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DELEGATION OF FINANCIAL POWER FOR CIVIL ENGINEERING AND SOIL CONSERVATION DEPTT.

2013

DELEGATION OF
FINANCIAL POWER 2013

Damodar Valley Corporation


DVC Towers, VIP Road, Kolkata 700 056

CIVIL ENGINEERING

&

SOIL CONSERVATIOn

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DELEGATION OF FINANCIAL POWER FOR CIVIL ENGINEERING AND SOIL CONSERVATION DEPTT.2013

ANNEXURE

GENERAL CONDITIONS FOR DELEGATION OF FINANCIAL POWER


FOR CIVIL ENGINEERING AND SOIL CONSERVATION DEPTT. 2013

1. These powers can be exercised subject to availability of fund in the approved budget.
While exercising the power delegated, all officers shall scrupulously follow the decisions
of the Corporation as well as executive instruction, if any, issued from time to time
relating to the subject concerned and observe all necessary procedural formalities as
laid down in the Works & Procurement Manual and orders of the Corporation.

2. The executives will exercise the power in consultation with the Finance and Accounts
attached to them by constituting three-member Tender Committee for all cases having
financial value exceeding Rs.100,000/- except for the cases where the financial
concurrence have been specifically exempted.

3. Powers as delegated to different executives under this DFP cannot be re-delegated


further.

4. Officers are expected to be vigilant in respect of expenditure from the Corporation’s


fund, as a person of ordinary prudence would exercise in respect of expenditure of his
own money.

5. Powers for interpretations or clarifications in respect of any item covered in the schedule
of delegation of powers shall rest with the Member (Finance) of the Corporation.

6. Powers conferred under this delegation shall be applicable to the job as a whole and shall not
be split to circumvent the limits of delegation.

7. Power of SDE/EE as referred to in this schedule is applicable to SDE/EE in-charge of


the division.
8. For Civil work Inside Power House, Plant Chiefs can exercise all the powers of CE[C] except
issuance of technical sanction.

9. Manager, Reservoir Operation and Chief Co-ordinator (SIP) may exercise the power of SE(C)
to the extent and areas of his requirement.

10. Enlistment of contractors for Civil Engineering works shall be made through a
transparent laid down process after every three years.

11. The delegated powers are to operate for all civil works relating to all formations in the
civil engineering circles except the cases where specific power has been delegated to
the authorities of different disciplines.

12. Full power means irrespective of the value of works/procurement/services.

13. Powers delegated to next subordinate authority can be exercised by the higher
authority.
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DELEGATION OF FINANCIAL POWER FOR CIVIL ENGINEERING AND SOIL CONSERVATION DEPTT.2013

14. Value to be considered for this delegation shall be amount without loading of taxes and
duties.

15. This schedule supersedes all previous orders on the subject.

Soil Conservation Deptt.:

1) All the powers delegated to the DCE(C) under this delegation should also be exercised by
the Director, Soil Conservation except in cases of technical sanctions of civil works related
to construction and maintenance of colony.

2) All the financial powers delegated to SE(C) can be exercised by the Jt. Director, Soil
Conservation except in cases of technical sanction of civil works related to construction
and maintenance.

3) All the powers delegated to SDE(C)/EE(C) are delegated to the Dy. Director, Soil
Conservation except in cases of technical sanction of civil works related to construction
and maintenance.

4) All other powers specially required for Soil Conservation Deptt. have been spelt out
separately in Annexure.

5) Director, Soil Conservation Department, DVC, Hazaribagh is authorised to revise the


Minimum Wages of daily rated workers engaged under Forestry / Colony Beautification /
Agricultural Operations etc. within the State of Jharkhand and West Bengal as per the rates
approved by the respective State Governments through Notification.

6) Director, Soil Conservation Department, DVC, Hazaribagh is authorised to revise the


Schedule of Rates of Earth works for the activities related to the Soil Conservation
Department as and when the State Govt. review the rates through Minimum Wage
Notification. This delegation will, however, be restricted to application of Minimum Wages
to Earth works only.

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DELEGATION OF FINANCIAL POWER FOR CIVIL ENGINEERING AND SOIL CONSERVATION DEPTT.2013

DELEGATION OF FINANCIAL POWER FOR CIVIL ENGINEERING WORK

Sl. Nature of Power Authority and extend of delegation


No. (RUPEES IN LAKHS)
Director CE D.C.E. S.E. SDE/EE
(1) (2) (3) (4) (5) (6) (7)
1. Administrative sanction to
capital works 1000 700 100 50 Nil

2. Power to accord technical


sanction to detailed estimates Full Power Full Power 200 50 25
for civil works

3. Administrative Approval to
repair & maintenance works
3.1 Repair and Maintenance in
Plant & Township Area. Full Power Full Power 150 50 5

3.2 New Works in Plant &


Township Area. 125 70 25 Nil Nil

REMARKS :
1.
(a) The work comprises of new construction, which would build up new assets and addition
to existing assets. The work includes Plants and Machineries and Tools and Equipment
required for such job.
(b) Member Technical will exercise full power for approved works.
(c) In case of power exercised by DCE and SE, concerned Chief Engineer/ HOP shall be
intimated.
(d) Finance concurrence is not required.

2. (a) No financial concurrence is required.


(b) No officer can accord revised technical sanction to an estimate originally sanctioned
by higher authority.
(c) Revised technical approval shall have to be obtained in case detailed estimates (original
or revised) exceed originally sanctioned amount by more than 10%.

3. (a) In the case of GOMD Civil works, administrative approval is to be given by the
concerned Head of GOMD.

(b) No financial concurrence is required for administrative approval.

(c) Item 3.2 relates to works not provided in the approved Capital Budget but covered in the
Revenue Budget.
(d) In case of power exercised by DCE, SE and SDE/ EE, concerned Chief Engineer/ HOP
shall be intimated.

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DELEGATION OF FINANCIAL POWER FOR CIVIL ENGINEERING AND SOIL CONSERVATION DEPTT.2013

Sl. Nature of Power Authority and extend of delegation


No. (RUPEES IN LAKHS)
Director CE D.C.E. S.E. SDE/EE
4. Invitation and opening of
tender for approved works

4.1 Open Tender Full Power Full Power 200 100 10

4.2 Limited Tender Full Power Full Power 100 30 3

4.3 Single tender on original Full Power Full Power 100 20 Nil
equipment suppliers /
manufacturers/ public
sector units/ central / state
Govt. Department.

4.4 Single tender on the basis 100 50 .25 Nil Nil


of single source
certificate/source
standardization on other
than PSU.

4.5 Single tender on ground of Full Power 50 Nil Nil Nil


emergency

4.6 Single tender on ground of 70 30 15 3 1


urgency

REMARKS :

Sl. No. 4.
(a) Invitation from unlisted parties may be resorted to when the work cannot be executed by
enlisted firm on technical grounds.

(b) Single Tender on ground of emergency/urgency implies offer obtained from a single party
without floating tender enquiry.

(c) For single tender enquiry, reasons for same be recorded in writing while obtaining the approval of the Tender
accepting authority based on approved estimate.

(d) Urgency is to be certified at the level of CE & above.

(e) Tender invited from all enlisted contractors selected through Press Advertisement upto the
value of Rs.25 lakh will be treated as open tender.

(f) The term urgency against sl. no. 4.6 shall be guided by OM No.Sectt/EV/DA-3/2005(Vol.II)/80 dated 20.01.11.
(g) Power against sl. no. 4.5 shall be exercised only in case of emergency caused by unforeseen situation arising out of
flood, fire, earthquake, explosions, flash over, accident etc. when there is no time for observation of procedural
formalities. A report of such cases shall be sent to concern Director.
(h) No financial concurrence is required.

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DELEGATION OF FINANCIAL POWER FOR CIVIL ENGINEERING AND SOIL CONSERVATION DEPTT.2013

Sl. Nature of Power Authority and extend of delegation


No. (RUPEES IN LAKHS)
Director CE D.C.E. S.E. SDE/EE
5. Acceptance of tender
against tender invited
under Sl. No. 4 above
5.1 a)Open tender 1000 700 100 50 5

b) Single response 100 50 10 5 Nil


against open tender

5.2 a)Limited tender 500 200 50 10 2

b)Single response 50 20 5 2 Nil


against limited tender

c) Single response 30 10 2 1 Nil


against Limited Tender

5.3 Single tender on original 500 200 30 5 Nil


equipment suppliers /
manufacturers/ public
sector units/ central /
state Govt. Department.

5.4 Single tender on the 200 100 10 2 Nil


basis of single source
certificate/source
standardization on other
than PSU.

5.3 Acceptance of single 100 40 Nil Nil Nil


tender on ground of
emergency

5.4 Acceptance of single 50 20 5 2 0.50


tender on ground of
urgency

5.5 Award of contract by 10 5 2 1 Nil


negotiation without
normal tendering
procedure. (All such
negotiation is made by
level based TC if the
value is more than 1
lakhs.

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DELEGATION OF FINANCIAL POWER FOR CIVIL ENGINEERING AND SOIL CONSERVATION DEPTT.2013

Sl. Nature of Power Authority and extend of delegation


No. (RUPEES IN LAKHS)
Director CE D.C.E. S.E. SDE/
EE
5.6 Award of Deposit
Works to various 200 100 Nil Nil Nil
Govt. Agencies
including Technical
approval and
administrative
approval of cost
estimates.

6. Post-award variation due Any Any Any deviation Any deviation Nil
to change in scope/ deviation/alterati deviation /alteration having /alteration
quantity variation / new on having /alteration aggregate price having
items/ substituted items. aggregate price having implication upto aggregate
(i)For works/ implication upto aggregate the value of his price
procurement/services the value of his price award powers implication
approved by higher award powers implication under this item or upto the
authority. under this item or upto the 15% of the value value of his
25% of the value value of his of the work, award powers
of the work, award whichever is under this
whichever is powers lower. item or 10%
lower under this of the value
item or 20% of the work,
of the value whichever is
of the work, lower.
whichever is
lower.
ii) For Any Any Any deviation/ Any
works/procurement/servic deviation/alterati deviation/ alteration having deviation/
es approved by himself or on having price alteration price implication alteration
at lower level implication upto having price up to 20% of the having price
30% of the value implication value of the work implication up
of the work in the up to 25% of in aggregate to 15% of the
aggregate the value of including value of the
including the work in approvals at lower work in
approvals. at aggregate levels. aggregate.
lower levels including
approvals at
lower levels.

REMARKS :

5.(a) Value to be considered for this delegation should be the lowest quoted rates/tendered
amount without loading for taxes etc.

(b) Execution of contracts in PWA Forms should be restricted to works costing upto Rs. 2 lakh
in respect of all works, including earthwork.

(c) Rate Contract/Annual Maintenance Contract shall be covered under this delegation.

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DELEGATION OF FINANCIAL POWER FOR CIVIL ENGINEERING AND SOIL CONSERVATION DEPTT.2013

(d) In case of works where estimate has been prepared on the basis of scheduled rates
and / or standard price of reputed manufacturers or where in absence of the above the same has
been arrived at on the basis of prevailing market rate of Labour and material including reasonable
profit, the tender amount should not normally exceed the amount of technically sanctioned
estimate by more than 10%. However, depending on the situation the following authorities may
accept tender exceeding 10% from the date of the estimate. CE -15%, Director 20% and Member
Technical 30%.

(e) The power under sl. no. 5.2(b) 5.5, 5.6 & 5.7. shall be exercised with proper justification
and the functionaries will assess and certify the reasonability of rates in writing.

(f) Negotiation for cases having financial involvement of more than Rs.1 Lakh shall be
carried out at the appropriate level of TC.

(g) Sl. no. 5.2(b) will be applicable in the case of single response where detailed NIT with
QR is also hosted in the Website.

(h) Power against sl. no. 5.5 shall be exercised only in case of emergency caused by
unforeseen situation arising out of flood, fire, earthquake, explosions, flash over, accident etc.
when there is no time for observation of procedural formalities. A consolidated quarterly report
having expenditure above Rs.15,000/- of such cases should be sent to Member Technical.

6. a) It does not include variation in rates.

b) When the work / supply/services consists of several items, the variation in total awarded
value is to be considered and not in isolation.

c) Revised sanction shall be obtained in respect of works/supply wherever necessary.

d) Member Technical shall have power to approve variation in excess of awarded value due to
change in scope and quantity up to 35% of the value of the award.

e) Approval is not required for acceptance of downward variation from awarded value.

f) In case of new item not covered in the order, a committee will be formed to ascertain the
market rate and same may be approved by authority as per DFP Sl.no.6.

g) Substitution of an item of work is to be regulated under this delegation provided the


substituted item is included in the approved schedule of rates.

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DELEGATION OF FINANCIAL POWER FOR CIVIL ENGINEERING AND SOIL CONSERVATION DEPTT.2013

Sl. Nature of Power Authority and extend of delegation


No. (RUPEES IN LAKHS)
Director CE D.C.E. S.E. SDE/EE
7. Power to alteration in Full Full Full Full Power for Full
constn./maintenance details of Power Power Power for order Power for
work during execution due to for order order approved by order
change in scope/quantity. approve approved himself or by approved
d by by lower by
himself himself or authority himself
or by by lower
lower authority
authority
8. i) Extension in completion period in Full powers Full Full Full Power for Full
respect of works and supplies with/ powers for Power for order Power for
without imposition of LD contracts order approved by order
approved approved himself or by approved
by himself by lower by
or lower himself or authority himself
authority by lower
authority
ii) Reduction /waiver of LD in case of Full powers Full Full powers Full powers for Nil
works/Purchase Contract for powers for for contracts
contracts contracts contracts approved lower
approved approved approved authority
by himself by himself by himself
or lower or lower or lower
authority authority authority
9. Power to reject irregular / Full Full Full Full Power Full
unbalanced tender Power Power Power Power

REMARKS :

Sl.No. 7.
(a) Power to be exercised not below the authority who accorded tech. sanction to the original
estimate & subject to the condition that such alteration does not cause the value of work to
exceed the limit of their power under Sl. 2 as the case may be. Rate of substituted
alteration items be accepted as per schedule of rate plus/minus accepted rate of original
contract.
(b) Provided execution of work under this delegation including excess quantity, new items,
substituted items etc., if any, should not exceed delegated power under Sl.No.6.
(c) Finance concurrence/consultation is required.

Sl.No.8 (a) Provisional extension of time without deciding the application of LD may be granted by
the Authority competent to grant extension of time. No financial concurrence is necessary.

b) In case of extension of time without imposition of L/D, a certificate shall be furnished that the
delay is not attributable to the contractor.

c) Justification for waiver/ reduction of LD shall be recorded.

d) Concerned Member shall exercise the full power under Sl.No. 8(ii).

9. a) The recommendation of appropriate level of tender committee, as the case may be, shall be
obtained.
b) Full power denotes the authority shall have the financial power to accept the tender except
Director. In case of Director, full power means irrespective of the value.

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DELEGATION OF FINANCIAL POWER FOR CIVIL ENGINEERING AND SOIL CONSERVATION DEPTT.2013

Sl. Nature of Power Authority and extend of delegation


No. (RUPEES IN LAKHS)
Director CE D.C.E. S.E. SDE/EE
10. Transfer of Earnest Money Full Full Full Power Full Power Full Power
from one tender to another Power power upto value upto value of for order
for the same contractor. of contract contract approved by
acceptable acceptable by himself
by himself himself or
or lower lower authority
authority
11. Technical and administrative
approval of indents for
capital items to be
purchased.
11.1 Purchase of Plant &
Machineries and special 800 600 50 10 Nil
tools & plant other than
motor vehicles.

11.2 Purchase of Plant &


Machinery and special
tools & plant (excepting 1000 700 100 50 Nil
motor vehicles) in
replacement of existing
ones.
11.3 Purchase of tools &
accessories 20 10 2 1 Nil

12. Approval for invitation and


opening of tender against
sanctioned vide Sl. No. 11
above.
12.1 Open Tender Full Power Full Power 200 100 20

12.2 Limited Tender Full Power Full Power 100 50 5

12.3 Single Tender


i) Where Proprietary Article 700 500 25 10 Nil
Certificate (PAC) has been given
or where Source Standardization
(SS) has been approved on
other than PSU/Govt.
Organization.

ii) On original equipment


suppliers/ manufacturers/ Public Full Power Full Power 50 20 Nil
sector Undertakings/
Govt.authority

iii) On ground of urgency 100 70 10 2 Nil


iv) On grounds of Full Power 50 Nil Nil Nil
emergency

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DELEGATION OF FINANCIAL POWER FOR CIVIL ENGINEERING AND SOIL CONSERVATION DEPTT.2013

REMARKS :

Sl.No.10.
(a) Provided that the earlier tender has been finalized and subject to endorsement by the
respective Accounts Office.
(b) Finance concurrence will not be required.

Sl.No.11.

(a) In case of pre-mature replacement on ground of obsolescence, prior approval of Director shall
be obtained for the value above Rs.10 lacs.

(b) Replacement shall be programmed on condition basis only after expiry of normal life of an
assets.

(c) If capital addition is proposed after last unit is declared commercial, the proposal for capital
expenditure shall be subject to the approval of Regulatory Authority ,if required , and shall have
concurrence of Director ( Commercial) .

Sl.No.12.
a)Finance concurrence is not required.

b) For single tender enquiry, reasons for the same are to be recorded in writing while obtaining the
approval of the Tender accepting authority based on approved estimate.

c) Urgency is to be certified at the level of CE/ project Head & above.

d) Single tender on the ground of urgency / emergency implies offer obtained from a single party
without floating tender enquiry.

e) Power against sl. no. 12.3 (iv ) shall be exercised only in case of emergency caused by unforeseen situation arising
out of flood, fire, earthquake, explosions, flash over, accident etc. when there is no time for observation of procedural
formalities. A report of such cases should be sent to concern Directors.

f) The term urgency against sl. no. 12.3 (iii) denotes unforeseen situation when time does not
permit to follow procedural formalities.

g) The term urgency shall be guided by OM No.Sectt/EV/DA-3/2005(Vol.II)/80 dated 20.01.11.

Sl. Nature of Power Authority and extend of delegation


No. (RUPEES IN LAKHS)
Director CE D.C.E. S.E. SDE/EE
13. Acceptance of tender called
vide Sl. No. 12 above
13.1 i) Open Tender 1000 700 100 50 10
ii) Single response against 100 50 10 5 Nil
open Tender
13.2 a) Limited Tender 500 300 50 10 2
Up to Rs in lakhs
b) Single response against 50 30 10 5 Nil
Limited Tender
c) Single response against 30 15 5 3 Nil
Limited Tender
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DELEGATION OF FINANCIAL POWER FOR CIVIL ENGINEERING AND SOIL CONSERVATION DEPTT.2013

Sl. Nature of Power Authority and extend of delegation


No. (RUPEES IN LAKHS)
Director CE D.C.E. S.E. SDE/EE
13.3 Single Tender:-

i) Single tender on original.


Equipment suppliers/ manufacturers 1000 700 50 20 Nil
other than Public Sector
Undertakings or Govt.
Organizations.

ii) Single tender on Public Sector


Undertakings or Govt. 200 100 Nil NIl Nil
Organizations.

iii) Single Tender against Approved 300 200 5 2 Nil


PAC or Source Standardization on
other than PSU.

iv) On ground of urgency 50 20 5 1 Nil

v) On grounds of emergency 150 50 Nil Nil Nil


13.4 Procurement without calling
for tender / quotation. 1 0.50 0.20 0.10 Nil

14. Procurement of stores :


(including approval, invitation
& acceptance of tender)
14.1 i) By inviting open tender /
enquiry. 1000 700 100 50 10

ii) Single response against open


tender 100 50 10 5 Nil

14.2 i) By inviting limited tender /


quotation 1000 250 35 10 2

ii) Single response against 50 30 10 5 Nil


Limited Tender
iii) Single response against 30 15 5 2 Nil
Limited Tender

14.3 Single Tender on ground of


urgency 50 20 5 2 Nil

14.4 Direct procurement from


market without calling for 1 0.50 0.20 0.10 Nil
tender quotation.

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DELEGATION OF FINANCIAL POWER FOR CIVIL ENGINEERING AND SOIL CONSERVATION DEPTT.2013

REMARKS :

Sl.No. 13.

a) Value, to be considered for this delegation, shall be the lowest quoted rates / tendered amount
without loading for taxes etc.

b) Power for purchase on single tender basis on ground of emergency / urgency shall be
exercised discretely and it will be on the functionaries to assess and certify the reasonability of rate
in writing.

c) Negotiation for cases having financial involvement of more than Rs.100,000 shall be carried
out by the appropriate level of Tender Committee except Sl.No. 13.4.

d) In case of Sl No.13.4 procurement should be effected by a committee for value more than
Rs.15,000/-, including a finance member ,constituted by CE/Project In-charge and report to be
submitted to next superior on monthly basis.

e) Temporary advance may be drawn to the extent of power delegated under sl. no.13.4, by the
respective executives. Price reasonability certificate to be furnished by the functionaries along with
Advance Adjustment.

f) Sl. no. 13.2(b) will be applicable in the case of single response where detailed NIT with QR is
also hosted in the Website.

g) Power against sl. no. 13.3(v) shall be exercised only in case of emergency caused by
unforeseen situation arising out of flood, fire, earthquake, explosions, flash over, accident etc.
when there is no time for observation of procedural formalities. A consolidated quarterly report
having expenditure above Rs.15,000/- of such cases should be sent to Member Technical.

Sl.No14.
a) Remarks under Sl. 12 & 13 will also be applicable in case of Sl. No. 14.

b) Rate contract may be made under the provisions of this clause to avoid repeated tendering
when the requirement is of regular and repetitive nature if situation permits.

c) Director and CE has the full power to invite tender against Sl. No. 14.1(i), 14.2(i) &14.3.

d) Sl. no. 14.2 (ii)) is applicable for the case of single response where detailed NIT with QR is
also hosted in the Website.

e) Temporary advance may be drawn to the extent of power delegated under Sl. No..14.4, by
the respective executives. Price reasonability certificate to be furnished by the functionaries
along with Advance Adjustment.

f) In case of Sl No.14.4 procurement should be effected by a committee for value more than
Rs.15,000/- including a finance member, constituted by CE/Project In-charge.

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DELEGATION OF FINANCIAL POWER FOR CIVIL ENGINEERING AND SOIL CONSERVATION DEPTT.2013

Sl. Nature of Power Authority and extend of delegation


No. (RUPEES IN LAKHS)
Director CE D.C.E. S.E. SDE/EE
15. Administrative approval for
invitation of tenders, opening
of tenders & acceptance of
tender for procurement of
materials like bricks, sands,
stone chips, moorum, boulder,
timber and other materials not
usually stocked.
15.1 Open Tender 70 50 20 10 2

15.2 Limited Tender 50 30 15 5 1

15.3 Single tenders on ground of


urgency 20 10 5 2 0.50

16. Award of contract for transport


of equipment/ material etc.
(including approval, invitation
& acceptance of tender)
16.1 Open /Limited Tender 800 200 20 5 1

16.2 Single response against Open


Tender 50 30 10 3 Nil

16.3 Single response against


Limited Tender 40 20 5 1 Nil
16.4 Single response against
Limited Tender 30 10 2 Nil Nil
16.5 Single Tender on ground of
urgency. 20 10 5 2 Nil

17. Power to negotiate price Full Power Full Power Full Power Full Power Nil
before placement of order / Upto value Upto value
finalization of contract. of contract of contract
acceptable acceptable
by lower by lower
authority authority

REMARKS :

Sl.No.15.

(a) Single tender for Sl. No. 15.2 implies offer obtained from single party without floating tender
enquiry.

(b) Power for purchase on single tender basis on ground of urgency shall be exercised
discretely and it will be on the functionaries to assess and certify the reasonability of rate in
writing.

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DELEGATION OF FINANCIAL POWER FOR CIVIL ENGINEERING AND SOIL CONSERVATION DEPTT.2013

(c) Urgency denotes when there is no time for observing procedural formalities.
Sl.No.16.

a) Rate contract may be made under the provision of this clause to avoid repeated tendering
when the work is of regular and repetitive nature and has to be carried out throughout the
year in case the situation permits.

b) In case of contract finalized on single tender basis on ground of urgency, circumstances


leading to such urgency need to be recorded and reasonability of the rate should be
ascertained and certified.

c) Sl. no. 16.3 is applicable for the case of single response where detailed NIT with QR is also
hosted in the Website.

Sl.No.17.

a) Negotiation for cases having tender value more than Rs.100,000/- shall be carried out by
the appropriate level of Tender Committee.

b) Power to be guided as per provision of W&P Manual and CVC guidelines issued from time
to time.

Sl. Nature of Power Authority and extend of delegation


No. (RUPEES IN LAKHS)

Director CE D.C.E. S.E. SDE/EE


18. To place order for minor Upto Upto Upto Upto Upto
works, including repairing Rs.1 Lac in Rs.0.50 Lac Rs.0.30Lac Rs.0.20 Lac Rs.0.10
of tools & plants, without each in each in each in each Lac
obtaining quotation. occasion occasion occasion occasion in each
subject to subject to subject to subject to occasion
annual limit annual limit annual limit annual limit subject to
of Rs.15 of Rs.5 Lacs of Rs.2 Lacs of Rs.1 Lac annual limit
Lacs of Rs.0.5
Lac
19. i) Repeat Orders for works & Upto Upto Upto 50% of Upto Nil
purchases/ Services 50% of the 50% of the the value of 50% of the
. value of the value of the the original value of the
original original order original
order order approved by order
approved by approved by himself or approved by
himself or himself or lower lower
lower lower authority. authority.
authority authority
ii) Extension of AMC / ARC Full Power Upto value Upto value Upto value Nil
in respect of any services / of the of the of the
goods contract contract contract
approved by approved by approved by
himself or himself or lower
lower lower Authority
Authority authority
20. Power for modification of Full power Full Power Full powers in Full powers in Nil
terms of contract not respect of respect of
involving financial orders placed orders placed
implication. by himself or by himself or
Lower Lower
Authority Authority
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DELEGATION OF FINANCIAL POWER FOR CIVIL ENGINEERING AND SOIL CONSERVATION DEPTT.2013

REMARKS :

Sl.No.18
a) This delegation shall be exercised discreetly and it will be on the functionaries to
assess
and certify the reasonableness of rates in writing.
b) The power to the extent of Rs.2,500/- on each occasion can also be exercised by In
Charge of works Sub-Division subject to annual limit of Rs.25,000/-.

Sl.no.19.
19(.i) This is subject to the following conditions:
a) A reasonable assessment and certification that there has been no downward trend in prices
to the best of his knowledge.

b) The original order was not placed to cover an emergent demand without following prescribed
procedure and price was not escalated to compensate for earlier delivery.

c) Repeat order shall not be placed beyond 12(twelve) months from the date of original order.

d) Repeat order shall not be placed more than once.

e) In case of single unit item or original order not exceeding Rs.2 Lakh, the repeat order to the
extent of original order can be placed.

f) No repeat order shall be placed against original order placed on single offer basis except in
case of OEM/OES/PSU/PAC/ source standardization basis.

Sl. No. 19.(ii)


a) In case of AMC/ ARC, repeat order upto 1(one) year from the date of expiry of original order is
permissible.

b) (i) Sl. No. 19.(i)(a), (b), (d) and (f) shall be applicable.

(ii) Extension order has to be placed within the pendency of original contract along with same
rate, terms & conditions of original contract.

(iii) Justification of extension to be recorded in writing.

Sl.No.20.
(a) Circumstances leading to such modification shall be recorded.

(b) Modification should not in any way be disadvantageous to the Corporation.

(c) Finance concurrence/recommendation of Tender Committee is not required

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DELEGATION OF FINANCIAL POWER FOR CIVIL ENGINEERING AND SOIL CONSERVATION DEPTT.2013

Sl. Nature of Power Authority and extend of delegation


No. (RUPEES IN LAKHS)
Director CE D.C.E. S.E. SDE/EE
21. Modification of payment Full powers Full Power Full Power Nil Nil
terms or any other termssubject to a subject to a subject to a
maximum
having financial implication maximum maximum
which was not originallyfinancial financial financial
implication of
included in the contract. implication of implication of
Rs.25 lakh in Rs10 lakhs or Rs5 lakhs or
aggregate in a 20% of 10% of contract
particular contract value value which-ever
contract or which-ever is is lower.
30% of lower.
contract value
which-ever is
lower.
22. Refund / Forfeiture of Full Power Full Power Full Power for Full Power Full Power
Earnest Money / and tenders for tenders for
Security Deposit. invited / invited / tenders
accepted by accepted invited /
him or lower by him accepted
authority by him
23. Award of contract including 100 50 20 Nil Nil
administrative approval, invitation
of tenders:-
i) Utilization of services of
Specialist / Consultant /
Experts.

REMARKS :

Sl.No.21.
a) These powers shall be exercised in consultation with finance.
b) This power will be exercised with a view to enable the work to be carried out ensuring that this
does not provide an undue benefit to the contractor.
c) These powers should not be exercised for revision of item rates.
d) Financial implication for the purpose of this item shall be interest bearing, calculated on the
temporary relief provided to the contractor, at the SBI Prime Lending rate irrespective of the fact
that such temporary relief including interest is adjustable /recoverable from the contractor
against requisite BG.

Sl.No.22.
(a) This delegation should be guided by provision in work agreement.

(b) Reason for forfeiture is to be recorded.

(c) Security Deposit may be refunded after settlement of the final bill and expiry of warranty
period after successful completion of the contract as per provision of work agreement.

(d) Power for premature refund of Security Deposit shall be exercised with the approval of
Tender Accepting Authority / concerned Member (where Board / Chairman is the TAA).

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DELEGATION OF FINANCIAL POWER FOR CIVIL ENGINEERING AND SOIL CONSERVATION DEPTT.2013

(e) Earnest Money of the unsuccessful tenderer(s) may be released within 15 days after
finalization of the tender or where validity offer has expired and the contractor is not
agreeable to extend the validity/ agency is disqualified. EMD for successful bidder to be
released after acceptance of SDBG.

(f) No financial concurrence will be necessary except in case of premature refund of Security
Deposit.

Sl.No.23.
(a) This refers to consultancy with a Professional Institution / Specialist / Consultant /
Accredited Laboratory/ Expert etc. for a specific work on assignment for investigation /
testing & calibration / review / report / advice etc.

(b) Order on Govt. / Govt. controlled agency / Universities / Laboratories etc. may be placed
on single offer basis.

(c) Where there are known agencies in the market for rendering such services, rates should be obtained at least
from three of them.

Sl. Nature of Power Authority and extend of delegation


No. (RUPEES IN LAKHS)
Director CE D.C.E. S.E. SDE/EE
24. Hiring/letting of tools &
plants and works equipment.

24.1 Letting Full Power Full Power Nil Nil Nil

24.2 Hiring Full Power Full Power Full Power Nil Nil

25. Borrowing / lending of Full Power Full power Full power Nil Nil
steel/cement & other
materials from / to Govt.
Undertaking and Deptt. /
Local or Statutory Body.
26. Hiring of vehicles on casual / Up to Up to Rs 1.00 Up to Rs Up to Rs
temporary basis on grounds Rs 3.00 lakhs lakhs per case 0.30lakhs per 0.20lakhs per
of urgency / Emergency and in each case subject to a case subject to case subject to
on the basis of single tender limit of Rs10 a limit of Rs1.5 a limit of
lakhs in a lakhs in a Rs1.0lakh in a Nil
financial year financial year financial year
27. Sanction to pay demurrage, Full Power Full Power Upto Upto Nil
wharfage charges and other Rs.10,000 in Rs.5,000 in
allied charges. each case case subject
subject to an to an overall
aggregate of limit of
Rs.50000 in a Rs.25,000
financial year in a financial
including year
approvals at
lower levels

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DELEGATION OF FINANCIAL POWER FOR CIVIL ENGINEERING AND SOIL CONSERVATION DEPTT.2013

Sl. Nature of Power Authority and extend of delegation


No. (RUPEES IN LAKHS)
Director CE D.C.E. S.E. SDE/EE
28. Power to write off losses of
any item of stores,
equipments, tools, plant &
machinery, cash etc. as per
prescribed norms, if
applicable.

(i) Due to theft, fraud or Upto Upto Nil Nil Nil


negligence. Rs.100,000 Rs.50,000
in each in each
case case

ii) Not due to theft, fraud or


negligence (other than 3 1 0.20 0.10 Nil
cash).

Upto Rs in Lakhs in each


case
iii) Under settlement of 7 1 Nil Nil Nil
claims on under writes /
transporters (in each case)

iv) Shortage of cash Upto Rs.2,000 Nil Nil Nil Nil


in each case.

REMARKS :

Sl.No.24.1
(a) While letting out, it is also to be ensured that adequate security is obtained and the
progress of the work at the station will not be affected. Rate of letting will be fixed by a
committee constituted by Chief Engineer.

(b) No finance concurrence will be required if the charges are made as fixed by the
Corporation/Govt./semi Govt. Deptt. from time to time.

Sl. No. 24.2 The period of hiring should not normally exceed one month in each case. This is
subject to certification of reasonableness of the rate by the incumbent.

Sl.No.25.
(a) Record of such transaction should be maintained in a register with information to Accounts
so that replenishment of the materials can be made/obtained at the earliest opportunity.

(b) Settlement of transaction, if required, may be agreed upon on payment basis when the
same is not disadvantageous to the Corporation and the same is approved by the CE.

(c) No financial concurrence is required if transaction is not on payment basis.

Sl.No.26.
(a) Period of hiring in each case should not exceed 60 days at a time.

(b) Such power should be exercised judiciously and it will be incumbent on the functionaries to
assess and certify that reasonability of rates in writing.

20
DELEGATION OF FINANCIAL POWER FOR CIVIL ENGINEERING AND SOIL CONSERVATION DEPTT.2013

(c) No authorization of vehicle is required for exercising power under Sl.26.

Sl.No.27.
(a) Power shall be exercised after proper investigation.

(b) Each case referred to herein shall mean one consignment covered by each bill of
lading/GR/RR/LR.

Sl.No.28.
(a) The power is to be exercised subject to investigation by a committee duly constituted by
Director/CE with representative from Finance. A copy of the report together with approval
to write off shall be sent to A/cs for necessary adjustment.

(b) In case of loss due to theft, fraud or negligence it should be ensured that –

i.The loss does not disclose a defect in system, the amendment of which requires Corpn.
Sanction.
ii. The negligence on the part of Corpn. Employee(s) is not such that it calls for disciplinary
action.
iii. FIR is lodged in case of theft.
iv. A report is submitted to Member Secy. of the Corpn.
v. Amount should be based on Written Down Value (WDV)/Book value of the item, as the
case
may be. Write off of losses should take place after tendering for sale/disposal is finalized.

Sl. Nature of Power Authority and extend of delegation


No. (RUPEES IN LAKHS)
Director CE D.C.E. S.E. SDE/EE
29. Declaration of surplus /
unserviceable
29.1 Declaration of stores and T& P Full Power Full power Full power Nil Nil
including motor vehicles as except for
surplus machinery
and Motor
Vehicle

29.2 Declaration of stores & T&P Full Power Full Power Upto Upto Nil
including motor vehicles as Rs.2 Lacs Rs.50,000
unserviceable. in each in each
case except case
motor except
vehicle motor
vehicle
30. Hiring of houses & land
(including administrative
approval, invitation and
opening of tender)
30.1 House for office & godown Full Power Full power Upto Upto Nil
purposes. Rs.0.10 Lac Rs.0.05
in each Lac in each
case case
30.2 House for residential purposes Full power Full power Nil Nil Nil
30.3 Land Full power Full power Nil Nil Nil

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DELEGATION OF FINANCIAL POWER FOR CIVIL ENGINEERING AND SOIL CONSERVATION DEPTT.2013

REMARKS :

Sl. No. 29. Disposal action to be taken as per corporation guideline.

29.1. In respect of surplus material, before sale to outsiders, attempt should be made to transfer
the materials to another unit of DVC where it may be required. CMM and COS/Addl. COS are to
be consulted before taking action.

29.2 For declaration of stores of value above Rs.5,000 as unserviceable, the declaration shall be
made on assessment by a survey committee including finance member to be set up by Director
/CE.

b) Amount should be based on Written Down Value (WDV)/Book value of the item, as the case may be.

Sl.No.30.
(a) Hiring for a maximum period of one year at a time.

(b) Expenditure on hiring shall be covered by the sanctioned estimate of site work concerned.

Sl. Nature of Power Authority and extend of delegation


No. (RUPEES IN LAKHS)
Director CE D.C.E. S.E. SDE/EE
31. Incurring expenditure on
improvement & repairs to
houses hired for the
Corporation (except houses
belonging to Govt. of India or
provincial Govt.)
31.1 Improvement, extension & Full Full Nil Nil Nil
major repair. power power
31.2 Ordinary repair & maintenance. Full Full Nil Nil Nil
power power

32. Power to award work to To be guided by OM No. Sectt./Works/Petty


Registered Labour Co- Contracts/2013/173 dated 19.09.2013.
operative Society.

33. Declare the Buildings Full Full Nil Nil Nil


unserviceable / abandoned & Power Power
the approval for demolition.

34. Power to accord sanction on 5 2 Nil Nil Nil


ceremonies connected with
lying of foundation stone &
opening of public buildings etc.

35. Power to sign agreement on Full Power Full Power Full Full Full Power
behalf of the Corporation after approved approved Power Power approved by
acceptance of tender by by higher by higher approved approved himself.
competent authority. authority authority by by himself
himself, and DCE
CE &
Director

22
DELEGATION OF FINANCIAL POWER FOR CIVIL ENGINEERING AND SOIL CONSERVATION DEPTT.2013

REMARKS :

Sl.No.31.1 Provided the entire expenses are met by the landlord and the work is undertaken at his
request in writing and required approval is obtained by the landlord for the improvement/extension
from the competent authority.

Sl.no.31.2 Provided the landlord agrees in writing to pay the full cost as per terms of tenancy. In
case no such clause is included in terms of tenancy, the CE and above can accord approval at
Corporation cost upto Rs.50,000/- per annum.

Sl.No.33.
(a) The structural condition of the Buildings is to be assessed by a Committee of engineers to
be constituted by the CE (Civil)/ Director. The Committee should specifically recommend
for declaring the buildings unserviceable/abandoned and recommend for demolition.

(b) A detailed report is to be sent to the Corporation.

Sl.No.35. No finance concurrence is required.

Sl. Nature of Power Authority and extend of delegation


No. (RUPEES IN LAKHS)
Director CE D.C.E. S.E. SDE/EE
36. Cancellation / short Full Full Power Full Power for Full Power for Nil
closure of order / power for order order order
contract in part or approved approved by approved by
full. by himself himself or by himself or by
or by lower lower
lower authority authority
authority

37. Repair &


maintenance of 20 10 1.5 1 0.40
machinery including
replacement and
renewals of parts.
in each case
39. Disposal :

38. Disposal of Full Full power Nil Nil Nil


1 unserviceable items power
like buildings,
quarters, bridges,
trees fell due to
cyclone / calamities
etc. by auction.

38. Disposal of surplus / Full Full Power Nil Nil Nil


2 unserviceable Power
stores and T&P
including motor
vehicle etc.

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DELEGATION OF FINANCIAL POWER FOR CIVIL ENGINEERING AND SOIL CONSERVATION DEPTT.2013

REMARKS :

36. This is subject to the following conditions:

(a)Reasons for cancellation/short closure should be recorded.

(b)Legal opinion should be obtained wherever necessary.

(c) The defaulting party shall be subjected to penal action as per contract and EMD / SDBG, if any
     shall be forfeited.

(d) Risk purchase clause shall be applicable.

Sl.No.37.

a) Normal tendering procedure be followed.

b) Budgetary provision be ensured.

Sl.No.38
a) Power to be exercised in consultation with a committee with Finance as one of the members
and subject to observance of rules and procedures prescribed by the Corporation from time to
time.

b) Disposal should be through open tender/e-auction/public auction or through any agency as


decided by Corporation.

c) Explosive material/hazardous waste shall not be sold to unauthorized persons.

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DELEGATION OF FINANCIAL POWER FOR CIVIL ENGINEERING AND SOIL CONSERVATION DEPTT.2013

DELEGATION OF FINANCIAL POWERS FOR SOIL CONSERVATION

Sl. Nature of Power Authority and extend of delegation


No. (RUPEES IN LAKHS)

DIRECTOR JT. DY. DIRECTOR


DIRECTOR
1. Acceptance of tender for Full power Rs.100,000/- in Rs.40,000/- in
sale of farm produce/forest each case with each case with an
produce/timber. an annual limit annual limit of
of Rs.5 Lacs Rs.2 Lac

2. Hiring of tractors, bullock-


carts and farm machinery.

2.1 Open Tender. Full power Nil Nil

2.2 On ground of urgency. Rs.20,000/- in Rs.10,000/- in Rs.5,000/- in


each case with an each case with each case with an
annual limit of annual limit of annual limit of
Rs.100,000/-. Rs.50,000/- Rs.20,000/-.

REMARKS :

1. a) Reserve price of the farm products should be fixed by a Committee consisting of Jt.
Director/Dy. Director (Forest), representative of Finance.

b) All the tenders exceeding Rs.20,000/- and upto Rs.2 Lacs of the value of the farm
produced should be approved by the Committee as indicated in 1 above.

c) Tender for any farm produced exceeding Rs.2 Lakhs, will be accepted with the
approval of the Committee consisting of the Director (As Chairman) concerned Dy.
Director and representative of Finance not below the rank of Asst. Manager.

d) Timber/forest produce should not be sold below approved rate of the State Govt.
(Forest Deptt.) and in compliance with the relevant statutory provisions of State
Govt./Forest Deptt.

e) The above power shall be exercised subject to the acceptance of highest bid.

f) In case of refusal by State Govt. Timber/Forest may be sold on consumer basis


through a committee formed for the purpose by the respective authority consisting of a
member from Finance/Accounts with a rate not below the State Govt. approved rate.

2. a) Period of hiring on each occasion for each farm contract for hire shall be finalized in
consultation with local finance/Accounts/TC except in case of Sl. No. 2.2.

b) The reason for urgency should be recorded. in case of Dy. Director, report of each case
of hiring should be sent to Director (SCD). Reasonability of rates be certified by the
incumbent in writing.

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DELEGATION OF FINANCIAL POWER FOR CIVIL ENGINEERING AND SOIL CONSERVATION DEPTT.2013

Sl. Nature of Power Authority and extend of delegation


No. (RUPEES IN LAKHS)
DIRECTOR JT. DIRECTOR DY. DIRECTOR
3. Administrative approval for Full Power Rs1,00,000 Rs50,000/-
procurement of Fertilizer / Per case Per case
Insecticide / polythene tube &
consumable items required for
agriculture and forestry.
4. Invitation & Acceptance of Rs.100,000/- in Rs.50,000/- in Rs.25,000/- in
tender for procurement of each case each case subject each case subject
items vide Sl. No. 3. subject to an to an annual limit to an annual limit
annual limit of of Rs.2 Lacs of Rs.1 Lac
Rs.10 Lacs
4.1 On ground of urgency for Rs.20,000/- in Rs.10,000/- in Rs.4,000/- in each
procurement of item under Sl. each case with each case with an case with an
3 an annual limit annual limit of annual limit of
of Rs.2 Lacs Rs.1 Lac Rs.40,000/-
5. Seeds & top soils and Rs.10,000/- in Rs.5,000/- in each Rs.2,000/- in each
consumable items for each case with case with an case with an
permanent nursery. an annual limit annual limit of annual limit of
of Rs.50,000/- Rs.20,000/- Rs.10,000/-
6. Hiring of premises for setting Rs.15,000/- in Rs.5,000/- in each Nil
up of Zonal Office / Camps in each case with case with an
different zones. an annual limit annual limit of
of Rs.2 Lac Rs.30,000/-

REMARKS :

4. a) Subject to budget provision and in consultation with Finance/TC excepting that such
consultation will not be required for order value upto Rs.50000/-.

b) Competitive bidding as far as practicable should be resorted to.

c) Fertilizers should be procured as far as possible from the Govt. Agencies and not
exceeding the approved rate of the State Govt.

d) Sl. No. 4.1 shall be exercised only in case of urgency when there is no time for
observing procedural formalities with report to the next higher authority.

5. May be procured by drawing Temporary Advance.

6. Reasonability of rents to be certified by the functionaries.

------------ XXX ---------------

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DELEGATION OF FINANCIAL POWER FOR CIVIL ENGINEERING AND SOIL CONSERVATION DEPTT.2013

27

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