DFP 2013
DFP 2013
DFP 2013
2013
DELEGATION OF
FINANCIAL POWER 2013
CIVIL ENGINEERING
&
SOIL CONSERVATIOn
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DELEGATION OF FINANCIAL POWER FOR CIVIL ENGINEERING AND SOIL CONSERVATION DEPTT.2013
ANNEXURE
1. These powers can be exercised subject to availability of fund in the approved budget.
While exercising the power delegated, all officers shall scrupulously follow the decisions
of the Corporation as well as executive instruction, if any, issued from time to time
relating to the subject concerned and observe all necessary procedural formalities as
laid down in the Works & Procurement Manual and orders of the Corporation.
2. The executives will exercise the power in consultation with the Finance and Accounts
attached to them by constituting three-member Tender Committee for all cases having
financial value exceeding Rs.100,000/- except for the cases where the financial
concurrence have been specifically exempted.
5. Powers for interpretations or clarifications in respect of any item covered in the schedule
of delegation of powers shall rest with the Member (Finance) of the Corporation.
6. Powers conferred under this delegation shall be applicable to the job as a whole and shall not
be split to circumvent the limits of delegation.
9. Manager, Reservoir Operation and Chief Co-ordinator (SIP) may exercise the power of SE(C)
to the extent and areas of his requirement.
10. Enlistment of contractors for Civil Engineering works shall be made through a
transparent laid down process after every three years.
11. The delegated powers are to operate for all civil works relating to all formations in the
civil engineering circles except the cases where specific power has been delegated to
the authorities of different disciplines.
13. Powers delegated to next subordinate authority can be exercised by the higher
authority.
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DELEGATION OF FINANCIAL POWER FOR CIVIL ENGINEERING AND SOIL CONSERVATION DEPTT.2013
14. Value to be considered for this delegation shall be amount without loading of taxes and
duties.
1) All the powers delegated to the DCE(C) under this delegation should also be exercised by
the Director, Soil Conservation except in cases of technical sanctions of civil works related
to construction and maintenance of colony.
2) All the financial powers delegated to SE(C) can be exercised by the Jt. Director, Soil
Conservation except in cases of technical sanction of civil works related to construction
and maintenance.
3) All the powers delegated to SDE(C)/EE(C) are delegated to the Dy. Director, Soil
Conservation except in cases of technical sanction of civil works related to construction
and maintenance.
4) All other powers specially required for Soil Conservation Deptt. have been spelt out
separately in Annexure.
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DELEGATION OF FINANCIAL POWER FOR CIVIL ENGINEERING AND SOIL CONSERVATION DEPTT.2013
3. Administrative Approval to
repair & maintenance works
3.1 Repair and Maintenance in
Plant & Township Area. Full Power Full Power 150 50 5
REMARKS :
1.
(a) The work comprises of new construction, which would build up new assets and addition
to existing assets. The work includes Plants and Machineries and Tools and Equipment
required for such job.
(b) Member Technical will exercise full power for approved works.
(c) In case of power exercised by DCE and SE, concerned Chief Engineer/ HOP shall be
intimated.
(d) Finance concurrence is not required.
3. (a) In the case of GOMD Civil works, administrative approval is to be given by the
concerned Head of GOMD.
(c) Item 3.2 relates to works not provided in the approved Capital Budget but covered in the
Revenue Budget.
(d) In case of power exercised by DCE, SE and SDE/ EE, concerned Chief Engineer/ HOP
shall be intimated.
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DELEGATION OF FINANCIAL POWER FOR CIVIL ENGINEERING AND SOIL CONSERVATION DEPTT.2013
4.3 Single tender on original Full Power Full Power 100 20 Nil
equipment suppliers /
manufacturers/ public
sector units/ central / state
Govt. Department.
REMARKS :
Sl. No. 4.
(a) Invitation from unlisted parties may be resorted to when the work cannot be executed by
enlisted firm on technical grounds.
(b) Single Tender on ground of emergency/urgency implies offer obtained from a single party
without floating tender enquiry.
(c) For single tender enquiry, reasons for same be recorded in writing while obtaining the approval of the Tender
accepting authority based on approved estimate.
(e) Tender invited from all enlisted contractors selected through Press Advertisement upto the
value of Rs.25 lakh will be treated as open tender.
(f) The term urgency against sl. no. 4.6 shall be guided by OM No.Sectt/EV/DA-3/2005(Vol.II)/80 dated 20.01.11.
(g) Power against sl. no. 4.5 shall be exercised only in case of emergency caused by unforeseen situation arising out of
flood, fire, earthquake, explosions, flash over, accident etc. when there is no time for observation of procedural
formalities. A report of such cases shall be sent to concern Director.
(h) No financial concurrence is required.
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DELEGATION OF FINANCIAL POWER FOR CIVIL ENGINEERING AND SOIL CONSERVATION DEPTT.2013
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DELEGATION OF FINANCIAL POWER FOR CIVIL ENGINEERING AND SOIL CONSERVATION DEPTT.2013
6. Post-award variation due Any Any Any deviation Any deviation Nil
to change in scope/ deviation/alterati deviation /alteration having /alteration
quantity variation / new on having /alteration aggregate price having
items/ substituted items. aggregate price having implication upto aggregate
(i)For works/ implication upto aggregate the value of his price
procurement/services the value of his price award powers implication
approved by higher award powers implication under this item or upto the
authority. under this item or upto the 15% of the value value of his
25% of the value value of his of the work, award powers
of the work, award whichever is under this
whichever is powers lower. item or 10%
lower under this of the value
item or 20% of the work,
of the value whichever is
of the work, lower.
whichever is
lower.
ii) For Any Any Any deviation/ Any
works/procurement/servic deviation/alterati deviation/ alteration having deviation/
es approved by himself or on having price alteration price implication alteration
at lower level implication upto having price up to 20% of the having price
30% of the value implication value of the work implication up
of the work in the up to 25% of in aggregate to 15% of the
aggregate the value of including value of the
including the work in approvals at lower work in
approvals. at aggregate levels. aggregate.
lower levels including
approvals at
lower levels.
REMARKS :
5.(a) Value to be considered for this delegation should be the lowest quoted rates/tendered
amount without loading for taxes etc.
(b) Execution of contracts in PWA Forms should be restricted to works costing upto Rs. 2 lakh
in respect of all works, including earthwork.
(c) Rate Contract/Annual Maintenance Contract shall be covered under this delegation.
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DELEGATION OF FINANCIAL POWER FOR CIVIL ENGINEERING AND SOIL CONSERVATION DEPTT.2013
(d) In case of works where estimate has been prepared on the basis of scheduled rates
and / or standard price of reputed manufacturers or where in absence of the above the same has
been arrived at on the basis of prevailing market rate of Labour and material including reasonable
profit, the tender amount should not normally exceed the amount of technically sanctioned
estimate by more than 10%. However, depending on the situation the following authorities may
accept tender exceeding 10% from the date of the estimate. CE -15%, Director 20% and Member
Technical 30%.
(e) The power under sl. no. 5.2(b) 5.5, 5.6 & 5.7. shall be exercised with proper justification
and the functionaries will assess and certify the reasonability of rates in writing.
(f) Negotiation for cases having financial involvement of more than Rs.1 Lakh shall be
carried out at the appropriate level of TC.
(g) Sl. no. 5.2(b) will be applicable in the case of single response where detailed NIT with
QR is also hosted in the Website.
(h) Power against sl. no. 5.5 shall be exercised only in case of emergency caused by
unforeseen situation arising out of flood, fire, earthquake, explosions, flash over, accident etc.
when there is no time for observation of procedural formalities. A consolidated quarterly report
having expenditure above Rs.15,000/- of such cases should be sent to Member Technical.
b) When the work / supply/services consists of several items, the variation in total awarded
value is to be considered and not in isolation.
d) Member Technical shall have power to approve variation in excess of awarded value due to
change in scope and quantity up to 35% of the value of the award.
e) Approval is not required for acceptance of downward variation from awarded value.
f) In case of new item not covered in the order, a committee will be formed to ascertain the
market rate and same may be approved by authority as per DFP Sl.no.6.
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DELEGATION OF FINANCIAL POWER FOR CIVIL ENGINEERING AND SOIL CONSERVATION DEPTT.2013
REMARKS :
Sl.No. 7.
(a) Power to be exercised not below the authority who accorded tech. sanction to the original
estimate & subject to the condition that such alteration does not cause the value of work to
exceed the limit of their power under Sl. 2 as the case may be. Rate of substituted
alteration items be accepted as per schedule of rate plus/minus accepted rate of original
contract.
(b) Provided execution of work under this delegation including excess quantity, new items,
substituted items etc., if any, should not exceed delegated power under Sl.No.6.
(c) Finance concurrence/consultation is required.
Sl.No.8 (a) Provisional extension of time without deciding the application of LD may be granted by
the Authority competent to grant extension of time. No financial concurrence is necessary.
b) In case of extension of time without imposition of L/D, a certificate shall be furnished that the
delay is not attributable to the contractor.
d) Concerned Member shall exercise the full power under Sl.No. 8(ii).
9. a) The recommendation of appropriate level of tender committee, as the case may be, shall be
obtained.
b) Full power denotes the authority shall have the financial power to accept the tender except
Director. In case of Director, full power means irrespective of the value.
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DELEGATION OF FINANCIAL POWER FOR CIVIL ENGINEERING AND SOIL CONSERVATION DEPTT.2013
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DELEGATION OF FINANCIAL POWER FOR CIVIL ENGINEERING AND SOIL CONSERVATION DEPTT.2013
REMARKS :
Sl.No.10.
(a) Provided that the earlier tender has been finalized and subject to endorsement by the
respective Accounts Office.
(b) Finance concurrence will not be required.
Sl.No.11.
(a) In case of pre-mature replacement on ground of obsolescence, prior approval of Director shall
be obtained for the value above Rs.10 lacs.
(b) Replacement shall be programmed on condition basis only after expiry of normal life of an
assets.
(c) If capital addition is proposed after last unit is declared commercial, the proposal for capital
expenditure shall be subject to the approval of Regulatory Authority ,if required , and shall have
concurrence of Director ( Commercial) .
Sl.No.12.
a)Finance concurrence is not required.
b) For single tender enquiry, reasons for the same are to be recorded in writing while obtaining the
approval of the Tender accepting authority based on approved estimate.
d) Single tender on the ground of urgency / emergency implies offer obtained from a single party
without floating tender enquiry.
e) Power against sl. no. 12.3 (iv ) shall be exercised only in case of emergency caused by unforeseen situation arising
out of flood, fire, earthquake, explosions, flash over, accident etc. when there is no time for observation of procedural
formalities. A report of such cases should be sent to concern Directors.
f) The term urgency against sl. no. 12.3 (iii) denotes unforeseen situation when time does not
permit to follow procedural formalities.
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DELEGATION OF FINANCIAL POWER FOR CIVIL ENGINEERING AND SOIL CONSERVATION DEPTT.2013
REMARKS :
Sl.No. 13.
a) Value, to be considered for this delegation, shall be the lowest quoted rates / tendered amount
without loading for taxes etc.
b) Power for purchase on single tender basis on ground of emergency / urgency shall be
exercised discretely and it will be on the functionaries to assess and certify the reasonability of rate
in writing.
c) Negotiation for cases having financial involvement of more than Rs.100,000 shall be carried
out by the appropriate level of Tender Committee except Sl.No. 13.4.
d) In case of Sl No.13.4 procurement should be effected by a committee for value more than
Rs.15,000/-, including a finance member ,constituted by CE/Project In-charge and report to be
submitted to next superior on monthly basis.
e) Temporary advance may be drawn to the extent of power delegated under sl. no.13.4, by the
respective executives. Price reasonability certificate to be furnished by the functionaries along with
Advance Adjustment.
f) Sl. no. 13.2(b) will be applicable in the case of single response where detailed NIT with QR is
also hosted in the Website.
g) Power against sl. no. 13.3(v) shall be exercised only in case of emergency caused by
unforeseen situation arising out of flood, fire, earthquake, explosions, flash over, accident etc.
when there is no time for observation of procedural formalities. A consolidated quarterly report
having expenditure above Rs.15,000/- of such cases should be sent to Member Technical.
Sl.No14.
a) Remarks under Sl. 12 & 13 will also be applicable in case of Sl. No. 14.
b) Rate contract may be made under the provisions of this clause to avoid repeated tendering
when the requirement is of regular and repetitive nature if situation permits.
c) Director and CE has the full power to invite tender against Sl. No. 14.1(i), 14.2(i) &14.3.
d) Sl. no. 14.2 (ii)) is applicable for the case of single response where detailed NIT with QR is
also hosted in the Website.
e) Temporary advance may be drawn to the extent of power delegated under Sl. No..14.4, by
the respective executives. Price reasonability certificate to be furnished by the functionaries
along with Advance Adjustment.
f) In case of Sl No.14.4 procurement should be effected by a committee for value more than
Rs.15,000/- including a finance member, constituted by CE/Project In-charge.
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DELEGATION OF FINANCIAL POWER FOR CIVIL ENGINEERING AND SOIL CONSERVATION DEPTT.2013
17. Power to negotiate price Full Power Full Power Full Power Full Power Nil
before placement of order / Upto value Upto value
finalization of contract. of contract of contract
acceptable acceptable
by lower by lower
authority authority
REMARKS :
Sl.No.15.
(a) Single tender for Sl. No. 15.2 implies offer obtained from single party without floating tender
enquiry.
(b) Power for purchase on single tender basis on ground of urgency shall be exercised
discretely and it will be on the functionaries to assess and certify the reasonability of rate in
writing.
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DELEGATION OF FINANCIAL POWER FOR CIVIL ENGINEERING AND SOIL CONSERVATION DEPTT.2013
(c) Urgency denotes when there is no time for observing procedural formalities.
Sl.No.16.
a) Rate contract may be made under the provision of this clause to avoid repeated tendering
when the work is of regular and repetitive nature and has to be carried out throughout the
year in case the situation permits.
c) Sl. no. 16.3 is applicable for the case of single response where detailed NIT with QR is also
hosted in the Website.
Sl.No.17.
a) Negotiation for cases having tender value more than Rs.100,000/- shall be carried out by
the appropriate level of Tender Committee.
b) Power to be guided as per provision of W&P Manual and CVC guidelines issued from time
to time.
REMARKS :
Sl.No.18
a) This delegation shall be exercised discreetly and it will be on the functionaries to
assess
and certify the reasonableness of rates in writing.
b) The power to the extent of Rs.2,500/- on each occasion can also be exercised by In
Charge of works Sub-Division subject to annual limit of Rs.25,000/-.
Sl.no.19.
19(.i) This is subject to the following conditions:
a) A reasonable assessment and certification that there has been no downward trend in prices
to the best of his knowledge.
b) The original order was not placed to cover an emergent demand without following prescribed
procedure and price was not escalated to compensate for earlier delivery.
c) Repeat order shall not be placed beyond 12(twelve) months from the date of original order.
e) In case of single unit item or original order not exceeding Rs.2 Lakh, the repeat order to the
extent of original order can be placed.
f) No repeat order shall be placed against original order placed on single offer basis except in
case of OEM/OES/PSU/PAC/ source standardization basis.
b) (i) Sl. No. 19.(i)(a), (b), (d) and (f) shall be applicable.
(ii) Extension order has to be placed within the pendency of original contract along with same
rate, terms & conditions of original contract.
Sl.No.20.
(a) Circumstances leading to such modification shall be recorded.
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DELEGATION OF FINANCIAL POWER FOR CIVIL ENGINEERING AND SOIL CONSERVATION DEPTT.2013
REMARKS :
Sl.No.21.
a) These powers shall be exercised in consultation with finance.
b) This power will be exercised with a view to enable the work to be carried out ensuring that this
does not provide an undue benefit to the contractor.
c) These powers should not be exercised for revision of item rates.
d) Financial implication for the purpose of this item shall be interest bearing, calculated on the
temporary relief provided to the contractor, at the SBI Prime Lending rate irrespective of the fact
that such temporary relief including interest is adjustable /recoverable from the contractor
against requisite BG.
Sl.No.22.
(a) This delegation should be guided by provision in work agreement.
(c) Security Deposit may be refunded after settlement of the final bill and expiry of warranty
period after successful completion of the contract as per provision of work agreement.
(d) Power for premature refund of Security Deposit shall be exercised with the approval of
Tender Accepting Authority / concerned Member (where Board / Chairman is the TAA).
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DELEGATION OF FINANCIAL POWER FOR CIVIL ENGINEERING AND SOIL CONSERVATION DEPTT.2013
(e) Earnest Money of the unsuccessful tenderer(s) may be released within 15 days after
finalization of the tender or where validity offer has expired and the contractor is not
agreeable to extend the validity/ agency is disqualified. EMD for successful bidder to be
released after acceptance of SDBG.
(f) No financial concurrence will be necessary except in case of premature refund of Security
Deposit.
Sl.No.23.
(a) This refers to consultancy with a Professional Institution / Specialist / Consultant /
Accredited Laboratory/ Expert etc. for a specific work on assignment for investigation /
testing & calibration / review / report / advice etc.
(b) Order on Govt. / Govt. controlled agency / Universities / Laboratories etc. may be placed
on single offer basis.
(c) Where there are known agencies in the market for rendering such services, rates should be obtained at least
from three of them.
24.2 Hiring Full Power Full Power Full Power Nil Nil
25. Borrowing / lending of Full Power Full power Full power Nil Nil
steel/cement & other
materials from / to Govt.
Undertaking and Deptt. /
Local or Statutory Body.
26. Hiring of vehicles on casual / Up to Up to Rs 1.00 Up to Rs Up to Rs
temporary basis on grounds Rs 3.00 lakhs lakhs per case 0.30lakhs per 0.20lakhs per
of urgency / Emergency and in each case subject to a case subject to case subject to
on the basis of single tender limit of Rs10 a limit of Rs1.5 a limit of
lakhs in a lakhs in a Rs1.0lakh in a Nil
financial year financial year financial year
27. Sanction to pay demurrage, Full Power Full Power Upto Upto Nil
wharfage charges and other Rs.10,000 in Rs.5,000 in
allied charges. each case case subject
subject to an to an overall
aggregate of limit of
Rs.50000 in a Rs.25,000
financial year in a financial
including year
approvals at
lower levels
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DELEGATION OF FINANCIAL POWER FOR CIVIL ENGINEERING AND SOIL CONSERVATION DEPTT.2013
REMARKS :
Sl.No.24.1
(a) While letting out, it is also to be ensured that adequate security is obtained and the
progress of the work at the station will not be affected. Rate of letting will be fixed by a
committee constituted by Chief Engineer.
(b) No finance concurrence will be required if the charges are made as fixed by the
Corporation/Govt./semi Govt. Deptt. from time to time.
Sl. No. 24.2 The period of hiring should not normally exceed one month in each case. This is
subject to certification of reasonableness of the rate by the incumbent.
Sl.No.25.
(a) Record of such transaction should be maintained in a register with information to Accounts
so that replenishment of the materials can be made/obtained at the earliest opportunity.
(b) Settlement of transaction, if required, may be agreed upon on payment basis when the
same is not disadvantageous to the Corporation and the same is approved by the CE.
Sl.No.26.
(a) Period of hiring in each case should not exceed 60 days at a time.
(b) Such power should be exercised judiciously and it will be incumbent on the functionaries to
assess and certify that reasonability of rates in writing.
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DELEGATION OF FINANCIAL POWER FOR CIVIL ENGINEERING AND SOIL CONSERVATION DEPTT.2013
Sl.No.27.
(a) Power shall be exercised after proper investigation.
(b) Each case referred to herein shall mean one consignment covered by each bill of
lading/GR/RR/LR.
Sl.No.28.
(a) The power is to be exercised subject to investigation by a committee duly constituted by
Director/CE with representative from Finance. A copy of the report together with approval
to write off shall be sent to A/cs for necessary adjustment.
(b) In case of loss due to theft, fraud or negligence it should be ensured that –
i.The loss does not disclose a defect in system, the amendment of which requires Corpn.
Sanction.
ii. The negligence on the part of Corpn. Employee(s) is not such that it calls for disciplinary
action.
iii. FIR is lodged in case of theft.
iv. A report is submitted to Member Secy. of the Corpn.
v. Amount should be based on Written Down Value (WDV)/Book value of the item, as the
case
may be. Write off of losses should take place after tendering for sale/disposal is finalized.
29.2 Declaration of stores & T&P Full Power Full Power Upto Upto Nil
including motor vehicles as Rs.2 Lacs Rs.50,000
unserviceable. in each in each
case except case
motor except
vehicle motor
vehicle
30. Hiring of houses & land
(including administrative
approval, invitation and
opening of tender)
30.1 House for office & godown Full Power Full power Upto Upto Nil
purposes. Rs.0.10 Lac Rs.0.05
in each Lac in each
case case
30.2 House for residential purposes Full power Full power Nil Nil Nil
30.3 Land Full power Full power Nil Nil Nil
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DELEGATION OF FINANCIAL POWER FOR CIVIL ENGINEERING AND SOIL CONSERVATION DEPTT.2013
REMARKS :
29.1. In respect of surplus material, before sale to outsiders, attempt should be made to transfer
the materials to another unit of DVC where it may be required. CMM and COS/Addl. COS are to
be consulted before taking action.
29.2 For declaration of stores of value above Rs.5,000 as unserviceable, the declaration shall be
made on assessment by a survey committee including finance member to be set up by Director
/CE.
b) Amount should be based on Written Down Value (WDV)/Book value of the item, as the case may be.
Sl.No.30.
(a) Hiring for a maximum period of one year at a time.
(b) Expenditure on hiring shall be covered by the sanctioned estimate of site work concerned.
35. Power to sign agreement on Full Power Full Power Full Full Full Power
behalf of the Corporation after approved approved Power Power approved by
acceptance of tender by by higher by higher approved approved himself.
competent authority. authority authority by by himself
himself, and DCE
CE &
Director
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DELEGATION OF FINANCIAL POWER FOR CIVIL ENGINEERING AND SOIL CONSERVATION DEPTT.2013
REMARKS :
Sl.No.31.1 Provided the entire expenses are met by the landlord and the work is undertaken at his
request in writing and required approval is obtained by the landlord for the improvement/extension
from the competent authority.
Sl.no.31.2 Provided the landlord agrees in writing to pay the full cost as per terms of tenancy. In
case no such clause is included in terms of tenancy, the CE and above can accord approval at
Corporation cost upto Rs.50,000/- per annum.
Sl.No.33.
(a) The structural condition of the Buildings is to be assessed by a Committee of engineers to
be constituted by the CE (Civil)/ Director. The Committee should specifically recommend
for declaring the buildings unserviceable/abandoned and recommend for demolition.
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DELEGATION OF FINANCIAL POWER FOR CIVIL ENGINEERING AND SOIL CONSERVATION DEPTT.2013
REMARKS :
(c) The defaulting party shall be subjected to penal action as per contract and EMD / SDBG, if any
shall be forfeited.
Sl.No.37.
Sl.No.38
a) Power to be exercised in consultation with a committee with Finance as one of the members
and subject to observance of rules and procedures prescribed by the Corporation from time to
time.
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DELEGATION OF FINANCIAL POWER FOR CIVIL ENGINEERING AND SOIL CONSERVATION DEPTT.2013
REMARKS :
1. a) Reserve price of the farm products should be fixed by a Committee consisting of Jt.
Director/Dy. Director (Forest), representative of Finance.
b) All the tenders exceeding Rs.20,000/- and upto Rs.2 Lacs of the value of the farm
produced should be approved by the Committee as indicated in 1 above.
c) Tender for any farm produced exceeding Rs.2 Lakhs, will be accepted with the
approval of the Committee consisting of the Director (As Chairman) concerned Dy.
Director and representative of Finance not below the rank of Asst. Manager.
d) Timber/forest produce should not be sold below approved rate of the State Govt.
(Forest Deptt.) and in compliance with the relevant statutory provisions of State
Govt./Forest Deptt.
e) The above power shall be exercised subject to the acceptance of highest bid.
2. a) Period of hiring on each occasion for each farm contract for hire shall be finalized in
consultation with local finance/Accounts/TC except in case of Sl. No. 2.2.
b) The reason for urgency should be recorded. in case of Dy. Director, report of each case
of hiring should be sent to Director (SCD). Reasonability of rates be certified by the
incumbent in writing.
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DELEGATION OF FINANCIAL POWER FOR CIVIL ENGINEERING AND SOIL CONSERVATION DEPTT.2013
REMARKS :
4. a) Subject to budget provision and in consultation with Finance/TC excepting that such
consultation will not be required for order value upto Rs.50000/-.
c) Fertilizers should be procured as far as possible from the Govt. Agencies and not
exceeding the approved rate of the State Govt.
d) Sl. No. 4.1 shall be exercised only in case of urgency when there is no time for
observing procedural formalities with report to the next higher authority.
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DELEGATION OF FINANCIAL POWER FOR CIVIL ENGINEERING AND SOIL CONSERVATION DEPTT.2013
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