to ensure the safety and
reliability of its facilities and operations.
 Procurement Quality: The procedures employed ensure that purchased assets and services meet
the Authority’s specified requirements.

QMS PURPOSE & NEED

2 WMATA QUALITY MANAGEMENT SYSTEM PLAN (QMSP)
This Quality Management System Plan will be used both internally and externally. It will guide employees
through WMATA’s expectations and standards that must be met and maintained to ensure compliance
with requirements. The responsibilities, procedures, and documents comprising the QMS, including this
QMSP, apply to all offices, departments, and projects within the Authority’s responsibility. The QMSP will
also be used externally to introduce the QMS to the Authority’s customers, stakeholders, contractors,
suppliers, and vendors.
The Plan is a living document that is based on current realities and assumptions, and it is therefore subject
to future revision.
CORE QMS STANDARDS

The WMATA QMS has been structured to address 15 core standards, as summarized below. These have
been developed based on international standards (ISO 9001:2015) as tailored to a transit-specific context.
8. Inspection, Testing & Status

1. Management Responsibility
•Verification and documentation that practices, processes,
•Commitment of senior management to implement, maintain, assets, and materials comply with applicable procedures,
and continually improve upon WMATA's Quality Management specifications, etc. and are fit for service
System
9. Inspection, Measuring & Test Equipment
2. Documented Quality Management System
•Identification and periodic testing and calibration of
•The combined set of quality documents, including a Quality measuring and test equipment to assure readiness for use
Management System Plan, subordinate Quality Management
Plans, Policies & Procedures, Work Instructions, Forms, etc. 10. Non-Conformance
3. Design Control •Systematic tracking of work performed or material that does
not meet procedures, specs, contract requirements, etc.
•Processes to ensure the consistent development and
maintenance of quality design documentation for projects 11. Corrective & Preventive Actions
and assets based on requirements, standards, criteria, etc.
•Measures taken to modify processes/procedures to correct
4. Document Control and prevent recurrence of non-conformances and failures
•Managing information to ensure the most current approved
documents are in use 12. Quality Records
•Documents generated by Quality functions that provide
5. Purchasing objective evidence of fulfilment of requirements
•Providing for timely procurement of the right items/assets
and services required for proper performance 13. Internal Reviews & Quality Assessments
•Independent, objective review of conformance to quality
6. Identification & Traceability of Assets & Material standards and/or the overall effectiveness of processes in
•The ability to track the unique history, location, performance, delivering acceptable levels of quality
and configuration of any asset over its lifecycle
14. Training
7. Process Control •Providing skills and knowledge required for staff to
•Management and documentation of inter-related resources successfully perform a job
and activities to turn inputs into outputs/outcomes
15. Customer Focus
•Proactively addressing the needs and wants of internal and
external customers, always

QUALITY MANAGEMENT SYSTEM PLAN
WMATA QMS FRAMEWORK

Successfully incorporating the Core 15 Standards identified in 2.1 above, into WMATA’s practices requires
a commitment by management, a roadmap for what documentation and elements to develop first, and
the development of an assurance and oversight plan by the department and individuals accountable for
the QMSP.
2.2.1 Management Responsibility

Page iii of this document demonstrates the uniform commitment of WMATA’s executive management to
the adoption and success of the Quality Management System.
The Managing Director of Quality Assurance, Internal Compliance, and Oversight (QICO) will serve as the
designated management representative responsible for ensuring that the Quality Policy is implemented
and maintained.
The QICO Managing Director or designee will conduct formal reviews of the Policy at regular intervals to
ensure that it remains applicable to the Authority’s work and is effective at all levels of WMATA, and will
maintain a direct reporting relationship to the WMATA General Manager.
2.2.1.1 Policy & Commitment
All work must be performed to meet or exceed WMATA standards to ensure the safety of our employees,
contractors and traveling public, while consistently delivering quality service and customer satisfaction.
2.2.1.2 Quality Program Objectives
WMATA has adopted the above Quality Policy and is establishing a supporting Quality Management
System to achieve the following primary quality objectives:
 Delivery of services safely, reliably, efficiently, and in compliance with all applicable regulations
and requirements;
 Establishment and implementation of a formal quality management system that is effective,

responsive, and in line with industry best practice;
 Reduction of the Authority’s risk;
 Value added to WMATA’s assets, resources, and the greater Washington region; and
 Continuous improvement of and dedication to the quality of WMATA’s public services and
facilities.
2.2.1.3 Quality Principles
WMATA employees, consultants, contractors, and vendors shall adhere to the following quality principles
inherent in the Quality Policy and critical to achieving the above:
 A Customer Focus that determines customer needs and expectations, converts them to
requirements, and meets the requirements with the goal of enhancing customer satisfaction.
 Effective Leadership that instills a “Culture of Quality” by promoting the Quality Policy, affirming
the Management Commitment, and fully implementing the Quality Management System.

 A Process Approach to plan, coordinate, supervise, monitor, and direct the Authority’s
maintenance of assets and operations through checking, testing, documentation, periodic
reviews, assessments, and audits.
 Team Building and Empowerment with appropriately-trained, competent, and skilled personnel.
 Implementing Evidence-based Decision Making, which considers work responsibilities and

deliverables thoughtfully, through a careful understanding of a problem, its stakeholders, and the
applicable contractual and regulatory requirements.
2.2.2 QMS Organizational Role

WMATA’s core business units are those that directly deliver service to customers, in particular the
transportation departments (operating vehicles and stations), the maintenance departments (ensuring
vehicles and stations are fit for safe and reliable service on a daily basis), engineering groups (ensuring
designs and modifications conform to requirements and constraints), and the capital programs groups
(delivering new assets for service). Feedback and requirements of WMATA’s customers and stakeholders
in turn feed back into informing and prioritizing WMATA management initiatives and decisions.
Quality Management represents one of several key supporting management functions and approaches
that WMATA will apply to support the core business units to deliver safe, reliable, and financially
responsible service to its riders and the region.
Service Inputs Service Outputs Outcome

Co re Bu s in es s Un its
Maintenance MetroRail
Operations Mgmt.
MetroBus Customer
Engineering
Construction
Metro Access Satisfaction
Planning MTPD
Co re Supp ort P ro ce s se s
Human Budgeting External Relations

Fe edb ac k
&
Information Tech Accounting Counsel
Req ui r em ent s
Procurement Treasury Fair Practices
Safety Management
Q ua l i t y Ma na g em e nt

2.2.3 QMS Hierarchy

The collection of documents which will comprise the WMATA QMS are organized in a hierarchical
manner, with different types of QMS documentation corresponding to levels of accountability within the
WMATA organization. This relationship is illustrated below:
•WMATA's approach to manage processes General

Strategy
across all departments to drive quality

Quality QMSP management responsibility
Manager
Management delegated to QICO
System Plan
•Specific department and project Chiefs,

approaches to ensure quality deliverables
Quality See Section 2.3 for QMPs
AGMs
Management
Plans
Methods
•The processes by which a department Directors,

executes its mission and QMP Sr. Managers
Standards, Policies
& Procedures
Managers,
Execution
•Specific actions that achieve quality

results Supervisors
Work
Instructions
•Document compliance with standards,

policies, & procedures Staff, Workers
See Section 3.10 for Quality Record
Forms & Records examples
incl. Work Orders
Just as the General Manager specifies strategy and direction for the WMATA Chiefs to delegate and
execute, so too does the Quality Management System Plan, an enterprise governance document,
provides strategy and direction for the development of Quality Management Plans comprised of
appropriate standards, policies, and procedures that reflect the implementation of the Core QMS
Standards identified in the QMSP.

QMP DEVELOPMENT
Quality Management Plans (QMPs) will form the “glue” that binds together the components of the QMS,
by organizing and connecting the work instructions, forms, and procedures executed daily by staff into a
consistent Quality framework across the Authority.
In some cases, development of a QMP means gathering, organizing, and refreshing existing
documentation to conform to the WMATA QMS system. Where gaps or deficiencies in procedures, work
instructions, or quality processes are identified, a new or revised QMP will reflect the development of new
documentation and training, as applicable, to correct the gap.
In all cases, QICO will partner with, and support departments, in developing required QMP material and
training plans, and with implementation. QICO has developed a QMP Template (see Appendix 4.6) to
facilitate the gathering and development of essential QMS standards and components.
2.3.1 QMP Description

QMPs describe a department’s or project’s procedural approach to align the QMSP requirements with
the specifics of that department’s or project’s deliverables. It describes those activities to ensure quality
delivery of services and assets. Its purpose is to describe and define the processes necessary for quality
operations.
Quality Management Plans will include:
 Desired results or end states
 Process steps to capture practices, and procedures
 Assignment of responsibility and authority
 References to specifications, standards
 Inspection and testing requirements
 Documented procedures for capturing and approving changes, and modifications
 Metrics to capture achievements
 Minimum frequency of review/updates appropriate to ensure the department or project remains

adaptive to changing conditions and priorities.
The QMP and supporting documents (procedures, work instructions) integrate the requirements of the
QMSP. In this way, each office/department develops its own best way for contributing to the safety,
reliability and fiscal responsibility of WMATA. Specific quality procedures translate requirements into the
actions producing desired outcomes. The QMP with supporting documents describes the practices,
assigns the personnel (by name or position), the inspection and testing requirements, and the acceptance
criteria. It includes any legal requirements, regulations, industry standards, organization policies, internal
guidelines, and best practices necessary to provide the desired outcome.

The QMP:
 Assures conformance to requirements
 Meets internal and external requirements
 Provides traceability
 Provides objective evidence
 Provides a basis for training
2.3.2 Planned QMPs

The WMATA QMS will be comprised of three types of subordinate, conforming QMPs:
 Departmental QMPs,
 Project QMPs, and
 3rd Party QMPs.
The requirements to develop and maintain a particular QMP of one of the above types are described
below.
2.3.2.1 Departmental QMPs
WMATA departments will develop and maintain QMPs to assure the quality of ongoing operations.
Initially, QMPs will be developed at a minimum, at the Chief Level. The following WMATA organizational
chart indicates the anticipated minimal departmental requirements for QMP development, with the intent
of defining the Quality Management Plan structure, based on the direct reports to the General Manager
of WMATA (which may change):
General Manager
Capital Planning & Internal Business Internal General External

Operations Finance Safety
Prog Mgmt Operations Compliance Counsel Relations
Departmental QMPs must only address the QMS standards that are applicable to the operation and
responsibilities of that department. In Section 2.3.3 below, QICO has provided a preliminary analysis of
which categories of standards are to be addressed for which department.
To better accommodate the documentation of Quality Management processes in larger departments

with a broad variety of organizational units, Departmental QMPs may be segmented into sub-sections as
appropriate. However, when and where practicable, the standardization of quality practices and
processes across functions is desirable.

2.3.2.2 Project QMPs

Major capital projects must have Quality Management Plans. FTA’s QMS Guidance (FTA-PA-27-5194-
12.1) defines a major capital project as:
1. The construction of a new fixed guideway or extension of an existing fixed guideway;
2. The rehabilitation or modernization of an existing fixed guideway with a total project cost in
excess of $100 million; or
3. Upon the determination of the FTA Administrator.
WMATA’s Capital Program will at minimum adhere to Quality in Practice

these criteria. The Managing Director of QICO, with With an estimated project cost of over $250
the consent of the General Manager, may identify and million, the new Potomac Yards Station in
designate additional capital projects as requiring a Alexandria is an example of a major capital
project-specific Quality Management Plan if not project requiring a conforming Quality
meeting any of the above 3 criteria. Management Plan.
2.3.2.3 3rd Party QMPs
WMATA contractors will be required to maintain and provide their conforming Quality Management Plans
to assure the internal quality of services or materials provided to WMATA. Such QMPs may be explicitly
identified as contractual deliverables or may be a requirement subject to review on-demand by WMATA’s
assigned Quality representative.
2.3.3 Preliminary Department Responsibility Matrix

As identified in Section 2.3.1 above, the specific requirements of each QMP will vary depending on the
context of the department. QICO has prepared the preliminary Departmental QMS Responsibility Matrix,
shown on the following page. This matrix indicates which of the QMS standards identified in Section 2.1
above are applicable to the business processes and responsibilities of each WMATA department. The
matrix uses “P” to signify that a department will have a primary role in authoring, revising, and/or
maintaining documents or documented processes, and “S” to signify a secondary/supporting role having
input or being impacted by documents or processes owned by another department.
QICO anticipates that this matrix will be updated pending input and discussion from the various
departments. The matrix in its ongoing form will be the basis of a continual “gap assessment” to target
potential weak areas in WMATA’s QMS to target QMP development efforts.

QMS Standards
Preliminary QMS Responsibility Matrix P = Primary Role S = Secondary/Supporting Role
Internal Reviews & Quality Assessments

Identification & Traceability of Assets &
Documented Quality Management
Corrective and Preventive Action

Inspection, Measuring, & Test
Inspection ,Testing & Status
Management Responsibility
Non-Conformance
Document Control
Customer Focus
WMATA Organizational Structure
Quality Records
Process Control
Design Control
Purchasing
Equipment
Training
Material
System
Chief Department
10.
11.
12.
13.
14.
15.
1.
2.
3.
4.
5.
6.
7.
8.
9.
Human Resources (CHRO) P P P S P P P P S P P
Information Technology (IT) P P P P S P P P P P P P P P P
Internal Business Fair Practice (FAIR) P P P S P P P P S P P
Operations (IBOP) Occupational Health & Wellness P P P S P P P P S P P
(OHAW)
Procurement (PRMT) P P P P S P S S P P P P P
Labor Relations (LABR) P P P S P P P P P P
Customer Service, Communications,
and Marketing (CSCM) P P P S P P P P S P P
External Relations (EXRL)
Government Relations (GOVR) P P P S P P P P P P
Sustainability (SUST) P P S P S S P S S P P P S P P
Capital Planning & Program Support & Strategic Initiatives P P S P S P P P P P P
(PSSI)
Program Management Capital Program Management (OCPM) P P P P S P P P P P P P S P P
(CPPM) Planning (PLAN) P P S P S P P P P P P
Fare Payment (FARE) P P S P S P P P P S P P
Management and Budget Services P P P S P P P P S P P
(OMBS)
Accounting (ACCT) P P P S P P P P S P P
Finance (CFO)
Treasurer (TRES) P P P S P P P P P P
Real Estate & Station Planning (LAND) P P P P S P S S P P P P P
Bus Services (BUS) P P P P S P P P P P P P P P
Rail (RAIL) P P P P S P P P P P P P P P
Metro Police Department (MTPD) P P P S P P P P P P
Operations (COO) Access Services (ACCS) P P P P S P P P P P P P P P P
Department of Design and Construction P P P P S P P P P P P P P P P
(DECO)
Budget, Performance & Planning (BPP) P P P S S P S S P P P P P
Support Services (SSRV) P P S P S P P P P P P P P P
Safety & Environmental Management (SAFE) P P S P P P P P P P P P P
Management Audits, Risk, and
P P P S P P P P P P P P
Compliance (MARC)
Internal Compliance (INCP) Quality Assurance, Internal Compliance
& Oversight (QICO) P P P S P P P P P P P P
Special Projects (SPEC) P P P S P P P P P S P P

General Counsel (COUN) P P P S P P P P S P P
Organizational Structure as-of 01/22/2018
* Matrix Illustrates Chief and Department Levels Only.

* P = Primary Role: Organization is authoring/maintaining documents or documented processes
* S = Secondary/Supporting Role: Organization provides inputs or is impacted by a document/process owned by another WMATA department

2.3.4 Prioritization of QMP Development

While the QMSP envisions the eventual development of QMP’s across the entire organization, it is
necessary in practice to prioritize QMP development, review, and adoption efforts. QMP development
efforts will be focused first on those elements of the operation that are subject to the highest priority
and/or greatest number of open regulatory findings and active Corrective Action Plans. As these findings
are focused on safety-critical operational, maintenance, and engineering functions that also have direct
impact on service reliability, this focus will ensure a risk-prioritized approach to QMS implementation.
2.3.5 QMP Review Process

Approval and maintenance of quality management plans will follow a general cycle that will be
established, administered, and documented by QICO:
1. Submittal: Responsible organization drafts QMP and submits it to QICO.
2. Review, Comment, and Revision: QICO reviews the draft QMP and returns comments to the
responsible organization. The responsible organization revises and re-submits the QMP as
warranted.
3. QMP Approval: QICO provides written approval of the QMP to the responsible organization, and
publishes the approved and adopted QMP as part of the Documented Quality Management
System.
The size and composition of a Quality Management Plan review team will be determined by the QICO
Managing Director or designated WMATA Quality Manager (WMATA employee or consultant
representative) for the given program, project, contract, or procurement. For office/departmental QMPs
and projects without designated quality managers, the QICO Managing Director will appoint appropriate
review teams.
For some projects, third party representatives (e.g. utilities, adjacent property owners, public safety,
municipalities, etc.) may be required to participate in QMP reviews as specified in Memoranda of
Agreement (MOA) or other agreements. The QICO Managing Director or designated WMATA Quality
Manager for the project will determine the level of QMP review participation required.
2.3.6 QMS Training

Following the adoption of this QMSP, QICO will develop a QMS training curriculum and training plan to
support WMATA departments, not only in the development of QMPs, but also in the adoption of a Quality
Management perspective, in day-to-day work.

QMS OVERSIGHT & MONITORING

The Office of Quality Assurance, Internal Compliance, & Oversight (QICO) is responsible for overseeing
and ensuring the development and implementation of WMATA’s Quality Management System according
to the framework specified in this document.
While WMATA department Chiefs and Directors are ultimately responsible for the content and efficacy of
their respective Quality Management Plans, QICO will provide ongoing assistance and guidance along
with structured monitoring to support successful development.
2.4.1 QICO Roles & Responsibilities

The QICO Managing Director bears ultimate responsibility for the department’s duties regarding the
QMS, but is supported by a team of accountable and empowered managers who will administer particular
components of the QMS.
The QICO department is organized per the following organizational chart:

The roles & responsibilities of key QICO staff with respect to the QMS are as follows:
Position Quality Role QMS Responsibility

Reports to the Chief of Internal Compliance
QICO Managing
and the General Manager on issues Overall accountability for QMS
Director
pertaining to Quality
Management of QMS
implementation & oversight as
QICO Director Manages QICO department operations
delegated by the Managing
Director
Manages Quality Assurance programs for Monitor and assess
Program Manager -
railcar (including new rail car commissioning), compliance with Quality
Rolling Stock and
bus, MetroAccess vehicle, rail-borne requirements for rolling stock
Passenger Service
equipment and other non-revenue vehicles maintenance, operations and
Assurance Programs
maintenance, operation and engineering engineering
Monitor and assess
Program Manager - Manages Quality Assurance programs for compliance with Quality
Infrastructure Infrastructure maintenance, engineering and requirements for infrastructure
Assurance Program asset management maintenance, engineering and
asset management
Monitor and assess
Manages Quality Assurance programs for compliance with Quality
Program Manager -
Capital Improvement Projects, and Rolling requirements for capital
Capital Projects and
Stock/Infrastructure Parts & Materials improvement projects
Parts & Materials
(including procurement, receiving and (management and execution)
Assurance Programs
storage) and parts & materials
management
Monitors and ensures compliance with
Advise on the status of
Program Manager - required actions and findings resulting from
Corrective Action Plans, drive
Compliance, Policy and Internal Reviews and from External Oversight
quality policies and lead
Quality Improvement authorities (e.g. FTA, TOC, NTSB, GAO, etc.);
process improvement
Programs Leads process improvement initiatives,
initiatives in support of QMSP
research, policy and strategy

2.4.2 QMS Surveillance Plan

QICO will deploy several processes to assure continued progress on QMS implementation; some of these
processes will occur on a scheduled/periodic basis, while others will be conducted as-needed on a risk-
prioritized basis.
In all instances, the success of this surveillance depends on QICO having unrestricted access and full
cooperation from all departments during all Quality related activities under the delegated authority and
direction of the WMATA General Manager.
2.4.2.1 Triennial QMS Review
The QICO Managing Director will be responsible for producing at minimum a triennial (once every 3
years) review of the WMATA QMS in comparison to the framework and requirements outlined in this
QMSP. This comparison and review shall be based on a variety of inputs, including:
 Results of internal and external audits, Quality Assessments, and Internal Reviews
 Non-conformance data
 Status of Corrective and Preventive Actions
 Evaluation on the suitability, adequacy, and effectiveness of the current QMS
The draft QMS Review will be presented to the WMATA Executive Management team for comment prior
to finalization and issuance of the final annual QMS Review.
The QMS Review will provide recommendations and/or required actions for maintaining and improving
the QMS, and will inform priorities in QICO’s annual internal review and assessment plans described
below.
2.4.2.2 Internal Reviews & Quality Assessments
In its role overseeing the development and implementation of the WMATA QMS described in this Plan,
QICO will perform two related types of internal assessment:
 Internal Reviews are comprehensive assessments of functional areas of WMATA’s operations -

Engineering & Maintenance; Service Delivery; Capital Programs; and Safety & Security. These
reviews may span multiple departments, have broad scopes and are intended to provide WMATA
senior management with an assessment of the current methods and practices associated with the
specific subject area being examined.
 Quality Assessments are performed to evaluate conformance to the procedures and actions that
are to be documented in Quality Management Plans, as well as success towards achieving
identified quality targets. Quality Assessments are focused on determining the existence and
effectiveness of quality management practices in day-to-day business (for departments) or during
delivery (for projects).

The results of these internal reviews and quality assessments shall be scored based on pre-defined quality
management practice measures, which at a minimum include the following:
 Policies, Procedures & Standards – a measure of rules and processes, including the
existence/applicability of and adherence to, as they relate to the reviewed function.
 Quality & Compliance – a measure of work performed in accordance with defined requirements,
such as design specifications, workmanship standards, and tolerances.
 Traceability – a measure of organizational control of documentation and records, including

document control mechanisms and work order management.
The QICO Managing Director will present an Annual Review Plan to the WMATA General Manager for
review and approval, which takes into account the scoring results of prior year internal reviews and quality
assessments to drive the identification of focus areas, the scope of examinations and schedule for next
year’s plan. This Annual Review Plan will identify and describe planned internal reviews and major
assessments for the coming calendar year. Upon approval, the Annual Review Plan will be shared with
all WMATA department Chiefs to communicate scheduled major internal reviews.
QICO Managers (see Section 2.4.1) are responsible for planning, scheduling, and coordinating systematic
quality assurance programs, including regular internal reviews and quality assessments, in their respective
assigned areas. QICO Managers will contribute to the development of the Annual Review Plan based on
their ongoing observations and the results of their Quality Assessment programs.
In addition to scheduled reviews and assessments, QICO may from time to time perform unscheduled
assessments on an as-needed basis as determined by the QICO Managing Director, the Chief of Internal
Compliance, and/or the WMATA General Manager. Such assessments may or may not be announced
prior to issuance of the resulting draft report, depending on the requirements of the assessment.
Additional characteristics of Quality Assessments (pertaining to those performed by QICO, and those by
other departments) are described in Section 3.11.
2.4.3 Documenting the QMS

The WMATA documented Quality Management System (QMS) is composed of this governance
document, the Quality Management System Plan (QMSP), and all subordinate Quality Management Plans
(QMPs) developed by WMATA for its departments, programs, projects, and other definable scopes of
work requiring quality oversight.
The most up-to-date distributed version of the QMSP and associated QMPs, inclusive of procedures and
forms, shall be made available to all WMATA staff, contractors, consultants, and vendors, in accordance
with document control requirements.


3 QUALITY MANAGEMENT SYSTEM STANDARDS
This chapter provides greater specificity regarding the Core QMS Standards as enumerated in Section 2.1
above. These standards are categorized below with their corresponding QMSP Section number:
3.1 Design Control

3.7 Inspection, Measuring & Test Equipment
•Processes to ensure the consistent development
and maintenance of quality design documentation •Identification and periodic testing and calibration of
for projects and assets based on requirements, measuring and test equipment to assure readiness
standards, criteria, etc. for use
3.8 Non-Conformance
3.2 Document Control
•Systematic tracking of work performed or material
•Managing information to ensure the most current delivered that does not meet procedures, specs,
approved documents are in use contract requirements, etc.
3.3 Purchasing 3.9 Corrective & Preventive Actions

•Measures taken to modify processes/procedures to
•Providing for timely procurement of the right prevent recurrences of non-conformances and
items/assets and services required for proper failures
performance
3.10 Quality Records
3.4 Identification & Traceability of Assets & Material •Documents generated by Quality functions that
provide objective evidence of fulfilment of
•The ability to track the unique history, location, requirements
performance, and configuration of any asset over its
lifecycle 3.11 Internal Reviews & Quality Assessments
3.5 Process Control •Independent, objective review of conformance to
quality standards and/or the overall effectiveness of
•Management and documentation of inter-related processes in delivering acceptable levels of quality
resources and activities to turn inputs into
outputs/outcomes 3.12 Training
•Providing skills and knowledge required for staff to
3.6 Inspection, Testing & Status perform a job
•Verification and documentation that practices, 3.13 Customer Focus

processes, assets, and materials comply with •Proactively addressing the needs and wants of
applicable procedures, specifications, etc. and are internal and external customers, always
fit for service

QMS STANDARDS
Applicability of QMS Standards

These sections comprise statements of requirements and principles, which will be codified through
policies, procedures, training, and review/assessment.
These QMS standards are generally applicable to:
 Departmental QMPs,
 Project QMPs,
 3rd Party QMPs, and
 The QMS as a whole.
Departmental QMPs and Project QMPs must minimally address any and all applicable QMS standards.
The preliminary matrix of which categories of standard are assumed applicable for each department is
provided in Section 2.3.3.
Where applicable, policies and procedures to govern these practices are referenced in the Appendices.
Additional applicable policies and procedures are under development.
In all cases, the requirements and principles given here are subject to future revision to better reflect
WMATA’s unique organization and environment. The specific application and implementation of these
standards to each and every quality situation at WMATA is expected to be crafted by the appropriate
subject matter experts and accountable management in the QMP. The guidance herein is not meant to
be overly prescriptive, and is not meant to create excessive administrative and bureaucratic requirements
that do not bring commensurate value in the form of improved quality.

Quality Management System Standards 3.1: Design Control
A p p l i e s t o : A l l W MA T A d e p a r t m e n t s
DESIGN CONTROL
Design control includes planning, execution, and monitoring/controlling components:
 Identification and understanding of design requirements
 Planning and scheduling activities (e.g. testing, piloting) to verify that the design meets
requirements
 Executing and documenting design verification
 Controlling design changes
WMATA designers, and consultant designers shall develop and submit Design Quality Plans
(DQP) that comply with the requirements specific to each project and this QMSP.
Design Plan &

Execute Control Quality
Requirements Schedule Results
3.1.1 Design Requirements

The WMATA department or project designer must understand all relevant design criteria,
inclusive of WMATA interpretations of design criteria for specific projects, to deliver high quality
designs to the Authority. Applicable design requirements and criteria may include or be found in
the following:
 Contract documents
 Preliminary engineering studies and drawings
 WMATA general technical requirements
 Codes, specifications, and standards (WMATA, international standards, adjacent

jurisdictions, DOTs, utilities, etc.)
 Performance criteria
The WMATA designer, or consultant designer, shall compile all applicable requirements for the
design and submit it to WMATA for review and concurrence prior to engaging in design activity.
Depending on the size and scope of the work or project, the designer may elect to submit
multiple design requirements by discipline or geographic area.
Quality Management System Plan (QMSP) 21 Revision 1.3 (08/2018)

3.1.2 Design Quality Plan

The WMATA designer, or consultant designer, must provide to WMATA for review and approval,
a comprehensive Design Quality Plan (DQP), in compliance with this QMSP and any project
specific quality management requirements that contain written, detailed Quality Control and
Quality Assurance procedures for all disciplines (power, track, structures, signals, etc.).
Design Quality Control activities include:
 Checking drawings and calculations,
 Verifying correct application of specifications, and
 Resolving discrepancies or comments from reviewers.
Design Quality Assurance activities include:
 Review of quality control records,
 Surveillances, audits, and
 Over-the-shoulder reviews to ensure that disciplines and design teams execute and
document QC activities in accordance with the DQP, applicable standards, and the design
contract.
The Design Quality Plan must also provide a clear understanding of quality procedures performed
by design sub-consultants. Depending on the scope of work and contract agreement, a sub-
consultant may submit its own plan and procedures for review, approval, and incorporation in
the project DQP, or it may elect to adopt the prime consultant’s plan.
The DQP shall include support of audit activities and resolution of potential audit findings for
audits conducted by WMATA or its representative at any time throughout project delivery.
3.1.2.1 Interfaces
Identification and understanding of the internal and external design interfaces is critical to Design
Quality. The DQP must include processes to ensure effective design coordination and integration
between disciplines, sub-consultants and potential adjacent projects that result in designs ready
for construction. This includes, as applicable:
 Identifying organizations external to the design team who will review and approve the
design, and
 Provide procedures for submitting, reviewing, revising, and approving design

deliverables.

Design interfaces with the project following the completion of design shall also be included in
the DQP. This may include, as applicable:
 Post-design reviews and responses to requests for information, design changes, or non-
conformances, and
 Procedures for hand off to operations, and maintenance, including sufficient information
to ensure assets can be maintained to design standards and configurations.
3.1.2.2 Documentation
The Design Quality Plan shall describe how design and design quality documents will be
generated, stored, and transmitted throughout the project. This includes both hard copy and
electronic documents.
All procedures described in a Design Quality Plan should have corresponding sample or template
documents that will be used to accurately and comprehensively record the results of Design
Quality activities. Such documents may include (but not be limited to):
 Drawing and calculation check-prints
 QA/QC certification forms
 Design criteria checklists
 Audit checklists
 Document logs
 Comment disposition forms
 Design deviation/waiver request forms
 Design change forms

3.1.3 Control of Design Changes

Procedures for controlling design changes following completion of design or during maintenance
or construction work should be included in the Design Quality Plan. Types of design changes that
can occur following design completion or design release for construction include:
 Designer-initiated changes: Design changes that are identified by the design team and
must be pushed out to maintenance, construction, or construction management teams.
 Field-initiated changes: Design changes requested by a maintenance team, construction

contractor or manager for constructability, efficiency, or safety purposes.
 Specification deviations or variances: Field-initiated requests to change the construction

and material specifications released by the designer.
 Requests for Information: Field-initiated requests to clarify the design or provide

information missing from the design.
The DQP procedures for these changes shall include review and approval processes, timeframes
for review and response, request forms, systems for logging and tracking change requests, and
processes for revising and transmitting design drawings and specifications.

Quality Management System Standards 3.4: Document Control
DOCUMENT CONTROL
WMATA departments and projects must include procedures for receiving, transmitting,
reviewing, approving, disseminating, and archiving critical documents in their respective
QMPs. These procedures shall apply to both hardcopy and electronic documents, including
pre-existing WMATA documentation (see Section 3.2.7).
Document management and control activities to be covered by procedures as part of a QMP

include, as applicable:
3.2.1 Standardization
 Common rules for nomenclature, numbering, and pagination of documents
 Form templates, color and graphics standards, and branding guidelines
 References and style guides for writing and correspondence
3.2.2 Receiving/Transmitting
 Rules for numbering and logging inbound and outbound documents
 Guidelines for transmittal media (e.g. hard copy, disks, electronic transfer, number
of copies, etc.)
3.2.3 Reviewing and Approving
 Routing and approval chains for documentation and documents required by this
QMSP
 Signatures and seals required to release or certify documents (e.g. Released for
Construction drawings)
3.2.4 Controlling
 Processes to establish a baseline set of working or approved documents (policies,

procedures, drawings, specifications, etc.)
 Rules for revising baseline documents due to changes, to include revision

numbering and dating, depiction of changes on baseline set (e.g. redlines, clouds),
and revision history or change summary documents
 Approvals required to revise current documents, revised documents shall be

reviewed and approved by the same authorities involved in their original review
and approval
 Processes to ensure only current revisions of documents are available for use, and
that obsolete or superseded documents are prevented from unintended use
 Maintenance of a master document list, including current revision level or date

3.2.5 Disseminating
 Lists of personnel by office/department or other category required for distribution

of documents
 Timeframes for document distribution
 Identification of electronic repositories from which documentation is accessed
3.2.6 Archiving
 Document and data storage procedures, both during execution and upon
completion.
 Document accessibility to WMATA and other agencies throughout the project or

system lifecycle
 Guidelines for removing, superseding, or eliminating obsolete documents
 Handover procedures to WMATA and/or operating organization for asset

management
3.2.7 Existing WMATA Documentation
 WMATA has an extensive library of quality documentation that predates

implementation of this Quality Management System; these documents integrate
with the QMS.
 Examples of pre-existing WMATA documentation include Authority-wide Policy

Instructions (PIs), Manuals, Handbooks, Standard Operating Procedures (SOPs),
Operations Administrative Procedures/Policies (OAPs), existing templates, guides,
guidelines, Technical Documentation (e.g. drawings and specifications), and
Instructions.
 Reference each department’s list of controlled documents, to review the pre-

existing WMATA documents, which are relevant to the activities of their
department. In many cases, such documents are accessible for internal
employees via the WMATA intranet site, Metroweb.

Quality in Practice
Maintaining a system of controls governing key documents is an

essential Quality Management System practice for nearly every
department and function at WMATA.
For example, Document Control assures that:
Technicians receive and use the most up to date inspection procedures

and checklists/forms for safety-critical assets
Engineers and mechanics can find the correct technical specifications

and documentation for unique, complex, configurable assets
Managers, auditors, and others can verify whether, when, and by whom
new procedures, directives, and other management documents were
reviewed and authorized

Quality Management System Standards 3.4: Purchasing
PURCHASING
WMATA managers must ensure that all purchased services, assets and materials meet the
Authority’s requirements.
To do so, departments, projects, maintenance, and operations teams must deploy

procurement management and supplier quality systems appropriate to the scope of work
(SOW) to be performed. SOWs must define minimum quality requirements, referring to or
attaching this QMSP, associated QMPs and/or applicable quality procedures. Procurement
documents should be reviewed and approved by a party, independent of the development of
such documents, for adequacy and consistency of specified requirements prior to release.
For many construction and maintenance projects, the scope and complexity of the work will
be such that managers can utilize WMATA’s existing procurement resources and procedures.
Large scale, long-term, and highly complex programs or projects may require separate
procurement and contract management personnel who will establish purchasing procedures
as part of the project-specific QMPs.
WMATA purchasing procedures adopted or established for a department or project shall be

referenced in the appropriate QMP and must apply to all consultants, contractors, suppliers,
manufacturers, and vendors.
Procurement documents and records that demonstrate verification of purchased assets,

materials or services must be maintained. Quality Managers will conduct assessments to
ensure that both procurement personnel and contracted parties comply with contract
requirements and the requirements of this QMSP.
Quality in Practice
Maintaining quality purchasing processes means not only conducting procurements

in accordance with all applicable federal and WMATA regulations and procedures,
but also having procedures and practices in place to ensure that materials and
services meet WMATA’s needs:
Did a contractor adhere to all
Are replacement parts available
contractual requirements and
when needed? Do all materials fit
procedures in delivering new assets
their intended function and purpose?
for WMATA?

Quality Management System Standards 3.4: Identification & Traceability
A p p l i e s t o : A l l W MA T A d e p a r t m e n t s wi t h c u s t o d y o f , o r r e s p o n s i b i l i t y f o r , a s s e t s o r m a t e r i a l
IDENTIFICATION & TRACEABILITY OF ASSETS & MATERIAL
The Authority’s assets, including the materials, assemblies, and components installed on those
assets, must be compliant with specifications and they must be identified and tracked as
compliant through all stages of their lifecycle.
WMATA QMPs will include policies and procedures that ensure that all assets to be installed
or maintained within the existing system by the respective department or project are identified
and traceable through all stages of delivery, installation, and operation.
Types of material and their traceability documents include:
 Assets shall be uniquely identified, and physically marked when possible, in

accordance with project contract documents or a department’s applicable Asset
Management standards.
o Conformance verification documents for individual assets must be

maintained, including e.g. component lists, performance tests, and physical
inspections, certifications, etc.
o As applicable for reliability or safety needs, individual components shall also

have verification documents, such as source certifications, test reports, and
inspection reports. WMATA or its representative may elect to inspect the
assembly at its point of manufacture in accordance with the procedures,
specifications, or contract documents. Assemblies may also require follow-on
testing at separate laboratories or test facilities, which must also be
documented and traceable.
 Raw Materials should be identified, with physical identification when possible, by

batch or heat number, delivery or weigh ticket, invoice number, date, or packing slip.
Conformance is typically verified through test reports and material certifications from
the source (e.g. foundry, quarry, etc.).
Quality in Practice
Being able to trace assets and raw materials is essential to ensure that WMATA
delivers quality, safe, and reliable service to the public. Strategically and
effectively identifying and tracing material and assets supports critical asset
management needs such as:
Identifying unreliable and failing Ensuring inspection & maintenance
components to remove from of every single one of thousands of
service for repair/replacement critical assets throughout the system

Quality Management System Standards 3.5: Process Control
PROCESS CONTROL
Each department and project shall include and describe in its QMP the processes that bring
together resources, equipment, and activities resulting in work products, assets and services.
In the context of WMATA Quality Management, this primarily means the comprehensive and
consistent development and documentation of Standard Operating Procedures (SOPs) and/or
Administrative Policies that specify the work performed by a department.
Policies and procedure instructions must be maintained in accordance with Section 3.2 above.
Records of Process Control shall be maintained in accordance with Section 3.10 below.
3.5.1 Departmental Processes

Operations, maintenance, engineering, and support departments shall provide processes,
including applicable parameters, required to directly maintain and operate the transit system
or support operations, as appropriate. Many such processes are documented in various forms,
such as:
 Standard Operating Procedures (SOPs)

 Operations Administrative Policies (OAPs)
 -1000 series manuals (e.g. TRST-1000, ATC-1000, etc.)
 Maintenance control policies
 Maintenance manuals
 Safety Manuals (e.g. System Safety Program Plan, Roadway Worker Protection Manual)
 Communications protocols
Applicable parameters and constraints should be identified in the respective process

documentation. Examples of such parameters include:
 Work and operating schedule thresholds

 Safety requirements
 Communication methods/media
Quality in Practice
Maintaining and controlling a set of processes is readily recognized as an

essential activity for departments that perform inspections and maintenance
or directly operate transit service. Likewise, for departments subject to strict
regulatory requirements (e.g. Procurement).
However, the need to document and control processes extends beyond;
for example:
Have press releases, website content, Has a standard process been followed
and press statements passed through to both select a preferred candidate and
applicable review/approval channels negotiate salary requirements prior to
prior to issuance? extending a formal written job offer?

Quality Management System Standards 3.5: Process Control
3.5.2 Programs, Projects

Project QMPs will include procedures to ensure use of suitable production and installation
equipment, suitable work environment, qualification/certification of personnel, and
conformance with contractually required standards and codes to ensure quality of the work.
Examples of controlled process components include:
 Establishing the sequence of installation/fabrication
 Safety requirements
 Equipment required to perform the work
 Materials required to perform the work
 Environmental requirements during production or installation (e.g. minimum/maximum

ambient temperatures, evaporation rate, time of day or time of year restrictions)
 Crew size and craft/discipline requirements
 Required qualifications/certifications of personnel performing the work
 Required monitoring processes
 Required inspections and tests
 Applicable codes and standards

Quality Management System Standards 3.6: Inspection & Testing
A p p l i e s t o : A l l W MA T A d e p a r t m e n t s r e s p o n s i b l e f o r m a i n t e n a n c e & c o n s t r u c t i o n
INSPECTION & TESTING
All work performed on WMATA assets and inventory by the Authority and/or contracted
organizations will be subjected to appropriate testing to verify that purchased parts, work or
services delivered meet the Authority’s specified requirements as well as compliance to
applicable federal, state, and local laws and regulations.
Each WMATA QMP shall incorporate appropriate documentation of inspection and testing
requirements consistent with the needs of the project/program or asset.
 Inspection: The act of observing, documenting, and reporting the work, task, or
maintenance procedure to verify whether the practices, processes, and assets comply
with the contract documents and safety requirements. This includes at the source
inspections, receiving inspections of purchased assets, first article inspections, in-
process inspections, and final inspection activities to verify compliance with contract
requirements and requirements of the project specific QMP.
 Testing: Subjecting an item to a set of physical, chemical, environmental, or operating

conditions to verify the item meets quality and safety requirements. This includes
testing of purchased assets, in-process testing and final testing activities to ensure
compliance with contract requirements and the requirements of the project specific
QMP. Testing may also include requirements for obtaining, and maintaining
individual licenses, certifications, and the qualifications of component operators.
Inspection and testing procedures shall be performed and documented by qualified

individuals with knowledge of the specific asset and the procedures defined by the
corresponding specific quality plan, documented procedures or industry standard procedures.
Documents shall include, where appropriate, specifications for inspection or testing

procedures, frequency and location of inspections or tests, requirements for witnessing
inspection or testing, and instances in which inspection or testing at the source is required
prior to shipping.
3.6.1 Inspection & Testing Procedures

Appropriate inspection and testing procedures will be developed as part of each QMP to
ensure the safety, quality, system reliability, service life, and regulatory compliance of each
item or element. Procedures shall reference the appropriate code or standard to be used for
each test or inspection. To ensure these requirements are met, inspection and testing
procedures and documentation of these procedures will be performed by separate, tiered
entities: Quality Control (QC), Quality Assurance (QA), and Owner’s Quality Oversight (OQO).
The specific responsibilities of each entity shall be defined in each QMP.

3.6.1.1 Quality Assurance

Quality Assurance (QA) inspection and testing procedures are intended to directly improve
Quality Control (QC) procedures and outcomes through independent management actions.
The Authority’s designated QA representatives are responsible to verify, that QC acceptance
of the work conforms to specifications and that only work that has been accepted by
documented observations, inspections, verifications, and testing is incorporated into the final
product. QA representatives shall be organizationally independent from QC functions, the
latter being the direct responsibility of the process owner.
3.6.1.2 Owner’s Quality Oversight
Owner’s Quality Oversight (OQO) is any inspection, testing, or auditing performed by a third
party completely independent of both the QC and QA processes. QICO may independently
perform random inspections and testing as well as auditing of QC and QA procedures to
ensure a consistent and quality product, and compliance with the applicable QMP.
3.6.2 Inspection & Testing Documentation

All inspections and testing performed by the Authority or its agents shall be recorded, with
records maintained by the corresponding department, program, or project to serve as
documentation that each item has been accepted and meets the specified requirements.
Each defined inspection and test that is performed on a WMATA asset must:
 Be recorded in a traceable report,
 Document a uniquely identified asset,
 Identify the WMATA employee(s) and/or contractor(s) performing the inspection/test,

and
 Identify whether or not the item has met specifications or has any identified non-
conformances during the reporting period.
All reports will be reviewed and approved by the direct supervisor of the WMATA
representative performing the inspection/testing, or the WMATA representative responsible
for overseeing inspection and testing performed by consultants, contractors or vendors. The
Quality Manager of the respective project or operations department will ensure all required
inspection and testing has been performed and documented prior to placing a product into
service.
QMPs shall also include any software or data systems to be used to assist in creation and
organization of inspection and test documentation. The QMP shall include guidelines for
electronic file naming and archiving, and should include provisions for WMATA
representatives to access electronic documents.

3.6.3 Inspection & Testing Status

WMATA and its designated agents shall identify the inspection and test status of work, tasks
or assets to ensure that only a work product or asset that has successfully passed the specified
inspections and tests is accepted and put into service and that all work is performed according
to applicable procedures or work instructions.
QMPs must include procedures for identifying inspection and test status for work items
throughout production and installation processes as well as inspection and test status for
existing assets in service.
3.6.3.1 Procedures
Procedures for identifying the asset or work item status shall at a minimum include:
 Description of the work item and unique asset identification, as applicable
 List of required inspections and tests, referencing regulatory standards when

applicable
 Method for identifying the status of each item, i.e. conformance or non-conformance
Status During Production (if applicable)

WMATA office/department, project/program, and other QMPs shall establish procedures to
verify and document that specified inspections and tests have been performed on materials
and equipment of a work item, task, or asset during production or maintenance, and that
these components conform to contract documents. Established procedures will ensure that at
the time of receiving purchased assets the status of inspection and testing of that product is
clearly identified physically on the item and that documentation verifying the product
conforms to contract documents is in possession of the Authority or its agent.
Status During Installation (if applicable)

Appropriate procedures to track the inspection and test status of a work item, task or existing
asset will be provided in order to ensure a product that does not conform to the inspection
and testing specified in the QMP is not installed or put into service, including not being placed
into inventory.
No asset or item shall be placed in service until the status of all testing and inspection(s)
required by the specified QMP is completed and documented as meeting contract
requirements or WMATA’s internal procedures, standards, and specifications.

3.6.3.2 Status Documentation

Proper documentation is critical to tracking the inspection and testing status of a product.
Documentation procedures of inspection and test status shall be in place to provide
identification and traceability for conforming and nonconforming assets and items during
production, installation or maintenance.
Physical Identification of Items/Assets

When physically possible, the test and inspection status of an asset will be identified by means
of unique markings, stamps, labels, or other suitable means on the product itself.
Inspection and Test Reports

For assets that require material testing, reports that indicate conformance or non-
conformance to applicable standards or targets will be produced and maintained. QMPs shall
identify the database for tracking material test status, when appropriate.

Quality Management System Standards 3 . 7 : Inspection, Measuring, & Test Equipment
A p p l i e s t o : A l l W MA T A d e p a r t m e n t s t h a t o w n o r u s e i n s p e c t i o n , m e a s u r i n g , o r t e s t
equipment
INSPECTION, MEASURING, & TEST EQUIPMENT
All inspection, measuring, and testing equipment utilized by the Authority or its agents and
contractors to assure that assets, purchased materials, work or services meet requirements
must be uniquely identified, calibrated, verified, and maintained.
The Authority will maintain equipment logs and records that will include at a minimum:
 Equipment Type
 Manufacturer
 Model and/or Serial Number
 Calibration date and frequency required
 Calibration method or procedure
 Results of calibration/verification
 Service records
Inspection, measuring, and testing equipment used will have a visible label, when physically
possible, that displays the latest calibration date as well as the upcoming due date for
calibration of the equipment.
QMPs must identify any applicable equipment under the purview of the respective
department and/or project. Calibration or verification shall be performed in accordance with
applicable national standards, such as the American section of the ASTM (American Society
for Testing and Materials) International standards, or defined standards within the QMP (for
cases in which national standards do not exist) on a pre-set schedule. Individuals performing
calibration or verification activities must be qualified in the appropriate calibration methods.
All testing equipment shall only be used as per manufacturer’s instructions/recommendations

and in a safe manner by personnel trained and certified, when required, to operate it.
3.7.1 Equipment Licenses and Regulations

Ownership and use of testing equipment may require a license from the jurisdiction in which
the equipment will be operating and/or stored. Neither the Authority nor any of its contracted
agents shall own, transport, or operate such equipment without proper and current licensure.
3.7.2 Material Testing Laboratory

When required by procurement documents, contracts, specifications, QMPs, procedures,
policies or other documents, a material testing laboratory will be operated by a designated
agent of the Authority to confirm material meets required specifications prior to installation
and placement into service, and/or to confirm that in-place materials meet specifications.

Quality Management System Standards 3.8: Non-Conformance
NON-CONFORMANCE
WMATA QMPs will establish procedures to:
1. Identify when a work item, existing asset, or task does not conform to requirements
(whether contractual, technical, procedural);
2. Ensure that work items or existing assets that do not conform to contract documents
and specifications are immediately identified and, if applicable, removed or prevented
from being placed into service until an appropriate disposition is determined and
approved;
3. Report upon such non-conformances and determine the appropriate disposition,

which may include replacement, rework, repair, or use as-is; and
4. Document non-conformances in reports, forms, logs, as applicable to verify that only

work that meets requirements is accepted and to facilitate trend and root cause
analysis.
In the case of maintenance departmental QMPs, it is expected for that most non-conformance
tracking will be satisfied using the work order functionality of WMATA’s Asset Management
system, Maximo. Where applicable, such QMPs would therefore present the procedures and
instructions that ensure the correct documentation of each required step in the Asset
Management system.
Quality in Practice
Processes and methods for identifying and tracking non-conformances are

specific to the subject matter and work of each department or project.
Regardless of exactly how a department or project performs these QMS
requirements, they are essential as part of proactively preventing failures in
service and establishing a continual improvement process.
Track inspectors identify non- Transportation supervisors and the
conformances in track assets and Operations Control Center log
log them via the appropriate instances in which standard
forms and systems, where they procedures are not followed and
are tracked until resolution follow-up with re-training.

Quality Management System Standards 3 . 9 : Corrective & Preventive Action
CORRECTIVE & PREVENTIVE ACTION
WMATA QMPs will establish and document corrective action procedures to evaluate,
remediate, and prevent reoccurrence of non-conforming work or assets. These procedures
shall investigate the root cause of nonconforming work and implement action plans to address
the root cause and prevent recurring non-conformance.
Departments should maintain their own internal processes for undertaking internal or external
corrective & preventive actions, as part of instilling a culture of continual improvement.
Additionally, internal reviews or quality assessments performed by the QICO department or
external audits performed by oversight authorities such as the FTA may result in findings and
required internal or external corrective and preventive action.
Elements of Corrective & Preventive Action

When a work item or existing asset is determined to be non-conforming, corrective action
procedures must be in place to identify the root cause of this condition so that it can be
addressed to both rectify the non-conformance and prevent recurrence. These procedures
include:
 Identifying the root cause of the non-conformance. The root cause of a non-
conformance must be identified prior to the responsible party proposing or
implementing an effective corrective action.
 Determining a corrective action plan sufficient to address the root cause and prevent
recurrence of the non-conformance. Upon identification of the root cause, the
responsible party shall determine and propose an action plan that will address the root
cause and prevent future occurrence of the non-conformance.
 Evaluating effectiveness of the corrective action performed. The corrective action shall
be implemented by an agreed upon date and subsequently reviewed to ensure it is
effective in addressing the root cause and preventing the recurrence of the non-
conformance. If found to be ineffective, actions shall be taken to determine if either
the action was not implemented as planned, or the root cause has not been identified
and/or addressed.
 Document and maintain records of the root cause and corrective actions taken.
Corrective actions, including root cause analysis, performed to address non-
conformance shall be documented on a traceable report by the Authority’s quality
representative, and maintained as a quality record in accordance with the QMSP.
The elements of a Preventive Action process are essentially the same, however they are based
on a continuous risk assessment to identify potential non-conformances and take action to
prevent a non-conformance from occurring, rather than responding to one that has already
occurred.

Quality Management System Standards 3.10: Quality Records
QUALITY RECORDS
Quality records are the documents which provide objective evidence that procedures, work
instructions, policies, processes, etc., have been executed as required. They are the
documented evidence that work has been performed in accordance with the specifications,
policies, procedures, requirements of office/department QMPs, project-specific QMPs and
this QMSP.
WMATA QMPs will include procedures for the filing, archiving, maintenance and disposition
of quality records. Established procedures will outline the following processes for the quality
records:
 Identification: QMPs will define the quality records for the office/department,
project/program, maintenance operation, and operations group. Documents that shall
be considered as quality records include, but are not limited to:
o Design Reviews o Personnel Training & Qualification Records

o Material Certifications o Assessment, Review, & Audit Reports
o Material Test Reports o Shipment Authorization & Acceptance Forms
o Asset Inspection Reports o Non-conformance Reports
o Equipment Calibration & Service Records o Corrective Action Reports
(when required by policy/regulatory mandate) o Dispatch records
o Maintenance Work Orders o Operations Center video records
 Collection: QMPs will identify the Authority’s representative responsible for ensuring that
quality records are comprehensive and completed and collected within the specified
timeline.
 Filing: QMPs will establish a process for organizing and indexing quality records. The
established filing system of quality records shall allow for the ability to readily retrieve
documents as needed for review and use. The filing process may also include the use
of metadata or file naming conventions to facilitate ready retrieval.
 Storage: QMPs will describe the method by which quality records are stored to prevent
damage or loss. This shall include the security and back-up of electronic data. The means
for storage of quality records shall allow for the ability to readily retrieve documents as
needed for review and project use.
 Disposition: QMPs will specify retention times, in accordance with contract requirements,
of quality records as well as establish the process for final disposition. Quality records
that are associated with on-going litigation or claims shall be maintained as directed by
the legal department. Quality records related to the safety of a work item will be
maintained while that work item is in service.

Quality Management System Standards 3.12: Training
INTERNAL REVIEWS & QUALITY ASSESSMENTS
Internal reviews and quality assessments comprise a key component of the Authority’s
assurance programs – illustrated in the QICO organization Chart, Section 2.4.1. They are
foundational to the successful implementation of the QMSP through their assurance of
compliance with the requirements and procedures established in QMPs.
QMPs shall designate the quality

representative(s) responsible for the
office/department, project/program, specific
QMP, operations, or maintenance activity. To
•Schedule
ensure the integrity and objectivity of the
•Procedures,
process, only personnel independent of those Review Checklists
having direct responsibility for the activities •Meetings
Inputs •Observations
being reviewed shall carry out internal reviews
and quality assessments.
•Efforts
Internal reviews and quality assessments are Review •Findings
applicable at all levels of the WMATA QMS: Outputs •Recommendations
•Reports
routine tasks, work instructions, procedures,
plans, and the QMP itself are all viable subjects
for review. Areas of focus include: Engineering •Activities Conform
Review •Failures Prevented
& Maintenance; Service Delivery; Capital Outcomes •Continuous
Programs – Management & Execution; and Improvement
Safety & Security. QICO’s internal review and •Quality Work Products
quality assessments framework as applied to
the QMS as a whole and to particular activities
are further described in Section 2.4.2.2.
Required elements and characteristics of reviews and assessments are summarized below.
3.11.1 Planning
Reviews and assessments shall be scheduled at a frequency commensurate with the
importance, risk profile, and previous performance of the activity or its performing
organization. Frequencies may be increased as needed, to more closely monitor performance
or risk.

In preparation for a review or assessment, the lead reviewer shall notify the reviewee(s) of
the upcoming activity and shall develop a review plan to include scope, methodology, and
schedule. The lead reviewer may designate a review team, to include any subject matter
experts who can provide specific insight into the areas under review. The lead reviewer shall
also identify potential participants from the department or office under review, assessment
locations (e.g. office, field, off-site), and any associated logistical requirements such as
software access, travel, and site safety considerations.
3.11.2 Performance
Elements selected for review shall be evaluated against documented requirements and shall
be verified through objective evaluation of evidence either provided by the reviewee or
observed by the reviewers. Objective evidence may include certifications, test reports,
approved submittals, and other quality records.
The lead reviewer will assess each element according to the requirement and the objective
evidence and assign an evaluation using the following terminology:
- Compliant: the assessed element completely meets requirements.
- Recommendation for Improvement: the reviewed element is compliant with

requirements; however, the review team identified potential improvements to
established procedures or work plans to ensure continued compliance.
- Observation or Concern: a reviewed element has minor discrepancies with

requirements and may become non-compliant or present other risks under current
conditions.
- Finding: the assessed element is noncompliant or clearly violates a requirement such

that corrective measures are necessary, and addressed through the corrective action
process described in Section 3.9. Findings are assessed based on risk and assigned
a risk rating; the risk and severity of a finding is one of the primary factors in
determining the priority of corrective action.
3.11.3 Reporting
QMPs shall establish guidelines and templates for summarizing and recording, and reporting
the results of reviews and assessments. QMP’s will also, when warranted, include
requirements and/or forms for reporting and tracking findings resulting from assessments,
Reviews, and other audits, to include response and resolution in accordance with the
corrective action processes defined per Section 3.9.
Completed reports, and checklists shall be maintained as Quality Records in accordance with
Section 3.10.

3.11.4 Scoring
At the conclusion of each internal review the results of what was examined are quantified
and scored based on the reviewee’s performance in the quality management (QM) practice
measure categories defined in Section 2.4.2.2, and a risk evaluation based on the severity of
review findings. Illustrated below are the elements of an internal review that QICO uses to
determine the quality score. This scoring methodology is a component of WMATA’s overall
strategy to drive continual improvement through quantifiable review and assessment results.
What We EXAMINE What We MEASURE What We FIND
Function Reviewed QM Practices Risk Evaluation Quality Score
Engineering & Policies, Procedures & High Rating Exemplary

Maintenance Standards A finding, if consistent quality outcomes,
Departments or offices that A measure of rules and unaddressed could strong management
perform engineering or processes, including Almost Certainly practices, few or no finding
maintenance of WMATA existence/applicability of result in a Major of elevated risk or higher
assets – Rolling Stock, and adherence to, as they failure of a business
process to meet
Satisfactory
Facilities, Guideway and relate to the reviewed
Systems. function. objectives acceptable quality
outcomes, limited areas for
Service Delivery Quality & Compliance Elevated Rating improvement in
A measure of work A finding, if management practices,
Departments or offices that
performed in accordance unaddressed could come findings of elevated
are directly involved in the
with defined requirements, Likely result in a risk or higher
transportation of
such as design Significant failure
passengers to include the Marginal
specifications, workmanship of a business
functions that operate
standards, and tolerances. process to meet generally-acceptable quality
revenue vehicles, Metro
objectives outcomes, multiple areas for
stations and central
Traceability improvement in
communications. Moderate Rating
A measure of organization management practices,
Capital Program - control of documentation A finding, if numerous findings of
Management & and records, including the unaddressed could elevated risk or higher
Execution document control Possibly result in a
Moderate failure of
Deficient
Departments, offices or mechanisms and work order
management. a business process inconsistent and low-quality
projects teams that are
to meet objectives outcomes, apparent
responsible for managing a
deficiencies in management
capital program or project Low Rating practices, numerous
from the initial planning
A finding, if findings of elevated risk or
phase through to project
unaddressed could higher
closure and handoff to
Possibly result in a
Operations.
Minor failure of a
Safety & Security business process to
meet objectives
Departments or offices that
are subject to external
(federal, state or local) and
internal system safety and
system security regulations.

TRAINING
All personnel who perform work for WMATA shall be qualified based on education,
experience, and training as outlined in the QMP. QMPs will establish training procedures for
the identified personnel who perform the work. At a minimum, the QMP will outline the
following processes for training:
 Establish the process by which project or operations teams are trained in the QMP and
understand the importance of quality and their impact on overall quality.
 Identify the training needs of all staff. Training Quality in Practice

needs may vary by role (i.e., Project Manager,
Maintenance Manager, Operations Manager, Metro received the Gold
Engineer, Document Control, etc.); therefore, Safety Award from APTA
QMPs shall utilize a training matrix as appropriate for our Roadway Worker
to identify staff roles and the corresponding, Protection Program - the
relevant training needs for each role. backbone of our safety
 Establish a schedule for providing required training efforts. WMATA's
training. QMPs shall identify how often each program is now
required training will be repeated and when that recognized as a model for
training will be offered to project or department the industry.
staff.
 Evaluate the effectiveness of the training. QMPs shall outline a procedure for reviewing
the effectiveness of training and determine if revisions or additional training is required.
 Maintain all training and qualification documents per Section 3.10. This shall include
documentation associated with each training session (i.e., attendance lists, agendas,
test results, etc.). The results of training evaluations shall be recorded and maintained.
Additionally, project staff qualifications, including completed training, certifications, and
licenses, shall be maintained within project or department files.

Quality Management System Standards 3.13: Customer Focus
CUSTOMER FOCUS
Meeting the requirements and expectations of our paying customers and stakeholders is
paramount. WMATA’s Transportation functions directly serve our riders. The delivery of
quality service to the riding public depends also on numerous departments providing
quality services to internal customers.
3.13.1 Internal Customers

As shown in the diagram in Section 2.2.2, most WMATA departments provide services and
support either directly or indirectly to the Transportation business units which directly serve
riders with transit service.
Departmental QMPs must identify the department’s customers, define how quality can be
described or measured, and identify targets or goals for quality. In this way, the Customer
Focus standard of the Quality Management System goes hand-in-hand with WMATA’s
programs for Business Planning and Performance Measurement programs.
Quality in Practice
The ability for Transportation departments to deliver quality transit

service depends on numerous other WMATA functions, both directly
and indirectly. For example:
•Recruits
Human professional staff
Resources for...
•Contracts for material purchase, to

Procurement be received and inventoried by...
•Supplies replacements parts

Supply Chain to...
Traction
•Maintains power supply so
Power that...
Maintenance
Rail •Operates trains in

revenue service,
Transportation carrying customers

Quality Management System Standards 3.13: Customer Focus
3.13.2 External Customers

Ensuring WMATA meets the needs and expectations of its riders depends on ensuring
continuous effort in tracking measures of service quality and customer satisfaction.
The QMPs for departments responsible for the above functions will identify the process and
method by which these functions are carried out and scoped to best reflect what aspects
of quality are most important to the riding public, and how that information is delivered to
internal customers.
QMPs for departments that utilize this information will describe the processes by which
information is obtained and fed back into decision-making and prioritization in a continual
improvement process. Where applicable, QMPs will emphasize efforts that impact the key
drivers of customer satisfaction.
Source: WMATA’s Vital Signs Report for the third quarter of 2017.

4 APPENDICES
REFERENCES
Federal Transit Administration Circular: Third Party Contracting Guidance: FTA C 4220.1F, Rev. 4, March 18, 2013.
Federal Transit Administration Quality Management System Guidelines: FTA-PA-27-5194-12.1
Federal Transit Administration Quality Assurance and Quality Control Guidelines : FTA-IT-90-5001-02.1
Quality Management Systems – Requirements, International Standards Organization, ISO 9001:2015(E)
Tunnel Security for Public Transit, American Public Transportation Association, Infrastructure Security Working
Group, APTA SS-SIS-RP-16-15, March 2015

APPENDICES
ACRONYMS
APTA American Public Transportation Association

ASTM Association for Testing Materials
CFR Code of Federal Regulations
DHS Department of Homeland Security
DOT United States Department of Transportation
DQP Design Quality Plans
EMT Executive Management Team
FEMA Federal Emergency Management Agency
FTA Federal Transit Administration
GAO Government Accountability Office
ISO International Organization for Standardization
MARC Management Audits, Risk and Compliance
MOA Memoranda of Agreement
NTSB National Transportation Safety Board
OAP Operations Administrative Policy
OIG Office of Inspector General
OQO Owner’s Quality Oversight
QA Quality Assurance
QC Quality Control
QICO Quality Assurance, Internal Compliance and Oversight
QMP Quality Management Plans
QMSP Quality Management System Plan
SAFE Office of System Safety and Environmental Management
SEPP Security Emergency Preparedness Plan
SOP Standard Operating Procedures
SSPP System Safety Program Plan
TOC Tri-State Oversight Committee
WMATA Washington Metropolitan Area Transit Authority

APPENDICES
DEFINITIONS
Assessment – See “Quality Assessment” below.
Assessment Finding or Issue – Record of evidence that a criterion for audit, assessment, or review is being
met (compliance/conformance) or that is not being met (non-compliance/non-conformance).
Assets – An item, part, system, assembly, vehicle or thing that has potential or actual value to WMATA in
maintaining its system in providing reliable service to the public, including but not limited to rolling stock, track,
structures, systems, facilities, stations, major equipment, etc.
Audit – One time or periodic, independent, and documented review and verification of activities, records and
processes to determine their conformity to requirements.
Authority –Washington Metropolitan Area Transit Authority (WMATA)
Calibration – a comparison of two instruments, measuring devices, or standards, one of which is known to be
accurate. Calibration is performed to detect, correlate, eliminate, and report by adjustments any variation in
accuracy of the instrument or measuring device.
Closeout – The process of completing the actions required under a corrective action plan.
Compliance – An affirmative indication or judgment that a product or service has met the requirements of the
relevant specification, contract, or regulation.
Conformance – An affirmative indication or judgment that a product or service has met the requirements of
the relevant specifications, contract, or regulation.
Core QMS Standards – The 15 distinct categories of characteristics, requirements, and best practices whose
development and implementation are essential to WMATA’s adoption of a Quality Management System that
aligns with industry practices.
Corrective Action – Problem remediation, root cause identification, elimination, and prevention of recurrence.
Contract Documents – refers to the documents included in a contract or purchase order that detail the
requirements, specifications, final design, and operating procedures of a procured product or service; contract
documents are used to determine a product’s compliance or conformance with the contract agreement.
Corrective Action Plan - A plan or set of tasks that outline corrective measures planned or already taken to
address external audit recommendations and related deficiencies or findings.
Corrective Action Request - A document requesting corrective action that is issued when activities are not
meeting quality requirements. This action is taken to identify root causes of nonconforming processes or
elements, and is aimed at eliminating the future recurrence of a problem of the same nature.
Deficiencies – Failures associated with internal controls required to meet the desired objective.
Design Input – Criteria, parameters, basis, or other design requirements upon which detailed design is based.
Design Output – Drawings, specifications, and other documents defining technical requirements of structures,
systems, and components.

APPENDICES
Design Review – Formal review of existing or proposed designs to detect and remedy design deficiencies that
would affect fitness-for-use and environmental aspects of the product, process, or service, and/or the
identification of potential improvements of performance, safety, and economic aspects.
Discrepancies – Variation between the actual state versus the required state of a process, service or asset.
Engineer of Record – The individual responsible for the development of Contract documents, and who, as a
registered Professional Engineer endorses (signs and seals) the Record Drawings.
Entrance Meeting – Entrance meetings or discussions signify the beginning of an assessment, review, or audit,
typically include department management and administrative staff involved, and are an opportunity to discuss
the scope, available resources, and other concerns.
Executive Management Team – Senior WMATA managers (primarily titled “Chief” or “Assistant General
Manager”) reporting directly to the General Manager and Chief Executive Officer (GM/CEO).
Exit Meeting – An Exit Meeting signifies the end of fieldwork phase of an assessment or review, and provides
an opportunity for management to discuss the results with the Review Team prior to issuance of reports.
External Audit – Independent and objective review performed by a non-WMATA entity or oversight body that
reports to a third party. This would include, but not limited to, actions taken by the Federal Transit
Administration (FTA); Safety Oversight Board; Federal Emergency Management Agency (FEMA); Department
of Homeland Security (DHS); Jurisdictional Reviews – Operating and Capital (District of Columbia, Maryland,
and Virginia); Government Accountability Office (GAO); External Financial Auditors; External Payroll Auditors
related to Labor Contracts; and consulting firms commissioned or contracted by WMATA management or the
Board of Directors; or the National Transportation Safety Board (NTSB) (collectively “External Auditors”). The
NTSB and WMATA’s Office of Inspector General (OIG) also conduct audits and investigations; however,
resulting recommendations will be tracked and managed in the same manner.
First Article Inspection – A design verification of a given manufacturing process performed by both a supplier
and purchaser to ensure the production process reliably produces what is specified.
Inspection – The act of observing, documenting, and reporting the work in progress to verify whether the
practices, processes, and assets or parts comply with the procedures, work instructions, specifications, or
contract requirements.
Internal Corrective and Preventive Action (iCAPA) – A formal written strategic plan to address issues of
concern, required actions and recommendation resulting from internal reviews or quality assessments.
Internal Review – A type of internal assessment performed by QICO that comprehensively studies and
observes functional areas of WMATA’s operations, and may span multiple departments with broad scopes.
Maintenance – The fixing, repairing, restoring, rehabilitating, and updating of the assets used to deliver service.
Measure – A pre-defined quality or safety & security criterion utilized during an internal review or quality
assessment to score and categorize the results of said review or assessment. QICO has defined a set of Quality
and Safety & Security Measures for this purpose.
Non-compliance – Failure to conform to management direction, documented rules and standards, or

technical requirements.

APPENDICES
Non-conforming Work – Work performed that does not meet the procedure, work instruction, specification,
or contract requirements, and documented by a Non-conformance Report (NCR), requiring review of root-
causes and approval for use-as-is or repair dispositions.
Objective Evidence – Any statement of fact, information, or record, either quantitative or qualitative,
pertaining to a product, process, or service and based on observation, measurement, or test that can be
verified.
Observation – A fact of evidence discovered during an audit and substantiated by objective evidence. Failure
to act in response to an observation may result in a non-conformance.
Operations – The coordinated interaction of assets and personnel that result in the safe, reliable transportation
of people.
Organization – Any entity or grouping of people performing activities that affect the operations of WMATA.
Owner – WMATA in general, or the WMATA department identified as having responsibility for completing a
corrective action. This may also include WMATA’s designated agent or representative.
Owner’s Quality Oversight – The act of overseeing the implementation of a Quality Management Plan by
WMATA or its representative.
Preventive Action – A proactive action implemented to ensure a potential non-conformity does not occur.
Procedure – A specified way to perform an activity.
Process – A set of interrelated resources and activities which transform inputs into outputs or outcomes.
Product – The outcome or result of coordinated business activities, which may comprise a tangible and
discernible item, a service rendered, or a public facility.
Program – A group of related projects managed in a coordinated way to obtain efficiencies or benefits that
would not be realized if the projects were managed individually.
Project – A temporary endeavor undertaken to achieve a specified, unique defined outcome in service,
product, methods, systems, or assets.
Quality Assurance – All planned and systematic activities necessary to provide confidence to management
that a product or service will satisfy given requirements for quality. In the WMATA QMS context, the Quality
Assurance function is performed independently from departments directly performing the work.
Quality Assessment – A type of internal assessment performed by QICO to evaluate conformance to the
procedures and actions documented in Quality Management Plans, as well as success towards achieving
quality targets. Quality Assessments are focused on determining the existence and effectiveness of quality
management standards and practices in day-to-day departmental operations.
Quality Assurance Inspection – The practice of verifying that the appropriate QC processes are followed
consistently, through an independent auditing and confirmation program.
Quality Control – The process by which factors involved in the creation and delivery of assets and services are
verified against specifications and requirements. In the WMATA QMS context, Quality Control is the
responsibility of the process owner (the department directly performing work).

APPENDICES
Quality Control Inspection – Activities which provide a means to control and measure characteristics as they
relate to established requirements. This includes techniques and activities that sustain the Quality of an item
to satisfy given needs and use of such techniques and activities.
Quality Management System – A system of processes and procedures as defined and identified in the QMSP,
comprised of policies, objectives and management plans developed to document requirements for assets,
parts, and services.
Quality Record – Any documents generated by the Quality Organizations that provides objective evidence of
fulfillment of contractual requirements or documents the inspection and testing provided in confirmation of
work activities.
Review – See “Internal Review” above.
Service – The provision of an intangible benefit, which is usually a significant element of a tangible product.
Surveillance - The unannounced act of monitoring or observing specific acts or activities to verify conformance
to the specified requirements.
Recommendation – A recommended action during an assessment or review, substantiated by objective

evidence, suggesting an improvement to a particular operation of the Project.
Risk – An uncertain event or condition that, if it occurs has a positive or negative effect on the organization’s
objectives and operations (both threats and opportunities).
Risk Rating – Is assessed on the combination of the probability of occurrence of risk and the severity of the
risk.
Reject – Disposition indicating the item is unsuitable for its intended purpose and economically or physically
incapable of being either reworked or repaired.
Rework – Disposition that indicates the deficiency can be brought into conformance with the original
requirements through reassembling, reprocessing, reinstallation, or completion of the required operations. It
is also an action to restore nonconforming work to bring it into compliance.
Root Cause Analysis – Process to identify the primary cause of a non-conformance which, if corrected, will
prevent reoccurrences of non-conformance, failures, or unacceptable deviations.
Testing - Subjecting an item to a set of physical, chemical, environmental, or operating conditions to verify
the item meets requirements.
Traceability – The ability to track the history, application, or location of an element, by means of recorded
identifications.
Validation – Confirmation by examination and provision of objective evidence that the particular requirements
for a specific intended use are fulfilled.
Verification – The act of reviewing, inspecting, testing, checking, assessing, or otherwise establishing and
documenting whether items, processes, services, or documents, conform to specified requirements.
Work – the act of producing and installing the product or service to be furnished and provided by WMATA or
its contractors including, design, engineering, construction, supply of vehicles and related systems, utility
adjustments, financing services, operations, maintenance, other work of reconstruction, or reinstatement.

APPENDICES
Working Drawings – An accurate measured, detailed, and scale drawing that serves as a guide to workers for
constructing or manufacturing permanent or temporary elements of the project.

APPENDICES
FTA QMS CROSSWALK

The WMATA QMSP was developed following the overall framework specified in the FTA publication, FTA-
PA-5194-12.1, Quality Management System Guidelines, with various modifications to tailor the QMS to
WMATA’s specific context and nomenclature. The following table is provided as a quick reference
indicating which sections of the WMATA QMSP correspond to the essential elements as specified in the
FTA guide on the following page.
# FTA QMS Element WMATA QMSP Section Reference(s)

Management Commitment in Sections 2.2.1, 2.2.2, 2.4.1 and
1 Management Responsibility
Management Responsibility Procedure (WMATA-INCP-1.01.XX*)
Sections 2.2.3, 2.3, 2.4.3, 3.10 and Documented Quality

2 Documented Quality Management System
Management System Procedure (WMATA-INCP-1.02.XX*)
Section 3.1 and Design Control Procedure (WMATA-INCP-

3 Design Control
1.03.XX*)
Section 3.2 and Document Control Procedure (WMATA-INCP-

4 Document Control
1.04.XX*)
5 Purchasing Section 3.3 and Purchasing Procedure (WMATA-INCP-1.05.XX*)
Section 3.4 and Identification and Traceability of Assets and

6 Product Identification and Traceability
Material Procedure (WMATA-INCP-1.06.XX*)
Section 3.5 and Process Control Procedure (WMATA-INCP-

7 Process Control
1.07.XX*)
Section 3.6 and Inspection, Testing and Status Procedure

8 Inspection and Testing
(WMATA-INCP-1.08.XX*)
Section 3.7 and Inspection, Measuring, and Test Equipment

9 Inspection, Measuring, and Test Equipment
Procedure (WMATA-INCP-1.09.XX*)
Section 3.6.3 and Inspection, Testing and Status Procedure

10 Inspection Testing and Status
(WMATA-INCP-1.08.XX*)
Section 3.8 and Non-Conformance Procedure (WMATA-INCP-

11 Non-Conformance
1.10.XX*)
Section 3.9 and Corrective Action Procedure (WMATA-INCP-

12 Corrective Action
1.11.XX*)
Section 3.10 and Quality Records Procedure (WMATA-INCP-

13 Quality Records
1.12.XX*)
Sections 2.4.2, 3.11 and Internal Reviews and Quality

14 Quality Audits
Assessments Procedure (WMATA-INCP-1.13.XX*)
Sections 2.3.6, 3.12 and Training Procedure (WMATA-

15 Training
INCP-1.14.XX*)
* where “XX” denotes the current document revision

APPENDICES
QMS PROCEDURES
These top level core QMS Procedures are strategic level documents (refer to Section 2.2.3 QMS Hierarchy), and
by virtue of association with the QMSP, they, too, are considered approved by the GM, the Chief of INCP, and
the Managing Director of QICO, and do not require their additional signatures for approval.
Number Title Status

WMATA-INCP-1.01.XX* Management Responsibility Procedure Approved
WMATA-INCP-1.02.XX* Documented Quality Management System Procedure Approved
WMATA-INCP-1.03.XX* Design Control Procedure Approved
WMATA-INCP-1.04.XX* Document Control Procedure Approved
WMATA-INCP-1.05.XX* Purchasing Procedure Approved
WMATA-INCP-1.06.XX* Identification and Traceability of Assets and Material Procedure Approved
WMATA-INCP-1.07.XX* Process Control Procedure Approved
WMATA-INCP-1.08.XX* Inspection, Testing and Status Procedure Approved
WMATA-INCP-1.09.XX* Inspection Measuring and Test Equipment Procedure Approved
WMATA-INCP-1.10.XX* Non-Conformance Procedure Approved
WMATA-INCP-1.11.XX* Corrective and Preventive Actions Procedure Approved
WMATA-INCP-1.12.XX* Quality Records Procedure Approved
WMATA-INCP-1.13.XX* Internal Reviews and Quality Assessment Procedure Approved
WMATA-INCP-1.14.XX* Training Procedure Approved
WMATA-INCP-1.15.XX* Customer Focus Procedure Approved
* where “XX” denotes the current document revision

APPENDICES
QMP TEMPLATE
See attached

TEMPLATE
QUALITY MANAGEMENT SYSTEM (QMS)
Quality Management Plan

[Name of Department or Project]
Revision [#]
[Date of Last Revision]
[Department/Project Name] Quality Management Plan TEMPLATE
REVISION HISTORY
Revision No. Revision Date Description of Changes
Add section/location of revision(s), if not the initial release
QUALITY MANAGEMENT PLAN ADOPTION

Original QMP Prepared by:
[Name] Date
Title (Acronym)
Current Revision Prepared and Submitted by:
[Name] Date
Title (Acronym)
Accountable Executive (Chief Level) Authorization:
[Name] Date
Title (Acronym)
QICO Review and Concurrence
[Name] Date
Managing Director, Quality Assurance, Internal Compliance & Oversight (QICO)
Quality Management Plan 1 Revision x.x (mm/yyyy)

INTRODUCTION
What is this document?

This Quality Management Plan defines the acceptable level of quality, and describes how the organization
ensures the level of quality in its deliverables and work processes. This document has been created as a
roadmap to centrally document the various materials, organizational structures, and processes that
together comprise the Quality Management practices of the [Department or Project Name]. The
framework of the document reflects alignment with the Core Quality Management Standards identified
and described in the WMATA Quality Management System Plan (QMSP).
Rather than being a very large and unwieldy document containing every single relevant document and
piece of information, the Quality Management Plan is intended to provide verifiable summaries and
references to demonstrate that all applicable standards are in place.
QMP Content
While there are 15 Core QMS Standards identified in the WMATA QMSP, not all standards are necessarily
applicable to every department or project. As such, not all standards are necessarily addressed in this
QMP. For additional information on QMPs and their relation to the QMSP framework, please reference
Section 2.3 of the WMATA QMSP.
This QMP template’s prompts and questions are answered using one or more of the following, as
appropriate and applicable to the context:
 Tables
 Hyperlinks to documents/content on the WMATA intranet or enterprise systems
 Descriptions of where documents/content are stored and may be retrieved
 Text/paragraph answers
 Graphics
 Any combination of the above.
Staff from the Office of Quality Assurance, Internal Compliance & Oversight (QICO) assigned to support,
monitor, and provide guidance in the development and implementation of this QMP, are available to
provide ongoing assistance in determining the appropriate format in which to document compliance with
the standards.

ACRONYMS & DEFINITIONS
Acronyms [add to and delete, as appropriate]
APTA American Public Transportation Association

ASTM Association for Testing Materials
CFR Code of Federal Regulations
DHS Department of Homeland Security
DOT United States Department of Transportation
DQP Design Quality Plans
EMT Executive Management Team
FEMA Federal Emergency Management Agency
FTA Federal Transit Administration
GAO Government Accountability Office
ISO International Organization for Standardization
MARC Management Audits, Risk and Compliance
MOA Memoranda of Agreement
NTSB National Transportation Safety Board
OAP Operations Administrative Policy
OIG Office of Inspector General
OQO Owner’s Quality Oversight
QA Quality Assurance
QC Quality Control
QICO Quality Assurance, Internal Compliance and Oversight
QMP Quality Management Plans
QMSP Quality Management System Plan
SAFE Office of System Safety and Environmental Management
SEPP Security Emergency Preparedness Plan
SOP Standard Operating Procedures
SSPP System Safety Program Plan
TOC Tri-State Oversight Committee
WMATA Washington Metropolitan Area Transit Authority

Definitions [add to and delete, as appropriate; refer to QMSP definition section]
Assessment – See “Quality Assessment” below.
Assessment Finding or Issue – Record of evidence that a criterion for audit, assessment, or review is being
met (compliance/conformance) or that is not being met (non-compliance/non-conformance).
Assets – An item, part, system, assembly, vehicle or thing that has potential or actual value to WMATA in
maintaining its system in providing reliable service to the public, including but not limited to rolling stock, track,
structures, systems, facilities, stations, major equipment, etc.
Audit – One time or periodic, independent, and documented review and verification of activities, records and
processes to determine their conformity to requirements.
Authority-Washington Metropolitan Area Transit Authority (WMATA)
Calibration – a comparison of two instruments, measuring devices, or standards, one of which is known to be
accurate. Calibration is performed to detect, correlate, eliminate, and report by adjustments any variation in
accuracy of the instrument or measuring device.
Closeout – The process of completing the actions required under a corrective action plan.
Compliance – An affirmative indication or judgment that a product or service has met the requirements of the
relevant specification, contract, or regulation.
Conformance – An affirmative indication or judgment that a product or service has met the requirements of
the relevant specifications, contract, or regulation.
Core QMS Standards – The 15 distinct categories of characteristics, requirements, and best practices whose
development and implementation are essential to WMATA’s adoption of a Quality Management System that
aligns with industry practices.
Corrective Action – Problem remediation, root cause identification, elimination, and prevention of recurrence.
Contract Documents – refers to the documents included in a contract or purchase order that detail the
requirements, specifications, final design, and operating procedures of a procured product or service; contract
documents are used to determine a product’s compliance or conformance with the contract agreement.
Corrective Action Plan – A plan or set of tasks that outline corrective measures planned or already taken to
address external audit recommendations and related deficiencies or findings.
Corrective Action Request – A document requesting corrective action that is issued when activities are not
meeting quality requirements. This action is taken to identify root causes of nonconforming processes or
elements, and is aimed at eliminating the future recurrence of a problem of the same nature.
Deficiencies – Failures associated with internal controls required to meet the desired objective.
Design Input – Criteria, parameters, basis, or other design requirements upon which detailed design is based.
Design Output – Drawings, specifications, and other documents defining technical requirements of structures,
systems, and components.

1 ORGANIZATION & MANAGEMENT RESPONSIBILITY
Department Scope
[Briefly define the mission, scope, and responsibilities of the department]
Organization of Functions
[Provide materials or link to an updated functional organization chart demonstrating the reporting
relationship of all functional areas under the Accountable Executive for this department/project, down to
the lowest managerial level.]
Management Responsibility
[Identify the managers responsible for Quality Management practices throughout the
department/project; a table format would be ideal]

2 DESIGN CONTROL
For Departmental QMPs
[Provide materials or link to the processes for managing and tracking changes to the design or
configuration of operating assets under the custody of the department.]
For Project QMPs

[Provide materials or link to the Design Quality Plan, including description of the design review processes
in conformance with the standards described in Section 3.1 of the WMATA QMSP.]

3 DOCUMENT CONTROL
Documents Subject to Controls

[Identify controlled documents, where they are stored, and how they are made available for viewing and
dissemination.]
Document Control Processes and Responsibilities

[Identify the designated custodian/owner of controlled documents.]
[Provide materials or link to the processes governing revision and approval of controlled documents.]
[Identify who determines what a controlled document is]
[Ensure that the process includes how controlled documents are initiated, revised, reviewed, stored,
tracked, officially released, etc.]

4 PURCHASING
For Department QMPs:
[Identify the types of tangible items and services that the department procures. E.g. vehicle parts, bulk
materials, construction services, consulting services.]
[Identify who is responsible for initiating and assuring what types of purchases, and who is responsible
for development of specifications/scopes of work.]
[Describe the process by which the qualification of vendors and their ability to successfully
deliver/perform is managed and incorporated into the Purchasing process.]
For Project QMPs, if non-WMATA-administered procurement is utilized for lower-tier goods and services:
Address all the above, plus:
[Describe the organizational framework and procedures used to execute the procurement of goods and
services in support of project delivery.]

5 IDENTIFICATION & TRACEABILITY OF ASSETS & MATERIAL
Applicable Assets & Material

[What types of assets and material must be individually identified and tracked for quality purposes?]
Tracking Systems and Management

[How is the location and status of such assets and material tracked? E.g. describe the numbering system,
use of physical labels, use of asset management system, etc.]
[Who is responsible for the accurate identification & traceability of these assets & material]?

6 PROCESS CONTROL
Controlled Processes
[Identify the tasks performed by the department that are controlled processes.]
Process Systems and Management

[Identify the owners of processes or groups of processes. The process owners are those responsible for
monitoring and updating as needed.]
[Identify where process documents are stored and how are updates disseminated.]

7 INSPECTION, TESTING, & STATUS

For Department QMPs:
[Identify the assets, types of assets, or groups assets subject to Inspection & Testing.]
[Identify who performs Inspection and Testing, and the cycles on which they are performed.]
[Identify who is responsible for establishing Inspection & Testing procedures and cycles.]
[Identify who is accountable for the timely and compliant completion of inspection and testing.]
[Identify where standards and instructions are stored, and who is responsible for this.]
[Describe how the status of inspection/testing activities is tracked and verified.]
For Project QMPs:

[Document how milestones/deliverables are evaluated via inspection, testing, etc. as appropriate prior to
acceptance of deliverables.]

8 INSPECTION, MEASURING, & TEST EQUIPMENT

[What equipment does the department have (or will the project utilize) subject to calibration requirements
per QMSP-SOP-003? If a large volume of individual pieces of equipment, specify the types of equipment.]
[What are the calibration standards used for each type of equipment? Reference WMATA, OEM, or other
documents that establish standards and procedures.]
[Identify procedures that ensure compliance with QMSP-SOP-003, particularly with verifying that only
calibrated equipment is available for use and that any “Out of Cal” equipment is removed from service.]
[Who is responsible assuring compliance?]

9 NON-CONFORMANCE
[Describe how work items or assets that do not conform to requirements are identified.]
[How are identified Non-Conformances tracked? E.g. in an asset management system, in a tracking
spreadsheet, whiteboard, etc.]
[What processes and controls are in place to ensure non-conforming work items are not released into
service or in production?]

10 CORRECTIVE & PREVENTIVE ACTIONS

[Identify the process and responsibility for assigning one or more accountable parties to develop and
execute Corrective Action Plans.]
[How is dissemination and training addressed for any procedures, instructions, or practices that are
modified, added, or removed as part of Correction Action Plan implementation?]
[Identify current active Corrective Action Plans and their corresponding responsible parties.]

11 QUALITY RECORDS
[Identify the types of quality records generated by the department/projects, which may include any of
the types identified in QMSP Section 3.11.]
[Provide materials or link to the governing processes, procedures, and parties responsible for
maintenance, accuracy, and availability of the above types of quality records.]

12 INTERNAL REVIEWS, QUALITY ASSESSMENTS, AND INTERNAL

AUDITS
Applicable if the department/project conducts its own internal audits in addition to the Internal Reviews
and Quality Assessments performed by Offices in the WMATA Internal Compliance branch:
[Identify the organization and practices of any other internal audit and review functions deployed by the
department. For these purposes, Internal audit functions are defined as reporting to the same Executive
(Chief) but operating independently from the functions that they audit.]

13 TRAINING
[Describe the process or system by which skillset requirements are established, staff are evaluated against
requirements, and training is scheduled and provided to address gaps. This process or system should
include description of the responsibilities of appropriate levels of management.]
[Describe the processes by which training is typically provided, and by whom. (e.g. in-house, contracted)]
[Describe the process by which training program effectiveness is evaluated.]
[Describe where and how records of training, qualification, and certification are maintained, and by
whom.]

14 CUSTOMER FOCUS
[Who are the primary customers of the department? (Internal and/or External)]
[What factors drive the satisfaction of the customer, and how would the customer define “Quality”?]
[How are the answers to the previous question established? E.g. Rider surveys, senior management
directives, peer discussions, etc.]


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QUALITY MANAGEMENT

SYSTEM PLAN (QMSP)

Quality Assurance, Internal Compliance & Oversight (QICO)

Quality Management System Plan (QMSP) ii Rev. 1.3, 08/2018

Quality Management System Plan (QMSP) iv Rev. 1.3, 08/2018

WMATA Quality Policy iii

Management Commitment..................................................................................................................................... iii

1 Quality Management: Purpose & Need 1

WMATA Context ............................................................................................................................................. 1

Quality Management .................................................................................................................................... 2

2 WMATA Quality Management System Plan (QMSP) 5

Core QMS Standards .................................................................................................................................... 5

WMATA QMS Framework ........................................................................................................................... 6

QMP Development ....................................................................................................................................... 9

QMS Oversight & Monitoring ................................................................................................................. 14

Quality Management System Plan (QMSP) v Rev. 1.3, 08/2018

3 Quality Management System Standards 19

Design Control .............................................................................................................................................. 21

Document Control ....................................................................................................................................... 25

Identification & Traceability of Assets & Material ............................................................................. 29

Process Control ............................................................................................................................................ 30

Inspection & Testing ................................................................................................................................... 32

Inspection, Measuring, & Test Equipment........................................................................................... 36

Corrective & Preventive Action ............................................................................................................... 38

Quality Records ............................................................................................................................................ 39

Internal Reviews & Quality Assessments ..............................................................................................40

Quality Management System Plan (QMSP) vi Rev. 1.3, 08/2018

3.11.3 Reporting ..................................................................................................................... 41

FTA QMS Crosswalk .................................................................................................................................... 53

Quality Management System Plan (QMSP) vii Rev. 1.3, 08/2018

Quality Management System Plan (QMSP) viii Rev. 1.3, 08/2018

Operate Transport >1 million

Quality Management System Plan (QMSP) 1 Rev. 1.3, 08/2018

1.2.1 QMS Overview

 Reduces wasted time and materials

 Defines and controls processes

 Promotes continuous process improvement

 Maximizes overall efficiency in providing assets and services

 Forms and communicates expectations, engaging employees

 Identifies and prioritizes training opportunities and requirements

 Shifts focus from reactive (correcting failures) to proactive (preventing failures)

It is comprised of documents with increasing levels of specificity:

Strategic Tactical Directive Objective

Quality Management Quality Management Procedures and Work

Quality Management System Plan (QMSP) 2 Rev. 1.3, 08/2018

1.2.2 The Applicability of Quality at WMATA

 Construction Quality: The organization, procedures, inspections, tests, and documentation

 Maintenance Quality: The organization, procedures, inspections, tests, and documentation

 Manufacturing Quality: The procedures, inspections, tests, and documentation used by

Quality Management System Plan (QMSP) 3 Rev. 1.3, 08/2018

[This page intentionally left blank]

Quality Management System Plan (QMSP) 4 Rev. 1.3, 08/2018

CORE QMS STANDARDS

8. Inspection, Testing & Status

Quality Management System Plan (QMSP) 5 Rev. 1.3, 08/2018

WMATA QMS FRAMEWORK

2.2.1 Management Responsibility

 Establishment and implementation of a formal quality management system that is effective,