Mahatma Gandhi University, Kottayam

Revised PBAS Proforma for promotion under UGC Career Advancement scheme.
(In accordance with UGC regulation 2010)
Read: 1) GO (P) No 58/2010/H.Edn. Dtd 27-3-2010, 2) UGC Regulation F1-3/2009 Dtd 30/6/2010, 3) UO No
4233/L/Acad/2011 Dtd 1/8/2011, 4) Notification No. Ac.L/1/2017 Dtd: 23/02/2017.

Name of the College:-………………………………………………………………………………………………………………..

Department/ Subject:-……………………………………………………………………………………………………………….
Proposal for promotion of : Dr. /Sri. /Smt.…………………………………………………………………………………
Promotion as: Assistant Professor (stage I to Stage II)
Assistant Professor (Stage II to Stage III)
Assistant Professor (Stage III) to Associate Professor (Stage IV)
Associate Professor to Professor/equivalent cadres (Stage V)
(Please indicate (√) whichever is applicable)

Period of Assessment of Promotion: From………………………………….To…………………………………….

PART A: GENERAL INFORMATION AND ACADEMIC BACKGROUND

1 Name (in Block Letters)

2 Father’s Name
3 Date and Place of Birth
4 Sex
5 Marital Status
6 Nationality
Indicate Category:
7
SC/ST/OBC/General category
8 Current Designation & AGP
Date of last Promotion with Post/
9 Grade promoted to with UO
reference.
Designation and grade pay to which
10
promotion required?
11 Date of Eligibility of Promotion
12 Basic Pay and AGP, Present Scale
13 Date and Post of Joining service

14 Permanent Address with PINCODE

Address for Communication with

15
PINCODE

Phone numbers (Off. Res. Mob) and Office-

16 Residence-
email Id
 Mobile-
Email-
17 University's Examiner Code
Date in which University teachers
18
portal updated

19. Academic Qualifications

% of Division/
Year of Subjects/
Qualification University/Board marks Class/
Passing Specialization
obtained Grade
SSLC/Equivalent
Higher
Secondary/Equivalent
UG
PG
Others

20. Research Degrees

Qualification Title Date of award University

M.Phil/M.Tech
PhD
D.Sc/D.Lit/Others

21. Record of academic service prior to joining the current post

Institut Designati Essential Nature of Nature of Scale of Date of Reason of

ion on qualification appointment duties(Teachin Pay Joining Leaving
for the post (Regular/fixed g/Research/ot and Date
at the time term/temporary/ hers) of leaving
of Adhoc)
appointment

Note: Please indicate in a separate sheet attached, the following

a. The essential qualification for the post held where not lower than the qualifications prescribed by the
University.
b. The post is / was in an equivalent grade or of the pre revised scale of pay.
c. Whether applied through proper channel
d. Whether possess the same minimum qualifications as prescribed by UGC for appointment of the post.
e. The post was filled in accordance with the prescribed selection procedure as laid down in the regulations of
University/state government/ central Government/concerned institution, for each appointment.
f. The previous appointment was not as Guest Lecturer for any duration or an adhoc or in a leave vacancy of
less than one year duration.
22. Posts held after appointment at this institution

Date of joining
Designation Department Grade
From To

23. Period of Teaching Experience

Total Teaching Experience at College

level
P.G. Classes (in Years and months)
U.G. Classes (in Years and months)

24. Research experience excluding years spent in M.Phil/Ph.D (in years)

25. Field of Specialization under the Subject/Discipline

26. UGC/AICTE/ISTE recognized Orientation/Refresher Winter Courses attended

Name of the Name of Institution &

Duration Sponsoring Agency
Course/Summer school Place

27. List of five most significant Publications (For the purpose of evaluation)

Name of Date of Publication

Sl. Volume number
Title of Paper Journal/Publisher and Impact factor if
No and Pages
in case of Book any

28. Whether an Approved Research Guide- Yes/No

If Yes, Give the details in the following table

Name of the
Date in which the Number of Number of Number of
Institution/University
guide ship students enrolled students submitted students awarded
at which guide ship is
approved for PhD/ M.Phil the thesis the Degree
approved
29. Details of Leave

Nature of Leave (other than CL and

Duration Purpose
half pay leave)

Declaration

I hereby declare that the information provided is true to the best of my knowledge.

Place:-

Date:- Name and Signature

 PART B: ACADEMIC PERFORMANCE INDICATORS
(Please see detailed instruction of this PBAS proforma before filling out this section)

Academic Period From ………………………….To………………………………

Category I: Teaching Learning and Evaluation Related Activities

For Category I and II the forms have to be submitted for each year from 18/9/2010 onwards. The average of
yearly API scores for Category I and II for the years under consideration from 18/9/2010 shall be taken as the API
score for Category I and II for the purpose of CAS. In all cases for Category III only one form for the whole period under
the consideration for CAS promotion need to be submitted.

I(i) Lectures, Seminars, Tutorials, Practical, Contact Hours (give semester-wise details, where ever necessary)
Max Score I(i) = 50
Classes Taken –Average for the year (max score 50 for 100 % performance & proportionate score up to 80%
performance, below which no score may be given). No score should be assigned if a teacher has taken less than
80% of the assigned classes.
% of classes
Sl. Mode of Hours/week taken as per API
Course/Paper Level
No teaching* allotted documented Score
record

API Score Secured in I(i) /50

*Lecture (L), Seminar (S), Tutorial (T), Practical (P), Contact Hours (C)

I(ii)Teaching Load in excess of UGC norms (Lectures, Seminars, Tutorials, Practical, Contact Hours, give
semester-wise details, where necessary) Max Score I(ii) = 10
If teacher has taken classes or other teaching duties exceeding UGC norm, then two points to be assigned for
extra hour of classes/duties.
% of classes
Sl. Mode of Hours/week taken as per API
Course/Paper Level
No teaching* allotted documented Score
record

API Score Secured in I(ii) /10

I(iii) Reading / Instructional material consulted and additional knowledge resources provided to students
Max. Score I(iii) = 20
Preparation and imparting of knowledge /instructions as per curriculum with the prescribed material (text
book/manual), syllabus enrichment by providing additional resources to students (100% compliance =20
points)(Proof shall be produced before the screening committee)
Additional
Sl. API
Course/Paper Consulted Prescribed Resource
No Score
provided

API Score Secured in I(iii) /20

 I(iv) Use of Participatory and Innovative Teaching-Learning Methodologies, Updating of Subject Content,
Course Improvement etc. Max Score I(iv) =20

Explanation of each Teaching-Learning Methodology Max. Score

1. Updating of courses, design of curriculum (5 per single course) 10
2. Participatory and Innovative teaching learning (T/L) process with material for problem based learning, case
studies, Group discussions etc. 10
a. Interactive Courses 5 points each
b. Participatory learning modules 5 points each
c. Case studies 5 points each
3. Use of ICT in T/L process with computer –aided methods like power point/multimedia/simulation/software
etc. (Use of any one of these in addition to chalk & Board 5 points)
4. Developing and imparting Remedial Courses (Each activity 5 points) 10
5. Developing and imparting soft skills/communication skills, personality development courses/modules (Each
activity 5 points) 10
6. Developing and imparting specialized T/L programmes in Physical education, library: innovative compositions
and creations in music, performing and visual arts and other traditional areas (Each activity 5 points) 10
7. Organizing and conducting of popularization programmes/training courses in computer assisted teaching/web
based and e-library skills to students. 10
a. Work shop/ training course 10 points each
b. Popularization programme 5 points each
Sl. API
Short Description
No Score

API Score Secured in I(iv) /20

I(v) Examination Related Work Max. Score in I(v) =25

I(v) 1. University end semester / Annual Examination invigilation work as per duties allotted.
(100% Compliance - 5 points) Max Score I(v) 1 = 5
Total Duties Total API
Total Duties performed Extent to which carried out (%)
Assigned Score Score

API Score secured in I(v) 1 /5

I(v) 2. Evaluation of answer scripts (Home valuation) Max Score I(v) 2 = 5

Name of Exam and Post API
Name of Paper/Course Order No. and Date
Year Held(Adnl/Chief) Score

API Score secured in I(v) 2 /5

I(v) 3. Question paper settings (University Exams) Max Score I(v)3 = 5
Name of Exam and University/Institution API
Name of Paper
Year and Order number Score

API Score secured in I(v) 3 /5

I(v) 4. Attending CV camp for valuation, external examiner (Theory, practical, viva) for University
examinations Max Score I(v) 4=10
Name of
Name of Order No. Post Held Theory/practical/ API
Exam and
Paper with date (Adnl/Chief/Chairman) viva Score
Year

API Score secured in I(v) 4 /10

I(v) 5. College evaluation responsibilities for internal/continuous assessment work as allotted

(100% compliance = 5 points) Max. Score I(v)5=5
API
Total Duties Assigned Total Duties performed Extent to which carried out (%)
Score

API Score Secured in I(v)5 /5

I(v) 6. Examination work such as coordinator, chairman board of exam, Adnl. Chief Supdt, flying squad duties
(Max. of 5 or 10 depending upon intensity of duty) (5 marks for one semester and 10 marks for two semesters in
the academic year) Max. Score I(v) 6=10
Sl API
Name of Examination Post Held Details of work
No Score

API Score Secured in I(v)6 /10

Over all 100% compliance in I (v)(1+2+3+4+5+6) Max Score 25 API Score Secured in I (v) /25

TOTAL API SCORE SECURED IN CATEGORY: I = I (i+ii+iii+iv+v) /125

CATEGORY: II. Co-Curricular, Extension, Professional Development Related Activities.

II(i) Extension, Co-curricular & field based Activities Max Score II(i)=20

II(i) a. Institutional Co-curricular activities for students such as field studies/educational tour Industry-implant
training and placement activity (5 point each). Max score II(i) a= 10
Sl. Average API
Type of Activity
No Hrs/week Score

API Score secured in II(i) a /10

II(i) b. Positions held/leadership role played in organization linked with Extension Work and National Service
Scheme(NSS), NCC, NSO or any other similar activity(Each activity 10 points) Max score II(i) b= 10
Sl. API
Type of Activity Average Hrs/week
No Score

API Score secured in II(i) b /10

II(i) c. Student and Staff related socio Cultural and Sports Programme, campus publications(departmental
level 2 points, institutional level 5 points) Max score II(i) c= 10
Sl. API
Type of Activity Average Hrs/week
No Score

API Score secured in II(i) c /10

II(i) d. Community work such as values of National Integration, Environment, democracy, socialism, Human
Rights, Peace, Scientific temper, flood or drought relief, small family norms etc. (5 points each)
Max score II(i) d= 10
Sl. API
Type of Activity Average Hrs/week
No Score

API Score secured in II(i) d /5

Maximum score in II(i) (a+b+c+d)=20 points API Score secured in II(i) /20

II(ii) Contribution to Corporate Life and Management of the Institution Maximum Score in II(ii)=15

II(ii) a. Contribution to Corporate life in Universities/colleges through meetings, popular lectures, subject
related events, articles in college magazine and University volumes (2 point each). Max score II(ii) a= 10
Sl. API
Type of Activity Yearly/Sem wise responsibilities
No Score

API Score secured in II(ii) a /10

II(ii) b. Institutional Governance responsibilities like, Director of Arts Club, Warden, school chairperson, IQAC
co coordinator, College council member, Co Operative director Board member (10 points each)
Max score II(ii) b= 10
Sl. API
Type of Activity Yearly/Sem wise responsibilities
No Score

API Score secured in II(ii) b /10

II(ii) c. Participation in committees concerned with any aspect of departmental or institutional management
such as admission committee, campus development, library committee, purchase committee, PTA executive,
IQAC member, Anti ragging cell, Women’s Forum (5 point each). Max score II(ii) c= 10
Sl. Yearly/Sem wise API
Type of Activity
No responsibilities Score

API Score secured in II(ii) c /10

II(ii) d. Responsibility for, or participation in committees for Students Welfare, Counseling and Discipline,
College union advisor, staff editor college magazine, SC/ST cell convener, Nodal officer for scholarships (5
each) Max score II(ii) d= 10
Sl. Yearly/Sem wise API
Type of Activity
No responsibilities Score

API Score secured in II(ii) d /10

II(ii) e. Organization of Conference /Training/Tournaments or sports meet as chairman/ Organizing

secretary/Treasurer.
a) International (10 points); national/Inter University (8 points) regional/University (5 points).
b) As member of the organizing committee (1 point each) Max score II(ii) e= 10
Sl. Yearly/Sem wise API
Type of Activity
No responsibilities Score

API Score secured in II(ii) e /10

Maximum score in II(ii) (a+b+c+d+e)=15 points API Score secured in II(ii) /15
 II(iii) Professional Development Activities Max Score 15
a. Membership in profession related committees at state and national level
i. At national level: 3 points each
ii. At state level : 2 points each
b. Participation in subject associations, conferences, seminars without paper presentation
(Each activity: 2 point)
c. Participation in short term training courses less than one week duration in educational technology,
curriculum development, professional development, Examination reforms,
Institutional governance (Each activity: 5 points)
d. Membership/participation in State/Central Bodies /committees on Education Research and National
Development (5 each).
e. Publication of articles in newspapers, magazines or other publications (not covered in category 3);
f. Radio talks, Television programme etc. (1 point each).
Sl. API
Type of Activity
No Score

API Score Secured in II(iii) /15

TOTAL API SCORE SECURED IN CATEGORY: II=II(i+ii+iii) /50

Note: Attach certificate from Principle/HoD/ Concerned Authority as the proof of claim.
Category III-Research & Academic Contributions
III.A Published Papers in Journals

Whether peer Whether

No. of
Title with page Nos. ISSN/ISBN reviewed you are API
Name of the Journal co-
Issue, Volume No Impact factor, the main Score
authors
if any author

API Score secured in III.A

III.A Published Papers in Journals -Score calculation

Languages/ Arts/Humanities/Social
APIs sciences sciences/Library/Physical Max. score
education/Management
15/Publicat
Refereed Journals* Refereed Journals*
ions
Research Non-referred but recognized and Non-referred but recognized and
10/Publicat
Papers reputable journals and periodicals, reputable journals and periodicals,
ions
(Published in having ISBN/ISS numbers having ISBN/ISS numbers
Journals) Conference proceedings as full
Conference proceedings as full papers, 10/Publicat
papers, etc. (Abstracts not to be
etc. (Abstracts not to be included) ions
included)

Note:

1. For Publications and paper presentations involving multiple authors, API calculations would be as given below.

From 1 to 3 authors: 100% credit for each author. 4 to 6 authors: 60% credit for each author. 7 and above authors:
40% credit for each author. (No specific weightage for the order of authors in the publications/Patents).
2. Wherever relevant to any specific discipline, the API score for papers in refereed journal would be augmented as

follows: (i) indexed Journals- by 5 points, (ii) papers with impact factor between 1 and 2 by 10 points, (iii) papers
with impact factor between 2 and 5 by 15 points, (iv) Papers with impact factor above 5 by 25 points.
3. If a paper presented in Conference /Seminar is published in the form of Proceedings, the points would accrue for

the publication (III(a)) and not under presentation (III(e)(ii).

III B (i) Articles / Chapters published in Books

Book Title, Whether
Title with ISSN/ ISBN No. of co- Whether you are API
editor and peer
page Nos. No authors the main author Score
publisher reviewed

API Score secured in III B(i)

III B (ii) Full Papers published in Conference Proceedings

Details of conference ISSN/ISBN No. of co- Whether you are API
Title with page Nos.
Publication No authors the main author Score

API Score secured in III B (ii)

 III B (iii) Books published as single author or as editor
Type of Book Whether
Title with Publisher and No. of co- Whether you are API
and peer
page Nos ISSN/ISBN No authors the main author Score
authorship reviewed

API Score secured in III B(iii)

III B Books published as single author or as editor - score calculation

Languages/Arts/Humanities/ Social
APIs Sciences Max. points
sciences
Text or Reference Books Published by Text or Reference Books Published 50/book,
international Publishers with an by international Publishers with an 10/chapter in an
established peer review system. established peer review system. edited book
Subjects Books by National level Subjects Books by National level 25/book,
Research publishers/State and Central Govt. publishers/State and Central Govt. 5/chapter in an
Publication Publications with ISBN/ISSN numbers Publications with ISBN/ISSN numbers edited book
s(books, 15/book,
Subject Books by other local publishers Subject Books by other local
chapters in 3/chapter in an
with ISBN/ISSN numbers publishers with ISBN/ISSN numbers
books, edited book
other than Chapters contributed to edited Chapters contributed to edited
referred knowledge based volumes published knowledge based volumes published
journals by International Publisher. Chapter in by International Publisher Chapter in
articles knowledge based Volumes by knowledge based Volumes by 10/chapter,
Indian/National level publishers with Indian/National level publishers with 5/chapter
ISBN/ISSN numbers and with numbers ISBN/ISSN numbers and with
of national and international numbers of national and
directories international directories

III C (I & ii) Ongoing /Completed Research Projects and Consultancies

Grant/Amount API
Title Agency Period
Mobilizes(Rs Lakhs) Score

API Score secured in IIIC(i &ii)

III C (iii & iv) Completed Projects/ Project outputs/outcomes

Grant/Amount Whether policy
API
Title Agency Period Mobilizes(Rs document/patent
Score
Lakhs) as outcome

API Score secured in III.C(i &ii)

Note: For Thesis Guidance, projects and Consultancy involving multiple persons in Investigator role, API investigators
would be as given Principal Investigator or guide gets 70% of the points, Co-investigator or co-guide share the
remaining 30% of the points.
III C (I,ii),iii,iv) Ongoing /Completed Research Projects and Consultancies - score calculation
Languages/Arts/Humanities/
Sciences Max. score
Social sciences
Major projects amount Major projects amount
mobilized with grants mobilized with grants above 20/each Project
above 30.0lakhs 5.0 lakhs
Major projects amount Major projects amount
Sponsored
mobilized with grants mobilized with minimum of
III(C) Projects 15/each Project
above 5.0 lakhs up to 30.0 Rs.3.0 lakhs up to Rs.5.00
i carried
lakhs lakhs
out/ongoing
Minor projects (amount
Minor projects (amount
mobilized with grants
mobilized with grants above 10/each project
above Rs.50,000 up to Rs.
Rs.25,000 up to Rs. 3.0 lakh
5.0 lakh
Consultancy
10 points per every
III(C) Projects Amount mobilized with Amount mobilized with
Rs.10.0 lakhs and Rs. 2.0
ii carried minimum of Rs.10.00 lakh minimum of Rs.2.00 lakh
lakhs. Reply.
out/ongoing
Completed
Completed Project Report Completed Project Report project and 10/each minor
III(C) projects:
(Acceptance from funding (Acceptance from funding project not covered in
iii Quality
agency) agency) anywhere else
Evaluation
Projects Major policy document of 25/each national level
III(C) Patent/Technology
Outcomes/ Govt. Bodies at Central and output.40/each for
iv transfer/product process
Outputs State level international level output.

III (D) Research Guidance

Number Thesis Degree API
Degree Title
Enrolled Submitted awarded Score
UG Project
PG Project
M. Phil or equivalent
Ph. D or equivalent
API Score secured in III.D

III (D) Research Guidance – score calculation

UG Project Degree awarded only 3/each candidate
PG Project Degree awarded only 5/each candidate
M. Phil Degree Awarded only 7/each candidate
Degree Awarded only 10/each candidate
P.hD
Thesis submitted 7/each candidate
Note: 1.Where the project work is carried out by a group of students, score will be awarded considering the
project as a single unit.

III (E) (i) Training Courses, Teaching-Learning-Evaluation technology, Faculty Development Programmes
attended (not less than one week duration)
API
Programme Duration Organized by
Score

API Score secured in III.E(i)

III E (ii) Papers presented in Conferences, Seminars, Workshops,
 Whether
Title of the paper Title of API
Organized by International/state/Regional/College
presented conference/Seminar Score
or University

API Score secured in III.E(ii)

III E (iii) Invited Lectures or presentation for conference/ Symposia

Title of
Title of conference Whether API
lecturer/Academic Organized by
/Seminar International/National Score
session

API Score secured in III.E(iii)

III E –Score calculation

Languages/Arts/Huma
Sciences API
nities/Social sciences
Refresher courses, Methodology a. Not less than
a. Not less than two
workshops, Training, Teaching- two weeks 20 points each
weeks duration
III E Learning-Evaluation Technology duration
(i) Programmes, Soft skills development
b. One week
Programmes, Faculty Development b. One week duration 10 points each
duration
Programmes (Max:30 Points)
Participation and Presentation of research
papers (oral/Poster) in
Papers in
III E a. International Conference 10 Points each
Conference/Seminars/workshops
(ii) b. National 7.5 Points each
etc.**
c. Regional/State level 5 Points each
d. Local-University/college level 3 Points each
Invited lectures or presentations for a. International 10 Points each
III E
conferences/symposia or talks in
(iii) b. National level 5 Points each
refresher courses
API Score secured in III.E
Note: The API for joint publications will have to be calculated in the following manner. Of the total score for the
relevant category of publication by the concerned teacher, the first/Principal author and the corresponding
author/supervisor/mentor of the teacher would share equally 60% of the total points and the remaining 40%
would be shared equally by all other authors.

List of Enclosures (Attach copies of certificates, sanction orders, published papers etc. wherever necessary)

1
2
3
4
5
6
7
8
9
10
11
12
 Declaration

I hereby declare that the information provided is true to the best of my knowledge.

Place

Date Signature of the teacher

Name and Current Designation of the teacher

Counter signed by HoD/Principal

College Seal
 To be filled by the Screening/ Selection committee

Category I: Teaching Learning and Evaluation Related Activities

Max Score
Item Description
Score obtained
I(i) Lectures, Seminars, Tutorials, Practical, Contact Hours 50
I(ii) Teaching Load in excess of UGC norms 10
I(iii) Reading / Instructional material consulted and additional knowledge resources provided
20
to students
I(iv) Use of Participatory and Innovative Teaching-Learning Methodologies, Updating of Subject
20
Content, Course Improvement etc.
I(v) Examination Related Work Max Score 25 25
I(v) 1 University end semester / Annual Examination invigilation Max Score 5
I(v) 2 Evaluation of answer scripts (Home valuation) Max Score 5
I(v) 3 Question paper settings Max Score 5
I(v) 4 Attending CV camp for valuation, external examiner (Theory, practical, viva) for
University examinations Max Score 10
I(v) 5 College/University examination/evaluation responsibilities for internal/continuous
assessment work Max Score 5
I(v) 6 Examination work such as coordinator, chairman board of exam, Adnl. Chief Supdt,
flying squad duties Max Score 10
TOTAL API SCORE SECURED IN CATEGORY: I
125
(Minimum Required for Category I=75/year)

Category II. Co-Curricular, Extension, Professional Development related activities

Max Score
Item Description
Score obtained
II (i) Extension, Co-curricular & field based Activities Max Score =20 20
II(i) a. Institutional Co-curricular activities for students such as field studies/educational tour
Industry-implant training and placement activity (5 point each). Max score = 10
II(i) b. Positions held/leadership role played in organization linked with Extension Work and
National Service Scheme(NSS) or any other similar activity(Each activity 10 points)
Max score = 10
II(i) c. Student and Staff related socio Cultural and Sports Programme, campus
publications(departmental level 2 points, institutional level 5 points) Max score = 10
II(i) d. Community work such as values of National Integration, Environment, democracy,
socialism, Human Rights, Peace, Scientific temper, flood or drought relief, small family norms
etc. 5 points Max score = 10
II(ii) Contribution to Corporate Life and Management of the Institution Maximum Score 15 15
II(ii) a. Contribution to Corporate life in Universities/colleges through meetings, popular
lectures, subject related events, articles in college magazine and University volumes
(2 point each). Max score = 10
II(ii) b. Institutional Governance responsibilities like, Director of Arts Club, Warden, Bursar,
IQAC co coordinator, College council member, Co Operative director Board member
(10 points each) Max score = 10
II(ii) c. Participation in committees concerned with any aspect of departmental or
institutional management such as admission committee, campus development, library
commit, purchase committee, PTA executive, IQAC member, Anti ragging cell, Women’s
Forum (5 point each). Max score = 10
II(ii) d. Responsibility for, or participation in committees for Students Welfare, Counseling
and Discipline, College union advisor, staff editor college magazine, SC/ST cell, convener,
Nodal officer for scholarships (5 each) Max score = 10
II(ii) e. Organization of Conference /Training/Tournaments or sports meet as chairman/
Organizing secretary/Treasurer.
 a) International (10 points); national/Inter University (8 points) regional/University (5 points).
b) As member of the organizing committee (1 point each) Max score = 10
II(iii) Professional Development Activities Max Score 15 15
TOTAL API SCORE SECURED IN CATEGORY: II
50
(Minimum Required for Category II=15/year)
TOTAL API SCORE SECURED IN CATEGORY: (I+II)
175
(Minimum Required for Category (I+II)=100/year)

Category III-Research & Academic Contributions

Score
Item Description
obtained
III. A Published Papers in Journals
III. B (i) Articles / Chapters published in Books
III. C (I & ii) Ongoing /Completed Research Projects and Consultancies
III. C (iii & iv) Completed Projects/ Consultancies
III. D Research Guidance
Training Courses, Teaching-Learning-Evaluation technology, Faculty Development
III. E (i)
Programmes attended (not less than one week duration)
III. E (ii) Papers presented in Conferences, Seminars, Workshops, Symposia
III. E (iii) Invited Lectures and Chairmanships at national or international conference/seminar etc.
TOTAL API SCORE SECURED IN CATEGORY: III

Check List

Asst. Professor Stage I to Stage II

orient refres Final

Yrs of service required Minimum API required
ation her result
Category
PhD M.Phil Category Category Category III
Minimum Others Passed/
Holders Holders I II I+II 5/yr or One One
requirement 6 yrs failed
4 yrs 5 yrs 75/yr 15/yr 100/yr 20/assmt.
period
Stage I to II

Asst. Professor Stage II to Stage III

Orientation/ Final
Yrs of service required Minimum API required
refresher result
Category
Category Category Category III
Minimum Refresher course Passed/
5 years in Stage II I II I+II 10/yr or
requirement One failed
75/yr 15/yr 100/yr 50/assmt.
period

Stage II to III
Asst. Professor Stage III to Associate Professor

Yrs of 1 week Publications

Final
service Minimum API required duration
result
required course
Category
3 years Category Category Category III PhD M. Phil
Minimum Others Passed/
in Stage I II I+II 15/yr or One Holders Holders
requirement 3 failed
III 75/yr 15/yr 100/yr 45/assmt. 1 2
period
Asst. Prof
to
Asso. Prof

Associate Professor To Professor

Yrs of
Final
service Minimum API required Publications
result
required
Category
3 years Category Category Category III
Minimum Passed/
as Asso. I II I+II 20/yr or 5
requirement failed
Prof. 75/yr 15/yr 100/yr 60/assmt.
period
Asso.
Prof.
To
Professor

Summary of API Score

Total API Total API Total API Total API Total API Total API Total API
for the for the for the for the for the for the score for the
Period Period Period Period Period Period Assessment
From……….. From……….. From……….. From……….. From……….. From……….. period
To……………. To……………. To……………. To……………. To……………. To…………….
API
Secured in
CATEGORY
I
API
Secured in
CATEGORY
II
API
Secured in
CATEGORY
(I+II)
API
Secured in
CATEGORY
III
 Minutes of the Screening Committee

1. Name of the candidate -

2. Name of the College -

3. Present Designation -

4. Designation and AGP to which promotion is sought -

Recommendation

We have carefully verified the service details, certificates and API score as shown in the PBAS
proforma and other mandatory requirements as shown in Appendix III Table II (c), Table III, Table VI and
Table IX. The Candidate is recommended / not recommended for promotion under carrier advancement
scheme of UGC regulation 2010 and Mahatma Gandhi University, UO. No. 4233/L/Acad/2011, Dtd
1/8/2011 and Notification No. Ac.L/1/2017, Dtd: 23/02/2017.

Screening/Selection Committee Members Present

Sl. No Name of the Member Official Address Signature with Date

5
Instruction to the Principal/Head of the Institution

1. Send proposal for each candidate separately, for easy verification.

2. Promotion order in form No 6 from the manager has to be attached along with each proposal.
3. Pay fixation Statement, option and declaration stamen of the incumbent.
4. Documents to be attached along with the proposal for promotion are
a. Service book of the teacher
b. PhD/M.Phil/M.Tech/LLM certificate with attested copies.
5. Principal shall circulate notice to all the teaching departments inviting proposal for promotion and the teacher
may submit the proposals in the prescribed format.
6. After getting the applications from the teachers, Principal shall request the University for the subject experts
for the screening/selection committee clearly indicating the subjects and the stages of promotion of each
candidate.

Instruction to the Candidate

1. Teachers can submit the application for promotion in the prescribed format even 3 months before the due
date of promotion.
2. Along with the proposals attested copies of the relevant documents should be attached.
3. Promotion due before 18/09/2010 will be guided by UGC regulation prior 2010 and for promotion or after
18/09/2010, the existing regulation will be follows. Thus, if a teacher is considered for CAS promotion in 2010,
one year API scores for 2009-10 alone will be required for assessment. In case of a teacher being considered for
CAS promotion in 2011, two years average of API score of Category I and II will be required for assessment. And
so on leading progressively for the complete assessment period for category III(Research and academic
contributions). API score for this category will be applied for the entire assessment period. The teacher shall
submit separate application form for Category I and II for each academic year whereas for Category III a single
Performa showing the achievements for the entire assessment period along may be submitted.

Appendix-III-Table III.
Minimum Academic Performance and Service Requirements for Promotion of Teachers in Colleges

Minimum Academic Performance Requirements and

Sl. No. Service requirement
Screening/Selection Criteria
4 years - Ph.D. Holders
(i) Minimum API scores using PBAS scoring proforma
(ii) 5 years - M.Phil/PG
developed by the university as per the norms provided in
Degree in Professional
Table II(B) of Appendix III.
Assistant Professor Courses such as LLM,
(ii) One Orientation and one Refresher/Research
Stage I to II M.Tech, M.V.Sc., M.D.,
Methodology Course of 2/3 weeks duration.
(iii) 6 years - without
(iii) Screening cum Verification process for recommending
Ph.D/M.Phil/PG Degree
promotion.
in Professional Courses
(i) Minimum API scores using the PBAS scoring proforma
developed by the concerned university as per the norms
provided in Table II(A)/II(B) of Appendix III
(ii) One course / programme from among the categories of
Assistant Professor with
Assistant Professor refresher courses, methodology workshops, Training,
completed service of
Stage II to III Teaching-Learning-Evaluation Technology Programmes,
5 years in Stage II.
Soft Skills development Programmes and Faculty
Development Programmes of 2/3 week duration.
(iii) Screening cum Verification process for recommending
promotion.
 (I) Minimum API scores using the PBAS scoring proforma
developed by the concerned university as per the norms
provided in Table II(B) of Appendix III.
(II) At least three publications in the entire period as
Assistant Professor (twelve years). However, in the case of
College teachers, an exemption of one publication will be
Assistant Professor Assistant Professors
given to M. Phil. holders and an exemption of two
(Stage II) to with 3 years of
publications will be given to Ph. D. holders.
Associate Professor completed service in
(III) One course / programme from among the categories of
(Stage IV) Stage III.
methodology workshops, Training, Teaching-Learning-
Evaluation Technology Programmes, Soft Skills development
Programmes and Faculty Development Programmes of
minimum one week duration.
(IV) A selection committee process as stipulated in this
regulation and in Tables II(A) and II(B) of Appendix III.
(i) Minimum yearly /cumulative API scores using the PBAS
scoring proforma developed by the concerned university as
per the norms provided in Table II(A)/II(B) of Appendix III.
Associate Professor Associate Professor
Teachers may combine two assessment periods (in Stages
(Stage IV) Professor/ with three years of
2 and 3) to achieve minimum API scores, if required.
equivalent cadres completed service in
(ii) A minimum of five publications since the period that the
(Stage V) Stage 4.
teacher is placed in Stage 3.
(iii) A selection committee process as stipulated in this
regulation and in Tables II(A) and II(B) of Appendix III.

Appendix-III-Table II (B)
Minimum Point norms of the APIs as provided in TABLE I and weightages for expert Assessment to be applied
for the Promotion of Teachers, in Colleges (UG and PG) under Career Advancement Scheme (CAS)

Assistant Professor Assistant Professor Asst. Prof. Stage III to IV Associate Professor
Category
stage I to II Stage II to III (Asso. Prof.) to Professor
I 75/Year 75/Year 75/Year 75/Year
II 15/Year 15/Year 15/Year 15/Year
I+II 100/Year 100/Year 100/Year 100/Year
5/Year(20/Assessment 10/Year(50/Assessment 15/Year(45/Assessment 20/Year(60/Assessment
IV
period) period) period) period)
Expert
Assessment Screening Committee Screening Committee Screening Committee Selection Committee
System
30%-Research
No separate points. No separate points. No separate points.
Contribution 50%-Knowledge and
Committee to verify Committee to verify API Committee to verify API
of weightage teaching practice
API scores scores scores
20%-Interview