Bureau of Internal Revenue

Enhanced eAccReg System

File Uploading Procedures for Registration of Multiple Machines/ Application

for Permit to Use
 BUREAU OF INTERNAL REVENUE
Enhanced BIR eAccReg System
Procedures in Using the Templates for Uploading
of Multiple Machine Registrations

Table of Contents

DOWNLOADING TEMPLATE FROM HELP FILES .............................................................................................................................................................. 3

USING THE TEMPLATE.................................................................................................................................................................................................... 5
FILLING OUT CASH REGISTER MACHINE (CRM) TEMPLATE ....................................................................................................................................... 6
FILLING OUT POINT OF SALES (POS) with TERMINAL for GLOBAL/DECENTRALIZED TEMPLATE ............................................................................. 10
FILLING OUT POINT OF SALES (POS)- STANDALONE TEMPLATE .............................................................................................................................. 16
FILLING OUT POINT OF SALES (POS) with SERVER CONSOLIDATOR TEMPLATE ...................................................................................................... 21
FILLING OUT OTHER SALES MACHINES TEMPLATE .................................................................................................................................................. 27
FILLING OUT SPECIAL PURPOSE MACHINE TEMPLATE ............................................................................................................................................ 32
UPLOADING THE TEMPLATE IN THE SYSTEM ............................................................................................................................................................... 35
FORMAT LEGEND TO USE FOR DATA PER COLUMN .................................................................................................................................................... 41

BIR eAccReg System- Procedures in Using the Templates for Uploading of Multiple Machine Registrations 2
 BUREAU OF INTERNAL REVENUE
Enhanced BIR eAccReg System
Procedures in Using the Templates for Uploading
of Multiple Machine Registrations

DOWNLOADING TEMPLATE FROM HELP FILES

1.a. Click Help Files menu found in the Login page of the system; OR

1b.1. Login to account using valid username and password

1b.2. Click Help Files menu; you will be redirected to the Help Files page

BIR eAccReg System- Procedures in Using the Templates for Uploading of Multiple Machine Registrations 3
 BUREAU OF INTERNAL REVENUE
Enhanced BIR eAccReg System
Procedures in Using the Templates for Uploading
of Multiple Machine Registrations

2. From the Templates section, click desired template link.

Cash Register Machine

Global Decentralized

Other Sales Machine

POS Standalone

POS with
Serverconsolidator

Special Purpose
Machine

3. You will be asked to save or open the file. To save a copy of the template, select Save as, and save the file in your PC.

BIR eAccReg System- Procedures in Using the Templates for Uploading of Multiple Machine Registrations 4
 BUREAU OF INTERNAL REVENUE
Enhanced BIR eAccReg System
Procedures in Using the Templates for Uploading
of Multiple Machine Registrations

USING THE TEMPLATE

1. Open the downloaded template. The file will automatically open in Excel application of your PC.

2. Refer to FORMAT LEGEND TO USE FOR DATA PER COLUMN to make sure that data inputted is in correct format

BIR eAccReg System- Procedures in Using the Templates for Uploading of Multiple Machine Registrations 5
 BUREAU OF INTERNAL REVENUE
Enhanced BIR eAccReg System
Procedures in Using the Templates for Uploading
of Multiple Machine Registrations

FILLING OUT CASH REGISTER MACHINE (CRM) TEMPLATE

1. Open ACCREG_CRM template

Note:
2. Highlight whole excel sheet (CTRL+A)

BIR eAccReg System- Procedures in Using the Templates for Uploading of Multiple Machine Registrations 6
 BUREAU OF INTERNAL REVENUE
Enhanced BIR eAccReg System
Procedures in Using the Templates for Uploading
of Multiple Machine Registrations

3. Change format of cells into TEXT format. Within the highlighted area of the worksheet, click the right button of your mouse. An option
box will appear; select and click Format Cells. From the Format Cells window, select Text category. Click OK button.

BIR eAccReg System- Procedures in Using the Templates for Uploading of Multiple Machine Registrations 7
 BUREAU OF INTERNAL REVENUE
Enhanced BIR eAccReg System
Procedures in Using the Templates for Uploading
of Multiple Machine Registrations

4. Fill-up the required fields:

- Make sure that BUSINESS NAME is matching with BUSINESS TIN and BRANCH CODE

5. Fill-up the required fields:

- Make sure that SERIAL NUMBER inputted is unique and the BRAND and MODEL information are correct.

Note for Suppliers: If CRMs are being applied for Final Permit to Use, make sure that the Brand and Model to indicate are accredited.

6. Fill-up the required fields:

- If field of PRESENT READING is zero (0), then field of DATE OF READING should be present date (date = current date);
Note: Date Format should be mm/dd/yyyy. i.e. If date of reading is January 15, 2012, input 01/15/2012 in the csv file

- If field of PRESENT READING has value, then field of DATE OF READING can be prior to present date (date <= current date)

IF PRESENT DATE is 6/23/2013

7. Fill-up the required fields:

BIR eAccReg System- Procedures in Using the Templates for Uploading of Multiple Machine Registrations 8
 BUREAU OF INTERNAL REVENUE
Enhanced BIR eAccReg System
Procedures in Using the Templates for Uploading
of Multiple Machine Registrations

- Make sure that the last receipt issued is filled out (LAST OR NUMBER, LAST CASH INVOICE NUMBER/LAST CHARGE INVOICE
NUMBER, LAST TRANSACTION NUMBER); for machines that issue both cash and charge invoice, kindly indicate the last issued
numbers for both columns.

- If PRESENT READING is zero (0), then LAST OR/INVOICE/TRANSACTION NUMBER should also be zero (0);

- If PRESENT READING has value, then LAST OR NUMBER or LAST INVOICE NUMBER or LAST TRANSACTION NUMBER should have
value

8. Save file

BIR eAccReg System- Procedures in Using the Templates for Uploading of Multiple Machine Registrations 9
 BUREAU OF INTERNAL REVENUE
Enhanced BIR eAccReg System
Procedures in Using the Templates for Uploading
of Multiple Machine Registrations

FILLING OUT POINT OF SALES (POS) with TERMINAL for GLOBAL/DECENTRALIZED TEMPLATE

1. Open ACCREG_GLOBAL_DECENTRALIZED file

2. Highlight whole excel sheet (CTRL+A)

BIR eAccReg System- Procedures in Using the Templates for Uploading of Multiple Machine Registrations 10
 BUREAU OF INTERNAL REVENUE
Enhanced BIR eAccReg System
Procedures in Using the Templates for Uploading
of Multiple Machine Registrations

3. Change format of cells into TEXT format. Within the highlighted area of the worksheet, click the right button of your mouse. An option
box will appear; select and click Format Cells. From the Format Cells window, select Text category. Click OK button.

BIR eAccReg System- Procedures in Using the Templates for Uploading of Multiple Machine Registrations 11
 BUREAU OF INTERNAL REVENUE
Enhanced BIR eAccReg System
Procedures in Using the Templates for Uploading
of Multiple Machine Registrations

4. Fill-up the required fields:

- Make sure that BUSINESS NAME is matching with TIN and BRANCH CODE

5. Fill-up the Software Details (Software Name and Version) fields:

Note to Suppliers: If POS machines are being applied for Final Permit to Use, make sure that SOFTWARE NAME and SOFTWARE
VERSION are already accredited by BIR

6. Fill-up the Machine Details fields:

- Make sure that there is at least one (1) POS-SERVER in the list and at least one (1) TERMINAL;

- Only one (1) POS-SERVER can be placed in the list;

- Multiple TERMINALS can be placed in the list

BIR eAccReg System- Procedures in Using the Templates for Uploading of Multiple Machine Registrations 12
 BUREAU OF INTERNAL REVENUE
Enhanced BIR eAccReg System
Procedures in Using the Templates for Uploading
of Multiple Machine Registrations

7. Fill-up the required fields:

- Make sure that SERIAL NUMBER inputted is unique, and BRAND and MODEL are correct.

BIR eAccReg System- Procedures in Using the Templates for Uploading of Multiple Machine Registrations 13
 BUREAU OF INTERNAL REVENUE
Enhanced BIR eAccReg System
Procedures in Using the Templates for Uploading
of Multiple Machine Registrations

8. Fill-up the required fields:

- If field of PRESENT READING is zero (0), then field of DATE OF READING should be present date (date = current date);
Note: Date Format should be mm/dd/yyyy. i.e. If date of reading is January 15, 2012, input 01/15/2012 in the csv file

- If field of PRESENT READING has value, then field of DATE OF READING can be prior to present date (date <= current date)

IF PRESENT DATE is 6/23/2013

9. Fill-up the required fields:

- Make sure that the last receipt issued is filled out (LAST OR NUMBER, LAST CASH INVOICE NUMBER/LAST CHARGE INVOICE
NUMBER, LAST TRANSACTION NUMBER); for machines that issue both cash and charge invoice, kindly indicate the last issued
numbers for both columns.

- Only put value for PRESENT READING, DATE OF READING, and the rest of the fields for SERVER

- No need to put value in PRESENT READING, DATE OF READING, and the rest of the fields for TERMINALS

- If PRESENT READING is zero (0), then LAST OR NUMBER or LAST CASH INVOICE NUMBER or LAST CHARGE INVOICE NUMBER or LAST
TRANSACTION NUMBER should also be zero (0);

- If PRESENT READING has value, then LAST OR NUMBER or LAST CASH INVOICE NUMBER or LAST CHARGE INVOICE NUMBER or LAST
TRANSACTION NUMBER should have value

BIR eAccReg System- Procedures in Using the Templates for Uploading of Multiple Machine Registrations 14
 BUREAU OF INTERNAL REVENUE
Enhanced BIR eAccReg System
Procedures in Using the Templates for Uploading
of Multiple Machine Registrations

10. Save file

BIR eAccReg System- Procedures in Using the Templates for Uploading of Multiple Machine Registrations 15
 BUREAU OF INTERNAL REVENUE
Enhanced BIR eAccReg System
Procedures in Using the Templates for Uploading
of Multiple Machine Registrations

FILLING OUT POINT OF SALES (POS)- STANDALONE TEMPLATE

1. Open ACCREG_POS_STANDALONE file

2. Highlight whole excel sheet (CTRL+A)

BIR eAccReg System- Procedures in Using the Templates for Uploading of Multiple Machine Registrations 16
 BUREAU OF INTERNAL REVENUE
Enhanced BIR eAccReg System
Procedures in Using the Templates for Uploading
of Multiple Machine Registrations

3. Change format of cells into TEXT format. Within the highlighted area of the worksheet, click the right button of your mouse. An option
box will appear; select and click Format Cells. From the Format Cells window, select Text category. Click OK button.

BIR eAccReg System- Procedures in Using the Templates for Uploading of Multiple Machine Registrations 17
 BUREAU OF INTERNAL REVENUE
Enhanced BIR eAccReg System
Procedures in Using the Templates for Uploading
of Multiple Machine Registrations

4. Fill-up the required fields:

- Make sure that BUSINESS NAME is matching with TIN and BRANCH CODE

5. Fill-up the Software Details (Software Name and Version) fields:

Note to Suppliers: If POS machines are being applied for Final Permit to Use, make sure that SOFTWARE NAME and SOFTWARE
VERSION are already accredited by BIR

6. Fill-up the required fields:

- Make sure that SERIAL NUMBER inputted is unique and BRAND and MODEL are correct.

7. Fill-up the required fields:

- If field of PRESENT READING is zero (0), then field of DATE OF READING should be present date (date = current date);
Note: Date Format should be mm/dd/yyyy. i.e. If date of reading is January 15, 2012, input 01/15/2012 in the csv file

BIR eAccReg System- Procedures in Using the Templates for Uploading of Multiple Machine Registrations 18
 BUREAU OF INTERNAL REVENUE
Enhanced BIR eAccReg System
Procedures in Using the Templates for Uploading
of Multiple Machine Registrations

- If field of PRESENT READING has value, then field of DATE OF READING can be prior to present date (date <= current date)

IF PRESENT DATE is 6/23/2013

8. Fill-up the required fields:

- Make sure that the last receipt issued is filled out (LAST OR NUMBER, LAST CASH INVOICE NUMBER/LAST CHARGE INVOICE
NUMBER, LAST TRANSACTION NUMBER); for machines that issue both cash and charge invoice, kindly indicate the last issued
numbers for both columns.

- If PRESENT READING is zero (0), then LAST OR NUMBER or LAST CASH INVOICE NUMBER or LAST CHARGE INVOICE NUMBER or LAST
TRANSACTION NUMBER should also be zero (0);

- If PRESENT READING has value, then LAST OR NUMBER or LAST CASH INVOICE NUMBER or LAST CHARGE INVOICE NUMBER or LAST
TRANSACTION NUMBER should have value;

- LAST OR NUMBER or LAST INVOICE NUMBER or LAST TRANSACTION NUMBER should have a value per machine

BIR eAccReg System- Procedures in Using the Templates for Uploading of Multiple Machine Registrations 19
 BUREAU OF INTERNAL REVENUE
Enhanced BIR eAccReg System
Procedures in Using the Templates for Uploading
of Multiple Machine Registrations

9. Save file

BIR eAccReg System- Procedures in Using the Templates for Uploading of Multiple Machine Registrations 20
 BUREAU OF INTERNAL REVENUE
Enhanced BIR eAccReg System
Procedures in Using the Templates for Uploading
of Multiple Machine Registrations

FILLING OUT POINT OF SALES (POS) with SERVER CONSOLIDATOR TEMPLATE

1. Open ACCREG_POS_WITH_SERVERCONS file

2. Highlight whole excel sheet (CTRL+A)

BIR eAccReg System- Procedures in Using the Templates for Uploading of Multiple Machine Registrations 21
 BUREAU OF INTERNAL REVENUE
Enhanced BIR eAccReg System
Procedures in Using the Templates for Uploading
of Multiple Machine Registrations

3. Change format of cells into TEXT format. Within the highlighted area of the worksheet, click the right button of your mouse. An option
box will appear; select and click Format Cells. From the Format Cells window, select Text category. Click OK button.

4. Fill-up the required fields:

- Make sure that BUSINESS NAME is matching with TIN and BRANCH CODE

BIR eAccReg System- Procedures in Using the Templates for Uploading of Multiple Machine Registrations 22
 BUREAU OF INTERNAL REVENUE
Enhanced BIR eAccReg System
Procedures in Using the Templates for Uploading
of Multiple Machine Registrations

5. Fill-up the Software Details (Software name and Software Version) fields:

Note to Suppliers: If POS machines are being applied for Final Permit to Use, make sure that SOFTWARE NAME and SOFTWARE
VERSION are already accredited by BIR

6. Fill-up the required fields:

- Make sure that there is at least one (1) SERVER CONSOLIDATOR in the list and at least one (1) TERMINAL; BACK-UP SERVER is not
mandatory, but only one (1) back-up server can be included.

- Only one (1) POS-SERVER can be placed in the list;

- Only one (1) Server Consolidator can be placed in the list;

- Multiple TERMINALS can be placed in the list

BIR eAccReg System- Procedures in Using the Templates for Uploading of Multiple Machine Registrations 23
 BUREAU OF INTERNAL REVENUE
Enhanced BIR eAccReg System
Procedures in Using the Templates for Uploading
of Multiple Machine Registrations

7. Fill-up the required fields:

- Make sure that SERIAL NUMBER inputted is unique and BRAND and MODEL are correct

8. Fill-up the required fields:

- If field of PRESENT READING is zero (0), then field of DATE OF READING should be present date (date = current date);
Note: Date Format should be mm/dd/yyyy. i.e. If date of reading is January 15, 2012, input 01/15/2012 in the csv file

- If field of PRESENT READING has value, then field of DATE OF READING can be prior to present date (date <= current date)

IF PRESENT DATE is 6/23/2013

BIR eAccReg System- Procedures in Using the Templates for Uploading of Multiple Machine Registrations 24
 BUREAU OF INTERNAL REVENUE
Enhanced BIR eAccReg System
Procedures in Using the Templates for Uploading
of Multiple Machine Registrations

9. Fill-up the required fields:

- Make sure that the last receipt issued is filled out (LAST OR NUMBER, LAST CASH INVOICE NUMBER/LAST CHARGE INVOICE
NUMBER, LAST TRANSACTION NUMBER); for machines that issue both cash and charge invoice, kindly indicate the last issued
numbers for both columns.

- Only fill-up PRESENT READING, DATE OF READING, and the rest of the fields in the TERMINALS

- Do not fill-up PRESENT READING, DATE OF READING, and the rest of the fields in the SERVER and the SERVER CONSOLIDATOR

- If PRESENT READING is zero (0), then LAST OR NUMBER or LAST CASH INVOICE NUMBER or LAST CHARGE INVOICE NUMBER or LAST
TRANSACTION NUMBER should also be zero (0);

- If PRESENT READING has value, then LAST OR NUMBER or LAST CASH INVOICE NUMBER or LAST CHARGE INVOICE NUMBER or LAST
TRANSACTION NUMBER should have value;

- LAST OR NUMBER or LAST INVOICE NUMBER or LAST TRANSACTION NUMBER should have a value per TERMINAL

BIR eAccReg System- Procedures in Using the Templates for Uploading of Multiple Machine Registrations 25
 BUREAU OF INTERNAL REVENUE
Enhanced BIR eAccReg System
Procedures in Using the Templates for Uploading
of Multiple Machine Registrations

10. Save file

BIR eAccReg System- Procedures in Using the Templates for Uploading of Multiple Machine Registrations 26
 BUREAU OF INTERNAL REVENUE
Enhanced BIR eAccReg System
Procedures in Using the Templates for Uploading
of Multiple Machine Registrations

FILLING OUT OTHER SALES MACHINES TEMPLATE

1. Open ACCREG_OSM file

2. Highlight whole excel sheet (CTRL+A)

BIR eAccReg System- Procedures in Using the Templates for Uploading of Multiple Machine Registrations 27
 BUREAU OF INTERNAL REVENUE
Enhanced BIR eAccReg System
Procedures in Using the Templates for Uploading
of Multiple Machine Registrations

3. Change format of cells into TEXT format. Within the highlighted area of the worksheet, click the right button of your mouse. An option
box will appear; select and click Format Cells. From the Format Cells window, select Text category. Click OK button.

BIR eAccReg System- Procedures in Using the Templates for Uploading of Multiple Machine Registrations 28
 BUREAU OF INTERNAL REVENUE
Enhanced BIR eAccReg System
Procedures in Using the Templates for Uploading
of Multiple Machine Registrations

4. Fill-up the required fields:

- Make sure that BUSINESS NAME is matching with BUSINESS TIN and BRANCH CODE

5. Fill-up the Software Details (Software name and Software Version) fields:

Note to Suppliers: If POS machines are being applied for Final Permit to Use, make sure that SOFTWARE NAME and SOFTWARE
VERSION are already accredited by BIR

6. Fill-up the required fields:

- For OSM TYPE, check below for list included

7. Fill-up the required fields:

- Make sure that SERIAL NUMBER inputted is unique and BRAND and MODEL are correct

8. Fill-up the required fields:

BIR eAccReg System- Procedures in Using the Templates for Uploading of Multiple Machine Registrations 29
 BUREAU OF INTERNAL REVENUE
Enhanced BIR eAccReg System
Procedures in Using the Templates for Uploading
of Multiple Machine Registrations

- If field of PRESENT READING is zero (0), then field of DATE OF READING should be present date (date = current date);
Note: Date Format should be mm/dd/yyyy. i.e. If date of reading is January 15, 2012, input 01/15/2012 in the csv file

- If field of PRESENT READING has value, then field of DATE OF READING can be prior to present date (date <= current date)

IF PRESENT DATE is 6/23/2013

9. Fill-up the required fields:

- Make sure that the last receipt issued is filled out (LAST OR NUMBER, LAST CASH INVOICE NUMBER/LAST CHARGE INVOICE
NUMBER, LAST TRANSACTION NUMBER); for machines that issue both cash and charge invoice, kindly indicate the last issued
numbers for both columns.

- If PRESENT READING is zero (0), then LAST OR NUMBER or LAST CASH INVOICE NUMBER or LAST CHARGE INVOICE NUMBER or LAST
TRANSACTION NUMBER should also be zero (0);

- If PRESENT READING has value, then LAST OR NUMBER or LAST CASH INVOICE NUMBER or LAST CHARGE INVOICE NUMBER or LAST
TRANSACTION NUMBER should have value;

- All machines should have value for PRESENT READING, DATE OF READING, then either LAST OR NUMBER, LAST INVOICE NUMBER, or
LAST TRANSACTION NUMBER

BIR eAccReg System- Procedures in Using the Templates for Uploading of Multiple Machine Registrations 30
 BUREAU OF INTERNAL REVENUE
Enhanced BIR eAccReg System
Procedures in Using the Templates for Uploading
of Multiple Machine Registrations

10. Save file

BIR eAccReg System- Procedures in Using the Templates for Uploading of Multiple Machine Registrations 31
 BUREAU OF INTERNAL REVENUE
Enhanced BIR eAccReg System
Procedures in Using the Templates for Uploading
of Multiple Machine Registrations

FILLING OUT SPECIAL PURPOSE MACHINE TEMPLATE

1. Open ACCREG_SPM file

2. Highlight whole excel sheet (CTRL+A)

BIR eAccReg System- Procedures in Using the Templates for Uploading of Multiple Machine Registrations 32
 BUREAU OF INTERNAL REVENUE
Enhanced BIR eAccReg System
Procedures in Using the Templates for Uploading
of Multiple Machine Registrations

3. Change format of cells into TEXT format. Within the highlighted area of the worksheet, click the right button of your mouse. An option
box will appear; select and click Format Cells. From the Format Cells window, select Text category. Click OK button.

BIR eAccReg System- Procedures in Using the Templates for Uploading of Multiple Machine Registrations 33
 BUREAU OF INTERNAL REVENUE
Enhanced BIR eAccReg System
Procedures in Using the Templates for Uploading
of Multiple Machine Registrations

4. Fill-up the required fields:

- Make sure that BUSINESS NAME is matching with BUSINESS TIN and BRANCH CODE

5. Fill-up the required fields:

- For SPM TYPE, check GUIDE below for list included

6. Fill-up the required fields:

- Make sure that SERIAL NUMBER inputted is unique, and that BRAND and MODEL are correct

7. Save file

BIR eAccReg System- Procedures in Using the Templates for Uploading of Multiple Machine Registrations 34
 BUREAU OF INTERNAL REVENUE
Enhanced BIR eAccReg System
Procedures in Using the Templates for Uploading
of Multiple Machine Registrations

UPLOADING THE TEMPLATE IN THE SYSTEM

1. After logging in the system, go to REGISTRATION FOR PERMIT TO USE

2. Go to ADD MULTIPLE MACHINES

BIR eAccReg System- Procedures in Using the Templates for Uploading of Multiple Machine Registrations 35
 BUREAU OF INTERNAL REVENUE
Enhanced BIR eAccReg System
Procedures in Using the Templates for Uploading
of Multiple Machine Registrations

Note to Taxpayer-user: Select Type of Permit before clicking Add Multiple Machines button to identify the permit type being applied
for the machines.

BIR eAccReg System- Procedures in Using the Templates for Uploading of Multiple Machine Registrations 36
 BUREAU OF INTERNAL REVENUE
Enhanced BIR eAccReg System
Procedures in Using the Templates for Uploading
of Multiple Machine Registrations

3. Choose Machine Type

4. Choose File via Browse

BIR eAccReg System- Procedures in Using the Templates for Uploading of Multiple Machine Registrations 37
 BUREAU OF INTERNAL REVENUE
Enhanced BIR eAccReg System
Procedures in Using the Templates for Uploading
of Multiple Machine Registrations

5. Click Upload after choosing file.

Note: Take note that the csv file to upload with more than 256KB size may slow down the uploading process. 256KB file size can
accommodate 1500-2000 rows.

BIR eAccReg System- Procedures in Using the Templates for Uploading of Multiple Machine Registrations 38
 BUREAU OF INTERNAL REVENUE
Enhanced BIR eAccReg System
Procedures in Using the Templates for Uploading
of Multiple Machine Registrations

6. Click Proceed

BIR eAccReg System- Procedures in Using the Templates for Uploading of Multiple Machine Registrations 39
 BUREAU OF INTERNAL REVENUE
Enhanced BIR eAccReg System
Procedures in Using the Templates for Uploading
of Multiple Machine Registrations

7. Click Submit button after review the data inputted

8. Click OK

BIR eAccReg System- Procedures in Using the Templates for Uploading of Multiple Machine Registrations 40
 BUREAU OF INTERNAL REVENUE
Enhanced BIR eAccReg System
Procedures in Using the Templates for Uploading
of Multiple Machine Registrations

FORMAT LEGEND TO USE FOR DATA PER COLUMN

DATA FIELD/ INSTRUCTION USAGE

COLUMN

> TIN should consist of 9 digits > 123456789

TIN
> Only numeric values are > 999999999
allowed

> BRANCH should consist of 3 to > 12345

BRANCH 5 characters
> 23A
> Only alphanumeric values are
allowed

> Only alphanumeric values and > CHOWKING-SM CITY CEBU

BUSINESSNAME
> Only these following special > 7-ELEVEN FOOD STORE
characters will be allowed:
“/” > JLT FOOD CORP.
“.”
BIR eAccReg System- Procedures in Using the Templates for Uploading of Multiple Machine Registrations 41
 BUREAU OF INTERNAL REVENUE
Enhanced BIR eAccReg System
Procedures in Using the Templates for Uploading
of Multiple Machine Registrations

“-”
“_”

> Upper and lower cases are

allowed

> Only alphanumeric values and > TESTSOFTWARENAME

SOFTWARE NAME
> Only these following special > THE_SOFTWARE
characters will be allowed:
“/” > The SoFtWare
“.”
“-”
“_”

> Upper and lower cases are

allowed

> Only alphanumeric values and > TESTSOFWAREVERSION

SOFTWARE VERSION
> Only these following special > SOFTWARE_VERSION
characters will be allowed:
“/” > SOFtWaRe Version 1.0
“.”
“-”
“_”

> Upper and lower cases are

BIR eAccReg System- Procedures in Using the Templates for Uploading of Multiple Machine Registrations 42
 BUREAU OF INTERNAL REVENUE
Enhanced BIR eAccReg System
Procedures in Using the Templates for Uploading
of Multiple Machine Registrations

allowed

> Only Y and N are allowed >Y

ROVING
> Upper and lower cases are >N
allowed

For POS Connected to Server

> This will depend on the setup GLOBAL/DECENTRALIZED
TERMINAL/ chosen whether it only requires
SERVER Server/Terminal or > Terminal
CONSOLIDATOR/ Server/Terminal/Server > TERMINAL
Consolidator
POS-SERVER > POS-SERVER
> Upper and lower cases are > pos-server
allowed

> Machine label SHOULD only be For POS Connected to Server

either one of the ff values: with Server Consolidator
1. For POS Connected to Server
with Terminals > Server Consolidator
-Terminal > SERVER CONSOLIDATOR
-POS-Server
> pos-machine
2. For POS Connected to Server > POS-MACHINE
with Server Consolidator
-Server Consolidator > back-up server
-Back-up Server > BACK-UP SERVER
-POS-Machine

BIR eAccReg System- Procedures in Using the Templates for Uploading of Multiple Machine Registrations 43
 BUREAU OF INTERNAL REVENUE
Enhanced BIR eAccReg System
Procedures in Using the Templates for Uploading
of Multiple Machine Registrations

> Only alphanumeric values and > SERIALNUMBER

SERIAL NUMBER
> Only these following special > SERIAL_NUMBER
characters will be allowed:
“/” > Serial Number
“.”
“-” > SN-4496599
“_”

> Upper and lower cases are

allowed

> Only alphanumeric values and > BRAND

BRAND
> Only these following special > BRAN_D
characters will be allowed:
“/” > BRA ND
“.”
“-” > BRND-4496599
“_”

> Upper and lower cases are

allowed

BIR eAccReg System- Procedures in Using the Templates for Uploading of Multiple Machine Registrations 44
 BUREAU OF INTERNAL REVENUE
Enhanced BIR eAccReg System
Procedures in Using the Templates for Uploading
of Multiple Machine Registrations

> Only alphanumeric values and > MODEL

MODEL
> Only these following special > MO_DEL
characters will be allowed:
“/” > MO Del
“.”
“-” > MOD-4496599
“_”

> Upper and lower cases are

allowed

> Only numeric values are >0

PRESENT READING allowed
> 1,234,567,890.12

> The format for this will be > 01/31/2013 (January 31, 2013)
DATE OF READING (MM/DD/YYYY)
> 12/01/2012 (December 1,
> Month in number = MM 2012)

> Date in number = DD

> Year in number = YYYY

> Format must be strictly

followed

BIR eAccReg System- Procedures in Using the Templates for Uploading of Multiple Machine Registrations 45
 BUREAU OF INTERNAL REVENUE
Enhanced BIR eAccReg System
Procedures in Using the Templates for Uploading
of Multiple Machine Registrations

> Only alphanumeric values and > 1234567890

LAST OR NUMBER
> Only these following special > ABCDEFGHI
characters will be allowed:
“/” > ABC-123456
“.”
“-”
“_”

> Upper and lower cases are

allowed

> If you put a value for Last OR

NUMBER, (Last Transaction
Number, Charge Invoice and
Cash Invoice) should be blank

> Only alphanumeric values and > 1234567890

LAST CASH INVOICE
NUMBER > Only these following special > ABCDEFGHI
characters will be allowed:
“/” > ABC-123456
“.”
“-”
“_”

> Upper and lower cases are

allowed

BIR eAccReg System- Procedures in Using the Templates for Uploading of Multiple Machine Registrations 46
 BUREAU OF INTERNAL REVENUE
Enhanced BIR eAccReg System
Procedures in Using the Templates for Uploading
of Multiple Machine Registrations

> If you put a value for Last LAST

CASH INVOICE NUMBER, (Last
Transaction Number, Charge
Invoice and OR Number) should
be blank

> Only alphanumeric values and > 1234567890

LAST CHARGE INVOICE
NUMBER > Only these following special > ABCDEFGHI
characters will be allowed:
“/” > ABC-123456
“.”
“-”
“_”

> Upper and lower cases are

allowed

> If you put a value for LAST

CHARGE INVOICE NUMBER, (Last
Transaction Number, Cash
Invoice and OR Number) should
be blank

BIR eAccReg System- Procedures in Using the Templates for Uploading of Multiple Machine Registrations 47
 BUREAU OF INTERNAL REVENUE
Enhanced BIR eAccReg System
Procedures in Using the Templates for Uploading
of Multiple Machine Registrations

> Only alphanumeric values and > 1234567890

LAST TRANSACTION
NUMBER > Only these following special > ABCDEFGHI
characters will be allowed:
“/” > ABC-123456
“.”
“-”
“_”

> Upper and lower cases are

allowed

> If you put a value for LAST

TRANSACTION NUMBER, (Last
Charge Invoice Number, Cash
Invoice and OR Number) should
be blank

> Only the following values are > Bills Payment Machine
SPM TYPE allowed:
(ONLY APPLICABLE FOR SPECIAL - Bills Payment Machine > Cash Depository
PURPOSE MACHINE PERMIT) - Cash Depository
- Foreign Exchange Machine > Foreign Exchange Machine
- Ordering Machine
- Other Special Purpose Machine > Ordering Machine

> Other Special Purpose Machine

BIR eAccReg System- Procedures in Using the Templates for Uploading of Multiple Machine Registrations 48
 BUREAU OF INTERNAL REVENUE
Enhanced BIR eAccReg System
Procedures in Using the Templates for Uploading
of Multiple Machine Registrations

> Only the values found in the

OSM TYPE encode OSM type are allowed
(ONLY APPLICABLE FOR OTHER
SALES MACHINE PERMIT)

BIR eAccReg System- Procedures in Using the Templates for Uploading of Multiple Machine Registrations 49