Role of Librarian in NAAC
Role of Librarian in NAAC
Role of Librarian in NAAC
ISSN No:-2456-2165
Dr Suresh Jange
University Librarian & NAAC Coordinator
Gulbarga University, Kalaburagi
Karnataka India
Abstract:- Today Librarianship is an evolving and and future as well and these laws acts as guidelines and
multi-disciplinary in nature with its rich information indicators for evaluation and accreditation process also.
sources both print and online sources to support
learning, teaching, research and extension activities of Accreditation has become a powerful weapon in the
the user community in the networked environment. battle for talent. Competition among higher education
National Assessment and Accreditation Council has institute is reflected in the rising significance and
really given strength and motivation to the Librarians popularity of accreditation that attempt to measure the
and now the Librarians have significant role to play in talent catching capacity. Now a day’s every institution is
IQAC and RUSA activities of university and colleges very much conscious about the dimension and quality of
occupying positions as Director – IQAC, NAAC education which keeps on changing with time, also quality
Coordinator, RUSA Coordinator and also NSS and IT cannot be assessed by a single yardstick. In this context
Coordinators. In this context, an attempt has been made NAAC has developed certain measures for continuous
notify the vibrant role of Librarian(s) in the NAAC improvement of their quality of higher education. For better
process. Discusses the inevitability of Librarians in visibility social reorganization, market acceptability and for
NAAC and Quality Excellence in Higher Education not better competence, accreditation becomes a better option.
confining themselves to just Key Indicator - 4.2
Libraries as a Learning Resource (20 marks), but also II. NATIONAL ASSESSMENT AND
to play significant role in other criteria’s of NAAC. ACCREDITATION COUNCIL (NAAC)
Keywords:- Quality and Accreditation, NAAC, Role of “To make quality the defining element of higher
Librarian, Revised Accreditation, Framework, Quality education in India through a combination of self and
Indicators, external quality evaluation, promotion and sustenance
initiatives”
I. EVALUATION OF INFORMATION SYSTEM: A
NECESSITY National Assessment and Accreditation Council
(NAAC) was established in 1994 as an autonomous
Evaluation of libraries is an essential component and institution of the University Grants Commission (UGC) in
its use of library and information system is one of the major making quality assurance an integral part of the functioning
concerns and an integral part of library and information of Higher Education Institutions. NAAC primarily focuses
science practitioners. It is easily recognized as an important on assessment of the quality of higher education institutions
issue, although it has been looked at or defined variously. in the country for promotion of quality in teaching-learning
Obioma (1986) defines evaluation as “the quantitative and research in higher education institutions.
judgment results from assessment; that is, a value judgment
on quantitative data arising from testing and measurement.” Higher Education Institutions (HEIs) function in a
In a library, evaluation is the process whereby we dynamic environment, the impact of technology on the
systematically collect and analyze information about educational delivery, the increasing private participation in
students’ encounter with the library system, by using higher education and the impact of globalization have
evidence (testing), assigning numerical values to the necessitated marked changes in the Indian higher education
evidence (measurement), and using the results to make system. Higher Educational Institutions have been grouped
decisions. The purpose of evaluation aims to improve the under three categories namely, Universities, Autonomous
delivery of library services by means of testing, measuring Colleges and Affiliated/Constituent Colleges. The
and assessing (evaluation) the effectiveness of a library assessment process will be carried out in three stages viz.,
system is through research. Many organizations, Self Study Report (SSR), Student Satisfaction Survey and
institutions are developing standards to evaluate libraries in the Peer Team Report. Assessment and Accreditation is
the present context. During 1930’s, the father of Library broadly used for understanding the “Quality Status” of an
Science in India Dr. S.R. Ranganathan has developed Five institution (Source: http://www.naac.gov.in). NAAC has
Laws of Library Science (1931) is a classic of library identified the following seven criteria to serve as the basis
science literature which has greater relevance even today of its assessment procedures:
Criteria 7 7 7 7
Quantitative Metrics 79 72 58 60
(QnM)
Table 1
[Source: NAAC Manual December, 2019]
As per the latest NAAC guidelines, the Library as a learning Resource Centre incorporated in Criteria four Infrastructure and
Learning Resources has been allotted only 20 marks which accounts to just 2 percent of total marks of 1000 marks involved in
accreditation. Never the less, the Library indirectly has to play significant role in other criteria’s as well and the librarian should
keep in mind that even point 1 percent plays significant in getting better accreditation and hence, the library should ensure to get
20 marks full with their innovation and zeal of professionalism. For this, they need to prepare and keep up to date with the format
designed and tabulate in the format as shown below for the last five years.
Options:
A. Any 4 or more of the above
B. Any 3 of the above
C. Any 2 of the above
D. Any 1 of the above
E. None of the above
Data Requirement for last five years: (As per Data Template)
Details of membership:
Details of subscription:
File Description:
Upload any additional information
Details of subscriptions like e-journals, e-ShodhSindhu, Shodhganga Membership etc
(Data Template)
4.2.3 Average annual expenditure for purchase of books/e-books and subscription to journals/e-
journals during the last five years (INR in Lakhs) 5
QnM 4.2.3.1 Annual expenditure of purchase of books/e-books and subscription to journals/e- journals
year wise during last five years (INR in Lakhs)
Year
INR in Lakhs
Data Requirement for last five years: (As per Data Template)
Expenditure on the purchase of books/e-books
Expenditure on the purchase of journals/e-journals in ith year
Year of Expenditure:
Formula:
Where:
Expdi= Expenditure in rupees on purchase of books/e-books and subscription to journals/e-
journals in ith Year
File Description (Upload)
Any additional information
Audited statements of accounts
Details of annual expenditure for purchase of books/e-books and journals/e- journals
during the last five years (Data Template)
4.2.4 Percentage per day usage of library by teachers and students ( foot falls and login data for 5
online access)
QnM (Data for the latest completed academic year)
File Description(Upload)
Any additional information
Details of library usage by teachers and students
Table 3
Under the Key Indicator 4.2 Library as a learning utilization are important parameters for quality
Resource Centre, the aforesaid questions are just four i.e. accreditation in Library.
4.2.1 to 4.2.4, in these questions, where ever there is a
question to upload the data as per the Data Template, it Kulkarni (2018) discussed Librarian’s role in overall
means the librarians have to collect and prepare the data for NAAC process of the institution in the light of revised
the last five years framework beyond 4.2. Librarian has to play basic two
roles, first as a member of the college team and second one
IV. BEYOND LIBRARIANSHIP IN NAAC: ROLE as a leader of the Library. The areas where he can actively
OF LIBRARIAN TOWARDS QUALITY participates are, Higher Education Institution (HEI)
EXCELLENCE IN HIGHER EDUCATION Registration, Information for quality Assessment(IIQA)
Submission, Self-Study Report (SSR) Submission,
Librarianship is such a wonderful noble profession Quantitative Metrics (QnM) Assessment For Pre-
that deals with entire gamut of information and knowledge Qualification, Peer Team Visit (PTV) Management
possession, organization and dissemination to the society Process, SSR Qualitative Metrics (QlM) and actual
for empowerment and enlightenment and this profession is Assessment Process by Peer Team (PT).
considered as on par with that of medical profession. This
is mainly because of the fact that doctors cure the disease To justify the multi-dimensional ability of Librarians
with medicines whereas library enlightens the society with as Teacher of Teachers and survival of Librarianship as a
information for betterment of life. Today, the libraries have viable discipline, the role of library and the librarian in
undergone sea of changes due to the impact of information overall NAAC process specifically beyond 4.2 are
and communication technology and the curriculum is more discussed below.
of inter-disciplinary in nature wherein the components of
information technology, management skills and A. Criteria I - Curricular Aspects [150 marks]
psychological aptitudes are essential and preferred for Curriculum evolved by the University/Autonomous
career in librarianship. The librarians equipped with College comprises Programme Outcomes (POs),
technological and management skills are highly preferred Programme Specific Outcomes (PSOs) and Course
not only in academic and research universities or colleges Outcomes (COs), the substantive outlines of courses in
or institutes but also in foreign embassies like British every discipline (syllabus), organizational details of
Council or American Council and corporate world like implementation as well as assessment of student
Infosys, TCS, Wipro etc. Libraries have a pivotal role to performance and thereby attainment of PSOs and COs.
play in realising the dreams of National Knowledge
Commission and Digital India in building vibrant Libraries supports curricular aspects of the institution
knowledge society using information technology to reach by maintaining curriculum of different programs and its
the unreached. supporting documents and upload it on institutional
website. Library can introduce/Support Certificate
The College or University Library’s focus of courses/Diploma course. Librarian can be a Senate
assessment is on the library holdings in terms of collection member, Academic Council member, BOS chairman,
of print and online sources, and other learning materials member etc. thus Librarian can add to the weightage of the
and technology-aided learning mechanisms, usage and institution. Librarian may support in student’s field projects
innovations which enable students to acquire information, and internships. Librarian can also participate in feedback
knowledge and skills required for their study programs. process as he is in touch with maximum students (Kulkarni,
Library automation using the ILMS, use of e-journals and 2018)
books, providing remote access to e-resources in the library
have become a matter of necessity and its optimum
Theory
RPE 1 Philosophy and Ethics (3 hours)
RPE 02 Scientific Conduct (5 hours)
RPE 03 Publication Ethics (7 hours)
Practice
RPE 04 Open Access Publishing (4 hours)
RPE 05 Publication Misconduct (4 hours) – Group
discussions and anti-plagiarism tools
RPE 06 Databases and Research Metrics
Table 4
The Library should support the students undertaking Teams (https://teams.microsoft.com/start), Hypersay (a
field projects/ research projects/ internship not only platform for live interactive presentations)
supporting with their resources in identifying research https://hypersay.com/live-presentations/,, Google Form
problem, literature reviews, statistical tools etc., but also (For online Quiz/Test)
help the students referring students to various (https://www.google.com/forms/about/), Google
universities/ research institutes for carrying out Classroom Teaching and Learning Platform
Internship, which is one of the important component of (https://classroom.google.com) etc.
master degree programme.
As a Central Facility equipped with Computer systems Teachers should use ICT enabled tools including online
in network environment should facilitate in obtaining resources for effective teaching and research which are
Students feedback by developing pre-determined mainly facilitated by the University Grants Commission
NAAC questionnaire using tools like Survey Monkey, and free national resources and the Library deals with
Google survey tools etc., and assist the institute and these online resources, should assist and make them
NAAC process in collecting, analysing and interpreting accessible. Developing Institutional repositories by the
for further improvement in the curriculum and learning Library helps in preserving the courseware’s and less
outcomes. plans of the faculty and make them available to the
students community under network environment.
B. Criteria II - Teaching, Learning and Evaluation [200
marks] Library should assist in creating database as Library has
centralized membership database of users, they will be
Libraries support students, research scholars and faculty able to create the database of enrolled students and
members in their learning, teaching and research scholars comprising of field like name, class, gender,
activities with their print and online information sources ID, mobile, email and share this data with NAAC for
mainly books, journals, reference sources, e-resources online submission.
under Eshodhsindhu consortia/ NLIST, citation
databases and annual reviews and reports. C. Criteria III - Research, Innovations and Extension [250
marks]
Quality of learning provided in the institution depends
largely on teacher readiness to draw upon such recently The University/ College has the responsibility to
available technology supports and also the initiative to promote research culture and enable faculty to undertake
develop such learning resources to enrich teaching- research projects useful to the society. Further, serving the
learning. Library should indicate and actively support in community through extension, which is a social
developing online class rooms with the existing online responsibility and a core value to be demonstrated by
learning tools i.e. Learning Management systems institutions, is also a major aspect of this Criterion.
namely Zoom Classroom (https://zoom.us/) , Microsoft
Fig 1
Source: http://gug.irins.org/
D. Criteria IV- Infrastructure and Learning Resources based collections, well organized, maintained with
[100 marks] proper retrieval tools is required. The contention of
discussion becomes relevant, only when the library is
The institution has to provide adequate facilities for centrally attractive and receives appreciation from the
teaching - learning viz., classrooms, laboratories, users, otherwise the role of librarian beyond 4.2
libraries, computing equipment, language labs etc. The becomes mockery.
Library - central hub of knowledge should develop need
Fig 2
Source: Virtual Learning Resource Centre @ Gulbarga University Library
E. Criteria V- Student Support and Progression [100 available for use needs to be oriented to the students
Marks] (Ex:
https://www.kopykitab.com/index.php?route=account/l
Users are the key to library and library exists to serve ogin].
user's Information needs. The library has to conduct
user sensitization/ user orientation/ user workshops not The Library has to support students with innovative best
just once in a while but rather at regular intervals practices if awarding Best user award, motivational
pertaining to means of promoting reading habits, conducting
New service or new technology being implemented exhibitions on various occasions like Librarians day,
Soft skills Teacher's day, Women's Day, National occasions and
Skills development program also conduct cultural and sports events for users.
Use of resources print and online
Plagiarism tools F. Criteria VI - Governance, Leadership and Management
Author workshops- Research publication and ethics [100 marks]
Research productivity and scientometrics etc.
The Library and its staff should excel their leadership
The library should support students to build them with ability and contribute in achieving institutional vision in
competitive skills so as to enable them to get through the capacity as a Academic Council Member, IQAC
competitive exam's like UGC-NET, JRF, banking, Coordinator, NAAC Coordinator, IT Coordinator and
Statutory Officer. The Librarian should accept the
insurance, railway, IAS, KAS, IPS, KAS etc and build
separate collections within the Library and preferably additional responsibility entrusted in addition to the
term it as ' Competitive Examination and Information routine duty and should never think it as burden.
Resource Centre'. Further, today, eresources pertaining
to Competitive examinations are made available in
mobile apps and there are also free mobile apps