Work Instructions Create Asset Purpose: Transaction: AS01 Scripting Workbook Version: 1.0 - ECC5

Transaction: AS01 Scripting Workbook Version: 1.
0_ECC5
Work Instructions
Create Asset
Purpose
This transaction is used to create asset master records. The varied demands on master
data management for Asset Accounting are met in the SAP ECC5 AM System by:
 Asset master records that are structured according to functional and goal-
oriented requirements.
 Master data maintenance that is organized according to this structure, and allows
individual adaptation.
The asset master record consists of two main parts:
Asset Master Data
This part of the master record contains concrete information about the fixed asset. The
following field groups exist for the various uses:
 General information (description, serial number, etc.)
 Account assignment information (if the asset master data was created through
PR)
 Posting information (for example, capitalization date)
 Time-dependent allocations (for example, cost center, Fund)
 Information for financial assets management
 Allocations (asset super numbers)
 Origin-account assignment for investment ( Dept. WBS for investment)
 Physical inventory data.
Data for evaluation of the asset
Depreciation terms for each depreciation area are defaulted from the asset class in the
asset master record.
Prerequisites
 NA
Menu Path
To go to the Create Asset: Initial Screen, use the following menu path:
 Accounting  Financial Accounting  Fixed Assets  Asset  Create 
Asset
 OR Fixed Asset Folder  Create Asset AS01
Transaction Code
 AS01
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Transaction: AS01 Scripting Workbook Version: 1.0_ECC5
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Work Steps
1. Update the following Required, Optional, and Conditional fields, as needed:

Field R/O/C Description/Action
Asset Class R Asset Classes have to be maintained to identify the

class to which each asset belongs. This is the
most important criteria for structuring fixed
assets.
Every asset is assigned to a fixed asset class.
The asset class code consists of four Numeric
digits The digit has been used to identify the broad
balance sheet head –i.e. 1000 (Land), 1010
(Building), from 2000 to 2140 (Equipment &
Machinery), 2090 Low Value Equipment etc.
Further sub classification-Asset Super Numbers
is done based on the assets group codes as per
legacy system.
The asset super numbers are used as sub
classification of each asset under each asset class
For e.g. Under Asset Class 2000 computing
equipment we have different assets like PC’S, Note
Books. etc.
The main purpose of asset super numbers is to
serve the reporting purposes.
The applicable rates of depreciation are maintained
in the asset classes’ configuration. Hence when
any master record is created it is important to first
assign an asset class to it. Once the asset class is
defined, then only the asset specific details are to
be filled. All other parameters, which are
characteristic of that class, will get defaulted
automatically.
Company Code R This refers to the company in which the asset is
being created.
The company code will be A100
2. Press Enter to go to the Create Asset: General Data screen.
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Description R Details of the asset created which we want to
maintain. e.g. purchase of Dell professional PC.
We can search an asset through its description so
the description of the asset should be carefully
filled out.
Asset main no. text O Used in reporting and accessing totals via asset
main number
Quantity R/O Leave the quantity field blank but insert (EA): EAch
in the blank box
Inventory Number O Refers to the legacy system asset numbers.
4. Go to the Time-Dependent tab.

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Cost Center R The SAP system uses the cost center assignment
in the asset master record to determine the cost
center affected when the following types of asset
postings are made:
1. Fixed asset depreciation
2. Gain/loss from asset sales
Cost center is relevant to book depreciation on the
asset. This field is relevant to get a standard report
from SAP sorted on cost centers.
Location O You can enter a location for the asset in this field.
This field is used for information purposes only. It
can be used in determine the location of asset e.g.
housing apartments
A list of location codes is available in the drop
down menu.
License Plate No. O Not a mandatory field.
Personnel Number R The personnel number is unique to an employee. .
Assigning assets to a personnel number enables
you to perform evaluations within Asset Accounting
for specific personnel numbers. Personnel number
is the ID number of the employee.
This field is relevant for employee specific assets.
The system will stop where this field is not filled.
6. Go to the Allocations tab.

Custody R/O That field identify if the asset will be used for
business or for Labs.
Acquisition Method R It shows if the asset Purchased,
Constructed, Gifted/Donated or by other different
methods
Asset Super Numbers R You should select the suitable asset super number
which is very useful in reporting the different type
(Super Numbers) of assets under the selected
asset class.
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7. Go to the Origin tab.

Account Assignment for R Insert the WBS # brought from your CC budget for
Investment ( WBS # ) the current year.
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* Enter the WBS element here, if the system should automatically make statistical postings of the
transactions on this asset to this WBS element.
11. Click Save (or follow the menu path, Asset  Save) to save the Asset Master
Record.
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Result
After saving the Asset Number will be created by this process.
BPP Responsibility Area

BPP Organization Area
BPP Release
Last Changed Date Feb 14, 2010
Last Changed By Ahmed Fathy
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Work Instructions Create Asset Purpose: Transaction: AS01 Scripting Workbook Version: 1.0 - ECC5

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Work Instructions Create Asset Purpose: Transaction: AS01 Scripting Workbook Version: 1.0 - ECC5

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Transaction: AS01 Scripting Workbook Version: 1.

1. Update the following Required, Optional, and Conditional fields, as needed:

Asset Class R Asset Classes have to be maintained to identify the

2. Press Enter to go to the Create Asset: General Data screen.

3. Update the following Required, Optional, and Conditional fields, as needed:

Field R/O/C Description/Action

Inventory Number O Refers to the legacy system asset numbers.

4. Go to the Time-Dependent tab.

5. Update the following Required, Optional, and Conditional fields, as needed:

Field R/O/C Description/Action

6. Go to the Allocations tab.

7. Go to the Origin tab.

Field R/O/C Description/Action

BPP Responsibility Area

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