[DOCUMENT TITLE]

FINEST EVENTS
Group of Company
Lot 11-12 New Bliss Home Bagong Silang Balanga City Bataan 2100 Philippines
|| www.finest-event.comp.ph || +639223739122 || [email protected] ||
Introduction

The Importance of Hiring a Professional Event Management Partner

In-person events are a great opportunity to establish the right impression and reputation for
your company. Events offer a look into the company’s culture, a window into the corporation’s
nuts and bolts. A well-executed event can your memoir special and unforgettable to the point
that it will be treasure forever.

For that reason, hiring the right event management company to orchestrate your events is
critical. You need experts who can: (1) map out an end-to-end event plan; (2) execute the many
logistical tasks required to deliver a quality event; (3) manage your vendors and be your reliable
point of contact; (4) measure event outcomes.

As your event management partner, FINEST EVENT Group of Company will help oversee every
step of the event planning and execution process. Let us manage your labor-intensive event
logistics so you can stay focused on more strategic activities.

Company Profile
We are a professional, creative team of event management specialists with 10 years of
experience producing high-quality events of every type and scale. Our passion is managing the
behind-the-scenes details so our clients don’t have to worry about them.

Mission
To represent our clients to the highest caliber by delivering superior event experiences.

Vision
To have delighted and valued customer, by means of helping them to host events that exceed
business requirements and expectations.
 The Team
Our company is composed of professional in their own expertize, thus will ensure you optimum
productivity for the company and or treasurable event of your life.

Dr. Salita Aldave Field

CEO, General Manager

Ar. Cristal Joy Field Engr. Jonathan Aldave

Social & Event Manager Field
Liaison and Technical Manager
Yuri Bernadette Yuki Salve Field Rio Janelle Field, Engr. Aldhem
Field Secretary CPA Aldave
Area/Project
Glayzel Field Liaison Supervisor Technical
JaysonSupervisor
Justine Field
Field
CoordinatorLiaison Staff, Liaison
Liaison
Staff,
Staff,
Billing
Supplies Receivable

Our Location
The location of our company is in the heart of
Bataan. We are just 5 minutes away from Balanga City Poblacion if you will take the path of
national road to our location. If by means of provincial highway our street is just along the
Balanga bus stop in front of Jolibee Balanga highway.
 Affiliates
Catering Services Lights and Sounds
Gowns and Suites
Rental

Video Coverage and Travel and Tours

Other IT Needs

Table, Chair and Tent

Rentals

Online and Local Funeral

Services

Souvenirs, Invitation
and Party Needs

Event Summary
Souvenir
 Project Proposal
Our Understanding of Your Needs
We have reviewed your initial requirements and understand the following key facts about your
event:
1. Event Name: Wedding: Nix Da Silva and Gianne Salonga
2. Date(s): October 22, 2016
3. Location: Bucco Bal, Morong Bataan Philippines
4. Projected Number of Attendees: 150

Every event is unique and special. Each has its own distinct audience, tone, personality, and set
of business objectives. In the beginning, FINEST EVENT Group of Company will conduct a
preliminary consultation to understand your event’s objectives and goals. We will then set up a
strategy and execution plan accordingly. It will focus on streamlining logistics so that your event's
best qualities shine through.
Event’s Location
 Memorandum of Agreement

Letter of Agreement
This agreement is between Nix Da Silva and Gianne Salonga, hereafter referred to as CLIENT,
and FINEST EVENT Group of Company, hereafter referred to as CONTRACTOR, and made
and entered into this March 05, 2016 at Bagong Silang Balanga City Bataan.

Whereas, the contractor offers his services for wedding event as an event coordinator to provide
the
I. Following
1. Research, Design, planning, coordination, and evaluation of the wedding event.
2. Research that will commence with the join execution of this agreement.
3. A wedding event that will be hold on October 22, 2016, Saturday

II. Client agrees to provide:

1. Liable to pay all incurred cost on the services made by the first party.
2. Liable to pay all cost stated upon breach of contract.
3. Down payment of 40% upon signing of contract.
4. All payments made upon cancellation will be forfeited.
5. Corkage fee of 7500 for every supplier not affiliated from the Venue.
6. A 2% Discount can be acquired if the payment is received two weeks advance prior to
the due date.

III. Terms and Condition

The clients agree to provide the following schedule of payment made.
1. March 15, 2016 40% down payment upon contract signing
2. April 25, 2016 20% three months before the event
3. July 10, 2016 10% two months before the event
4. October 2016 30% on or before the event
IV. Mode of Payments
1. Cash on the schedule of payment
2. Online bank transfer with emailed copy of transaction
3. Postdated Check named to the company

V. Force Majeure
If an act of God, such as a fire, flood, earthquake, or other natural calamity shall cause
CLIENT to cancel the event, CONTRACTOR will require payment only for the time actually
spent planning CLIENT’s event

VI. Termination of Event

This agreement will terminate automatically upon completion of the
services required by this letter of agreement.

VII. Changes and Cancellations

Any and all changes made to this letter of agreement must be made in writing and signed
by all parties. If the event is cancelled, refunds are limited to unearned fees, funds in
excess of unused or non-refundable fees, and out-of-pocket expenses. If CLIENT cancels
less than 90 days before the event, there will be no refund issued.

VIII. Acceptance
The parties whose signature affixed below agree to accept the terms and conditions stated
within this agreement.

Signed by

Nix Da Silva and Gianne Salonga, Date

D
Client a
t
e
Salita Aldave Field, Date
Event Manager
 Activity Calendar
Months Week 1 Week 2 Week 3 Week 4
March  Meeting with the
suppliers of the
invitation card
 Finalize
and souvenirs,
 event
Proposal/meeting  Contact all the discuss the
proposal
with the Client needed details and
 Contract
 Budget Alignment affiliates request sample
signing of prototype
 Discussion of  Schedule
MOA and
Venue, Guest, meeting with all  Meeting with the
down
Motif and Date affiliates suppliers of
payment of
flowers and place
40%
an order to be
deliver on the day
before wedding
April  Finalizing the
venue
 Update the status
 Meeting and
 Meeting with of the venue,
food tasting
photographer caterer,
with the
discussing the photographer,
caterer
concern with flower shop and
together
invitation of
 Holy week with the the event and
photo booth suppliers
client,
 Finalize the deal  Give an update to
discussing
the concern the couple and
 Distribution of
and finalizing get collection of
invitations
the deal another 20% of
payment for the
supplier

May  Meeting with the

videographer and
 Follow up
 Meeting with the  Meeting with director for Same
supplier for the
couturier for the couturier Day Edit and Pre-
delivery of the
gowns and other for fitting of Nuptial Video
souvenir on July
concern Gowns  Finalizing the deal
1, 2016
together with the
client
June  Meeting the
 Meeting with
Lights and
 Checking the the
Sound  Update Status
venue for all choreographer
Supplier for  Capture pre-
audio video and Singer for
the wedding nuptial video of
presentation dance and
event the client in Italy
requirements music
 Finalize the
performances
deal
July  Give an update to
 Meeting the
the couple and  Follow up all the
videographer
get another 10% supplier
and client to
of payment for regarding their
finalize pre-
the payment of updates
nuptial video
supplier
August Updates Status
Septem  Meeting with
ber choreographer
and musician for
the rehearsal
October  Meeting with  Technical  Event Date
choreographer Rehearsal for The Wedding
and musician for the artist
the rehearsal and light and
sounds
  Give an
update to
the couple
and get
another 30%
for pull
payment

Event’s Needs Proposal

Hawaiian Team wedding reception in full services may include

1. Priest – will officiate the wedding ceremony

2. Venue/ Facilities with host included in 5 hours.

 Bucco Bali, Morong Bataan
 Open Venue, Tent available if rain occur.
 Floor Area – 50m x 50m =2500 sq. m.
 Parking area for family and guests
 House Villa for celebrant’s family members
 Guest Room for guest and staffs
 Electric Generator is available in case of power interruption.

3. Photo and Video Coverage

 Hard Bound Leather Wedding Album (magazine type); Gold colored
 Unlimited photo Shots
a) Only 300 photos of your choice be included and arrange in the album
b) Unpicked photos will be given out in the form of DVD or Printed as per client’s choice
c) Photo boot will also be provided with the team of Hawaiian costumes and props;
photo boot will be available with-in 4 hours of the program
 DVD on Same Day EDIT video coverage during wedding ceremony and reception.
 DVD on Prenuptial Video of the celebrants.

4. Wedding Gown, Suites and Accessories

 Sets of Tuxedo and Wedding Gown for the couple
 Sets of Tuxedo and Gowns for Secondary Sponsor
 Sets of Tuxedo and Gowns for flower girls and ring bearer
 Wedding Pillow
 Wedding Cord
 Wedding Veil
 Aras
 Customized Bible.
o Note: Please refer to the chosen COUTURIER regarding the cost

5. Catering Services
 Sound and Video Systems
 Table and Chairs
15-18 Chairs per table
  Venue Décor/ Flower arrangement
 Dove Pair (with Cage)
 Drink of your Choice
o 4 Season
o Mock tail drinks
o Pine apple Juice

 Food (Ala Carte)

o 2 Appetizer/ Soup
o 2 Main Course
o 3 Set of Pasta
o 4 Dessert

 Wedding Cake
o 4 layers’ white cake with Ecuador rose flower, embedded with edible gems(5ft)
o Note: Cost of the cake not included in the cost of food per pax. Please Refer to the chosen cake
affiliation

6. Wedding Invitation/Token
 Wedding Token/ Souvenir
o Champagne Glass (4”)
o Decorated with white ribbons, and red roses on the stem
o Wedding hang tag print with your NAME

 Wedding Invitation
o Made of scented paper designed with colorful flower placed in a bamboo tubed

7. Flower Arrangement
 Bouquet of red flowers with touch of white for the bride.
o Ecuador Rose
o Violet Tulips
o White Orchids
 Set of topiary bouquet for secondary sponsors (female)
 Basket with loose petals for the flower girl
 Flower headdress for the flower girl
 Event’s Costing
Venue/ Facilities (outdoor) for 5 hours P 100,000

Gown and others P 30,000

Food and Drinks and Decoration (1000/pax) 100 person P 150,000

Cakes Affiliates P 15,000

Invitation (100x150) P 15,000

Souvenir (100x150) P 15,000

Bouquet and Flowers Affiliates P 15,000

Photo and Video Coverage P 30,000

Priest and Other Documents P 5,000

Total Taxable Cost P 375,000

Add 12% VAT P 45,000

Total Cost with Tax P 420,000

Add Service Charge (25% of Total Taxable Cost) P 93,750

Total Cost (with tax and Service Charge) P 513,750

 Wedding’s Program

Program Time : 4:00 pm – 9:00 pm

Date : October 22, 2016
Day : Saturday

Timeline :

4:00 pm– 5:05 pm : Wedding; to be officiate by the priest ________

5:05 pm- 6:00 pm : Setting free of the doves

Dance with the parents, then dance of the newly

weds

6:00 pm– 8:00 pm : Picture taking with couple with every guest
per table

Dinner Time Guest will move into the couple place for the
pictorial

Trivia for the couple : Friends and guests

Photo Booth : Photo booth is available during entertainment

Intermission : Selected guest and singer will sing on the

event

(The Rest of Life, Bruno Mars)

8:00 pm- 8:10 pm : Bouquet and Garter

8:10 pm- 8:40 pm : cake/wine slicing of the cake; tossing of the

champagne

8:40 pm- 9:00pm : Message of parents to the newly-wed

 Message of the prime sponsor to the newly-wed

Message of the secondary sponsor to the newly-

wed

Message of the newly-wed to the parents and guest

Distribution of Souvenir

Venue’s Layout
 SWOT ANALYSIS

Our company can easily adapt to the innovation of technology bringing our customer not only
premium experience but also a remarkable event. Serving Bataeños is our heart but as company’s
name exploded around Philippines our company’s location is in the capital of Bataan where ease of
transportation is at hand.

Our weakness is the fast pacing technology that is why we ensure that our equipment and facility is
up to date to the clients’ need. Multimedia production now a day become cheaper and cheaper
giving us increase in competitor instead of focusing on them we focus to give options of service
package to the client according to their budget.

Our opportunities are growing as the social networking grows. From print advertisement into radio
announcement. Now our publicity become viral because of our website, page, group and after sale
online customer service. We also plan to have our corporate office in one of the premium city in the
Philippines, Bonifacio Global City. Local and international investor brought not only opportunity to
company to expand but also give employment and career to young generations with potentials.

The threats we may encounter are the new competitors in the market, their new innovative products
and their access to channels of event’s location. That is why we ensure our company’s team are
highly skill on their specialty not just to give you what you need but also to have research and
develop product and services that will surpass your expectations.

ACTION PLAN

Promote growth skills of young generation.

FINEST EVENTS group of company promotes development of young generations. We accept on
job training of the inspiring youth that are inspired to take the path of event management services.
As k+12 education was already introduced in the Philippines our company also offer TESDA Course
especially inclined to front office services. As we see their willingness to learn and to develop their
skills, our eagerness to give them opportunities grow.

Establish good working condition and public relation to increase

potential client

After our company finish the job on the client, we ensure that will ask suggestion and feedback
about our service and what more we can offer to them. We also give small gift or giveaways to the
clients as token of appreciation in selecting our service among others. In that way we develop
rapport to the customer and enhance our existing services and product or develop a new one.

Brought generator in case of power outage

Every time we have an event that we offer our services we always assure that we always bring
generator that is sufficient enough to give us source of electricity if power outage occurs.

Back up equipment.
Back up equipment are always available in case one of the equipment down to ensure the smooth
flow of the event.

Form emergency plan in case of sudden changes or unexpected

event
Emergency plan is already established and presented to the client ahead of time so if unexpected
event occur the activity can still continue in the same or alternative way.