SGODF48

CONTEXTUALIZED SCHOOL BASED MANAGEMENT (SBM) TOOLS

Checklist of Documents***
School
School Head
Division

SBM PRINCIPLES AND INDICATORS Present Not Present

Principle A: Leadership and Governance: A network of leadership and governance guides the education
system to achieve its shared vision, mission and goals making them responsive and relevant to the context of
diverse environments.

Indicator 1: In place is a Development Plan (eg SIP) developed collaboratively by the stakeholders of the school
and community.
Minutes of Meetings the school heads
SIP & AIP***
Meetings attendance sheets
Crafting of SMEA Tools
Schedule of Activities
School Report Card (SRC)
SOB-APP-PPMP-WFP
Communication Planning
Development of Sustainability Development Plans
Use of SMEA Tools
Research and CI Project Proposals
School Plan is adopted by the Local Government Units
Evaluation of Sustainability Development Plans
Evaluation Reports of School PPAs
Action Researches and CI Activities
Indicator 2 : The Development Plan (eg SIP) is regularly reviewed by the school community to keep it
responsive and relevant to the emerging needs, challenges and opportunities
Annual Accomplishment Report
Regular Monitoring Reports
Faculty Reviews
Project Monitoring and Adjustment Reports
Enhanced SIP
Annual Performance Reviews
CI Projects and Activities related to CI
Evaluation of CI projects and activities
Indicator 3 : The School is organized by a clear structure and work arrangements that promote shared
leadership and governance.
School Organizational Chart
Citizen’s Charter
Memorandum/Letters
Form 201 of Employees
Roles and Responsibilities
List of existing organizations, clubs and officers
Constitutions/By-laws/IRR
Localized School Manual
Professional Learning Community Activities
Process Reviews
State of the School/Convergence Meetings
Ratified School Manual with Community Kasunduan
Mentoring and Coaching Development Reports
Community and Stakeholders PPas are provided with TA/TS by the school

SBM PRINCIPLES AND INDICATORS Present Not Present

Indicator 4 : Leadership Network facilitates communication between and among school and community
leaders.
 Crafting of communication Plan
Programs and Projects Advocacies
School Committees (SGC,SPT, Grievance Comms, etc)
Convergence Meetings
General Assemblies and Agreements
Evaluation of Advocacy Programs
Committee Reports
School Webpages
SRC Reporting
Resolved Feedbacks/ Feedback and Resolution
Indicator 5 : Long term program is in operation that addresses the training and development needs of school
and community leaders.
Use of TDNa/TSNA/D-NCBTS
OPCRF/IPCRF Data
Personnel Data/Aggregates and Segmented
Reports on Trainings Attended
Terminal Reports
GAD - Segmentation and Disaggregation Reports
GAD PLANS
Implementation Needs-Based and Outcomes-Based L& D Programs
Monitoring Reports for INSets
In-Service Training Programs
Use of Harmonized Gender and Development Guidelines (HGDG) Framework in
L&D System
Progress Reporting for Implemented GAD PLANS
Mentoring and Coaching Development Reports
Development Reports
Proofs of judicious utilization of GAD funds
Evaluation and Adjustments of the In-Service Training , GAD Programs,
Researches and CI Activities related to School L&D

Legend: Level 1
Level 2
Level 3

SBM VALIDATION TEAM:

__________________________________ __________________________________
SBM Validator
SBM Validator

__________________________________
__________________________________ SBM Validator
SBM Validator

SBM PRINCIPLES AND INDICATORS Present Not Present

PRINCIPLE B: Curriculum and Learning : The curriculum and learning systems anchored on the community
and learners' contexts and aspirations are collaboratively developed and continuously improved.
Indicator 1: The Curriculum provides for the development needs of all types of learners in the school
community.
Learners Data based on Assessments
Learners Needs
Development of Materials based on Learners Needs
Inventory of Learners Materials
Action Plans and Implementation Plans on School Curricular Programs
SMEA Reports
Evaluation of Terminal Reports
Index of Validated Learners Materials
Action Researches and CI Projects and Activities
Adjustment and Periodic Performance Reviews
Innovations Undertaken from the evaluated materials
Indicator 2: The implemented curriculum is localized.
Records of Orientation Procedures on Localized Materials
Documentation of Processes in Crafting Localized Materials
SMEA Reports
Findings based on Classroom Assessments and SMEA Reports
Documents on Program and Materials adjusted
Division/Region endorsements
ROI: Quality Indicators
Documents on Academic and Community Partnerships using Best Practices
Indicator 3 : The school and community developed methods and materials for developing creative thinking and
problem solving.
Records and Findings of Classrooms Observations usingTLogs/TLocs
Development of SIM/Interactive Materials
Monitoring And Evaluation of Methods and Materials
Documentation on the use of Methods/Materials
Recommendatory Process for Scope through the SDO
ROI: Quality Indicators
Outcome assessment results
Indicator 4 : Learning Systems are regularly and collaboratively monitored.
Drafting and use of SMEA Tool for School L&D
KPI/Quality Indicators
SMEA Results and Findings for Feedback and Improvement
Convergence and Consultative Meetings with stakeholders
Improvement of School ME
Researches on School L&D
Researches on School Assessments
Researches on Teaching and Learning Systems
Development of Sustainable Curricular Programs

Indicator 5 : Appropriate assessment tools for teaching and learning are continuously reviewed and improved.
Teaching Personnel 212 (ERIS)
Records of Trainings and Seminars Attended
Documents bearing Terminal Reports of Learning Managers' Learning
Professional Sharings/PLC
Data on Teaching Personnel Diversity and Professional Growth
Obervations, and Professional Conversations between Instructional Superivisors
and Teachers
In-Service Training Exhaustive Data
 SBM PRINCIPLES AND INDICATORS Not Present
Innovative Learning Materials and Resources
Documentations/Portfolio on Innovative Practices
Post Conference and Professional Conversations between Instructional
Superivisors and Teachers
Implementation of Child Friendly School
Presence of Healthy and Quality Learning Environment
Indicator 6 : Learning managers and facilitators nurture values and environments that are protective of all
children and demonstrate behaviors consistent to the organization vision.
Documents on the different advocacies ( Gender and Development, Oplan
Kalusugan, Child Friendly Schools, Anti-bullying, etc)
Inventory of available Learning Materials
Operationality of school's learning spaces (libraries, school canteen/feeding areas,
laboratories, clinics, hygiene facilities)
Reports on utilization of Learning Materials
Records of Improvement Activities related to school advocacies
Records of Produced LM Improvement Activities
Indicator 7 :Methods and resources are learner and community-friendly.
Observation reports on teaching and classroom management.
Reflection journals of teachers/master teachers/head teachers
Records of participation of learners and community in school activities
Operationality of school's learning spaces (libraries, school canteen/feeding areas,
laboratories, clinics, hygiene facilities)

Legend: Level 1
Level 2
Level 3

SBM VALIDATION TEAM:

__________________________________
SBM Validator
__________________________________
SBM Validator
__________________________________
SBM Validator
__________________________________
SBM Validator
 SBM PRINCIPLES AND INDICATORS Present Not Present
PRINCIPLE C : ACCOUNTABILITY AND CONTINUOUS IMPROVEMENT : A clear, transparent, inclusive and
responsive accountability systemin place, collaboratively.
Indicator 1 : Roles and responsibilities of accountable persons are collectivebody/ies are clearly defined and
agreed upon by community stakeholders
Records of Meetings with Stakeholders
List of Organizations with defined TOR and Responsibility Matrices
Team Vision, Strategic Thrusts
Records of Consultative Meetings and Collaborative Exchanges between the
School and the Community
MOA/MOU
Engagement of External Networks and Partners
Indicator 2 : Achievement of goals is recognized based on a collaboratively developed performance
accountability system; gaps are addressed through appropriate action.
IPCRF/ Individual Development Plans
Strategic Development Plan (SIP)
Supervisory and Administrative Plans
Annual Performance Review
Teachers' Action Plans
WFP
Mentoring and Succession Plans
Convergence Meetings
Guidelines for Talent Management and Talent Recognition
ROI: Governance
Practiced Recognition System
Indicator 3 : Participatory assessment of School initiated periodic Collaborative conduct of School-community-
performance is done regularly performance assessments performance assessment developed performance
with the community
SRC
KPIs
SWOT ANALYSIS
Consultative Meetings and Agreements
CI Projects and Periodic Assessment of Performance undertaken with
Indicator 4 : Accountability assessment criteria and tools feedback mechanism and information collection and
validation techniques are processes are inclusive and collaboratively developed and agreed.
Suggestion Box
Feedback Forms
Performance Accountability Advocacies
Consultative Meetings and Agreements with Stakeholders
CI projects and activities on school processes
Researches on Teaching-Learning Processes

Indicator 5 : Participatory assessment of performance is done regularly with the community. Assessment
results and lessons learned serve as basis for feedback, technical assistance, recognition and plan adjustment
SRC
SOSA

Continuous Improvement of Processes

Legend: Level 1
Level 2
Level 3
SBM VALIDATION TEAM:

__________________________________
__________________________________ SBM Validator
SBM Validator

__________________________________
__________________________________ SBM Validator
SBM Validator
 SBM PRINCIPLES AND INDICATORS Present Not Present

PRINCIPLE D : MANAGEMENT OF RESOURCES : Resources are collectively and judiciously mobilized and
managed with transparency, effectiveness and efficiency.
Indicator 1 : Regular resource inventory is collaboratively undertaken by learning managers, learning
facilitators, and community stakeholders as basis for resource allocation and mobilization
APP, SIP, AIP, PPMP, WFP, SOB, MCP, SRC, BUDGET PROPOSAL
School property inventory report/ inventory forms
Canteen reports
Human resource inventory
Income generating programs report
Records of deed of donations
Periodic resource inventory (as reflected in the School Calendar of Activity) and
Action Plans on the management of school resources.
School Inventory System Orientation
Report of School-Based Feeding
Report on donations and condemned resources
Transparency board on school resources
Resource inventory reports acknowledged by stakeholders
SOSA Report
Attendance, Minutes and documentations of meetings with stakeholders
Financial statement and/or utilization of school local funds reflected to SIP/AIP
Signed designation of School Inventory Committee
Consultative Processes

Resource allocation plan collaboratively prepared by the school and stakeholders

Institutionalized process flow (Chart) / Procedural of procurement based on
DepEd IRR
Certificate of training BAC and TWG
Development Plan drafted by the School Inventory Committee
Indicator 2 : A regular dialogue for planning and resource programming, that is accessible and inclusive,
continuously engage stakeholders and support implementation of community education
Reports of regular meeting conducted with stakeholders on planning and resource
programming
Documentation on the participation of stakeholders in the implementation of
educational plan (Attendance, log, pictures with caption)
Copies of invitation letter for attendance of school to barangay sessions/municipal
sessions
Significant findings based on M&E Reports
Compilation of Feedbacks
Progress/Evaluation Report of all resources programmed and utilized
Copy of Stakeholders resolution to allocate possible facilities and financial
assistance
Plans for Improvement based on Reported Feedbacks
Research and CI projects related to school development plans
Indicator 3 : In place is a community-developed resource management system that drives appropriate
behaviors of the stakeholders to ensure judicious, appropriate, and effective use of
Documents - ASP and linkages
Records and Documentations on Generated Resources
Records - SOB/ AIP/ APP-PPMP
Data on Partnerships
Financial Reports of all funds donated
Accomplishment Report of PPAs on Capacity building of school fiscal planning
teams/teachers
Certificate of Trainings/Attendance/ of Capacity building of school fiscal planning
team
Copy of Resource management system developed and approved by the school
community and stakeholders
Sustainable Development Plans
 Periodic monitoring/inventory and adjustment of resource management report
No incidence of AOM within the rating period

SBM PRINCIPLES AND INDICATORS Present Not Present

Indicator 4 : Regular monitoring evaluation, and reporting process of resource management are
collaboratively developed and implemented by the learning managers, facilitators
Copies of invitation to stakeholders to participate in the implementation of
monitoring, evaluation, and reporting processes on resource management
Report/minutes of the meeting
Copy of Inventory Schedule/System
Copy of Monitoring and Evaluation System (SMEA Tools)
M&E Reports, Findings and Recommendations
Copy of approved processes on resource management by the school community
and stakeholders
Improvement of M&E tools based on feedbacks
Statement of commitment and accountability of stakeholders on the
implementation of collaboratively developed resource management system.
Accomplishment report on the implementation of the system
Indicator 5: There is a system that manages the network and linkaes which strenthen and sustain partnerships
for improving resource management
Developed Stakeholders Engagement Procedures
Crafted Goals on Resource Management
Implementation of Engagement Plans
Plans for Managed Risks in Resource Management
Reports on Managed Risks in Resource Management

Legend: Level 1
Level 2
Level 3
SBM VALIDATION TEAM:

__________________________________ __________________________________
SBM Validator SBM Validator

__________________________________
__________________________________
SBM Validator
SBM Validator